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HomeMy WebLinkAbout2023-130 PO 20240114-Opengov Inc ' F°LI rc 1 a s e Order W•N CI NREC 0EF Fiscal Year 2024 Page: 1 of: 1 1b1,,P,Ftsk3J1.\/133 _„g7,_ - F3 City of Ashland -7 .1 A-1-1-N: Accounts Payable Purchase 20 E. Main 202401 1 .1- Ashland, OR 97520 Order*/ Phone: 541/552-2010 0 Email: payable@ashlanci.or.us N./ 1_1 C/O Finance OPE N C"/, INC 120 East Main ._.‘" 955 CHARTER STREET P Ashland, OR 97520 FZEC>VVOCIID CITY, CP.94063 Phone: 541/488-5300 Fax: 541/552-2059 ' Marlene !Berry - 09/06/2023 FCDE3 ASHLAND va , pCiiit —- OpenGov Software Renewal 1 OpenGov Annual Software Renewal 1.0 $107,871.59 $107,871.59 Per attached Invoice INI\/00013699 OpenGov Software Services Agreement Term: 07/31/2023 -07/30/2024 Project Account: P roject Account: P roject Account: Project Account: Project Account: Project Account: Project Account: GL_SUMMARY 037900 -604100 $51,946.59 081200-605700 $11,185.00 081800-005700 $11,185.00 086000 -605700 $11,185.00 086500 -605700 $5,592.50 088400-605700 $5,592.50 111800 -603200 $11,185.00 - CI IBy- \r‘i IDate: Authorized Sig at re $107,879.59 r FORM #3 CITY OF ASHLAND REQUISITION Date of request: 09/06/2023 Required date for delivery: Vendor Name OPENGOV, INC. Address,City,State,Zip Contact Name&Telephone Number Email address SOURCING METHOD © Exempt from Competitive Bidding ❑ Invitation to Bid ❑ Emergency 11 Reason for exemption: Software Rene Date approved by Council:_ ❑ Form#13,Written findings and Authorization ❑ AMC 2.50 090(()(21 (Attach copy of council communication) ❑ Written quote or proposal attached MI Written quote or proposal attached _(If council approval required,attach copy of CC) ❑ Small Procurement ❑ Request for Proposal Cooperative Procurement Not exceeding$5,000 Date approved by Council: ❑ State of Oregon ❑ Direct Award _(Attach copy of council communication) Contract# ❑ Verbal/Written bid(s)or proposal(s) ❑ Request for Qualifications(Public Works) ❑ State of Washington Date approved by Council: Contract# _(Attach copy of council communication) ❑ Other government agency contract Intermediate Procurement ❑ Sole Source Agency GOODS&SERVICES ❑ Applicable Form(#5,6,7 or 8) Contract# Greater than$5,000 and less than$100,000 ❑ Written quote or proposal attached Intergovernmental Agreement ❑ (3)Written bids&solicitation attached ❑ Form#4,Personal Services$5K to$75K Agency PERSONAL SERVICES Date approved by Council: ❑ Annual cost to City does not exceed$25,000. Greater than$5,000 and less than$75,000 Valid until: (Date) Agreement approved by Legal and approved/signed by ❑ Less than$35,000,by direct appointment ❑ Special Procurement City Administrator.AMC 2.50.070(4) ❑ (3)Written proposals&solicitation attached ❑ Form#9,Request for Approval ❑ Annual cost to City exceeds$25,000,Council ❑ Form#4,Personal Services$5K to$75K ❑ Written quote or proposal attached approval required.(Attach copy of council communication) Date approved by Council: Valid until: (Date) Description of SERVICES =TOTAL COST OPENGOV ANNUAL SOFTWARE RENEWAL(Per attached Quote and OpenGov Software Service ._, T_ Agreement) Term:07/31/2023 to 07/30/2024 �` g ) v' p X87 5g ,, } E` Item # Quantity Unit Description of MATERIALS Unit Price Total Cost ❑ Per attached quote/proposal ,:'TOTAL COST<<:` $=j Project Number _ _ _ Account Number - ;;1;: :, ' -,:: Account Number - Account Number - *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support-Yes/No By signing this requisition form,I certify that the City's public contracting requirements have been satisfied. Employee: • Department Head: qual to or gre than$5,000) Department Manager/Supervisor: City Manager: �n� (Greater than$ ,0 0) Funds appropriated for current fiscal year: OES / NO VIA I 1 1 !V Finance Director-(Equal•reater than$5,000) Date 111 Comments: Form#3-Requisition , Kariann Olson From: Mariane Berry Sent: Tuesday,September 05,2023 3:07 PM To: Kariann Olson Cc: Taina Glick;Jason Wegner Subject: RE:OpenGov INV00013699-City of Ashland,OR Attachments: City of Ashland,OR-OpenGov Renewal-7.31.2023-FULLY EXECUTED.pdf;Fee breakdown for 2023-25.pdf; O pe n G ov_I n vo i ce_2023.pd f Hi Kariann— We will need a PO for this in the amount of$107,871.59.Taina provided the fee breakdown for the asset piece (thanks Taina!), and the remaining goes to 037900.604100. Is the attached sufficient enough info to prepare it? Thank you! Mariane From: Kariann Olson<kari.olson@ashland.or.us> Sent:Tuesday, September 5, 2023 10:05 AM To: Mariane Berry<mariane.berry@ashland.or.us> Cc: Kariann Olson <kari.olson@ashland.or.us> Subject: RE: OpenGov INV00013699-City of Ashland,OR Hello, ( ( �Z No, I have not issued a PO for OpenGov recently. C Thank you. Kariann Kariann (Kari) Olson,Purchasing Specialist 4 4 was . _. . , . . . , City of Ashland Purchasing Office 90 North Mountain Avenue, Ashland, Oregon 97520 541.488.5354 I TTY 800.735.2900 Kari.olsonashland.or.us This email transmission is official business of the City of Ashland,and it is subject to Oregon Public Records Law for disclosure and retention.If you have received this message in error,please contact me at 541.488.5354.. 1 From: OpenGov Billing<billing@opengov.com> Sent:Thursday,August 31, 2023 5:48 PM To: Mariane Berry<mariane.berry@ashland.or.us>; Accounts Payable<pavable@ashland.or.us> Subject: OpenGov INV00013699 -City of Ashland, OR [EXTERNAL SENDER] Dear Accounts Payable, Your invoice INV00013699 is available: Invoice Due Date: 09/30/2023 Invoice Total Amount: 117,867.63 USD PLEASE NOTE OUR NEW REMITTANCE INFORMATION ON OUR INVOICE We would appreciate prompt payment, otherwise please let us know if there are any issues.Thank you for your business! Billing Department OpenGov billing@opengov.com www.opengov.com Silicon Valley I Portland I Dallas Chicago I Boston 3 Enterprise Asset Management(Cartegraph) 2023-26 Renewal 8/1/2023-7/31/2024 8/1/2024-7/31/2025 8/1/2025-7/31/2026 $ 55,925.00 $ 58,721.25 $ 61,657.31 086000.605700 11,185.00 11,744.25 12,331.46 081200.605700 11,185.00 11,744.25 12,331.46 081800.605700 11,185.00 11,744.25 12,331.46 111800.603 200 11,185.00 11,744.25 12,331.46 088400.605700 5,592.50 5,872.13 6,165.73 086500.605700 5,592.50 5,872.13 6,165.73 0 OPENGOV Invoice: INV00013699 OpenGov, Inc. Invoice Date: 08/31/2023 PO Box 41340 Due Date: 09/30/2023 San Jose,CA 95160 Payment Terms: Net 30 United States Account Number: A00000858 Purchase Order#: Bill To Details: City of Ashland,OR Accounts Payable 20 E Main St Ashland,Oregon 97520 United States payable@ashland.or.us CHARGE SUMMARY Product Name Service Period Quantity Amount Tax Total Asset Builder 07/31/2023-07/30/2024 1 $2890.64 $0.00 $2890.64 Asset Management 07/31/2023-07/30/2024 1 $19270.93 $0.00 $19270.93 Budgeting&Planning 07/31/2023-07/30/2024 1 $64614.89 $0.00 $64614.89 Facilities Domain 07/31/2023-07/30/2024 1 $4806.17 $0.00 $4806.17 Orange Advantage 07/31/2023-07/30/2024 1 $0.00 $0.00 $0.00 Parks&Recreation Domain 07/31/2023-07/30/2024 1 $3203.93 $0.00 $3203.93 Scenario Builder 07/31/2023-07/30/2024 1 $4817.73 $0.00 $4817.73 Signal Domain 07/31/2023-07/30/2024 1 $1602.24 $0.00 $1602.24 Stormwater Domain 07/31/2023-07/30/2024 1 $3203.93 $0.00 $3203.93 Transportation Domain 07/31/2023-07/30/2024 1 $4806.17 $0.00 $4806.17 Walkability Domain 07/31/2023-07/30/2024 1 $2243.14 $0.00 $2243.14 Wastewater Collection Domain 07/31/2023-07/30/2024 1 $3203.93 $0.00 $3203.93 Water Distribution Domain 07/31/2023-07/30/2024 1 $3203.93 $0.00 $3203.93 INVOICE TOTALS Subtotal: $117,867.63 Tax: $0.00 Total: $117,867.63 Credit Memo Amount: $9,996.04 Payments: $0.00 Invoice Due(uso): $107,871.59 W g ok to pay 9/1/23 DocuSi9n Envelope ID:ElA5AD31-470C-445C-8343-6FF8CAC173C2 • Q OPENGOV OpenGov Inc. PO Box 41340 San Jose,CA 95160 United States Quote Number: 00-000R7202 Created On: 7/6/2023 Prepared By: Audrey Della Order Form Expiration: 7/30/2023 Email: ahelle@opengov.com Subscription Start Date: 7/312023 Contract Term: 36 Months Subscription End Date: 7/302026 Customer Information Customer: City of Ashland,OR Contact Name: Marione Berry • Bill To/Ship To: 20 East Main Street Email: mariane.berry@ashland.oius Ashland,Oregon 97520 United States Order Details Billing Frequency:Annually in Advance Payment Terms:NetThirty(30)Days • • SOFTWARE SERVICES: Product/Service j Start Date End Date ! Annual Fee OpenOov Budgeting&Planning-CREDIT FOR UNUSED SOFTWARE Dashboards,Reporting&Analytics,Transparency,Story Builder,Community Feedback, 7/31/2023 9/30/2023 $9,996.04 Financial Integration,Operating&Capital Budgeting Enterprise Asset Management OMS User(Unlimited Users),Scenario Builder,Asset Builder,Facilities Domain,Parks& Recreation Domain,Wastewater Collection Domain,Signal Domain,Stormwater Domain, 7/31/2023 7/30/2024 $55,925.00 Transportation Domain,WalkabilityDomain,Water Distribution Domain,Orange Advantage OpenGov Budgeting&Planning Dashboards,Reporting&Analytics,transparency,Story Builder,Community Feedback, 7/31/2023 7/30/2024 $61,942.63 Financial Integration,Operating&Capital Budgeting Enterprise Asset Management OMS User(Unlimited Users),Scenario Builder,Asset Builder,Facilities Domain,Parks& Recreation Domain,Wastewater Collection Domain,Signal Domain,Stormwater Domain, 7/31/2024 7/30/2025 $58,721.25 Transportation Domain,Walkability Domain,Water Distribution Domain,Orange • Advantage OpenGov Budgeting&Planning Dashboards,Reporting&Analytics,Transparency,Story Builder,Community Feedback, 7/31/2024 7/30/2025 $65,039.76 Financial Integration,Operating&Capital Budgeting Enterprise Asset Management OMS User(Unlimited Users),Scenario Builder;Asset Builder;Facilities Domain,Parks& Recreation Domain,Wastewater Collection Domain,Signal Domain,Stormwater Domain, 7/31/2025 7/30/2026 $61,657.31 Transportation Domain,Walkablllty.Domatn,Water Distribution Domain,Orange Advantage Openoov Budgeting&Planning Dashboards,Reporting&Analytics,transparency,Story Builder;Community Feedback, 7/31/2025 7/30/2026 $68,291.75 Financial Integration,Operating&Capital Budgeting Annual Subscription Total: See Billing Table Billing'Bible: Billing Date Amount Due July 31,2023 $107,871.59 (Software Subscription+Credit for Unused Software) July 31,2024 5123,761.01 July 31,2025 $129,949.06 DocuS7 Envelope ID:ElA5AD31-470C-445C-B343-6FF8CAC173C2 OPENGOV SOFTWARE SERVICES AGREEMENT • OPENGOV SOFTWARE SERVICES AGREEMENT This Software Services Agreement(this "Agreement") is entered into by OpenGov, Inc., a Delaware corporation with a principal place of business at 6525 Crown Blvd #41340, San Jose, CA 95160 ("OpenGov") and the customer listed on the signature block below (Customer"), as of the date of last signature below(the"Effective Date"). This Agreement sets forth the terms under which Customer will be permitted to use OpenGov's hosted software services. 1. DEFINITIONS. "Customer Data" means data that is provided by Customer to OpenGov pursuant to this Agreement (for example, by email or through Customer's software systems of record). Customer Data shall not include any confidential personally identifiable information. "Documentation" means the documentation for the Software Services at the Customer Resource Center page found at https://opengov.zendesk.com. "Feedback" means suggestions, comments, improvements, ideas, or other feedback or materials regarding the Software Services provided by Customer to OpenGov, including feedback provided through online developer community forums. "Initial Term" means the initial license term specified in number of years on the Order Form, commencing on the Effective Date. "Intellectual Property Rights" means all intellectual property rights including all past, present, and future rights associated with works of authorship, including exclusive exploitation rights, copyrights, and moral rights, trademark and trade name rights and similar rights, trade secret rights, patent rights, and any other proprietary rights in intellectual property of every kind and nature. "Order Form" means OpenGov's Software Services order form that: (a) specifies the Software Services provided by OpenGov; (b) references this Agreement; and (c) is signed by authorized representatives of both parties. "Renewal Term" means each additional renewal period, which shall be for a period of equal duration as the Initial Term,for which this Agreement is extended pursuant to Section 7.2. 2. SOFTWARE SERVICES,SUPPORT AND PROFESSIONAL SERVICES 2.1 Software Services. Subject to the terms and conditions of this Agreement, OpenGov will use commercially reasonable efforts to perform the software services identified in the applicable Order Form entered into by OpenGov and Customer("Software Services"). 2.2 Support& Service Levels. Customer support is available by email to support@opengov.com or by using the chat messaging functionality of the Software Services,both of which are available during OpenGov's standard business hours. Customer may report issues any time. However, OpenGov will address issues during business hours. OpenGov will provide support for the Software Services in accordance with the Support and Software Service Levels found at https://opengov.com/service-sla, as long as Customer is entitled to receive support under the applicable Order Form and this Agreement. 2.3 Professional Services. (a) If OpenGov or its authorized independent contractors provides professional services to Customer, such as implementation services, then these professional services will be described in a statement of work("SOW") agreed to by the parties (the "Professional Services"). Unless otherwise specified in the SOW, any pre-paid Professional Services Fees must be utilized within one (1) year from the Effective Date. Any unused pre-paid Professional Services Fees shall be forfeited. (b) Unless the SOW provides otherwise, all reasonable travel expenses, pre-approved by Customer and incurred by OpenGov in performing the professional services will be reimbursed by Customer. Travel expenses • Rev.2018.01_210519NoS1g DocuSipn Envelope ID:ElA5AD31-470C-445C-B343-6FF8CAC173C2 OPENGOV SOFTWARE SERVICES AGREEMENT 5.2 "Confidential Information" means all confidential business, technical, and financial information of the disclosing party that is marked as "Confidential" or an equivalent designation or that should reasonably be understood to be confidential given the nature of the information and/or the circumstances surrounding the disclosure (including the terms of the applicable Software Agreement). OpenGov's Confidential Information includes,without limitation,the software underlying the Software Services and all Documentation. 5.3 Notwithstanding the foregoing, "Confidential Information" does not include: (a) "Public Data," which is data that the Customer has previously released to the public, would be required to release to the public, upon request, according to applicable federal,state,or local public records laws,or Customer requests OpenGov make available to the public in conjunction with the Software Services. Confidential Information does not include (b) information that has become publicly known through no breach by the receiving party; (c) information that was rightfully received by the Receiving Party from a third party without restriction on use or disclosure; or (d) information independently developed by the Receiving Party without access to the Disclosing Party's Confidential Information. • 6. PAYMENT OF FEES 6.1 Fees; Invoicing; Payment; Expenses. (a) Fees. The fees for the Software Services for the Initial Term and any Renewal Term ("Software Services Fees") and the fees for Professional Services ("Professional Services Fees") are set forth in the applicable Order Form. Software Services Fees and Professional Services Fees shall hereafter be referred to as "Fees". Except to the extent otherwise expressly stated in this Agreement or in an Order Form, (i)all obligations to pay Fees are non-cancelable and all payments are non-refundable, (ii)Customer must pay all Fees due under all Order Forms and SOW within thirty (30) days after Customer receives each invoice (invoices are deemed received when OpenGov emails them to Customer's designated billing contact); (iii) the Software Service Fee shall be due annually in advance, and (iv) Customer must make all payments without setoffs, withholdings or deductions of any kind. (b) Annual Software Maintenance Price Adjustment. OpenGov shall increase the Fees payable for the Software Services during any Renewal Term by 5%each year of the Renewal Term. (c) Invoicing and Payment. OpenGov will invoice the Customer according to the Billing Frequency listed on the Order Form. Customer shall pay all invoices according to the Payment Terms listed on the Order Form. (d) Travel Expenses. Unless the SOW provides otherwise, OpenGov will invoice Customer for travel expenses, pre-approved by the Customer, incurred in connection with each SOW as they are incurred.Customer shall pay all such valid invoices within thirty (30) days of receipt of invoice. Each invoice shall include receipts for the travel expenses listed on the invoice. (e) Customer Delays;On Hold Fee. On Hold Notice. Excluding delays caused by Force Majeure as described in Section 10.5, if OpenGov determines that Customer's :personnel or contractors are not completing Customer's responsibilities described in the applicable SOW timely or accurately, OpenGov shall promptly, but in no event more than thirty (30) days from the date of such determination deliver to Customer a notice (an "On Hold Notice") that (A) designates the Professional Services to be provided to the Customer as"On Hold", (B) detail Customer's obligations and responsibilities necessary for OpenGov to continue performing the Professional Services, and (C) specify the Customer shall be invoiced for lost time in production (e.g. delayed or lost revenue resulting from rescheduling work on other projects, delay in receiving milestone payments from Customer, equipment, hosting providers and human resources idle)for a fee equal to 10%of the first year Software Service Fee(the"On Hold Fee"). II. Effects of On Hold Notice. Upon issuing an On Hold Notice, OpenGov shall be entitled, without penalty, to (A) reallocate resources otherwise reserved for the performance of the Professional Services, and (B) stop or caused to be stopped the Professional Services to be provided to the Customer Rev.2018.01 210519NoSig DocuSign Envelope ID:ElA5AD31-470C-445C-B343-6FF8CAC173C2 OPENGOV SOFTWARE SERVICES AGREEMENT to OpenGov's standard data deletion and retention practices. Upon written request, Customer may request deletion of Customer Data, excluding any Insights, prior to the date of termination or expiration of this Agreement. Such request must be addressed to "OpenGov Vice President, Customer Success" at OpenGov's address for notice described at Section 10. 7.5 Survival. The following sections of this Agreement shall survive termination: Section 5 (Confidentiality), Section 6 (Payment of Fees), Section 7.4(b) (Deletion of Customer Data), Section 8.3 (Warranty Disclaimer), Section 9(Limitation of Liability)and Section 10(Miscellaneous). 8. REPRESENTATIONS AND WARRANTIES; DISCLAIMER 8.1 By OpenGov. (a) General Warranty. OpenGov represents and warrants that: (i) it has all right and authority necessary to enter into and perform this Agreement; and (ii) the Professional Services, if any, will be performed in a professional and workmanlike manner in accordance with the related statement of work and generally prevailing industry standards. For any breach of the Professional Services warranty, Customer's exclusive remedy and OpenGov's entire liability will be the re-performance of the applicable services. If OpenGov is unable to re-perform all such work as warranted, Customer will be entitled to recover all fees paid to OpenGov for the deficient work. Customer must make any claim under the foregoing warranty to OpenGov in writing within ninety (90)days of performance of such work in order to receive such warranty remedies. (b) Software Services Warranty. OpenGov further represents and warrants that for a period of ninety (90) days, the Software Services will perform in all material respects in accordance with the Documentation. The foregoing warranty does not apply to any Software Services that have been used in a manner other than as set forth in the Documentation and authorized under this Agreement. OpenGov does not warrant that the Software Services will be uninterrupted or error-free. Any claim submitted under this Section 8.1(b) must be submitted in writing to OpenGov during the Term. OpenGov's entire liability for any breach of the foregoing warranty is to repair or replace any nonconforming Software Services so that the affected portion of the Software Services operates as warranted or, if OpenGov is unable to do so, terminate the license for such Software Services and refund the pre-paid, unused portion of the Fee for such Software Services. 8.2 By Customer. Customer represents and warrants that (i) it has all right and authority necessary to enter into and perform this Agreement; and (ii) OpenGov's use of the Customer Data pursuant to this Agreement will not infringe,violate or misappropriate the Intellectual Property Rights of any third party. 8.3 Disclaimer. OPENGOV DOES NOT WARRANT THAT THE SOFTWARE SERVICES WILL BE UNINTERRUPTED OR ERROR FREE; NOR DOES IT MAKE ANY WARRANTY AS TO THE RESULTS THAT MAY BE OBTAINED FROM USE OF THE SOFTWARE SERVICES. EXCEPT AS SET FORTH IN THIS SECTION 8, THE SOFTWARE SERVICES ARE PROVIDED "AS 1S"AND OPENGOV DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY,TITLE, FITNESS FOR A PARTICULAR PURPOSE,AND NON-INFRINGEMENT. 9. LIMITATION OF LIABILITY 9.1 By Type. NEITHER PARTY, NOR ITS SUPPLIERS, OFFICERS, AFFILIATES, REPRESENTATIVES, CONTRACTORS OR EMPLOYEES, SHALL BE RESPONSIBLE OR LIABLE WITH RESPECT TO ANY SUBJECT MATTER OF THIS AGREEMENT UNDER ANY CONTRACT, NEGLIGENCE, STRICT LIABILITY, OR OTHER THEORY: (A) FOR ERROR OR INTERRUPTION OF USE OR FOR LOSS OR INACCURACY OF DATA OR COST OF PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES OR LOSS OF BUSINESS; (B) FOR ANY INDIRECT, EXEMPLARY, PUNITIVE, INCIDENTAL, SPECIAL, OR CONSEQUENTIAL DAMAGES; OR(C) FOR ANY MATTER BEYOND SUCH PARTY'S REASONABLE CONTROL, EVEN IF SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH LOSS OR DAMAGE. 9.2 By Amount. IN NO EVENT SHALL EITHER PARTY'S AGGREGATE, CUMULATIVE LIABILITY FOR ANY CLAIMS ARISING OUT OF OR IN ANY WAY RELATED TO THIS AGREEMENT EXCEED THE FEES PAID BY CUSTOMER TO OPENGOV(OR, IN THE CASE OF CUSTOMER, PAYABLE)FOR THE SOFTWARE SERVICES UNDER THIS AGREEMENT IN THE 12 MONTHS PRIOR TO THE ACT THAT GAVE RISE TO THE LIABILITY. Rev.2018.01_210519NoSig Docu$ign Envelope ID:ElA5AD31-470C-445C-B343-6FF8CAC173C2 OPENGOV SOFTWARE SERVICES AGREEMENT DS claim arising out of or in connection with this Agreement shall be only in the Federal or State court with competent jurisdiction located in SaR-Mateo County, Califori ie,and the parties hereby submit to the personal jurisdiction and venue therein. Jackson County,Oregon 10.11 Complete Agreement. This Agreement is the complete and exclusive statement of the mutual understanding of the parties and supersedes and cancels all previous written and oral agreements, communications, and other understandings relating to the subject matter of this Agreement. No modification of this Agreement will be binding, unless in writing and signed by an authorized representative of each party. Approved as to form. Assistant City Attorney, Carmel Zahran. 7.13.23 Rev.2018.01 210519NoSig • Kariann Olson From: Mariane Berry Sent: Tuesday,September 05,2023 3:12 PM To: Kariann Olson Cc: Taina Glick;Jason Wegner Subject: RE:OpenGov INV00013699-City of Ashland,OR That'd be great—thank you. From: Kariann Olson<kari.olson@ashland.or.us> Sent:Tuesday,September 5, 2023 3:11 PM To: Mariane Berry<mariane.berry@ashland.or.us> Cc:Taina Glick<taina.glick@ashland.or.us>;Jason Wegner<jason.wegner@ashland.or.us>; Kariann Olson <kari.olson@ashland.or.us> Subject: RE: OpenGov INV00013699-City of Ashland,OR Hello Mariane, We will need a requisition form. I can prepare the form and relay it to you with the PO. Thank you. Kariann(Kari)Olson,Purchasing Specialist City of Ashland Purchasing Office 90 North Mountain Avenue, Ashland, Oregon 97520 541.488.5354 I TTY 800.735.2900 Kari.olson@ashland.or.us This email transmission is official business of the City of Ashland,and it is subject to Oregon Public Records Law for disclosure and retention.If you have received this message in error,please contact me at 541.488.5354.. From: Mariane Berry<mariane.berry@ashland.or.us> Sent:Tuesday,September 05, 2023 3:07 PM To: Kariann Olson<kari.olson@ashland.or.us> Cc:Taina Glick<taina.glick@ashland.or.us>;Jason Wegner<iason.wegner@ashland.or.us> Subject: RE: OpenGov INV00013699-City of Ashland,OR Hi Kariann— 1 • From:Accounts Payable<pavable@ashland.or.us> Sent:Tuesday,September 5, 2023 7:26 AM To: Mariane Berry<mariane.berry@ashland.or.us>;Jason Wegner<iason.wegner@ashland.or.us> Subject: FW: OpenGov INV00013699-City of Ashland,OR Can you please provide account codes or a PO? I am unable to process without this information. Heather Rodriguez,Accounts Payable 4 IF ,. , , , , City of Ashland Finance Department 20 E Main St,Ashland,Oregon 97520 (541)552-2010 I TTY 800.735.2900 Heather.Rodriguez(@ashland.or.us Online asblancLo.rms;social media(Facebook @CityOfAshlandOregon I Twitter @CityofAshland) This email transmission is official business of the City of Ashland,and it is subject to Oregon Public Records Law for disclosure and retention.If you have received this message in error,please contact me at(541)552-2010.. From: Mariane Berry<mariane.berry@ashland.or.us> Sent: Friday,September 01, 2023 4:02 PM To:Accounts Payable<pavable@ashland.or.us>;Jason Wegner<lason.wegner@ashland.or.us> Subject: RE: OpenGov INV00013699-City of Ashland,OR Jason—not sure if you want to approve this also, but it matches the contract that was signed/approved back in July. I am good with submitting for payment. Mariane From:OpenGov Billing<billing@opengov.com> Sent:Thursday,August 31,2023 5:48 PM To: Mariane Berry<mariane.berrv@ashland.or.us>;Accounts Payable<payable@ashland.or.us> Subject:OpenGov INV00013699-City of Ashland, OR [EXTERNAL SENDER] Dear Accounts Payable, Your invoice INV00013699 is available: 3