HomeMy WebLinkAbout2023-091 PO 20220064 AMND #1 - GEI Consulting Inc . 0!°
Purchase Order
,MS Fiscal Year 2022 Page: 1 of: 1
B City of Ashland _
I ATTN: Accounts Payable20 E. MPurchase
L Ashla da�n OR 97520 Order# 20220064
T Phone: 541/552-2010
0 Email: payable@ashland.or.us -
V H C/O Public Works Department
E GEI CONSULTANTS INC I 51 Winburn Way
N 400 UNICORN PARK DRIVE p Ashland, OR 97520
WOBURN, MA 01801 Phone: 541/488-5347
R T Fax: 541/488-6006
_ Scott Fleu_
af=(t��-441:717.a 1a=e
07/27/2021 5109 FOB ASHLAND OR/NET30. Cit Accounts Pa able
�.L- Evllt -M=- .1[d+v-.c _.._-_. S _[v� _.tee
Dam Safety Improvements
1 MODIFIED: Dam safety improvement project for final engineering 1.0 $698,718.00 $698,718.00
Personal Services Agreement
Completion date: June 30, 2022 •
Processed changg order 08/09/2023
Amendment No.
Completion date extended to June 30, 2024
Project Account: E-201907-999 ,
2 Processed a chap order 07/21/2022. 1.0 $40,433.00 $40,433.00
Amendment No. .
Additional scop of work
Completion date extended to June.30, 2023
Project Account:. E-201907-999
***************GL SUMMARY***************
I 08150.0-704200 $739,151.00,
•
•
By: t,A
ate:Au h zigna ure _. 1== •739 151.00
•
FORM #10 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM ASH
4 , I
Request for a Change Order
Name of Supplier/Contractor I Consultant GEI CONSULTANTS,INC., Tot oun't'of this" " '
Q. ract,amendment:' "
Purchase Order Number:20220064 >,
$ date change"onl"y
Title/Description: Hosier Dam Safety Improvement Project PFMA construction workshop
0 Per attached contract amendment '
Contract Amendment
Original contract amount $ 01 °, e e 2e' al contract
Total amount of previous contract amendments 0 %of original contract
Amount of this contract amendment - %of original contract
TOTAL AMOUNT OF CONTRACT $739,151.00 %of original contract
In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sole Source notice or approval of Special
Procurement.2)The amendment is necessary to comply with a change in law that affects performance of the contract.3)The amendment results from renegotiation of the terms and
conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract b)The City determines that,with all things considered,the
amended contract is at least as favorable to the City as the unamended contract;c)The amended contract does not have a tota I term greater than allowed in the solicitation document,
contract or approval of a Special Procurement.An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the
amendment in the procurement documents,it would likely have increased competition or affected award of contract
Contract amendment is within the scope of procurement: YES • NO (If"NO",requires Council approval t Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT—Not exceeding$5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT,QRF or
❑"YES",the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments s$6,000. ❑� "YES",the total amount of cumulative amendments 0"YES",the total amount of original contract and
❑If"NO",amount exceeding authority requires s 25%of original contract amount or$250,000 cumulative amendments s$100K for Goods&Services,s
Council approval.Attach copy of Council whichever is less. $75K for Personal Services,<$50K for Attorney Fees.
Communication. 0 If"NO",amount exceeding authority requires 0 If"NO",amount exceeding authority requires Council
❑ Exempt—Reason: Council approval.Attach copy of Council approval.Attach copy of Council Communication.
PERSONAL SERVICES(Direct Appointment) Communication. 0 Exempt—Reason: __,
❑ "YES",cumulative amendments s$35,000 0 Exempt—Reason:
❑ If"NO",requires council approval.(Attach CC)
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods&Services->$5,000 and<$100,000 0 "YES",the total amount of cumulative amendments 0 Written Findings:Document the nature of the
Personal Services->$5,000 and<$75,000 s 25%of original contract amount or$250,000 emergency,including necessity and circumstances
❑ "YES",the total amount of cumulative whichever is less. requiring the contract amendment
amendments s 25%of original contract amount 0 If"NO",amount exceeding authority requires 0 Obtain direction and written approval from City
❑If"NO",amount exceeding authority requires Council approval.Attach copy of Council Administrator
Council approval.Attach copy of Council Communication. 0 If applicable,attach copy of Council Communication
Communication. 0 Exempt—Reason: 0 Exempt—Reason:
❑ Exempt—Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑"YES",the total amount of original contract and cumulative amendments are 0 Renewal of Intergovernmental Agreement:Terms modified in accordance with initial
within the amount and terms initially approved by Council as a Special agreement OR cost will not be more than 25%greater than initial agreement.Renewal
Procurement. approved by City Attorney and department head affected by renewal and approved/signed
❑ If"NO",amount exceeding authority requires Council approval. by City Administrator.AMC 2.28.045(B)
Attach copy of Council Communication. 0 If"NO",Council approval is required.Attach copy of Council Communication
Project Number 2 o 1 9 0 -7 —_ Account Number - Account Number 0 6 1 5 0 0. 7 0 4 2 0 0
*Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed.
Employee Signature: Department Head Signatu .1� _ t• ,_ . 2
74- ;1,1474a an$5,000)
City Manager:
Funds appropriated for current fiscal year:ell
NO (contracrand addenda reater than$35,000)
Fi nce Director qual to or ater than$5,000)
Comments: 4.
Form#10—Contract Amendment Approval Request Form, Request for a Change Order,Page 1 of 1,4/23/2020
AMENDMENT NO. 2
to
PERSONAL SERVICES AGREEMENT
between
THE CITY OF ASHLAND,
an Oregon municipal corporation,
("City")
and
GEI CONSULTANTS,INC.,.
("Contractor")
for
Dam Safety Improvements
RECITALS
A. The City and Contractor previously entered into a Personal Services Agreement
effective July 7, 2022 (the "Agreement") to Contractor provide Dam Safety
Improvements services; and
B. The City and Contractor wish to amend the Agreement to extend the term of the
Agreement.
AGREEMENT
NOW THEREFORE,in consideration of the mutual benefits and obligations set forth
herein,the parties agree as follows:
1. Amend the Completion Date as follows,with strikeout wording deleted and underscored
wording added:
COMPLETION DATE: June 30, 2023 June 30,2024
2. This Amendment No. 2 is effective upon being signed by both parties.
3. Except as specifically modified by this Amendment No. 2,the terms and conditions of the
Agreement remain in full force and effect.
IN WITNESS WHEREOF the parties have caused this Amendment No. 2 to be signed in their
respective names by their duly authorized representatives as of the dates set forth below:
Page 1 of 2: Amendment No.2 to Personal Services Agreement
•
CITY OF ASHLAND, OREGON GEI CONSULTANTS INC.
(CONTRACTOR)
By: �� By; . Vt ,,
Printed Name: - metre_y Printed Name: C0 i(-4..LC
Title: pu tit c- vtosLe o►ace-cL7L. Title: V1'
Date: S. z• 23 Date: ww4- .17 2.023 j+
- t
Page 2 of 2: Amendment No.2 to Personal Services Agreement
1