HomeMy WebLinkAboutHelman_145_149_PA-T1-2022-00198CITY OF
,A',SHLAND
November 23, 20'22
Notice of Filial Decision
The Ashland Planning Commission has upheld the administrative decision of approval for the following
request,
PLANNING ACTION: PA -T1-2022-001.98
SUBJECT PROPERTY: 145 & 149 Helman St.
APPLICANT/OWNER: Lately Aspenleiter & Kaien J -Spencer
DESCRIPTION: A request for land use approval for a Conditional Use Permit (CUP)
to authorize a three -unit Trave lei" s Accommodation in the existing duplex on the property located
at 145 and 149 Holman Street, One accommodation will be located in the owner -occupied unit at
149 Heiman St. The residence at 145 Ilelman St will be rented in its entirety. The application
includes a complete set of findings explaining how the Special Use standards are met. Tile property
has 1`61,11' off-street parking spaces, and a sprinkler systern will be added to the duplex prior to the
operation of the Accommodation. COMPREHENSIVE PLAN DESIGNATION: Multi Family
Residential; ZONING: R-3; MAP: 39 IE 04 CC; TAX LOT: 4700
The Planning Commission's decision oil appeal becomes final with this mailing of the Notice of Filial
Decision. (AMC 18.5.1.050.6,4) The approval is valid for a period of 18 months and all conditions of
approval identified oil the attached Findings are required to be met prior to project completion.
The application, all associated documents and evidence submitted, and the applicable criteria are
available for review at the Ashland Community Development Department, located at 51 Winburn Way,
Copies of file documents can be requested and are charged based on the City of Ashland copy fee
schedule,
This decision may be appealed to the Oregon Land Use Board of Appeals (LUBA) in accordance with
Oregon State Law, Please contact LUIBA for specific appeal information,
)Ltqi-/`/�wLYL%crretiori,&)Lv�/�l,—Lit�L" yd aid ,�/"]"-- asp, or 503-373-1265. They are located at 550 Capitol Street
ME., Suite 235, Salem, Oregon 97301-2552,
If you have any questions regarding this decision, please contact Johanna Tuthill in the Community
Development Department at (541) 488-5305.
Cc: Parties of record
COMMUNITY DEVELOPMENT DEPARTMENT Tel: 541A88-5305
51 Winburn Way Fax: 541-W-2060
Ashland, Otegon 97520 TTY: 800-735-2900
ASHLAND PLANNING DEPARTMENT
FINDINGS & ORDERS
PLANNING ACTION: PA -T1-2022-00198
SUBJECT PROPERTY: 145 & 149 Heiman St.
APPLICANT/OWNER: Katelyn Aspenleiter & Kaien J -Spencer
DESCRIPTION: A request for land use approval for a Conditional Use Permit (CUP)
to authorize a three -unit Traveler's Accommodation in the existing duplex on the property located
at 145 and 149 Heiman Street. One accommodation will be located in the owner -occupied unit at
149 Heiman St. The residence at 145 Heiman St will be rented in its entirety. The application
includes a complete set of findings explaining flow the Special Use standards are met. The property
has four off-street parking spaces, and a sprinkler system will be added to the duplex prior to tile
operation of the Accommodation.
COMPREHENSIVE PLAN DESIGNATION: Multi .family Residential; ZONING: R-3;
MAP: 39 1 E 04 CC; TAX LOT: 4700
SUBMITTAL DATE:
October 20, 2022
DEEMED COMPLETE DATE:
October 27, 2022
STAFF APPROVAL DATE:
November 23, 2022
DEADLINE TO APPEAL (4:30 p.m.):
December 5, 2022
FINAL DECISION DATE:
December 6, 2022
APPROVAL EXPIRATION DATE:
June 6, 2024
DECISION
Subject Property
The subject property is located oil the west side of Heiman St, between Van Ness and Central
Avenues. The subject property is zoned multi -family residential (R-3), and is bordered to the south,
west and north by other R-3 zoned properties, Employment (E-1) zoning is located directly across
Heiman St. to the east, and Commercial and Industrial zones are within walking distance of the
property. The subject property and surrounding area are located in the Skidmore Academy Historic
District.
The parcel is 0.15 acres, with frontage along Heiman Street and alley -access directly to the north
of the property. It is developed with a duplex, and a detached parking structure at the rear of tine
property. The duplex was built in 1946 and is approximately 1610 sq. ft in total.
The applicant is applying for a Conditional Use Permit (CUP) to authorize a Traveler's
Accommodation at the duplex property located at 145 & 149 Heiman St. The application proposes
two traveler's accommodation units, and one owner occupied unit, within the existing duplex. One
traveler accommodation unit, and the owner -occupied unit, will be located within the dwelling at
149 Heiman St„ The application materials include a site plan demonstrating sufficient square
footage in the dwelling to support the owner's unit and the travelers' accommodation unit. Tire
dwelling at 145 Heiman St. will be rented in its entirety as a single traveler's accommodation unit.
In order to comply with Oregon State Building Code, a sprinkler system will be installed in both
accommodation units prior to the operation of either travelers' accommodation. No additional
PA -T1-2022-00198
145 &149 Heiman St./jt
Page 1
structural or exterior changes are proposed to the site, and therefore tile bulk of the Site Design
standards do not apply.
Conditional Use Permit & Special Use Standards
The application is required to meet the special use standards for a Travelers' Accommodation in
AMC 18.2.3.220 and the approval criteria for a Conditional Use Permit in AMC 18.5.4.050.
A Travelers' Accommodation is an allowed use in the R-3 zone if it meets the Special Use
Standards. Those standards include:
• That the property is located within 200 feet of a boulevard, avenue or neighborhood
collector. The property fronts Heiman St, satisfying this requirement.
• The property oil which the Travelers' Accommodation is sited must be the primary
residence of the business owner. The application has specified that Katelyn Aspenleiter
will be the owner/occupant of the accommodations. The city will be notified with ally
change in occupancy/ownership that affects the residency and ownership requirements of
this conditional use permit.
• The primary residence must be at least 20 years old. As indicated by Tax Assessor data,
the duplex was constructed in 1946.
• The allowed number of units is determined by dividing the total square footage of the lot
by 1,800 square -feet (e.g., 8045/1800=4.4). This property would allow a total of 4.4 units.
Tile applicant has proposed only two units as Travelers' Accommodations in addition to
the owner's unit.
• Each unit must have 400 square -feet of gross interior floor space. The application includes
a site plan demonstrating at least 400 sf of interior floor space for each accommodation.
The applicant's proposal to operate a two guest -unit Travelers' Accommodations requires a total
of four parking spaces: one for each guest -unit and two for the property owner. The application
materials include a site plan indicating four parking spaces off of the alley with adequate turn
around space. The applicant is required to provide two bicycle parking spaces. Those spaces have
not been identified and will need to be prior to the issuance of business license. A condition of
approval to that affect has been included.
The targeted use of an equivalent property in the R-3 zone would be equal to 3.6 dwelling units
(0.18 ac x 20 du/ac). The proposed use will not generate more traffic than three full-time residences
and hotel/motel use is shown to have a lower trip generation than single-family homes. Tile
Traveler's Accommodation will not affect the development of adjacent properties. The application
complies with all of the applicable provisions of the R-3 zoning district, the Special Use Standards
AMC 18.2.3.220 and the Conditional Use Permit approval criteria AMC 18.5.4.050.
The property is currently served by adequate City facilities for water, sewer, storm drainage and
electricity. Based upon information included with the application and in the record, staff concludes
that the proposal will not have a greater adverse material impact on the impact area in terms of
architectural compatibility, air quality, and generation of traffic, noise, light and glare and the
development of adjacent properties than the prior use of the property, or the target use allowable
within the zone.
PA -TI -2022-00198
145 &149 HeInian St./jt
Page 2
The applicant has submitted a burden of proof document showing that they meet the criteria for a
Conditional Use Permit, and the proposed use is in conformance with the zoning district
requirements as well as the special use standards.
The approval critea•ia for a Travelers' Accommodation are detailed in AMC 18.2.3.220 as
follows:
Where travelers' accommodations and accessory travelers' accommodations are allowed, they require a
Conditional Permit under chapter 18.5.4, are subject to Site Design Review under chapter 18.5.2, and shall
meet the following requirements. Because the property is fully developed and there are no site changes
proposed or required we do not address the Site Design Review critieria.
A. Travelers' Accommodations and Accessory Travelers' Accommodations. Travelers'
accommodations and accessory travelers' accommodations shall meet all of the following
requirements.
1. An accommodation must meet all applicable building, fire, and related safety codes at all times
and must be inspected by the Fire Department before occupancy following approval of a
Conditional Use Permit and periodically thereafter pursuant to AMC 15.28.
2. The business -owner of a travelers' accommodation or the property owner of an accessory
travelers' accommodation must maintain a City business license and pay all transient occupancy
tax in accordance with AMC 4.24 and AMC 6.04 as required.
3. Advertising for an accommodation must include the City planning action number assigned to the
land use approval,
4. Offering the availability of residential property for use as an accommodation without a valid
Conditional Use Permit approval, current business license and transient occupancy tax
registration is prohibited and shall be subject to enforcement procedures.
B. Travelers' Accommodations. In addition to the standards described above in section 18.23.220.A,
travelers' accommodations shall meet all of the following requirements.
1. The property is located within 200 feet of a boulevard, avenue, or neighborhood collector as
identified on the Street Dedication Map in the Comprehensive Plan. Distances to the property
from a boulevard, avenue, or neighborhood collector shall be measured via a public street or
public alley to a lot line.
2. During operation of a travelers' accommodation, the property on which the travelers'
accommodation is sited must be the primary residence of the business -owner. "Business -owner"
shall be defined as a person or persons who own the property and accommodation outright; or
who have entered into a lease agreement with the property owner(s) allowing for the operation of
the accommodation. Such lease agreement must specifically state that the property owner is not
involved in the day-to-day operation or financial management of the accommodation and that the
business -owner has actual ownership of the business and is wholly responsible for all operations
associated with the accommodation, and has actual ownership of the business.
3. The primary residence on the site must be at least 20 years old. The primary residence may be
altered and adapted for travelers' accommodation use, including expansion of floor area.
Additional structures may be allowed to accommodate additional units, but must be in
conformance with all setback and lot coverage standards of the underlying zone.
4. The number of travelers' accommodation units allowed shall be determined by the following
criteria.
PA -T1-2022-00198
145 &149 HeInian St./jt
Page 3
a. The total number of units, including the business -owner's unit, shall be determined by
dividing the total square footage of the lot by 1,800 square feet. Contiguous lots under the
same ownership may be combined to increase lot area and the number of units, but not in
excess of the maximum established by this ordinance. The maximum number of
accommodation units shall not exceed nine per approved traveler's accommodation with
primary lot frontage on boulevard streets, For travelers' accommodation without primary lot
frontage on a designated boulevard, but within 200 feet of a boulevard, avenue, or
neighborhood collector street, the maximum number of units shall be seven. Street
designations shall be as determined by the Street Dedication Map in the Comprehensive
Plan. Distances to the property from a boulevard, avenue, or neighborhood collector shall
be measured via a public street or public alley to a lot line.
L Excluding the business -owner's unit and the area of the structure it will occupy, there must
be at least 400 square feet of gross interior floor space remaining per unit,
5. Each accommodation must have one off-street parking space and the business -owner's unit
must have two parking spaces. All parking spaces shall be in conformance with chapter 18.4.3.
6. Only one ground or wall sign, constructed of a non -plastic material, non -interior illuminated, and
a maximum of six square feet total surface area is allowed. Any exterior illumination of signage
shall be installed such that it does not directly illuminate any residential structures adjacent or
nearby the travelers' accommodation in accordance with subsection 18.4.4.050.C.1.
7. An annual inspection by the Jackson County Health Department shall be conducted as required
by the laws of Jackson County or the State of Oregon.
8. Transfer of business -ownership of a travelers' accommodation shall be subject to all
requirements of this section and conform with the criteria of this section. Any further
modifications beyond the existing approval shall be in conformance with all requirements of this
section.
A Conditional Use Permit shall be granted if the approval authority finds that the application
meets all of the following criteria, or can be made to conform through the imposition of
conditions as provided in AMC 18.5.4.050.
1. That the use would be in conformance with all standards within the zoning district in which the use is
proposed to be located, and in conformance with relevant Comprehensive plan policies that are not
implemented by any City, State, or Federal law or program.
2. That adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access
to and throughout the development, and adequate transportation can and will be provided to the subject
property.
3. That the conditional use will have no greater adverse material effect on the livability of the impact area
when compared to the development of the subject lot with the target use of the zone, pursuant with
subsection 18.5.4.050.A.5, below. When evaluating the effect of the proposed use on the impact area,
the following factors of livability of the impact area shall be considered in relation to the target use of the
zone.
a. Similarity in scale, bulk, and coverage.
b. Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass
transit use are considered beneficial regardless of capacity of facilities.
c. Architectural compatibility with the impact area.
d. Air quality, including the generation of dust, odors, or other environmental pollutants.
e. Generation of noise, light, and glare.
PA -11-2022-00198
145 &149 Helman St./jt
Page 4
f. The development of adjacent properties as envisioned in the Comprehensive Plan.
g. Other factors found to be relevant by the approval authority for review of the proposed use,
4. A conditional use permit shall not allow a use that is prohibited or one that is not permitted pursuant to
this ordinance.
5. For the purposes of reviewing conditional use permit applications for conformity with the approval criteria
of this subsection, the target uses of each zone are as follows.
c. R-2 and R-3. Residential use complying with all ordinance requirements, developed at the density
permitted by chapter 18.2.5 Standards for Residential Zones.
In staffs assessment, the application with the attached conditions complies with applicable
ordinances and meets all required criteria. Planning Action #PA -TI -2022-00198 is approved with
the following conditions. Further, if any one or more of the following conditions are found to be
invalid for any reason whatsoever, then Planning Action #PA -T1-2022-00198 is denied. The
following are the conditions and they are attached to the approval:
1) That the Travelers' Accommodation shall meet all applicable building, fire, and related
safety codes at all times, and shall be inspected by the Fire Department before commencing
operations and periodically thereafter pursuant to AMC 15.28.
2) That the required sprinkler system be installed in both units prior to the operation of the
accommodation.
3) That an annual inspection by the Jackson County Health Department shall be conducted as
required by the laws of Jackson County or the State of Oregon.
4) That the applicants shall obtain and maintain a city business license and register for and
pay all transient occupancy tax as required in AMC 4.24 and AMC 6.04 prior to the
operation of the Travelers' Accommodation.
5) That only one wall or ground sign is permitted on site in conjunction with the Traveler's
Accommodation. The sign shall be constructed out of a non -plastic material, shall not be
internally illuminated, and shall have a maximum sign area of six square feet and a
maximum overall height of five feet. Any exterior illumination shall not direct light on to
any adjacent residential uses. A sign permit demonstrating compliance with these
conditions and with the regulations in the Ashland Municipal Code section 18.2.3.220.F
and chapter 18.4.7 shall be obtained prior to the placement of any signage on the property.
6) That the subject property shall remain the primary residence of the applicants as business -
owners, and evidence of primary residence (i.e. valid Oregon Drivers Licenses or
Identification Card reflecting this address) shall be provided for the review of the Staff
Advisor prior to the issuance of a business license as required in AMC section
18.2.3.220.A.
7) That any advertisement for the Travelers' Accommodation unit must include the City of
Ashland Planning Action number assigned to this city land use approval.
8) That a transfer of business -ownership of the Travelers' Accommodation shall be subject to
all requirements of this section and conform to the criteria of this section. If any changes
under a transfer of business -ownership do not comply with the Land Use Ordinance, a new
Conditional Use Permit and/or other planning actions may be required as determined by
PA -T1-2022-00198
145 &149 Helnian St./jt
Page 5
Planning Staff.
9) That any change in residency or business -ownership be reported to the city's Planning Staff
prior to the continuation of the use as a travelers' accommodation.
10) That prior to the issuance of the business license bike parking shall be identified to
accommodate 2 bike parking spaces or sufficient indoor storage for bikes shall be provided.
Brandon Goldman, dinterim Director
Department of Community Development
s3 Aozz
Date
PA -TI -2022-00198
145 &149 Heiman St./it
Page 6
AFFIDAVIT OF MAILING
STATE OF OREGON
County of Jackson
The undersigned being first duly sworn states that:
1. I am employed by the City of Ashland, 20 East Main Street, Ashland,
Oregon 97520, in the Community Development Department.
2, On November 23, 2022, 1 caused to be mailed, by regular mail, in a sealed
envelope with postage fully prepaid, a copy of the attached planning action notice to
each person listed on the attached mailing list at such addresses as set forth on this list
under each person's name for the Planning Action #PA-T'I-2022-00189 for 145-149
Heiman
.ichaeCSuffitvan
Signature of Employee
G.IconvwdevlplanningTianning AcSonsWAs by SteeMe'manlNe'man_745_14Me'man_145-f49_PA-T1.2022-00198%lo6c€ng%ODW4e,man_145-149_PA-Tl-2022-00189_NOD_Affida'rtof 61aing.docx
t 1/2312022
PA -T1-2022-00189 391E04CC5200
130 HELMAN GROUP LLC
322 PIONEER ST
ASHLAND, OR 97520
PA -T1-2022-00189 391E04CC5100
BAKER BARRY A/MICHELLE A
122 HELMAN ST
ASHLAND, OR 97520
PA -T1-2022-00189 391E04CC4800
CHAPPELL CURTIS C TRUSTEE ET
522 MYRTLE AVE
MODESTO, CA 95350
PA -T1-2022-00189 391E04CC3000
GALLOWAY PAUL E/KIMBERLY D
157 VAN NESS AVE
ASHLAND, OR 97520
PA -T1-2022-00189
KATELYN ASPENLEITER/KAIEN SPENCER
145 HELMAN
ASHLAND, OR 97520
PA -T1-2022-00189 391E04CC2200
MASON MARY ET AL
530 LOMA ATTA
CARMEL, CA 93923
PA -T1-2022-00189 391E04CC4300
ROSS SANDRA LYNN TRSTEE FBO
10409 CLAYSTONE DR
DENTON, TX 76207
PA -T1-2022-00189 391E04CC7400
SMITH ANDREW K ET AL
75 HELMAN ST
ASHLAND, OR 97520
PA -T1-2022-00189 391E04CC4400
VAN AKEN LOIS E TRUSTEE ET AL
140 CENTRAL AVE
ASHLAND, OR 97520
145 & 149 Heiman St
11/23/22 NOC
27
PA -T1-2022-00189 391E04CC2300
AGUILAR JORDAN ASHLEY/SHELDON
PO BOX 1953
JACKSONVILLE, OR 97530
PA -T1-2022-00189 391E04CC2500
BROUILLARD MARK TODD/DONNA
159 HELMAN ST
ASHLAND, OR 97520
PA -T1-2022-00189 391E04CC5000
COMMUNITY HEALTH CENTER INC
246 FOURTH ST
ASHLAND, OR 97520
PA -T1-2022-00189 391E04CC2700
GREENE FAMILY LIMITED LIABILI
367 OXFORD ST
ASHLAND, OR 97520
PA -T1-2022-00189 391E04CC7100
LIVNI GIL
2974 CHAPMAN LN
ASHLAND, OR 97520
j PA -T1-2022-00189 391E04CC90000
j NORTH JAMES E/ DEBRA J
! 85 CENTRAL AVE
a ASHLAND, OR 97520
PA -T1-2022-00189 391E04CC7500
SHIELDS JOAN DARLENE
123 CENTRAL AVE
ASHLAND, OR 97520
i
PA -T1-2022-00189 391E04CC2800
SNIFFEN MATTHEW S/REBECCA A
99 UNION ST
ASHLAND, OR 97520
PA -T1-2022-00189 391E04CC4600
WEBSTER MARVIN GRAHAM JR/URSU
116 CENTRAL ST
ASHLAND, OR 97520
I'ME
PA -T1-2022-00189 391E04CC2400
ARMOR SHERI
171 HELMAN ST
ASHLAND, OR 97520
PA -T1-2022-00189 391E04CC2600
BROWN MICHAEL HAROLD & PHYLLI
119 VAN NESS AVE
ASHLAND, OR 97520
PA -T1-2022-00189 391E04CC4500
DELUCA RONALD L TRUSTEE ET AL
228 MORNINGLIGHT DR
ASHLAND, OR 97520
PA -T1-2022-00189 391E04CC2900
HIRSCHBOECK ROBERT W TRUSTEE
71 SCENIC DR
ASHLAND, OR 97520
PA -T1-2022-00189 391E04CC2100
MAGNOLIA INVESTMENT GROUP LLC
2974 CHAPMAN LN
ASHLAND, OR 97520
PA -T1-2022-00189 391E04CC4900
ROGERS BRIAN S TRUSTEE ET AL
117 HELMAN ST
ASHLAND, OR 97520
PA -T1-2022-00189 391E04CC4200
SILBOWIT2 ALFRED I TRUSTEE ET
160 CENTRAL ST
ASHLAND, OR 97520
PA -T1-2022-00189 391E04CC4700
SPENCER SAGE RYAN ET AL
1880 OLD TDPANGA CANYON RD
TDPANGA, CA 90290
PA -T1-2022-00189 391E04CC5300
WILSON DONALD A TRUSTEE ET AL
152 HELMAN ST
ASHLAND, OR 97520
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CITY OF
Planning Department, 51 Winburn Way, Ashland, Oregon 97520
541-488-5305 Fax: 541-552-2050 www.ashland,orus TTY: 1-80,0-735-2900 -ASHLAND
NOTICE OF APPLICATION
PLANNING ACTION: PA -TI -2022-00198
SUBJECT PROPERTY: 145 & 149 Heiman St.
APPLICANT/OWNER: Katelyn Aspenleiter & Kaien .1 -Spencer
DESciurriON: A request for land use approval for a Conditional Use Permit (CUP) to authorize a three -unit
Traveler's Accommodation in the existing duplex on the property located at 145 and 149 1-lebrian Street. One
accommodation will be in the owner -occupied unit at 149 lleb-nan St. The residence at 145 llelman St will be rented in
its entirety. The application includes a complete set of findings explaining how the Special Use standards are met. The
property has four off-street parking spaces, and a sprinkler system will be added to the duplex prior to the operation of
the Accommodation. COMPRE HENSIVE PLAN DESIGNATION: Multi Family Residential; ZONING: R-3; MAP:
39 1E 04 C(,; TAX LOT: 4700
NOTICE OF COMPLETE APPLICATION: October 2S, 2022
DEADLINE FOR SUBMISSION OF WRITTEN COMMENTS: November 11, 2022
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The Ashland Planning Division Staff has . rceived a complete application for the prop-,, � noted on Page I of this notice.
Because of the COVID-19 pandemic, application materials are provided online and comments will be accepted by email.
Alternative arrangements for reviewing the application or submitting comments can be made by contacting (541) 488-5305
or jjlpnniland.or.L]S.
A copy of the application, including all documents, evidence and applicable criteria are available online at "What's
Happening in my City" at ht p - isash land. Of'. US/develo
Copies of application materials will be provided
at reasonable cost, if requested!. Under extenuating circumstances, application materials may be requested to be reviewed
iin-person, at the Ashland Community Development & Engineering Services Building, 51 Winburn Way, via a pre -arranged
appointment by calling (5,41) 488-5305 or emailing ig D L � i lq@'�a� Iigg0,2E..14,s.
11 L_ _ ly
Any affected property owner or resident has a right to submit written comments to pjannin ggahlaijic.or.us or to the City of
Ashland Planning Division, 51 Winburn Way, Ashland, Oregon 97520 prior to 4:30 p.m. on the deadline date shown on Page
1.
Ashland Planning Division Staff determine, if a Land Use application is complete within 30 days of submittal. Upon
determination of completeness, a notice is sent to surrounding properties within 200 feet of the property submitting application
which allows for a 14 day comment period. After the comment period and not more than 45 days from the application being
deemed complete, the Planning Division Staff shall make a final decision on the application. A notice of decision is mailed to
the same properties within 5 days of decision. An appeal to the Planning Commission of the Planning Division Staff's decision
must be made in writing to the Ashland Planning Division within 12 days from the date of the mailing of final decision. (AMC
18.5.1.050.G)
The ordinance criteria applicable to this application are attached to this notice. Oregon law states that failure to raise an
objection concerning this application, by letter, or failure to provide sufficient specificity to afford the decision maker an
opportunity to respond to the issue, precludes your right of appeal to the Land Use Board of Appeals (LUBA) on that issue.
Failure to specify which ordinance criterion the objection is based on also precludes your right of appeal to LUBA on that
criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with
sufficient specificity to allow this Department to respond to the issue precludes an action for damages in circuit court.
If you have questions or comments concerning this request, please feel free to contact Johanna Tuthill at
J ohajqatg�ti flft_qsh land. or. us or 541-488-5305
CONDITIONAL USE PERMITS See
. I . . ......... . .....
A Conditional Use Permit shall be granted if the approval authority finds that the application meets all of the following criteria, or can be made
to conform through the imposition of conditions.
1. That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located,
and in conformance with relevant Comprehensive plan policies that are not implemented by any City, State, or Federal law or
prograin.
2. That adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and thl-OUgh0lit the
development, and adequate transportation can and will be provided to the subject property.
3. That the conditional use will have no greater adverse material effect oil the livability of the impact area when compared to the
development of the Subject lot with tile target use of the zone, pursuant with subsection 18.5.4.050.A.5, below. When evaluating
the effect of tile proposed use on the impact area, the following factors of livability of the impact area shall be considered in
relation to the target use of the zone.
a. Similarity in scale, bulk, and coverage.
b. Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transit use are considered
beneficial regardless of capacity of facilities.
C. Architectural compatibility with the inipact area.
d. Air quality, including the generation of dust, odors, or other enviroiniiental pollutants.
e. Generation of noise, light, and glare.
f. The development of'adjacent properties as envisioned in the Comprehensive Plan,
9. other factors found to be relevant by the approval authority For review of the proposed use.
4. A conditional use permit shall not allow a use that is prohibited or one that is not permitted pursuant to this ordinance.
5, For the purposes of reviewing conditional use permit applications for conformity with the approval criteria of this subsection,
the: target uses of each zone are as follows,
a. WR and RR. Residential use complying with all ordinance requirements, developed at the density permitted by
chapter 18.2.5 Standards for R -ntial Zones.
b. R-1. Residential use complying with ail ordinance requirements, developed at the ocnsity permitted by chapter 18.2.5
Standards for Residential Zones.
C. R-2 and R-3. Residential use complying with all ordinance requirements, developed at the density permitted by chapter
18.2.5 Standards for Residential Zones.
d. Gl. The general retail commercial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an
intensity of 0.35 floor to area ratio, complying with all ordinance requirements: and within the Detailed Site Review
overlay, at an intensity of 0.50 floor to area ratio, complying with all ordinance requirements.
C. C -1-D. The general retail commercial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an
intensity of 1.00 gross floor to area ratio, complying with all ordinance requirements.
f. E-1. The general office uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 0.35
floor to area ratio, complying with all ordinance requirements: and within the Detailed Site Review overlay, at an
intensity of 0.50 floor to area ratio, complying with all ordinance requirements,
g. M-1. The general light industrial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, complying with all
ordinance requirements.
la. CM -C1. The general light industrial uses listed in chapter 18.3.2 Croman Mill District, developed at an intensity of
0.50 gross floor to area ratio, complying with all ordinance requirements.
i. CM -OE and CM -MU. The general office uses listed in chapter 18.3.2 Croman Mill District, developed at an intensity
of 0.60 gross floor to area, complying with all ordinance requirements.
k. CM -NC. The retail commercial uses listed in chapter 18.3.2 Cro€nan Mill District, developed at an intensity of 0.60
gross floor to area ratio, complying with all ordinance requirements,
1. HC, NM, and SOU. The permitted uses listed in chapters 18.3.3 Health Care Services, 18.3.5 North Mountain
Neighborhood, and 18.3.6 Southern Oregon University District, respectively, complying with all ordinance
requirements.
TRAVELERS' ACCOMMODATIONS
18.2.3.220
Where travelers' accommodations and accessory travelers' accommodations are allowed, they require a Conditional Permit under chapter
18.5.4, are subject to Site Design Review under chapter 18.5.2, and shall meet the following requir-erments. See definitions of travelers'
accommodation and accessory travelers' accommodation in pail 18-6.
A. Travelers' Accommodations and Accessory Travelers' Accommodations. Travelers' accommodations and accessory travelers'
accommodations shall meet all the following requirements.
I. An accommodation must meet all applicable building, fire, and related safety codes at all times and must be inspected by the Fire
Department before occupancy following approval of a Conditional Use Permit and periodically thereafter pursuant to AMC 15.28.
2. The business -owner of a travelers' accommodation or the property owner of an accessory travelers' accommodation must maintain a
city business license and pay all transient occupancy tax in accordance with AMC 4.24 and AMC 6.04 as required.
3. Advertising for an accommodation must include the City planning action number assigned to the land use approval.
4. Offering the availability of residential property for use as an accommodation without a valid Conditional Use Permit approval, current
business license and transient occupancy tax registration is prohibited and shall be subject to enforcement procedures.
B. Travelers' Accommodations. lit addition to the standards described above in section 18.23.220.A, travelers' accommodations shall meet
all of the following requirements.
I. The property is located within 200 feet of a boulevard, avenue, or neighborhood collector as identified on the Street Dedication Map
in the Comprehensive Plan. Distances to the property from a boulevard, avenue, or neighborhood collector shall be measured via a
public street or public alley to a lot line.
2. During operation of a travelers' accommodation, the property on which the travelers' accommodation is sited must be the primary
residence of the business -owner. 'Business -owner" shall be defined as a person or persons who own the property and accommodation
outright; or who have entered into a lease agreement with the property owner(s) allowing for the operation of the accommodation.
Stich lease agreement must specifically state that the property owner is not involved in the day-to-day operation or financial
management of the accommodation and that the business -owner has actual ownership of the business and is wholly responsible for all
operations associated with the accommodation and has actual ownership of the business.
3. The primary residence on the site Hurst be at least 20 years old. The primary residence may be altered and adapted for travelers'
accommodation use, including expansion of floor area. Additional structures may be allowed to accommodate additional units but
Hurst be in conformance with all setback and lot coverage standards of the underlying zone.
4. The number of travelers' accommodation units allowed shall be determined by the following criteria.
a. The total number of units, including the business -owner's unit, shall be determined by dividing the total square footage of the lot
by 1,800 square feet. Contiguous lots ander the same ownership may be combined to increase lot area and the number of units,
but not more than the maximum established by this ordinance. The maximum number of accommodation units shall not exceed
nine per approved traveler's accommodation with primary lot frontage on boulevard streets. For travelers' accommodation
without primary lot frontage on a designated boulevard, but within 200 feet of a boulevard, avenue, or neighborhood collector
street, tine maximum number of units shall be seven. Street designations shall he as determined by the Street Dedication Map in
the Comprehensive Plan. Distances to the property from a boulevard, avenue, or neighborhood collector shall be measured via a
public street or public alley to a lot line.
G4comm-devlplanningl3'Ianning AdionsU'As by Sveet1F11HeImanUielman_145149lFielman_145-149_PA-TI-2022-00]981NoticingUlelman_145-149_PA-ri-2022-00199_NOCdo .K
b. Excluding the business -owner's un" d the area of the structure it will occupy, there st be at least 400 square feet of gross
interior floor space remaining per mm.
5. Each accommodation must have one off-street parking space and the business -owner's unit must have two parking spaces. All
parking spaces shall be in conformance with chapter 18.4.3.
6. Only one ground or wall sign, constructed of a non -plastic material, non -interior illuminated, and a maximum of six square feet total
surface area is allowed. Any exterior illumination of signage shall be installed such that it does not directly illuminate any residential
structures adjacent or nearby the travelers' accommodation in accordance with subsection 18.4.4.050.0.1.
7. An annual inspection by the Jackson County Health Department shall be conducted as required by the laws of Jackson County or the
State of Oregon.
8. Transfer of business -ownership of a travelers' accommodation shall be subject to all requirements of this section and conform with the
criteria of this section. Any further modifications beyond the existing approval shall be in conformance with all requirements ofthis
section.
COcommKlea\planninglPlanning ActioAOM by Sireetdrdlelmanlllelman_145_14911-lelinan_145-149_PA-TI-2022-001984\oticin&5}{elman_145-149_PA-TI-2022-00789_TdoCAOC.x
AFFIDAVIT OF MAILING
STATE OF OREGON
County of Jackson
The undersigned being first duly sworn states that:
1. I am employed by the City of Ashland, 20 East Main Street, Ashland,
Oregon 97520, in the Community Development Department.
2. On October 28, 2022, 1 caused to be mailed, by regular mail, in a
sealed envelope with postage fully prepaid, a copy of the attached planning action
notice to each person listed on the attached mailing list at such addresses as set
forth on this list under each person's name for the Planning Action #PA -T1-2022-
0000189 for 145-149 Helman
�" W 7
Signature of Employee
Ct1UserslfrapprtDes91op4Tempiates'AFFIDAVIT OF MNLIWG_ReganAocx 1012&2022
PA -T1-2022-00189 391E04CC5200
130 HELMAN GROUP LLC
322 PIONEER ST
ASHLAND, OR 97520
PA -T1-2022-00189 391E04CC5100
BAKER BARRY A/MICHELLE A
122 HELMAN ST
. ASHLAND, OR 97520
Easy •. Address Labels
110111, • •01111111- Poll 11
7
PA -T1-2022-00189 391E04CC2300
AGUILAR JORDAN ASHLEY/SHELDON
PO BOX 1953
JACKSONVILLE, OR 97530
PA -T1-2022-00189 391E04CC2500
BROUILLARD MARK TODD/DONNA
159 HELMAN ST
ASHLAND, OR 97520
• • •
I ,
PA -T1-2022-00189 391E04CC2400
ARMOR SHERI
171 HELMAN ST
ASHLAND, OR 97520
PA -T1-2022-00189 391E04CC2600
BROWN MICHAEL HAROLD & PHYLLI
119 VAN NESS AVE
ASHLAND, OR 97520
PA -T1-2022-00189 391E04CC4800 PA -T1-2022-00189 391E04CC5000 PA -T1-2022-00189 391E04CC4500
CHAPPELL CURTIS C TRUSTEE ET COMMUNITY HEALTH CENTER INC DELUCA RONALD L TRUSTEE ET AL
522 MYRTLE AVE 246 FOURTH ST 228 MORNINGLIGHT DR
MODESTO, CA 95350 ASHLAND, OR 97520 ASHLAND, OR 97520
PA -T1-2022-00189 391E04CC3000
GALLOWAY PAUL E/KIMBERLY D
157 VAN NESS AVE
ASHLAND, OR 97520
PA -T1-2022-00189 391E04CC2700
GREENE FAMILY LIMITED LIABILI
367 OXFORD ST
ASHLAND, OR 97520
PA -T1-2022-00189 PA -T1-2022-00189 391E04CC7100
KATELYN ASPENLEITER/KAIEN SPENCER I LIVNI GIL
145 HELMAN 12974 CHAPMAN LN
ASHLAND, OR 97520 ASHLAND, OR 97520
PA -T1-2022-00189 391E04CC2200
MASON MARY ET AL
530 LOMA ATTA
CARMEL, CA 93923
PA -T1-2022-00189 391E04CC4300
ROSS SANDRA LYNN TRSTEE FBO
10409 CLAYSTONE DR
DENTON, TX 76207
PA -T1-2022-00189 391E04CC7400
SMITH ANDREW K ET AL
75 HELMAN ST
ASHLAND, OR 97520
PA -T1-2022-00189 391E04CC90000
NORTH JAMES E/ DEBRA J
85 CENTRAL AVE
ASHLAND, OR 97520
PA -T1-2022-00189 391E04CC7500
SHIELDS JOAN DARLENE
123 CENTRAL AVE
ASHLAND, OR 97520
PA -T1-2022-00189 391E04CC2800
SNIFFEN MATTHEW S/REBECCA A
99 UNION ST
ASHLAND, OR 97520
PA -T1-2022-00189 391E04CC2900
HIRSCHBOECK ROBERT W TRUSTEE
71 SCENIC DR
ASHLAND, OR 97520
PA -T1-2022-00189 391E04CC2100
MAGNOLIA INVESTMENT GROUP LLC
2974 CHAPMAN LN
`ASHLAND, OR 97520
PA -T1-2022-00189 391E04CC4900
ROG ERS BRIAN S TRUSTEE ET AL
117 HELMAN ST
ASHLAND, OR 97520
PA -T1-2022-00189 391E04CC4200
SILBOWITZ ALFRED I TRUSTEE ET
160 CENTRAL ST
ASHLAND, OR 97520
PA -T1-2022-00189 391E04CC4700
SPENCER SAGE RYAN ET AL
1880 OLD TOPANGA CANYON RD
TOPANGA, CA 90290
PA -T1-2022-00189 391E04CC4400 PA -T1-2022-00189 391E04CC4600 PA -T1-2022-00189 391E04CC5300
VAN AKEN LOIS E TRUSTEE ET AL WEBSTER MARVIN GRAHAM JR/URSU WILSON DONALD A TRUSTEE ET AL
140 CENTRAL AVE 116 CENTRAL ST 152 HELMAN ST
ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520
Allez a avery.ca/gabarits
: '
Willsex le Gabarit Avery
5160 1
October 15, 2022
Property Owner and Applicant:
Katelyn Aspenleiter and Kaien J- Spencer
145 and 149 l Ielman
Ashland, OR 97520
Conditional Use Perinit Application Travelers' Acconiniodation
Application: Travelers' Accommodation request for 145 and 149 Heiman
To Whom it May Concern,
This letter is written to request the Planning Department approval for two owner -occupied
travelers' accommodation. Street address 149 is an Owner's Unit in which a room would be
rented for short-term accommodation and 145 is currently a long term rental, however, will also
be a short-term rental in the future. Each unit is 800 sq feet and so there is 400 sq ft for both the
owner "unit" and the traveler "unit." Kaien's name is on the application as he is a current owner
but future occupant. If and when occupancy charges between Kaien and Katelyn, we will provide
proof of residency for Kaien.
The 0.15 acre property is occupied by a historic structure that was constructed in the 1940s. It is
a duplex with a detached garage. The total gross square footage of both duplex units and the
detached garage is 2010 (805 per unit and 400 garage). It is a one story structure. The duplexes
and the garage are 31% of the total lot. The parking area is 1050 sq feet and fits 4 cars and is
lb% of the total lot arca. It meets the requirements for backup space. There are 3-5 trees and/or
large bushes on the property and they take up approx 200 sq ft or less than 3 % of the total lot.
We will not be pursuing a LEED certification at this time.
The property is zoned R-3. The duplex is located in a historic district and there are no proposed
structure or exterior design changes. Nearby homes are either single family residences, short
term rentals, or long term rentals. This proposal is to convert the two units into a short -terns,
Traveler's Accommodation with one of them being the owner's unit where only a portion of the
home will be rented.
Both units will have fire sprinklers installed before the first traveler accommodation rental.
AJ: The proposed single unit iravelel• ' acconiniodatioir ii,ill meet all applicable btrildirjg, fire acrd 1 eluted scrfe0)
codes.
A.2: I will maintain a city business license acrd pay all transient occupancy taxes.
A.3: Any potential adverlising will include the city planning action number assigned to kind use approval.
A.4: All regulations oullined in this section will be followed
B.1: The property has frontage on the boulevard, avenue or neighborhood collector:
B.2: During operation of a travelerrs'accotrrtrrodation, the property on which the travelers'accorrrtrrodaliorr is sited
is the primacy residence of the husiness-owmi:
8.3: The primary residence on the site is at least 20 years old. It was buill in the 1840s.
B. 4: There is sr f iciest square footage to accommodate the travelers' accommodation.
B.5: There are 4, gravel srrr face parking spaces accessed by the alley. The total required parking area far the use of
the property as a Traveler s Accowwodation is already met. No changer to the parking layout is proposer!
8.6: The signage would consist of the address number affixed to the wall of the apartment and no other signs will he
displayed
B.7: An annual inspection by the Jackson Courcy Health Department will be conducted as required by the lem's"of
Jackson Couuly or the State of Oregon. The munher of occupants is limited to four and no foods are prepared by the
property owner; so no special inspection is required
B.8: No sale of this property is anticipated and if the property ever does sell, the neiv owners will need to conform
with the criteria of this section.
We thank you very much for considering our application. The marketing of our short term rental
will emphasize a "walking distance to town" experience and can accommodate a family during
times when hotels have little to no availability. Vile will ensure the character of the home remains
unchanged and any cosmetic improvements will be done with the historic district goals in mind.
Knowing that many tourists do not visit the area because they are not able to bring their pets, we
will allow pets in our short term rental. Having this accommodation type makes Ashland's
economy more resilient. Please let us know if anything is lacking in our application and we look
forward to your review.
We will paythe $1120.25 via credit card for the site design review and the conditional use permit.
Proof of occupancy for Katelyn is attached and we will send in proof of Kaien's occupancy when
that time comes. Thank you for your consideration.
Sincerely,
Katelyn and Kaien
.9�
L
10/20/22
To: City of Ashland Planning Department
Fr: Homeowners of 145 and 149 Heiman
Re. Traveler's Accommodation
This letter is to confirm that Katelyn Aspenleiter is the owner occupant and sole business owner
of the traveler accommodation at 145 and 149 Heiman. if ownership of the business should
change, we will provide an updated letter and updated proof of residency.
Thank you.
Kaien Orion J -Spencer
Sage Spencer - - �-
Katelyn Aspenleiter /
Kelli Aspenleiter k ''
Irrpr&l Planning Division ZONING PERMIT APPLICATION
ai 51 Winburn Way, Ashland OR 97520
CITY OF FILE#
ASHLAND 541-488-5305 Fax 541-488-6006
DESCRIPTION OF PROJECT Heiman Traveler Accomodation
DESCRIPTION OF PROPERTY
Street Address
Assessor's Map No. 39 1 E
Zoning
Tax Lot(s)
Comp Plan Designation
APPLICANT
Name Katelyn Aspenleiter and Kaien J -Spencer Phone E
Address 145 and 149 Delman city
PROPERTY OWNER
Name
Address
same as above
Pursuing LEED@ Certification? El YES 0 NO
-Mail ajastiow@gmail.com
Phone E -Mail
SUIRVEYOR, ENGINEER, ARCHITECT, LANDSCAPE ARCHITECT, OTHER
Title Name Phone
Address
Title Name Phone
Address
city Zip
'city
City
on,
E -Mail
Zip
E -Mail
- Zip
I hereby certify that the statements and information contained in this application, including the enclosed drawings and the required findings effect, are in all respects,
true and correct. I understand that all property pins must be shown on the drawings and visible upon the site inspection. In the event the pins are not shown or their
location found to be incorrect, the oviner assumes full responsibility. / further understand that if this request is subsequently contested, the burden will be on me to
establish:
1) that / produced sufficient [actual evidence at the hearing to support this request;
2) that the findings of fact furnishedjuslifies the granting of the request;
3) that the findings of fact furnished by me are adequate; and further
4) that all structures or improvements are properly located on the ground.
Failure in this regard will result most likely in riot only the request being set aside, but also possibly in my structures being built in reliance thereon being required to
be removed itZ expense, If I have any doubts, I am advised to seek competent professional advice and assistance.
7 10/12/22
_z_
Apple ant's Signature T77-17 Date
As owner of the property involved in this,request, I have read and understood the complete application and its consequences to me as a property
owner.
10/12/22
........ . . ............
Property Owner's Signature (required) Date
[To be completed by Qly $W�
Date Received
Zoning Permit Type
Filing Fee $
Ca` comrn-dnAphnningTomis & 14ndoutsVDnh)g Permit Apphcation.doc
ZONING PERMIT SUBMITTAL_ REQUIREMENTS
❑ APPLICATION FORM must be completed and signed by both applicant and property owner.
❑ FINDINGS OF FACT — Respond to the appropriate zoning requirements in the form of factual statements or
findings of fact and supported by evidence. List the findings criteria and the evidence that supports it. Include
information necessary to address all issues detailed in the Pre -Application Comment document.
❑ 2 SETS OF SCALED PLANS no larger than 11"x17". Include site plan, building elevations, parking and landscape
details. (Optional —1 additional large set of plans, 2'x3% to use in meetings)
❑ FEE (Check, Charge or Cash)
❑ LEEDO CERTIFICATION (optional) — Applicant's wishing to receive priority planning action processing shall
provide the following documentation with the application demonstrating the completion of the following steps:
• Hiring and retaining a LEEDO Accredited Professional as part of the project team throughout design and
construction of the project; and
• The LEEDO checklist indicating the credits that will be pursued.
NOTE:
• Applications are accepted on a first come, first served basis.
• Applications will not be accepted without a complete application form signed by the applicant(s) AND property
owner(s), all required materials and full payment.
• All applications received are reviewed for completeness by staff within 30 days from application date in accordance
with ORS 227.178.
• The first fifteen COMPLETE applications submitted are processed at the next available Planning Commission
meeting. (Planning Commission meetings include the Hearings Board, which meets at 1;30 pm, or the full Planning Commission, which
meets at 7:00 pm on the second Tuesday of each month. Meetings are held at the City Council Chambers at 1175 East Main St).
• A notice of the project request will be sent to neighboring properties for their comments or concerns.
• If applicable, the application will also be reviewed by the Tree andlor Historic Commissions.
G:Scomm-devlplanninffva s&Handou[s\Zoning Penni[ Applicalion.dac
P F
IF MA4M
City of Ashland
Community Development Department
51 Winburn Way
Ashland, OR 97520
Telephone: 541-488-5305
Inspection Line: 541-552-2080
Plan Type: Type I Planning Action
Work Class: Type I Planning Action
PERMIT NUMBER
PA -T1-2022-00198
Apply Rate: 10/20/2022
Ma' &:T.aac Lot ::. Pro orf' .Atldress
391 E04CC4700 149 Heiman St
Owner: Katelyn Aspenleiter
Owner 145 Heiman St
Address: Ashland, OR 97520
Phone: (858) 390-8256
Traveler's Accommodation
Applicant: Katelyn Aspenleiter
Applicant 145 Holman St
Address: Ashland, OR 97520
Phone: (858) 390-8256
Fee Description: Amount:
Conditional Use Permit (Type l) $1,120.25
Applicant: Date:
Total Fees: $1,120.25
CITY OF
-.S H LA N D
Community Development Department
Planning Division
PRE -APPLICATION CONFERENCE
INFORMATION SHEET & SUBMITTAL REQUIREMENTS
PURPOSE
Updated 7/1/2021
Pre -application conferences are required for all projects that require a Type I, Type ll or Type III planning actions as
defined in Chapter 18.5.1 of the Ashland Municipal Code. Definitions for Type, I, 11 and III planning actions can be
found at www.ashland.or.uslcode.ase. If you are unsure if your project falls into any of the categories listed, please
contact the Planning Division of the Community Development Department for assistance at (541) 488-5305.
The purpose of the pre -application conference is to allow the applicant and the City Staff to meet and discuss the
proposed project early in the development process. This early review and meeting helps to identify opportunities and
key issues prior to preparation and submission of the Planning application. Before a proposal goes before the Planning
Commission for approval, most of the issues can be worked out so that the project is ready for review with few
additional changes or conditions needed.
PROCESS
Requests for a pre -application conference must be submitted to the Planning Division a minimum of two weeks in
advance of the scheduled meeting. Pre -application conferences are scheduled for Wednesdays between 2:00 and
4:00 PM. These conferences are scheduled on a first come — first served basis. A time cannot be reserved without
payment and a complete submittal as described on the attachment.
The narrative and the plans are then electronically sent to each concerned department to review and return comments
to the Project Planner. Where applicable, other agencies such as the Oregon Department of Transportation and
Jackson County will be invited to comment.
At the conclusion of the pre -application conference, you will receive a list of comments on what you will need to submit
for your planning action. In some cases, the Project Planner may recommend waiving the pre -application meeting if
the pre -application comments are self-evident and there are no critical issues.
Once the pre -application comments are issued, you have six months to submit for your planning action. If more than
six months elapse from the time of the conference to your planning application, a second conference may be required
due to potential code changes.
CITY OF Planning Division
-ASHLAND 51 Winburn Way, Ashland, OR
97520
PRE -APPLICATION CONFERENCE APPLICATION
DESCRIPTION OF PROJECT
Project Description Traveler Accomodation
APPLICANT
Name
Katelyn Aspenleiter Phone 858.380.8256 E -Mail katelynaspen@
149 Heiman Ashland 97520
Address city Zip
PROPERTY OWNER
same as above
Name Day Time Phone
Address City Zip
DESCRIPTION OF PROPERTY
149 Heiman
Street Address Assessors Map No. 391 E Tax Lot(s)
SUBMITTAL REQUIREMENTS
To request a pre -application conference, submit this form with true scale PDF drawings to Planninq@ashiand.or.us. The
application will need to include plans addressing the application submission requirements including site and landscaping plans
drawn to a standard scale and formatted to print to scale on paper no larger than 11 -inches by 17 -inches.
1. Completed Application.
2. Narrative -- Provide a written description of proposal and request. (If in Historic District, provide pictures of existing
structures, elevations of proposed structures and details of planned exterior design features and materials)
3. Site Plan — The site plan should contain all applicable elements in the Site Plan Checklist (see page 2) plus any other
information pertinent to this proposal. The site plan will be checked to insure all applicable information is included at the
time the pre -application date is set.
4. Additional information • Provide in the narrative or with the site plan:
1) Number of acres in development
2) Total gross square footage of all structures
3) Number of stories on each structure
4) Indicate number of and square footage of;
a) Dwelling Units (include the units by the number of bedrooms in each unit — e.g. 101 -bedroom, 25 2 -bedroom, etc)
b) Office Spaces
c) Retail Units
d) Other Spaces
5) Percentage of lot coverage by:
a) Structures e) Landscaping
b) Streets & Roads f) Number of parking spaces
c) Parking Areas/Driveways g) Total square footage of landscaped areas.
d) Recreation Areas h) Other pertinent information of the proposed development
5. LI=ED® Certification —Indicate whether project will be pursuing LEER® certification.
6. Submittal Fee
P9.2 of 5
PRE -APPLICATION SITE PLAN CHECKLIST
PRE -APPLICATION BUILDING INFORMATION
Please attempt to indicate the following (Note: if information is not known please leave blank)
Current Building Occupancy Type (select one):
Assembly = More than 50 occupants
Theaters, Restaurants, Nightclubs, Taverns and Bars, Community Halls, Art Galleries, Places of
Worship, Arenas, Bleacher's, etc.
Business = Less than 50 occupants
Professional Service Office, Barber and Beauty Salons, Training and Skill Development not within a
school or academic program, Bank, Print Shop, etc.
Educational
Schools K -12th Grade, Religious Educational Rooms and Auditoriums, Day Care Facilities
Factory
(F- Occupancy's include, among others, the use of a building or structure or portion thereof, for
assembling, disassembling, fabricating, finishing, manufacturing, packaging, repair or processing
operations that are not classified as Group H -Hazardous or Group S -Storage Occupancy's
Pg.3 of 5
YES
NO
NIA
1.
Project Name
✓
2.
Owner Name
✓
3.
Site Address and Map & Taxlot Number
✓
4.
Vicinity Map - with street names and locations of all existing and proposed
streets within or on the boundary of the proposed development
✓
5.
Scale & North Arrow
✓
6.
Lot Layout with approximate dimensions for all lot lines
✓
7.
Zoning Designations in proposed development and surrounding properties
8.
Location & Use of all proposed and existing building, fences and structures
9.
Indicate which buildings are to remain and which are to be removed
10.
Location of all landscaped areas. Indicate existing trees, size, species, and
approximate drip line outer branch location). Identify trees to be removed.
11.
Location and size of all public utilities in and adjacent to the proposed
development including water line and meter size, sewer lines, storm drain
lines, nearest fire hydrant.
12.
Locations of drainage ways or public utility easements in and adjacent to
proposed development.
13.
Location, size and use of all contemplated and existing public areas
14.
Approximate topography (sloe of the site
15.
Location of all parking areas and individual and handicap parking spaces,
ingress and egress on the site and on-site circulation
16.
Use designation for the areas not covered by buildings (e.g. loading, storage,
vacant, open space, etc.
17.
1 Elevations of the building(s)
18.
Construction materials -- wood frame, masonry, etc. (if project is in a Historic
District provide pictures of existing structures and indicate proposed exterior
materials for siding, windows, trim and roofing)
PRE -APPLICATION BUILDING INFORMATION
Please attempt to indicate the following (Note: if information is not known please leave blank)
Current Building Occupancy Type (select one):
Assembly = More than 50 occupants
Theaters, Restaurants, Nightclubs, Taverns and Bars, Community Halls, Art Galleries, Places of
Worship, Arenas, Bleacher's, etc.
Business = Less than 50 occupants
Professional Service Office, Barber and Beauty Salons, Training and Skill Development not within a
school or academic program, Bank, Print Shop, etc.
Educational
Schools K -12th Grade, Religious Educational Rooms and Auditoriums, Day Care Facilities
Factory
(F- Occupancy's include, among others, the use of a building or structure or portion thereof, for
assembling, disassembling, fabricating, finishing, manufacturing, packaging, repair or processing
operations that are not classified as Group H -Hazardous or Group S -Storage Occupancy's
Pg.3 of 5
PA
3.
❑High Hazard
H -Occupancy's includes, among others, the use of a structure, or a portion thereof, that involves the
manufacturing, processing, generation or storage of materials that constitute a physical or health
hazard in quantities allowed in control areas complying with section 414 of the Oregon Structural
Specialty Code.
Institutional
I -Occupancy's includes, among others, the use of a building or structure or a portion thereof for
more than 16 persons, excluding staff, who reside on a 24 hr. basis in a supervised environment
and receive custodial care. Detoxification Facilities, Hospitals, Medical Care, Nursing Homes,
Congregate Living Facilities, Social Rehabilitation Facilities, Assisted Living Facilities, Alcohol and
Drug Centers, Correction Centers, Jails, Reformatories, Adult and Child Day Care Facilities.
Mercantile
Department Stores, Drug Stores, Markets, Motor Fuel -Dispensing Facilities, Retail or Wholesale
Stores, Sales Rooms.
Residential
Single Family Residence, Hotels, Motels, Apartment Houses, Vacation Time Shares, Congregate
Living Facilities (more than 16 occupants), Assisted Living Facilities (with or without a Memory Care
Endorsement), Residential Treatment Facilities, etc.
Is a Change of Occupancy being requested? If yes, please indicate the proposed Occupancy
Type:
❑ Assembly ❑ High Hazard
❑ Business ❑ Institutional
❑ Educational ❑ Mercantile
❑ Factory ❑ Residential
If Residential please indicate which type (select one);
❑R-1 Occupancx
Hotels (transient), Motels (transient), Boarding Houses (transient) with more than 10 occupants.
F] R-2 Occupancy
Apartment Houses, Congregate Living Facilities (non -transient) with more than 16 occupants,
Dormitories, Hotels (non -transient), Motels (non -transient), Vacation Time Share Properties,
Boarding Houses (non -transient) with more than 16 occupants, etc.
❑R-3 Occupancy
Detached One and Two Family Dwellings and Townhouses, Adult Care Facilities (six or fewer
persons of any age less than 24 hrs.), Adult Foster Homes as defined in ORS Chapter 443, or
Family Child Care Homes located in a private residence as defined in the Oregon Structural
Specialty Code section 310.2. Buildings that do not contain more than two dwelling units, Boarding
Houses (non -transient), Child Care Facilities that provide accommodations for six or fewer persons
of any age for less than 24 hrs., Congregate Living Facilities (non -transient) with 16 or fewer
occupants, Lodging Houses, etc.)
R-4 Occupancy
This occupancy shall include buildings, structures or portions thereof for more than five but not more
than 16 persons, excluding staff, who reside on a 24 -hr. basis in a supervised residential
environment and receive custodial care, Congregate Living Facilities, Halfway Houses, Social
Rehabilitation Facilities, Alcohol and Drug Centers Assisted Living Facilities (with or without a
Memory Care Endorsement), Residential Care Facilities (with or without a Memory Care
Endorsement), Residential Treatment Facilities, Group Homes and Facilities, etc.)
PgA ors
4. Type of Building Construction:
Types I and II construction are those types of construction in which the building elements listed in Table
601 of the Oregon Structural Specialty Code are of noncombustible materials. Type III construction is
that type of construction in which the exterior walls are of noncombustible materials and the interior
building elements are of any material permitted by the Oregon Structural Specialty Code. Type IV
Construction (Heavy Timber) is that type of Construction in which the exterior walls are of
noncombustible materials and the interior building elements are of solid or laminated wood without
concealed spaces. Type V Construction is that type of construction in which the structural elements,
exterior walls and interior walls are of any materials permitted by the Oregon Structural Specialty Code.
❑ Type I ❑ Type IV
❑ Type Il ❑ Type V
❑ Type III
5. Is the building equipped or proposed to be equipped with a Fire Protection System? (e.g., Fire
Sprinklers or Fire Alarms)
❑ Yes p No
Any questions regarding the pre -application conference or the formal land use application submittal can be
directed to the Ashland Planning Division at (541) 488.5305. The City of Ashland band Use Code can be
found online at www.ashiand.or.uslcode.asp by clicking on Chapter 18 and selecting the desired section.
Pg.5 of 5
August 15, 2022
Property Owner and Applicant:
Katelyn Aspenleiter and Sage Spencer
149 Helman
Ashland, OR 97520
Conditional Use Permit Application Travelers' Acconimodalion
Application: Travelers' Accommodation request for 145 and 149 Helman
To Whom it May Concern,
This letter is written to request the Planning Department approval for a two -unit travelers'
accommodation. Street address 149 is proposed as the Owner's Unit in which a room would be
rented for short-term accommodation and 145 is proposed to alternate between an occasional
short -terns acconinrodation and long term rental.
The 0.15 acre property is occupied by a historic structure that was constructed in the 1940s, It is
a duplex with a detached garage. The total gross square footage of both duplex units and the
detached garage is 2010 (805 per unit and 400 garage). It is a one story structure. The duplexes
and the garage are 31% of the total lot. The parking area is 1050 sq feet and fits 3 cars and is
16% of the total lot area. There are 3-5 trees and/or large bushes on the property and they take up
approx 200 sq ft or less than 3 % of the total lot. We will not be pursuing a LEED certification at
this time,
The property is zoned R-3. The duplex is located in a historic district and there are no proposed
structure or exterior design changes. Nearby homes are either single family residences, short
term rentals, or long term rentals. This proposal is to convert the two units into a short-term,
Traveler's Accommodation with one of there being the owner's unit where only a portion of the
home will be rented.
A.1: The proposed single unit traveler's accommodalion will meet all applicable building, fire and related safety
codes.
A.2: 1 will maintain a city business license and pay all transient occupawy taxes.
A.3: Any potential advertising will include the city planning action wanlber assigned to land use approval.
A. 4: All regalations outlined in this section will befollowed
B. l: The property has fr•orrtage on the boulevard, averrrre or neighborhood collector:
B..2: During operaliorr of a iravelers'aceorrmrodatiorr, the property orr which the ircn,elers'ciecozrnrnodation is sited
is the primary residence of the business -owner:
8.3: The primary residence on the site is at least 20 years old 11 was built in the 1840s,
8.4: There is sufficient square footage to accommodate the travelers' accorrirrrodatioii.
B.5: There are 4, gravel sur face parking spaces accessed by the alley. The total required parking areafir r the use of
the property as a 7}•aveler s ,accommodation is ab,eady met. No changes to the parking layout is proposed.
B. G: The signage }Mould comisl of the address number affixed to the wall of the apartment crud no other signs will be
displayed
B.7: An annual Inspection by the Jackson County Health Department will be conducted cis required by the Imus of
Jackson County or the State of Oregon The number of occupants is limited lo./bur and no foods erre prepared by the
property owner; so no special inspection is required.
B.8: No sale of this properly is anticipated and if the properly ever does sell, the neiv owners will need to conform
with the criteria of this section.
We thank you very much for considering our application. The marketing of our short term rental
will emphasize a "walking distance to town" experience and can accommodate a family during
times when hotels have little to no availability. We will ensure the character of the home remains
unchanged and any cosmetic improvernents will be done with the historic district goals in mind.
Knowing that many tourists do not visit the area because they are not able to bring their pets, we
will allow pets in our short term rental. Having this accommodation type makes Ashland's
economy more resilient. Please let us know if anything is lacking in our application and we look
forward to your review.
Thank you for your consideration.
Sincerely,
Katelyn and Sage