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HomeMy WebLinkAbout2023-072 PO 20220181 Amnd #2- Adkins Consulting Engineering LLP . n Purchase Order iri RECORDER /al ; Fiscal Year 2022 Page: 1 of: 1 O � �1iiaa913� Jar_-. ugg14T,5- B City of Ashland ATTN: Accounts Payable L 20 E. Main I Purchase 20220181 L Ashland, OR 97520 - ! i Order# T Phone: 541/552-2010 O Email: payable@ashland.or.us dl)...--- #02—• V • H C/O Public Works Department E ADKINS CONSULTING ENGINEERING, LLP 1 51 Winburn Way N ' 1435 ESPLANADE AVE p Ashland, OR 97520 KLAMATH FALLS, OR 97601 Phone: 541/488-5347 O • R T Fx: 511/488-6006 O I _ Tarrdd�PN-ole s 1— veld' -'0 T s �w__ iiia t;Iiik. R - t �: Scott Fleury ut751 �52© tiiil-a $-e-o tl = a - a p1 -€ =a=_'rF a�c�asj_1�I.E�� � �E1 F 11/01/2021 4019 FOB ASHLAND OR/NET30 Ci Accounts Payable Design Ivy-Morton Waterline 1 MODIFIED: Design engineering of the Ivy-Morton waterline 1.0 $34,400.00 $34,400.00 project to include project management, surveying, bidding and construction support services as described in the attached scope • of work. Personal Services Agreement($35,000 or Less) Completion date: December 31, 2022 Project Account: E-201404-999 2 MODIFIED: Processed change order 03/28/2022 1.0 $1,500.00 $1,500.00 Additional easement preparation services$1,500.00 Processed change order 06/29/2023 'Amendment No. 2r 'Completion date extended to 06/30/2024 . `-Project Account: E=201404-999 1 , *************** GL SUMMARY*************** 084800-704200 $35,900.00 I I • ifs i ` ' 1 4 �/ r.2.. -----1----7,,, . T14 - By. Date: V Authorized Signature j g :E -.L.--:=_._...---.7 35 900.00 • FORM #10 o(, � CITY OF CONTRACT AMENDMENT APPROVAL R QUEST FORM ASHLAND Re uest for a Chan a Order Request 9 Name of Supplier 1 Contractor I Consultant: Adkins Consulting Engineering LLP '"FOtalxa ttOunt:of thlS'„' contract amendment - Purchase Order Number:20220181 , $ Date Extension Title I Description: Ivy-Morton Waterline Project-PO Date Extension Only CI Per attached contract amendment Contract Amendment I Original contract amount $34,400 100 %of original contract Total amount of previous contract amendments 1,500 43 %of original contract Amount of this contract amendment 0 0 %of original contract TOTAL AMOUNT OF CONTRACT $35,900 104.3 %of original contract In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sole Source notice or approval of Special Procurement.2)The amendment is necessary to comply with a change in law that affects performance of the contract.3)The amendment results from renegotiation of the terms and conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland;subjecf to all of the following conditions:a)goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract b)The City determines that,with all things considered,the amended contract is at least as favorable to the City as the unamended contract;c)The amended contract does not have a tots I term greater than allowed in the solicitation document, contract or approval of a Special Procurement.An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents,it would likely have increased competition or affected award of contract • Contract amendment is within the scope of procurement: YES ■ NO (If"NO",requires Council approval t Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT—Not exceeding$5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT,QRF or ❑"YES",the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments 5$6,000. 0 "YES",the total amount of cumulative amendments i 0"YES",the total amount of original contract and ❑If"NO",amount exceeding authority requires s 25%of original contract amount or$250,000 ! cumulative amendments s$100K for Goods&Services,s Council approval.Attach copy of Council whichever is less. I $75K for Personal Services,<$50K for Attorney Fees. Communication. 0 If"NO",amount exceeding authority requires 0 If"NO",amount exceeding authority requires Council ❑ Exempt—Reason: Council approval.Attach copy of Council approval.Attach copy of Council Communication. PERSONAL SERVICES(Direct Appointment) Communication. ' 0 Exempt—Reason: ❑ "YES",cumulative amendments s$35,000 0 Exempt—Reason: ❑ If"NO",requires council approval.(Attach CC) INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods&Services->$5,000 and<$100,000 0 "YES",the total amount of cumulative amendments 1 0-Written Findings:Document the nature of the Personal Services•>$5,000 and<$75,000 s 25%of original contract amount or$250,000 ! emergency,including necessity and circumstances ❑ "YES",the total amount of cumulative whichever is less. i requiring the contract amendment amendments 5 25%of original contract amount 0 If"NO",amount exceeding authority requires 1 0 Obtain direction and written approval from City ❑If"NO",amount exceeding authority requires Council approval.Attach copy of Council Administrator Council approval.Attach copy of Council Communication. ❑ If applicable,attach copy of Council Communication Communication. 0 Exempt—Reason: ' 0 Exempt—Reason: ❑ Exempt—Reason: 1 1 • - SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT - ❑"YES",the total amount of original contract and cumulative amendments are 0 Renewal of Intergovernmental Agreement:Terms modified in accordance with initial within the amount and terms initially approved by Council as a Special agreement OR cost will not be more than 25%greater than initial agreement.Renewal ' • Procurement. approved by City Attorney and department head affected by renewal and approved/signed ❑ If"NO",amount exceeding authority requires Council approval. by City Administrator.AMC 2.28.045(B) Attach copy of Council Communication. - 0 If"NO",Council approval is required.Attach copy of Council Communication I Project Number 2 0 1 4 -o 4 Account Number 0 8 1 8 0 0- 7 0 4 2 010 Account Number - ' 1 *Expenditure must be chargeto the appropriate account numbers for thefinancials to reflect the actual expenditures accurately. Attach extra pages if needed. Employee Signature: �-= -A—pDepartment Head Signature: =gin �r 21.223 (Eq to orgr_tha '.5,000) City Manager: _ (Contract and addenda greater than$35,000) Funds appropriated for current fiscal year: -YES / NO 1 Finance Director(Eq'ual to or greater than$5,000) Date Comments: Form#10—Contract Amendment Approval Request Form, Request for a Change Order,Page 11 of 1,4/23/2020 I AMENDMENT NO.!2 to PERSONAL SERVICES AGREEMENT between I THE CITY OF ASHLAND, an Oregon municipal corporation, ("City") and ADKINS CONSULTING ENGINEERING LLP, ("Contractor") , for Ivy-Morton Waterline Project. RECITALS A. The City and Contractor previously entered into a Personal Services Agreement effective October 22, 2021 (the "Agreement") to Contractor provide Design services for the Ivy-Morton Waterline project; and B. The City and Contractor wish to amend the Agreement to extend the term of the Agreement. AGREEMENT NOW THEREFORE, in consideration of the mutual benefits and obligations set forth herein,the parties agree as follows: 1. Amend the Completion Date as follows,with strikeout wording deleted and underscored wording added: COMPLETION DATE: December 31, 2022 June 30, 2024 2. This Amendment No. 2 is effective upon being signed by both parties. 3. Except as specifically modified by this Amendment No. 2,the terms and conditions of the Agreement remain in full force and effect. IN WITNESS WHEREOF the parties have caused this Amendment No. 2 to be signed in their respective names by their duly authorized representatives as of the dates set forth below: Page 1 of 2: Amendment No. 1 to Personal Services Agreement CITY OF ASHLAND,OREGON ADKINS!CONSULTING ENGINEERING LLP, (CONTRACTOR) By: By:Vi:A 1 >‘L Printed Name: SroTC' M —02-y Printed Name: Daniel Scales Title: Pu�tL. wor�rs n �s Title: Principal/Project Manager Dl.�. Date: Zl .2uz3 Date:6/16/2923 1 Page 2 of 2: Amendment No. 1 to Personal Services Agreement