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HomeMy WebLinkAbout2023-067 PO 20230363- Fair Housing Council of Oregon Purchase Order . ,MS CITY RECORDER Fiscal Year 2023 Page: 1 of: 1 k fir!{ ) 7� I aJI jc atjJ et aE� ��li§ B F } baa IJci z EI � � I�I�I 31.61.71-611°il ��__—_ City of Ashland • -7% IE IATTN: Accounts.Payable 20 E. Main Purchase Ashland, OR 97520 Order# 20230363 T Phone: 541/552-2010 . 1 O Email: payable@ashland.or.us • V H C%O Planning Division EFAIR HOUSING COUNCIL OF OREGON • I• 51 Winburn Way 506 SW 6TH AVE STE 1111 p Ashland, OR 97520 O PORTLAND, OR 97204 • Phone:.541/488-5305 R T Fax: 541/552-2050 • ='--_-�_ - -'f'I }cs�}51€€1>I i .=_'t 1t =}z_=.----eEl-..�f_.--_.-,=te.t-i.F[ 1 5e.s s 1�I � __ -_ _ Linda Reid 1=1_=�e•a "is_'-"t — =-}=[a[Tjk I ilel=lc-3f=_!_'i_'- ca-"`--'moi ssl} —_ =- _li EaJ d,;ai�.-�.-s� ,rae sr ♦.:7 1ra`�''; ter,-.1 3 J if J -,sus 08/01/2023 • 583 '- FOB ASHLAND OR/NET30 •Ci Accounts Pa able_ I§_.' _ __. —_ __ �d..F f��`F€[=�3t __1' a€ liErL't L — - js 't7`E� _3t 1 = I S,.j�Yslvle (�t'� Fair Housing Education 1 Fair Housing Education and Outreach 1.0 $3,750.00 $3,750.00 Personal Services Agreement(Less than $35,000) • Completion date: July 1, 2023 Project Account: • ***************GL SUMMARY*************** . . 092716-604100 $3,750.0`0/ i • • V • • • • } • • • • • • By: / Date: I ' = = Authorized Signature • � =Yf 3 $3 750.00 ' - #3, CITY OF for a Purchase OrdeYSHLAD d ,JISITION f d - �`•; , fir sf 07/24/2023 / Requires date for delivery: N/A ,endor Name 1 Fair Housing Council Address,City,State,Zip 1221 SW Yamhill Street,Suite 305,Portland,Or 9720 Contact Name&Telephone Number Jamie Gatewood,503-223-8197 ext:121 Fax Number 1 SOURCING METHOD ❑ Exempt from Competitive Bidding 0 Emergency ❑ Reason for exemption: ❑ AMC 2.50 0 Invitation to Bid (Copies on file) 0 Form#13,Written findings and Authorization Date approved by Council: 0 Written quote or proposal attached ❑ Written quote or proposal attached X Small ProcurementI Less than$5,000 Cooperative Procurement Le Direct Award : ❑ Request for Proposal (Copies on file) 0 State of Oregon Date approved by Council: . { Contract# ❑ Verbal/Written quote(s)or proposal(s) 0 State of Washington Intermediate Procurement ❑ Sole Source Contract.# GOODS&SERVICES 0 Applicable Form(#5,6,7 or 8) 0 Other government agency contract $5,000 to$100,000 0 Written quote or proposal attached Agency ❑ (3)Written quotes and solicitation attached. ElForm#4, Personal Services$5K to$75K Contract# PERSONAL SERVICES 0 Special Procurement Intergovernmental Agreement $5,000 to$75,000 0 Form#9,Request for Approval ❑ Agency • ❑ Less than$35,000,by direct appointment ❑ Written quote or proposal attached Date original contract approved by Council: 10 (3)Written proposals/written solicitation Date approved by Council: (Date). ❑ Form#4, Personal Services$5K to$75K Valid until: Date Description of SERVICES Total Cost ;i Fair Housing Education and Outreach $3;750I16 ';..,:-.7.7:t,',.;-:::::-.:Item# Quantity Unit Description of MATERIALS Unit Price Total Cost ^ ❑ Per atEachedquote/proposal =- :,TOT •-COST€,-4 VOA U0 • $3,750 00 '; Project Number Account Number-04:144-61-=-0928_.00.604100 Account Number-11440-49-.28-99-604100 Account Number___- _ *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases.) By signing this equisifiQn form,I certify that the Cit 's public contracting requirements have been satisfdd. 1TDirecfor Date Support-Yes/No � � Q , Employee: G o A Department Head: (3:144„alvt.gDepartment ManagerlSupervisor: (Equal tooan$5,000) City Administrator: (Equal to or greater than$25,000) Funds appropriated for current fiscal year: YES/NO Finance Director-(Equal t Comments: j or greater than 4000) Date Form#3-Requisition . Exhibit A • Scope of Work, Ashland Oregon Fair Housing Training;Series June 29th-30th 2023 • Virtual Fair Housing Training Series June 29th$1,250 . • • 10:00am-12:00pm Fair Housing for Advocates:This trainingiis geared towards social services professionals, case managers,teachers and those supporting people living with disabilities in housing. We'll focus on how to advocate for members of protected classes and people who many have barriers (criminal backgrounds/poor credit history)to obtaining housing. • -Fair Housing Basics • i -Protections for People Living with Disabilities Including Assistance Animals -Protections for Families with Children -Advocating for People with Barriers to Housing (Criminal Backgrounds, Poor Credit History) -How To Report Illegal Housing Discrimination • • June 29th$1,250 2:OOpm-4:00pm Fair Housing for Community Members:Thi training will be geared towards housing consumers (rental housing)to learn about their fair housing rights and how to report • discrimination. -Fair Housing Basics -Protections for People Living with Disabilities Including Assistance Animals -Protections for Families with Children -Protections for People Using a Source of Income (Housing Choice Vouchers, Non-Profit Rental Payments) -Fair Housing Laws Related to Applying for Housing with A Criminal Background -How To Report Illegal Housing Discrimination June 30th$1,250 • • 10:OOam-12:OOpm Fair Housing for Landlords and Property Managers:This training educates housing providers about their responsibilities to stay compliant under the Fair Housing Act. We'll also provide helpful resources for landlords. • -Fair Housing Basics -Protections for People Living with Disabilities Including Assistance Animals -Protections for Families with Children -Protections for People Using a Source of Income (Housing Choice Vouchers, Non-Profit Rental Payments) -Disparate Impact Regarding Screening for Criminal History and Victims of Domestic Violence • -How Fair Housing Laws Are Enforced. • • Additional Items from FHCO • As part of the contract, FHCO regional staff Jamie Gatewood will create fliers for each . training course and disseminate them to local advocates in the region. Budget Narrative Activity Pricing June 29th 10:OOam-12:OOpm Fair Housing for $1,250 • Advocates June 29th 2:OOpm-4:OOpm Fair Housing for $1,250 • Community Members • June 30th 10:OOam-12:OOpm Fair Housing for $1,250 Landlords and Property Managers Total $3,750 • * Price does not include language communication accessibility. FHCO regional staff will provide • City of Ashland staff with contact'information for the ASL and Spanish interpreters they have used in the area and the City of Ashland would be responsible for setting up their services.An estimated cost for those services is below. • One two-hour Fair Housing Training: American Sign Language Interpretation (as interpreters are available and their pricing may vary*) Estimate $400 per session (includes two interpreters). • One two-hour Fair Housing Training: Spanish Interpretation (as interpreters are available and their pricing may vary*)The city of Ashland would have to procure the headsets for live interpretation) $400 per session (includes two interpreters). PERSONAL SERVICES AGREEMENT (LESS THAN.$35,000) CONSULTANT: Fair Housing Council of Oregon • Attn:Jamie Gatewood • CITY of • • ASHLAND ADDRESS: 1221 SW Yamhill Street, Suite 305 20 East Main Street Portland, , OR. 97205 • Ashland,Oregon 97520 • Telephone: 541/552-2043 TELEPHONE: 1503-223-8197 Fax: 541/552-2050 EMAIL: jgatewoodfhco.org • This Personal Services Agreement(hereinafter"Agreement")is entered into by and between the City of Ashland, an Oregon municipal corporation (hereinafter "City") and The Fair Housing Council of Oregon, a Not for Profit entity("hereinafter"Consultant"),for(Fair Housing Training). NOW THEREFORE,in consideration of the mutual covenants contained herein,the City and Consultant hereby agree as follows: • j . 1. Effective Date and Duration: This Agreement shall become effective on the date of execution on • behalf of the City,as set forth below(the"Effective Date"), and unless sooner terminated as specifically provided herein, shall terminate upon the City's affirmative acceptance of Consultant's Work as complete and Consultant's acceptance of the City's final payment therefore,but not later than July 1, 2023. • 2. Scope of Work: Consultant will provide(Fair Housing Training)as more fully set forth in the Consultant's Proposal dated June 2023,which is attached hereto as"Exhibit A"and incorporated herein • by this reference. Consultant's services are collectively referred to herein as the"Work." 3. Supporting Documents/Exhibits; Conflicting Provisions:; This Agreement and any exhibits or other supporting documents shall be construed to be mutually complementary"and supplementary wherever possible. In the event of a conflict which cannot be so resolved,the provisions of this Agreement itself shall control over any conflicting provisions in any of the exhibits or supporting documents. 4. All Costs Borne by Consultant: Consultant shall,at its own risk,perform the Work described above and,unless otherwise specified in this Agreement,furnish all labor,equipment,and materials required for the proper performance of such Work. • • 5. Qualified Work: Consultant has represented, and by entering into this Agreement now represents,that all personnel assigned to the Work to be performed under this Agreement are fully qualified to perform the service to which they will be assigned in a skilled and workerilike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered,licensed and bonded. • Page 1 of 6: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND THE FAIR HOUSING COUNCIL OF • OREGON • � i • 6. . Compensation: 'City shall pay Consultant the sum of$3,750.00(Three Thousand,seven hundred and fifty dollars and no/100's)as full compensation for Consultant's performance of all Work under this Agreement. In no event shall Consultant's total of all compensation and reimbursement under this. Agreement exceed the sum of$3,750.00(Three Thousand,seven hundred and fifty dollars and no/100's)without the express,written approval from the City official whose signature appears below,or such official's successor in office. Payments shall be made within thirty(30)days of the date of receipt by the City of Consultant's invoice. Should this Agreement be terminated prior to completion of all Work,payments will be made for any phase of the Work completed and accepted as of the date of termination. 7. Ownership of Work/Documents: All Work,work product,or other documents produced in furtherance of this Agreement belong to the City,and any copyright,patent,trademark proprietary or any other protected intellectual property right shall vest in and is hereby assigned to the City. 8. Statutory Requirements: The following laws of the State of Oregon are hereby incorporated by reference into this Agreement: ORS 279B.220,279B.230 and 279B.235. 9. Living Wage Requirements: If the amount of this Agreement is$24,050.68 or more, Consultant is required to comply with Chapter 3.12 of the Ashland Municipal Code by paying a living wage,as defined in that chapter,to all employees performing Work under this Agreement and to any • Subcontractor who performs 50%or more of the Work under this Agreement. Consultant is also • required to post the notice attached hereto as"Exhibit B"predominantly in areas where it will be seen by all employees. • 10. Indemnification: Consultant hereby agrees to defend,indemnify, save, and hold City, its officers, employees, and agents harmless from any and all losses,claims,actions; costs,expenses,judgments,or other damages resulting from injury to any person(including injury resulting in death),or damage (including loss or destruction)to property,of whatsoever nature arising out of or incident to the performance of this Agreement by Consultant(including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform Work or services attendant to this Agreement). However, Consultant shall not be held responsible for any losses,expenses, actions,costs,or other damages, caused solely by the gross negligence of City. 11. Termination: a. .Mutual Consent. This Agreement may be terminated at any time by the mutual consent of both parties. b. City's Convenience. This Agreement may be terminated by City at any time upon not less than thirty(30)days'prior written notice delivered by certified mail or in person. c. For Cause. City may terminate or modify this Agreement,in whole or in part,effective upon delivery of written notice to Consultant,or at such later date as may be established by City under any of the following conditions: i. If City funding from federal, state,county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; • ii. If federal or state regulations or guidelines are modified,changed,or interpreted in such a Page 2 of 6: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND TEE FAIR HOUSING COUNCIL OF OREGON • way that the services are no longer allowable or appropriate for purchase under this • -Agreement or are nO longer eligible for the funding proposed for payments authorized by this Agreement;or I 1 iii. If any license or certificate required by lav'or regulation to be held by Consultant to provide the services required by this Agreement is for any reason denied,revoked, suspended, or not renewed. • d. For Default or Breach. - •• i. Either City or Consultant may terminate this Agreement in the event of a breach of the Agreement by the other. Prior to such termination,'the party seeking termination shall give to the other party written notice of the breach and its intent to terminate. If the party committing the breach has not entirely cured the breach within fifteen(15) days of the date of the notice, or within such other period as the party giving the notice may authorize in writing, then the Agreement may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Consultant's performance of each and every obligation and duty under this Agreement. City,by written notice to Consultant of default or breach,may at any -time terminate the whole or any part of this Agreementif Consultant fails to provide the • Work called for by this Agreement within the time specified herein-or within any extension thereof. iii. The rights and remedies of City provided in this subsection(d)are not exclusive and are in • addition to any other rights and remedies provided by law or under this Agreement. 12. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City for any purpose. • 13. Assignment: Consultant shall not assign this Agreement or subcontract any portion of the Work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. I . • 14. Default. The Consultant shall be in default of this Agreement if Consultant: commits any material • breach.or default of any covenant;warranty,certification,or obligation under the Agreement;institutes an action for relief in bankruptcy or has instituted against it an action for insolvency;makes a general assignment for the benefit of creditors;or ceases doing business on a regular basis of the type identified in its obligations under the Agreement;or attempts to assign rights in,or delegate duties under,this • Agreement. • • 15. Insurance. Consultant shall,at its own expense,maintain the following insurance: a. Workers' Compensation. Consultant shall obtain and maintain Workers' Compensation insurance in compliance with ORS 656.017,which requires subject employers to provide Oregon Workers' Compensation coverage for its subject workers,unless such employers are exempt under ORS 656.126. If exempt under ORS 656.126,Consultant shall certify such exemption to the City. Page 3 of 6: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND THE FAIR HOUSING COUNCIL OF OREGON . • • b. Professional Liability insurance with a combined single limit,or the equivalent,of not less than $2,000;000:(tiro million dollars)per occurrence. This is to cover any damages caused by error, omission or negligent acts related to the Work to be provided under this Agreement. c. General Liability insurance with a combined single limit,or the equivalent,of not less than $2;040,000°(t 6]-1nillioriioliars)per occurrence for Bodily Injury,Death,and Property Damage. d. Automobile Liability insurance with a combined single limit,or the equivalent, of not less than $1,00.0,000,{one:mi�liori dollars)for each accident for Bodily Injury and Property Damage,including coverage for owned,hired or non-owned vehicles,as applicable. • e. Notice of cancellation or change. There shall be no cancellation,material change,reduction of limits or intent not to renew the insurance coverage(s)without thirty(30)days' prior written notice from the Consultant or its insurer(s)to the City. f. Additional Insured/Certificates of Insurance. Consultant shall name the City of Ashland,Oregon, and its elected officials,officers and employees as Additional Insureds on any insurance policies, excluding Professional Liability and Workers' Compensation,required herein, but only with respect to Consultant's services to be provided'under this Agreement.The consultant's insurance is primary and non-contributory.As evidence of the insurance coverages required by this Agreement, the Consultant shall furnish acceptable insurance certificates and endorsements prior to commencing the Work under this Agreement. • 16. Nondiscrimination: Consultant agrees that no person shall,on the grounds of race,color,religion, creed, sex,marital status, familial status or domestic partnership,national origin,age,mental or physical . disability, sexual orientation,gender identity or source of income,suffer discrimination in the performance of any Work.under this Agreement when employed by Consultant. Consultant agrees to comply with all applicable,requirements of federal and state civil rights and rehabilitation statutes,rules and regulations. Further,Consultant agrees not to discriminate against a disadvantaged business enterprise,minority-owned business,woman-owned business,a business that a service-disabled veteran owns or an emerging small business enterprise certified under ORS 200.055,in awarding subcontracts as required by ORS 279A.110. • 17. Consultant's Compliance With Tax Laws: 17.1 Consultant represents and warrants to the City that: 17.1.1 Consultant shall,throughout the term of this Agreement,including any extensions hereof, comply with: (i)All tax laws of the State of Oregon,including but not limited to ORS 305.620 and ORS Chapters 316,317,and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable • to Consultant;and • (iii) Any rules,regulations, charter provisions,or ordinances that implement or enforce any of the foregoing tax laws or provisions. 17.1.2 Consultant,for a period of no fewer than six(6)calendar years preceding the Effective Date of this Agreement,has faithfully complied with: • (i) All tax laws of the State of Oregon,including but not limited to ORS 305.620 and ORS • Chapters 316,317, and 318; Page 4 of 6:'PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND THE PAIR HOUSING COUNCIL OF OREGON • (ii) Anytax provisions imposed bya political subdivision of the State of Oregon applicable . to Consultant;and (iii) Any rules,regulations,charter provisions,or ordinances that implement or enforce any • • • of the foregoing tax laws or provisions. . . • • 18. Governing Law;Jurisdiction: This Agreement shall be governed and construed in accordance with the laws of the State of Oregon without regard to conflict of laws principles. Exclusive venue for litigation of any action arising under this Agreement shall be in the Circuit Court of the State of Oregon for Jackson County unless exclusive jurisdiction is in federal court, in which case exclusive venue shall be in the federal district court for the district of Oregon. Each party expressly waives any and all rights • to maintain an action under this Agreement in any other venue. - 19. Notice. Whenever notice is required or permitted to be given under this Agreement, such notice shall be given in writing to the other party by personal delivery,by sending via a reputable commercial overnight courier,by mailing using registered or certified United States mail,return receipt requested,postage • • prepaid,or by electronically confirmed at the address or facsimile number set forth below: If to the City: Community Development Attn:Linda Reid 20 E. Main Street Ashland,Oregon 97520 With a copy to: • City of Ashland-Legal Department 20 East Main Street Ashland,Oregon 97520 If to Consultant: Fair Housing Council of Oregon Attn:Jamie Gatewood 1221 SW Yamhill Street, Suite 305 Portland,OR 97205 20. Amendments. This Agreement may be amended only by written•instrument executed by both parties with the same formalities as this Agreement. 21. THIS AGREEMENT AND THE ATTACHED EXHIBITS CONSTITU LE THE ENTIRE UNDERSTANDING BETWEEN THE PARTIES. THERE A.RE'NO UNDERSTANDINGS, AGREEMENTS,OR REPRESENTATIONS,EITHER ORAL OR WRITTEN,NOT SPECIFIED HEREIN REGARDING THIS AGREEMENT. CONSULTANT,BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE,HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS AGREEMENT,UNDERSTANDS IT,AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. • Page 5 of 6: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND THE FAIR HOUSING COUNCIL OF • OREGON • • 22. Certification. Consultant shall execute the certification attached hereto as"Exhibit C"and incorporated herein by this reference. IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective names by their duly authorized representatives as of the dates set forth below. CITY OF ASHL (CONSULTANT):FAIR HOUSING COUNCIL OF OREGON Ost„,c4 By: al my / 1 Signature By: �_ -�'S� ' Signature • cse. k Printed Name ALLAN LAZO Printed Name Ng 01 cile.r Title EXECUTIVE DIRECTOR Title 6 ,3/x.3 Date June 20,2023 Date • Purchase Order No. (W-9 is to be submitted with this signed Agreement) • • • • Page 6 of 6: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND THE FAIR HOUSING COUNCIL OF OREGON • • • . • • • Scope of Work, Ashland Oregon Fair Housing Training Series June 29t"-30th 2023 Virtual Fair Housing.Training Series June 29th$1,250 • 10:OOam-12:OOpm Fair Housing for Advocates:This training is geared towards social services • professionals,case managers,teachers and those supportingFpeople living with disabilities in housing.We'll focus on how to advocate for members of protected classes and people who many have barriers(criminal backgrounds/poor credit history)to obtaining housing. -Fair Housing Basics -Protections for People Living with Disabilities Including Assistance! Animals • -Protections for Families with Children -Advocating for People with Barriers to Housing(Criminal Backgrounds, Poor Credit History) -How To Report Illegal Housing Discrimination June 29th$1,250 2:OOpm-4:OOpm Fair Housing for Community Members:This trollying will be geared towards housing consumers(rental housing)to learn about their fair housing rights and how to report . discrimination. -Fair Housing Basics -Protections for People Living with Disabilities Including Assistance Animals • -Protections for Families with Children . -Protections for People Using a Source of Income(Housing Choice Vouchers, Non-Profit Rental Payments) • -Fair Housing Laws Related to Applying for Housing with A Crimin l Background -How To Report Illegal Housing Discrimination June 3e$1,250 10:OOam-12:OOpm Fair Housing for Landlords and Property Managers:This training educates • housing providers about their responsibilities to stay compliant under the Fair Housing Act. We'll also provide helpful resources for landlords. •• • . i . • Fair yHousmgsBasics :. • Protections fdr People Living with•Disabilities,Including AssistancerAnimals.: . , ' Protections for Families with Children ,' -Protections,.for People Using a Source of Income(Housing Choice Vouchers,]Non=ProfitRental; ' Payments) Disparate`I°mpact,Regarding Screening for Crirmnai History and Victims of Domestic Violence ::: : • , s 1 How Fair:HousingLawsAre Enforced' Additional Items from'.FHCO_ F• ,O2 As part of,the`contr'act,FHCO-regional'staffJa"mieGatewood,will create;fliers for-each, training course and disserninate,;them�to local advocates in.theregion , . Budget'Narrative Activity Pricing = - June 29th 10 00am=12 00pm FairkHousing for- $1,250 Advocates- June 29th 2 00pm-4:OOpm'Fair;Housing-for-"• $1,250 Community Members ; " _ Jure.30th 10 00a'm 1200pm,Fair,,Hotisingtfor $1,250 Landlords':and Property'.Mana'gers • Total $3,250 ' • - * Price does,licit includelanguage communication'accessibility FHCO regional staff will'provide City.of Ashland staff withicontact information:for the ASL and Spanish-interpreters they:have used in the area and.the City of Ashland,:wouldbe responsible for setting.up their services An :,' estimated costifor•those services is below o One two-hour Fair,Housing Training American'Sign Language Interpretation(as • interpreters are available and:their pricing;may vary*) Estimate$400 persessiori' . ; (includes two interpreters): •' One'two-hourFaiirHousingTraining''Spanish Interpretatio`ri(as interpreters are available ,i ' and theirpricing may vary*)The city of Ashland woul'd`fiave to procure the headsets:for { ' live interpretation),$400';,per session(includes:two,.interpreters) : • • • EXHIBIT B, 1 • " CITY OF ASHLAND, ,O'REG.ON . • City. of AshIand . • • • . • • LIVING , . . . . - ALL employers described 'INAG E below must comply with City . of Ashland laws regulating . , a ment of a livin' wa•e. • , - • ‘:.'.• $17.02•peri hour, effective June:30, 2022. Ii The Living 'Wage.Is adjusted.annually every.. June 30 1by..the Consumer;Priceindex. Employees must.be paid a portion of business of their 401K and IRS eligible living wage: ' employer,if the employer has ! . cafeteria plans(including . ten or more employees,and i childcare)benefits to the . • - . has received financial 1 ' . amount of wages received by > For all hours worked under a assistance for the project or the employee. 0 business from the City of 1 1 . service contract between their Ashland in excess of ' ➢ Note: For temporary and • employer and the City of $24,050.68. part-time employees,the Ashland if the contract Living Wage does not apply exceeds$24,050.68 or more. ➢ If their employer is the City of to the first 1040 hours worked Ashland,including the Parks ! in any calendar year..For • ➢ For all hours worked in a and Recreation department. more details,please see month if the employee spends Ashland Municipal Code 50%or more of the ➢ In calculating the living wage, . Section 3.12.020. employee's time in that month employers may add the value • working on a project or of health cafe,retirement, • For. additional Information: -: , Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, • City Hall,20 East Main Street,Ashland, OR 97520,or visit the City's website at www.ashland.or.us. \Notice to Employers:This notice must be posted predominantly in areas where it can be• . seen by all employees. CITY OF . ASHLAND . • Page 1 of 1: EXHIBIT B ' •L • • EXHIBIT C • CERTIFICATIONS/PRESENTATIONS: Consultant, by and through its authorized • representative,under penalty of perjury,certifies that(a)the number shown on the attached W-9 form is its correct taxpayer ID(or is waiting for the number to be:issued to it and(b)Consultant is not subject to backup withholding because: (i)it is exempt from backup withholding,or(ii)it has not been notified by the Internal Revenue Service(IRS)that it is subject to backup . withholding as a result of a failure to report all interest or dividends, or(iii)the IRS has notified it that it is no longer subject to backup withholding. Consultant further represents and warrants to City that: (a)it has the power and authority to enter into this Agreement and perform the • Work, (b)the Agreement,when executed and delivered,shall be a valid and binding obligation of Consultant enforceable in accordance with its terms,(c)the work under the Agreement shall be performed in accordance with the highest professional standards,and(d)Consultant is qualified,professionally competent, and duly licensed(if applicable)to perform the Work. Consultant also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws,it is an independent contractor as defined in the Agreement,it is authorized to do business in the State of Oregon,and Consultant has checked four or more of the following criteria that apply to its business. (1)Consultant carries out the work or services at a location separate from a private residence or is in a specific portion of a private residence, set aside as the location of • • the business. (2) Commercial advertising or business cards or a trade association membership are purchased for the business. (3)Telephone listing is used for the business separate from the personal residence listing. (4)Labor or services are performed only pursuant to written contracts. (5)Labor or services are performed for two or more different persons within a period of one year. (6) Consultant assumes financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties,errors and omission(professional liability)insurance or liability insurance relating to the Work or services to be provided. • Consultant's signature • Date • • Page 1 of 1: EXHIBIT C Ac RIJ CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYYYY) �i' 7/25/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER.THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must!have ADDITIONAL INSURED provisions or be endorsed. • If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). I • PRODUCER CONTNAME: Teresa Clarke JD Fulwiler&Co.,Insurance • PHONE. Exti;503-977-5629 FAX ,No):603-977-5860 5727 S Macadam Ave • Portland OR 97239 ADDRESS: tclarke@jdfulwiler.com f INSURER(S)AFFORDING COVERAGE NAIC# INSURERA:Philadelphia Indemnity Ins Co • 18058 INSURED FAIRHOU-01 INSURER B:Sail Corporation 36196 Fair Housing Council of Oregon I I . 1221 SWYamhill Street, Suite#305 INSURER C: Portland OR 97205 INSURER D:. • _ INSURER E: • ' INSURER F: COVERAGES CERTIFICATE NUMBER:224256717 I 1 / REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED.BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ' INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSD wV0 POLICY NUMBER (MM/DDIYYYY) (MMIDDIYYYY) A X, COMMERCIAL GENERAL LIABILITY. PHPK2560649 7/22/2023 7/22/2024 E4CHOCCURRENCE. ,$1,000,000 . DAMAGE RENTED CLAIMS-MADE X OCCUR , PREM SESO(Ea occurrence) $100,000 • MED EXP(Any one person) $5,000 PERSONAL&ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE . $2,000,000 PRO X l POLICY JECT LOC • PRODUCTS-COMP/OP AGG $2,000,000 OTHER: • $ A AUTOMOBILE LIABILITY • PHPK2560649. 7/22/2023 7/22/2024 (Ea COMBaccideINEDnt)SINGLE LIMIT $1,000,000 ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED I ' AUTOS ONLY AUTOS BODILY INJURY(Per accident) $ x HIRED X NON-OWNED ' PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY (Per accident) • A X UMBRELLA LIAB X OCCUR PHUB866279 7/22/2023 .7/22/2024 EACH OCCURRENCE $1,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $ _ DED X RETENTION$.1n nnn $ B WORKERS COMPENSATION 916382 4/1/2023 4/1/2024 X ;MUTE EMPLOYERS'LIABILITY STATUTE ER YIN ANYPROPRIETOR/PARTNERIEXECUTIVE . NIA E.L.EACH ACCIDENT • $500,000 OFFICER/MEMBEREXCLUDED7 , (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $500,000 If yes,•describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $500,000 A CRIME COVERAGE PHPK2560649 7/22/2623 '7/22/2024 EMPLOYEE THEFT LIMIT 50,000 PROFESSIONAL E&O LIABILITY I E&O:EACH CLAIM LIMIT 1,000,000 OCCURRENCE FORM E&0:AGGREGATE LIMIT 2,000,000 DESCRIPTION OF OPERATIONS,/LOCATIONS 1 VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) City Of Ashland is added as additional insureds but only as respects operations of the named inisured in accordance with the policy terms,conditions& exclusions. • • I. . • CERTIFICATE HOLDER CANCELLATION • SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE • • • THE EXPIRATION I DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Ashland 20 E Main St • • AUTHORIZED REPRESENTATIVE Ashland OR 97520 ,4yedeik 0241 .1 • !©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) . The ACORD name and logo are registered i arks'of ACORD