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HomeMy WebLinkAbout2021-071 PO 20220229- Grayback Forestry Inc. pr Purchase Order ,as RECORDER Year P ge: 1 of: 1 Fiscal2022 Page: BI City of Ashland ATTN: Accounts Payable Purchase -- 20 E. Main 20220229 Ashland, OR 97520 Order# T Phone: 541/552-2010 O Email: payable@ashland.or.us E GRAYBACK FORESTRY INC H C/O Fire and Rescue Department PO BOX 838 l 455 Siskiyou Blvd D MERLIN, OR 97532 P Ashland, OR 97520 O Email: GREG@GRAYBACKFORESTRY.COM Phone: 541/482-2770 T Fax: 541/488-5318 -_BITdaFDT7B_ ItIeL"�2= 7IS� I�f =3r_E�o;s si (541)476-0033 Chris Chambers r��G�==-- @—_1 -'_— --- _---=1- @c,glidM s. _X31=3E1a gra 12/22/2021 989 FOB ASHLAND OR/NET30 City Accounts Payable Eel ..mss- �- r _ Forestry Services 1 Contractor will provide goods and services necessary to complete 1.0 $350,000.00 $350,000.00 forestry servicesfor the AFR project, private owners, and City forestlands according to the agreed upon rates and resources. Goods and Services Agreement(Greater than $25,000) Completion date: June 30, 2023 Project Account: - *************** GL SUMMARY*************** 072900-604160 $350,000.00 I • J�By: .../1/( Date: fg ==-_= Authorized Signature $350,000.00 FORM #3 v CITY OF A request for a G.1rchase Order ASHLAND REQUISITION Date of request: 12/07/21 Required date for delivery: 12/14/21 Vendor Name Grayback Forestry Inc. Address,City,State,Zip PO Box 838,Merlin,OR 97532 Contact Name&Telephone Number Dale Lee(541)476-0033 Fax Number (541)476-0162 dale a(�,graybackforestry.com SOURCING METHOD ❑ Exempt from Competitive Bidding 0 Emergency ❑ Reason for exemption: ❑ Invitation to Bid (Copies on file) ❑ Form#13,Written findings and Authorization ❑ AMC 2.50 Date approved by Council:N/A 0 Written quote or proposal attached ❑ Written quote or proposal attached (Attach copy of council communication) (If council approval required,attach copy of CC) ❑ Small Procurement Cooperative Procurement Less than$5,000 ❑ Request for Proposal (Copies on file) 0 State of Oregon Date approved by Council:_ ❑ Direct Award Contract# _(Attach copy of council communication) ❑ Verbal/Written quote(s)or proposal(s) 0 State of Washington Intermediate Procurement 0 Sole Source Contract# GOODS&SERVICES 0 Applicable Form(#5,6,7 or 8) ❑ Other government agency contract $5,000 to$100,000 0 Written quote or proposal attached Agency ❑ (3)Written quotes and solicitation attached 0 Form#4, Personal Services$5K to$75K Contract# PERSONAL SERVICES Z Special Procurement Intergovernmental Agreement $5,000 to$75,000 ® Form#9,Request for Approval ❑ Agency ❑ Less than$35,000,by direct appointment ® Written quote or proposal attached Date original contract approved by Council: ❑ (3)Written proposals/written solicitation Date approved by Council: 12/17/19 (Date) ❑ Form#4, Personal Services$5K to$75K Valid until:06/30/21 _(Attach copy of council communication) Description of SERVICES Total Cost Contractor will provide goods and services necessary to complete forestry services for the AFR project,private owners,and City forestlands according to the agreed upon rates and resources. $3$0,0.00 Item # Quantity Unit Description of MATERIALS Unit Price Total Cost TOTAL'COST ❑ Per attached quote/proposal $350,000. Project Number: N/A Account Number 072900.604160 Account Number - - - - Account Number - - - - *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: . IT Director Date Support-Yes/No By signing this requisition''form I certify that the City's public contracting requirements have been satisfied. Employee 7��/ Department Head:1 \1\4,x (.-8-7—.)' to or greater than$5,000) Department Manager/Supervisor: , Al City Administra (Equal to or greater than$25,000) Funds appropriated for current fiscal year: YES / NO ri i j ` g Zil Ft ante Director-(Equal to orgreaterthan$5,000) Uate Comments: Contract spans 3 years,but full amount is available in OWEB grant in current FY and work could be completed by June 30m,2017. Form#3-Requisition Kariann Olson From: Chris Chambers Sent: Tuesday,December 21,2021 4:25 PM To: Kariann Olson Subject RE:Documentation for PO request Will do! Original Message From: Kariann Olson<kari.olson@ashland.or.us> Sent:Tuesday, December 21, 2021 4:10 PM To: Chris Chambers<chris.chambers@ashland.or.us> Cc: Kariann Olson<kari.olson@ashland.or.us> Subject: RE: Documentation for PO request Need additional insured endorsement for Auto eed workers' comp insurance cert Thank you. Happy Holidays! Kariann Olson Purchasing Specialist City of Ashland 90 N. Mountain Ave. Ashland,Oregon 97520 Tel 541-488-5354 Fax 541-488-5320 TTY 800-735-2900 kari.olson@ashland.or.us Visit the City's web site at: www.ashland.or.us This email transmission is official business of the City of Ashland, and it is subject to Oregon Public Records law for disclosure and retention. If you have received this message in error, please contact me at(541)488-5354.Thank you. Original Message From: Chris Chambers<chris.chambers@ashland.or.us> Sent:Tuesday, December 21, 2021 3:47 PM To: Kariann Olson<kari.olson@ashland.or.us> Subject: RE: Documentation for PO request Yes I do,sorry I thought it would come back to me first for all that. Here it all is attached and link below for public notice. Public Notice: https://www.ashland.or.us/News.asp?NewsID=5182 I will request an updated insurance form for 2022 with COA endorsement. Happy holidays, Chris Original Message From: Kariann Olson<kari.olson@ashland.or.us> 1 Sent:Tuesday, December 21, 2021 3:07 PM To: Chris Chambers<chris.chambers@ashland.or.us> Cc: Kariann Olson<kari.olson@ashland.or.us> Subject: Documentation for PO request Hello Chris, This request was put in my mailbox at City Hall. Alison Chan is out of the office this week. Do you have the supplemental documentation for the PO request? 1. Copy of Council Communication 2. Copy of Special Procurement 3. Copy of Public Notice 4. Written quote/bid from Grayback 5. Insurance Certificates and Additional Insured Endorsements for General Liability and Automobile Thank you. Kariann Kariann Olson Purchasing Specialist City of Ashland 90 N. Mountain Ave. Ashland,Oregon 97520 Tel 541-488-5354 Fax 541-488-5320 TTY 800-735-2900 kari.olson@ashland.or.us Visit the City's web site at: www.ashland.or.us This email transmission is official business of the City of Ashland, and it is subject to Oregon Public Records law for disclosure and retention. If you have received this message in error, please contact me at(541)488-5354.Thank you. Original Message From: noreply@ashland.or.us<noreply@ashland.or.us> Sent:Tuesday, December 21, 2021 3:07 PM To: Kariann Olson<kari.olson@ashland.or.us> Subject: Message from "Electric156" [EXTERNAL SENDER] This E-mail was sent from "Electric156" (IM C3000). Scan Date: 12.21.2021 15:06:30(-0800) Queries to: noreply@ashland.or.us • 2 . • GOODS & SERVICES AGREEMENT (GREATER THEN$25,000) PROVIDER: Grayback Forestry, Inc. CITY OF PROVIDER'S CONTACT: Bryan Wheelock ASHLAND 20 East Main Street ADDRESS: P.O. Box 2458 Ashland, Oregon 97520 White City, OR 97503 Telephone: 541/488-5587 Fax: 541/488-6006 PHONE: (541) 830-4216 This Goods and Services Agreement (hereinafter "Agreement") is entered into by and between the City of Ashland, an Oregon municipal corporation(hereinafter "City") and Grayback Forestry, Inc., a domestic business corporation("hereinafter"Provider"), for wildfire fuels reduction and forestry services. 1. PROVIDER'S OBLIGATIONS 1.1 Provide resources as ordered by the City to accomplish objectives set forth by the City and the Ashland Forest Resiliency Partnership to accomplish prescribed burning, forest thinning, piling, and other forestry related activities as set forth in the "SUPPORTING DOCUMENTS" attached hereto and, by this reference, incorporated herein. Provider expressly acknowledges that time is of the essence of any completion date set forth in the SUPPORTING DOCUMENTS, and that no waiver or extension of such deadline may be authorized except in the same manner as herein provided for authority to exceed the maximum compensation. The goods and services defined and described in the "SUPPORTING DOCUMENTS" shall hereinafter be collectively referred to as "Work." 1.2 Provider shall obtain and maintain during the term of this Agreement and until City's final acceptance of all Work received hereunder, a policy or policies of liability insurance including commercial general liability insurance with a combined single limit, or the equivalent, of not less than $2,000,000 (two million dollars)per occurrence for Bodily Injury and Property Damage. 1.2.1 The insurance required in this Article shall include the following coverages: • Comprehensive General or Commercial General Liability, including personal injury, contractual liability, and products/completed operations coverage; and • Automobile Liability. 1.2.2 Each policy of such insurance shall be on an "occurrence" and not a "claims made" form, and shall: • Name as additional insured "the City of Ashland, Oregon, its officers, agents and employees" with respect to claims arising out of the provision of Work under this Agreement; • Apply to each named and additional named insured as though a separate policy had been issued to each,provided that the policy limits shall not be increased thereby; • Apply as primary coverage for each additional named insured except to the extent that two or more such policies are intended to "layer" coverage and, taken together, they provide total coverage from the first dollar of liability; • Provider shall immediately notify the City of any change in insurance coverage • Provider shall supply an endorsement naming the City, its officers, employees and agents as additional insureds by the Effective Date of this Agreement; and Page 1 of 5: Agreement between the City of Ashland and Grayback Forestry Inc. • Be evidenced by a certificate or certificates of such insurance approved by the City. 1.3 All subject employers working under this Agreement are either employers that will comply with ORS 656.017 or employers that are exempt under ORS 656.126. As evidence of the insurance required by this Agreement, the Provider shall furnish an acceptable insurance certificate prior to commencing any Work under this Agreement. 1.4 Provider agrees that no person shall, on the grounds of race, color, religion, creed, sex, marital status, familial status or domestic partnership, national origin, age, mental or physical disability, sexual orientation, gender identity or source of income, suffer discrimination in the performance of this Agreement when employed by Provider. Provider agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. Further, Provider agrees not to discriminate against a disadvantaged business enterprise,minority-owned business,woman-owned business, a business that a service-disabled veteran owns or an emerging small business enterprise certified under ORS 200.055, in awarding subcontracts as required by ORS 279A.110. 1.5 In all solicitations either by competitive bidding or negotiation made by Provider for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Providers of the Provider's obligations under this Agreement and Title VI of the Civil Rights Act of 1964 and other federal nondiscrimination laws. 1.6 Living Wage Requirements: If the amount of this Agreement is $21,507.75 or more, Provider is required to comply with Chapter 3.12 of the Ashland Municipal Code by paying a living wage,as defined in that chapter, to all employees performing Work under this Agreement and to any Subcontractor who performs 50% or more of the Work under this Agreement. Provider is also required to post the notice attached hereto as "Exhibit A"predominantly in areas where it will be seen by all employees. 2. CITY'S OBLIGATIONS 2.1 City shall pay Provider at the rates specified in the pricing portions in the SUPPORTING DOCUMENTS as full compensation for all Work to be performed pursuant to this agreement. 2.2 In no event shall Provider's total of all compensation and reimbursement under this Agreement exceed the sum of$350,000 without express, written approval from the City official whose signature appears below, or such official's successor in office. Provider expressly acknowledges that no other person has authority to order or authorize additional Work which would cause this maximum sum to be exceeded and that any authorization from the responsible official must be in writing. Provider further acknowledges that any Work delivered or expenses incurred without authorization as provided herein is done at Provider's own risk and as a volunteer without expectation of compensation or reimbursement. 3. GENERAL PROVISIONS 3.1 This is a non-exclusive Agreement. City is not obligated to procure any specific amount of Work from Provider and is free to procure similar types of goods and services from other providers in its sole discretion. 3.2 Provider is an independent contractor and not an employee or agent of the City for any purpose. 3.3 Provider is not entitled to, and expressly waives all claims to City benefits such as health and disability insurance,paid leave, and retirement. Page 2 of 5: Agreement between the City of Ashland and Grayback Forestry Inc. 3.4 This Agreement embodies the full and complete understanding of the parties respecting the subject matter hereof. It supersedes all prior agreements,negotiations, and representations between the parties, whether written or oral. 3.5 This Agreement may be amended only by written instrument executed with the same formalities as this Agreement. 3.6 The following laws of the State of Oregon are hereby incorporated by reference into this Agreement: ORS 279B.220, 279B.230 and 279B.235. 3.7 This Agreement shall be governed by the laws of the State of Oregon without regard to conflict of laws principles. Exclusive venue for litigation of any action arising under this Agreement shall be in the Circuit Court of the State of Oregon for Jackson County unless exclusive jurisdiction is in federal court, in which case exclusive venue shall be in the federal district court for the district of Oregon. Each party expressly waives any and all rights to maintain an action under this Agreement in any other venue, and expressly consents that, upon motion of the other party, any case may be dismissed or its venue transferred, as appropriate, so as to effectuate this choice of venue. 3.8 Provider shall defend, save,hold harmless and indemnify the City and its officers, employees and agents from and against any and all claims, suits, actions, losses, damages, liabilities, costs, and expenses of any nature resulting from, arising out of, or relating to the activities of Provider or its officers, employees, contractors, or agents under this Agreement. 3.9 Neither party to this Agreement shall hold the other responsible for damages or delay in performance caused by acts of God, strikes,lockouts, accidents, or other events beyond the control of the other or the other's officers, employees or agents. 3.10 If any provision of this Agreement is found by a court of competent jurisdiction to be unenforceable, such provision shall not affect the other provisions, but such unenforceable provision shall be deemed modified to the extent necessary to render it enforceable, preserving to the fullest extent permitted the intent of Provider and the City set forth in this Agreement. 3.11 Deliveries will be F.O.B destination. Provider shall pay all transportation and handling charges for the Goods. Provider is responsible and liable for loss or damage until final inspection and acceptance of the Goods by the City. Provider remains liable for latent defects, fraud, and warranties. 3.12 The City may inspect and test the Goods. The City may reject non-conforming Goods and require Provider to correct them without charge or deliver them at a reduced price, as negotiated. If Provider does not cure any defects within a reasonable time, the City may reject the Goods and cancel this Agreement in whole or in part. This paragraph does not affect or limit the City's rights, including its rights under the Uniform Commercial Code, ORS Chapter 72 (UCC). 3.13 Provider represents and warrants that the Goods are new, current, and fully warranted by the manufacturer. Delivered Goods will comply with SUPPORTING DOCUMENTS and be free from defects in labor, material and manufacture. Provider shall transfer all warranties to the City. Page 3 of 5: Agreement between the City of Ashland and Grayback Forestry Inc. 4. SUPPORTING DOCUMENTS The following documents are,by this reference,expressly incorporated in this Agreement,and are collectively referred to in this Agreement as the "SUPPORTING DOCUMENTS:" • The Provider's "AFR Project Work Proposal and Pricing" document 5. REMEDIES 5.1 In the event Provider is in default of this Agreement, City may, at its option, pursue any or all of the remedies available to it under this Agreement and at law or in equity, including,but not limited to: 5.1.1 Termination of this Agreement; 5.1.2 Withholding all monies due for the Work that Provider has failed*to deliver within any scheduled completion dates or any Work that have been delivered inadequately or defectively; 5.1.3 Initiation of an action or proceeding for damages, specific performance, or declaratory or injunctive relief; 5.1.4 These remedies are cumulative to the extent the remedies are not inconsistent,and City may pursue any remedy or remedies singly, collectively, successively or in any order whatsoever. 5.2 In no event shall City be liable to Provider for any expenses related to termination of this Agreement or for anticipated profits. If previous amounts paid to Provider exceed the amount due, Provider shall pay immediately any excess to City upon written demand provided. 6. TERM AND TERMINATION 6.1 Term This Agreement shall be effective from the date of execution on behalf of the City as set forth below (the "Effective Date"), and shall continue in full force and effect until June 30th, 2023 unless sooner terminated as provided in Subsection 6.2. 6.2 Termination 6.2.1 The City and Provider may terminate this Agreement by mutual agreement at any time. 6.2.2 The City may, upon not less than thirty (30) days' prior written notice, terminate this Agreement for any reason deemed appropriate in its sole discretion. 6.2.3 Either party may terminate this Agreement, with cause, by not less than fourteen (14) days' prior written notice if the cause is not cured within that fourteen (14) day period after written notice. Such termination is in addition to and not in lieu of any other remedy at law or equity. 7. NOTICE Whenever notice is required or permitted to be given under this Agreement, such notice shall be given in writing to the other party by personal delivery, by sending via a reputable commercial overnight courier, or by mailing using registered or certified United States mail, return receipt requested, postage prepaid, to the address set forth below: If to the City: City of Ashland—Fire Department Attn: Chris Chambers, Wildfire Division Chief 455 Siskiyou Boulevard Ashland, Oregon 97520 Phone: (541) 482-2770 Page 4 of 5: Agreement between the City of Ashland and Grayback Forestry Inc. . . • With a copy to: City of Ashland—Legal Department 20 E. Main Street Ashland, OR 97520 Phone: (541) 488-5350 If to Provider: Grayback Forestry Inc. Attn: Bryan Wheelock bryan@graybackforestry.com (541) 830-3100 8. WAIVER OF BREACH One or more waivers or failures to object by either party to the other's breach of any provision,term,condition, or covenant contained in this Agreement shall not be construed as a waiver of any subsequent breach,whether or not of the same nature. 9. PROVIDER'S COMPLIANCE WITH TAX LAWS 9.1 Provider represents and warrants to the City that: 9.1.1 Provider shall, throughout the term of this Agreement, including any extensions hereof, comply with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the.State of Oregon applicable to Provider; and (iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 9.1.2 Provider, for a period of no fewer than six (6) calendar years preceding the Effective Date of this Agreement, has faithfully complied with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Provider; and (iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 9.2 Provider's failure to comply with the tax laws of the State of Oregon and all applicable tax laws of any political subdivision of the State of Oregon shall constitute a material breach of this Agreement. Further, any violation of Provider's warranty, as set forth in this Article 9, shall constitute a material breach of this Agreement. Any material breach of this Agreement shall entitle the City to terminate this Agreement and to seek damages and any other relief available under this Agreement,at law,or in equity. IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective names by their duly authorized representatives as of the dates set forth below. Page 5 of 5: Agreement between the City of Ashland and Grayback Forestry Inc. CITY OF ASHLAND: Grayback Forestry,Inc. (PROVIDER): By: By: City Administrator Signature Printed Name Printed Name Date Title Date Purchase Order No. (W-9 is to be submitted with this signed Agreement) APPROVED AS TO FORM: Assistant City Attorney Date Page 6 of 5: Agreement between the City of Ashland and Grayback Forestry Inc. • • CIT OF ASHLAND: Grayback Forestry,Inc. (PROVIDER): By: By: City - Signature evteieco'cC Printed Name Printed Name Date Title "- :1ZA ( Date Purchase Order No. (W-9 is tobe submitted with this signed Agreement) APPROVED AS TO FORM: Assistartt-City Attorney p trt2c.�(X. fl� 22f Date .. i Page 6 of 5: Agreement between the City of Ashland and Grayback Forestry Inc. 1 • (4>, GRAYBACK November 9, 2021 Chris Chambers / Wildfire,Division Chief • Ashland Fire & Rescue 455 Siskiyou Boulevard Ashland, OR 97520 chris.chambers@ashland.or.us Re: Renewing AFR Rx Burn Contract 2019 - 2021 Chris, Enclosed are the pricing and treatment required to extend the Ashland Forest Resiliency Project Work through 2023. Grayback Forestry, Inc. has a high interest in the continuing project. We have produced a comprehensive bid that wed believe will accomplish the requested tasks cost-effective, safe, and professional. As you know, Grayback Forestry, Inc. are professionals with a proven track record in this areaof work. We have worked with the City of Ashland on many successful projects in the past. Each Crew Supervisor possesses a wide range of expertise. This expertise comes from performing fuels management and wildfire suppression activities, classroom/field training, and practical experience. More than 10,000 acres have been treated annually, companywide, in the previous ten years. Fuels management work consists of thinning, hand piling, slashing, lop & scatter, fireline construction, and prescribed burning. The average crewmember performs 1000 hours of project work per year in addition to fire suppression time. All of the company's fuels management assignments have been completed on time and to the customer's satisfaction. Strict adherence to safety practices, detailed attention to prescription parameters, and a comprehensive diligent resource base have made this possible. • You can be assured the crews tasked with this-contract's work will manage the project closely, carefully, and be accountable for results not delegated. We look forward to your review of our document's submission, bid pricing, and future partnership. Regards, Wayde Morrison Operations Corporate:541.476.0033 I Fax:541.476.0162 11150 Ort Lane I PO Box 838 I;Merlin,OR.97532 I GRAYBACKFORESTRY.COM City of Ashland Rx Fire Modules and Pricing 201.9, 2020 2021 20222023 Slashing Al $302.50 $317.63 $333.51 A2 $434.50 $456.23 $479.04 Lop aand Scatter B1 $70.00 $72.45 $79.70 $83.68 $87.86 'Pruning Cl $165.61 $171.41 $188.55 $197.97 $207.87 C2 $238.73 $247.09 $271.79 $285.38 $299.65 . Density Management Resource-Conifer.Stands. D1 $392.78 $406.53 $447.18 $469.54 $493.02 D2 $526.76 $545.20 $599.72 $629.70 $661.19 'Density'Management;Resource,-`Woodland!/1:Shrub, El $479.26 $496.03 $545.64 $572.92 $601.57 ' E2 $737.56 $763.37 $839.71 $881.70 $925.78 Hand?Pile andCover Fl $326.89 $338.33 $372.16 $390.77 $410.31 F2 $422.57 $437.36 $481.10 $505.15 $530.41 F3 $592.18 $612.91 $674.20 $707.91 $743.30 F4 $755.54 $781.98 $860.18 $903.19' $948.35 F5 $838.88 $868.24 $955.06 $1,002.82 $1,052.96 F6 $1,028.31 $1,064.30 $1,170.73 $1,229.27 $1,290.73 F7 $1,455.87 $1,506.83 $1,657.51 $1,740.38 $1,827.40 F8 $1,731.89 $1,792.51 $1,971.76 $2,070.34 $2,173.86 Firel ne'ConstructionlMaintenance G1 $0.47 $0.49 $0.54 $0.56 $0.59 G2 $0.87 $0.90 $0.99 $1.04 $1.09 Fuels;Pullback 11 $42.21 $43.69 $48.06 $50.46 $52.98 12 • • $79.41 $82.19 $90.41 ( $94.93 $99.68 'Prescribed'Burnt'and M o -Up: Hand'Pile,Burn M1 $70.00 $72.45 $79.70 $83.68 $87.86 M2 $95.00 $98.33 $108.16 $113.57 $119.24 M3 $125.00 $129.38 $142.31 $149.43 $156.90 M4 $165.00 $170.78 $187.85 $197.25 - $207.11 M5. $200.00 $207.00 $227.70 $239.09 $251.04 M6 $250.00 $258.75 $284.63 $298.86 $313.80 M7 $300.00 $310.50 $341.55 $358.63 $376.56 M8 $350.00 $362.25 $398.48 ($418.40 $439.32 [Prescribed Fire.M od u l es. N1 $878.63 $909.38 $1,000.32 $1,050.34 $1,102.85 N2 $1,184.20 $1,225.65 $1,348.21 $1,415.62 $1,486.40 N3 $1,872.58 $1,938.12 $2,131.93. $2,238.53 $2,350.46 N4 $2,093.97 $2,167.26 $2,383.98 $2,503.18 $2,628.34 N5 $3,002.58 $3,107.67 $3,418.44 $3,589.36 $,768.83, N6 $2,640.52 $2,732.94 $3,006.23 $3,156.54 $3,314.37 N7 $3,814.35 $3,947.85 $4,342.64 $4,559.77 $4,787.76 N8 $981.26 $1,015.60 $1,117.16 $1,173.02 $1,231.67 N9 $1,300.00 $1,345.50 $1,480.05 $1,554.05 $1,631.76 N10 $130.00 $134.55 ,$148.01 $155.41 $163.18 N11 $2,360.33 $2,442.94 $2,687.24 $2,821.60 $2,962.68 N12 $136.06 $140.82 $154.90 $162.65 $170.78 N13 $643.41 $665.93 $732.52 $769.15 $807.61 City of Ashland Rx Fire Modules and Pricing N14 $1,764.19 $1,825.94 $2,008.53 $2,108.96 $2,214.40 N15 $1,176.13 $1,217.29 $1,339.02 $1,405.98 $1,476.27 N16 $1,040.00 $1,076.40 $1,184.04 $1,243.24 $1,305.40 N17 $785.00 $785.00 $1,671.11 $1,754.67 $1,842.40 N18 $785.00 $785.00 $1,114.07 $1,169.77 $1,228.26 N19 $785.00 $785.00 $891.26 $935.82 $982.61 N20 $785.00 $785.00 $668.44 $701.87 $736.96 • • AFR Rx Burn 2019-2023 Treatments 2019 2020 202.1 2022. 2023 J N1 Two Person Crew Module $878.63 $909.38 $1,000.32 $1,050.34 $1,102.85 N2 Engine Module Type VI,Two-Person Crew $1,184.20 $1,225.65 $1,348.21 $1,415.62 $1,486.40 N3 Five Person Crew Module $1,872.58 $1,938.12 $2,131.93 $2,238.53 $2,350.46 N4 Engine Module Type VI,with Operator and Crew Member $2,093.97 $2,167.26 $2,383.98 $2,503.18 $2,628.34 N5 Engine Module Type VI,with Operator and Crew Member+five-person crew $3,002.58 $3,107.67 $3,418.44 $3,589.36 $3,768.83 N6 Engine Module Type VI,with Operator and Crew Member+two-person crew with water delivery system $2,640.52 $2,732.94.$3,006.23 $3,156.54 $3,314.37 N7 Engine Module Type VI,with Operator and Crew Member+five-person crew with water delivery system $3,814.35 $3,947.85 $4,342.64 $4,559.77 $4,787.76 N8 Water Delivery System witth one Operator and Transportation $981.26 $1,015.60 $1,117.16 $1,173.02 $1,231.67 N9 Tactical Water Tender Module with one Operator $1,300.00 $1,345.50 $1,480.05 $1,554.05 $1,631.76 N10 Snag Felling Module,two-person team(paid hourly) $130.00 $134.55 $148.01 $155.41 $163.18 N11 J5-Person Chainsaw Crew,five-person crew with chainsaws $2,360.33 $2,442.94 $2,687.24 $2,821.60 $2,962.68 N12 Chipper-15"Capacity with operator(paid hourly) - $136.06 $140.82 $154.90 $162.65 $170.78 N13 Firing or Holding Boss $643.41 $665.93 $732.52 $769.15 $807.61 N14 FMC Track Machine(Softtrack)with one operator $1,764.19 $1,825.94 $2,008.53 $2,108.96 $2,214.40 N15 UN Polaris 6x6 Engine(pump and 100 gallon capcity)with one operator $1,176.13 $1,217.29 $1,339.02 $1,405.98 $1,476.27 N16 Burn Plan Preparation $1,040.00 $1,076.40 $1,184.04 $1,243.24 $1,305.40 N17 Full Service Burning<10 acres $785.00 $785.00 $1,671.11 $1,754.67 $1,842.40 N18 Full Service Burning>10 acres but<20 acres $785.00 $785.00 $1,114.07 $1,169.77 $1,228.26 N19 Full Service Burning>20 acresbut<40 acres $785.00 $785.00 $891.26 $935.82 $982.61 N20 Full Service>40 $785.00 $785.00 $668.44 $701.87 $736.96 • CITY OF LSHLAND Memo DATE: September 22, 2021 TO: City Council FROM: Chris Chambers, Wildfire Division Chief/Ashland Fire & Rescue RE: Ashland Forest Resiliency and All-lands Special Procurement to Grayback Forestry,Inc. The Ashland Municipal Code requires additional justification for any Special Procurement over ' $350,000. Per ORS 2796-.036, Determination of feasibility of procurement, which in first part states that "a contracting agency may proceed with a procurement if the contracting agency reasonably determines in writing that using the contracting agency's own personnel or resources to perform the services that the contracting agency intends,to procure is not feasible," A cost analysis is unnecessary if the contracting agency finds it "lacks the specialized . capabilities, experience or technical or other expertise necessary to perform the services." ORS 2796.036 (1)(a). Ashland Fire & Rescue (AF&R) must still "compare [AF&R's] capability, experience or expertise in the field most closely involved in performing the services with a potential contractor's capability, experience or expertise in the same or a similar field." Id. Staff analysis:Ashland Fire & Rescue's internal expertise and workforce capacity does not fit the need for the identified work either by skills possessed or capability to perform the identified tasks. The vast majority of AF&R's workforce are firefighter/paramedics who have little technical forestry expertise or training that would lend to accomplishment of the pertinent outcomes in Ashland's forestlands and watershed. Though certain staff have experience with prescribed burning, there are currently no completed certificates like those required by the National Wildfire Coordinating Group for positions required during burn operations like Holding Boss, Ignition Boss, or Burn Boss. In addition, the AF&R workforce is necessarily tied to emergency response duties and cannot be out of the City where response time would be reduced, which would endanger public safety. Due to these factors, using our own personnel is not feasible. • Ashland Fire&Rescue Tel:541482-2770 �. 455 Siskiyou Boulevard Fax:541-488-5318 TI Ashland,Oregon 97520 TTY: 800-735-2900 • www.ashland.or.us City of Ashland Rx Fire Modules and Pricing. Subunit ',Levelomplezity ;w - ,�. ;2019,° ' "2020 ,20217-1012-1013-,1)• Slashing; Al Level I Unit density is estimated to average less than 60 percent cover to be cut $302.50 $317.63 $333.51 A2 Level II Unit density is estimated to average greater than 60 percent cover to be cut $434.50 $456.23 $479.04 Lop and;Scatter- ". .-....w...�.� :art. �...n....,. B1 Level I Amount of slash to be lopped and scattered averages less than 20 tons per acre $70.00 $72.45 $79.70 $83.68 $87.86 Pruning_ Cl Level I Less than 100 TPA $165.61 $171.41 $188.55 $197.97 $207.87 C2 Level II Greater than 100 TPA $238.73 $247.09 $271.79 $285.38 $299.65 Density Management Resource-Conifer Stands : - '1 D1 Level I The percent cover of material to be cut is less than 60 percent $392.78 $406.53 $447.18 $469.54 $493.02 D2 Level II The percent cover of material to be cut is greater than 60 percent I $526.76 $545.20 $599.72 $629.70 $661.19 [Density Management Resource;Woodland!Shrubs El Level I The percent cover of malerial to be cut is less than 60 percent $479.26 $496.03 $545.64 $572.92 $601.57 E2 Level II The percent cover of material to be cut is greater than 60 percent $737.56 $763.37 $839.71 $881.70 $925.78 (Handl Pile:andjCover Fl Level I An average of fewer than 20 piles per acre $326.89 $338.33 $372.16 $390.77 $410.31 F2• Level II An average of 21 to 40 piles per acre $422.57 $437.36 $481.10 $505.15 $530.41 F3 Level Ill An average of 41 to 60 piles per acre $592.18 $612.91 $674.20 $707.91 $743.30 F4 Level IV An average of 61 to 80 piles per acre $755.54 $781.98 $860.18 $903.19 $948.35 F5 Level V An average of 81 to 100 piles per acre $838.88 $868.24 $955.06 $1,002.82 $1,052.96 F6 Level VI• An average of 101 to 120 piles per acre $1,028.31 $1,064.30 $1,170.73 $1,229.27 $1,290.73 F7 Level VII An average of 121 to 140 piles per acre $1,455.87 $1,506.83 $1,657.51 $1,740.38 $1,827.40 F8 Level VIII An average of 141 or greater piles per acre $1,731.89 $1,792.51 $1,971.76 $2,070.34 $2,173.86 Firellne ConstructloniMaintenance. G1 Level-I Hand fireline renovation,where firelines have previously been constructed $0.47 $0.49 $0.54 $0.56 $0.59 G2 Level II When new hand firelines are constructed on unit boundaries or through continuous downed slash $0.87 $0.90 $0.99 $1.04 $1.09 Fullback 11 Level I Fuels pullback on less than Z6 trees or snags per acre - $42.21 $43.69 $48.06 $50.46 $52.98 • 12 Level II Fuels pullback on_greater than 21 trees or snags per acre $79.41 $82.19 $90.41 $94.93 $99.68 [Prescribed-Burn andiMop i`HandlPile Bum'. ''" _ M1 Level I Low An average of fewer than 20 piles per acre. $70.00 $72.45 $79.70 $83.68 $87.86 M2 Level II Low An average of 21 to 40 piles per acre. r $95.00 $98.33 $108.16 $113.57 $119.24 M3 Level III Low An average of 41 to 60 piles per acre. $125.00 $129.38 $142.31 $149.43 $156.90 M4 Level IV Low An average of 61 to 80 piles per acre. $165.00 $170.78 $187.85 $197.25 $207.11 MS Level V Low An average of 81 to 100 piles per acre. $200.00 $207.00 $227.70 $239.09 $251.04 MS Level VI Low An average of 101 to 120 piles per acre. $250.00 $258.75 $284.63 $298.86 $313.80 M7 Level VII Low An average of 121 to 140 piles per acre. $300.00 $310.50 $341.55 $358.63 $376.56 M8 Level VIII Low An average of 141 and greater piles per acre. $350.00 $362.25 $398.48 $418.40 $439.32 IPrescribed)Flre'Modules'r N1 Two Person Crew Module $878.63 $909.38 $1,000.32 $1,050.34 $1,102.85 N2 Engine Module Type VI,Two-Person Crew $1,184.20 $1,225.65 $1,348.21 $1,415.62 $1,486.40 N3 Five Person Crew Module $1,872.58 $1,938.12 $2,131.93 $2,238.53 $2,350.46 N4 Engine Module Type VI,with Operator and Crew Member $2,093.97 $2,167.26 $2,383.98 $2,503.18 $2,628.34 1,15 Engine Module Type VI,with Operator and Crew Member+five-person crew $3,002.58 $3,107.67 $3,418.44 $3,589.36 $3,768.83 N6 Engine Module Type VI,with Operator and Crew Member+two-person crew with water delivery system $2,640.52 $2,732.94 $3,006.23 $3,156.54 $3,314.37 . N7 Engine Module Type VI,with Operator and Crew Member+five-person crew with water delivery system $3,814.35 $3,947.85 $4,342.64 $4,559.77 $4,787.76 N8 Water Delivery System witth one Operator and Transportation $981.26 $1,015.60 $1,117.16 $1,173.02 $1,231.67 N9 Tactical Water Tender Module with one Operator $1,300.00 $1,345.50 $1,480.05 $1,554.05 $1,631.76 N10 Snag Felling Module,two-person team(paid hourly) $130.00 $134.55 $148.01 $155.41 $163.18 N11 . 5-Person Chainsaw Crew,five-person crew with chainsaws $2,360.33 $2,442.94 $2,687.24 $2,821.60 $2,962.68 N12 Chipper-15"Capacity with operator(paid hourly) $136.06 $140.82 $154.90 $162.65 $170.78 J • City of Ashland Rx Fire Modules and Pricing Subunit'° BLYeveIT Comptezity 2019 °„' 2020 20217-2022---2-023-1 N13 _ Firing or Holding Boss $643.41 $665.93 $732.52 $769.15 $807.61 N14 FMC Track Machine(Softtrack)with one operator $1,764.19 $1,825.94 $2,008.53 $2,108.96 $2,214.40 ” N15 UTV Polaris 6x6 Engine(pump and 100 gallon capcity)with one operator $1,176.13 $1,217.29 $1,339.02 $1,405.98 $1,476.27 N16 Burn Plan Preparation $1,040.00 $1,076.40 $1,184.04 $1,243.24 $1,305.40 N17 Full Service Burning<10 acres ' $765.00 $785.00 $1,671.11 $1,754.67 $1,842.40 N18 Full Service Burning>10 acres but<20 acres $785.00 $785.00 $1,114.07 $1,169.77 $1,228.26 N19 Full Service Burning>20 acresbut<40 acres $785.00 $785.00 $891.26 $935.82 $982.61 N20 Full Service>40 $785.00 $785.00 $668.44 $701.87 $736.96 • • • • • J Council Business Meeting Date: October 5th 2021 Agenda Item Special Procurement Request for Approval for Contract to Grayback Forestry, Inc. From Chris Chambers s Wildfire Division Chief Contact Chris.chambers@ashland.or.us (541) 552-2066 SUMMARY The Fire Department is seeking approval of a Special Procurement to Grayback Forestry Inc implement wildfire safety and forestry work under the umbrella of the Ashland Forest All-lands Restoration Project(AFAR) and using City water bill fees earmarked by the City Council by directly awarding a contract. Grayback Forestry Inc. has unique experience and qualifications developed over 10 years of working in tandem with the AFR Partnership that create benefit to the city's goals and investment. In addition to AFAR work, Grayback has also contracted directly with the City since 2012 for prescribed burning on City forestlands, following their selection in both of two competitive bid processes where they were the only qualified bidder each time. This contract combines needs in AFAR federal and private lands with City forestlands management previously provided by long-time contractor Small Woodland Services, Inc that no longer hosts a workforce. Directly contracting saves money by not incurring pass through costs as was the case in the past and preserves accumulated experience and knowledge to accomplish complicated and high-risk work critical to the City's fire safety goals in a cost-effective manner. POLICIES,PLANS & GOALS SUPPORTED City Council Goal: Address Climate Change City Council Goal: Reduce Wildfire and Smoke Risk City Plans: Ashland Natural Hazard Mitigation Plan, Community Wildfire Protection Plan, 2016 Ashland Forest Plan PREVIOUS COUNCIL ACTION Council approved Special Procurements for past contracts using City funds to support the AFR project, including in BN19-21 with Grayback Forestry, Inc.. Council created the AFR project water fee funding source with associated Resolution during the 2013-15 Biennium. The fee was increased with an updated Resolution for-the 2019-2021 Biennium. BACKGROUND AND ADDITIONAL INFORMATION Beginning in the 2013-2015 biennium,the City Council elected to contribute funding to the AFR Project from an assessment placed on water use throughout Ashland. This remains in place. To date, funds have been allocated through Lomakatsi Restoration Project, an AFR partner,to both accomplish primary fuels reduction treatments in the Ashland Creek Watershed and to maintain already completedtreatments using prescribed burning or mechanical cutting. During the 2019 budget process,the City Council expanded the application of water fee dollars to include all lands (only federal in the past) strategic to the City's interest in wildfire safety. Lomakatsi selected Grayback as a result of multiple competitive bidding processes to perform thinning,piling, and burning tasks using City'funds on the AFR project federal lands since 2013. Page 1 of 2 CITY OF ASHLAND • Concurrent with the water fee funding for AFR, the City has been implementing prescribed burning on City- owned forestlands (funded separately through a transfer from the Water Fund)to increase wildfire safety and forest health. Since 2012, and as a result of two competitive bidding processes,.Grayback Forestry has been the sole contractor selected for this burning work on the City's forestlands. Given their unanimous selection in multiple requests for bids, and the longstanding relationships and intimacy developed over years implementing a high-risk activity in and around the Ashland Watershed, Grayback Forestry has developed a unique and desired set of qualifications. By contracting directly with Grayback,the City will save administrative costs incurred by passing fiinds through another AFR partner to Grayback. FISCAL IMPACTS Funding for this contract was included in the current Biennium budget in the Wildfire Division. By authorizing up to $500,000 in this Special Procurement we allow for potential contract amendments up to 25% without coming back to Council for another Special Procurement authorization. STAFF RECOMMENDATION Staff recommends approval of the Special Procurement to Grayback Forestry, Inc. for forestry services funded by the City's water fee and following the associated 2019 Council Resolution. ACTIONS, OPTIONS & POTENTIAL MOTIONS "I move that the City Council, acting as local contract review board, approve this special procurement contract to Grayback Forestry, Inc not to exceed$500,000 through June 30, 2023 to implement funding generated by the utility surcharge for watershed and community wildfire protection." REFERENCES & ATTACHMENTS Contract for Good and Services Form for Special Procurement, Request for Approval Determination of Feasibility Memo from Staff • Page 2 of 2 CITY OF ASHLAND CITY OF FORM #9 AS H LAN D SPECIAL PROCUREMENT REQUEST FOR APPROVAL To: City Council, Local Contract Review Board From: Chris Chambers, Fire Department Date: September 23, 2021 Subject: REQUEST FOR APPROVAL OF A SPECIAL PROCUREMENT In accordance with ORS279B.085,this request for approval of a Special Procurement is being presented to the City Council for approval. This written request for approval describes the proposed contracting procedure and the goods or services or the class of goods or services to be acquired through the special procurement and the circumstances that justify the use of a special procurement under the standards set forth ORS 279B.085(4). 1. Requesting Department Name: Ashland Fire&Rescue 2. Department Contact Name: Chris Chambers,Wildifre Division Chief 3. Type of Request: Class Special Procurement X Contract-specific Special Procurement 1 4. Time Period Requested: From: 10/6/21 To: 6/30/2023 5. Total Estimated Cost: Not to exceed$500,000 6. Short title of the Procurement: Ashland Forest Resiliency Water Surcharge Special Procurement Supplies and/or Services or class of Supplies and/or Services to be acquired: Grayback Forestry,Inc will provide forestry services under the Ashland Forest All-lands Restoration Project,which includes federal,private,and City of Ashland lands. Grayback Forestry,Inc services include prescribed burning,tree and brush thinning and piling,weed removal, and associated planning, preparation,and layout to accomplish work items on specific properties designated by the City within the Ashland Forest All-lands Restoration area map. Specifically, Grayback Forestry will provide the qualified and trained workforce and equipment necessary to implement said forestry operations under the direction of the City in consultation with the Ashland Forest Resiliency partnership and private landowners. 7.Background and Proposed Contracting Procedure: Background: Beginning in the 2013-2015 biennium,the City Council elected to contribute funding toward watershed fire mitigation from an assessment placed on water use throughout Ashland.This remains in place and was increased in BN 19-21. Grayback Forestry was contracted by the City for the 2019-21 BN for these services and performed up to expectations.During the 2019 budget process,the City Council expanded the application of water fee dollars to include all lands(not just federal) strategic to the City's interest in wildfire safety. Concurrent with the water fee funding,the City has Form#9-Special Procurement—Request for Approval,Page 1 of 4,12/21/2021 been implementing prescribed burning on City-owned forestlands to further increase wildfire safety and forest health using Water Fund dollars that have been earmarked for City forestlands management since the mid 1990's. Since 2012,including two competitive bidding processes,Grayback Forestry has been the sole contractor selected for burning on the City's lands. Grayback has also been the sole subcontractor selected by Lomakatsi Restoration(an AFR project partner)to implement prescribed burning on federal lands in the Ashland Watershed,also through competitive bidding. Given their unanimous selection in multiple requests for bids,and the longstanding relationships and intimacy with the landscape of the Ashland Watershed, Grayback Forestry has developed a unique and desired set of qualifications to carry out the City's goals.By contracting directly with Grayback,the City will save administrative costs incurred by passing funds through to another AFR project entity,resulting in more acres of work accomplished each year. Proposed Contracting Procedure: Due to the well-established relationship and unique qualifications of Grayback Forestry Inc.that allows financial savings while preserving accumulated knowledge and experience in the technical application of prescribed burning and related forestry activities,we propose the City directly enter into a contract outside the competitive bidding process using Special Procurement authority. 8. Justification for use of Special Procurement: Describe the circumstances that justify the use of a Special Procurement. Attach relevant documentation. . . The complex ecological and social setting of the Ashland Watershed and surrounding areas is a • difficult setting in which to accomplish highly skilled and nuanced work critical to protection of the community and our municipal water supply. For 10 years, Grayback has successfully worked with AFR Project partners as a sub-contractor on federal lands,primarily implementing prescribed burning, which is a difficult and highly skilled task.During this period,the City selected Grayback in two separate competitive bidding processes where Grayback had the only qualified and experienced workforce to carry out the City's goals for prescribed burning.Under City contract, Grayback carried out prescribed burn planning and implementation to City specifications in challenging terrain with intense public recreation use. Given Grayback's cumulative experience,trust,and familiarity with Ashland's forests, Grayback has unique and highly desirable qualifications that benefit the City's goals for wildfire safety and forest health.By combining the need for wildfire safety work on federal, private,and City lands, a direct contract with Grayback Forestry creates efficient and cost-effective use of City funds. The City lacks the internal capacity to field a workforce that would accomplish the project outcomes desired by the AFR partners and as spelled out in the City Council's goals for watershed and community safety. 9. Findings to Satisfy the Required Standards: This proposed special procurement: X (a)will be unlikely to encourage favoritism in the awarding of public contracts or to substantially diminish competition for public contracts because: , Through at least four competitive bidding processes executed by the City and AFR project partners since 2012, Grayback was uniquely qualified among all bidders during each distinct request for proposals.In each process conducted by the City, Grayback was the only bidder that met minimum qualifications for the complexity of work proposed.As the successful bidder and ongoing contractor on City,private, and federal lands, Grayback has accumulated desirable experience to implement highly technical and high-risk work in an efficient and effective manner. Form#9-Special Procurement—Request for Approval,Page 2 of 4,12/21/2021 (Please provide specific information that demonstrates how the proposed Special Procurement meets this requirement.);and X (b)(i)will result in substantial cost savings to the contracting agency or to the public because: By contracting directly to Grayback,the City avoids administrative costs for passing funds through the AFR partnership,a savings of at least 16%.This was necessary in the past,but is no longer needed in the current work environment.This amounts to at least$65,000 in direct savings. Grayback also has other contacts with AFR partners under separate though complimentary funding,which means they will already be working in the area, cutting down mobilization costs. (Please provide the total estimate cost savings to be gained and the rationale for determining the cost savings);or X (b)(ii)will otherwise substantially promote the public interest in a manner that could not practicably be realized by complying with the requirements of ORS 279B.055,279B.060,279B.065, or 279B.070,or any rules adopted there under because: Grayback Forestry's years of experience in the Ashland Watershed has allowed them to accumulate site-specific knowledge of local ecology,fire behavior,expectations of the AFR partnership and public,and tested methods of implementation that have yielded acceptable outcomes across thousands of acres. The combination of experience and personal relationships built with AFR project partners makes Grayback Forestry's situation unique and of benefit to the City and community. (Please provide specific information that demonstrates how the proposed Special Procurement meets this requirement.) Public Notice: Pursuant to ORS 279B.085(5)and OAR 137-047-0285(2), a Contracting Agency shall give public notice of the Contract Review Authority's approval of a Special Procurement in the same manner as a public notice of competitive sealed Bids under ORS 279B.055(4)and OAR 137-047-0300. The public notice shall describe the Goods or Services or class of Goods or Services to be acquired through the Special Procurement and shall give such public notice of the approval of a Special Procurement at least seven(7)Days before Award of the Contract. After the Special Procurement has been approved by the City Council,the following public notice will be posted on the City's website to allow for the seven(7)day protest period. 1 Date Public Notice first appeared on www.ashland.or.us—October 6th, 2021. Form#9-Special Procurement—Request for Approval,Page 3 of 4,12/21/2021 • PUBLIC NOTICE Approval of a Special Procurement First date of publication: October 6th,2021 A request for approval of a Special Procurement was presented to and approved by the City Council,acting as the Local Contract Review Board,on October 5th, 2021 This Special Procurement is a "Contract-specific Special Procurement". The proposed contracting procedure is direct award to Grayback Forestry Inc.for site-specific forestry work as part of the Ashland Forest Resiliency All-lands Restoration project. Grayback has unique experience and qualifications shown bytheir unanimous selection during each of several City and AFR partner supported competitive bidding processes since 2012. Their experience and safety record working with the City and AFR project partners is unique and highly beneficial to the City's goals and interests. It has been determined based on written findings that the Special Procurement will be unlikely to encourage favoritism in the awarding of public contracts or to substantially diminish competition for public contracts,and result in substantial cost savings or substantially promote the public interest in a manner that could not be realized by complying with the requirements that are applicable in ORS 279B.055,279B.060, 279B.065,or 279B.070. An affected person may protest the request for approval of a Special Procurement in accordance with ORS 279B.400 and OAR 137-047-0300. A written protest shall be , delivered to the following address: City of Ashland, Chris Chambers,Forest Division Chief,455 Siskiyou Blvd,Ashland,OR 97520. The seven(7)day protest period will expire at 5:00 p.m. on October 13th,2021. This public notice is being published on the City's Internet World Wide Web site at least seven days prior to the award of a public contract resulting from this request for approval of a Special Procurement. Form#9-Special Procurement—Request for Approval,Page.4 of 4,12/21/2021 12/21/21,4:08 PM Special Procurement Notice for Forestry Services-Fire—City of Ashland,Oregon City News City of Ashland City of Ashland, Oregon/ Fire/City News Fire News (view All) Special Procurement Notice for Forestry Services PUBLIC NOTICE Approval of a Special Procurement First date of publication: October 18th, 2021 A request for approval of a Special Procurement was presented to and approved by the City Council, acting as the Local Contract Review Board, on October 5t , 2021 This Special Procurement is a "Contract-specific Special Procurement". The proposed contracting procedure is direct-award to Grayback Forestry Inc.for site-specific forestry work as part of the Ashland Forest Resiliency All-lands Restoration project. Grayback has unique experience and qualifications shown by their unanimous selection during each of several City and AFR partner supported competitive bidding processes since 2012. Their experience and safety record working with the City and AFR project partners is unique and highly beneficial to the City's goals and interests. J 'It has been determined based on written fmdings that the Special Procurement will be unlikely to encourage favoritism in the awarding of public contracts or to substantially diminish competition for public contracts, and result in substantial cost savings or substantially promote the public interest in a manner that could not be realized by complying with the requirements that are applicable in ORS 279B.055, 279B.060, 279B.065, or 27913.070. An affected person may protest the request for approval of a Special Procurement in accordance with ORS 279B.400 and OAR 137- 047-0300. A written protest shall be delivered to the following address: City of Ashland, Chris Chambers,Wildfire Division Chief,455 Siskiyou Blvd,Ashland, OR 97520. The seven (7) day protest period will expire at 5:00 p.m. on October 25th,2021. https://www.ashland.or.us/News.asp?NewsID=5182 1/2 12/21/21,4:08 PM , Special Procurement Notice for Forestry Services-Fire-City of Ashland,Oregon This public notice is being published on the City's Internet World Wide Web site at least seven days prior to the award of a public contract resulting from this request for approval of a Special Procurement. Back to News https://www.ashland.or.us/News.asp?NewsID=5182 -2/2 ® OATE(MMIDDNYYYI A o CERTIFICATE OF LIABILITY INSURANCE 1/8/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. • • IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the pollcy(Ies)must have ADDITIONAL INSURED provisions or be endorsed. • If SUBROGATION IS,WAIVED,subject to the terms and•'eonditlons of the policy,carteh't policies may require an endorsement. •A statement on, . Mid certificate•does not confer rights 16 the•certiflcata holder In lieu of such endorsement(s), • , ' ., , ., . . PRODUCER CONTACT .• Kendall Fort Protectors Insurance;LLC raiz, 641-842-2963 • ' fac,No);541-772-1906 P.O. Box 4669 • • EMAIL Medford OR 97504 ADOREsst kendalip@protectorslns,corri INStURER(S)AFFORDING COVERAGE MAIC tI INSURER A:Ohlo.Casually Insurance 24074 ' INSURED GRAYS-1 INSURER a;Landmark American Insurance Co Grayback Forestry Inc PO Box 838 INSURER c:Gemini Insurance Co Merlin OR 97532.0838 INSURER 0:The Cincinnati Insurance Co 10677 ' INSURERS:Westchester INSURER F t COVERAGES CERTIFICATE NUMBER:244759054 REVISION NUMBER: TillS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, — INSR ' AWL SUER POLICY EFF POLICY EXP I LTR TYPE OF INSURANCE WAD WVD POLICY NUMBER (MMIDD/YYYY1 (MMAMIYYYY)_ LIMITS A X COMMERCIALGENERALLIABILITY Y Y BK080388847 1/1/2021 111/2022 EACH OCCURRENCE $1,000,000 CLAIMS•MADE X OCCUR PREMISES(En occurrence) $1,000,00D X LBFPD MED EXP(Any one person) $16,000 I. PERSONAL EAM/INJURY $1,000,000• GENT_AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 X PRO•' LOC • PRODUCTS-COMP/OP AGG $2,000,000:'. Pt)uCY ` JECT OTHER: Loggers Brood Form $1,000,000 D AU1 M0BILELIABILf'Y .. 'Y . V , EBA0677463 .• ' • • ' 5/8/2020 6/8/2021 {Ea e°daen1 INGLE LIMIT $1,'000,000 E G71781000002 " • ' • • 1/1/2021. . . .111/2022 1 • BODILY INJURY(Per pe'tson) $'• Atnos :. SCHEDULED, • • BODILY INJURY(Foraoddent) $ AUTOS ONLY • AUTOS ED NON•O' — AUTOS ONLY _ AUTOS b Y '' �' aiaeckloel) E $ X Pollution • • AUTO POLLUTIONd $1,000,000 A UMBRELLALIAB X OCCUR ES060388847 1/1/2021 1/1/2022 EACH OCCURRENCE $2,000,000 B -- LHA260892 1/1/2021 1/1/2022 X EXCESSLIAB CLAIMS•MADE AGGREGATE $2,000,000 DED RETENTIONS ExceSS 2 $1,000,000 WORKERS COMPENSATION AND EMPLOYERS'LIABILITY , . STATUTE ER ANYPROPRIETORIPARTNERIEXECUTIVE i lEL EACH ACCIDENT $ OFFICER/MEMBERExcLUDED? N/A • (Mandatory In NH) EL.DISEASE EMPLOYEE $ lives descrbeunder DESBRIPTION OF OPERATIONS bobw E.L.DISEASE-POLICY I.I1,ET $ C Auto Excess Liability GVE100238801 1/1(2021 1/1/2022 Each Occurrence 3,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space le requited) The City of Ashland,Oregon,and its elected officials,officers and employees as Additional Insured per policy endorsement CO D411 (0408)as respect to Contractor's services to be provided under contract, • CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE - THE .EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. ' City of Ashland 20 East Main St Ashland OR 97520 AUTHORIZEOREpREaENTATIVE � P,,r ��� I ©1988.2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD \\I\ • POLICY NUMBER: BK060388847 COMMERCIAL GENERAL LIABILITY CG 20 10 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS -- SCHEDULED-PERSON OR ORGANIZATION • This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART • • SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Location(s)Of Covered Operations CITY OF ASHLAND ALL OPERATIONS 20 EAST MAIN STREET ASHLAND, OR 97520 Information required to complete this Schedule, if not shown above,will be shown In the Declarations. .A, Section II — Who is.An Insured is amended to B. With respect to the insurance afforded to these Include as an additional insured the person(s) or additional insureds, the following additional organization(s) shown In the Schedule, but only exclusions apply; with respect to liability for"bodily injury",."property This insurance does nota I to "bodilyinjury" or damage" or "personal and advertising injury" l"property damage"occurring afterinj ry caused, in whole or In part, by: 1. Ali work, including materials, parts or 1. Your acts or omissions;or equipment furnished in connection with such 2, The acts or omissions of those acting on your work, on the project '(other than service, behalf; maintenance or repairq to be performed by or in the performance of your ongoing operations for on behalf of the additional insured(s) at the the additional insured(s) at the location(s) location of the covered operations has been designated above. completed; or However: 2. That portion of 'your work" out of"which the 1. The insurance afforded to such additional injury or damage arises has been put to its intended use by any person or organization insured only applies to the extent permitted by other than another contractor or subcontractor law;and engaged in performing operations for a 2. If coverage provided to the additional insured is principal as a part of the same project. required by a contract or agreement, the insurance afforded to such additional insured • will not be broader than that which you are required by the contract or agreement to provide•for such additional Insured. CG 20 10 0413 ©Insurance Services Office, Ina., 2012 Page 1 of 2 f, • C. With respect to the insurance afforded to these 2, Available under the applicable Limits of additional Insureds, the following is added to Insurance-shown in the Declarations; Section III—Limits Of Insurance; whichever is less. If coverage provided to the additional Insured is This endorsement shall not Increase the required by a contract or agreement, the most we applicable Limits of Insurance shown in the • will pay on behalf of the additional insured is the Declarations. amount of insurance: - 1, Required by the contract or agreement;or • Page 2 of 2 ©Insurance Services Office, Inc., 2012 CG 2010 0413 , � • AccRD® CERTIFICATE OF LIABILITY INSURANCEDATE(MMIDDIYYYY) klux../..- 1/3/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR!ALTER THE COVERAGE'AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAME: Kendall Kendall Pori Protectors Insurance, LLC PHONE FAX P.O. Box 4669 (NC.No.Ext):541-842-2963 (A/C.No):541-772-1906 Medford OR 97504 ADDRESS: kendallp@protectorsins.com INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Cincinnati Specialty 13037 INSURED GRAYB-1 INSURER B:The Cincinnati Insurance Co 10677 Grayback Forestry Inc • PO Box 838 INSURER C:Landmark American Insurance Co Merlin OR 97532-0838 INSURERD:Gemini Insurance Co INSURER E: INSURER F: _ COVERAGES CERTIFICATE NUMBER:2006154031 I - REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP WLIMITS LTR INSD VO_ POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) A X COMMERCIAL GENERAL LIABILITY Y CSU0180904 1/1/2022 1/1/2023 EACH OCCURRENCE $1,000,000 CLAIMS-MADE X OCCUR P—R SES(Ea occurrence) $100,000 MED EXP(Any one person) $5,000 Form Prop Damage PERSONAL 3 ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 POLICY PRO JECT LOC PRODUCTS-COMP/OP AGG $2,000,000 OTHER: LBFPD $1,000,000 B AUTOMOBILE LIABILITY Y EBA 0577453 1/1/2022 1/1/2023 COMaeccideBINEDnt)SINGLE LIMIT• $1,000,000 (E X ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS • HIRED NON-OWNED _ PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY (Per accident) $ C UMBRELLA LIAB X OCCUR LHA253056 1/1/2022 1/1/2023 EACH OCCURRENCE _ $2,000,000 X EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION I PER OTH- AND EMPLOYERS'LIABILITY YIN STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE N/A E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ D Excess Auto Liability GVE100239803 1/1/2022 1/1/2023 Each Occurrence 3,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached'If more space Is required) The City of Ashland,Oregon,and its elected officials,officers and employees as Additional insured per policy endorsement CSGA 4034(0612)as respect to Contractor's services to be provided under contract. r CERTIFICATE HOLDER CANCELLATION . SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION• DATE THEREOF, NOTICE WILL BE DELIVERED IN .ACCORDANCE WITH THE POLICY PROVISIONS. City of Ashland 20 East Main St AUTHORIZED REPRESENTATIVE Ashland OR 97520 • I ©1988-2015 ACORD CORPORATION. All rights reserved. . ACORD 25(2016/03) , The ACORD name and logo are registered marks of ACORD • • • COMMERCIAL GENERAL LIABILITY • CSGA4064 06 12: THIS ENDORSEMENT CHANGES THEA.POLICY. PLEASE READIT CAREF.ULLY. . .AUTOMATIC ADDITIONAL INSURED:- WHEN REQUIRED IN ANY. . . . . NON-CONSTRUCTION CONTRACTOR AG.REEMENT WITH YOU This endorsement modifies.insurance provided under the following: COMME9CIALOENERA.L LIABILITY COVERAGE FA91- 4. SECTION II - WHO IS AN INSURED, is, a. TIV•preparing,.apprbV,Ing;;Or faijinglo amended to include as an adclitionel.,Insured- prepare Or approve„ maps i shop any persomororganizationwhen.you and such drawings,.opinions, reports,'surveys,. person or organization have agreed in writing 'field Ciders, change orders Or draw, in acOntraOt'Opagreementthat:-.s00h.pereon or Inge and epecificetiOne; organization be added as an additional insured on this Coverage Part, but only with respect to b. Providing or hiring independent pro, "bodily injury",',"propertydamage"'Or "personal fessionals to provide engineering,.ar- andadVertisin4 injury' catiSed, in whole or In chitectural, eurveying,or'cOnetr.Oction. part,by management services, or 1.. Yibyr actebr Orniesion,e;:or C. Supervisory or inspectiOri activitiee. performed as part.of any related.ar- 2. The acts omissions of those acting on Ohitectirel„ engineering or oonattac, sOLir b0114If:: tionlnenagernenrectiVitieS. in'the; performance of.1yot:ir work!' operations Professional'services do not include for that additional insured A person or Orgarii- 'services 'within construction MOMS', zation's status as an insured under' this' en-, methods, techniques, sequences. . dOrsement_continues for only the ,peribd of 'procedures employed by.yckr in:con tittle.required by the written.contract or agree- nection with construction .work You but in'no event beyond the expiration .perfOttn. .019 of this Coverage Part If no period of tirne. -iS required by',the,written: contract or agree- 2 "Bodily injUry%'property damage or"per- Merit;:a:person or organization's status as an sonal ancl. advertising injury to any erri- insurea under'thia. endorsement ends When ployee of you.or ito any obligation of the your operations for that insured are complefod, additional insured to -indemnity another because Of damages arising' out of such- The'Written contract Or agreement must be injury. currently in effect .os become,:effective during 'the term of this,doverags!Part.the contract or. 'property damage or • per- agreement nivatIoe,exoCUteo-ptiOrtathe"bod, sonal and advertising injUry"-tor'whiCh the ily injitry",."prOpertydaMagen:Or "personal and Named Insured is afforded no coverage adyerlising injury' to',Which thisendorsement. under this policy of insurance., pertains. 'C.. With respect to the, insurance afforded to. B. With.rasped to insurance afforded to the- theseadditionalInsureds, SECTION'III:- LIM7 , . . sa additional.insureds, the following,additional . ITS OF INSURANCE is amended to include: eXCIUSiOnSapply: The limits applicable to the additional insured. This insurance does not apply to are those specified in.the'Written contract or agreernent or in the.Declarations of this Coy . . 1. "Bodily injury", 'property damage" or"per,: erage, Part, whichever is less.: If no limits are sonal and advertising injury"anti ngTout of specified In.the written contract or agreement, the rendering of, or the failure torender, ,the limits applicable to the additional insured Any professional '-arohiteotorai, ;et:wined!, .are those specified in the'Declarations of this . . ing, surveying or ,construction manage-- Coverage Pai,t,The limits of insurance are in7 mentservices, elusive of and not in addition to-the limits of.in- surance-shown in the Declarations'. I ncl Lid esCopyrig hte'd rnaterierof lrIsileanCe CSGA.4034 06 12. ServiCesOffiCei Inc., with itsperrniesiOn. • Page..1 Of - • • • D. With respect to the insurance,afforded to th'e primary, excess;. contirigert or on any other se additional insureds,. SECTION IV - COM- , basis;unless you have,:agreed in a written con- MERCIAL GENERAL LIABILITY CONDI- tract or written,agreement, executed;;prior to TIONS, 4. Other Insurance is amended to in= any loss that'this insurance :will be primary. dude: This'insur"ahce will be:noncohtributory only if • Any coverage provided herein will be excess you have so agreed in a written contract or •written agreement executed prior to any loss • over any other and collectible;insurance and this coverageis determined to be primary. available to the 'additional insured whether - • Includes copyrighted material of Insurance CSGA4034 06'12 Services Office, Inc.,with Its permission`.. Page 2`ot.2 Kariann Olson • From: Chris-Chambers - Sent: Tuesday,January 04,2022 8:53 AM To: Kariann Olson Subject: FW:Updated Insurance info for Ashland contract Attachments: City-of-Ashland_Grayback-Forest_2022_03-01-2022 2006154031.pdf FYI Original Message From:Wayde Morrison<wayde@graybackforestry.com> Sent: Monday,January 3, 2022 4:06 PM To:Chris Chambers<chris.chambers@ashland.or.us> Subject: RE: Updated Insurance info for Ashland contract [EXTERNAL SENDER] Chris, I referenced the wrong endorsement#on the Liability Certificate I sent you. Please discard that one and use the attached Certificate. Thank You, Wayde Morrison Operations 1150 Ort Lane Merlin,OR.97532 P:541.476.0033 x304 F: 541.476.0162 wayde@graybackforestry.com • Original Message From:Wayde Morrison Sent: Monday,January 3, 2022 14:25 To: 'Chris Chambers'<chris.chambers@ashland.or.us> Subject: RE: Updated Insurance info for Ashland contract Good Afternoon Chris, I hope you had a great holiday. Here are the Certificates for Insurance. Let me know if you need anything else. Regards, Wayde Morrison Operations - 1 1150 Ort Lane Merlin,OR.97532 P:541.476.0033 x304 F: 541.476.0162 wayde@graybackforestry.com Original Message From: Chris Chambers<chris.chambers@ashland.or.us> Sent:Tuesday, December 21, 2021 16:29 To: Dale Lee<dale@graybackforestry.com>;Wayde Morrison<wayde@graybackforestry.com> Subject: Updated Insurance info for Ashland contract Gentleman, please see the needed updates for insurance certs for the Ashland contract for 2022 year before we can issue pending payment: 1. Liability cert for 2022 with endorsement for City of Ashland 2.Additional insured endorsement for Auto coverage as well 3.Workers'comp insurance cert for 2022 • Thanks! Chris Chris Chambers/Wildfire Division Chief Ashland Fire& Rescue 455 Siskiyou Boulevard Ashland, OR 97520 ACRD CERTIFICATE OF LIABILITY'INSURANCE DATE(MMIDDIYYYY) k.......-----" 1/3/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. , IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER ' CONTACT NAME: Kendall Pori Protectors Insurance, LLC PHONE FAX P.O. Box 4669 (A/C.No.Eat):541-842-2963 (A/c,No):541-772-1906 Medford OR 97504 E-MAILDSS: kendallp@protectorsins.com INSURER(S)AFFORDING COVERAGE NAIC# INSURERA:Cincinnati Specialty 13037 INSURED GRAYB-1 INSURER B:The Cincinnati Insurance Co 10677 Grayback Forestry Inc PO Box 838 INSURER c:Landmark American Insurance Co Merlin OR 97532-0838 INSURER D:Gemini Insurance Co INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:1969140414 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE •OLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESP ' TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJ - TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS HOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MMIDDIYYYY) LIMITS A X COMMERCIALGENERALLIABILITY V CSU018'•04 1/1/2022 1/1/2023 EA OCCURRENCE $1,000,000 P•MAGE TO RENTED CLAIMS-MADE X OCCUR PREMISES Ea occurrence) $100,000 MED EXP(Any one person) $5,000 Form Prop Damage PERSONAL&ADV INJURY ,00•,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE 2P•0,000 PRO- POLICY JT LOC PRODUCTS-COMP/OP AGG "h'000,000 OTHER: LBFPD $1,000,000 B AUTOMOBILE LIABILITY Y EBA 0577453 1/2022 1/1/2023 COMBINED(Eaaccident) SINGLE LIMIT $1,000,000 X ANY AUTO BODILY INJURY(Per`pe on) $ OWNED SCHEDULED BODILY INJURY accident) $ AUTOS ONLY _ AUTOS IQ/ HIRED NON-OWNED PROPERTY M GE $ AUTOS ONLY AUTOS ONLY {per accident $ C UMBRELLALIAB X OCCUR LHA253056 1/1/2022 1/1/203 E�.CF(�y'OCCURRE $2,000,000 X EXCESS LIAR CLAIMS-MADE N AOG)tEGATE $ DED RETENTION$ / \! • $ WORKERS COMPENSATION I STAT / ERH AND EMPLOYERS'LIABILITY ANYPROPRIETOR/PARTNER/EXECUTIVE YIN E. C ACCIDENT $ OFFICER/MEMBER EXCLUDED? n N/A (Mandatory In NH) E. -EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ ' D Excess Auto Liability GVE100239803 '1/1/2022 1/ 2023 Each Occurrence 3,000,000 DESCRIPTION OF OPERATIONS/LOCATI••S/VEHICLES(ACORD 101,Additional Remarks Schedule,may be a..ched If more space is required) The City of Ashland,Oregon, .•a its elected officials,officers and employees as Additiona insured per policy endorsement CG D4 11 (0408)as respect to Contractor's services to be p •vided under contract. , . • CERTIFICATE HOLDER CANCELLATION , • SHOULD ANY OF THE A:OVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DAT= THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE P•LICY PROVISIONS. 1 City of Ashland . 20 East Main St AUTHORIZED REPRESENTATIVE Ashland OR 97520 '� 41/r/ I ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD POLICY NUMBER:. BK060388847 COMMERCIAL GENERAL LIABILITY c020.10 041.3 THIS ENDORSEMENT CHANGES:THE POLICY. PLEASE READ IT CAREFULLY. . , .ADDITIONAL INSURED OWNERS, LESSEES OR CONTRACTORS SCHEDULED PERSON OR ORGANIZATION - . . . . This endorsement ModifiesirisuranCe„providad,under the f011Owing COMME.R01AL.OLNE,RAL LIABILITY'COY.03-A01;!.ART - SCHEDULE Name Of Additional insured Person(s) brOrganization(t) Location(S)Of Covered-Operations CITY OF ASHLAND ALL OPERATIONS 20 EAST MAIN STREET ASHLAND, OR 97520 InfOrMation redbited tO,doMPlete:this Soheclule; if not thOWn above,Will be Shown inthe,DeclarationS1 A Section II — Who Is An Insured is amended:to '0: With respect to the insurance afforded to these , include as an additional insured the person(s) or additional Insureds; :the, following additional organization(s) shown 'in the .Schedule, but.only, exclusions apply: with respect to liability for"bodily injury", "property This insurance does not apply to "bodily injury" or damage or —personal and advertising injury" "property damage'occurringaften, Caused, in whole or in part, by: 1. All work including ,meterials, parts: or 1. YOLdactS:Pt,Othissiona; equipment furnished in connection with such 2. The acts oromissions of those acting on your work, on the project (Other than service, behalf.; Mainteriano6 . repairs) tO,be.pert:jilted by Or in the performance of your ongoing operations for on behalf Of the additional "insured(s) at the the additional insured(s) .at' the location(s): location of the.Covered operations has been designated above completed, or However: 2.• That portiont of 'Your, work" out of which the • injury or damage ,.arises has. been put ,to its 1. The insurance afforded to such' additional intended use by any person or organization insured only applies to the extent permitted by other than another contractor or subcontractor law,and engaged in- performing operations for Z 'If coverage providedIo the additional insured is principal asa part of the same.Orojett. required by a contract or agreement, the insurance afforded to such additional insured Will not be *Ogler than that which you are required .by the .contract or :agreement:' to ( provide for such•additional'insured. CG 20 10 04:13 0 Insurance Servioes,Office, Inc.; 2012' Page 1 of.2 C. With respect to the insurance afforded to these 2. Available under the applicable. Limits of additional insureds, the following is added to Insurance shown in the Declarations;. Section III Limits Of Insurance: whichever is less, If coverage.provided to. the additional insured is This endorsement shall not, increeee. the required by a contract or agreement, the most weapplicable Limits of Insurance shown in the will pay on behalf of the additional insured is the Declarations: amount of insurance: 1. Required by the contract or agreement; or Page 2 of 2 ©Insurance Services Office, Inc., 2012 CG 20 10 0413' Acc'RD® CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 12/21/2021 THIS CERTIFICATE IS ISSUED AS'A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED' REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the Certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT KPD Insurance, Inc. PHONE FAX PO Box 784 tA/C.No.Ext);541-741-0550 (ac.No):541-741-1674 Springfield OR 97477 ADDRess: wc-certs@kpdinsurance.com INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:*SAIF Corporation 36196 • INSURED GRAYFORO2W INSURER B:Zurich American Insurance Comp 16535 Grayback Forestry, Inc. PO Box 838 INSURER C: - Merlin OR 97532 INSURERD: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:1430252186 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ CLAIMS-MADEDAMAGE TO RENTED OCCUR PREMISES(Ea occurrence) $ MED EXP(Any one person) $ • PERSONAL&ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ PRO • - POLICY JECT LOC PRODUCTS-COMP/OPAGG $ OTHER: $ AUTOMOBILE LIABILITY • COMBINED SINGLE LIMIT $ (Ea accident) ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS • HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY (Per accident) UMBRELLA LIAB _ OCCUR • EACH OCCURRENCE, $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ A WORKERS COMPENSATION 395606 1/1/2022 1/1/2023 X STATUTE OTH- ER -B AND EMPLOYERS'LIABILITY j'/N 9663291 1/1/2022 1/1/2023 ANYPROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $500,000 OFFICER/MEMBEREXCLUDED? N/A • (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $500,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $500,000 Workers Compensation and Employers Llablity Limits • DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) • RE:All Operations CERTIFICATE HOLDER CANCELLATION • SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY-PRO VISIONS. City Of Ashland - 20 East Main Street AUTHORIZED REPRESENTATIVE Ashland OR 97520 • ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD