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HomeMy WebLinkAbout2019-312 PO 20200274- RH2 Engineering Inc a RPurchase Order P ECORD,...s raPF/Aft Year 2020 Page: 1 of: .1 .F 3�f l '�Ai4ld�l '7� AT[ • •i 5J���F' B City of Ashland 1sNWI.t'' '" ' _''; �a(,1 =lar Mriti14 I ATTN: Accounts PayableL 20 E. Main Purchase /� L Ashland, OR 97520 Order# 20200274 T Phone: 541/552-2010 • 0 Email: payable@ashland.or.us • V H CIO Public Works Department E RH2 ENGINEERING, INC I 51 Winburn Way N 22722 29TH DRIVE SE, SUITE 210 P Ashland, OR 97520 O BOTHELL, WA 98021 •Phone: 541/488-5347 R T Fax: 541/488-6006 -- _ i ailr=[ 1 1°P ,2 —C€ a- I If i `teal _. _ 12/05/2019 1229 _1111111.0 FOB ASHLAND OR Ci Accounts Pa able [t -- � . lilt411lrjEE'J Engineering & Modeling Svcs 1 As needed engineering services and modeling 1 $25,000.0000 $25,000.00 Personal Services Agreement(greater than $25,000.00) Completion date: 11/30/2021 . Project Account: _ Project Account: • . . ***************GL SUMMARY*************** ' 081500-604100 - $12,500.00 081800-604100 • $12,500.00• • • . . 1 • • • F - By: 14Xitrk,,VOyil Date: .101 Authorized Signature .25 000.00 , , --I— ( FORM #3 CITY OF for Purchase se ®:,� ASHLAND Q RE UISITION Date of request: 11/26/2019 Vendor Name RH2 Engineering,Inc. Address,City,State,Zip 22722 29th Drive SE,Suite 210 Bothell,WA 98021 Contact Name Rachel Lanigan - Telephone Number 425.951.5338, Email address • 1 SOURCING METHOD ❑ Exempt from Competitive Bidding. ❑ Invitation to Bid 0 Emergency ❑ Reason for exemption: Date approved by Council: 0 Form#13,Written findings and Authorization O AMC 2.50 _(Attach copy of council communication) 0 Written quote or proposal attached ❑ Written quote or proposal attached _(If council approval required,attach copy of CC) ❑ Small Procurement 0 Request for Proposal Cooperative Procurement Not exceeding$5,000 Date approved by Council: 0 State of Oregon ❑ Direct Award (Attach copy of council communication) , Contract# ❑ Verbal/Written quote(s)or proposal(s) 0 Request for Qualifications(Public Works) 0 State of Washington Intermediate Procurement Date approved by Council: Contract# GOODS&SERVICES (Attach copy of council communication) 0 Other government agency contract Greater than$5,000 and less than$100,000 0 Sole Source Agency O (3)Written quotes and solicitation attached ❑Applicable Form(#5,6,7 or 8) Contract# PERSONAL SERVICESIntergovernmental Agreement ❑Written quote or proposal attached Form Agency Greater than$5,000 and less than$75,000 0 Form#4, Personal Services>$5K&<$75K ❑■ Direct appointment not to exceed$35,000 0 Annual cost to City does not exceed$25,000. 0 0(3)Written proposals/written solicitation Special Procurement Agreement approved by Legal and approved/signed by ` 0 Form#4,Personal Services>$5K&475K 0 Form#9,Request for Approval City Administrator.AMC 2.50.070(4) ❑ Written quote or proposal attached Date approved by Council: ❑Annual cost to City exceeds$25,000,Council Valid until: (Date) approval required.(Attach copy of council communication) Description of SERVICES Total Cost As needed engineering services and modeling i 't 25;00,60) Item# Quantity Unit Description of MATERIALS Unit Price Total Cost I , • • • © Per attached quote/proposal "TOTALLCOST Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. , Project Number _ _ _ Account Number 081500 . 604100 • $ 12,500.00 V — — Project Number _ _ _ Account Number 081800 _ 604100 $ 12,500.00 Project Number _ _ _ Account Number - $ ,_ — _,- — •— — IT Director in collaboration with department to approve all hardware and software purchases: By signing this requisition form,I certify that the City's public contracting requirements have been satisfied. IT Director Date' Support Yes/No Emptyee: Q beinieh — l Department Head:/ ✓%Y --- 2 ,tom za 17 E.u 44 or greater an 5,000) Department Manager/Supervisor: City Administrator: - di., 2 `i (Equal to'r'reater an q,600) ll r • Funds appropriated for current fiscal year: E5 NO �f-- �+rJ .9/?"1/1 f Comments: y Finance irector-(Equal to orgreaterthan$5,000) Date Form#3-Requisition ORIGINALLPAGE NO OF!PAGES PERSONAL SERVICES AGREEMENT (greater than $25;000.00) CONSULTANT: RH2 Engineering,Inc. CITY OF CONSULTANT'S CONTACT: Rachel Lanigan ASHLAND 20 East Main Street ADDRESS: 3553 Arrowhead Dr#200,. Ashland,Oregon 97520. Medford,OR 97504 Telephone: 541/488-5587 Fax: 541/488-6006 TELEPHONE: 541-326-4437 EMAIL: rlaniigan@rh2.com This Personal Services Agreement(hereinafter"Agreement")is entered into by and between.the City of Ashland, an Oregon municipal corporation(hereinafter"City") and RH2 Engineering, Inc.,a foreign business corporation("hereinafter"Consultant"), for general engineering and hydraulic modeling services of the City's water distribution system to support decision making over the next two (2)years. NOW THEREFORE, in consideration of the mutual covenants contained herein,the City and Consultant hereby agree as follows: 1. Effective Date and Duration: This Agreement shall become effective on the date of execution on behalf of the City,as set forth below(the"Effective Date"),and unless sooner terminated as specifically provided herein,shall terminate upon the City's affirmative acceptance of Consultant's Work as complete and Consultant's acceptance of the City's final payment therefore,but not later than 11/30/2021. 2. Scope of Work: Consultant will provide general engineering and hydraulic modeling services of the City's water distribution system as more fully set forth in the Consultant's Scope of Work dated November 2019,which is attached hereto as"Exhibit A"and incorporated herein by this reference. Consultant's services are collectively referred to herein as the"Work." 3. Supporting Documents/Conflicting Provisions: This Agreement and any exhibits or other supporting documents shall be construed to be mutually complimentary and supplementary wherever possible. In the event of a conflict which cannot be so resolved,the provisions of this Agreement itself shall control overany conflicting provisions in any of the exhibits or supporting documents. 4. All Costs Borne By Consultant: Consultant shall, at its own risk and expense,perform the Work described above and,unless-otherwise specified in this Agreement,furnish all labor,equipment,and materials required for the proper performance of such Work. 5. Qualified Work: Consultant has represented,and by entering into this Agreementnow represents,that all personnel assigned to the Work to be performed under this Agreement are fully qualified to perform the service to which they will be assigned in a skilled and worker-like manner and,if required to be registered,licensed or bonded by the State of Oregon,are so registered,licensed and bonded. • ORIGINALJPAGE NO`Z OF (PAGES 6. Compensation:_ City shall.pay Consultant at the hourly rates and for the amounts actually incurred for any subcontracting activities as set forth in Consultant's fee schedule entitled"RH2 Engineering,Inc.2019 Schedule of Rates and Charges"which is attached hereto as"Exhibit"B"and incorporatedherein by this reference,as full compensation for Consultant's,performance of all Work under this Agreement. ,In no event shall Consultant's total of all compensation and reimbursement under this Agreement exceed the sum of$25,000.00(twenty five thousand dollars)without the express,'written approval from the City official whose signature appears below,or such official's successor in office. Payments shall be made within 30 days of the date of receipt by the City of Consultant's invoice. Should this Agreement be terminated prior to completion of all Work,payments will be made for any phase of the Work completed and accepted as of the date,of termination. 7. Ownership of Work/Documents: All Work product or documents produced in furtherance of this Agreement belong to the City,and any copyright,;patent,trademark proprietaly or anyother protected intellectual property right shall vest in and is hereby assigned to the City.Allreuse not occuring as part of this work shall be without liability to Consultant 8. Statutory Requirements: The following laws of the State of Oregon are hereby incorporated by reference into this Agreement: ORS 279B.220,279B.230 and 279B.235. 9. Living Wage Requirements: If the amount of this Agreement is$21,507.75 or more,Consultant is required to comply with Chapter 3.12 of the Ashland Municipal Code by paying a living wage,as defined in that chapter,to all employees performing Work under this Agreement and to any Subcontractor who performs 50%or more of the Work under this Agreement. Consultant is also required to post the notice attached hereto as"Exhibit D" predominantly in areas where it will be seen by all employees. 10. Indemnification: Consultant hereby agrees to defend,,indemnify,save,and hold City,its officers,employees, and agents harmless from any and all losses,claims,actions,costs,expenses,judgments,subrogations,or other damages resulting from injury to any person(including injury resulting in death),or damage(including loss or To,the extent the,arm,caus' arises.o t of the i gil ent acs,e o s.or omissions In destruction)to property,of whatsoever nature -. . - _ • _ thus greement by Consultant(including but not limited to,Consultant's-employees,agents,and others designated by Consultant to perform Work or services attendant to this Agreement). However,Consultant shall not be held responsible for . I any losses,expenses,claims,subrogations,actions,costs,judgments,or other damages,caused solely by the negligence of City. • 11. Termination: . a. Mutual Consent. This Agreement may be terminated at any time by the mutual consent of both parties. b.. City's Convenience. This Agreement may be terminated by City at any time upon not less than 30 days' prior written notice delivered by certified mail or in person. c. For Cause. City may terminate or modify this Agreement,in whole or in part,effective upon delivery of written notice to Consultant,or at such later date as may be established by City under any of the following conditions: i. If City funding from federal,state,county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified,changed,orinterpreted in such a way that the services are no longer allowable or appropriate for purchase under this Agreement or are no longer eligible for the funding proposed for payments authorized by this Agreement;or • 2 ORIGINAL f PAGE NO3 OF17—PAGES iii. If any license or certificate required by law or regulation to be held by Consultant to provide the services required by this Agreement is for any reason denied,revoked,suspended,or not renewed. d. For Default or Breach. i. Either City or Consultant may terminate this Agreement in the event of a breach of the Agreement by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and its intent to terminate. If the party committing the breach has not entirely cured the breach within fifteen(15)days of the date of the notice,or within such other period as the party giving the notice may authorize in writing,then the Agreement maybe terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Consultant's performance of each and every obligation and duty under this Agreement. City by written notice to Consultant of default or breach may at any time terminate the whole or any part of this Agreement if Consultant fails to provide services called for by this Agreement within the time specified herein or within any extension thereof. iii. The rights and remedies of City provided in this subsection(d)are not exclusive and are in addition to any other rights and remedies provided by law or under this Agreement. e. Obligation/Liability of Parties. Termination or modification of this Agreement pursuant to subsections a, b,or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However,upon receiving a notice of termination(regardless whether such notice is given pursuant to Subsection a,•b, c,or d of this section,Consultant shall immediately cease all activities under this Agreement,unless expressly directed otherwise by City in the notice of termination.Further,upon termination,Consultant shall deliver to City all Agreement documents,information,works-in-progress and other property that are or would be deliverables had the Agreement been completed. City shall pay Consultant for Work performed prior to the termination date if such Work was performed in accordancewith this Agreement. 12. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City for any purpose. Consultant shall have the complete responsibility for the performance of this Agreement. Consultant shall provide workers'compensation coverage as required in ORS Chapter 656 for all persons employed to perform Work pursuant to this Agreement. Consultant is a subject employer that will comply with ORS 656.017. 13. Assignment: Consultant shall not assign this Agreement or subcontract any portion of the Work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them,andthe approval by Cityof any assignment or subcontract of the Work shall not create any contractual relation between the assignee or subcontractor and City. 14. Default. The Consultant shall be in default of this Agreement if Consultant: commits any material breach or default of any covenant,warranty,certification,or obligation under the Agreement;institutes an action for relief in bankruptcy or has instituted against it an action for insolvency;makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Agreement; or attempts to assign rights in, or delegate duties under,this Agreement. 15. Insurance. Consultant shall,at its own expense,maintain the following insurance: a. Worker's Compensation insurance in compliance.with ORS 656.017,which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. Professional Liability insurnce with a combined single limit,or the equivalent,of not less than$2,000,000 (two million dollars)per cam. This is to:cover any damages caused by error, omission or negligent acts related to the professional services to be provided under this Agreement. 3 ORIGINAL I PAGE.NO Lf OF 1 PAGES c. General Liability insurance with a combined single limit,orthe equivalent,of not less than$2;000,000(two million dollars)per occurrence for Bodily Injury,Death,and Property Damage. d. Automobile Liability insurance with a combined single limit,or the equivalent,of not less than$1,000,000 (one million dollars)for each accident for Bodily Injury and Property Damage,including coverage for owned, hired or non-owned vehicles,as applicable. e. Notice of cancellation or change. There shall be no cancellation,material change,reduction of limits or intent not to renew the insurance coverage(s)without 30 days' prior written notice from the Consultant or its insurer(s)to the City. f. Additional Insured/Certificates of Insurance. Consultant shall name the City of Ashland,Oregon,and its elected officials,officers and employees as Additional Insureds on any insurance policies,excluding Professional Liability and Workers' Compensation,required herein,but only with respect to Consultant's services to be provided under this Agreement.The consultant's insurance is primary and non-contributory:As evidence of the insurance coverages required by this Agreement,the Consultant shall furnish acceptable insurance certificates prior to commencing the Work under this Agreement. The certificate will specify all of the parties who are Additional Insureds. Insuring:companies or entities are subject to the City's acceptance. If requested,complete copies of insurance policies;trust agreements,etc. shall be provided to the City. The.Consultant shall be financially responsible for all pertinent deductibles, self-insured:retentions,and/or self-insurance. 16. Nondiscrimination: Consultant agrees that no person shall,on the grounds of race,color,religion,creed,sex, marital status,familial status or domestic partnership,national origin,age,mental'or physical disability,sexual orientation,gender identity or source of income,suffer discrimination in the performance,of any Work under this Agreement when employed by Consultant. Consultant agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes,rules and regulations. Further,Consultant agrees not to discriminate against a disadvantaged business enterprise,minority-owned business,woman-owned business,a business that a service-disabled veteran owns or an emerging small business enterprise certified under ORS 200.055,in awarding subcontracts as required by ORS 279A.110. 17. Consultant's Compliance With Tax Laws: 17.1 Consultant represents and warrants to the City that: - 17.1.1 Consultant shall,throughout the term of this Agreement,including any extensions hereof,comply with: (i)All tax laws of the State of Oregon,.including but not limited to ORS 305.620 and ORS Chapters 316,317,and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Consultant;and (iii) Any rules,regulations,charter provisions,or ordinances that implement or enforce any of the foregoing tax laws or provisions. 17.1.2 Consultant,for a period of no fewer than six(6)calendar years preceding the Effective Date of this Agreement,has faithfully complied with: (i) All tax laws of the State of Oregon,including but not limited to ORS 305.620 and ORS Chapters 316,317,and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Consultant;and . (iii) Any rules,regulations,charter provisions,or ordinances that implement or enforce any of the foregoing tax laws or provisions. . 18. Governing Law;Jurisdiction;Venue: This Agreement shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws,rules or doctrines. Any claim,action,suit or proceeding(collectively,"the claim")between the City and the Consultant that arises from or 4 • ORIGINAL I PAGE NO S OFI ZPAGES relates to this Agreement shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If,however,the claim must be brought in a federal forum,then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County,Oregon. Consultant,byits signature hereon of its authorized representative,hereby consents to the in personam jurisdiction of said courts. 19. THIS AGREEMENT AND THE ATTACHED EXHIBITS CONSTITUTE THE ENTIRE UNDERSTANDING AND AGREEMENT BETWEEN THE PARTIES. NO WAIVER,CONSENT,MODIFICATION OR CHANGE OF TERMS OF THIS AGREEMENT SHALL BIND EITHER PARTY UNLESS IN WRITING AND,SIGNED BY BOTH PARTIES. SUCH WAIVER,CONSENT,MODIFICATION OR CHANGE,IF MADE,SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS,AGREEMENTS,OR REPRESENTATIONS,ORAL OR WRITTEN,NOT SPECIFIED HEREIN REGARDING THIS AGREEMENT. CONSULTANT,BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE,HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS AGREEMENT,UNDERSTANDS IT,AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 20. Amendments. This Agreement may be amended only by written instrument executed by both parties with the same formalities as this Agreement. 21. Nonappropriations Clause. Funds Available.and Authorized: Cityhas sufficient funds currently available and. authorized for expenditure to finance the costs of this Agreement within the City's fiscal year budget. Consultant understands and agrees that City's payment of amounts under this Agreement attributable to Work performed after the last day of the current fiscal year is contingent on City appropriations,or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion,to continue to make payments under this Agreement. In the event City has insufficient appropriations,limitations or other expenditure authority, City may terminate this Agreement without penalty or liability to City,effective upon the delivery of written notice to Consultant,with no further liability to Consultant. • • • • 5 ORIGINAL I PAGE NO LOFGAGES 22. Certification. Consultant shall sign the certification attached hereto as"Exhibit C"and.incorporated herein by this reference: CITY OF ASHLAND: - MU Engineering,Inc.(CONSULTANT): By: " .0t0 City Administra Signature �( Printed Name U Printed Name Zqto Title' ty///// Date f7 Purchase Order No. is to be submitted with this signed Agreement) APPROVED AS TO FORM: /: 'Assistant City Attorney A/o✓P✓/ 1 /7 0 19 Date • • • • • 6 - ORIGINAL_PAGE NO I OPMAGES EXHIBIT A Scope of Work City of Ashland • On-Call Engineering Services November 2019 • Background The City of Ashland (City)has requested RH2 Engineering, Inc., (RH2)to provide general engineering services and perform hydraulic modeling of the City's water distribution system to-support decision making over the next two (2)years.The City anticipates several upcoming projects 'that will benefit from modeling services to provide recommendations. • Task Objectives This Scope of Work covers general engineering and hydraulic modeling services.Specific modeling tasks will be identified.by City staff to be completed under this Contract. Anticipated tasks may include making recommendations for a backup generator at the TAP booster pump station, modeling the integration of the City's new water treatment plant (WTP), converting the water model to an - extended period simulation model,and evaluating the abandonment of the South Mountain Pump Station. Scope of Services RH2 will perform the following tasks on an as-needed basis for this Contract with a not-to-exceed amount as shown in the attached Fee Estimate. If needed, additional effort shall be mutually negotiated between the City and RH2: Task 1—Project Administration, . Objective: Coordinate with City staff and the RH2 project team to manage the schedule, cost, and • final deliverables for the project. This role will occur throughout the duration of the Contract and will be a key component in project completion. I Approach: 1.1 Provide Proiect Coordination: Coordinate with City staff and manage RH2 staff resources. Monitor the scope,budget,and schedule of the project.Prepare monthly invoices and budget status summaries. Perform project administration and management tasks to help facilitate timely delivery of work products. j Assumptions: • RH2's Project Manager will coordinate communication through the City's Project Manager. • The project isestimated to be complete in twenty-four(24)months from the date of Contract execution. •1 11/5/2019 1:53 PM J:\Data\COA\S40\On Call Modeling Services PSA SOW COA On Call EngineeringSeivlces.docx ORIGINAL I PAGE NO3 OE C-PAGES City of Ashland Exhibit A On-Call Services Scope of Work • RH2 Deliverables:. • Monthly invoices(PDF). Task 2—On-Call Engineering and Modeling Services • • Objective: Respond to City requests for engineering support and modeling tasks. Approach: . 2:1 Prepare Data Request as Needed: Prepare data requests, as needed,to complete requested tasks. This may include system facility data, operational setpoints, historic reservoir levels, pump station run times,and general supply operations.Discuss data with City staff as needed. 2.2 Perform Evaluations: Evaluate the identified task to meet the City's objectives. Using the City's latest hydraulic water model, perform requested modeling tasks as.needed. 2.3 Provide City Coordination and Reporting:Present results to the City for review and further discussion as needed in a phone call or an in-person meeting.Provide an agenda and meeting minutes for each meeting required. Up to four(4)meetings are included in the Fee Estimate as needed. Assumptions: • RH2 will rely upon the accuracy and completeness of information, data, and materials generated or produced by the City or others in relation to this Scope of Work. • RH2 has the most current and calibrated hydraulic model of the system. • The City's WTP design consultant will coordinate meetings and provide agendas and minutes, as needed. • RH2 will include City staff in communications with the City's WTP consultant team. • The City will respondto requests in a timely manner. • Deliverables will be discussed with City staff for each modeling task but may include a.brief summary submitted via email or short technical memoranda. Provided by the City: • Available data on the existing City water system,as needed by RH2 to perform tasks. • Current design documents provided by the WTP consultant. RH2 Deliverables: • Tables,graphs,and maps as needed to summarize evaluation results(PDF). • Agenda and minutes for each review meeting(PDF). • Summary of evaluation results in email.or technical memoranda (PDF). PROJECT SCHEDULE • RH2 will commence with engineering services as directed verbally or in writing from the City and will continue for twenty-four(24) months(October 2021). 2 11/5/2019 1:53 PM 1:\Data\COA\S40\On Call Modeling Services\PSA SOW.COA On Call Engineering Serviees.doex • • • ORIGINAL I. PAGE NO v I OI #ZPAGES • • • EXHIBIT A - Fee Estimate • City of Ashland - • On-Call Engineering and Modeling Services • • Nov-19 • Total Description Hours Total Labor TotalSu6consultant Total Expense Total Cost • Task 1 Project Administration I 18 I $ ' • 3,058 I$ -I $• - 269 I $ 3,327 • Task 2 - OmCall Modeling I 119. 'I.$ 19,329 I$ . . • . -I $ 2,251 I$ 21,580 PROJECT TOTAL _ .137 1_.$ , 22,387 $ • • • $ •2,519 $ 24,906 • • • • • • • • •• I -- • • • J • • • • • J11/512019:\D...\COA\SAO\O�.'C.n M...o.a 5,.,,�...\SSA ICC O.C..M.e....,....., 1:51 PM r ORIGINALLPAGE NOLOF 11-PAGES EXHIBIT B RH2 ENGINEERING, INC. 2019 SCHEDULE OF RATES AND CHARGES RATE LIST RATE UNIT Professional I • $135 • $/hr • Professional II . . $146 $/hr • Professional III $156 $/hr Professional IV $169 $/hr Professional V $181 • $/hr Professional VI $196 $/hr Professional VII $213 $/hr Professional VIII $226. $/hr • Professional IX $226 $/hr • Control Specialist I $123 $/hr.- Control Specialist II $133 $/hr Control Specialist III $145 . ` $/hr Control Specialist IV $155 $/hr Control Specialist V $165 $/hr Control Specialist VI $176 $/hr Control Specialist VII . .$190 . $/hr Control Specialist VIII $199 . $/hr Technician I $94 $/hr Technician II $107 " $/hr Technician III $120 $/hr Technician IV : $134 $/hr Technician V $141 `$/hr Technician VI $155 $/hr Technician VII $168 $/hr Technician VIII. . $177 $/hr Administrative I $60 $/hr Administrative ll $74 $/hr .. Administrative III $91 .$/hr Administrative IV $109 . . . . $/hr Administrative V $127 ' $/hr CAD/GIS System " $27.50 $/hr CAD Plots-Half Size $2.50 price per plot CAD Plots-Full Size $10.00 price per plot CAD Plots-Large $25.00. price per plot Copies(bw)8.5"X 11" $0.09 price per copy • Copies(bw)8.5"X 14" $0.14 price per copy Copies(bw)11"'X 17" . $0.20 price per copy Copies(color)8.5"X 11" $0.90: price per copy Copies(color)8.5"X 14" $1.20 price per copy Copies(color)11"X 17" $2.00 price per copy Technology Charge 2.50% %of Direct Labor price per mile Mileage $0.580 (or Current IRS Rate) Subconsultants . 15%. Cost+ Outside Services '• at cost " Additional Specialized Equipment see attached RH2•Equipment Rental Rates Rates listed are adjusted annually. • ORIGINAL PAGE NOW_OF ri PAGES• . EXHIBIT C CERTIFICATIONS/REPRESENTATIONS: Consultant,by and through its authorized representative,under penalty of perjury,certifies that(a)the number shown on the attached W-9 form is its correct taxpayer ID(or is waiting for the number to be issued to it and(b)Consultant isnot subject to backup withholding because: (i)it is exempt from backup withholding,or(ii)it has not been notified by the Internal Revenue Service(IRS)that it is subject to backup withholding as a result of a failure to report all interest or dividends,-or(iii)the IRS has.notified it that it is no longer subject to backup withholding. Consultant further represents and warrants to City that: (a)it has the power and authority to enter into and perform the Work, (b)the Agreement,when executed and delivered,shall•be a valid and binding obligation of Consultant enforceable in accordance with its terms, (c)the work under the Agreement shall be performed in accordance with the °hiest professional standards,and(d) Consultant is qualified,professionally competent,and duly licensed(if applicable)to perform the Work. Consultant also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws,it is an independent contractor as defined in the Agreement,it is authorized todo business in the State of Oregon,and Consultant has checked four or more of the following criteria that apply to its business. 1. (1)Consultant carries out the work or services at a location separate from a private residence or is in a / specific portion of a private residence,set aside as the location of the business. V (2)Commercial advertising orbusiness cards or a trade association membership are purchased for the business. (3)Telephone listing is used for the business separate from the personal residencelisting. (4)Labor or services are performed only pursuant to written contracts. (5)Labor or services are performed for two or more different persons within a period of one year. (6)Consultant assumes financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds,warranties,errors and omission(professional liability) insurance or liability insurance relating to the Work or services to be provided. e� L i(//,(/ 7 Consultant Da ' ORIGINALLPAGE NOLZOFLZPAGES - I CITY OF ASHLAND, OREGON City of Ashland • • LIVING. ALL employers described WAG E below must comply with City of Ashland laws regulating $15.39 per hour, effective June.30,'2019 Fira The Living.Wage is adjusted annually every rift June 30 by the Consumer Price Index. Employees must be paid a portion of business of their of health care,retirement, living wage: employer,if the employer has 401K and IRS eligible ten or more employees,and cafeteria plans(including has received financial childcare)benefits to the assistance for the project or amount of wages received by > For all hours worked under a business from the City of the employee. service contract between their Ashland in excess of employer and the City of $21,507.75. > Note: For temporary and Ashland if the contract part-time employees,the exceeds$21,507.75 or more. ➢ If their employer is the City of Living Wage does not apply Ashland,including the Parks to the first 1040 hours worked D For all hours worked in a and Recreation Department. in any calendar year. For month if the employee spends more details,please see 50%or more of the > In calculating the living wage, Ashland Municipal Code employee's time in that month employers may add the value Section 3.12.020. working on a project or For additional information: Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall, 20 East Main Street,Ashland, OR 97520,or visit the City's website at www.ashland.or.us. Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all employees. CITY OF ASH LAN D . 8 ° r Legal Department Review • DOCUMENT TRANSMITTAL AND ;CONTROL This form will,accompany the document through the drafting, review,and signature processes,and will •" ` be kept with the City's final executed copy=of the document.° Required fields are indicated in gray scale.• . ° • 3 _ Document: R}12 On Call Engineering ° (Include names o,jpartiesto the document) , h Type of Document:..Contract fl Lease " Easement"0°" ". Deed 0 IGA ° Other(Speci.6i) Dept Contact. TamiDeMille-compos , -ACTION REQUESTED-:. Dept:Public Works Phone: Ext;2420 L`•1 Review Draft Date submittedto Legal 11/12/2019 • 0 Approve final and forward to ' Draft due by: ASAP (Unless indicated,Legat will return docupres t to"you) Return Requested by: Tauri De Mille-Campos Complete this section ONLY the first time this form is filled out:. Has this document been previously worked on by the Legal Dept Staff'? *., No 0 Yes If yes,by whom? LEGAL DEPT First Date Received by Legal Date: , ?. ( j By • USE ONLY Returned to Dept.for'Revision Date //--/g-i? By , Received for.additional~review by Legal Date: By:" Returned to Dept.for Revision , . Received for additional review'by Legal Date: - By: Returned to Dept.for Revision Date: , ; By: Received for Additional Review byLegal Date: " . °` " •, - "�B y Returned to.Dept for Revision Date:r4: • ° °By Final Lagged out by Legal ° . Date: By: t C mments from LEGAL to DEPARTMENT:." Comments from"DE"PARTMENT"to LEGAL: See Attached. C'"., /4'-, /j is r z ..„../4---5.1,1(2,,i,"'".‘f,,,,4`''';_ . Return ori inal executed document to"Ci Does this document"need"to°be'.recorded? Recorder for safekeeping? 0 No Yes-° 7 NO ' 0 Yes ° CITY AD ISTRATOR/DEPARTMENT HEAD Please do not sign the attached document until this form has been-approved by the Legal Dept below: FINAL LEGAL DEPARTMENT APPROVAL: Date: ' . G:1Iega1 DEPARTMENTS\Contracting\FORMS\Legal Doc Transmittal-KLB.docx