HomeMy WebLinkAbout2023-07-17 Council Retreatrq'lff�fiiilis'
Co����� �
�
�����������
Retreat
Agenda
ASHLAND CITY COUNCIL
Monday, July 17, 2023
Ashland Hills Hotel
Galaxy Room
The City Council Retreat isoplanning meeting for the City Council to discuss its work plan
itkatk/eoand corresponding Councilor assignments fovtheFY2023-2O24budoe1yeoc The
Retreat does not include consideration of City business action items or providing direction to City
staff. The Retreat /oopen tnattendance bythe public but will not betelevised orrecorded for future
bnoodcosL
l2:3Dp.m'Lunch
1:00 p.rn.-5:00 p.m. City Council Planning Retreat
1, Council Budget Priorities Overview & Next Steps
° Managing for Excellence
o City Communication Strategy
° Livable Community
° Risk Reduction
w Economic Development
o TLTBusiness 8'Event Small Grants Approach
o South Ashland Strategic Vision
- University District
- Cronnunk4iU
- Ashland SL/|ndepmndentVVov/SiaNyouBlvd.
* 4fhzpdobi|bv
o AdHoc Committee for Affordable Childcare & Early Childhood
Development
o Utility Affordability Assistance Programs Overview
o Affordable Housing
° Invest |nthe Future
2. City Council Advisory Committees
• VVnrkp|on Discussion &Directionn
o Climate & Environment Policy
o Forest Land
u Historic Preservation
o Housing & Human Services
n Public Art
o Social Equity & Racial Justice
o Transportation
= Council Liaison Appointments
Page lof2
��������0
������m���
��������
��������
n������m m����
�����w
mm m�mm��
�����m�����
������m m����3.
Adjournment of Retreat
in compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting,
please contact the city manager's office ot54l488.0OU2(TTYphone number l]3O073529O0). Notification 72hours
prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting
(28CFR35]O2-35]04ADATitle |).
Page 2 of 2
Council Priorities
Managing for Excellence (1:00 - 1:45)
• Dashboard metrics (City-wide)
• City-wide performance program (HR)
• DEI Assessment (HR)
• Update to City Website (City Manager's Office)
• Self - service permitting portal (community Development)
• City Communication Strategy
Livable Community (1:45 -2:05)
• Water Management & Conservation Plan update (PW)
• Transportation Plan Update (PW)
• Police department annual engagement events (PD)
• AARP Livability Survey (city manager's office)
• Community Smoke Response Plan implementation (Fire)
• Single Role EMS program (Fire)
Risk Reduction (2:05 - 2:50)
• Emergency shelter / Homeless services (city manager's Office)
• Natural Gas policy
• Investment in energy efficiency/electrification
• Nuisance ordinance for hazardous vegetation
• USDA on -bill financing program (Finance/ Electric/Fire)
• TAP agreement (PW)
• Facilities Masterplan (PW)
• Downtown Patrol (PD)
• Enhance cyber security (DoIT)
• Electric system automation (Electric)
• Compliance with Fire Code (Fire)
• ASA renewal (Fire)
• Fire Inspection program (Fire)
• Contractor classes for fire safe community (Fire)
Page 1 of 3
Economic Development (3:00 - 3:45)
• Downtown revitalization (City Manager's Office)
• South Ashland Strategic Vision (City Manager's Office/CD)
o University District
o Croman Mill
o Ashland St./independent Way/Siskiyou Blvd.
• Economic Opportunities Analysis (CD)
• Clean up of Ashland Municipal Code (CD)
• Outdoor Recreation/Trails Development (APRC)
Affordability (3:45 - 4:15)
• Utility affordability assistance programs (Finance, PW, Electric)
• Childcare initiative: Ad Hoc Committee for Affordable Childcare and
Early Childhood Development (city Manager's office)
• Housing Production Strategy implementation (CD)
• Affordable Housing
• Climate Friendly and Equitable community land use ordinance
update (CD)
• Electric Masterplan (Electric)
Invest In the Future (4:15 - 4:30)
• Revenue Study (Finance)
• Compensation & Class study (HR)
• AFN Pilot (DoIT)
• Increase capacity at Mountain Ave substation (Electric)
Council Liaison System (4:30 - 4:50)
• Second liaison assignments
• Liaisons to Institutions
Page 2 of 3
1 rr
imp
Council Advisory Committees (4:50 - 5:00)
• Workplan Directions for Commissions
• Climate & Environment Policy
• Forest Lands
• Historic Preservation
• Housing & Human Services
• Public Art
• Social Equity & Racial Justice
• Transportation
Page 3 of 3 F I or
0
I
U)
C
cu
0 0
4- 4�
C:
:3
.2
4-1
M
4-1
4-
0
4-
0
0
4-
x
(D
E
E
0
0
-0-
0 0
0
t37 4-
C 0
0
II
0
4-1
0
4�
C3
0 0
0 0
41
00ry 4-Li-
0_
00000x
0LIJotimw
4� '—'
<
4-
4�
r
U)
E E
U)
C:
C:
:3
(n
— -4- E
0
:3
0
0
4�
(1) 0
C) 4-1 D
C)
c)
0
(D 0
0 4- U)0-
a)
(a) cz
E
4-1
0
C:
0
0
4-1
C3
E o
0
0
0
-0 0
c
4-
c E
C3
-0 (D
0 00
>
a) C)
C5
D -
0
.0
D
CL c Y-
L U (f)
0 LIJ
0
4�
C)
0
C
3:
(DI
<
.
0 .
-
C:
0
4-
0
4-
0
0
4-
0
q-
-0
"
4- 14--
M.C:
C: -+-
E
a)
0
E o 0
4-
E
110-
0-0
c E
D-
0
4-
=<
D-
0
0
. 4�
C 01-
-0 O�
(D
-6
c:
U.1
0 C X
0
0
a)
<
4-1
C
0
O
(n
E
U)
0 4�
0
0)
O
E
E
4-1
0
0-
4-
-0 >
0
0
<
E
x C 0 )
o
2
z
7' <
o
0 4-
4-1
0
0
0 E- t.
<
.
. o
4AW
rev
a)
U
4-J
uj
(1)
E
0
u
C:
x
u
U
0
u
4-j
c-
C)
u
CL
O
LO
0
4-
(3)
-0
aJ
Lao
(1)
aJ
0
u
E
0
tw
O
4-
0
Ln
0
4�
m
E Lan)
0 tw
4-J
Ln
U u
0
c
0
M
u
CQ
4�
c
0
b.0
O
CD
O
4-j
0
E
m
E
x
m
E
L-
0
E 4o-j
(3) 4-
u C:
a) .-
00
0
(Y)
C:
0
E
E
0
u
El
yC
0 Cl)
N
U) C)
to
IE
ol
(Y) 0 N CY) (D N M (0
>1 E Oc� (Q Lf� c'�
a) CO o "
=)O cu i CV co q Lo (D r�
60-
, n
-0 M
(D 0
0 O to c r- — Lo o-) N CO LO r- 0") —
U) N 2m :, 1-- m — M Lo 00
E < cj " M N
m- - - - - -
L) >1 N m Iq 'IT 0 LO m
M "t LO r- w
E
61, 6G, to 6g ulz UY a)
0
w
0
N U�-
E o
E E E E E E
U) w m m m m m
< LL LL LL LL LL LL
0 0 0 o o o
(N co LO (D
11
ZA
4-
u
co
L-
V)
0
Q.
.7
4--J
u
(3)
U.J
CO
_rZ
V)
0
u
.In
C)
Pdb4
w
O
lD
:5
0
0
0
Ln
lD
0
4-
u
0
U-
11
0 0 0
,j
0
0
M 0
C: -
> 0
m
—0 = _0
,
>10 00
— () CO00 Oo CO 00
M 00 r- (.D LO 't
m
D
N Lo o
0) a)
(D (95 C\f 06
(Y) 'T
_0
I U)
E cu
LO 0 NCD
�o
(o
GD)
C-
:D
U) 0
:3 = R
DOC-
WD
0
E (1) m
(:n
0 000000
M r- M
E
r- 0 0 3 0
0 LO CO 0 t-- It —
- - - - - -
(D
(n = M
U)
0 -0 M M r-
— — N N CO M
E
0
60- bc0
60 i (70- 69, 601
co
0
CL 0 7C3
(ID
(n
m <
>
0
0
o -0
(n (n
-M
=3
c
a)
N
f >, 0
E
O
CD
(0 M
E E E E E E
o"
-0 Nm
m m w m m
:3 _0
c c c c
0 0 0 0 0 0
0
co
a- DL o- a- o- cL
N CO It LO CO
-0
ZA
0
4�
u
Q.
�
0
E
>
0
Q)
CB
0
®q
W
U
u
L-
4�
>
u
�
i
(3)
CL
>
4-1
0
(D
C)
<
U
4—
4--J
4-
4J
0
on
0
C:)
<V)
4-
>
u
0
u
-0
4-JL
�
fQ
O
<
u
0 f
0
_rZ
U)
E
U)
0 Co
a)
>
a)
0 m 0 LO
a)
CO C\! cc�
a) (n
o
:3
E
L — C\l C\j co 't "t
61). 60- � 60- 60- UA
,
0) 0
n
a) (D
QD
C)
n0 r- -
0
a) a)
U)
E U)
J_- —
Lo LO U') U') Lo LO
2!, CO CO "j- N c) co
<
a)
m
C:
r- (0
dD
60- 60- � 60- 61),
a)
6n.
o
(n (0
o
< cn
>
U)
a)
.2
0)
:D 0
0 L
C)
a)
70 0-
U)
C: <
LIJ
a) vi
C:
C)
0 D
-0
:D3
0
0 Q
CD
E E E E E E
C)
m m m m m m
U- li- LL LL LL LL
Y)
0 0
UY
0 0 0 0
0
n 6- cL 6- a-
C\J CO ,I- LO CO
Q-
<
0
LLJ
0
Vi
4�
4-
tA
u
Ln
C-
4�
(1)
hLA
u
E
�
0
4�
C
—
E
0
-Fj
c)
4�
cn
E
c:
.,n
0
Ln
4�
Lf)
V)
L-
0)
E -
E
L-
E
0
4�
c-
-0
(11
c
m
0
Ln
Ln
0
u
Q)
4-
-0
L-
0
E
Q)
<
0)
L-
u
Ln
0
4-J
u
Q)V)
E
o
4�
N
-E
C_-
V)
.7N
0
O
u
C:
vW
L-
0
>
0
m
NE
0
tao
+V')
E
0
0
4-1—
. 7)
0
4�
Ln
Ln
*—
4�
V)
U,
Ca
u
C:
V)
:3
=3
0
E
Q)
u
m
o
E
004--)
O
u
-0
-7
(3)
>-
C)
4-J
4
-Fa
>
u
=3
>0
—0
0
C37
Q
4�
Ln
4-J
0
U)
<A
42)
0
0
4-J
-0
C-
Q)
Ln
0
E
3:
E
0
4-J
V)
B
(n
m
L-
u
&-
(U
Q)
bn
c
m
E
m
0 -
z
Ln
-0
o
4-1
V)
-0
0-
-6
c-
(n
C:
Ln
.-
4-J
c
n
n
=
=
4-
=
0
c
El
ph}
4J
+M
fFi
H3 N
ems.'
�
GM ^�
N
U
Ef>
EFx 4T
CN
cs
a}
Rr,
rs} ur
pJ
h
4f3
iN SFO
�
� w
00
'.
W3
Ii'3 H9
yew
to
G9 Vi
M CS
ItS N
IX}
"mil
'.
F9
V5
uj
G Shy
pV�jT
KY
W
F�'3
sW7 1fA
�tY 10
tf
ps N
Efi
4A VT
� C57
M tY
cm
m
4»
xs} ur
E7!
p)
10
rar
10
d
cn
'Y2
co
a
m
C
q1
W
J fJ C�
c m �
V9 C.i � CC
LL.
EFi 1H
W
f5 IH
N[p O N
4L} M d5
CSI . EV C4 et
Sit 1Ai
M oc
00
co
S33 fA
+l�tlMi per) h tNp
ER} 44
p Q' 44
p} C9Y QS}}9
ii{ N CU LLS
yr�
44�
69 4fY
phi M �
Wu
fFi fA
wW+ M1- IS} CT
�} ua
u'
CL;
ki
a
a a
� O
C
C
� G
9tl �
0 Z �
n�o
II
wu�wmwuu�
II
u u
iuu
�µKNYCM1➢INfl100
cl� qt
� a
CN
£nut>Sti
£�
c=`"'�
R
KN
c13 (b7
EFi
CO
A.A.
c+a u7 C,� o
� pp
+qA�
1.f7 R79
It
ff3 f13
len
04
ca It
4f3 GF}
!i7
tRi
v cr, <r cv
"i
f3i Fl-S
fl'�
� s
am
c
N
Cp
N
a) c+) a
cCC„£�
R
i
m
N
w
Mppdr.�,yw
G
�
C?
W —mN, E
N m
d7
c LL
v
N O
M
pA c� ai d
-loll
is J G/J = i"'
cE
c
ggg