HomeMy WebLinkAbout2019-297 PO 20180967- Moore Iacofano Goltsman, Inc. � a3) 7 Purchase Order
4.7
Fiscal Year 2018 Page: 1 of: 1
o
$REcilf-
(] 3P aii F sr iE�JF11.1 0�l iJt�� 3'
B Ashland Parks Commission
I ATTN: Accounts Payable Purchase
20 E. Main
L Ashland, OR 97520 Order#� 0 80967
T Phone: 541/552-2010
p Entail: payable@ashland.or.us
V S .C/O Parks Department
E MOORE IACOFANO GOLTSMAN, INC H ,Admin Office
N '800 HEARST AVENUE I 340' South Pioneer
P 'Ashland, OR 97520
O BERKELEY, CA 94710 T Phone: 541/488-5340
R
o Fax: 541/488-5314
-
--Pd-]
_ Michael Black
=-
_.
08/31/2017 3684 Parks Accounts Pa able
T _
1.0=iia � iez.
Lithia Park Master Plan ,
1 MODIFIED: Conduct and prepare a master plan for Lithia Park 1 4.229,570.0000 $229,570.00
Contract for Personal Services
Beginning date: 08/23/2017
Completion date: 03/31/2019
Processed change order 05/14/2019 l
Completion date extended to 09/30/2019
Processed change order 10/24/2019
Completion date extended to 12/31/2019
Project Account: E-000086-999 $229,570.00
A************** GL SUMMARY*************** .
123000-704200 / $229,570.00 I I I '
•
! t
•
•
•
•
y -a'
By: .A . Date: a? 1 lq =_
Authorized Signature. � __� � -–= $229 570.00
,,,( 7(..,e___e. Z 69( ---ii) e___--:.}Q•_.)
LFORM #1O CITY OF .
CONTRACT AMENDMENT APPROVAL REQUEST FORM S H.LAN
Request for a Change Order
•
Name of Supplier)Contractor!Consultant: Moore lacofanco Goltsmand, Inc. (MIG) r Total amount iif this
f
• contract amendment.•
.
Purchase Order Number 20180967
Title I Description:Amendment No 2 Personal Services Agreement 0
1 Per attached contract amendment ... ..
Contract Amendment •
Original contract amount )' $229,570.00 100 %of original contract
Total amount of previous•contract amendments 0 0 %of original contract
Amount of this contract amendment 0 0 %of original contract
•
TOTAL AMOUNT OF CONTRACT $229,570.00 100 %of original contract
In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sole Source notice or approval of Special a
Procurement 2)The amendment is necessary to comply with a change in law that affects performance of the contract 3)The amendment results from renegotiation of the terms and
conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract;b)The City determines that,with all things considered,the
amended contract is at lest as favorable to the City as the unamended contract;c)The amended contract does not have a total term greater than allowed in the solicitation document,
contractor approval of a Special Procurement.An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the
amendment in the procurement documents,it would likely have increased competition or affected award of contract
Contract amendment is within the scope of procurement: YES ✓ NO (If"NO",requires Council approval I Attach copy of CC.) -
Sourcing Method;
SMALL PROCUREMENT—Not exceeding$5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT,QRF or
❑"YES",the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments s$6,000. 0 "YES",the total amount of cumulative amendments 0"YES",the total amount of original contract and
❑If"NO",amount exceeding authority requires s 25%of original contract amount or$250,000 'cumulative amendments s$10OK for Goods&Services,s
Council approval.Attach copy of Council whichever is less. $75K for Personal Services,<$50K for Attorney Fees.
Communication. 0 If"NO',amount exceeding authority requires ❑If"NO",amount exceeding authority requires Council
❑Exempt—Reason: Council approval.Attach copy of Council approval.Attach copy of Council Communication.
PERSONAL SERVICES(Direct Appointment) Communication. 0 Exempt—Reason:
. ❑ "YES",cumulative amendments s$35,000 0 Exempt—Reason:
❑If"NO",requires council approval.(Attach
INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT
Goods&Services•>$5,000 and<$100,000 0 "YES",the total amount of cumulative amendments 0 Written Findings:Document the nature of the
Personal Services->$5,000 and<$75,000 s 25%of original contract amount or$250,000 emergency;including necessity and circumstances
❑ 'YES",the total amount of cumulative whichever is less. requiring the contract amendment
amendments s 25%oforiginal contract amount ❑If 0 If"NO",amount exceeding authority requires 0 Obtain direction and written approval from City "
"NO",amount exceeding authority requires Council Council approval.Attach copy of Council Administrator
approval.Attach copy of Council Communication. . Communication. 0 If applicable,attach copy of Council Communication
❑.Exempt—Reason: El Exempt-Reason: _ 0 Exempt—Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑"YES",the total amount of original contract and cumulative amendments are 0 Renewal of Intergovernmental Agreement:Terms modified in accordance with initial
within the amount and terms initially approved by Council as a Special agreement OR cost will not be more than 25%greater than initial agreement Renewal
Procurement approved by City Attorney and department head affected by renewal and approved/signed
❑ If"NO",amount exceeding authority requires Council approval. s by City Administrator.AMC 2.28.045(B)
Attach copy of Council Communication. 0 If"NO",Council approval is required.Attach copy of Council Communication
Project Number 000086 . 999 Account Number 123000 p.704200 Account Number
I
*Expenditure must be charged to the appropriate account numbers forth ancials to reflect the actual expenditures accurately. Attach extra a..es if needed.
r r ---7�, y�� ',
Employee Signature: I Department Head Signature:, i )
((Equal to or greater than$5,000)
City Administrator:
(Equal to or greater than$25,000 or 10%)
Funds appropriated for current fiscal year: YES / NO
Deputy Finance Director(Equal to or greater than$5,000) V Date
Comments:
Form#10—Contract Amendment Approval Request Form,Request for a Change Order,Page 1 of 1,10/21/2019
AMENDMENT NO. 2
to
CONTRACT FOR PERSONAL SERVICES
between
THE CITY OF ASHLAND,
an Oregon municipal corporation,
("City")
and
Moore Iacofanco Goltsman,Inc.,.
a'company,
("Contractor") , •
for
Preparation of the Lithia Park Master Plan
RECITALS
A. The City and Contractor previously entered into a Contract for Personal Services effective August
23, 2017 (the"Agreement"), for the preparation of the Lithia Park MasterPlan.
B. The City and Contractor previously amended the Agreement on May 2, 2019,to extend its term
until September 30,2019.
C. The City and Contractor wish to amend the Agreement to further extend its term. •
•
AGREEMENT
NOW THEREFORE,in consideration of the mutual benefits and obligations set forth
herein,the parties agree as follows:
1. Amend the COMPLETION DATE as follows,with strikeout wording deleted and
underscored wording added:
COMPLETION DATE: September 30, 2019 December 31, 2019.
2. This Amendment No. 2 is effective upon being signed by both parties.
3. Except as specifically modified by this Amendment No. 2,the terms and conditions of the
Agreement remain in full force and effect.
J
Page 1 of 2: Amendment No.2 to Contract for Personal Services with Moore Iacofanco Goltsman,Inc.
7
•
IN WITNESS WHEREOF the parties have caused this Amendment No. 2 to be signed in
their respective names by their duly authorized representatives as of the dates set forth below:
CITY OF ASHLAND,OREGON MOO' yIACOFANC 1 G OLTS ,INC.
By: M 4` By: f ht,AZ
Kelly A.Madding JQ
City Administrator Printed Name: /4:1,
Date: 1 0 I 21 ) t Title: q !3,0; ,4
Date: /0/7 /j
•
Page 2 of 2: Amendment No.2 to Contract for Personal Services with Moore Iacofanco Goltsman,Inc.
•
I
Legal department Review.
DOCUMENT TRANSMITTAL AND CONTROL
•This form will accompany the document through the drafting,review,and signature processes,and will
be kept with the City's final executed copy of the document. Required fields are indicated in gray scale.
Document: AmendmentNo2 Goods and Services Agreement between the icy of Ashland and Moore Iacofsaca Goltsman,Inc.(MIG)
• (Include names 0/partles to the doenmeni)
Type of Document: Contract H Lease 0 Easement ❑ Deed 0 IGA 0
Other(Sped fij)
Dept Contact: Tara'CCM' ACTION REQUESTED:
Dept:paw Phone Ext 2257
O Review Draft
Date submitted to Legal: 9n7119
iD Approve final and forward to:
Draft due by: 1017119
(Unless indicated Legal will return document fo you)
Return Requested by: '
Complete this section ONLY the first time this form is filled out:
Has this document been previously worked on by the Legal Dept Staff? H No 0 Yes
If yes,by whom?
LEGAL"DEPT' First Bate Ret i ed by Legal Date ` P By
d tr
USE ONLY R o ed td—ept-for'Revision ' : Date ,,,'By
n
t - ,` 4 Received for�additional review,by L egalt Date "` By
' �' Retia edto�Dept.for Revision Date By t z
ii rF � c... � � r } f
ka r Received for additional`reviewyby Legal Date- k By'
, Retwned to Dept.:for Revision>" Date By
Received'for Addtiont Reviewfi by Legal Date w
+ Y}. B
Returned to"Dept for Revision Date" $y
N r s
Final Loggedtiout by,Legal t , '-' .,,,_ Date r..; ' _1,�j By ' M
omments from LEGAL to DEFARTILICNT' Comments from DEPARTMENT-to L
1,•
❑ See Attached. '
' Services Contract for MEG.
'� Amendment No 2.for Goods and
' t,'t 4 t� ' = Extension of end date
l � r/ � / ��1 5 y Sg � � k -
s' ! -x
t_y a_4 h
iAi
y - a :4
Return ortginaLexeeuted docom+entoe Ci ¢ i, Des this document need to be recorded?
�Record�for safekeepuig?�.,�D j N��. o esu ,::.:,..µ.
cNo 0 Yes
~�` ' t i o ' STRATOR I DEPARTMENT3BEAD
r .d n F' ��' *� s ^� + -�'e �`+r ka z 3 n t �' 'a . ,zr, &�Zs� '4,
.�, -- x . ,. g r�£fz u 7-n�, x,i, t z r �'� )' 'i'+ n y J ..F, '
E Please d i not sign the attached document until L.,44.•&.:,,,,-„,,s,,,4-forms s bee proved by the Legal,Dept�below ;
,'u . 4- S 5'W u, 3.s 2.�-rr.,,,�c,�`,'4.+*x: >z y .? x +� < '1 �, .J�'�, {vx.,r 2. .�, �; x:^ .a .�1. s.,
FINAL T FGAL DEPARTli NT APPROVAL• p Date /� �5 / � six,
R ,".,,r....6 fi ,. y '#ti .' S n r^r ^r ,.' N� a 2 -x� - �..-- �` '`nh ' .r r r ' ;�.
c t - '� x { a 7.? rt t 'z- y 0 r z a "xE " :^sk` �} 'iS t Y w �,
,--
3
.,,,,,,,,,:,„„ .,,,,,,x,,,,.,,--.. _- �",' y.li`xF.. `"..'�'.,. ,. ,,:.-:t ...t.,i�,.:-`k.. �'.a`" C x <, k. ',,xn .. H. :n.w.r. .a....��., _ ,:S...R�". �,�'�i .v .x
i