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Home My WebLink About2022-114 PO 20200354 AMND #1- Groundwater Solutions, Inc. Purchase Order ,MPIIfAS ( ` RECC:1_J-EP Fiscal Year- 2020 Page: 1 of: 1 grc.B City of Ashland - L. 1. - 1i= -a, I ATTN: Accounts PayableL 20 E. MPurchase L Ashla daln OR 97520 Order# 20200354 T Phone: 541/552-2010 • O Email: payable@ashland.or.us go —( E GROUNDWATER SOLUTIONS, INC. H C/O Public Works Department N 55 SW YAMHILL ST., STE 300 l 51 Winburn Way D PORTLAND, OR 97204 P Ashland, OR 97520 OR Email: INFO@GSIWATERSOLUTIONS.COM Phone: 8- 6-0647 Fax: 541/488-6006 i �El =�=1- al l_-_-__Tr- -, L,FEFE � la ai'. a i7:� , T�-se.r-- —s- �r=:� — --z=] ta a a: �€ - —•� _ ;_< ,�f�_ -t`i![1e�`l '-E'sI:l � �1=}it..ts- '€�d-F.-_I=,-��-__-_^ - ___ _� _ ., Paula Brown 7.>:,�:.�.�, ._.aia a glol§ilei=7 r.O_1.e€=a e-_a_ .— "„P-€_ e$ =i iaj of PtYI _ail-it .._ __- DM 1 -------7--7--- . - 03/18/2020 2107 FOB ASHLAND OR/NET30 City Accounts Pa able_ _ =a._, -4- _ __'- - -rte— ;r8`- s.F r-a 4 ms`s ,a- -� - -- .�- �-_...- -'..E'S,..0-u Ems'-iv8 �..,, �P�.�`6��-�=�.�=__ �•�5. - � � ra�:. ��_msst - -�� 1� -moi:z' M�_��5 '�_-: Water Rights Assistance / 1 RESTORED: Water Rights Assistance 1.0 $11,450.00 $11,450.00 Personal Services Agreement Completion date: 06/30/2021 Project Account: 2 ADDED,f-P ocesse hange orderr04/29/2024 1.0 $2,000.00 $2,000.00 Amendment-Mi.-1 Compensation increased $2,000.00 Completion date extended to December 31, 2022 Project Account: J ***************GL SUMMARY*************** I I 081500-604100 $13,450.00 c_ By: Date: f"--------------Z--- —/v-r :- = = _ 40, ut o ized ature ,13 450.00 B , FORM #10 F" CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM SHLAND Request for a Change Order Name of Supplier 1 Contractor 1 Consultant: Groundwater Soultions Inc. I.Total)altlOUnt4of Phis _. .contract amendment Purchase Order Number: 20200354 ,.$ 1,000'.00'f Title I Description: Water Rights Transfer , , x ❑� Per attached contract amendment ,mow -,_ _ -_ Contract Amendment Original contract amount $11,450.00 100 %of original contract Total amount of previous contract amendments 0 0 %of original contract Amount of this contract amendment 2,000.00 17.47 %of original contract TOTAL AMOUNT OF CONTRACT $13,450.00 117.47 %of original contract In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sole Source notice or approval of Special Procurement.2)The amendment is necessary to comply with a change in law that affects performance of the contract.3)The amendment results from renegotiation of the terms and conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract;b)The City determines that,with all things considered,the amended contract is at least as favorable to the City as the unamended contract;c)The amended contract does not have a tota I term greater than allowed in the solicitation document, contract or approval of a Special Procurement.An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents,it would likely have increased competition or affected award of contract Contract amendment is within the scope of procurement: YES • NO (If"NO",requires Council approval t Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT—Not exceeding$5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT,QRF or ❑"YES",the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments s$6,000. 0 "YES",the total amount of cumulative amendments 0"YES",the total amount of original contract and ❑If"NO",amount exceeding authority requires s 25%of original contract amount or$250,000 cumulative amendments<—$100K for Goods&Services,s Council approval.Attach copy of Council whichever is less. $75K for Personal Services,<$50K for Attorney Fees. Communication. 0 If"NO",amount exceeding authority requires 0 If"NO",amount exceeding authority requires Council ❑ Exempt—Reason: Council approval.Attach copy of Council approval.Attach copy of Council Communication. PERSONAL SERVICES(Direct Appointment) Communication. 0 Exempt—Reason: ❑l "YES",cumulative amendments s$35,000 0 Exempt—Reason: ❑ If"NO",requires council approval.(Attach CC) INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods&Services•>$5,000 and<$100,000 0 "YES",the total amount of cumulative amendments 0 Written Findings:Document the nature of the Personal Services•>$5,000 and<575,000 <25%of original contract amount or$250,000 emergency,including necessity and circumstances ❑ "YES",the total amount of cumulative whichever is less. requiring the contract amendment amendments s 25%of original contract amount 0 If"NO",amount exceeding authority requires 0 Obtain direction and written approval from City ❑If"NO",amount exceeding authority requires Council approval.Attach copy of Council Administrator Council approval.Attach copy of Council Communication. .❑ If applicable,attach copy of Council Communication Communication. 0 Exempt—Reason: 0 Exempt—Reason: ❑ Exempt—Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑"YES",the total amount of original contract and cumulative amendments are 0 Renewal of Intergovernmental Agreement:Terms modified in accordance with initial within the amount and terms initially approved by Council as a Special agreement OR cost will not be more than 25%greater than initial agreement.Renewal Procurement. approved by City Attorney and department head affected by renewal and approved/signed ❑ If"NO",amount exceeding authority requires Council approval. by City Administrator.AMC 2.28.045(B) Attach copy of Council Communication. 0 If"NO",Council approval is required.Attach copy of Council Communication Project Number Account Number 0 8 1 5 0 0- 6 0 4 1 0 0 Account Number - `Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pagesa/ if needed. Employee Signature:O r �` partment Head Signature . "1� `f 2c/ t��Eq;a•or • ,y:_- an$5,000) City Manager: (Contract and addenda greater than$35,000) Funds appropriated for current fiscal year: YES / NO Finance Director(Equal to or greater than$5,000) Date Comments: Form#10—Contract Amendment Approval Request Form, Request for a Change Order,Page 1 of 1,4/23/2020 AMENDMENT NO. 1 to PERSONAL SERVICES AGREEMENT between THE CITY OF ASHLAND, an Oregon municipal corporation, ("City") and GROUNDWATER SOLUTIONS, INC., ("Contractor") for WATER RIGHTS ASSISTANCE RECITALS A. The City and Contractor previously entered into a Personal Services Agreement effective November 3, 2020 (the "Agreement") to Contractor to provide Water Rights Assistance; and B. The City and Contractor wish to amend the Agreement to extend the term of the Agreement. AGREEMENT NOW THEREFORE, in consideration of the mutual benefits and obligations set forth herein,the parties agree as follows: 1. Amend the Completion Date as follows,with strikeout wording deleted and underscored wording added: COMPLETION DATE: June 30, 2022 December 31,2022 2. Amend Section 2 of the Agreement as follows,with strikeout wording deleted and underscored wording added: 2.1 City shall pay Provider the sum of$13,450.00 (thirteen thousand four hundred and fifty dollars) $44450700 as provided herein as full compensation for the Work as specified in the SUPPORTING DOCUMENTS. 2.2 In no event shall Provider's total of all compensation and reimbursement under this Agreement exceed the sum of$13,450.00 (thirteen thousand four hundred and fifty dollars) $11,450.00 without the express, written approval from the City official whose signature appears below, or such official's successor in office. Provider expressly acknowledges that no other person has authority to order or authorize additional Work which would cause this maximum sum to be exceeded and that any Page 1 of 2: Amendment No. 1 to Personal Services Agreement authorization from the responsible official must be in writing. Provider further acknowledges that any Work delivered, or expenses incurred without authorization as provided herein is done at Provider's own risk and as a volunteer without expectation of compensation or reimbursement. 3. This Amendment No. 1 is effective upon being signed by both parties. 4. Except as specifically modified by this Amendment No. 1,the terms and conditions of the Agreement remain in full force and effect. IN WITNESS WHEREOF the parties have caused this Amendment No. 1 to be signed in their respective names by their duly authorized representatives as of the dates set forth below: CITY OF ASHLAND, OREGON GROUNDWATER SOLUTIONS,INC., (CONTRACTOR) By: teXiakt„ By: Mar Printed Name: Printed Name: Kimberly Grigsby Title: purbuL. Lie-S. _ Title: Principal Date: 4fr.c12 Date:April 20, 2022 Page 2 of 2: Amendment No. 1 to Personal Services Agreement • Tam Campos From: Adam Sussman <asussman@gsiws.com> Sent: Monday, March 14, 2022 2:39 PM To: Scott Fleury; Kim Grigsby Subject: RE: GSI Invoice for February 2022 -Water Rights Consulting Hi Scott: Yes,thanks for thinking of that before us! We are on fumes and$2,000 additional budget should get us there. I say so with the assumption/understanding that GSI's role is mostly focused on getting the transfer finalized and submitted and facilitating the process. We are not anticipating much involvement(if any) in getting the purchase and sale agreement finalized. Are you good to go with the transfer application as developed (point vs. reach)? Do we need to discuss more? Are we waiting for other things like the purchase agreement to catch up? Thanks, Adam Adam Sussman Principal Water Resources Consultant direct:541.257.9001 I mobile:541.602.5188 1600 SW Western Boulevard,Suite 240,Corvallis,OR 97333 GSI Water Solutions,Inc. I www.gsiws.com From:Scott Fleury [mailto:scott.fleury@ashland.or.us] Sent:Thursday, March 10, 2022 4:11 PM To: Kim Grigsby<kgrigsby@gsiws.com>;Adam Sussman<asussman@gsiws.com> Subject: FW: GSI Invoice for February 2022-Water Rights Consulting Adam, I know we are getting to the end of our existing funds on this'contract and wanted to reach out about the need to increase them a touch to assist a bit more on both the purchase and transfer process. We are pretty close to theend of both projects, but I know we will need some more money added to the purchase order to get us to the finish line. Do you think based on the work completed to date and about$2 thousand would suffice to cover"just in case"? Better to have it and not need it then to need it and not have it. Thanks, Scott A. Fleury, P.E. Public Works Director 1 City..of ,A5hland, Public Works 20 East Main Street, Ashland OR 97520 (541) 552-2412, TTY 800-735-2900 ,Fax: (541) 488-6006 This email transmission is official business of the City of Ashland, and it is subject to Oregon Public Records Law for disclosure and retention. If you have received this message in error, please contact me at (541) 552-2412. Thank you. From:Accounts Payable<payable@ashland.or.us> Sent:Thursday, March 10, 2022 1:09 PM To:Scott Fleury<scott.fleury@ashland.or.us> Subject: FW: GSI Invoice for February 2022-Water Rights Consulting For approval Heather Rodriguez Accounts Payable City of Ashland 20 E Main Street,Ashland, OR 97520 (0) 541-552-2010 I (F) 541-552-2089 Hours: M-Th 7AM—5:30PM This email transmission is official business of the City of Ashland, and is subject to Oregon public records law for disclosure and retention. If you have received this message in error, please contact me at 541-552-2010. Thank You. From:Scott Collier<scollier@gsiws.com> Sent:Thursday, March 10,2022 9:01 AM To:Accounts Payable<payable@ashland.or.us> Subject: GSI Invoice for February 2022-Water Rights Consulting [EXTERNAL SENDER] Hello, Attached please find the GSI invoice for services in February for the Water Rights Consulting project. Please let me know if you need any additional information in this regard. Thank you! Scott Collier Accounting Manager, direct:971-200-8522 I mobile:503-807-6012 VIC5-1 55 SW Yamhill Street,Suite 300, Portland,OR 97204 WaterSotutions,Inc. GSI Water Solutions,Inc. I www.gsiws.com pronouns:he,him 2