Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2022-116 PO 20190154 AMND #1- Osmose Utilities Services Inc
rfCITY RECORDcri_ Purchase Order wil 1, 1 ,Fiscal Year 2019 Page: 1 of: 1 — is a_p �. c i..,li nO of ju.I =_. B City of Ashland I ATTN:Accounts Payable Purchase 20 E. Main 20190154 Ashland, 01 97520 Order# T Phone: 541/552-2010 p -Email: payable@ashland.or.us Z D — V H C/O Electric Department EOSMOSE UTILITIES SERVICES INC 1 90 North Mountain Ave N PO BOX 8000560 p Ashland, OR 97520 O BUFFALO, NY 14267 T Paxn541 1541/488-552-2436357 R O --T._.._ vemeteA,.. €!@@ alci _=-l`_fz= E=F.=`_,•:€ice=l_7_os cialEf=i@.isle- flr=,=i_!= -_ -__ � ll (602) 569-5632 Mary McClary • W3at ODAV fE _ elzs'IE 3=_elalL____gFiFs.i-,a al!e'_te ___z.tI_7si .li_I':.=is[s---.::e`r- 'l=i-iE3= Ic10=5=3-1='-I LeI§— 08/15/2018 556 FOB ASHLAND OR City Accounts Payable -0110- tl .eat e. -L--G_F= — :_ — =31'1=_@_Q:t =_!- _�__4.:Ea26e;;6MlK- - Utility Wood Pole Inspections 1 Utility wood pole inspections and remedial treatment per RFP and 1.0 $15,000.00 $15,000.00 2018 Fee Schedule Contract for Utility Wood Pole Inspections& Remedial Treatment Completion date: December 31, 2022 Project Account: - 2 Processed change order 01/31/2019 1.0 $453.74 $453.74 Additional amount for wood pole inspections and remedial treatment Project Account: 3 ADDED: Processed change order 01/10/2022 1.0 $0.01 $0.01 FY 2020-Paid without PO ? Project Account: 4 ADDED: Processed change order 01/10/2022 1.0 $0.01 $0.01 FY 2021 -Paid without PO ? - Project Account: 5 ADDED: Processed change ord rr bT/T01202- 1.0 $17,000.00 $17,000.00 Estimate for FY 2022 -,$17,000.00 - J Ctifitract Amendment o-mp e-tion date-ezte ded to December 31, 2023 Project Account: ***************GL SUMMARY*************** - 111800 602400 $32,453.76 By: .H1L, Date: 1 -102 -20(9 Authorized Signature _ r $32,453.76 } FORM #3 CITY OF ' ASHLAND A request for a Purchase Order REQUISITION Date of request: 01/04/2022. Required date for delivery: • Vendor Name OSMOSE UTILITIES SERVICES, INC Address,City,State,Zip `_ 635 HIGHWAY 74,SO.PEACHTREE CITY,GA 30269 Contact Name&Telephone Number Jose Villalba 208.220.4893;FAX 678.364.0844 Email address OsmoseContracts@Osmose.com • _ SOURCING METHOD • ❑ Exempt from Competitive Bidding ❑ Invitation to Bid ❑ Emergency ❑ Reason for exemption: Date approved by Council: ❑ Form#13,Written findings and Authorization ❑ AMC 2.50 (Attach copy of council communication) 0 Written quote or proposal attached ❑ Written quote or proposal attached (If council approval required,attach copy of CC) ❑ Small Procurement ❑ Request for Proposal Cooperative Procurement Not exceeding$5;000 Date approved by Council: ❑ State of Oregon ❑ Direct Award (Attach copy of council communication) Contract# ❑ Verbal/Written bid(s)or proposals) ❑ Request for Qualifications(Public Works) ❑ State of Washington Date approved by Council: Contract# _(Attach copy of council communication) ❑ Other government agency contract Intermediate Procurement ❑ Sole Source Agency GOODS&SERVICES ❑ Applicable Form(#5,6,7 or 8) Contract# Greater than$5,000 and less than$100,000 0 Written quote or proposal attached Intergovernmental Agreement - ❑ (3)Written bids&solicitation attached ❑ Form#4,Personal Services$5K to$75K Agency PERSONAL SERVICES Date approved by Council:: ❑ Annual cost to City does not exceed$25,000. • Greater than$5,000 and less than$75,000 Valid until: (Date) Agreement approved by Legal and approved/signed by ❑ Less than$35,000,by direct appointment ❑ Special Procurement City Administrator.AMC 2.50.070(4) ' ❑ (3)Written proposals&solicitation attached ❑ Form#9,Request for Approval ❑ Annual cost to City exceeds$25,000,Council ❑ Form#4,Personal Services$5K to$75K ❑ Written quote or proposal attached approval required.(Attach copy of council communication) Date approved by Council: Valid until:_ (Date) Description of SERVICES Total Cost • Utility wood pole inspections and remedial treatment per contract and addendum,including Osmose ":" ; : Exhibit F and Pricing proposal for 2021-2022,6,4%increase per attached documents. - ' Item# Quantity Unit Description of MATERIALS Unit Price Total Cost 15,453.74*6.4%=989.04=+15,453.74=$16,442.78 PO 20190 r 4 of 5-year agreement,addendum attached • III Per attached quotelproposal fY :`TOTAL'COST =17;000 00` Project Number Account Number 1 1 1 8 0 0.01 0 2 4 0 0 `` .;;,; -;! Account Number - Account Number - • *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT nirantnr fRtn Support-Yes/No By signing this requisition form,I certify that the City's public contracting requirements have been satisfied. I. /77"/ Employee: / Department Head: (Equal to or greater than$5,000) Department Manager/Supervisor: City Manager: • (Equal to or greater than$35,000) Funds appropriated for current fiscal year 40NO .1i'"---- /_-j--� Finance Director-(Equal to or greater than$5,000) De Comments: Form#3-Requisition F ADDENDUM TO CITY OF ASHLAND CONTRACT FOR OSMOSE UTILITIES SERVICES, INC. Addendum made this _5th day of_January , 2022, between the City of Ashland ("City") and Osmose Utilities Services, INC. Recitals: A. On January 1, 2018, City and Contractor entered into a "City of Ashland Contract for Goods and Services Less than $100,000" (further referred to in this addendum as "the agreement"). B. The parties desire to amend the agreement to "Osmose Price Schedule 1" effective 11/16/2021 to 12/31/2021 and "Exhibit F", which is attached. City and Contractor agree to amend the agreement in the following manner: 1. New price schedule and increase of 6.4% in the attached Osmose Price Schedule 1. 2. The scope of services is modified to add Osmose Exhibit F. 3. Extend contract from original completion date to December 31, 2023. 4. Except as modified above the terms of the agreement.shall remain in full force and effect. CONTRACTOR: CITY OF ASHLAND: BY ViC6. 141A-49_ BY Electric Director Its Vice President-Contracts Date 1/6/2022 DATE 1/5/2022 Purchase Order#20190154 Acct.No.: (For City purposes only) 1-CITY OF ASHLAND,ADDENDUM TO CONTRACT FOR GOODS AND SERVICES<$25,000 OSMOSe Resilient Grids. Strong Networks. Safe Energy. November 16, 2021 Mr.Thomas McBartlett III . Electric Utilities Director City Of Ashland 90 N Mountain Avenue Ashland, OR 97520 RE POLE INSPECTION AND TREATMENT PRICING PROPOSAL-2021 Dear Mr. McBartlett III: Osmose is submitting the attached proposal for your approval and acceptance. This price proposal is valid for 90 calendar days from the date of this proposal. This is the fourth year of a five-year pricing agreement. Per the terms of the RFP Response dated November 27, 2017,the attached price schedule reflects a 6.4%increase as agreed to by City of Ashland. Due to Osmose not providing services to City of Ashland in 2020,the 6.4%increase covers 2020 and 2021. We have attached the most current"Table 3.Consumer Price Index for All Urban Consumers (CPI-U): U.S. city average, special aggregate indexes (Services),"for your reference. We have included Exhibit F and Osmose's specification for this project, as they are an integral part of this proposal that outline the technical specifications we are proposing, as well as the inherent limitations of • various inspection and maintenance methods currently available to the utility industry. Osmose's Specification includes detailed steps for performing pole inspection, a list and description of treatments provided for the project and illustrations of treatment tags. Any contract or agreement that results from this proposal shall include Exhibit F and Osmose's Specification, whether or not they are specifically referenced in the contract and should be referenced in any Purchase Order issued for work specified under the contract. We look forward to working with you on this important project. If this proposal is acceptable,please sign and return the attached Acceptance of Proposal so we can schedule crews to begin this project. Osmoses Resilient Grids. Strong Networks. Safe Energy. • If you need further assistance or have any questions concerning this proposal, please do not hesitate to contact Jeffrey Penrod at(208) 220-4893. Sincerely, Vaci Jose Villalba . • Vice President-Contracts Attachment JV/mh C: File Osmose® Resilient Grids. Strong Networks. Safe Energy. Price Schedule 1 Effective 11/16/2021-12/31/2021 Line Item Price 1 VISUAL REPORT $ 6:24_, 2 SOUND &BORE 7/8" $ 14.39 3 SOUND & BORE 7/8'' REJECT $, _14.87911; 4 PARTIAL EXCAVATE INSPECTION $ 28.78 5_ PARTIAL EXCAVATE REJECT . .._ _ 2878; 6 BOR8 RODS - PER ROD $ 5.81 • 7, :._COBRAHEADS 1/2 X 3 -_PER.ROD: ,,,: _ 6.68 8 POLE MARKING &CATEGORIZING $ N/C 9 DATA COLLECTION:&DELIVERABLES , _$ `,; N/C 10 EXPENSES FOR TRAVEL &LODGING $ N/C OSrflOSe Resilient Grids. Strong Networks. Safe Energy. ACCEPTANCE OF PROPOSAL To accept the attached proposal as written and authorize the work to be performed, please fill out, sign and return this page via email to OsmoseContracts@Osmose.com. This price proposal is valid for 90 calendar • days from the date of the proposal. SIGNATURES We hereby accept the attached proposal as written and authorize Osmose Utilities Services, Inc.to perform the work. Osmose will perform the work in accordance with the terms and conditions under your Contract for Utility Wood Pole Inspections &Remedial Treatment dated January 1, 2018. • AUTHORIZED SIGNATURE PRINTED NAME Tom McBartlett , DATE 11-16-2021 COMPANY NAME Ci of Ashland ,.• OSMOSE CONTACT If you have any questions or would like to discuss this proposal in more detail, please contact: NAME Jeffrey Penrod TITLE Director Business Development" PHONE (208)220-4893 'JOB#, 1035653 • .. PROJECT DESCRIPTION POLE INSPECTION AND TREATMENT EXHIBIT F Detailed Specifications Pertaining to Pole Inspections The following specifications outline the procedure for preservative application, inspection, evaluation and treatment, restoration of work site, pole marking and data collection and deliverables for this project. 1.1 Quality Control 1.1.1 A quality control inspection shall be performed for each time period of not less than one (1) week's work but not to exceed two (2)week's previous work. The quality control will be conducted with the Contractor's supervisor and City's representative when available. The quality control inspection shall consist of the partial to complete re-inspection of those poles selected by the City's representative to compare the results shown on the pole report inspection sheets with those existing in the field. The.re-inspection shall include,but not be limited to,the re-excavation and re-treatment and re-wrapping of those poles that were inspected below groundline. Contractor's cost of said re-treatments shall be borne by the Contractor. At least three`(3) poles will be selected for each quality control. City shall be issued a copy of the quality control field report. 1.1.2 Discrepancies and Corrective Action: Errors will be brought to the attention of the Contractor. Corrective action, reasonably satisfactory to the City, must be taken by the Contractor to remedy the situation before the next quality control check. The corrective action may include, but not be limited to re-working each pole back to the previous quality control check point at no cost to the City. 1.2 Definitions for Inspection and Treatment • Pole inspection and treatment categories are defined as follows: 1.2.1 Reported Pole (Visual Inspection): A reported pole is a less than 10 years old about which the City desires information or any pole that is judged to be unserviceable prior to excavation or any pole which is determined by Contractor, in Contractor's reasonable opinion, to be inaccessible. Poles less than 10 years old may be subjected to further evaluation at the Contractor's discretion. 1.2.2 Sounding and Boring: Poles shall be sounded with a hammer from either groundline or above groundline as applicable,to as high as an inspector can reach in order to locate exterior decay or interior pockets of decay. 1.2.3 Inspector shall bore pole at least once to detect interior decay. A shell thickness indicator shall be used to detect the existence and extent of any interior decay. If it is present, pole shall be bored a sufficient number of times to determine location and extent of decay. Bored holes shall be plugged. 1.2.4 Partial Excavation: Poles that are partially excavated on one side of the pole: This inspection method will identify many, but not all inspected poles with decay below ground or other conditions causing a reduction in the required strength at groundline. Used in conjunction with visual inspection plus sound and bore, historical data shows that approximately 80-90 percent(80-90%)of reject and priority poles will be found . • RFP—Utility Wood Pole Inspections,Page 27 of 35 n 1.2.5 Rejected Poles: The City is responsible for determining when a pole shall be deemed rejected. A rejected pole is any pole designated by the City which, upon inspection, is found deteriorated below the•required minimum as indicated on a circumference table approved by the City. Poles may also be classified as visual or sound and bore rejects. Contractor will provide methodology and charts for determining rejects. The guidelines recommended shall be designed to identify those poles which are at or below 67% remaining capacity as per NESC/GO 95 Standards.In addition,the depths and size of various decay conditions along with mechanical damage and insect infestation shall be recorded. An input of percentage remaining capacity shall be part of the data deliverable requirements. Poles meeting these criteria shall be re-inspected to determine their eligibility for reinforcement. • Poles not meeting reinforcement requirements will be rejected and reported to Customer for replacement. Poles rejected for reinforcement that are suspected of being in a hazardous condition and/or needing immediate corrective action, shall be reported to the designated Customer representative within 24 hours. Poles requiring immediate corrective action will be reported in the database as priority poles. , 1.2.6 TREATMENT: Treatment options shall be assessed with the City representative. The.two following rod treatments have been accepted: . FLUROD Treatment: Application of FLURODS containing 92.6% Sodium Fluoride and 7.4% inert ingredients. FluRods are solid rods containing sodium fluorides, a highly effective, internationally recognized wood preservative. COBRAROD 'Treatment: Application of COBRAROD containing 90.6% Anhydrous Sidodium - Octoborate with 1.7% copper and 4.7% boric acid. CobraRods take the form of a solid cylindrical rod that is 7/16" in diameter and comes in 2" and 4" lengths. The rod is a deep green color and has a glass-like look and feel. 1.2.7 Priority Pole: A pole that is in need of immediate attention (restoration or replacement); has an average shell of one inch or less for distribution and twoinches or less for transmission, or less than one-third of its original circumference. The location of priority poles will be reported to the City's representative daily. 2.1 General Restrictions and Requirements Ail preservatives shall be handled and applied in accordance with the product label, and in a manner that will prevent damage to vegetation and property. Only preservatives registered by the Environmental Protection Agency and the appropriate State Department of Agriculture. for the intended use of remedial pole treatments will be considered for approval by the City. Any container in which a preservative is stored shall be stored in a securely locked container or tool box or bolted to vehicles on the right-of-way and kept locked when left unattended. Empty preservative containers shall be removed from the right-of-way and kept in a locked compartment until disposal. Disposal of preservatives and their containers shall be in accordance with the product label as well as the rules and regulations of all appropriate Federal and State agencies. 2.2 Pesticide Licensing and Reporting Requirements - RFP—Utility Wood Pole Inspections,Page 28 of 35 11 • • The Contractor shall be a certified commercial.pesticide applicator for the preservative application set forth under this Agreement, and each crew shall be supervised by a full time Supervisor•who is licensed and certified by the State. The Contractor shall be responsible for the accurate recording and submitting of all pesticide usage forms required by the various pesticide regulatory agencies and for meeting all applicable Federal and State rules and regulations. The Contractor is required to have in his possession copies of the preservative labels and MSDS for all pesticides being used. Upon request,the MSDS and labels will be shown to anyone desiring this information. Properly completed shipping papers will also be carried on each vehicle which is transporting pesticides. As per the State of Oregon, usage amounts are to be provided to the State of Oregon Department of Agriculture on a weekly basis. 2.3 Material Handling Incidental releases of preservative shall be immediately cleaned up in a manner consistent with label requirements, Federal and State regulations, and relevant environmental procedures. All spills shall be reported to the City immediately. Spill clean-up actions shall be documented and reported to the • City. 2.4 Proper Equipment The Contractor shall provide each crew with all required personal protective equipment (PPE) as specified by the label,such as goggles,sleeves, non-permeable gloves and aprons. In addition hard hats and a change of clothing will be provided.All field employees are required to provide and wear / work boots. The Contractor shall provide a truck that has covers and locks adequate to satisfy federal and state DOT regulations in which to store and transport the preservatives. 2.5 Pesticide Training Each pole inspector or foreman shall be required to pass a pesticide training program which ' addresses biology of wood destroying insects and fungi, the proper and safe handling, storage, disposal and transport of pesticides, product labels and material safety data sheets, emergency procedures for pesticide spills, etc. The Contractor's Pesticide Training Program is to be in addition to state requirements for applicator licensing and is to be submitted as part of their proposal. 2.5.1 Hazard Communication and Safety Program: The Contractor shall provide to its employees a hazard communication program which addresses the purpose of using pesticides, material safety data sheets and product labels, protective safety equipment and clothing and product information. A safety manual and program is to be provided and utilized by the Contractor and its employees. 3.1 Preparation When work is to be done in close proximity to a home, the property owner should be notified as to what is being accomplished. Light brush will be removed from around the pole to allow for proper excavation, inspection and/or treatment unless permission for removal is denied by property City Denial will be indicated in the remarks column on the pole report. If permission for excavation is denied, the pole will be sounded and bored and fumigant treated, providing the pole is serviceable. Reason for the lack of inspection will be noted in the remarks column of the pole report. RFP—Utility Wood Pole Inspections,Page 29 of 35 • • 3.2 Above-Ground Inspection A visual inspection of all poles shallbe made from groundline to the top'of the pole. The following visible defects will be noted: woodpecker holes, split tops, decayed tops, broken insulators, rotten/broken crossarms, slack/broken guy wires. If the pole is obviously not suited for continued service due to serious defects, it shall either 1.) Not be tested further and simply be reported and marked on the inspection form as a reported reject or 2.) The pole may be sound and bored to determine whether or not it is a priority pole and be reported on the inspection form as a sound and bore reject. 3.3 Partial Excavation All poles that pass the above ground visual inspection that are more than 10 years old shall be partially excavated on one (1) quadrant of the pole to a depth of 20 inches. (Exceptions include poles in pavement, poles with underground power risers and poles_in vegetable gardens. These poles will be Sound and Bore inspected.) 3.3.1 If no decay is suspected and the borings indicate no internal decay, proceed to Section 5.0, Treatment. 3.3.2 If heart rot or enclosed decay pockets or any decay is evident in a pole, it shall be rejected and checked for reinforcing. 3.4 Sounding ' Poles shall be sounded from as high as the inspector can reach to the exposed groundline area in -order to locate interior pockets of decay. Marks should be visible to indicate that the area was sounded. 3.5 Boring Inspector shall bore pole with no, larger than a 7/8" bit. All holes previously drilled from past inspections shall be used unless the pole has not'been tested before. The First Bore hole shall be located 18"below groundline and should be drilled at a 45 degree angle to a depth of the center line of the pole. Continue in a spiral pattern with the next hole at groundline and continue up the pole rotating at 90 degrees every 12-18". If the pole is set in pavement, start at groundline and drill up using the same pattern. A shell thickness indicator shall be used to detect the existence and extent of any interior decay. If no decay is suspected and the borings indicate no internal decay, proceed to Section 5.0, Treatment If heart rot or enclosed decay pockets or any decay is evident in a pole, it shall be rejected and checked for reinforcing. 4.1 Determining Minimum Circumference, - Measure minimum circumference at or below groundline wherever the least sound wood is present. Make adjustments in circumference to account for external decay pockets and internal decay in accordance with Pole Circumference Calculator or loading tables approved by City. Check effective circumference against loading tables supplied or approved by City (pole circumference calculator. unless otherwise specified). Poles below minimum circumference shall be rejected, and so marked in the field and reported. Any poles with decay shall be rejected and check for reinforcing.Any poles RFP—Utility Wood Pole Inspections,Page 30 of 35 J with less than 1.0"of shell shall be reported as a"Priority Pole" and called into City within 24 hrs. 4.2 Determining Reinforceable candidates When the initial inspection results in the rejection of a pole,the pole shall be marked for replacement or reinforcement. The following inspections shall be performed to determine if the pole is reinforceable. 4.2.1 The pole shall be sounded thoroughly concentrating on the zone fifteen inches (15")to 5 feet above groundline. . 4.2.2 A minimum of two 3/8-inch diameter borings shall be made at 5 feet above groundline, to determine the average shell thickness at this level. The first boring shall be made perpendicular to the line of lead. A second boring shall be made opposite (180 degrees) the first boring, whenever possible. Additional borings should be made, as necessary, to determine the average shell thickness. If the average shell thickness at 5 feet above the groUndline is four inches, the pole can be reinforced provided it meets the criteria in section 4.2.3. If the average is less than the required four inches, the pole should be checked at 6 feet to determine if the required shell thickness exists at 6 feet. If the average shell thickness at 6 feet above the groundline is four inches, the pole can be reinforced provided it meets the criteria in section 4.2.3. 4.2.3 A minimum of two 3/8-inch diameter borings shall be made at 15 inches above groundline, to determine the average shell thickness at this level. The first boring shall be made perpendicular to the line of lead. A second boring shall be made opposite(180 degrees)the first boring,whenever possible. Additional borings shall be made, as necessary. If the average shell thickness, at 15 inches, is two inches or greater, the pole is a candidate for reinforcement. Poles with less than two inches of average shell, at 15 inches above groundline, can be reinforced if they have an average shell thickness of two inches or greater at 26 inches and the requirements defined in Paragraph 4.2.2 are met. 4.2.4 If it was necessary to go to 26 inches or 6 feet to obtain the required shell thickness, a notation will be made in the pole record. 4.2.5 All inspection holes shall be plugged with 7/16"diameter treated wooden dowel. 5.1 Treatment-General All Partially excavated and non-excavated poles 10 years and older shall be treated in accordance with FLURODS or COBRARODS according to section 5.2. (Note: Reinforceable candidates will not be treated with FLURODS or COBRARODS until after the pole has been reinforced) 5.2 ROD Treatment FLU RODS: (92.6% Sodium Fluoride, 7.4% Inert Ingredients) or COBRARODS (90.6% Anhydrous Sidodium Octoborate with 1.7%copper and 4.7%boric acid)shall be applied when prescribed below: All poles which are 10 years and older with h/"x 3" FLURODS or COBRARODS in a 7/8" Drill hole 5.2.1 Application: Use existing holes from previous inspections or drill new 7/8" holes into poles not previously drilled. (NOTE: Do not drill new holes into poles previously drilled) RFP—Utility Wood Pole Inspections,Page 31 of 35 �^ Pole Circumference in inches Number of Holes 25"to 30" 3 holes spaced 120 degrees apart and 12" to 18" higher than the previously bored hole. Using 3 Rods 31" to 40" 3 holes spaced 120 degrees apart and 12"' to 18" higher than the previously bored hole. Using 6 Rods 41" to 49" , 3 holes spaced 120 degrees apart and .12" to 18" higher than the previously bored hole. Using 9 Rods 50"to 56" 4 holes spaced 90 degrees apart and 12"to 18"higher than the previously bored hole. Using 12 Rods 57"to 65" • 4 holes spaced 90 degrees apart and 12"to 18"higher than the previously bored hole. Using 16 Rods 5.2.2 Bore 7/8"slanting holes to a minimum of 16"depth. 5.2.3 Using impermeable gloves, insert required number of rods into each hole. 5.2.4 Plug holes using 15/16"diameter plastic or treated wooden plugs. 6.0 Restoration of Work Site 6.1 Backfilling • After excavation and/or treatment, all poles will be solidly back-filled. The first half of excavation will be back-filled and tamped completely around the pole by walking on the replaced excavation; the second half back-filled and tamped completely around the.pole. The excess earth should be banked up to a maximum of 3" above normal ground level to allow for settlement. In,grass areas the sod shall be carefully placed around the pole. Rocks or stones should not be laid against the pole except where they serve to key the pole or where no other fill is available. 6.2 Clean-up No debris, loose dirt, etc., is to be left in the pole area. Private property turf, including that between curb and sidewalk, bushes, and plants, and shrubbery are to be replaced with care. If any preservative is released on the ground, it shall be immediately cleaned up. All containers shall be disposed of according to approved environmental practices. • 7.0 Pole Marking 7.1 Tagging (Example Attached) All inspected poles shall be marked with a weather proof tag identifying the work performed, Contractor and date in a fashion similar to the designations shown in the following drawings. The tagging scheme used by the Contractor must be shown to the City representative and approved before it is used. RFP—Utility Wood Pole Inspections,Page 32 of 35 • 1� Tags shall be supplied by the Contractor and placed 5 to 6 feet above groundline on the roadside of the pole, below the utility pole identification marker. If inspecting or treating a pole that has previously been inspected or treated, attach the tag directly below the existing tag(s). INSPECTION &TREATMENT TAGS The following are illustrations of the various types of"tags" used and an explanation as to when they are used. It is important that the proper tag be used on every pole that is inspected. Tags that are similar and convey the same in context to the tags described below will be considered. K This tag is an example of a Contractors tag.. This oval tag is to be used whenever 00Q "Sound Only", "Sound &Bore", "Sound &Select Bore" along with "Partial Excavate Inspections" are performed. O This tag must contain the Contractor's.Name 17 Q and year work is performed p : � 0 4! 4 Wk This tag s used to denote the ,' t- , the use of FLU RODS or COBRARODS, along ` with the oval inspection tag to denote the 1 4' a . ski year of treatment •zn loth� x • RFP—Utility Wood Pole Inspections,Page 33 of 35 iF 4r REJECT TAGS a OR J Yellow White One yellow reject tag is used to denote One white tag is used to denote that the pole is a reinforceable reject. a pole that is a non-reinforceable reject. • Yellow Two yellow tags are used to denote a Danger or Priority pole that is reinforceable. 1 1111 • White Two white tags are used to denote a Danger or Priority Pole that is non-reinforceable 8.0 Data Collection &Deliverable 8.1 Data Requirements City desires to conduct a comprehensive pole inspection and maintenance program. The data to be collected will include pole attributes, pole condition and additional information, such as location, City's facilities or joint-user and third party attachments. The data will be delivered within a geospatial software environment for viewing, searching and reporting and with options for additional capabilities. Prior to data being catalogued, Contractor shall meet with appropriate City personnel to discuss compatible software. RFP—Utility Wood Pole Inspections,Page 34 of 35 - '17 City desires to improve the overall quality and completeness of facility data as a secondary objective of the pole-maintenance program. The required combination of a data viewing tool together with improved data quality will improve City's ability to manage pole life cycle costs. Enhanced accuracy of network data will also improve City's ability to respond to outages and trouble calls and to perform effective engineering analysis and other critical data-dependent functions. The importance of the data-collection effort demands that it be performed professionally by an experienced field-audit team using technology that ensures delivery of high-quality data. Contractor will be required to demonstrate its successful history completing field data projects on time and for the cost prescribed under contract. The Contractor will provide its field hardware and software,field services, project management, and data delivery required to ensure that City receives data that meets its requirements for accuracy and completeness. 8.2 Data Specifications - 1. City will provide an ESRI geodatabase that gives pole data and location. 2. Contractor will provide data in an on line environment with data download availability that is compatible with City's ARC GIS software. On-line data should at a minimum, be able to provide the following: a.Data and assets should be viewable on a map. b.Data should be available to print. c. Data should be able to have query and filtering capabilities. d.Pre-configured Reports shall include: I. Pole detail reports ii. Weekly and year-to-date summaries iii. Restorable rejects, non-restorable rejects iv. Poles needing maintenance, etc. 3. Report generation capability will include viewing and creating reports 4. Contractor data must migrate into City's ARC GIS system. 8.3 .Archiving Contractor will archive all pole condition and attribute data for 12 months after the year in which the work is performed. • • RFP—Utility Wood Pole Inspections,Page 35 of 35 aQ Osmose Utilities Services, Inc. • IN-SERVICE WOOD POLE INSPECTION (PARTIAL EXCAVATION- WESTERN SPECIES) AND CONDITION-BASED TREATMENT SPECIFICATIONS TABLE OF CONTENTS: 1.0 General 5.0 Treatment 1.1 Scope 5.1 General 1.2 Contract Defmitions 5.2 External Groundline Treatment 1.3 CONTRACTOR Requirements 5.3 Diffusible Rod Treatment 1.4 Personnel Qualifications 5.4 Internal Treatment 1.5 Workmanship and Damages 1.6 Quality Control 6.0 Restoration of Work Site 1.7 Defmitions for Inspection and , Treatment 6.1 Back-Filling 1.8 Copper Naphthenate and Cellon 6.2 Clean-Up Treated Poles 7.0 Pole Marking(Tagging) 2.0 General Precautions and • Requirements for Preservative 8.0 Data Collection and Deliverable Applications 8.1 Data Requirements 2.1 General Restrictions and 8.2 Data Specifications Requirements 8.3 Data Delivery 2.2 Pesticide Licensing and Reporting 8.4 Data Archiving Requirements 2.3 Material Handling 9.0 CONTRACTOR Information 2.4 Proper Equipment • 2.5 Pesticide Training • 9.1• CONTRACTOR's Policies 9.2 Work Schedule 3.0 Inspection 10.0 Invoicing 3.1 Preparation 3.2 Above-Ground Inspection TABLE 1 MINEVIUM GROUNDLINE 3.3 Partial Excavation / EFFECTIVE CIRCUMFERENCE 3.4 Full Excavation 3.5 Sounding TABLE 2 SUGGESTED APPLICATION 3.6 Boring RATES FOR BOR8 RODS BASED ON 3.7 Chipping MANUFACTURER'S LABEL 4.0 Evaluation DRAWING 1 STANDARD AND SHELL BORING - 4.1 Determining Remaining Groundline Strength or Minimum Groundline Circumference 4.2 Previously Restored Poles 4.3 Determining Reinforceable Candidates Osmose Utilities Services,Inc. 1 of 23 Exhibit A(Strength) • Revised 06.05.17 T.P. / r • 1 0 Osmose Utilities Services, Inc. IN-SERVICE WOOD POLE INSPECTION (PARTIAL EXCAVATION- WESTERN SPECIES) AND CONDITION-BASED TREATMENT SPECIFICATIONS 1.0 General: 1.1 Scope: This specification is intended as a basis for the inspection and supplemental treatment of wood poles. Poles less than 10 years old will only be visually inspected and reported if the visual inspection warrants no further action. All other poles are to be inspected both above and below the groundline area. • 1.2 Contract Definitions: 1. OWNER: City of Ashland 2. CONTRACTOR: Osmose Utilities Services,Inc. • 1.3 CONTRACTOR Requirements: CONTRACTOR shall furnish all supervision, labor, • tools, equipment, report forms, field adaptable handheld data collection devices, transportation,and material necessary for the inspection and treatment of OWNER's poles as identified. OWNER will furnish copies of this specification and necessary maps showing locations of poles which are the subjects for inspection and/or treatment. OWNER shall provide CON TRACTOR the legal right to access the work site. CONTRACTOR is required to have a minimum of 10 years in the in-service pole inspection and treatment business. CONTRACTOR must have documented programs/policies conforming to the Environmental Protection Agency ("EPA"), the Occupational Safety and Health Administration ("OSHA"), the Department of Transportation ("DOT"), along with all federal and state pesticide regulations. These policies must include a safety manual,pesticide training manual and test,standards for safe storage of preservatives on vehicles, operating policies for CONTRACTOR's personnel to handle preservatives and procedures for disposing of empty containers used for pole treatment in compliance with label requirements, and OSHA regulations involving Personal Protective Equipment("PPE"). CONTRACTOR shall maintain throughout the term of the applicable agreement, in full force and effect, in amounts reasonably satisfactory to OWNER and otherwise in compliance with applicable law, the following insurance coverages: Workers' Compensation,Commercial General Liability(including Public Liability,Personal Injury, Property Damage, and Contractual Liability) and.Automobile Liability. Prior to the commencement of the work, CONTRACTOR shall furnish OWNER with a certificate evidencing said coverages. 1.4 Personnel Qualifications: 1.4.1 Foremen Qualifications:Each Foreman shall have: • A minimum of eight weeks formal training in the art of inspecting and treating poles and/or Osmose Utilities Services,Inc. 2 of 23 Exhibit A(Strength) Revised 06.05.17 T.P. 11 Osmose Utilities Services, Inc. IN-SERVICE WOOD POLE INSPECTION (PARTIAL EXCAVATION- WESTERN SPECIES) AND CONDITION-BASED TREATMENT SPECIFICATIONS • A minimum of six months experience as a pole inspector • Passed a written or demonstration test to the satisfaction of CON 1'RACTOR • Passed a CONTRACTOR-approved pesticide training program, qualifying the Foreman having the expertise and training to handle wood preservatives • Met the applicable state requirementsfor a commercial applicator OWNER reserves the right to ask for evidence of previous experience and training in the form of letters of reference and test results. Personnel are subject to approval by OWNER. 1.4.2 Supervisor Qualifications: The Supervisor shall: • Have a valid state pesticide applicator's license in the appropriate category for treatment of wood poles • Hold the position of CONIRACTOR's Supervisor in the state in which the work is to be performed • Have sufficient field experience in the art of inspecting and treating poles 1.4.3 Manager Qualifications: The Manager shall: • Have a valid state pesticide applicator's license in the appropriate category for treatment of wood poles • Hold the position of CON I'RACTOR's Manager in the state in which the work is to be performed • Have sufficient field experience in the art of inspecting and treating poles - 1.5 Workmanship and Damages:All work shall be performed in a workmanlike manner and shall be in accordance with this-specification and all applicable federal and state regulations. OWNER considers work not in accordance with this specification, or work not in accordance with state and federal regulations, or unskilled or careless work, to be sufficient reason to order CONTRACTOR to stop work. Work will not be allowed to resume until deficiencies are corrected to the reasonable satisfaction of OWNER. Further, OWNER reserves the right to require CONTRACTOR to replace any worker before work is allowed to continue. If not satisfied, OWNER will consider this to be just cause for termination of the contract. Osmose Utilities Services,Inc. 3 of 23 Exhibit A(Strength) Revised 06.05.17 T.P. G, Osmose Utilities Services, Inc. IN-SERVICE WOOD POLE INSPECTION (PARTIAL EXCAVATION- WESTERN SPECIES)AND CONDITION-BASED TREATMENT SPECIFICATIONS Any damages, real or personal, off the right-of-way arising solely from the negligent performance of the work specified herein, or any damages on the right-of-way arising solely as a result of negligent operations, shall be settled promptly by CONTRACTOR. OWNER recognizes that linemen must inspect all poles to their satisfaction prior to climbing, whether or not such poles have been inspected by a third party contractor. An inspection and/or treatment tag on a pole is not a guarantee the pole is safe to climb. OWNER should inform linemen that the inspection tag only means the pole was inspected in the stated year in accordance withthe contract specifications. An.inspection tag is neither an expressed nor implied warranty that the pole meets the National Electric Safety Code("NESC"),the General Order No. 95 ("GO 95"),nor any other applicable standard. Linemen must also practice all other safety procedures when climbing poles and changing out or adding.equipment or lines or cutting lines, all of which may create an unbalanced load. An unbalanced load may cause sound poles to fail. 1.6 Quality Control: • 1.6.1 Quality Control Inspection: A Quality Control ("QC") inspection shall be performed for each Foreman's work at least once'every four weeks on work completed since the previous QC inspection. The QC inspection will be conducted with CONTRACTOR's Supervisor or Manager, and at OWNER's option,with OWNER's representative when available. The QC inspection shall consist of the partial to complete re-inspection of those poles selected by the CONTRACTOR's Supervisor or Manager, or by the OWNER's representative, to compare the results shown in the pole inspection records with those existing in the field. The re-inspection shall include, but not be limited to, the re-excavation,re-treatment, and re-wrapping of those poles that were inspected below groundline. CONTRACTOR's cost of said re-treatments shall be borne by CONTRACTOR. At least three poles will be selected for each QC inspection. OWNER shall be issued a copy of the QC results within a reasonable amount of time upon request to CONTRACTOR. • 1.6.2 Discrepancies and Corrective Action: Any serious errors will be brought to the attention of CON TRACTOR. Corrective action, reasonably satisfactory to OWNER,must be taken by CONTRACTOR to remedy the situation before the- next QC check. The corrective action may include, but not be limited to, re-working each pole back to the previous QC check point at no cost to OWNER. 1.7 Definitions for Inspection and Treatment: Pole inspection and treatment categories are • defined as follows: 1.7.1 Reported Pole(Visual Inspection):A reported pole is a pole less than 10 years old about which OWNER desires information, including poles the CONTRACTOR identifies as not present in the field, or any pole that is judged to be unserviceable prior to excavation(as specified in Section 3.2),or any pole which is determined by CONTRACTOR, in CONTRACTOR's reasonable opinion,-to be inaccessible. Poles less than 10 years old may be subjected to Osmose Utilities Services,Inc. 4 of 23 Exhibit A(Strength) Revised 06.05.17 T.P. 77 Osmose Utilities Services, Inc. IN-SERVICE WOOD POLE INSPECTION (PARTIAL EXCAVATION- WESTERN SPECIES) AND CONDITION-BASED TREATMENT SPECIFICATIONS further evaluation at CONTRACTOR's discretion. Copper naphthenate and Cellon treated poles shall be partial excavate inspected according to Section 3.3 regardless of age. - This inspection method provides no indication of groundline wood strength except for the possible notation of pole class. If used alone, this inspection provides little information to help OWNER; improve its pole plant. This inspection method-will miss most priority and reject poles. 1.7.2 Sounding and Boring: Poles shall be sounded with a hammer from either groundline or above groundline as applicable,to as high as an inspector can-reach in order to locate exterior decay or interior pockets of decay. Inspector shall bore pole at least once to detect interior decay (a shell thickness indicator shall be used to.detect the existence and extent of interior decay). If decay is present, the pole shall be bored a sufficient number of times to determine the location and extent of decay discernable with this method. Bored holes shall be plugged with tight-fitting treated wood dowels or plastic plugs. This inspection method can miss poles without sufficient strength to meet NESC, GO 95, or other mandated overload capacity requirements, and there is the possibility of missing those poles with insufficient strength to support the current loading. This is particularly true when the decayed area is below ground level or if the inspector's tools do not contact hidden, damaged areas. Used in conjunction with visual inspection,historical data shows approximately 50%to • 60%of reject and priority poles will be found.. 1.7.3 Partial Excavation:Poles that are partially excavated on one side of the pole as specified in Section 3.3 below. This inspection method can be expected to identify many but not all inspected poles with decay below ground or other conditions causing a reduction in the required strength at groundline. Used in conjunction with visual inspection plus a sound and bore,historical data shows that approximately 80%to 90%of reject and priority poles will be found. 1.7.4 Fully Excavated Pole: Any pole passing the above ground visual inspection - (other than poles defined in Section 1.7.1)which has been excavated around the entire circumference as specified in Section 3.4. This inspection procedure constitutes the most"thorough method known in the industry. Nevertheless obstructions such as-rock,adjacent buildings,sidewalks, keys,roots,risers, deep decay,underground cables, and other obstacles prevent "full"excavation and/or.treatment with respect to depth,circumference,or both. Typically, once the excavation is made to improve inspection accuracy, the procedure also includes treatments. Used in conjunction with visual inspection, historical data shows approximately 98% of reject and priority poles will be found. Osmose Utilities Services,Inc. 5 of 23 Exhibit A(Strength) Revised 06.05.17 T.P. Osmose Utilities Services, Inc. IN-SERVICE WOOD POLE INSPECTION (PARTIAL EXCAVATION- WESTERN SPECIES) AND CONDITION-BASED TREATMENT SPECIFICATIONS 1.7.4.1 Externally Treated Pole: A groundline treated pole is any fully excavated pole designated by OWNER which, upon inspection, is • found to be a candidate for external preservative treatment. - Treatment is specified in Section 5.2. 1.7.4.2 Fully Excavated Rejected Pole: A fully excavated rejected pole is any fully excavated pole that meets the criteria specified in Sections 3.2,3.3.3, and/or 4.2. 1.7.4.3 Externally Treated Reject Pole: An externally treated reject pole is a fully excavated rejected pole that,after inspection,meets criteria for pole restoration. A pole found to be restorable will be groundline treated provided enough sound wood remains. The inspector will make a notation in the data as to whether a pole can or cannot be restored. • 1.7.5. Rejected Pole: A rejected pole is any pole that meets the criteria specified in Sections 3.2 and/or 4.1. 1.7.6 Priority Pole: A priority pole is any pole that is in need of immediate attention (restoration or replacement); usually has.less than one-half of its original circumference and/or 13%or less remaining original strength(if OWNER opts to specify alternative criteria, it must be specified in writing to CONTRACTOR). The location of priority poles will be reported to.OWNER's representative as specified bey OWNER in,writing. 1.7.7 Percent Remaining Strength or Remaining Section Modulus: Percent remaining strength is the estimated percentage of bending strength remaining in • a pole compared to its original strength when reductions are made for decay or mechanical defects noted by the Foreman. OWNER acknowledges that the percent of remaining strength is an estimate based on the information outlined herein and generally are not accurate for poles that are not excavated. 1.7.8 Internal Treatment: CONTRACTOR's EPA-registered insecticide and preservative(as specified in Section 5.4)solution is applied internally as a liquid under 40 PSI minimum pressure,or as a foam at reduced pressure, through a set • of multiple borings to any insect cavities/voids and/or internal decay voids that constitute a size of 1/2" or larger. 1.7.9 Diffusible Rod Treatment: CONTRACTOR's EPA-registered diffusible rod treatment. CONTRACTOR shall apply the diffusible rod as specified in Section 5.3. 1.7.10 Through-Bored Poles: Poles with a series of small diameter holes drilled through the groundline area of the pole during the manufacturing process to enhance the original treatment Osmose Utilities Services,Inc. 6 of 23 Exhibit A(Strength) • Revised 06.05.17 T.P. .Dn Osmose Utilities Services, Inc. IN-SERVICE WOOD POLE INSPECTION (PARTIAL EXCAVATION- WESTERN SPECIES) AND CONDITION-BASED TREATMENT SPECIFICATIONS 1.8 Copper Naphthenate and Cellon Treated Poles:Due to inconsistencies with the original treatment process, poles manufactured with copper naphthenate or Cellon (pentachlorophenol in 1p gas) treatment can be prone to inconsistent decay patterns and there is a probability of decay being present at heights far above groundliine. Due to these • inconsistent decay patterns, an accurate assessment of copper naphthenate and Cellon treated poles cannot be performed using traditional inspection procedures of sound and bore and/or partial or full excavate at groundline. OWNER should assume that any inspection information provided by CONTRACTOR is incomplete and does not represent an accurate opinion on the serviceability of the pole. CONTRACTOR does not warrant or offer any type,of indemnification on any inspections performed on copper naphthenate or Cellon treated poles. Furthermore, it is recommended that OWNER inspect copper naphthenate and Cellon treated poles above the groundline to the tip or the maximum height allowed. • CONTRACTOR does not perform this service. 2.0 General Precautions and Requirements for Preservative Applications: 2.1 General Restrictions and Requirements: All preservatives shall be handled and applied in accordance with the product label,and in a manner to prevent damage to vegetation and property. Only preservatives registered by the EPA and the appropriate State Department of Agriculture for the intended use of remedial pole treatments will be considered for approval by OWNER. Preservatives not labeled for use as remedial pole treatments shall not be used.- No preservatives shall be applied by CONTRACTOR where a pole is readily identifiable as: (i) located on any school property (Day care(s) and Grades K-12); (ii) in a vegetable garden; (iii) in organic farm fields; (iv)within 10' of a stream or standing water body; or (v)within 50' of a private well. OWNER acknowledges that all vegetable gardens,organic farm fields and wells may not be identifiable by CONTRACTOR. Any container in which a preservative is stored shall be stored in a securely locked container, tool box, or bolted to vehicles on the right-of-way and kept locked when left unattended. Empty preservative containers shall be removed from the right-of-way and kept in a locked compartment until disposal. Disposal of preservatives and their containers shall be in accordance with the product label. as well as the rules and regulations of all appropriate federal and state agencies. '2.2 Pesticide Licensing and Reporting Requirements: CONTRACTOR shall be a certified commercial pesticide applicator for the preservative applications specified in this specification, and each crew shall be supervised by a full time Supervisor who is licensed and certified by the state where the work is to be performed. CONTRACTOR shall be responsible for the accurate recording and submittal of all pesticide usage forms required at the time of application by the various pesticide regulatory agencies and for meeting all applicable federal and state rules and regulations. Osmose Utilities Services,Inc. 7 of 23 Exhibit A(Strength) Revised 06.05.17 T.P. ' 7F Osmose Utilities Services, Inc. IN-SERVICE WOOD POLE INSPECTION (PARTIAL EXCAVATION- WESTERN SPECIES) AND CONDITION-BASED TREATMENT SPECIFICATIONS CONTRACTOR is required to have in its possession copies of the preservative labels and Safety Data Sheets("SDS")for all pesticides being used. Upon request,the SDS and labels will be shown to anyone desiring this information. Properly completed shipping papers will also be carried on each vehicle which is transporting pesticides. 2.3 Material Handling: Accidental releases of preservative shall be immediately cleaned-up in a manner consistent with label requirements and federal and state regulations. CONTRACTOR shall provide each crew with a recovery kit containing sufficient materials for cleaning-up and neutralizing accidental releases of both paste and liquid preservatives. The recovery kit shall consist of,but not be limited to,the following materials: absorption material (such as 'sawdust or oil dry), baking soda or laundry detergent, ammonia (undiluted), and trash bags for storage of waste. 2.4 Proper Equipment: CONTRACTOR shall provide each crew with all required PPE as specified by the label, such as goggles, sleeves, non-permeable gloves, and aprons. In addition, hard hats and a change of clothing will be provided. All field employees are. required to wear work boots and hard hats. CONTRACTOR shall provide a truck that has covers and locks adequate to satisfy applicable federal and state DOT regulations in which to store and transport the preservatives. 2.5 Pesticide Training: Each pole inspector and/or Foreman shall be required to pass a pesticide training program which addresses the biology of wood destroying insects and fungi,the proper and safe handling, storage, disposal, and transport of pesticides, product labels, SDS, and emergency procedures for accidental releases. CONTRACTOR's pesticide training program is to be in addition to state requirements for applicator licensing. 2.5.1 Hazard Communication and Safety Program: CONTRACTOR shall provide to its employees with a hazard communication program which addresses the purpose of using pesticides, SDS and product labels, protective safety equipment,and clothing and product information. A safety manual and program will be utilized by CONTRACTOR and its employees. 3.0 Inspection: 3.1 Preparation: When work is to be done in close proximity to a home, if possible, the property owner should be notified that a pole inspection is being performed by OWNER Light brush will be removed from around the pole to allow for proper excavation, inspection, and/or treatment unless permission for removal is denied by property owner (excessive brush removal may require an additional charge). Property owner's denial will be indicated hi the remarks column on the pole report. If permission for excavation is denied,the pole will be sounded and bored and treated with a diffusible rod,providing the pole is serviceable. CONTRACTOR will not inspect or perform work on poles inaccessible by Acts of God or by any causes beyond the control of CONTRACTOR. Reason for the lack of inspection will be noted in the remarks column of the pole report. Osmose Utilities Services,Inc. 8 of 23 Exhibit A(Strength) Revised 06.05.17 T.P. r , Osmose Utilities Services, Inc. IN-SERVICE WOOD POLE INSPECTION (PARTIAL EXCAVATION- WESTERN SPECIES) AND CONDITION-BASED TREATMENT SPECIFICATIONS - 3.2 Above-Ground Inspection: 3.2.1 Wood Poles:A visual inspection of all wood poles shall be made from groundline to.the top of the pole. The following defects visible from the ground with a naked eye,will be noted: woodpecker holes, split tops, decayed tops, broken insulators, rotten/broken crossarms,broken ground wires, and slack/broken guy wires. If the pole is obviously not suited for continued service due to readily identifiable serious defects, it shall either: (i)not be tested further and simply be reported and marked on the inspection form as a reported reject; or (ii) the pole may be sounded and bored to determine whether or not it is a priority pole and be reported on the inspection form as a sound and bore reject. Please note that Lodgepole Pines are susceptible to Buprestid Beetle infestation. If upon visual inspection these poles "exit holes" of Buprestid Beetles are identified,the pole will be rejected. 3.2.2 Concrete Poles: A visual inspection only, shall be made from groundline to the top of the pole of all concrete poles. The following defects visible from the ground with a naked eye will be noted: Cracks,rust,spalling, exposed metal such as spiral wire or rebar, broken or burned ground wires, broken insulators, rotten/broken crossarms,and slack/broken guy wires. 3.2.3 Composite or Fiberglass Poles: A visual inspection only, shall be made from • groundline to the top of the pole of all composite or fiberglass poles. The following defects visible from the ground with a naked eye will be noted: Cracks, broken or otherwise damaged areas, burned sections, deterioration of-the poles protective coating including separation of layers or fibers protruding through the protective - coating,broken insulators,rotten/broken crossarms, and slack/broken guy wires. 3.2.4 Metal Poles / Laced Towers: A visual inspection only, shall be made from groundline to the top of the pole/structure of allmetal poles and laced towers. The following defects visible from the ground with a naked eye will be noted: Cracks, rust that is either completely through or nearly completely through metal, loose or missing bolts, bent or missing members, cracks in concrete foundation, broken insulators, broken ground wires and slack/broken guy wires. 3.3 Partial Excavation: All poles that pass the above ground visual inspection (other than poles defined in Section 1.7:1) shall be partially excavated on one side of the pole to a depth of 18" with a minimum width of 8" (exceptionsinclude poles in pavement, poles with underground power risers,poles in vegetable gardens,poles in organic farm fields,or poles that are otherwise inaccessible; if accessible, these poles will be sound and bore inspected. Poles in vegetable gardens and poles in organic farm fields may be partial excavated at OWNERS option, however these poles shall not be treated with remedial treatments). The pole will be sounded and bored as specified in Sections 3.5 and 3.6 and the pole surface will be checked for signs of external decay. Osmose Utilities Services,Inc. 9 of 23 Exhibit A(Strength) Revised 06.05.17 T.P. " � 77 Osmose Utilities Services, Inc. IN-SERVICE WOOD POLE INSPECTION (PARTIAL EXCAVATION- WESTERN SPECIES) AND CONDITION-BASED TREATMENT SPECIFICATIONS 3.3.1 No Surface Decay:If no surface decay is suspected and the boringsindicate no internal decay,the pole shall be treated as specified in Section 5.0. 3.3.2 Surface Decay: If surface decay is suspected, the pole will be,fully excavated as specified in Section 3.4 and decay will be removed as specified in Section 3.7. Evaluation and treating will be performed as specified in Sections 4.0 and 5.0. 3.3.3 Extensive Decay:,If extensive decay is present and it is obvious that the pole is a reject as specified in Section 4.2 and does not require treatment as specified in Section 5.2,the pole does not require full excavation. 3.3.4 Internal Decay: For Western Species that are prone to internal decay (i.e. Douglas Fir, Larch, Cedar, Western Pine), the pole will be treated with a diffusible rod treatment as specified in Section 5.3. If the pole is a Southern Pine Species, it,will be fully excavated and evaluated as specified in Section 3.3.2 above. 3.3.5 Internal Void: If an internal void is present and the pole is not a Southern Pine Species, the pole will be treated with a diffusible rod treatment as specified in Section 5.3 and an internal treatment as specified in Section 5.4 and the partial excavation will be back-filled. If the pole is a Southern Pine Species,it will be fully excavated and evaluated as specified in Section 3.3.2 above. • 3.4 Full Excavation:All poles meeting the criteria specified in Sections 3.3.2,3.3.4,and 3.3.5 shall be excavated around the entire circumference to a depth of 18" below groundline (exceptions include poles in pavement, poles with underground power risers, and poles in vegetable gardens and poles in organic farm fields; these poles will be sound and bore inspected. Poles in vegetable gardens and poles in organic farm fields may be full excavated at OWNER's option, however these poles shall not be treated with remedial treatments). Poles which cannot be excavated to the proper depth around the entire circumference for legitimate reasons(such as large rocks,large roots,or other obstructions) will have the obstruction and the extent of excavation noted in either the remarks or notes section of the pole report. The excavation will be approximately 10" from the pole at ground level and 4" from the pole at the 18" depth: For excavation in lawns, sod grass areas, or flower gardens, care will be taken to keep the surrounding area as clean as possible. The sod around pole shall be carefully cut and neatly stacked. Poles installed on slopes shall be excavated to a minimum depth of 18" on the down slope side and 18" on the high side. Tarpaulins or ground cloths shall be used whenever possible to minimize the possibility of any property damage and to aide in the tracking of excavated holes (exceptions should be rare,and would include-situations where the slope is too steep or the ground surface too uneven to allow for effective use). 3.5 Sounding: Poles shall be sounded from as high as the inspector can reach to the exposed groundline area in order to locate interior pockets of decay. Hammer marks should be visible to indicate that the area was sounded. Osmose Utilities Services,Inc. 10 of 23 Exhibit A(Strength) Revised 06.05.17 T.P. ')R Osmose Utilities Services, Inc. t • IN-SERVICE WOOD POLE INSPECTION (PARTIAL EXCAVATION- WESTERN SPECIES) AND CONDITION-BASED TREATMENT SPECIFICATIONS 3.6 Boring: Inspector shall bore the pole with a 7/8" bit (3/8" bits are used for internal treatment, reject/restoration evaluation, and poles unable to be treated with a diffusible rod). Bore hole(s) shall be located at groundline and should be drilled at a 45°angle to a depth of the center line of the pole (refer to Section 5.3 for the placement of borings). A shell thickness indicator shall be used to detect the existence and estimated extent of any interior decay. If enclosed decay pockets are evident in a pole, a minimum of four, 3/8"borings will be taken to determine the size and extent of decay. Bored holes shall be plugged with tight-fitting treated wood dowels or plastic plugs: Shell Borings are made at an angle of approximately 60°. The hole is bored in a manner so the boring stays within the outer 2-3"of shell. Therefore the hole is intentionally bored off-center from the pole. Shell borings will be made at the discretion of the inspector based on field/pole conditions and pole species. Refer to DRAWING 1 for a visual example of shell boring.Non-excavated poles will receive 1 shell boring in addition to the 45°boring. Excavated poles not excavated around the entire circumference,shall receive 1'shell boring in the non-excavated area. - 3.7 Chipping: All poles that will be externally treated will have all loose and decayed wood removed from 18"below groundline to 6" above groundline. A quality chipping tool will be used for this procedure to obtain a smooth, clean removal of wood. External decay pockets will be shaved or chipped to remove decayed wood from the pole. Removed wood shall be removed from the hole and surrounding ground and disposed of properly. Care should be taken not to remove good wood as this will reduce the strength of the pole. The pole will be scraped using a check scraper or wire brush to remove dirt from treatment zone. 4.0 Evaluation: 4.1 Determining Remaining Groundline Strength or. Minimum Groundline Circumference: Measurements of the following decay and damage conditions shall be collected and input into a strength calculating program which will calculate the remaining strength of the pole: shell rot,exposed pockets,enclosed pockets,and mechanical damage. Decay measurements are entered with consideration for the orientation to the line of lead • and the program models the resulting cross section. Multiple types of damage are combined within the calculations and the center of gravity of the pole cross section is adjusted accordingly. The output is shown as estimated Percent Remaining Strength. The traditional Groundline. Effective Circumference will be reported as well. This is the circumference of a smaller, sound pole that approximates.the bending capacity equivalent to the decayed pole's remaining strength. The strength calculating program will only display percentages of remaining strength for excavated poles and poles that are sound andbore inspected. An estimated Groundline Effective Circumference is the,only reported value for poles which are not excavated or pound and bore inspected. , Osmose Utilities Services,Inc. 11 of 23 Exhibit A(Strength) Revised 06.05.17 T.P. ']G a Osmose Utilities Services, Inc. IN-SERVICE WOOD POLE INSPECTION (PARTIAL EXCAVATION- WESTERN SPECIES) AND CONDITION-BASED TREATMENT SPECIFICATIONS A"Reject Pole"is: ■ Any excavated or sound and bored pole with a remaining strength of less than 67%. ■ Poles that are not excavated or sound and bore inspected will be rejected based on the reject criteria in Table 1 or other criteria approved in writing by OWNER. Groundline Effective Circumferences for non-excavated poles are estimates of true pole condition based on the limitations of the inspection method. A"Priority Pole"is: ■ A pole with an effective circumference of less than 50% of its original circumference and/or 13% or less remaining original strength and shall be reported to OWNER's representative as specified by OWNER in writing (if OWNER opts to specify alternative criteria,it must be specified in writing to CONTRACTOR as specified in Section 1.7.6) 4.2 Previously Restored Poles: Poles previously restored with Osmo-C-Truss(es) or Osmo- C2-Truss(es) shall be evaluated just above the second lowest band and at the top of the truss as outlined in Section 4.3. • Poles that do not meet the minimum shell requirements will be classified as rejects. Poles that meet the minimum shell requirements will be classified as serviceable poles and internally treated above ground according to Section 5.4. • Loose,missing or severely corroded bands and seals will be noted. 4.3 Determining Reinforceable Candidates: When the initial inspection results in the rejection of a pole, the pole shall be marked for replacement or reinforcement. The following inspections shall be performed to determine if the pole is reinforceable. 4.3.1 Inspection Point 1: Groundline Pole Condition ■ Poles exhibiting shell rot at or below groundline shall have a minimum remaining sound wood circumference of 33% or greater than the original groundline circumference and/or 4%remaining strength. • Hollow poles and poles with internal decay shall maintain one-half inch (1/2") of average sound shell at or below groundline for single or double truss applications. Osmose Utilities Services,Inc. 12 of 23 Exhibit A(Strength) Revised 06.05.17 T.P. l a • r Osmose Utilities Services, Inc. IN-SERVICE WOOD POLE INSPECTION (PARTIAL EXCAVATION- WESTERN SPECIES) AND CONDITION-BASED TREATMENT SPECIFICATIONS' Note: All shell thickness requirements listed in Section s 4.3.2 and 4.3.3 are for poles up'to and including 65' in length. For poles 70' and longer, all shell requirements shall be increased by 1" (3" at the lower band position for a single truss, or 2" for a double truss,and 5" at the top of the truss): 4.3.2 Inspection Point 2: Lower Band Pole Condition . t . ■ A single truss application requires two inches (2") or greater of average sound shell at fifteen inches(15")from groundline. ■ A double truss application may have less than two inches (2") but requires greater than or equal to one inch(1")of average sound shell at fifteen inches (15") from groundline. Procedure to determine lower band average sound shell: A. Drill two (2) 3/8" diameter holes at fifteen inches (15")'above groundline perpendicular to the line of lead. Refer to Figure 3 for line of lead orientations forcommon line construction types. Boring 1 Line of Lead Line of Lead Boring 2 B. If the average sound shell from these 2 borings is two inches(2") or greater, proceed to Inspection Point 3 below. C. If the average sound shell is less than two inches(21, bore 2 additional holes in the line of lead. If the average of all 4 borings is two inches (2') or greater,proceed to Inspection Point 3. Line of Lead Line of Lead Boring 3 Boring 4 D. If the average,is still less than two inches (2") but greater than one inch , (1"), the pole can be reinforced with double trusses, which combined, provide the desired strength. Proceed to Inspection Point 3 below to determine double truss required height above groundline. )._ E. If the average sound shell is less than one inch(1"), the pole may be deemed non-restorable or consult with Osmose engineering for alternative restoration methods. • Osmose Utilities Services,Inc. 13 of 23 Exhibit A(Strength) Revised 06.05.17 T.P. - 4za v_ " Osmose Utilities Services, Inc. IN-SERVICE WOOD POLE INSPECTION (PARTIAL EXCAVATION-. WESTERN SPECIES) AND CONDITION-BASED TREATMENT SPECIFICATIONS 4.3.3 Inspection Point 3: Top of Truss Pole Condition ■ A standard truss requires an averagesound shell of four inches (4") or greater at the installed height of the standard truss required, typically five feet(5'). ■ A tall truss requires four inches (4") or greater of average sound shell anywhere from six to eight feet(6'-8')above groundline. Procedure to determine top of truss average sound shell: A. Drill two (2) 3/8" diameter holes at five feet (5') above groundline perpendicular to the line of lead. B. If the average sound shell from these two (2) borings is four inches (4") or • greater,reinforce the pole with the appropriate truss or trusses as shown in Figure 4 or 5. C. If the average sound shell is less than four inches (4'), Drill two (2) 3/8" diameter holes at six or eight feet(6' or 8')above groundline perpendicular to the line of lead in order to find four inches(4")or greater of average sound shell D. If the average sound shell from these two (2)borings is four inches (4") or greater, reinforce the pole with a truss with an installed height above groundline at least as tall as where 4" or greater of average sound shell is found. Note: In the instance where a pole would require double trussing due to average sound shell thickness at 15", but obstructions on the pole or a customer request would limit a restoration to only 1 truss, the pole can be checked for 2"of average sound shell at 26" and a single tall truss can be installed with lower banding installed at 26". 4.3.4 All inspection holes shall be plugged with tight-fitting treated wood dowels or plastic plugs. 5.0 Treatment: 5.1 General:All fully excavated poles(as specified in Section 3.4)which are serviceable shall be treated as specified in Section 5.2. All non excavated poles(except as defined in Section 1.7.1) and certain excavated poles shall be treated with a diffusible rod as specified in Section 5.3 (note reinforceable candidates cannot be treated with a diffusible rod until after the pole has been reinforced). If internal decay is indicated, an appropriate solution shall be selected and applied(as specified in Section 5.4). . Osmose Utilities Services,Inc. 14 of 23 Exhibit A(Strength) - Revised 06.05.17 T.P. Osmose Utilities Services, Inc. IN-SERVICE WOOD POLE INSPECTION (PARTIAL EXCAVATION- WESTERN SPECIES) AND CONDITION-BASED TREATMENT SPECIFICATIONS 5.2 External Groundline Treatment: All poles which are fully excavated or partially excavated are not to be externally treated. 5.3 Diffusible Rod Treatment: Serviceable poles (except as specified in Section 1.7.1 and Through-Bored Poles) will receive a diffusible rod treatment(s) based on the following criteria: • ■ Poles that were identified for full excavation according to Section 3.4 which cannot be 75% excavated due to obstructions (i.e. curbs,pole keys, large roots, fence's, etc.), and all poles where internal-decay is present or suspected and/or where voids of less than'A"are present. ■ Non-Southern Pine Species Poles that were partial excavate inspected according to Sections 3.3.4 and/or 3.3.5. • Poles that were sound and bore inspected according to Sections 3.3 and/or 3.4 where external decay is present or suspected and/or where internal decay is present or suspected and/or where voids of less than'A"are present. CONTRACTOR shall apply the diffusible treatment(s) to poles using the_ following treatment(s)/application method(s): BOR8RODS® (Contains 96.65%Anhydrous Disodium Octaborate) Application(Number of Holes) Application (Procedure) Drill the first hole at or below groundline and Two Hole Application drill the second hole 180° from and 6" higher than the first hole. Drill the first hole at or below groundline, drill Three Hole Application the second hole 120°from and 6"higher than the first hole, and drill the third hole 120°from and 6"higher than the second hole. Drill the first hole at or below groundline, drill the second hole 90°from and 6"higher than the Four Hole Application first hole, drill the third hole 90° from and 6" higher than the second hole,and drill the fourth hole 90°from and 6"higher than the third hole. CONTRACTOR's inspector shall bore 7/8" slanting holes to a minimum of 12" depth, using impermeable gloves to insert one tube into each hole. Holes shall be plugged using tight-fitting treated wooden dowels or plastic plugs. For non-excavated poles, the first hole(s) are generally bored at groundline. For excavated poles, the first hole(s) may be bored below groundline. • Osmose Utilities Services,Inc. 15 of 23 Exhibit A(Strength) _ Revised 06.05.17 T.P. Osmose Utilities Services, Inc. IN-SERVICE WOOD POLE INSPECTION (PARTIAL EXCAVATION- • WESTERN SPECIES) AND CONDITION-BASED TREATMENT • SPECIFICATIONS 5.4 Internal Treatment: 5.4.1 Internal Treatment: Internal treatment will,not be applied to the pole for this inspection. " 6.0 Restoration of Work Site: 6.1 Back-Filling:After excavation and/or treatment,all poles will be solidly back-filled. The first half of the excavation will be back-filled and tamped completely around the pole by walking on the replaced excavation; the second half will beback-filled and tamped completely around the pole. The excess earth should be banked up to a maximum of 3" above normal ground level to allow for settlement. In grass areas,the sod shall be carefully placed around the pole. Rocks or stones should not be laid against the pole except where they serve to key the pole or where no other fill is available. Extreme care should be taken not to tear the moisture barrier while back-filling. 6.2 Clean-Up: No debris,loose dirt, etc. is to be left in the pole area. Private property turf, including that between the curb and the sidewalk,bushes, plants, and shrubbery are to be replaced with care. If any preservative is released on the ground, it shall be immediately cleaned-up. All containers shall be disposed of in accordance with the product label. 7.0 Pole Marking (Tagging): The work performed shall be marked with a weather proof tag containing CONTRACTOR's name and the year of inspection in a fashion similar to the designations shown in the following drawings. The tagging scheme used by CONTRACTOR must be shown to OWNER's representative and approved before it is used. Tags shall be supplied by CONTRACTOR and placed 5' to 6' above groundline on the road side of the pole, below the utility pole identification marker. If inspecting or treating a pole that has previously been inspected or treated,the tag will be attached directly below the existing tag(s). The•following are illustrations of the various types of"tags" used and ari explanation as to when they are used. It is important that the proper tag be used on every pole that is inspected. leys riro ' �� This round tag represents an inspection via a full 18" `i excavation and treatment with an approved paste. The 4 ' tag shows CONTRACTOR's name and the actual year the work is performed. • Osmose Utilities Services,Inc. 16 of 23 Exhibit A(Strength) Revised 06.05.17 T.P. lA Osmose Utilities Services, Inc. IN-SERVICE WOOD POLE INSPECTION (PARTIAL EXCAVATION- ' WESTERN SPECIES) AND CONDITION-BASED TREATMENT SPECIFICATIONS ` } , -'tip This oval tag is to be used whenever a sound and bore 0 v..fsLC t (;;',':;,'z,-, "` �1; - t -' ' or partial excavate inspection takes place. The tag ii,fi' `f'� + ] _.., u` ` ,` shows CONTRACTOR's name and the actual-year the � ,' �+ `,{ �nt- ft '` s. work is performed. ttry� `;, .,i; This tag is used whenever internal treatment is injected into a pole. This tag will be used in conjunction with , one or more of the above tags depending on the type of M[ fl}r inspection performed. ,,—, 7 ' t _ Ho 7!! 1 ', lti M1• O; {•; This'tag is an example of a solid diffusible rod .• 0•y ',. '"'i treatment tag. This tag shall be used whenever '; BOR8RODS are applied to a pole. This tag will be �.A',_ ..,-3,.,,:-',:,,.!'j .ii used in conjunction with one of the above tags Performed. inspection ins eyg p deendinon the type of ti' , P P w v C One yellow reject tag is used to denote that the pole is a reinforceable reject. 0 . One white tag may be used to denote that the pole is a non-reinforceable reject. Osmose Utilities Services,Inc. 17 of 23 Exhibit A(Strength) Revised 06.05.17 T.P. _ Osmose Utilities Services, Inc. IN-SERVICE WOOD POLE INSPECTION (PARTIAL EXCAVATION- WESTERN SPECIES) AND CONDITION-BASED TREATMENT SPECIFICATIONS One silver tag may also be used to denote that the pole is a non-reinforceable reject. 0 Two yellow tags are used to denote a danger or priority pole that is reinforceable. O 0 Two white tags may be used to denote a priority pole that is non-reinforceable. Qr _. ar. Two silver tags may also be used to denote a priority pole that is non-reinforceable: ' ' 8.0 Data Collection and Deliverable: 8.1 Data Requirements: OWNER desires to conduct a comprehensive pole inspection and maintenance program. OWNER must advise CONTRACTOR in writing of the type of data OWNER wants collected by CONTRACTOR. The data will be delivered within a geospatial software environment for viewing, searching,and reporting. OWNER desires to improve the overall quality and completeness of pole inspection data as a secondary objective of the project._The combination of a data viewing tool together with improved data quality will help improve OWNER's ability to manage pole life cycle costs. The importance of the data-collection effort requires that it be performed 2 professionally by experienced field personnel using technology that ensures delivery of high-quality data. CONTRACTOR will provide appropriate hardware, software, and project management to ensure that OWNER receives data that meets its requirements for accuracy and completeness. At OWNER's request, CONTRACTOR can provide a demonstration of CONTRACTOR's data collection tools,processes,and a sample deliverable. Osmose Utilities Services,Inc. 18 of 23 Exhibit A(Strength) Revised 06.05.17 T.P. as Osmose Utilities Services, Inc. IN-SERVICE WOOD POLE INSPECTION (PARTIAL EXCAVATION- WESTERN SPECIES) AND CONDITION-BASED TREATMENT SPECIFICATIONS Data Specifications: 'A CONTRACTOR-supplied or OWNER-supplied landbase that is acceptable to CONTRACTOR will be deployed'by CONTRACTOR electronically to the field. A unique identifier will be created for each pole. Each pole will be placed on the digital landbase using GPS and/or relative positioning. 8.2 Data Delivery: Data collected will be delivered online in a geospatial enabled web-based application that includes both mapand attribute views of the data. The online application shall provide access to reports and data queries with support of user generated search functions. Poles�must be able 'to be searched and sorted into groups based on their , condition, their attributes, their attachments (when applicable), and highlighted in a map view. The online application shall provide a landbase backdrop that includes aerial imagery capable of being viewed at various zoom levels. CONTRACTOR's geospatial online application will be compatible with industry standard web browsers such as Windows Internet Explorer 7.0 or,8.0,or Firefox 2.0 or later. All incremental data deliveries will be updated on the geospatial online application. CONTRACTOR'shall host the data in the online application, but OWNER shall retain ownership of data (see Section 8.4 for information regarding data archiving). The geospatial online application shall provide the capability to view and download reports in Adobe PDF format. Reports shall consist of pole detail, weekly, and year-to-date summaries. CON IRACTOR's web-based application must support the ability to view all invoices, in Adobe PDF format,with the ability to relate each individual pole record with the corresponding invoice. Data export functionality shall include the ability to export to an ESRI Personal geodatabase, Microsoft Access, or a comma delimited (Excel Spreadsheet) file format. The geospatial online application shall support the printing of map views and, if applicable,viewing of digital images. CONTRACTOR shall demonstrate how its online application provides OWNER with a calculated Percent Remaining Strength for poles with decay(where applicable). 8.3 Data Archiving: CON IRACTOR will host the geospatial online application for the duration of the pole inspection project and for maximum of 90 days after the end of the calendar year in which the project was completed. Options for additional archiving shall be made available at an additional cost. OWNER shall retain ownership of all data. Use of the geospatial online application will be governed by CONTRACTOR's online hosting agreement. 9.0 CONTRACTOR Information: 9.1 CONTRACTOR's Policies: Documentation of CONTRACTOR's policies for conforming to EPA,OSHA,and DOT regulations can be provided upon request. Examples may include: Osmose Utilities Services,Inc. 19 of 23 Exhibit A(Strength) Revised 06.05.17 T.P. Osmose Utilities Services, Inc. ' IN-SERVICE WOOD POLE INSPECTION (PARTIAL EXCAVATION- WESTERN SPECIES) AND CONDITION-BASED TREATMENT SPECIFICATIONS ■ Summary of CONTRACTOR'S safety manual ■ Summary of CON 1'RACTOR's pesticide training manual and test ■ Summary of CONTRACTOR'S standards for safe storage of preservatives on vehicles ■ Labels and SDS for all preservatives to be used ■ Operating policies for CONTRACTOR's personnel to handle preservatives and disposing of empty containers used for pole treatment ■ Summary of OSHA regulations regarding PPE • 9.2 Work Schedule: CONTRACTOR can also supply,upon request, a schedule outlining the number of crews proposed to complete work along with start dates and completion dates. 10.0 Invoicing: CONTRACTOR shall prepare and furnish OWNER with a detailed invoice of the number of billable items (as defined in the Contract Documents) for the covered period and the amount due. OWNER shall pay CONTRACTOR the amount due upon receipt of the invoice. A service charge of the lesser of one and one-half percent (1A%) permonthor the highest amount legally permitted will be added to all accounts balances not paid within thirty(30)days. Osmose Utilities Services,Inc. 20 of 23 Exhibit A(Strength) Revised 06.05.17 T.P. i 1 Osmose Utilities Services, Inc. } IN-SERVICE WOOD POLE INSPECTION (PARTIAL EXCAVATION- WESTERN SPECIES) AND CONDITION-BASED TREATMENT SPECIFICATIONS TABLE 1 MINIMUM GROUNDLINE EFFECTIVE CIRCUMFERENCE (MEASURED AT POINT OF MAXIMUM DECAY) Original Circumference of Pole Minimum Effective Circumference (Inches) Allowed(Inches) 24 21 25 21.75 26 22.75 27 23.50 28 24.50 29 25.25 30 26.25 31 27 32 28 33 28.75 34 29.75, 35 30.50 36 31.50 37 32.25 • - 38 33.25 39 34 40 35 41 35.75 42 36.75 43 37.50 • 44 38.50 45 39.25 46 40 47 41 48 41.75 49 42.75 50 43.50 51 44.50 52 45.25 53 46.25 54 47 55 48 56 48.75 57 49.75 58 50.50 59 51.50 60 52.25 Osmose Utilities Services,Inc. 21 of 23 Exhibit A(Strength) Revised 06.05.17 T.P. U Osmose Utilities Services, Inc. D POLE INSPECTION (PARTIAL EXCAVATION-WESTERN SPECIES) AND . CONDITION-BASED TREATMENT SPECIFICATIONS _ TABLE 2 ICATION RATES FOR BOR8RODS BASED ON MANUFACTURER'S LABEL Remedial Treatments(6 oz.BAE/CF) Preservative Treatments (2 oz.BAE/CF) ' pproximate 1/2"x 4" 3/4"x 3" 1/2"x 4" 3/4"x 3" Volume Rods Number Rods Number-- Rods Number Rods Number (Cu.Ft.) (1.22 oz. of Holes (2.13 oz. of Holes (1.22 oz. of Holes (2.13 oz. of Holes BAE/Rod) BAE/Rod) BAE/Rod) , BAE/Rod) 0.70 4 2 2 2 ' 2 - 2 N/R N/R ' 0.88 5 3 3 3 2 2 N/R N/R 1.09 6 3 / 3 3 12 2 . N/R - N/R 1.32 7 3 ' 4 3 3 3 N/R N/R 1.57 8 3 5 3 3 3 2 2 1.84 9 3 •6 3 3 3 2 2 2.14 11 4 6 3 4 • 4 2 2 2.45 12 4 7 3 4 4 3 3' 2.79 14 • 4 8 3 5 ' 4 3 3 3.15 16 4 9 3 6 4 3 3 3.53 N/R .N/R 10 4 6 4 . 4 4 3.94 N/R N/R Ll 4 7 4 4 4 4.36 N/R N/R 13 4 8 4 4 4 4.81 ' N/R N/R 14 4 8 4 5 4 5.28 N/R N/R. 15 4 9 4 5 4 5.77 N/R N/R 17• 4 10 4 6 , 4. 6.28 N/R N/R 18 ' 4 11 4 6 4 . 22 of 23 40 Osmose Utilities Services, Inc. IN-SERVICE WOOD POLE INSPECTION (PARTIAL EXCAVATION- WESTERN SPECIES) AND CONDITION-BASED TREATMENT SPECIFICATIONS DRAWING I Standard Boring ' Standard & Shell Boring Inspection Inspection �o . - o C 2 Borings to the center of the pole 1 Boring to the center of the pole 1 Boring through the shell below GL Ucr 4t 44`• J V • Osmose Utilities Services,Inc. 23 of 23 Exhibit A(Strength) Revised 06.05.17 T.P. Al '(able 3. Consumer Price Index for All Urban Consumers (CPI-U): U.S. city average, special aggregate indexes, September 2021 [1982-84=100, unless otherwise noted] Unadjusted indexes Unadjusted percent `Seasonally adjusted percent Relative J change change impor- Sep. Aug. Jun. Jul. Aug. Special aggregate indexes tance Sep. Aug. Sep. 2020- 2021- 2021- 2021- 2021- 'Aug. 2020 2021 2021 Sep. Sep. Jul. Aug. Sep. 2021 2021 2021 2021 2021 2021 All items less food 86.103 258.871 272.680 273.165 5.5 0.2 0.4 0.3 0.3 All items less shelter 67.448 237.237 252.072 252.664 6.5 0.2 0.5 0.3 0.4 All items less food and shelter - 53.551 229,142 245.033 245.218 7.0 0.1 0.4 0.3 0.3 All items less food,shelter, and energy 46.257 236.874 247.913 247.878 4.6 0.0 0.3 0.1 0.1- All items less food,shelter, energy,and used cars and trucks 42.829 241.605 249.078 249.780 3.4 0.3 0.3 0.2 0.2 All items less medical care 91.450 247.719 261.479 262.275 5.9 0.3 0.5 0.3 0.5 All items less energy 92.706 268.338 278.691 279.366 4.1 0.2 0.4 0.1 0.3 Commodities 38.692 186.434 202.496 203.313 9.1 0.4 0.8 0.6 0.6 Commodities less food,energy,and used cars and trucks 17.296 145.512 150.858 152.127 4.5 0.8 0.5 0.7 0.4 Commodities less food 24.795 150.761 168.214 168.472 11.7 0.2 0.8 0.7 0.4 Commodities less food and beverages 23.788 147.175 164.825 165.071 12.2 0.1 0.8 0.7 0.4 Services 61.308 333.236 343.246 343.892 3.2 0.2 0.3 0.1 0.3 Services less rent of shelter' 29.102 349.887 361.047 361.090 3.2 0.0 , 0.1 0.0 0.1 Services less medical care services 54.254 315.510 325.805 326.567 3.5 0.2 0.3 0.1 0.3 Durables 11.673 107.474 120.666 120.107 11.8 -0.5 0.6 -0.2 0.4 Nondurables 27.019 226.258 242.338 244.222 7.9 0.8 0.8 0.5 0.4 Nondurables less food 13.122 190.477 211.357 212.840_ 11.7 0.7 0.8 0.8 0.1 Nondurables less food and beverages 12.115 186.252 208.085 209.623 12.5 0.7 0.8 0.8 0.1 Nondurables less food,beverages, and apparel 9.430 231.917 266.720 267.867 15.5 0.4 1.0 0.8 0.5 Nondurables less food and apparel 10.436 233.256 265.155 266.249 14.1 0.4 1.0 ' 0.8 0.5 Housing 41.640 273.116 282.391 283.744, 3:9 0.5 0.4 0.4 0.5 Education and communication2 6.551 ' 141.369 143.011 143.807 1.7 0.6 0.2 0.2 0.4 Education 2.919 272.241 275.373 277.551 2.0 0.8 0.2 0.0 0.4 Communication 3.632 75.181 76.061 76.341 1.p 0.4 0.2 0.3 0.4 Information and information processing23.523 71.046 71.831 72.107 1.5 0.4 ' 0.2 0.3 0.4 Information technology,hardware and services3 1.257 7.266 7.423 7.470 2.8 0.6 0.6 0.8 0.7 Recreation2 5.679 122.188 126.245 126.438 3.5 0.2 0.6 0.5 0.2 Video and audio2 1.512 108.103 111.756 111.917 3.5 0.1 0.5 0.4 0.3 Pets,pet products and services2 1.162 180.024 185.437 186.043 3.3 0.3 0.6 0.1 0:4 Photography2 0.070 75.991 77.624 77.749 2.3 0.2 0.7 -0.3 0.1 Food and beverages 14.904 268.465 278.201 280.452 4.5 0.8 0.7 0.4 0.9 Domestically produced farm food 6.392 259.544 268.392 271.322 4.5 1.1 0.6 0.2 1.1 Other services 11.406 369.910 377.579 379.144 2.5 0.4 0.4 0.3 0.3 Apparel less footwear 2.041 111.998 112.577 114.746 2.5 1.9 0.3 0.3 -1.6 Fuels and utilities 4.466 246.471 264.303 266.559 8.2 0.9 0.7 0.9 1.1 Household energy 3.385 201.763 218.980 221.196 9.6 1.0 0.8 1.1 1.3 Medical care 8.550 522.528 525.247 524.818 0.4 -0.1 0.3 0.2 0.0 Transportation 16.901 202.715 238.333 236.373 16.6 -0.8 0.6 -0.1 0.3 Private transportation 15.804 200.967 237.994 236.655 17.8 -0.6 0.7 0.3 0.7 New and used motor vehicles2 8.292 102.575 119.475 117.947 15.0 -1.3 0.6 -0.3 0.3 Utilities and public transportation 8.836 219.656 229.805 229.568 . 4.5 -0.1 0.2 -0.2 0.0 Household furnishings and operations 4.623 126.965 132.076 133.462 5.1 1.0 0.0 1.3 1.0 Other goods and services 3.090 463.656 479.048 479.525 3.4 0.1 0.7 0.4 0.1. Personal care 2.484 238.535 244.968 244.840 2.6 -0.1 0.8 0.5 -0.1 ' Indexes on a December 1982=100 base. _, 2 Indexes on a December 1997=100 base. 3 Indexes on a December 1988=100 base. c e, ' f Contract for Utility Wood Pole Inspections & Remedial Treatment • C I T 0 1' • CONTRACTOR: Osmose Utilities Services, Inc. AS H LAN D CONTACT: David R. Hagley, Sr. Vice President 20 East Main Street • - Peter M. Griffen, Director Business Development Ashland, Oregon 97520 Telephone: 541/488-6002 • ADDRESS: 635 Highway 74.South, Peachtree City, GA 30269 Fax: 541/488-5311 TELEPHONE: 770-632-6700 FAX: 678-364-0844 DATE AGREEMENT PREPARED:December 15,2017 EMAIL: pgriffen@osmose.com BEGINNING DATE: January.1, 2018. COMPLETION DATE: December 31, 2022 . COMPENSATION: Per Fee Schedule referenced as Exhibit E within the City's RFP. . GOODS AND SERVICES TO BE PROVIDED: Utility Wood Pole Inspections &Remedial Treatment, Per the City's RFP and Contractor's bid attached as Exhibit C. Contractor's recommended revisions included with their proposal are incorporated below. The City's intent is to-have:approximately 300 poles inspected annually. Term of contract: Five (5) Years/NTE $100,000.00 - ADDITIONAL TERMS: Contractor shall,throughout the term'of this contract,including any,-extensions hereof,comply with: • (a) All tax laws.of State,of Oregon,including but not limited to ORS:335.620 and ORS chapters 316,317,and 318; . (b) Any tax provisions imposed py a political.'subdivision of the Stale of Oregon applicable to Contractor; (c) Any rules,regulations,charter provisions,or ordinances that implement or enforce any of the foregoing tax laws or provisions. Contractor,for a period of no fewer than six(6)calendar years preceding the effective date of this contract,has faithfully complied with: (d) All tax laws of State of Oregon,including but not limited.to ORS 305.620 and ORS chapters 316,317,and 318; (e) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to.Contractor; (a) Any rules,regulations,charter provisions,or ordinances that implement or enforce any of the foregoing tax laws or provisions. Contractor's failure to comply with the tax laws of the State of Oregon arid all applicable tax laws of any political subdivision of the State of'Oregon shall constitute a material,preach of this contract. • In the event of conflicts or discrepancies among the contract documents,the City.of Ashland Contract for Goods and Services will be primary and take precedence,and any exhibits or ancillary contracts or agreements having redundant or contrary provisions will be subordinate to and Interpreted in a manner that will not conflict with the said primary City of Ashland Contract. NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the CITY••AND-CGNTRACTO R-AGREE as follows:• - - -- ' • - '- -- • . . .. = • - - - - .. 1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and expense, perform any work described above and, unless otherwise specified,furnish ail labor, equipment and materials required for the proper performance of such work. 2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by.the State of Oregon,are so registered, licensed and bonded. Contractor must also maintain a current City business license. • 3. Completion Date: Contractor shall provide all goods in accordance with the standards and specifications, no later • than the date indicated above and start performing the work under this contract by the beginning date indicated above and complete the work by the completion date indicated above. - • 4. Compensation: City shall pay Contractor for the specified goods and for any work performed, including costs and expenses,the sum specified above. Payments shall be made within 30 days of the date of the invoice.Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 5. Ownership of Documents:All documents prepared by Contractor pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 279B.220,2798.225, 2798.230,279B.235, ORS Chapter 244 and ORS 670.600 are made part of this contract. - 7. Living Wage Requirements: If contractor is providing services under this contract and the amount of thiscontract is$20,688.86 or more, Contractor is required to comply with chapter 3.12 of/the Ashland Municipal Code by paying a living wage, as defined in this chapter,to all employees performing work under this contract and to any subcontractor • Contract for Utility Wood Pole Inspections&Remedial Treatment, 12/15/2017 Page 1 of 6 y •'\ • who performs 50%or more of the work under this contract. Contractor is also required to post the noticeiattached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 8. Indemnification:Contractor agrees to defend, indemnify and save City, its officers, employees and,agents harmless from any and all losses, claims, actions, costs, expenses,judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction)to property, of whatsoever nature arising out of or incident to the negligent performance of this contract by Contractor(including but not limited to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this contract). Contractor shall not be held responsible for any,losses, expenses, claims, subrogations, actions, costs,judgments, or other damages,directly,solely, and'proximately caused by the negligence of City. In the event of joint and concurrent-negligence of Contractor and the Cityeach party shall be responsible for the percentage of negligence attributed to itl by agreement between the parties orin a court of competent jurisdiction. 9. Termination: a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties. b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered by certified mail or in person. c. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to.Contractor, or at such later date as may be established by City under.any of the following conditions: i. If City funding from federal, state,county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments,authorized by this contract; or iii. If any license or certificate required by law or regulation to be held by Contractor to provide the services required by this contract is for any reason denied, revoked,suspended, or not renewed. d. For Default or Breach. i. Either City or Contractor may terminate this contract in the event of a breach of the contract-by the other: Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the party giving notice. • ii. Time is of the essence for Contractor's performance of each and every obligation and duty under this contract. City by written notice to Contractor of default or breach, may at any time terminate the whole or any part of this contract if Contractor fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii, The rights and remedies of City provided in•this subsection (d)are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. a Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such - ermiinationormodification. .;iowever., uponreceiving•a-notice-oftermination--(regardless-whethersuch-notice-is. - - - given pursuant to subsections a,b, c or d of this section, Contractor shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Contractor shall deliver to City all contract documents, information,works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Contractor for work performed prior to the termination date if such work was performed in accordance with the Contract. 10. Independent Contractor Status:, Contractor is an independent Contractor and not an employee of the City. Contractor shall have the complete responsibility for the performance of this contract. 11. Non-discrimination Certification:The undersigned certifies that the undersigned Contractor has not discriminated against minority,women or emerging small businesses enterprises inobtaining any required subcontracts. Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. The Contractor understands and acknowledges that it may be disqualified from bidding on this contract, including but not limited to City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any requirement of ORS 279A.110 or the administrative rules implementing the Statute. 12. Asbestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor shall possess an asbestos abatement license. 13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of-all ' persons employed by them, and the approval by City,of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible Contract for Utility Wood Pole Inspections&Remedial Treatment, 12/15/2017 Page 2 of 6 + r • in the performance of the contract work set forth in this document. 1'5. Default. The Contractor shall be in default of this agreement if Contractor: commits any material breach or default of any covenant,warranty, certification, or obligation it owes under the Contract; if it loses its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the work or to qualify as a QRF if Contractor has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties under, the Contract. 16. Insurance. Contractor shall at its own expense provide the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers'compensation coverage for all their subject workers b. General Liability insurance with a combined single limit, or the equivalent, of not less than$2,000,000 for each occurrence for Bodily Injury and Property Damage. c. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than $2,000,000,for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non- owned vehicles, as applicable. d. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s)without 30 days'written notice from the Contractor or its insurer(s)to the City. e. Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies, excluding Workers' . Compensation, required herein but only with respect to Contractor's services to be provided under this Contract. The City of Ashland,'Oregon,and its elected officials, officers and employees'status as additionalinsured shall not Mx*to the alleged negligentacts or negligent failure to act by The City of Ashland;Oregon,and its,elected officials, officers or employees.As evidence of the insurance coverages required by this Contract,the Contractor shall furnish acceptable insurance certificates prior to commencing work under this contract.The contractor's insurance is primary and non-contributory.The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies,trust agreements, etc. shall be provided to the City. The Contractor shall be financially responsible for all 'pertinent deductibles, self-insured retentions and/or self-insurance. 17. Governing Law;Jurisdiction;Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or. proceeding•(collectively, "the claim") between the City(and/or any other or department of the State of Oregon)and the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum,then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Contractor, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United- States Constitution, or otherwise, from any claim or from the jurisdiction. 18• THiS CONTRACT AND ATTACHED EXHIBITS-CONSTITUTE-THE ENTIRE-AGREEMENT_BETWEEN THE PARTIES, NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN.. THERE ARE NO UNDERSTANDINGS,AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONTRACTOR, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT,AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 19. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Contractor understands and agrees that City's payment of amounts under this contract'attributable to work performed after the last day of thecurrent fiscal,year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Contractor,with no further liability to Contractor. 20. Prior Approval Required Provision.Approval by the City of Ashland Council or the Public Contracting Officer is required before any work may begin under this contract. 21. Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by • reference. . Contract for Utility Wood Pole Inspections&Remedial Treatment, 12/15/2017 Page 3 of 6 Contrac • • City of Ashland By �� ir:' _ By . Sig ure , City A istrator/Pu lic Contracting Officer • _ ►atpr', I 4eZ -re Ht" 40.,'S Print Name Print Name Title • Date W-9 One copy of a W-9 is to be submitted with the signed contract. Purchase Order No. l © r IAP )�'` FORM - shlan. Asst,• City Attafit�y Datt /a-/9-/7 • Contract for Utility Wood Pole Inspections&Remedial Treatment, 12/15/2017 Page 4 of 6 , 7 i) _ .. G EXHIBIT A CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be- issued eissued to it and (b) Contractor is not subject to backup withholding because(i) it is exempt from backups withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is • subject to backup withholding as a result of a failure to report all interest or dividends, or(iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the.power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in.accordance with its terms, (c)the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, it is an independent Contractor as defined in the contract documents, it is authorized to do business in Oregon, it is authorized to act on behalf - of the City, and Contractor has checked four or more of the following criteria that apply to its business. v (1) I carry out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business. (2) Commercial advertising or business cards or a trade association membership are purchased for the business. • (3) Telephone listing is•used-for the business separate from-the personal-reidence-listing: t 4 Labor or services areperformed onlypursuant to written contracts. ( ) ✓ (5) Labor or services are performed for two or more different persons within'a period of one ' / year. V (6) I assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds; warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. OF • / 1 y, ,T, os to18 . Contra•4or I / (Date) . . Contract for Utility Wood Pole Inspections&Remedial Treatment, 12/15/2017 Page 5 of 6 • • CITY OF ASHLAND , OREGON EXHIBIT -B • • City. of Ashland . • LIVING ALL employers described JVAG E • below must comply with City of Ashland laws regulating • •a mentofalivinwas e. $14.81 per hour effective June 30, 2017 prtil (Increases annually every June 30 by the r Consumer Price Index) • • Employees must be paid a portion of business of their 401K and IRS eligible living wage: • employer, if the employer has cafeteria plans(including ten or more employees,and childcare)benefits to the has received financial amount of wages received by assistance for the project or the employee. > For all hours worked under a business from the City of service contract between their Ashland in excess of - ➢ Note: 'Employee'does not . ' employer and the City of $20,688.86, include temporary or part-time Ashland if the contract employees hired for less than exceeds$20,688.86 or more. > If their employer is the City of - 1040 hours in any twelve- - • - • Ashland including-the'Parks- - ' - `-month-period.-For more - • • - - - > For all hours worked in a and Recreation Department. details on applicability of this month if the employee spends policy,please see Ashland 50%or more of the > In calculating the living wage, Municipal Code Section • employee's time in that month employers may add the value 3.12,020: working on a project or of health care,retirement, For additional information: Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall, 20 East Main Street,Ashland, OR 97520 or visit the city's website at www.ashland.or.us. Notice to Employers:This notice must be posted predominantly in areas where it can be seen by all employees. • CITY OF ASHLAND Contract for Utility Wood Pole Inspections&Remedial Treatment,12/15/2017 Page 6 of 6