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Home My WebLink About2023-059 PO 20230254- Crete CO, LLC Purchase Order , . CITY RECORDER RECO .. ,i , Fiscal Year 2023 Page: 1 of: 1 . FM I armrico7 my,w.ILEMr-'1'4! -=."OkA_LIVM ..,-jfNG_-c-:iahyzro-__EirkAsuwtffior B City of Ashland ' L ,I ATTN: Accounts Payable . Purchase 20 E. Main L 20230254 Order* Ashland, OR 97520 1 T Phone: 541/552-2010 0 Email: payable@ashland.or.us - S V \ H C/O Public Works Department E CRETE CO. LLC • I 51 Winburn Way N PO BOX 160 p Ashland, OR 97520 D EAGLE POINT, OR 97524 ) Phone: 541/488-5347 0 R , T Fax: 541/488-6006 0 ! , ! ! ---''.---ad&Flartitivrnbe h-ArCtrtfjtltttm...:7- :_, _WIThWelliW :71.5-7-75:-;-1-1140,7;-;;qX-far*iiiidir.**-- --.::t71-- Scott Fleury MiaViar41-01-lidrallErff=4611-allii -. -. --------=---11:;701:Iiii, 03/02/2023 4419 ! FOB ASHLAND,OR/NET30 City Accounts Payable iirafferiptiotl -..le iq t -----=--,_772,3_71:-C1:77.77: :7*M-61-07:7- ;_I! 0 1_ffelffl.:_--14,23 :,Mi-Wtildelow Medallion Installation 1 Historic District Medallion Installation 1.0 $18,646.00 $18,646.00 Location: Railroad Park Goods and Services Agreement(Less than $35,000) Completion date: June 30, 2023 Project Account: E-202206-999 Project Account: E-202206-999 Project Account: E-202206-999 2 ADDED: Processed change order 07/18/2023 1.0 $1,276.00 $1,276.00 Per Mike/Miranda"add and liquidate" Contract Change Order No. 1 Additional curb, gutter and sidewalk(Railroad Park) Project Account: E-202206-999 ' • Project Account: E-202206-999 Project Account: E-202206-999 ' • , ***************GL SUMMARY***************1 010220-604100--- $6,640.67-' I 081200-704200---- $6,640.67 123000-704200. $6,640.66 - ) !, ! I I / By: Date 14i9 iP/1-1 , --_—__ uthoriied Signatur , -%.6 4;71i: :.-a..-.7-=--,7-:: .19 922.00. FORM #lo CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM As H LAN Request for a Change Order • . Name of Supplier 1 Contractor I Consultant: creteco LLC 'Total,attount of this'. <:contract,amendment: Purchase Order Number:20230254 .$ 1 Title 1 Description: Historic District Bronze Medallions II . ,276 00 ❑ Per attached contract amendment . Contract Amendment Original contract amount $18,646.00 100 %of original contract Total amount of previous contract amendments 0 0 %of original contract Amount of this contract amendment $1,276.00 6.4 %-of original contract TOTAL AMOUNT OF CONTRACT . $19,922.00 106.4.. %of original contract In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement asides, I Procurement.2)The amendment is necessary to comply with a change in law that affects performance �d conditions,including the contract price,of a contract and the amendment is advantageous to the City o oe provided under the amended contract are the same as the goods and services to be provided under th I,the amended contract is at least as favorable to the City as the unamended contract;c)The amended conl .. �� °nt, contract or approval of a Special Procurement.An amendment is not within the scope of the procuremi (......„.Z fi i- — � ie amendment in the procurement documents,it would likely have increased competition or affected awaII Contract amendment is within the scope of procurement: YES ■ NO C/ I Sourcing Method: 1 SMALL PROCUREMENT–Not exceeding$5,000 INVITATION TO BID or l R (� Lc_ ❑"YES",the total amount of contract and cumulative . REQUEST FOR PROPOSAL amendments s$6,000. E "YES",the total amount of cumulat. ❑If"NO",amount exceeding authority requires <–25%of original contract amount or$i ,s Council approval.Attach copy of Council whichever is less. Communication. 0 If"NO",amount exceeding authori .;il ❑ Exempt–Reason: Council approval.Attach copy of Coun PERSONAL SERVICES(Direct Appointment) Communication. ` ❑ "YES",cumulative amendments s$35,000 0 Exempt–Reason: ❑ If"NO requires council approval.(Attach CC) i INTERMEDIATE PROCUREMENT SOLE SOURCE • 1 p Goods&Services•>$5,000 and<$100,000 0 "YES",the total amount of cumuli rive amenarnenu Personal Services•>$5,000 and<$75,000 5 25%of original contract amount or$250,000 emergency,including necessity and circumstances ❑ "YES",the total amount of cumulative whichever is less. requiring the contract amendment amendments s 25%of original contract amount . 0 If"NO",amount exceeding authority requires 0 Obtain direction and written approval from City ❑If"NO",amount exceeding authority requires . Council approval.Attach copy of Council Administrator Council approval.Attach copy of Council Communication. 0 If applicable,attach copy of Council Communication Communication. 0 Exempt–Reason: 0 Exempt–Reason: ❑ Exempt–Reason: ' SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑"YES",the total amount of original contract and cumulative amendments are 0 Renewal of Intergovernmental Agreement:Terms modified in accordance with initial within the amount and terms initially approved by Council as a Special agreement OR cost will not be more than 25%greater than initial agreement.Renewal Procurement. approved by City Attorney and department head affected by renewal and approved/signed ❑ If"NO",amount exceeding authority requires Council approval. by City Administrator.'AMC 2.28.045(B) Attach copy of Council Communication. 0 If"NO",Council approval is required.Attach copy of Council Communication Project Number 2 0 2 2 .0 6 Account Number - Account Number - 'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed. Employee Signature: —7"-.11---" Department Head Signature: (Equal to or greater than$5,000) City Manager: (Contract and addenda greater than$35,000) Funds appropriated for current fiscal year: (YES)/NO Finance Director(Equal to or greater than$5,000) Date Comments: Form#10—Contract Amendment Approval Request Form, Request for a Change Order,Page 1 of 1,4/23/2020 • !Fel . Purchase Order rift Fiscal Year 2023 Page: 1 of: 1 It 1 lviisii J= i-izt .11 ! @TWIN I B City of Ashland 1��4 mit ,3l 1 II� Isl 34440.117kMiia LATTN:Accounts Payable L 20 E. Main Purchase 20230254 Ashland, OR 97520 - Order# =1- Phone: 541/552-2010 O Email: payable@ashland.or.us • H V C/O Public Works Department E CRETE CO. LLC 1 51 Winburn Way N PO BOX 160 • p •Ashland, OR 97520 O EAGLE POINT, OR 97524 Phone: 541/488-5347 R T Fax: 541/488-6006 1 : ela� e,S _dame` n r -[ t is e [1-31 ;,- I 1 1 y a❑ . — _ :=I.(."J. _ _--- -- __ Scott Fleury pa .:0---.1 -..=-V::e- fld Fit s ==KT—.1-70 rZ1.11. :I.ffl,. —..___-2—F71 D1'11-1 =I`1= F-FT--f.— =:I.1=a men f`/Rsi" 1__' ` -n 03/02/2023 4419 m FOB ASHLAND OR/NET30 City Accounts Pa able _-- -6-17-7-,1--5, [_ .'.. 0i' -- -= ----- -1- _-`�- L ]rlFf=-' 1a-sly`•'— - MERE • Medallion Installation 1 Historic District Medallion Installation 1.0 $18,646.00 $18,646.00 Location: Railroad Park • Goods and Services Agreement(Less than $35,000) Completion date: June 30, 2023 - , Project Account: E-202206-999 , Project Account: E-202206-999 Project Accoun • -- I :. •99 . r ***************GL U MARY,*************** I - 010220-,604100- ' $6,215.34 08-12607=704200 $6,215.34 123000 704200---, $6,215.32 / .7f - ••••-"-, ., . ei ce . ; t_ ,,- . 4 7 . \ , 0 (1° tr + glip fr° t , ,fr -k •ig3 . _ _ __ _________ B Al 1. Date: Authoriz•d Signature I F�-��r-s-g: ---== =_ 18 6a.00 CITY OF �S H LAN D DEPARTMENT OF PUBLIC WORKS CONTRACT CHANGE ORDER NO. 1 PROJECT: Historic District Broze Medallions-Railroad Park j DATE: 06/20/23 LOCATION: Railroad Park-A Street PROJECT NO.: 2022-06 CONTRACTOR: Crete Co LLC You are requested to perform the following described work upon receipt of an approved copy of this document or as described by the Engineer: Item No. Description Quantity Unit Price Amount Item#1 Additional curb&gutter 8.67 $; 55.00 $ 476.00 Item#2 _Additional sidewalk 50 $; 16.00 $ 800.00 Item#3 _ $ - Item#4 $ - Item#5 $ - Total this Change Order $ 1,276.00 Previous Change Order $ - Original Contract Total $ 18,646.00 Revised Contract Total $ 19,922.00 • PERCENT CHANGE OF ORIGINAL CONTRACT 6.4% The time provided for completion of this contract is increased by no calendar days. This document shall become an amendment to the contract and all provisions of the contract will apply. Recommended By: 7 /3-2 3 Project Manager Date Approved By: '7. 13. 2 3 "ublic ! tor Date Accepted By: ,f` 7-7- Z c �•ntractor Date ENGINEERING Tel:541-488-5347 20 E.Main Street Fax:541-488-6006 Fr, Ashland,Oregon 97520 TTY:: 800-7800-735-2900 www.ashland.or.us G:\pub-wrks\eng\2022 Project Year\2022-06 Historic District Bronze Medallions\l_Administration\22-06 Project Accounting Worksheet ( jBo .� r ma - :lli�`1/QICL,; (54 )6 1-8 32 ° • ° ° cretecol8.outlook.com ° ° � 575. 9'1.0 of EPI 6/19/2023 Bill To IMichael Morrison { City of Ashland,Public Works 120 East Main Street. !Ashland,OR,97520 1 Project Railroad Park - I Description Amount Railroad Park additional concrete. 50 sq ft of additional broom finish sidewalk @$16 Per sq ft $800.00 8'8"LF of curb&gutter @$55 Per If $476.00 { 1 , I I I , 1 r r Total $1,276.00. 0-30 days 31-60 days 61-90 days >90 days Total $19,922.00 $0.00 $0.00 $0.00 $19,922.00