HomeMy WebLinkAbout2019-303 PO 20190422 AMND #1- Get Rico Designs WA'11 •3 4 Purchase Order
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Fiscal Year 2019. Page: 1 of: 1
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B City of Ashland
I ATTN: Accounts Payable Purchase
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Ashland, OR97520 . Order# 20190422
T Phone: 541/552-2010
0 Email: payable@ashland.or.us
V - H C/O Fire and Rescue Department
E GET RICO DESIGNS I. 455 Siskiyou Blvd
N 263 MEADOW DR ' p Ashland, OR 97520.
ASHLAND, OR 97520 Phone: 541/482-2770
R T .pax: 541/488-5318
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03/25/2019 1556 FOB ASHLAND OR/NET30 City Accounts Payable
infographics
1 MODIFIED: A revised design for a four-color two-sided outreach • 1 $1,400:0000 $1,400.00
card. (4)different infographics •
.
Personal Services Agreement ($25,000.00 or less)
Completion date: 06/30/2019
. Processed change order 10/30/2019
Completion date extended-to: 12/31/2019
Project Account: E-000199-400
- ***************GL SUMMARY***************
1 072900-606100 $1,400.00
•
•
•
By: °'gt•hy,'9t k.� Date: 1( J'i I II
Authorized Signature
1 400.00
FORM #10 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM
AsHLAND
Request for a Change Order
Name of Supplier I Contractor I Consultant: Rick Saul Total amount of'this-
• contract amendment:,
Purchase Order Number: 20190422
Title 1 Description: Redesign of Outreach Card and Infographic, Date Extension $0
El Per attached contract amendment
Contract Amendment
Original contract amount $1400.00 100 %of original contract
Total amount of previous contract amendments • 0 0 %of original contract
Amount of this contract amendment 0 0 %of original contract
TOTAL AMOUNT OF CONTRACT $1400.00 100 %of original contract
In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sole Source notice or approval of Special
Procurement 2)The amendment is necessary to comply with a change in law that affects performance of the contract 3)The amendment results from renegotiation of the terms and
conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be
• provided under the amended contract are the same as the goods and services to be provided under the unamended contract;b)The City determines that,with all things considered,the
amended contract is at least as favorable to the City as the unamended contract;c)The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement.An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the
amendment in the procurement documents,it would likely have increased competition or affected award of contract
Contract amendment is within the scope of procurement: YES ✓ NO (If"NO",requires Council approval I Attach copy of CC.)
Sourcing Method: •
SMALL PROCUREMENT—Not exceeding$5,000 INVITATION TO BID or - COOPERATIVE PROCUREMENT,QRF or
❑i "YES",the total amount of contract and cumulative- REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50
amendments s$6,000. 0 "YES",the total amount of cumulative amendments ❑"YES",the total amount of original contract and
❑If"NO",amount exceeding authority requires s 25%of original contract amount or$250,000 cumulative amendments s$100K for Goods&Services,s
Council approval.Attach copy of Council whichever is less. $75K for Personal Services,<$50K for Attorney Fees.
Communication. 0 If"NO",amount exceeding authority requires 0 If"NO",amount exceeding authority requires Council
❑Exempt—Reason: Council approval.Attach copy of Council approval.Attach copy of Council Communication.
PERSONAL SERVICES(Direct Appointment) Communication. 0 Exempt—Reason:
O "YES",cumulative amendments s$35,000 ❑ Exempt—Reason:
❑If'NO",requires council approval.(Attach
INTERMEDIATE PROCUREMENT SOLE SOURCE f EMERGENCY PROCUREMENT
Goods&Services->$5,000 and<$100,000 0 "YES",the total amount of cumulative amendments ❑ Written Findings:Document the nature of the
Personal Services•>$5,000 and<$75,000 <—25%of original contract amount or$250,000 emergency,including necessity and circumstances
❑ "YES",the total amount of cumulative whichever is less. requiring the contract amendment
amendments—<25%of original contract amount 0 If 0 If"NO",amount exceeding authority requires 0 Obtain direction and written approval from City
"NO",amount exceeding authority requires Council Council approval.Attach copy of Council Administrator
approval.Attach copy of Council Communication. Communication. 0 If applicable,attach copy of Council Communication
O Exempt—Reason: ❑ Exempt—Reason: ❑ Exem•t—Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
0"YES",the total amount of original contract and cumulative amendments are 0 Renewal of Intergovernmental Agreement:Terms modified in accordance with initial
within the amount and terms initially approved by Council as a Special agreement OR cost will not be more than 25%greater than initial agreement.Renewal
Procurement approved by City Attorney and department head affected by renewal and approved/signed
❑ If"NO",amount exceeding authority requires Council approval. by City Administrator.AMC 2.28.045(B) -
Attach copy of Council Communication. 0 If"NO",Council approval is required.Attach copy of Council Communication
Project Number 000199_. 400 • Account Number 072900 .606100 Account Number
*Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed.
Employee Signat Department Head Signature:
(Equal to or greater than$5,000)
City Administrator:
(Equal to or greater than$25,000 or 10%)
Funds appropriated for current fiscal year: YES /NO
Deputy Finance Director(Equal to or greater than$5,000) Date
Comments:
Form#10—Contract Amendment Approval Request Form,Request for a Change Order,Page 1 of 1,10/21/2019
AMENDMENT NO. 1
to
PERSONAL SERVICES AGREEMENT
between
THE CITY OF ASHLAND;:
an Oregon municipal corporation,
("Cit,")
and
RICO-Design,Rick Saul,
("Contractor")
for •
Graphic Design SERVICES
RECITALS
A. The City and Contractor previously entered into a Personal Services Agreement effective 3/19/2019
(the"Agreement")to Contractor provide graphic design services; and
B. The City and Contractor wish to amend the Agreement-to extend the term of the Agreement.
AGREEMENT
NOW THEREFORE, in consideration of the mutual benefits and obligations set forth herein, the parties agree
as follows:
1. Amend the Completion Date as follows,with strikeout wording deleted and underscored wording,added:
COMPLETION DATE: June 30, 2019 December 31, 2019
2. This Amendment No. 1 is effective upon being signed by both parties.
3. Except as specifically modified by this Amendment No. 1,:the terms and conditions of the Agreement
remain in full force and effect.
IN WITNESS WHEREOF the parties have caused this Amendment No. 1 to be signed in their respective
names by their duly authorized representatives as of the dates set forth below:
-)
CITY OF ASHLAND, OREGON Rick Saul (CONTRACTOR)
/ e-7/44.4-,412-0
By: Ati0F,�� By:
Printed Name: .36W4ilS4,64-6/ Printed Name: Richard Saul
Title: /.ei/ Title: Owner/Designer
Date: /0/02 /' Date: 6-25-2019 .
Page 1 of 1: Amendment No. 1 to Personal Services Agreement