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Webster_1554_PA-T1-2022-00177
PA -T1-2022-00177 PA -T1-2022-00177 PA -T1-2022-00177 BETH MOGFORD JEANETTE FRIEND AGUILAR JORDAN ASHLEYISHELDON 1641 VERANDA PARK DR. APT 126 1641 VERANDA PARK DR. APT 126 173 HELMAN ST MEDFORD, OR 97504 MEDFORD, OR 97504 ASHLAND, OR 97520 PA -T1-2022-00177 PA -T1-2022-00177 ; ALPERT CHAD SCHLITZER, MARGRET�� 1565 SISKIYOU BLVD SPC 43 622 HELMAN ST 3 �-UL ASHLAND, OR 97520 ASHLAND, OR 97520 CITY OF -AS H LA N D March 23, 2022 Notice of Final Decision On March 23, 2022, the Community Development Director approved the request for the following: Planning Action: PA -T1-2022-00177 Subject Property: 1554 Webster Street Applicant: Rogue Valley Growers & Crafters Market Rogue Planning & Development Services, LLC (agent) Owners: State of Oregon/Southern Oregon University Description: A request for a Conditional Use Permit to allow the seasonal Rogue Valley Growers & Crafters Market to operate on the Southern Oregon University campus at 1554 Webster Street on a temporary basis. As proposed, the market would be open on Tuesdays from 9:00 a.m. to 1:30 p.m. from March through November for up to three seasons. COMPREHENSIVE PLAN DESIGNATION: Southern Oregon University; ZONING: SO; ASSESSOR'S MAP: 39 lE 10CD; TAX LOTS #: 4200 The Community Development Director's decision becomes final and is effective on the 12th day after the Notice of Final Decision is mailed. Approval is valid for a period of 18 months and all conditions of approval identified on the attached Findings are required to be met prior to project completion. The application, all associated documents and evidence submitted, and the applicable criteria are available for review at the Ashland Community Development Department, located at 51 Winbum Way. Copies of file documents can be requested and are charged based on the City of Ashland copy fee schedule. Prior to the final decision date, anyone who was mailed this Notice of Final Decision may request a reconsideration of the action as set forth in the Ashland Land Use Ordinance (ALUO) 18.5.1.050(F) and/or file an appeal to the Ashland Planning Commission as provided in ALUO 18.5.1.050(G). The ALUO sections covering reconsideration and appeal procedures are attached. The appeal may not be made directly to the Oregon Land Use Board of Appeals. If you have any questions regarding this decision, please contact Derek Severson in the Community Development Department at (541) 488-5305. cc: Parties of record and property owners within 200 ft COMMUNITY DEVELOPMENT DEPARTMENT Tel:541ABB-5305 51 Winhum Way Fax: 541-552-2050 Ashland, Oregon 97520 TTY: 600-735-2900 www.ashland.or.us I SECTION 18.5.1.050 Type I Procedure (Administrative Decision with Notice) E. Effective Date of Decision. Unless the conditions of approval specify otherwise or the decision is appealed pursuant to subsection 18.5.1.050.6, a Type I decision becomes effective 12 days after the City mails the notice of decision. F. Reconsideration. The Staff Advisor may reconsider a Type I decision as set forth below. 1. Any party entitled to notice of the planning action, or any City department may request reconsideration of the action after the decision has been made by providing evidence to the Staff Advisor that a factual error occurred through no fault of the party asking for reconsideration, which in the opinion of the Staff Advisor, might affect the decision. Reconsideration requests are limited to factual errors and not the failure of an issue to be raised by letter or evidence during the opportunity to provide public input on the application sufficient to afford the Staff Advisor an opportunity to respond to the issue prior to making a decision. 2. Reconsideration requests shall be received within five days of mailing the notice of decision. The Staff Advisor shall decide within three days whether to reconsider the matter. 3. If the Staff Advisor is satisfied that an error occurred crucial to the decision, the Staff Advisor shall withdraw the decision for purposes of reconsideration. The Staff Advisor shall decide within ten days to affirm, modify, or reverse the original decision. The City shall send notice of the reconsideration decision to affirm, modify, or reverse to any party entitled to notice of the planning action. 4. If the Staff Advisor is not satisfied that an error occurred crucial to the decision, the Staff Advisor shall deny the reconsideration request. Notice of denial shall be sent to those parties that requested reconsideration. G. Appeal of Type I Decision. A Type I decision may be appealed to the Planning Commission, pursuant to the following: I . Who May Appeal. The following persons have standing to appeal a Type I decision. a. The applicant or owner of the subject property. b. Any person who is entitled to written notice of the Type I decision pursuant to subsection 18.5.1.050.B. c. Any other person who participated in the proceeding by submitting written comments on the application to the City by the specified deadline. 2. Appeal Filing Procedure. a. Notice of Appeal. Any person with standing to appeal, as provided in subsection 18.5.1.050.G.1, above, may appeal a Type I decision by filing a notice of appeal and paying the appeal fee according to the procedures of this subsection. The fee required in this section shall not apply to appeals made by neighborhood or community organizations recognized by the City and whose boundaries include the site. If an appellant prevails at the hearing or upon subsequent appeal, the fee for the initial hearing shall be refunded. b. Tinge for Filing. A notice of appeal shall be filed with the Staff Advisor within 12 days of the date the notice of decision is mailed. c. Content of Notice of Appeal. The notice of appeal shall be accompanied by the required filing fee and shall contain. i. An identification of the decision being appealed, including the date of the decision. ii. A statement demonstrating the person filing the notice of appeal has standing to appeal. iii. A statement explaining the specific issues being raised on appeal. iv. A statement demonstrating that the appeal issues were raised during the public comment period. d. The appeal requirements of this section must be fully met or the appeal will be considered by the City as a jurisdictional defect and will not be heard or considered. 3. Scope of Appeal. Appeal hearings on Type I decisions made by the Staff Advisor shall be de novo hearings before the Planning Commission. The appeal shall not be limited to the application materials, evidence and other documentation, and specific issues raised in the review leading up to the Type I decision, but may include other relevant evidence and arguments. The Commission may allow additional evidence, testimony, or argument concerning any relevant ordinance provision. 4. Appeal Hearing Procedure. Hearings on appeals of Type I decisions follow the Type it public hearing procedures, pursuant to section 18.5.1.060, subsections A — E, except that the decision of the Planning Commission is the final decision of the City on an appeal of a Type I decision. A decision on an appeal is final the date the City mails the adopted and signed decision. Appeals of Commission decisions must be filed with the State Land Use Board of Appeals, pursuant to ORS 197.805 - 197.860. COMMUNITY DEVELOPMENT DEPARTMENT Tel; 541-488-5305 51 Winbum Way Fax: 541-552.2050 Ashland, Oregon 97520 TTY: 800-735-2900 I � www.ashland.or.us ASHLAND PLANNING DIVISION FINDINGS & ORDERS PLANNING ACTION: PA -T1-2022- 00177 SUBJECT PROPERTY: 1554 Webster Street APPLICANT: Rogue Valley Growers & Crafters Market Rogue Planning & Development Services, LLC (agent) OWNERS: State of Oregon/Southern Oregon University DESCRIPTION: A request for a Conditional Use Permit to allow the seasonal Rogue Valley Growers & Crafters Market to operate on the Southern Oregon University campus at 1554 Webster Street on a temporary basis. As proposed, the market would be open on Tuesdays from 9:00 a.m. to 1:30 p.m. from March through November for up to three seasons. COMPREHENSIVE PLAN DESIGNATION: Southern Oregon University; ZONING: SO; ASSESSOR'S MAP: 39 IE IOCD; TAX LOTS #: 4200 SUBMITTAL DATE: February 10, 2022 NOTICE OF COMPLETE APPLICATION: February 25, 2022 STAFF APPROVAL DATE: March 23, 2022 APPEAL DEADLINE (4:30 P.M.): April 4, 2022 FINAL DECISION DATE: April 5, 2022 APPROVAL EXPIRATION DATE: October 5, 2023 DECISION The subject property is an approximately 1.95 -acre portion of a larger 14,69 -acre parcel which is bounded on the west by Wightman Street, on the south by Siskiyou Boulevard and Ashland Street, on the east by Walker Avenue, and to the north by the Southern Oregon University Campus including the Lithia Motors Pavilion, Student Recreation Center and Raider Stadium. The roughly 213 of the parent property on the west side of Stadium Street contains the North Campus Village which include the Greensprings, Shasta and McLaughlin residence halls and the Hawk Dining Commons. The property is zoned SO, a Southern Oregon University -specific zoning overlay governed by the 2010 SOU Campus Master Plan. The portion of the property proposed for the market here is at the southeast corner of the parent property, and is vacant with no improvements. There are a number of larger stature Oak trees around the perimeter of the site. The application is a request for a Conditional Use Permit to allow the seasonal Rogue Valley Growers & Crafters Market to operate on the Southern Oregon University campus at 1554 Webster Street on a temporary basis. As proposed, the market would be open on Tuesdays from 9:00 a.m. to 1:30 p.m. from March through November for up to three seasons. The applicant, the Rogue Valley Growers and Crafters Market (RVG&CM), currently operates a seasonal growers market on Tuesdays at the Oregon National Guard Armory at the corner of East Main and Wightman Streets, on Thursdays in Medford, and on Saturdays in the downtown on Oak Street, between East Main Street and Lithia Way. In addition, there is a winter season indoor market held in Phoenix. The application materials explain that the current proposal would allow relocation of the Tuesday market while a remodeling project occurs at the Oregon National Guard Armory site. Specific details of the proposal include: PA -T1-2022-00177 1554 Webster_SOU/RVG&CM Temp Use/dds Page 1 • The market would be open on Tuesdays and operates from 9:00 AM until 1:30 PM with setup beginning at 6:45 AM and tear -down until 2:30 PM. • The market would have a total of approximately 90 vendor booths, with 60 booths on average and up to 100 booths during the peak summer months. • All vehicular access to the market will be from Stadium Street. A flyer with information on the new market location with driving instructions has been created for distribution to customers. Customers will be directed to not access the market from Walker Avenue and not to make left turns into or out of Stadium Street at Ashland Street. The mid -block driveway curb cut access from Walker Avenue, which has no corresponding driveway in place, will be barricaded to prevent vehicles access and there will be a banner directing traffic to use either Webster Street or take Ashland Street to the Stadium Street entrance. • A typical vendor booth space is ten -foot by ten -foot, but depending on the amount of product, some vendors may take up additional space. Vendor booths include vegetable and produce, flowers and plants, meat, dairy, and animal product vendors. There are also some craft booths for crafts made using agricultural -related materials. • The market will include a food truck court connected to an electric service extension from 467 Walker Avenue. There are typically not more than five prepared food vendors, although occasional special events such as during holidays may have up to 15. • The market would not have any permanent signage installed but proposes to place five 3 -foot by 2.5 -foot A - frame "sandwich board" signs at targeted location around the site perimeter. In addition, there would be two 4 -foot by 8 -foot banner signs proposed. One banner will identify the location of the RVG&CM at the intersection of Walker Avenue and Ashland Street, and the second banner is proposed as s barrier to the driveway access from Walker Avenue with directions to the Stadium Street access. • A temporary parking area for 80 vehicles is proposed. The parking area is to be accessed from the driveway curb cut on Stadium Street. With 80 vehicle spaces, four are proposed to be accessible under the Americans with Disabilities Act (ADA). The application notes that this is more off-street parking than is typically available at the present National Guard Armory location, and that the hope is that this will address there being less available on -street parking here and will reduce spill-over parking into the nearby residential area. In addition, north of and adjacent to the temporary parking area for the RVG&CM site, there is an approximately 90 -space SOU student residential parking lot that is restricted to permit holders during the school year but which will be made available to market customers when school is out, which coincides with the market's busier times. Additionally, the application emphasizes that any customers who have SOU parking permits can park in campus lots rather than in the temporary lot. • Parking and drive aisles are proposed to be graded and lightly graveled to reduce dust and track -out, and the parking, drive aisles and tree protection zones will be striped using temporary ground paint. Temporary orange fencing in addition to ground paint will be used around the trees nearthe parking area, and bio -bags will be placed to prevent any sedimentation from reaching the Stadium Street storm drain inlets. • Vendor areas will be painted as well to designate the vendor booths, walkways, and tree protection areas. However, tree protection fencing is not proposed around the market area that would prevent people from walking through the tree areas to reach the public sidewalks. The trees are noted as an asset to the RVG&CM customer experience, and the application suggests that fencing would deprive market goers the benefits of the passive recreation areas provided by the trees while also limiting pedestrian accessibility from the surrounding streets. The proposal requires Conditional Use Permit approval since it involves a temporary, seasonal use and because in the SO zone, "Any use, site design, or construction or alteration of some not agreed upon in advance by the City and SOU in the SOU Plan" requires a Conditional Use Permit, as detailed in AMC 18.3.6.040.A. The market is not a use agreed upon in advance in the SOU Campus Master Plan, In PA -T1-2022-00177 1554 Webster_SOU/RVG&CM Temp Use/dds Page 2 accordance with Chapter 18.5.4.030.A.2, Conditional Use Permits for temporary uses may be approved administratively through a "Type I" procedure. Conditional Use Permits of this nature are reviewed primarily to ensure that they will have no greater adverse material effect on the livability of the impact area than would development of the subject property according to the target use of the zoning district. Given that the nature of the request as a seasonal, once -a -week outdoor market on the SOU campus, key considerations include the generation of traffic and parking impacts plus any impacts to air quality, noise, light and glare. In considering a Conditional Use Permit (CUP) request, the first criterion for approval is "That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and in conformance with relevant Comprehensive plan policies that are not implemented by any City, State, or Federal law or program." In the 2010 SOU Campus Master Plan, the subject property is identified for student housing with the potential for ground level retail along Ashland Street to complement the adjacent University District and to accommodate a new Jefferson Public Radio (JPR) building. Student housing was approved under PA -2011-01576 and subsequently constructed across Stadium Street to the west and did not include buildings on the site proposed for the market here, and a new facility for JPR was approved as PA -2016-00410 and subsequently constructed on the south campus with the renovations of the SOU Theatre at 475 University Way. The Campus Master Plan has yet to be updated to address the future plans for the site in light of these changes — a planned update due in 2020 has been delayed with the pandemic. In staff's view, the nature of the use here is well-suited to the current situation as the growers' market involves little or no disturbance to the site and is of limited duration, allowing for a short-term use which will benefit the community and the university while leaving the site's future to be considered through the coming Master Plan update. The second approval criterion for a CUP is "That adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the development, and adequate transportation can and will be provided to the subject property." The application materials explain that none of the vendors require connections to city facilities for water, sewer or urban storm drainage, and that generator use is not typically permitted and is not anticipated here. Temporary electric service is available on the site with adequate capacity to provide incidental power. As such, the application indicates that there is adequate capacity of water, sewer, electricity and urban storm drainage to serve the proposal. In terms of "paved access.... and adequate transportation," the surrounding streets are paved with curbs and gutters in place. Curbside sidewalks are in place on Ashland Street and Stadium Street, while Walker Avenue has parkrow planting strips in place. Ashland Street and Walker Avenue also have bicycle lanes, and Ashland Street is an existing transit route for the Rogue Valley Transportation District (RVTD). The applicant has created a flyer for their customers with the transportation routes explained to alleviate any confusion over the market relation, and this information will be distributed via social media and at the other market locations. The third approval criterion is "That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use of the zone, pursuant with subsection 18.5.4.050.A.5, below. When evaluating the effect of the proposed use on the impact area, the followingfactors of livability of the impact area shall be considered in relation to the target use of the zone: a) Similarity in scale, bulk, and coverage; b) Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transit use are considered beneficial regardless of capacity of facilities; c) Architectural compatibility with the impact area; d) Air quality, including the generation of dust, odors, or other environmental pollutants; e) Generation of noise, light, and PA -TI -2022-00177 1554 Webster SOU/RVG&CM Temp Use/dds Page 3 glare; j) The development of adjacent properties as envisioned in the Comprehensive Plan; and g) Other factors found to be relevant by the approval authority for review of the proposed use. " The application materials note that the target use of the SO zone is to provide for the unique needs of Southern Oregon University (SOU) and focus on educational aspects and contributions to the community. The proposed market is an outdoor retail use, and will include educational components such as a student booth for the SOU Center for Sustainability's student farm's produce. The application further explains that the outdoor market and temporary parking area have will have substantially less lot coverage than would be created by new construction of a campus building with associated permanent infrastructure. The temporary use does not have the bulk, scale or coverage of a permanent use, and the temporary nature of the use and its associated improvements leaves the site available for future campus development. The application materials further suggest that the market's hours do not occur during the peak hours of the surrounding street system, so that the bulk of market -related trips will occur after morning school and commuter traffic, and the market will be closed and vendor booth removed before the afternoon and evening commuter traffic. The application asserts that there is adequate access for vehicles, pedestrians, and transit users to access the market without negative impacts to the surrounding public street system. The application notes the proposed market site is consistent with the vision of the Pedestrian Places Overlay zone and that the temporary market is a good test of the overlay which is intended to direct and encourage development of small walkable nodes that provide concentrations of gathering places, businesses, and pedestrian amenities situated and designed in a way to encourage walking, bicycling, and transit use. Staff note here that the intersection of Walker Avenue and Ashland Street is identified as a Pedestrian Place in the city's Pedestrian Places Overlay with the vision of creating a University District hub that would include treatment of the block of Walker to the south as a `festival street' for public gatherings which could be closed for events similar to the Saturday Market closure of a block of Oak Street downtown. The festival street concept would be supported by open-air vendor space, and a plaza for food carts and outdoor seating. While the subject property proposed for the RVG&CM is not in this exact location, staff concur with the applicant that the location and use seem complimentary to the Pedestrian Places' vision for the creation of a University District hub in the immediate vicinity. The application emphasizes that the proposed use will not generate additional air quality issues, dust, odors or other environmental pollutants, and any food -related odors will be away from any of the adjacent private properties and will not have a substantial negative impact on the livability of the zone. The applicant concludes that the proposal for an outdoor market, open for only four hours once a week for eight to nine - months will not have a significant impact on the generation of noise, light, glare or odor on the adjacent residential or commercial properties. With regard to the "generation of traffic and effects on surrounding streets," a traffic impact analysis (TIA) from Southern Oregon Transportation Engineering, LLC was included with the application submittal. The TIA concludes that the proposed Rogue Valley Growers and Crafters Market can be approved at the northeast corner of Stadium Street and Ashland Street without causing safety concerns on the transportation system. The TIA evaluated intersection operations, queuing, crash history, sight distance, and parking. No serious safety concerns or exceeded performance standards were identified to occur as a result of proposed development. The TIA does note that the sight distance was shown to be limited from Webster Street at Walker Avenue PA -T1-2022-00177 1554 Webster_SOU/RVG&CM Temp Use/dds Page 4 when vehicles are parked along the west side of Walker Avenue, which is a common occurrence. The TIA concludes that restricting parking along the west side of Walker Avenue approximately 65 feet north of Webster Street and 50 feet south of Webster Street will increase sight distance from the Webster Street approach to achieve minimum stopping sight distance. However, the TIA also recognized that this is an existing safety condition that has not resulted in any identified crash history to date. The applicant's transportation engineer suggests that a parking restriction would be an improvement at the intersection and recommends that it be completed, explaining that it can be achieved with yellow painted curbs or "no - parking" signs and would result in the loss of one additional parking space north and south of the intersection. The transportation engineer also recognizes that the Rogue Valley Growers and Crafters Market will only be open on Tuesdays for a limited amount of time and restricting parking permanently may not be acceptable. She suggests that if the city opts not to restrict parking as recommended, she would still recommend temporarily restricting parking in the area mentioned on Tuesdays between 7:00 a.m. and 2:00 p.m. to help alleviate safety concerns when traffic volumes may be higher on Webster Street from Growers Market traffic. In discussing this TIA recommendation with Public Works and Engineering staff, they felt that given that this is an existing condition, that parking in the vicinity is in relatively high demand and that the Transportation Commission is ultimately charged with reviewing all traffic safety regulations and functional activities, the Transportation Commission should reviewthe matter and forward a recommendation to the Public Works Director for implementation. In the event that the Transportation Commission concurs with the TIA recommendation, Public Works' Streets Division would install the requisite signage or curb markings. The transportation engineer also explains that an on-site parking area will provide approximately 71 off- street parking spaces for patrons and an additional nine spaces for vendors. She further explains that the applicant has sought an agreement with Southern Oregon University to use nearby parking during the summer months when students are gone. In considering parking, the transportation engineer notes that the recent RVG&CM "Winter Market" in Phoenix occurs every Tuesday for approximately the same hours as the current proposal, and the location in Phoenix provides 42 off-street parking spaces onsite and approximately ten on -street parking spaces. The application emphasizes that congestion was not observed to be a problem when count data was gathered during the Christmas holiday season, and this facility provides significantly less parking than what will be provided at the Ashland site on Stadium Street. The application further notes that the RVG&CM Thursday market at Hawthorne Park in Medford provides only approximately 16 off-street parking spaces, with the remainder of parking demand met on the adjacent streets or in a nearby shopping center's parking lot. The application explains that this is not seen as a positive example, but does illustrate that the market functions elsewhere with significantly less parking than the proposed Ashland site. The applicant's transportation engineer. concludes that based on what has been observed to occur in Phoenix and the additional parking provided at the Ashland site, the amount of onsite parking is estimated to be sufficient. She concludes that patrons of the Growers Market should not have to park across the street to the south to find parking, which will reduce the number of people crossing Ashland Street to access the site. The fourth criterion is that "A conditional use permit shall not allow a use that is prohibited or one that is not permitted pursuant to this ordinance." The application explains that the proposed use of the property as a seasonal, outdoor farmers and crafters market is not prohibited within the zone. The fifth and final CUP criterion explains that "For the purposes of reviewing conditional use permit applications for conformity with the approval criteria of this subsection, the target uses of each zone are as PA -T1-2022-00177 1554 Webster SOU/RVG&CM Temp Useldds Page 5 follows: 1) HC, NM, and SOU. The permitted uses listed in chapters 18.3.3 Health Care Services, 18.3.5 North Mountain Neighborhood, and 18.3.6 Southern Oregon University District, respectively, complying with all ordinance requirements." AMC 18.3.6.030 clarifies that permitted uses in the SO zone include, "all those which are directly related to the educational functions of SO U, provided that such uses are indicated and located in conformance with the adopted and City approved SOU Plan, and are greater than 50 feet from privatelv owned property.... [And] Wireless Communication Facilities authorized pursuant to chapter 18.4.1 Wireless Communication Facilities." Consideration of the CUP here is based on these comparisons, and the application materials explain that the envisioned uses of the site in the 2010 SOU Campus Master Plan include ground floor retail and a .1PR radio station office building which are similar in nature to an outdoor retail market, The applicant concludes that the market use will not prevent future urbanization of the site and in the interim will enliven a vacant corner if only for a few hours each week. The Tree Commission reviewed the request at its March 3, 2022 regular meeting, recognizing that the proposal is different from a typical application in that there is no proposed site work and impacts will be limited to vendor vehicle circulation during set-up and take-down one day a week, and pedestrians during the market. The proposed tree protection fencing would be orange construction fencing in those areas with the potential for vehicles near trees, and painted markings on the ground around the vendor areas so as not to preclude pedestrians from being able to enjoy the area around the trees. After some discussion, the Commissioners unanimously recommended that the proposed Tree Protection Plan be approved with the understanding that if the tree protection zones were not respected, or impacts were noted from vendor traffic, that additional protective measures would be installed. Subsequent to the mailing of a Notice of Complete Application (HOCA) no public comments were received regarding the proposal during the public comment period. The criteria for Conditional Use Permit approval are described in AMC Chapter 18.104.050 as follows: 1. That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and in conformance with relevant Comprehensive plan policies that are not implemented by any City, State, or Federal law or program. 2. That adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the development, and adequate transportation can and will be provided to the subject property. 3. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use of the zone, pursuant with subsection 18.5.4.050.A.5, below. When evaluating the effect of the proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone. a. Similarity in scale, bull, and coverage. b. Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transit use are considered beneficial regardless of capacity of facilities. C, Architectural compatibility with the Impact area. d. Air quality, including the generation of dust, odors, or other environmental pollutants. e. Generation of noise, light, and glare. f. The development of adjacent properties as envisioned in the Comprehensive flan. g. Other factors found to be relevant by the approval authority for review of the proposed use. 4. A conditional use permit shall not allow a use that is prohibited or one that is not permitted pursuant to this PA -TI -2022-00177 1554 Webster_SOU/RVG&CM Temp Use/dds Page 6 ordinance. 5. For the purposes of reviewing conditional use permit applications for conformity with the approval criteria of this subsection, the target uses of each zone are as follows. HC, NM, and SOU. The permitted uses listed in chapters 18.3.3 Health Care Services, 18.3.5 North Mountain Neighborhood, and 18.3.6 Southern Oregon University District, respectively, complying with all ordinance requirements, The Project for Public Spaces, a nonprofit organization dedicated to creating and sustaining public places to build stronger communities, notes that "public markets are an essential building block of great cities -- in the some way as parks, streets, and buildings.... public markets [are] an elemental farm ofpublic space-- a source of strength for local economies and the social life of cities." In the City of Ashland's own placemaking efforts, the intersection of Walker Avenue and Ashland Street is identified as a "Pedestrian Place" with the vision of creating a University District hub to strengthen the relationship between the university and the surrounding commercial district. The conceptual vision articulated with the adoption of the Pedestrian Places overlay zone included the eventual treatment of the block of Walker Avenue a block south of the current proposal as a festival street' for public gatherings which could be closed for events similar to the Saturday Market closure of a block of Oak Street downtown. The festival street concept would be supported by open-air vendor spaces, and a plaza for food carts and outdoor seating. On the whole, staff believe that the application satisfies the criteria for approval for a Conditional Use Permit, and with the conditions included below will be not only compatible with but beneficial to the surrounding area. While the subject property proposed for the market here is not in the Pedestrian Places envisioned festival street location, staff concur with the applicant that the location and use seem complimentary to the Pedestrian Places' vision for the creation of a University District hub in the immediate vicinity and could indeed help to lay some groundwork for helping to realize that vision. The application with the attached conditions complies with all applicable City ordinances. Planning Action PA -T1-2022-00177 is approved with the following conditions. Further, if any one or more of the following conditions are found to be invalid for any reason whatsoever, then Planning Action 2022-00177 is denied. The following are the conditions and they are attached to the approval: 1) That all proposals of the applicant shall be conditions of approval unless otherwise modified herein, including but not limited to that all market vendors shall obtain their own business licenses and prepared food vendors must collect required food and beverage taxes as required under the Ashland Municipal Code. 2) The operational details of the market shall be in substantial conformance with those described in the application except as modified herein. 3) That signage shall be limited to the five A -frame and two banner signs described in the application, and shall only remain in place during the days and hours the market is in operation. No market signage shall be placed off-site, and no signage shall be placed within the sidewalk corridors or upon the site's trees or adjacent street trees. No signs greater than 30 -inches in height shall be placed in the vision clearance area at driveway and/or street intersections as required in AMC 18.4.7.030.11.2-3. No signs shall be installed so that they exceed five feet in height, as measured relative to adjacent finished grade. 4) That in keeping with the city regulations addressing unnecessary noise, vendor booth set-up shall not begin before 7:00 a.m. 5) That prior to having the first event, the applicant shall contact Ashland Fire & Rescue for a PA -T1-2022-00177 1554 Webster_SOUIRVG&CM Temp Use/dds Page 7 final determination if any Fire Code operation permits will be required for "Outdoor Places of Assembly, Tents or Food Vendors." Fire Department requirements for an approved means of fire apparatus access, portable fire extinguishers; limits on smoking; limits on combustible vegetation and combustible refuse; limits on generators, electrical equipment, wiring and the use of LP -gas; and fire code requirements for cooking appliances and devices and for separation from tents or other structures shall be conditions of this approval. The applicant shall maintain emergency egress and escape routes and unobstructed access to fire hydrants at all times. 6) That a Tree Verification Permit shall be applied for and approved by the Ashland Planning Division prior to commencing market operations. The Tree Verification Permit is to inspect the installation of tree protection fencing for the trees to be protected. Tree protection shall be consistent with that described in the application, however if in the course of the market operations it is determined that the measures proposed are not adequately protecting the site trees, additional measures may be required. 7) That the applicants shall obtain Electric Department approval and obtain necessary permits and inspections for the installation of a temporary electric service for the food truck court. 8) That an on-site market manager shall be present during the market operations to address any issues which may arise. c Bill Molnar, Director Department of Community Development March 23 2022 Date PA -T1-2022-00177 1554 Webster SOU/RVG&CM Temp Useldds Page 8 PA -T1-2022-00177 391EIOCC1300 416 BRIDGE LLC 8904 YANK GULCH RD TALENT, OR 97540 PA -T1-2022-00177 391E10DC7100 ADAMS ALETA N/ROSS B 161,7 PARKER ST ASHLAND, OR 97520 t -A- I I -271ZZ-f fff I—S67T0-b-A6Uflflf, ALPERT CHAD JOSEPH, 773 OAK ST ASHLAND, OR 97520 PA -T1-2022-00177 391E15AB6700 ANGELES JOSE A 1565 SISKIYOU BLVD UNIT 47 ASHLAND, OR 97520 PA -T1-2022-00177 ANTHONY/BARBARA CERVONE 1375, GREENMEADOWS WAY ASHLAND, OR 97520 PA -T1-2022-00177 391E15BA900 BOARD/REGENTS/NORMAL SCHOOL OREGON STATE COLLEGE 1250 SISKIYOU! BLVD 'ASHLAND, OR 97520 i PA -T1-2022-00177 BRYAN HOLLEY 324 LIBERTY ST ASHLAND, OR 97520 PA -T1-2022-00177 391E10CD5500 CLAYCOMB TYLER/JULIE 425 WIGHTMAN ST ASHLAND, OR 97520 PA -T1-2022-00177 391E15A86700 DE LUCA RONALD LEWIS/KRISTY G ,228 MORNINGLIGHT DR I ASHLAND, OR 97520 PA -T1-2022-00177 391 Ell 5AB6700 EDWARDS MARK 1235 MOUNTAIN AVE 9 ASHLAND, OR 97520 Easy fleel ACICIMS5 Lal3els ; & uo toavery.com/ templates �, Rend along fine to expose Pop-up Edge 1 Use Avery Tmiplak, 5 160 1 I I PA -T1-20,22-00177 391E10CD5000 PA -T1-2022-00177 391 El OCC1400 7 ELEVEN INC AD VALOREM TAX DEPT' ACCESS -MULTI -FAMILY LLC 1722 ROUTH ST 1000 3630 AVIATION WAY DALLAS, TX 75201 MEDFORD, OR 97504 PA -T1-2022-00177 391E15AB6700 ALBERT MELISSA BETH COLLINS JOSH 1565 S'ISKIYOU BLVD UNIT 39 ASHLAND, OR 97520 PA -T1-2022-00177 391E15AB6700, ALPERT CHAD JOSEPH 15,65 SISKIYOU BLVD SPC 43 ASHLAND, OR 97520 PA -T1-2022-00177 ANN CRAMER PO BOX 323 ASHLAND, OR 97520 PA -T1-2022-00177 BARBARA EVANS 1150 GREENMEADOWS WAY ASHLAND, OR 97520 PA -T1-2022-00177 391EIOCD5600 BRINKLEY MATTHEW H/HART-BRINK 415 WIGHTMAN ST ASHLAND, OR 97520 PA -T1-2022-010177 391E15AB6700 CHANG RHET ET AL C/O VILLAGE APARTMENTS OFFICE 228 MORNINGLIGHT DR ASHLAND, OR 97520 PA -T1-2022-00177 391E10CD5200 CONKLIN JAMES TRUSTEE ET AL. 3120! S STAGE RD MEDFORD, OR 97501 PA -T1-2022-00177 391 E I OCD5400 DEROSIA SUSAN 431 WIGHTMAN ST ASHLAND, OR 97520 PA -T1-2022-00177 39IE15AB6700 EDWARDS OREN RALPH III 1565 SISKIYOU BLVD UNIT 32 ASHLAND, OR 97520 PA -TI -2022-00177 ALEXIYASMIN STITT 2360 RANCH RD ASHLAND, OR 97520 PA -TI -2022-00177 AMY/TODD SETTIMO 1175 GREENMEADOWS WAY ASHLAND, OR 97520 PA -TI -2022-010177 ANNA STEVENS 517 OAK ST MEDFORD, OR 97501 PA -T1-2022-00177 BETH MODF'ORD ,2340 RANCH RD ASHLAND, OR 97520 PA -T1-2022-00177 BRUCE HARRELL 1150 GREENMEADOWS WAY ASHLAND, OR 97520 PA -T1-2022-00177 391 El OCD4200 CHF -ASHLAND LLC 409 JOHNSON AVE FAIRHOPE, AL 36532 PA -T1-2022-00177 391 E 1 5AB6700 CORMAN TERRY DAWN 1565 SISKIYOU BLVD 24 ASHLAND, OR 97520 PA -'T1-2022-00177 DONNIPENNY OLSON 23'35 RANCH RD ASHLAND, OR 97520 PA -T1-2022-00177 ELLEN HOOVER .4/ %,:g / u. 2325 RANCH RD ASHLAND, OR 97520 1 5Si PAr'r 1- 7 PTL PA -T1-2022-00177 391 E15AB6700 ENGLAND STEPHEN WIANAWALT WAL 1565 SISKIYOU BLVD SPC 42 '. ASHLAND, OR 97520 PA -T1-2022-00177 391EIOCC1201 FINCH PAUL. JNICKI J 2725 NW STARVIEW DR BEND, OR 97703 PA -T1-2022-00177 GREGORY PERKINSON 1250 SISKIYOU BLVD ASHLAND, OR 97520 PA -T1-2022-00177 391E15AB6700 HARMON PAUL MARTIN 1565 SISKIYOU BLVD 31 ASHLAND, OR 97520 PA -T1-2022-00177 JENNIFER/MICHAEL KYLE 2310 RANCH RD ASHLAND, OR 97520 PA -T1-2022-00177 KAREN LOESSI ET ALL 2335 LUPINE DR ASHLAND, OR 97520 PA -T1-2022-00177 391E15AB6700 KEFFER ROBERT LICOTTLE CARLY 800 ELLENDALE DR 38 MEDFORD, OR 97504 PA -T1-2022-00177 391E15AB6700 LAUGHLIN GLEYN 1565 SISKIYOU BLVD UNIT 10 ASHLAND, OR 97520 PA -T1-2022-00177 391EIODC6800 ENGLE DOUGLAS MILONNA M PO BOX 304 TALENT, OR 97540 PA -T1-2022-00177 391E15AB6700 GOINES LAWRENCE BURCHILINDA J 1565 SISKIYOU BLVD 15 ASHLAND, OR 97520 PA -T1-2022-00177 391E15AB6700 GUITRON-MORA CARLOS GERALDEN REYES (OWNER) 1565 SISKIYOU BLVD UNIT 33 ASHLAND, OR 97520 PA -T1-2022-00177 HELENE HILL 2340 LUPINE DR ASHLAND, OR 97520 PA -T1-2022-00177 JOSH COHEN 5960 THOMPSON CREEK RD APPLEGATE, OR 97530 PA -Tl -2022-00177 KATHERINE CULBERTSON 2355 LUPINE DR ASHLAND, OR 97520 PA -T1-2022-00177 KERRYISARAH METLEN 1270 GREENMEADOWS WAY ASHLAND, OR 97520 PA -T1-2022-00177 391E10CD5300 LETTON JOHN K ET AL 170 INDIAN CREEK RANCH RD DOUGLAS CITY, CA 96024 Go to avery.com/templates i Use Avery Templalc 5IGO i PA -T1-2022-00177 391EIOCD5700 FALLON THOMAS E/KELLI A 703 BUTLER CREEK RD ASHLAND, OR 97520 PA -T1-2022-00177 391E15BA800 GRAND MOUNTAIN LLC 1296 S SHASTA AVE EAGLE POINT, OR 97524 PA -T1-2022-00177 391EIODC10500 H&J ASHLAND LLC 29911 SW BOONES FERRY RD 3 WILSONVILLE, OR 97070 PA -T1-2022-00177 JEANETTE FRIEND 2340 RANCH RD ASHLAND, OR 97520 PA -T1-2022-00177 391 El0DC10200 JOY PAMALA ET AL E 472 WALKER AVE ASHLAND, OR 97520 PA -T1-2022-00177 KATHLEEN BROWN 1325 GREENMEADOWS WAY ASHLAND, OR 97520 PA -T1-2022-00177 KIM PARDUCCI 319 Eastwood Drive Medford, OR 97504 PA -T1-2022-00177 391 EI ODC10400 LIGON WILLIAM C TRUSTEE ET AL 640 IOWA ST ASHLAND, OR 97520 PA -T1-2022-00177 391E15A136700 PA -T1-2022-00177 391EIODC7000 PA-T1-2022-00177391E10DC10100 LITTLE JESS C LOCKLIN PAUL TRUSTEE ET AL LAUREN LUDWIG KATHLEEN REV LIVING TR 1565 SISKIYOU BLVD 19 LOCKLIN-FENNELL 185 BLACK OAK DR ASHLAND, OR 97520 1350 E NEVADA ST MEDFORD, OR 97504 ASHLAND, OR 97520 PA -T1-2022-00177 PA -T1-2022-00177 391E15AB6700 PA -T1-2022-00177 MARGARET EVENS MARILYN L SPEERSCHNEIDER LIVI MARK K. ANDERSON 1250 SISKIYOU BLVD 18 LANCASTER CT 2067 COKER BUTTE RD ASHLAND, OR 97520 MADISON, WI 53719 MEDFORD, OR 97504 PA -T1-2022-00177 MARY PRITCHARD 1330 GREENMEADOWS ASHLAND, OR 97520 PA -T1-2022-00177 391E15BA100 MEISTER'S BUY RITE INC 1467 SISKIYOU BLVD ASHLAND, OR 97520 PA -T1-2022-00177 391E15AB6700 MORA-OLIVARES MARIA DE JESUS SANDRA REYES (OWNER) 1565 SISKIYOU BLVD 40 ASHLAND, OR 97520 PA -T1-2022-00177 RE BECCA/DOUG LASS KAY 2350 RANCH RD ASHLAND, OR 97520 PA -T1-2022-00177 Rogue Valley Growers & Crafters PO Box 4041 Medford, OR 97501 PA -T1-2022-00177 SHARON SCHMIDT PO BOX 263 PHOENIX, OR 97535 PA -T1-2022-00177 391E15AB6700 SWISS CAROL ANN 1565 SISKIYOU BLVD UNIT 50 ASHLAND, OR 97520 PA -T1-2022-00177 TATIANA BREDIKIN 2355 RANCH RD ASHLAND, OR 97520 c t , Bend along 14)e to expase Pop up Edge i Use Avery TcnijAft 51 G0 i c PA -T1-2022-00177 MAUREEN MOSS 1235 GREENMEADOWS WAY ASHLAND, OR 97520 PA -T1-2022-00177 391 E15BA700 MEISTER'S BUY RITE INC TIMBERS MOTEL 1467 SISKIYOU BLVD 219 ASHLAND, OR 97520 PA -T1-2022-00177 391E15BA300 MEISTER RICHARD J TRUSTEE ET 1777 CRESTVIEW DR ASHLAND, OR 97520 PA -T1-2022-00177 391E15BA3200 MERCER JOSEPH ET AL OMAR'S INC 1380 SISKIYOU BLVD ASHLAND, OR 97520 PA -T1-2022-00177 391E10CD100 PA -T1-2022-00177 OREGON STATE OF SOUTHERN ORE REBECCA KILBURN STATE COLLEGE 2325 LUPINE DR 1250 SISKIYOU BLVD ASHLAND, OR 97520 ASHLAND, OR 97520 PA -T1-2022-00177 391E15AB6700 REYES-RODRIGUEZ FAUSTO 1565 SISKIYOU BLVD UNIT 46 ASHLAND, OR 97520 PA -T1-2022-00177 Rogue Planning & Development 1314 - B Center Drive PMB #457 Medford, OR 97501 PA -T1-2022-00177 PA -T1-2022-00177 391E10DC6700 SALLY MURPHY SCHIMER DAVID M 276 ORANGE AVE 424 WALKER AVE ASHLAND, OR 97520 ASHLAND, OR 97520 PA -T1-2022-00177 391E15AB6700 SMITH ANITA DIANE 1565 SISKIYOU BLVD 24 ASHLAND, OR 97520 PA -T1-2022-00177 391 E15AB6700 TAGUI-BINZHA GILBERTO 1565 SISKIYOU BLVD UNIT 49 ASHLAND, OR 97520 PA -T1-2022-00177 391E10DC6500 TILDEN FREDERICK ROYSTON III PO BOX 3245 ASHLAND, OR 97520 PA -T1-2022-00177 391E15AB6700 PA -T1-2022-00177 391E15AB6700 URRUTIA-DIAZ MIGUEL ELIAS BINZAH URRUTIA-DIAZ MIGUEL URRVITA LUISA MIGUEL / IRMA 1565 SISKIYOU BLVD UNIT 16 1565 SISKIYOU BLVD 30 ASHLAND, OR 97520 ASHLAND, OR 97520 PA -T1-2022-00177 PA -T1-2022-00177 391E10DC6600 VINCENT SMITH WAGNER LISA ANN 1250 SISKIYOU BLVD 408 WALKER AVE ASHLAND, OR 97520 ASHLAND, OR 97520 PA -T1-2022-00177 STEVE SMITH/BLANCA PETROU 2305 LUPINE DR ASHLAND, OR 97520 PA -T1-2022-00177 391E15AB6700 TAGUI-BINZHA YOLANDA 1565 SISKIYOU BLVD UNIT 48 ASHLAND, OR 97520 PA -T1-2022-00177 391 El5AB6700 URRUTIA-DIAZ BRIGIDO 1565 SISKIYOU BLVD UNIT 37 ASHLAND, OR 97520 PA -T1-2022-00177 391 E1 ODC6900 VEZIE RICHARD LIGAYLE E 446 WALKER AVE ASHLAND, OR 97520 PA -T1-2022-00177 391 E15AB6700 WHITE NOEL 1565 SISKIYOU BLVD UNIT 41 ASHLAND, OR 97520 Allez a avery.ca/gabarits Ulilisez10Gabarit Avery 5160 t l ' Planning Department, 51 Winburn Way, Ashland, Oregon 97520 CITY OF ® 541-488-5305 Fax: 541-552-2050 www.ashland,or.us TTY; 1-800-735-2900 ASHLAND NOTICE OF APPLICATION PLANNING ACTION: PA -TI -2022-00177 SUBJECT PROPERTY: 1554 Webster Street APPLICANT: Rogue Valley Growers & Crafters Market OWNERS: State of Oregon/Southern Oregon University DESCRIPTION: A request for a Conditional Use Permit to allow the seasonal Rogue Valley Growers & Crafters Market to operate on the Southern Oregon University camptis at 1554 Webster Street on a temporary basis. As proposed, the market would be open on Tuesdays from 9:00 a.m. to 1:30 p.m. from March through November for tip to three seasons. COMPREHENSIVE PLAN DESIGNATION: Southern Oregon University; ZONING: SO; ASSESSOR'S MAP: 39 lE 10CD; TAX LOTS #: 4200 NOTE: The Ashland Tree Commission will review this Planning Action at an electronic public hearing on Thursday, March 3, 2022 at 6:00 PM. See page 2 of this notice for information about participating in the electronic public hearing, NOTICE OF COMPLETE APPLICATION: February 25, 2022 DEADLINE FOR SUBMISSION OF WRITTEN COMMENTS: March 11, 2022 OVER G:\comm-dev\planning\Planning Actions\PAs by Sireet1%4'\%Yebsler\51'ebsler_I 554\Webster_1554_PA- f l-2022-00177x1`oticingkNl'ebster_1554_PA-T 1-2022-00177_N©C.docs Tree Commission Meetings Notice is hereby given that the Tree Commission will hold an electronic public Bearing o,, Ine above described planning action on the meeting date and time shown on Page 1. If you would like to watch and listen to the Tree Commission meeting virtually, but not participate in any discussion, you can use the Zoom link posted on the City of Ashland calendar website https:llwww.ashland.or.us/calendar.asp . Oral testimony will be taken during the electronic public hearing. If you wish to provide oral testimony during the electronic meeting, send an email to PC-public-testimony@ashiand.or.us by 10:00 a.m. on Thursday_ March_ 3, 2022. In order to provide testimony at the public hearing, please provide the following information: 1) make the subject line of the email "Advisory Commission Testimony Request", 2) include your name, 3) specify the date and commission meeting you wish to testify at, 4) specify the agenda item you wish to speak to, 5) specify if you will be participating by computer or telephone, and 6) the name you will use if participating by computer or the telephone number you will use if participating by telephone. In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at 541-488-6002 (TTY phone number 1-800-735-2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting. (28 CFR 35.102.-35.104 ADA Title 1). The Ashland Planning Division Staff has received a complete application for the property noted on Mage 1 of this notice. Because of the COVID-19 pandemic, application materials are provided online and comments will be accepted by email. Alternative arrangements for reviewing the application or submitting comments can be made by contacting (541) 48875305 or planninga-ashiand.or.us. A copy of the application, including all documents, evidence and applicable criteria are available online at "What's Happening in my City" at https:L/gis.ashland.or.us/developmentproposals/. Copies of application materials will be provided at reasonable cost, if requested. Under extenuating circumstances, application materials may be requested to be reviewed in-person at the Ashland Community Development & Engineering Services Building, 51 Winburn Way, via a pre -arranged appointment by calling (541) 488-5305 or emailing planningC@-ashland.or.us. Any affected property owner or resident has a right to submit written comments to pianning aC)ashiand.or.us or to the City of Ashland Planning Division, 51 Winburn Way, Ashland, Oregon 97520 prior to 4:30 p.m. on the deadline date shown on.Page 1. Ashland Planning Division Staff determine if a Land Use application is complete within 30 days of submittal. Upon determination of completeness, a notice is sent to surrounding properties within 200 feet of the property submitting application which allows for a 14 -day comment period. After the comment period and not more than 45 days from the application being deemed complete, the Planning Division Staff shall make a final decision on the application. A notice of decision is mailed to the same properties within 5 days of decision. An appeal to the Planning Commission of the Planning Division Staff's decision must be made in writing to the Ashland Planning Division within 12 days from the date of the mailing of final decision. (AMC 18.5.1.050.G) The ordinance criteria applicable to this application are attached to this notice. Oregon law states that failure to raise an objection concerning this application, by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludes your right of appeal to the Land Use Board of Appeals (LUBA) on that issue. Failure to specify which ordinance criterion the objection is based on also precludes your right of appeal to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with sufficient specificity to allow this Department to respond to the issue precludes an action for damages in circuit court. If you have questions or comments concerning this request, please feel free to contact.Derek Severson at 541-488-5305 CONDITIONAL USE PERMITS See htt s://ashiand.munici al.codes]LandUse/18.5.4.050 A Conditional Use Permit shall be granted if the approval authority finds that the application meets all of the following criteria, or can be made to conform through the imposition of conditions. 1. That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and in conformance with relevant Comprehensive plan policies that are not implemented by any City, State, or Federal law or program. 2. That adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the development, and adequate transportation can and will be provided to the subject property. GAcomm-de0planning\Planniog Action} \PAs by StreetkWk VebsterMlebster_1554\Webster_1554_PA-T1-2022-001771s\0ticing111'cbster_1554_ PA-T1-2022-00177_NOCdocs That the conditional use will have no ter adverse material effect on the livability of mpact area when compared to the development of the subject lot with the target use of the zone, pursuant with subsection 1 o.o,4,050.A.5, below. When evaluating the effect of the proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone. a. Similarity in scale, bulk, and coverage. b. Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transit use are considered beneficial regardless of capacity of facilities. C. Architectural compatibility with the impact area. d. Air quality, including the generation of dust, odors, or other environmental pollutants. e. Generation of noise, light, and glare. f. The development of adjacent properties as envisioned in the Comprehensive Pian. g. Other factors found to be relevant by the approval authority for review of the proposed use. 4. A conditional use permit shall not allow a use that is prohibited or one that is not permitted pursuant to this ordinance. 5. For the purposes of reviewing conditional use permit applications for conformity with the approval criteria of this subsection, the target uses of each zone are as follows. a. WR and RR. Residential use complying with all ordinance requirements, developed at the density permitted by chapter 18.2.5 Standards for Residential Zones. b. R-1. Residential use complying with all ordinance requirements, developed at the density permitted by chapter 18.2.5 Standards for Residential Zones. C, R-2 and R-3. Residential use complying with all ordinance requirements, developed at the density permitted by chapter 18.2.5 Standards for Residential Zones. d. C-1. The general retail commercial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 0.35 floor to area ratio, complying with all ordinance requirements; and within the Detailed Site Review overlay, at an intensity of 0.50 floor to area ratio, complying with all ordinance requirements. e. C -1-D. The general retail commercial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 1.00 gross floor to area ratio, complying with all ordinance requirements. f. E-1. The general office uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 0.35 floor to area ratio, complying with all ordinance requirements; and within the Detailed Site Review overlay, at an intensity of 0.50 floor to area ratio, complying with all ordinance requirements. g. M-1. The general light industrial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, complying with all ordinance requirements. h. CM -C1. The general light industrial uses listed in chapter 18.3.2 Croman Mill District, developed at an intensity of 0.50 gross floor to area ratio, complying with all ordinance requirements. i. CM -OE and CM -MU. The general office uses listed in chapter 18.3.2 Croman Mill District, developed at an intensity of 0.60 gross floor to area, complying with all ordinance requirements. k. CM -NC. The retail commercial uses listed in chapter 18.3.2 Croman Mill District, developed at an intensity of 0.60 gross floor to area ratio, complying with all ordinance requirements. I. HC, NM, and SOU. The permitted uses listed in chapters 18.3.3 Health Care Services, 18.3.5 North Mountain Neighborhood, and 18.3.6 Southern Oregon University District, respectively, complying with all ordinance requirements. (3:lcomm-devlplanning\Planning Aclions\PAsby S3ree1R1'\WebsterlR'cbsier_1554hVebster_1554,PA-T1-2022-041771\'oticing\NVebsier_1554_PA-TI-2022-00177_NOC.docx AFFIDAVIT OF MAILING STATE OF OREGON County of Jackson The undersigned being first duly sworn states that: I am employed by the City of Ashland, 20 East Main Street, Ashland, Oregon 97520, in the Community Development Department. 2. On February 25, 2022, 1 caused to be mailed, by regular mail, in a sealed envelope with postage fully prepaid, a copy of the attached planning action notice to each person listed on the attached mailing list at such addresses as set forth on this list under each person's name for the Planning Action #PA -T1-2022-00177, 1554 Webster. �e ya.�a X12. Signature of Employee C.WsersWappADesTftlTenglafesl FFIGAVITOFU%L1PIG_Regan.dWx2124!2022 PA -T1-2022-00177 391EIOCC1300 416 BRIDGE LLC 8904 YANK GULCH RD TALENT, OR 97540 e 1 PA -T1-2022-00177 391EIDCD5000 7 ELEVEN INC AD VALOREM TAX DEPT (LOCATION 1722 ROUTH ST 1000 DALLAS, TX 75201 Use Avery TemplateSIGO r'A-T1-2022-00177 391 E1 OCC 1 L400 ACCESS -MULTI -FAMILY LLC 3630 AVIATION WAY MEDFORD, OR 97504 PA -T1-2022-00177 391EIODC7100 PA -T1-2022-00177 391E15AB6700 PA -T1-2022-00177 391E15AB6700 ADAMS ALETA NIROSS B ALBERT MELISSA BETH ALPERT CHAD JOSEPH 1617 PARKER ST COLLINS JOSH 773 OAK ST ASHLAND, OR 97520 1565 SISKIYOU BLVD UNIT 39 ASHLAND, OR 97520 ASHLAND, OR 97520 PA -T1-2022-00177 391E15AB6700 PA -T1-2022-00177 391E15AB6700 PA -T1 -2022-00177391E 15BA900 ALPERT CHAD JOSEPH ANGELES JOSE A BOARDIREGENTSINORMAL SCHOOL 1565 SISKIYOU BLVD SPC 43 1565 SISKIYOU BLVD UNIT 47 S OREGON STATE COLLEGE ASHLAND, OR 97520 ASHLAND, OR 97520 1250 SISKIYOU BLVD ASHLAND, OR 97520 PA -T1-2022-00177 391 EIOCD5600 PA -T1-2022-00177 391E15AB6700 PA -T1-2022-00177 391 EIOCD4200 BRINKLEY MATTHEW H/HART-BRINK CHANG RHET ET AL CHF -ASHLAND LLC .415 WIGHTMAN ST CIO VILLAGE APARTMENTS OFFICE 409 JOHNSON AVE ASHLAND, OR 97520 228 MORNINGLIGHT DR FAIRHOPE, AL 36532 ASHLAND, OR 97520 PA -T1-2022-00177 391E10CD5500 PA -T1-2022-00177 391E10CD5200 PA -T1-2022-00177 391E15AB6700 CLAYCOMB TYLER/JULIE CONKLIN JAMES TRUSTEE ET AL CORMAN TERRY DAWN 425 WIGHTMAN ST 3120 S STAGE RD 1565 SISKIYOU BLVD 24 ASHLAND, OR 97520 MEDFORD, OR 97501 ;ASHLAND, OR 97520 PA -T1-2022-00177 391El5AB6700 PA -T1-2022-00177 391E15AB6700 ..... PA -T1-2022-00177 391 E10CD5400 DE LUCA RONALD LEWISIKRI STY G DELUCA RONALD TRUSTEE DEROSIA SUSAN 228 MORNINGLIGHT DR 228 MORNINGLIGHT DR 431 WIGHTMAN ST ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA -T1-2022-00177 391E15AB6700 PA -T1-2022-00177 391 E15AB6700 PA -T1-2022-00177 391 E15AB6700 EDWARDS MARK EDWARDS OREN RALPH III ENGLAND STEPHEN WIANAWALT WAL 1235 MOUNTAIN AVE 9 1565 SISKIYOU BLVD UNIT 32 1565 SISKIYOU BLVD SPC 42 ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA -T1-2022-00177 391E10DC6800 PA -T1-2022-00177 391E10CD5700 PA -T1-2022-00177 391E10CC1201 ENGLE DOUGLAS MILONNA M FALLON THOMAS EIKELLI A FINCH PAUL JNICKI J PO BOX 304 703 BUTLER CREEK RD 2725 NW STARVIEW DR TALENT, OR 97540 ASHLAND, OR 97520 BEND, OR 97703 PA -T7-2022-00177 391E15AB6700 PA -T1-2022-00177 391 E15BA800 PA -T1-2022-00177 391 E15AB6700 GOINES LAWRENCE BURCH/LINDA J GRAND MOUNTAIN LLC GUITRON-MORA CARLOS 1565 SISKIYOU BLVD 15 1296 S SHASTA AVE GERALDEN REYES (OWNER) ASHLAND, OR 97520 EAGLE POINT, OR 97524 1565 SISKIYOU BLVD UNIT 33 ASHLAND, OR 97520 PA -T1-2022-00177 391E10DC10500 PA -T1-2022-00177 391E15AB6700 PA -T1-2022-00177 391E10DC10200 H&J ASHLAND LLC HARMON PAUL MARTIN JOY PAMALA ET AL 29911 SW BOONES FERRY RD 3 1565 SISKIYOU BLVD 31 472 WALKER AVE WILSONVILLE, OR 97070 ASHLAND, OR 97520 ASHLAND, OR 97520 Allez a averyxa/cgabarits Ulilisez le Gabarit Avery 5160 1 PA -T1-2022-00177 39IE15AB6700 KEFFER ROBERT LICOTTLE CARLY 800 ELLENDALE DR 38 MEDFORD, OR 97504 PA -T1-2022-00177 391E10DC10400 LIGON WILLIAM C TRUSTEE ET AL 640 IOWA ST ASHLAND, OR 97520 PA -T1-2022-00177 391E15AB6700 LAUGHLIN GLEYN 1565 SISKIYOU BLVD UNIT 10 ASHLAND, OR 97520 PA -T1-2022-00177 391E15AB6700 LITTLE JESS C 1565 SISKIYOU BLVD 19 ASHLAND, OR 97520 r'A-T1-2022-00177 391EIOCD5300 LETTON JOHN K ET AL 170 INDIAN CREEK RANCH RD DOUGLAS CITY, CA 96024 PA -T1-2022-00177 391 E10DC7000 LOCKLIN PAUL TRUSTEE ET AL LAUREN LOCKLIN-FENNELL 1350 E NEVADA ST ASHLAND, OR 97520 PA -T1-2022-00177 391EIODC10100 PA -T1-2022-00177 391E15AB6700 PA -T1-2022-00177 391E15BA300 LUDWIG KATHLEEN REV LIVING TR MARILYN L SPEERSCHNEIDER LIVI MEISTER RICHARD J TRUSTEE ET 185 BLACK OAK DR 18 LANCASTER CT 1777 CRESTVIEW DR MEDFORD, OR 97504 MADISON, WI 53719 ASHLAND, OR 97520 PA -T1-2022-00177 391E15BA100 PA -T1-2022-00177 391E15BA700 PA -T1-2022-00177 391E15BA3200 MEISTER'S BUY RITE INC MEISTER'S BUY RITE INC MERCER JOSEPH ET AL 1467 SISKIYOU BLVD TIMBERS MOTEL OMAR'S INC ASHLAND, OR 97520 1467 SISKIYOU BLVD 219 1380 SISKIYOU BLVD ASHLAND, OR 97520 ASHLAND, OR 97520 PA -T1-2022-00177 391E15ABB700 PA -T1-2022-00177 391E10CD100 PA -Tl -2022-00177 391E15AB6700 MORA-OLIVARES MARIA DE JESUS ; OREGON STATE OF i REYES-RODRIGUEZ FAUSTO SANDRA REYES (OWNER) SOUTHERN ORE STATE COLLEGE 1565 SISKIYOU BLVD UNIT 46 1565 SISKIYOU BLVD 40 1250 SISKIYOU BLVD ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA -T1-2022-00177 391 E10DC6700 PA -T1-2022-00177 391 E15AB6700 PA -T1-2022-00177 39IE15AB6700 SCHIMER DAVID M SMITH ANITA DIANE SWISS CAROL ANN 424 WALKER AVE 1565 SISKIYOU BLVD 24 1565 SISKIYOU BLVD UNIT 50 ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA -T1-2022-00177 391E15AB6700 PA -T1-2022-00177 391E15AB6700 PA -T1-2022-00177 391E101DC6500 TAGUI-BINZHA GILBERTO TAGUI-BINZHA YOLANDA TILDEN FREDERICK ROYSTON III 1565 SISKIYOU BLVD UNIT 49 1565 SISKIYOU BLVD UNIT 48 PO BOX 3245 ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA -T1-2022-00177 391E15AB6700 PA -TI -2022-00177 39IE15AB6700 PA -T1-2022-00177 391E15AB6700 URRUTIA-DIAZ BRIGIDO URRUTIA-DIAZ MIGUEL URRUTIA-DIAZ MIGUEL 1565 SISKIYOU BLVD UNIT 37 ELIAS BINZAH LUISA URRVITA MIGUEL I IRMA ASHLAND, OR 97520 1565 SISKIYOU BLVD UNIT 16 1565 SISKIYOU BLVD 30 ASHLAND, OR 97520 ASHLAND, OR 97520 PA -T1-2022-00177 391E10DC6900 PA -T1-2022-00177 391EIODC6600 PA -T1-2022-00177 391E15AB6700 VEZIE RICHARD LIGAYLE E WAGNER LISA ANN WHITE NOEL 446 WALKER AVE 408 WALKER AVE 1565 SISKIYOU BLVD UNIT 41 ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 PA -T1-2022-00177 PA -T1-2022-00177 PA -T1-2022-00177 KIM PARDUCCI Rogue Valley Growers & Crafters Rogue Planning & Development 319 Eastwood Drive PO Box 4041 1314 - B Center Drive PMB #457 Medford, OR 97504 Medford, OR 97501 Medford, OR 97501 Noc bo Peel' i� c a M '4 7 S(Jm-rpn Q- ion L L C 319 Eastwood Drive - Medford, Or. 97504 — Phone (541) 608-9923 — Email: Kim.parducci@gmail.com February 24, 2022 Scott Fleury, Public Works Director City of Ashland 20 East Main Street Ashland, Oregon 97520 RE: Rogue Valley Growers and Crafters Market - Traffic Analysis Dear Scott, Southern Oregon Transportation Engineering, LLC prepared a traffic analysis for the re -location of the Rogue Valley Growers and Crafters Market on the northeast corner of Stadium Street and Ashland Street. The analysis evaluated a site access on Stadium Street as well as three surrounding intersections that will provide direct circulation to/from the site. A conceptual site plan is provided below. 4 Ashland Street I' tm Background A traffic analysis was required by the City of Ashland to address access points and the local area during the Rogue Valley Growers and Crafters Market peak hour. The Market will be open from 9:00 a.m. to Received 2.24,2022 130 p.m. on Tuesdays beginning in early spring and extending through the fall. The peak hour of 9:15- 10:1 S a.m. was shown in counts to be the peak of the day for the Growers Market. The Growers Market will not be open during the a.m. or p.m. peak hour of the adjacent street system. Access is proposed on Stadium Street approximately 125 feet north of Ashland Street. No access wilt be provided on Walker Avenue. An existing access on Walker Avenue will be blocked during Growers Market hours with a banner sign directing drivers to use Webster Street or Stadium Street to access the site. Fliers for the Growers Market will also be distributed, directing patrons to use Webster Street or Stadium Street to access the site. An onsite parking area will provide approximately 71 spaces for patrons and an additional 9 spaces for vendors. The Growers Market is hoping to work out an agreement with Southern Oregon University to use nearby parking during the summer months when students are gone. Roadway Characteristics Table 1 provides a summary of existing roadway classifications and descriptions surrounding the site. Table T - Roadway. Classifications and Descriptions Roadway Jurisdiction Functional Sidewalk Bike :' Number Posted Speed Classifications: Lane of Lanes.. (TOPS Ashland Street City of Ashland Boulevard Yes Yes 5 30 Walker Avenue City of Ashland Avenue Yes Yes 2 20-35 Stadium Street City of Ashland Neighborhood yes No 2 Not posted Street Webster Street City of Ashland Neighborhood yes No 2 Not posted Street City of Ashland TSP Figure 6-1 Traffic Count Data Manual traffic counts were gathered in December of 2021 at the Growers Winter Market in Phoenix during the Christmas Holiday Season and January of 2022 at study area intersections in Ashland. Count data at study area intersections was seasonally adjusted to reflect peak conditions and then balanced between intersections. The Growers Market peak in Phoenix occurred from 9:15-10:15 a.m. during hours of operation (9:00 a.m. to 1:00 p.m.). The peak hour on adjacent streets at the proposed site in Ashland (between 9:00-11:00 a.m.) occurred from 9:30-1030 a.m. Both were used in the analysis to provide the most conservative analysis. Pedestrian and Bicycle Accessibility Sidewalks exist on all streets within the study area. Bike lanes are provided on Ashland Street and Walker Avenue. Transit Service The nearest transit route to the site is Bus Route 10 provided by Rogue Valley Transit District (RVTD). It runs east -west on Ashland Street in front of the site. The closest bus stops on Route 10 are west of Stadium Street and east of Walker Avenue. Route 10 runs on 20-30 minutes scheduled stops between Sam and 7pm Monday -Friday and lam to 7pm on Saturdays. Southern Oregon Transportation Engineef•fng I RV Growers & Crafters Market - Traffic Analysis I Feb. 24, 2022 12 Received 2.24.2022 Trip Generation Trip generation calculations for the proposed Rogue Valley Growers and Crafters Market were prepared utilizing local data gathered in Phoenix, Oregon at the Growers Winters Market during the Christmas holiday season. The market is held every Tuesday from 9:00 a.m, to 1:00 p.m. at the Phoenix Plaza Civic Center on the southeast corner of OR 99 and West 3r1 Street. Local data was gathered in lieu of using the Institute of Transportation Engineers (ITE) Trip Genet•ation 11"' Edition because of limited studies. All trips were considered new trips to the transportation system. A summary is provided in Table 2. Table 2 --:Development Trip Generations Local Data 7:00 a.m. to Vendor Peak Hour Visitor Peak Hottr 2:00 p:m. $:DD to 9:00 a.m.: 9;15 to.10.:15 a.m. Total (In) (Out) Total (In) (Out) Rogue Dalley Growers and 606 39 30 9 l67 96 71 Crafters Winter Market Total 606 39 167 SF = square feet Trip Distribution and Assignment Development trips were distributed in accordance with existing traffic patterns and proximity to local neighborhoods. Splits were estimated to be: 40% to/from the west on Ashland Street 35% to/from the east on Ashland Street 15% to/from the north on Walker Avenue 10% to/from the south on Walker Avenue Trip distributions are shown in the attachments. Year 2022 No -Build and Build Intersection Operations All intersections within the study area are under City of Ashland jurisdiction. The City's performance standard for stop -controlled and signalized intersections is a level of service "D". Year 2022 no -build and build traffic conditions were evaluated during the Growers Market peak hour or the peak hour of the generator. All trips were considered new trips to the transportation system. A summary of results is provided in Table 3. Table 3, Year 2022 No -Build and Build intersection Operations (9:30-10 30 a m.) Performance Traffic Intersection Jurisdiction ` No -Build Build Standard Control Walker Ave / Ashland St City of Ashland LOS D, V/C 0.95 Signal B, 0.44 B, 0.54 Stadium St / Ashland St City of Ashland LOS D TWSC A, SBR B, SBR Webster St / Walker Ave City of Ashland LOS D TWSC A, NBL B, EBLR Growers Market/ Stadium St City of Ashland LOS D TWSC - A, WBLR VIC=Volume-to-Capacity, TWSCrtvo-way stop -controlled, SBR=southbound right, EBLR=eastbound len/right, WBL.R=Nvestbound left/right Note: Exceeded perfortnance standards are shown in bold, italic Southern Oregon Transportalton Engineering I RV Growers & Crafters Market - Traffic Analysis I Feb. 24, 2022 13 Received 2.24.2022 Results of the analysis show all intersections and site driveways operate well within performance standards under year 2022 no -build and build conditions. The v/c ratio at the signalized intersection of Walker Avenue / Ashland Street increases by -+-0.10 and the LOS at Stadium Street / Ashland Street and Webster Street / Walker Avenue increases from LOS "A" to LOS `B", but all continue to operate acceptably with development. Lower impacts are shown to occur due to the Growers Market traffic being off-peak. Refer to the attachments for synchro output sheets. Year 2022 No -Build and Build Queuing and Blocking Queuing is the stacking up of vehicles for a given lane movement, and it can have a significant effect on roadway safety and the overall operation of a transportation system. As a result of this, the estimation of queue lengths is an important aspect of the analysis process for determining how a transportation corridor operates. Queue lengths are reported as the average, maximum, or 9S" percentile queue length. The 954' percentile queue length is used for design purposes and is the queue length reported in this analysis. Five simulations were run and averaged in SimTraffic to determine 954' percentile queue lengths. Queue lengths were rounded up to the nearest 25 feet (single vehicle length) and reported in Table 4 for applicable movements during the peak hour of the generator. Table 4 — Year 20.22 No -Build and Build 95i'' Percentile Queue Lengths (9:3040.30 as .) Intersection Maven�e�rt Available Unlc No -Build Build Distance (Feet) (Feet} (Feet) Walker Ave /Ashland St Eastbound Left/Uturn 125 50 75 Eastbound Through 250 100 125 Eastbound Through/Right 250 75 75 Westbound LeWturn 350 75 75 Westbound Through 250 125 125 Westbound Through/Right 250 100 125 Northbound Left/ThroughlRight 175 75 75 Southbound Left/Through/Right 400 125 150 Stadium St /Ashland St Northbound Right 75 25 25 Southbound Ristht 75 50 5o Webster St / Walker Ave Eastbound Left/Right 175 25 50 Northbound Left/Through 175 25 25 Southbound Through/Right 150 25 25 Site Driveway / Stadium St Westbound Lett/Right 125 0 50 Northbound Through/Right 75 0 25 Southbound Left/Through 75 0 25 Note: Exceeded queue lengths are shown in bold, italic Results of the queuing analysis show study area queue lengths stay within allowable link distances under year 2022 no -build and build conditions during the Growers Market peak hour. Increases in queue lengths are seen at the signalized intersection of Ashland Street and Walker Avenue in the eastbound left/uturn, westbound through/right, and southbound left/through/right movements. Trips from the west were routed past Stadium Street and through the eastbound left and u -turn movements to get to the site. It is reasonable to assume that some of these trips may pull into and out of the commercial center on the south side of Southern Oregon Transportation Engineering I RV Growers & Crafters Market - Traffic Analysis I Feb. 24, 202214 Received 2.24.2022 Ashland Street between Stadium Street and Walker Avenue to get to the site in an alternate route, but this was not modeled. Other queue lengths that were shown to increase include the eastbound left/right turn movement on Webster Street at Walker Avenue and all movements at the site driveway on Stadium Street. No queue lengths were shown to block any downstream driveways or intersections. Full queuing and blocking reports are provided in the attachments. Crash History Crash data for the most recent 5 -year period was gathered from ODOT's Crash Analysis Unit. Results were provided for the period of January 1", 2015 through December 31", 2019. Intersection safety is generally evaluated by determining the crash rate in terms of crashes per Million Entering Vehicles (MEV) at intersections. The details of crash data are examined to identify any patterns that could be attributable to geometric or operational deficiencies. A crash rate higher than the ODOT published 90"' percentile rate (critical crash rate) or trends of a specific type of crash may indicate the need for further investigation along a corridor. Tables 5 and 6 provide intersection crash rates and types of collisions. Crash data is provided in the attachments. Table S - Study Area Intersection .Crash Rates, 2015-2019 Intersection : Collision Type. Severity Total Other Crash ODOT latersectron ' 2015 2016: 2017 < 2018 2019 Crashes ADT Rate 90, o/a Walker Ave / Ashland St 1 3 0 1 1 6 10,400 0.316 0.860 Stadium St/ Ashland St 1 2 0 0 1 4 7,150 0.307 0.408 Webster St 1 Walker Ave 0 0 0 0 0 0 3,050 0.000 0.293 Table 6 Crash History by Type, 2015-2019 Intersection : Collision Type. Severity Rear- Turning Backing Other Ped/ Non Injury Fatal End /Angle Bike Injury Walker Ave / Ashland St 1 3 1 0 1 0 6 0 Stadium St / Ashland St 1 i 0 1 1 1 3 0 Webster St / Walker Ave 1 0 0 0 0 0 1 0 0 0 There were six reported collisions at the signalized intersection of Walker Avenue / Ashland Street within a five-year period. Of these collisions, one involved a pedestrian and resulted in minor injury. The pedestrian was crossing northbound on Walker Avenue and was struck by a driver making a southbound left turn. The pedestrian was wearing dark clothing and was reportedly not visible to the driver. Half of the collisions were angle or turning collisions and all resulted in minor injury. At the intersection of Stadium Street / Ashland Street there were four reported collisions. One involved a pedestrian crossing Ashland Street in the southbound direction and getting struck by a driver traveling eastbound. The driver was reportedly not paying attention. The pedestrian suffered minor injuries. The type of collisions included rear -end, turning, and single unit with a fixed object. There is no apparent pattern of collisions occurring. Southern Oregon Transportation Engineering I RV Growers & Crafters Market - Traffic Analysis I Feb. 24, 2022 15 Received 2.24.2022 The intersection of Webster Street / Walker Avenue was not shown to have any reported collisions. There was a side -swipe collision on Walker Avenue north of Webster Street in 2019 and a single unit collision with a fixed object on Webster Street west of Walker Avenue in 2015. No study area intersection was shown to have a crash rate exceeding the ODOT critical crash rate, which is an indication when further investigation is necessary. This concludes the crash analysis. Sight Distance Access is proposed on Stadium Street approximately 125 feet north of Ashland Street. Sight distance in the field was evaluated from the site driveway and the intersections of Stadium Street 1 Ashland Street and Webster Street / Walker Avenue. The posted speed on Ashland Street is 30 miles per hour (mph). The posted speed on Walker Avenue is 25 mph except during school hours when it is 20 mph. Stadium Street and Webster Street are unposted but have a statutory speed of 25 mph. The minimum stopping sight distances (SSD) recommended by American Association of State Highways and Transportation Officials (AASHTO) for facilities with posted speeds of 25 and 30 miles per hour are 155 feet and 200 feet, respectively. The desirable intersection sight distances (ISD) are 280 feet and 335 feet, respectively. Sight distance from the site driveway on Stadium Street is unrestricted in both directions. A driver leaving the site can see to Ashland Street to the south and Webster Street to the north. Sight distance is, therefore, shown to be adequate. At Ashland Street, from the not (Stadium Street), sight distance is over 400 feet to the east through the signalized intersection of Walker Avenue / Ashland Street. A right turn movement requires a minimum SSD of 200 feet and a desirable ISD of 290 feet. Both are shown to be met. Looking east from Stadium Street behind crosswalk Looking east from Stadium Street in crosswalk At Walker Avenue from Webster Street, sight distance is restricted to the north and south by on -street parking along the west side of Walker Avenue. This limits sight distance to approximately 85 feet to the north and 75 feet to the south when vehicles are occupying all available spaces. To achieve 155 feet of minimum SSD, parking would need to be restricted approximately 65 feet north of Webster Street (or 25 feet north of the first driveway) and approximately 50 feet south of Webster Street. This is recommended regardless of proposed development. See visuals below for reference. Southern Oregon Transportation Engineering I RV Growers & Crafters Market - Traffic Analysis I Feb. 24, 202216 Received 2.24.2022 Looking north from Webster Street Looking south from Webster Street Parking An onsite parking area will provide approximately 71 spaces for patrons of the Rogue Valley Growers and Crafters Market. An additional 9 spaces will be located onsite near the site access on Stadium Street for vendors. The Growers Market is hoping to make an agreement with Southern Oregon University to use some of their nearby parking during the summer months when students are gone. If this occurs then there will be reserve parking. To give some perspective on parking, the Growers Winter Market in Phoenix occurs every Tuesday for close to the same hours of operation as the proposed Growers Market in Ashland (9 a.m. to 1 p.m.). The Phoenix Plaza Civic Center provides 42 parking spaces onsite and approximately 10 on -street parking spaces directly across from the facility on Main Street and North Yd Street. Congestion was not observed to be a problem when count data was gathered during the Christmas holiday season, and this facility provides significantly less parking than what will be provided at the Ashland site on Stadium Street. As another example, the Growers Market on Hawthorne Street in Medford occurs every Thursday from spring through fall and provides roughly 16 parking spaces onsite. Nearly all parking is provided along Hawthorne Street, other side streets, or in the shopping center north of Jackson Street. The Hawthorne site is not mentioned necessarily as a positive, but rather to demonstrate how other locations function with significantly less parking than the proposed Ashland site. Based on what is observed to occur in Phoenix and the additional parking provided at the Ashland site, the amount of onsite parking is estimated to be sufficient. Patrons of the Growers Market should not have to park across the street to the south to find parking. This will reduce the number of people crossing Ashland Street to access the site. Southern Oregon Transpo7atioa Engineering I RV Growers & Crafters Market - Traffic Analysis I Feb. 24, 2022 17 Received 2.24,2022 Conclusions The findings of the traffic analysis conclude that the proposed Rogue Valley Growers and Crafters Market can be approved at the Ashland site, located on the northeast corner of Stadium Street and Ashland Street, without causing safety concerns on the transportation system. The traffic analysis evaluated intersection operations, queuing, crash history, sight distance, and parking. No serious safety concerns or exceeded performance standards were identified to occur as a result of proposed development. Sight distance was shown to be limited from Webster Street at Walker Avenue when vehicles are parked along the west side of Walker Avenue, and this appears to be a common occurrence. Restricting parking along the west side of Walker Avenue approximately 65 feet north of Webster Street and 50 feet south of Webster Street will increase sight distance from the Webster Street approach to achieve minimum stopping sight distance. This is an existing safety condition that has not resulted in any identified crash history to date but would be an improvement at the intersection and is recommended. This can be achieved with yellow painted curbs or "no -parking" signs and would result in the loss of one additional parking space north and south of the intersection. We realize that the Rogue Valley Growers and Crafters Market will only be open on Tuesdays for a limited amount of time and restricting parking permanently may not be acceptable. If this is the City's decision, then it would be our recommendation to temporarily restrict parking (in the area mentioned) on Tuesdays between 7:00 a.m. and 2:00 p.m. to help alleviate safety concerns when traffic volumes may be higher on Webster Street from Growers Market traffic. This concludes our traffic analysis for the proposed Rogue Valley Growers and Crafters Market in Ashland. Please feel free to contact me if you have any questions or need additional information. Sincerely, Kimberly Parducci PE, PTOE Souwafl O-p-cGon TuHIPHUTlnn Iminzam, LLC Attachments: Count Data Crash Data Traffic Volume Development Synchro Output/SimTraffic Output Cc: Client GIN 53 ooPE OREGON Y PA Southern Oregon Transportation Engineering I RV Growers & Crafters Market - Traffic Analysis I Feb. 24, 2022 18 Received 2.24.2022 ATTACHMENTS Received 2.24.2422 SOUTHERNOREGON TRANSPORTATION ENGINEERING Medford, Oregon 97504 1 Kim.parducci@gmail.com 1 (541) 941-41.48 Cell Winter Growers Market Location: Phoenix Plaza Civic Center Weather: Sunny, cool Vehicle: All Vehicles r,rrmnc Prinfari_ All File Name : Winter Market Site Code : 00000001 Start Date : 12/21/2021 Page No : 1 08:00 AM 0 0 0 0 0 0 7 0 In 7 0 0 0 0 0 0 2 0 Out 2 9 08:15 AM 0 0 From North 0 0 0 From East 0 0 10 From South 0 0 From West 0 0 Start Time Left Thru Right Peds Ms-rn, Left Thru Right Peds rwo.ra Left Thru Ri ht Peds Acc.roua Left Thru Ri ht Peds 4,,—, i vrm-d 07:00 AM 0 0 0 0 0 0 2 0 0 2 0 0 0 0 0 0 0 0 0 0 2 07:15 AM 0 0 0 0 0 0 4 0 0 4 0 0 0 0 0 0 0 0 0 0 4 07:30 AM 0 0 0 0 0 0 3 0 0 3 0 0 0 0 0 0 0 0 0 0 3 07:45 AM 0 0 0 0 0 0 5 0 0 5 0 0 0 0 0 0 1 0 0 1 6 Total 0 0 0 0 0 0 14 0 0 14 0 0 0 0 0 0 1 0 0 1 15 08:00 AM 0 0 0 0 0 0 7 0 0 7 0 0 0 0 0 0 2 0 0 2 9 08:15 AM 0 0 0 0 0 0 10 0 0 10 0 0 0 0 0 0 2 0 0 2 12 08:30 AM 0 0 0 0 0 0 5 0 0 5 0 0 0 0 0 0 1 0 0 1 6 08:45 AM 0 0 0 0 0 0 8 0 0 8 0 0 0 0 0 0 4 0 0 4 12 Total 0 0 0 0 0 0 30 0 0 30 0 0 0 0 0 0 9 0 0 9 39 09:00 AM 0 0 0 0 0 0 24 0 0 24 0 0 0 0 0 08 0 0 8 32 09:15 AM 0 0 0 0 0 0 25 0 0 25 0 0 0 0 0 0 19 0 0 19 44 09:30 AM 0 0 0 0 0 0 25 0 0 25 0 0 0 0 0 0 12 0 0 12 37 09:45 AM 0 0 0 0 0 0 26 0 0 26 0 0 0 0 0 0 24 0 0 24 50 Total 0 0 0 0 0 0 100 0 0 100 0 0 0 0 01 0 63 0 0 63 163 10:00 AM 0 0 0 0 0 0 20 0 0 20 0 0 0 0 0 0 16 0 0 16 36 10:15 AM 0 0 0 0 0 0 17 0 0 17 0 0 0 0 0 0 24 0 0 24 41 10:30 AM 0 0 0 0 0 0 15 0 0 15 0 0 0 0 0 0 12 0 0 12 27 10:45 AM 0 0 0 0 0 0 22 0 0 22 0 0 0 0 0 0 21 0 0 21 43 Total 0 0 0 0 0 0 74 0 0 74 0 0 0 0 01 0 73 0 0 73 147 11:00 AM 0 0 0 0 0 0 15 0 0 15 0 0 0 0 0 0 19 0 0 19 34 11:15 AM 0 0 0 0 0 0 11 0 0 11 0 0 0 0 0 0 7 0 0 7 18 11:30 AM 0 0 0 0 0 0 12 0 0 12 0 0 0 0 0 0 15 0 0 15 27 11:45 AM 0 0 0 0 0 0 17 0 0 17 0 0 0 0 0 0 15 0 0 15 32 Total 0 0 0 0 0 0 55 0 0 55 0 0 0 0 0 0 56 0 0 56 Ill 12:00 PM 0 0 0 0 0 0 11 0 0 11 0 0 0 0 0 0 19 0 0 19 30 12:95 PM 0 0 0 0 0 0 14 0 0 14 0 0 0 0 0 0 11 0 0 11 25 12:30 PM 0 0 0 0 0 0 3 0 0 3 0 0 0 0 0 0 12 0 0 12 15 12:45 PM 0 0 0 0 0 0 13 0 0 13 0 0 0 0 0 0 14 0 0 14 27 Total 0 0 0 0 0 0 41 0 0 41 0 0 0 0 0 0 56 0 0 56 97 01:00 PM 0 0 0 0 0 0 6 0 0 6 0 0 0 0 0 0 7 0 0 7 13 01:15 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 5 0 0 5 5 01:30 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 5 0 0 5 5 01:45 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 11 0 0 11 11 Total 0 0 0 0 0 0 6 0 0 6 0 0 0 0 0 0 28 0 0 28 34 Grand Total 0 0 0 0 0 0 320 0 0 320 0 0 0 0 0 0 286 0 0 286 606 Apprch % 0 0 0 0 0 100 0 0 0 0 0 0 0 900 0 0 Total % 0 0 0 0 0 0 52.8 0 0 52.8 0 0 0 0 0 0 47.2 0 0 47,2 Received 2.24.2022 SOUTHERNOREGON TRANSPORTATION ENGINEERING Medford, Oregon 97504 1 Kim.parducci@gmail.com ( (541) 941-4148 Cell Winter Growers Market Pile Name Location: Phoenix Plaza Civic Center Site Code Weather: Sunny, cool Start Date Vehicle: All Vehicles Page No : Winter Market :00000001 : 12/21/2021 :2 E: From North In From East :==From South Out From West Start Time I Left I Thru I Right I Peds I App _rw Leff I Thru I Right I Peds 1 4,., Left I Thru I Righl Peds A,,. LEft Thru Right Peds Aaa_T. Peak Hour Analysis From 09:15 AM to 10:00 AM - Peak 1 of 1 Pante Wn"r fnr Each Ilnnrnaeh Ronin -. at• Received 2.24.2022 Int. Tota? 09.15 W In - Peak Hour. 09:15 AM M15 AM a 0 0 0 09:15 AM Right Th Left Peds 09.15 AM Peak Hour Data +0 mins. 0 0 0 0 0 0 25 0 0 25 0 0 0 0 0 0 19 0 0 19 +15 mins. 0 0 0 0 0 0 25 0 0 25 0 0 0 0 0 0 12 0 0 12 +30 mins. 0 0 0 0 0 0 26 0 0 26 0 0 0 0 0 0 24 0 0 24 +45 mins. 0 0 0 0 0 0 20 0 0 20 0 0 0 0 0 0 16 0 0 16 Total volume 0 0 0 0 0 0 96 0 0 96 0 0 0 0 0 0 71 0 0 71 (o App. Total 0 0 0 0 0 100 0 0 0 0 0 0 0 100 0 0 PHF 1 000 .000 .000 .000 .000 .000 .923 .000 .000 .923 .000 .000 .000 .000 .000 .000 .740 .000 .000 .740 Received 2.24.2022 Int. Tota? In - Peak Hour. 09:15 AM a 0 0 0 Right Th Left Peds Peak Hour Data N J O oNorth �...___2 v �--+ . 3 O= _ All �c5 a. N C w � ri Q y Q N O F+ 41 T Left Thru Ri ht Peds 0 0 0 0 0 In - Peak Hour: 09:15 AM Received 2.24.2022 Int. Tota? SOUTHERNOREGON TRANSPORTATION ENGINEERING Medford, Oregon 975041 Kim.parducci@gmail.com f (541) 941-41.48 Cell North-South: Stadium Street File Name : stadiumst-ashland st East-West: Ashland Street Site Code : 00000001 Weather. Sunny, 50 deg Start Date : 1/25/2022 Vehicle: All Vehicles Page No : 1 r-.... PHfcA_ All 10:00 AM 0 Stadium St 8 0 Ashland St 0 82 Timbers Motel 1 86 Ashland St 0 0 1S:ir:t::T:'m:i 0 From North 63 0 From East 64 158 From South 0 0 From West 0 6 0 Left I Thru Right Peds ,.y Tc t Left I Thru I Right I Peds I A. Taw LeftThru Ri ht Peds I A,,. -r" Left Thru R' ht Peds n y,,wi Int Tola[ 09:00 AM 0 0 5 0 5 0 53 3 2 58 0 0 0 1 1 0 48 0 0 48 112 09:15 AM 0 0 2 0 2 1 60 0 3 64 0 0 0 2 2 0 50 0 0 50 118 09:30 AM 0 0 2 0 2 0 72 0 1 73 0 0 0 2 2 0 57 0 1 58 135 09:45 AM 0 0 2 0 2 0 72 0 1 73 0 0 1 0 1 0 71 0 3 74 150 Total 0 0 11 0 11 1 257 3 7 268 0 0 1 5 6 0 226 0 4 230 515 10:00 AM 0 0 8 0 8 0 82 3 1 86 0 0 0 0 0 1 63 0 0 64 158 10:15 AM 0 0 6 0 6 0 94 1 1 96 0 0 0 0 0 0 67 0 1 68 170 10:30 AM 0 0 2 0 2 0 82 1 3 86 0 0 1 2 3 0 62 0 0 62 153 10:45 AM 0 0 4 0 4 0 87 2 0 89 0 0 0 4 4 0 60 0 0 60 157 Total 0 0 20 0 20 0 345 7 5 357 0 0 1 6 7 1 252 0 1 254 638 Grand Total 1 0 0 31 0 31I 1 602 10 12 625 0 0 2 11 13 1 478 0 5 484 1153 Apprch % 0 0 100 0 0,2 96.3 1.6 1.9 0 I 0 15.4 64.6 0.2 98.8 0 1 Total % 0 0 2.7 0 2.7 0.1 52.2 0.9 1 54.2 0 0 0.2 1 1.1 0.1 41.5 0 0.4 42 Received 2.24.2022 SOUTHERNOREGON TRANSPORTATION ENGINEERING Medford, Oregon 97504 1 Mm.parducci@gmail.com 1 (541.) 9414148 Celt North-South: Stadium Street File Name : stadiumst-ashlandst East-West: Ashland Street Site Code : 00000001 Weather: Sunny, 50 deg Start Date : 1/25/2022 Vehicle: All Vehicles Page No : 2 Peak Hour Analysis From 09:30 AM to 10:15 AM - Peak 1 of 1 Peak Hour for Each Approach Beoins at: Stadium St Ashland St From North From East Timbers Motel From South Ashland St From West Start Time Left I Thru Right Peds +wa-rri Left Thru Right Peds A,, Tr i Left I Thru I Right I Peds Aco.T" Leff I Thru Right Peds A0,Tm 1: Peak Hour Analysis From 09:30 AM to 10:15 AM - Peak 1 of 1 Peak Hour for Each Approach Beoins at: Received 2,24.2022 InL Total 89-.30 A" Stadium St 09.30 AM In - Peak Hour: 09:30 AM 8a30" 18 18 0 0 0 89,30 Ali Right Thru Left Peds +0 thins. 0 0 2 0 2 0 72 0 1 73 0 0 0 2 2 0 57 0 1 58 +15 mins. 0 0 2 0 2 0 72 0 1 73 0 0 1 0 1 0 71 0 3 74 +30 mins. 0 0 8 0 8 0 82 3 1 86 0 0 0 0 0 1 63 0 0 64 +45 mins. 0 0 6 0 6 0 94 1 1 96 0 0 0 0 0 0 67 0 1 68 Total Volume 0 0 18 0 18 0 320 4 4 328 0 0 1 2 3 1 258 0 5 264 App. Total 0 0 100 0 0 97.6 1.2 1.2 0 0 33.3 66.7 0.4 97.7 0 1.9 PHF 1 .000 .000 .563 .000 .5631 000 .851 .333 t000 .854 .000 .000 .250 .250 .375 .250 .908 .000 .417 .892 Received 2,24.2022 InL Total Stadium St In - Peak Hour: 09:30 AM 18 18 0 0 0 Right Thru Left Peds Peak Hour Data < J� in North w o "n LTqI 2 N_ All 2 x Qj Nc M a 0 a S a Y d ua, A *-i T r' Left Thru Ri ht Peds 0 0 2 a In - Peak Hour: 09:30 AM Received 2,24.2022 InL Total SOUTHERNOREGON TRANSPORTATION ENGINEERING Medford, Oregon 97504 1 Kim.parducci@gmail.com 1 (541) 941-44148 Cell North-South: Walker Avenue East-West: Ashland Street Weather: Sunny, 50 deg Vehicle: All Vehicles 1-2-- o.t.,ro.t_ All File Name : Walker-AshlandSt Site Code : 00000003 Start Date : 1/27/2022 Page No ; 1 10:00 AM 13 Walker Ave 11 1 Ashland St 15 102 Walker Ave 0 127 Ashland 5t 25 10 8 1 From North 8 86 From East 0 105 From South 10 7 From West 1 24 Start Time Left Thru Right Peds .Tm� Left Thru Right Peds Ar Twi Left Thru Right Peds Rpp. To , heft Thru R' ht Peds a p.iwi int Ta3al 09:00 AM 15 8 2 0 25 8 65 3 1 77 1 3 1 1 6 7 52 2 0 61 169 09:15 AM 19 7 7 0 33 10 58 4 0 72 1 2 2 2 7 4 54 5 0 63 175 09:30 AM 26 8 4 3 41 14 79 11 1 105 0 5 13 1 19 4 40 3 0 47 212 09:45 AM 26 10 6 0 42 12 66 13 1 92 3 8 14 1 26 5 52 1 1 59 219 Total 8-6-3 3 19 3 141 44 268 31 3 346 5 18 30 5 58 20 198 11 1 230 775 10:00 AM 13 13 11 1 38 15 102 10 0 127 10:15 AM 25 10 8 1 44 8 86 11 0 105 10:30 AM 10 7 6 1 24 11 77 7 0 95 10:45 AM 16 7 7 2 32 14 61 10 0 85 Total 64 37 32 5 138 48 326 38 0 412 Grand Total 1 150 70 51 8 279 92 594 69 3 758 Apprch % 1 53.8 25.1 18.3 2.9 112.1 0.6 78.4 9.1 0.4 0.9 Total % 1 8.8 4.1 3 0.5 16,51 5.4 35 4.1 0.2 44.7 1 10 9 2 22 7 67 0 0 74 261 3 6 10 0 19 10 61 3 0 74 242 4 5 11 0 20 11 62 0 0 73 212 4 3 13 3 23 4 60 2 0 66 206 12 24 43 5 84 32 250 5 0 287 921 17 42 73 10 1421 52 448 16 1 517) 1696 12 29.6 51.4 7 10.1 86.7 3.1 0.2 1 2.5 4.3 0.6 8.4 3.1 26.4 0.9 0.1 30.5 Received 2.24.2022 SOUTHERNOREGON TRANSPORTATION ENGINEERING Medford, Oregon 97504 j Kim.parducci@gmail.com 1 (541) 941-4148 Cell North-South: Walker Avenue File Name : Walker-AshlandSt East-West: Ashland Street Site Code : 00000003 Weather: Sunny, 50 deg Start Date : 1/27/2022 Vehicle: All Vehicles Page No :2 Walker Ave From North Ashland St From East:A: Walker AveAshland From South St From West Start Time I Left I Thru I Right IPeds Left I Thru I Right I Peds I A,_— I Left I Thru l Right I Peds 1 4,.,. f Left.j. Thru Rghl Peds Ate. �i Peak Hour Analysis from 09:30 AM to 10:15 AM - Peak 1 of 1 Peak Hour for Each Approach Begins at: M........... Received 2.24.2022 09.30 AM Walker Ave 69:30 AM In - Peak Hour: 09:30 AM 04.30 AA 165 29 4190 5 99.30 AIA Righi Th Left Peds +0 mins. 26 8 4 3 41 14 79 11 1 105 0 5 13 1 19 4 40 3 0 47 +15 mins. 26 10 6 0 42 12 66 13 1 92 3 8 14 1 26 5 52 1 1 59 +30 mins. 13 13 11 1 38 15 102 10 0 127 1 10 9 2 22 7 67 0 0 74 +45 mires. 25 10 8 1 44 8 86 11 0 105 3 6 10 0 19 10 61 3 0 74 Total Volume 90 41 29 5 165 49 333 45 2 429 7 29 46 4 86 26 220 7 1 254 %App. Total 54.5 24.8 17.6 3 11.4 77.6 10.5 0.5 8.1 33.7 53.5 4.7 10.2 86.6 2.8 0.4 PHF .865 .788 .659 .417 .93$ .817 .816 .865 .500 .844 .583 .725 .821 ,500 .827 .650 .821 .583 .250 .858 Received 2.24.2022 Walker Ave In - Peak Hour: 09:30 AM 165 29 4190 5 Righi Th Left Peds Peak Hour Data Q J �on 0 North � x All Nc j c� ¢Try iu 0 � H a ro �p D aL n �. ti T F+ Left Thru RiGht Peds 29 46 4 E:!1to In - Pe =2:30 AM Received 2.24.2022 SOUTHERNOREGON TRANSPORTATION ENGINEERING Medford, Oregon 97504 1 Mm.parducci@gmail.com 1 (541) 941-41.48 Cell North-South: Walker Avenue East-West: Webster Street Weather: Sunny, 50 deg Vehicle: All Vehicles r'--.— All File Name : Webster -Walker Site Code :00000002 Start Date : 1/25/2022 Page No : 1 10:00 AM 0 Walker Ave 2 2 32 0 0 0 0 Walker Ave 3 20 Webster St 0 23 0 0 From North 0 1 From East 10:15 AM 0 32 From South 0 33 From West 0 0 Siart7irne Left Thru Right Pods n,o.rwi Left Thfu Right Peds Mrc.w Left Thru Right Peds fcv.rx�i Left ThN RI ht PedsMarwi 0 InLTolal 09:00 AM 0 21 0 0 21 0 0 0 0 0 3 15 0 2 20 0 0 0 0 0 41 09:15 AM 0 20 0 0 20 0 0 0 0 0 1 15 0 2 18 0 0 1 1 2 40 09:30 AM 0 26 1 0 27 0 0 0 0 0 2 24 0 0 26 0 0 1 0 1 54 09:45 AM 0 26 0 0 26 0 0 0 1 1 3 23 0 1 27 0 0 1 0 1 55 Total 0 93 1 0 94 0 0 0 1 1 9 77 0 5 91 0 0 3 1 4 190 10:00 AM 0 28 2 2 32 0 0 0 0 0 3 20 0 0 23 0 0 1 0 1 56 10:15 AM 0 32 1 0 33 0 0 0 0 0 5 32 0 2 39 0 0 3 0 3 75 10:30 AM 0 26 2 0 28 0 0 0 0 0 1 14 0 0 15 0 0 2 0 2 45 10:45 AM 0 25 2 3 30 0 0 0 0 0 2 21 0 0 23 0 0 3 0 3 56 Total 0 111 7 5 123 0 0 0 0 0 11 87 0 2 100 0 0 9 0 9 232 Grand Total Approh /0 I 0 94 3.7 2.3 0 0 0 100 10.5 85.9 0 3.7 0 0 92.3 7.7 Total /0 0 48.3 1.9 1.2 51.4 0 0 0 0.2 0.2 4.7 38.9 0 1.7 45.3 0 0 2.8 0.2 3.1 Received 2.24.2022 SOUTHERNOREGON TRANSPORTATION ENGINEERING Medford, Oregon 975041 Kim.parducci@gmail.com 1 (541) 941-4148 Cell North-South: Walker Avenue East-West: Webster Street Weather: Sunny, 50 deg Vehicle: All Vehicles File Name : Webster -Walker Site Code : 00000002 Start Date : 1/25/2022 Page No : 2 Peak Hour Analysis From 09:30 AM to 10:15 AM - Peak 1 of 1 Peak Hnnr fnr Earh Annroach Reoins at - Walker Ave From North From East Walker Ave From south Webster St I From West Start Time Left I Thru I Right I Peds 1 4, —,1 Left I Thru I Right I Peds I Left I Thru Right I Peds I Pp TrGa I Leff I Thru I Ri ht f eds_L App Tow Peak Hour Analysis From 09:30 AM to 10:15 AM - Peak 1 of 1 Peak Hnnr fnr Earh Annroach Reoins at - Left Thru Rb ht Peds 3 99 01 3 In - Peak Haur: 0930 AM __. Walker Abp Received 2.24.2022 gni. T6�Tt 09.30 A" Walker Ave 0430 Am In - Peak Hour: 09:30 AM 118 09.30 AA 41 112 0 2 09-30 7 Right Thru Left Peds +0 mins. 0 26 1 0 27 0 0 0 0 0 2 24 0 0 26 0 0 1 0 1 +15 mins. 0 26 0 0 26 0 0 0 1 1 3 23 0 1 27 0 0 1 0 1 +30 mins. 0 28 2 2 32 0 0 0 0 0 3 20 0 0 23 0 0 1 0 1 +45 mins. 0 32 1 0 33 0 0 0 0 0 5 32 0 2 39 0 0 3 0 3 Total volume 0 112 4 2 118 0 0 0 1 1 13 99 0 3 115 0 0 6 0 6 V, App, Total 0 94.9 3.4 1.7 0 0 0 i 00 11.3 86.1 0 2.6 0 0 100 0 PHF .000 .875 .500 .250 .894 .000 .000 .000 .250 .250 .650 .773 .000 .375 .737 .000 .000 .500 .000 .500 Left Thru Rb ht Peds 3 99 01 3 In - Peak Haur: 0930 AM __. Walker Abp Received 2.24.2022 gni. T6�Tt Walker Ave In - Peak Hour: 09:30 AM 118 41 112 0 2 Right Thru Left Peds Peak Hour Data %� T.«A 110 01 L-� North 3 4-9 nAll 2 x Fi 31 Y .... Q W h a v n n Q N � T r' Left Thru Rb ht Peds 3 99 01 3 In - Peak Haur: 0930 AM __. Walker Abp Received 2.24.2022 gni. T6�Tt a8 8 Received 2.24.2022 Fn tl 2 5 g f s t gggg fifi gg gg ¢¢ $ ggyy E' s y & yy 1A U1 01 1.91 1.91 01 Ma all 01 01 ul $off frig 9N$ M � $ x�x T ��ao 600= 6cao �_c� ��ac 5cec axa �..a asa �6a s3S g8ba ap3iC rya �tlf �if �Cb §di/ Asn I a ll ��jj�i� '10 5 1,111 cC�� ull51m ? 66 Rim Received 2.24.2022 � I ( ) | ) §0 ■|!!| |!!Go §�«�!] Hn k §§]� | ! Received 2.2 4.2 0 2 2 LTJ Received 2.24.2022 ... ._. a ro a � m G ro e a a > 3 L c 3 �. - G: CO a y G' C _ '.113: C 3 Q :q - yv1: m F LA m -4'; r, o :rn' 11. -Z: Z N N 0 a °c �;73 '4 M ri n 0, la. :N. Y C> E a u a. u a'- u w u a: u a u €Np, O ai '.'U' ❑ Q Q a O' a D. a a -�E 'U.; sU ❑ s:U; C) >ul 0 M a1' N E a a a=' a a • :N N Vi�. N N' aN o O m; a 0- a - U z; UI _N C C C -: N C N V A, A,` Q oy' Q o a N VI U -U; U Ui U U U U: V U U V U >,U V :G, U U U ' Received 2.24.2022 ro e 3 3 Q Y C> Y rOr � G` C. O O 4 p: C ..... ,»... \,,., .... i 7 .Ei i'N .N .., 7 3s 7 pJ �:3 '7 73: a 7- a Co ,4; Co ❑Z. Z ZE Z N O !Z Z Z: Z Zs Z .-1 t m a u a e1 u a1 u c'u a u tf..] -0 In Iuv�1 O! 111 '..'p N- ��_ ` O a U❑ :U ❑'.W ❑ o a U Q of a UQ"UIQ o. a 0. >, C1 }. Q C Z -. a E :. a s .. of In N- ti: a N a a to. N s 'v a.+ s w- —r - G —C G ... G U Z '.� 3 : m rt 7' ro: 7 m Y m' ro ro >-. Q ro a1 a > > a m >! > a; a1 >; > O 'T o U, U i� w w w, 1u S y ,_- O;N E�/1; QUI '. �E71 (A . N f�71 4i 1�/1 N N; 0 VI,': Q;U U':U_U U;U. U �� U,U.&U;U;:U,U;a'U'U:0 U-U;U'Uo!? Received 2.24.2022 Intersection crash rates also need to be compared to the published statewide 90' percentile intersection crash rates in Exhibit 4-1. Any rates close to or over the 90' percentile rates need to be flagged for further analysis. The intersection crash rate is calculated by the following formula: Annual Number of Crashes x 101 Intersection Crash Rate per MEQ _ (AADT)x (365 days/year) The values shown in Exhibit 4-1 represent the 9V' percentile crash rates from a study of 500 intersections in Oregon. The crash rates are grouped by rural/urban, signalized/unsignalized, and three-leg/four-leg intersections. Intersections with crash rates that exceed the 90`s percentile values shown in the table should be flagged for further analysis. For more information on crash rates and using this table, see Section 4.3.4 Critical Crash Rate. Exhibit 4-1. Intersection Crash Rates per MEV by Land Type and Traffic Control Source: Assessment ofStateivide Intersection Safety Perfonnance, FHWA-OR RD -18, Portland State University and Oregon State University, June 2011, Table 4.1, p. 47. Note: Traffic control types include 3SG (three -leg signalized), 3ST (three -leg minor stop -control), 4SG (four -leg signalized), 4ST (four -leg minor stop -control). For intersections other than the configurations shown in Exhibit 4-1, there are usually too few locations with that intersection configuration to provide statewide statistics. There are some stop controlled intersection configurations that could be approximated as indicated in Exhibit 4-2 and Exhibit 4-3 below. Any other intersection configurations not in Exhibit 4-1, Exhibit 4-2, or Exhibit 4-3 should by default be flagged for further analysis, since the unusual configuration is likely to warrant a closer look at the crashes. Analysis Procedure Manual Version 2 4-3 Last Updated 09/2019 Received 2.24.2022 Rural Urban': 3SG 3ST 4SG 4ST 3SG 3ST 4SG 4ST No. of Intersections 7 115 20 60 55 77 106 60 Mean Crash Rate 0.226 0.196 0,324 0.434 0.275 0.131 0.477 0.198 Median Crash Rate 0.163 0.092 0.320 0.267 0.252 0.105 0.420 0.145 Standard Deviation 0.185 0.314 0.223 0.534 0.155 0.121 0.273 0.176 Coefficient of Variation 0.519 1.602 0.688 1.230 0.564 0.924 0.572 0.889 901h Percentile Rate 1 0.464 1 0.475 0.579 1.080 1 0.509 0.293 0.860 0.408 Source: Assessment ofStateivide Intersection Safety Perfonnance, FHWA-OR RD -18, Portland State University and Oregon State University, June 2011, Table 4.1, p. 47. Note: Traffic control types include 3SG (three -leg signalized), 3ST (three -leg minor stop -control), 4SG (four -leg signalized), 4ST (four -leg minor stop -control). For intersections other than the configurations shown in Exhibit 4-1, there are usually too few locations with that intersection configuration to provide statewide statistics. There are some stop controlled intersection configurations that could be approximated as indicated in Exhibit 4-2 and Exhibit 4-3 below. Any other intersection configurations not in Exhibit 4-1, Exhibit 4-2, or Exhibit 4-3 should by default be flagged for further analysis, since the unusual configuration is likely to warrant a closer look at the crashes. Analysis Procedure Manual Version 2 4-3 Last Updated 09/2019 Received 2.24.2022 Peds' 0 Raw Year 2022 Count Data - 9:30-10:30 AM 1 1 5 SITE a 0 Peds: 0 ': Peds 0 Peds "2 `'` PHF 0.80 116 99 4 1 112 1 0 Peds 1 22 0 Stadium St / Walker Ave 9:30am-10:30am 0 17 17 0 1/25/2022 Webster St / Walker Ave 9:30am-1020am 0 6 17 0 0 24 18 0 6 6 6 0 Peds 0 5 0 0 Peds 0 Peds 0 13 99 0 Peds 3 258 18 330 5 118 1 47 358 1 112 Peds' 0 18 1 1 5 SITE a 0 112 PHF 0.89 97 N Peds; 2 '' 0 1 18 0 Stadium St /Driveway 9:30am-10:30am 0 5 0 18 5 18 0 5 Peds`` Peds 5 4 ` .'` uturns 3 160 18 0 0 29 1 41 90 338 1 1/25/2022 Ashland St /Stadium St 9:30am-10:30am 4 324 369 23 1/27/2022 Ashland St / Walker Ave 9:30am-10:30am 45 422 258 320 220 330 259 0 0 259 253 7 47 358 Peds 0 1 0 1 Peds'. Peds7 29 46 2 uturns 5 0 1 2` ` 1 95 82 Peds4 PHF 0.90 Year 2022 No -Build Traffic Volumes - 9:30-10:30 AM - balanced Seasonal Adj. 1.182 Peds 0` Peds "Peds` 0 ,' 2 ': 16871 112 Peds`' 1 5 1 163 1 0 26 0 Stadium St / Walker Ave 9:30am-10:30am 0 20 20 0 1/25/2022 Webster St / Walker Ave 9:30am-10:30am 0 7 20 0 0 28 21 0 7 7 7 0 Peds 0 Peds. 0 6 0 0 Peds' Peds 0. 0.`.` 15 112 0 Peds' 3 N Peds`' 2 21 6 170 127 21 6 SITE a 0 0 1 21 1 0 Stadium St / Driveway 9:30am-10:30am 0 6 0 21 6 21 21 6 Peds Peds5 4 uturn 4 170 127 21 0 0 30 45 95 401 1 1/25/2022 Ashland St / Stadium St 9:30am-10:30am 5 384 384 27 1/27/2022 Ashland St / Walker Ave 9:30am-10:3WPeds4 60 455 305 379 265 340 306 F 0 0 306 306 10 55 418 Peds 0 0 1 Peds Peds 2 1 10 402 uturn 0 1 110 Received 2.24.2022 4076 40% Development Trips - 9:30-10:30 AM 1596 4 15°x6 10°.6 1046 Year 2022 Build Traffic Volumes - 9:30-10:30 AM 182 123 15 1 14 0 11 0 40 40 11 Stadium St / Walker Ave 20 0 9:30am-10:30am 20 50 50 39 Webster St /Walker Ave 9:30am-10:30am 10 k 1 0 0 0 Stadium St / Walker Ave 9:30am-10:30am 0 0 20 20 43 0 20 43 11 0 32 Webster St / Walker Ave 9:30am-10:30am 0 N 0 0 0 0 0 137 0 43 43 43 r2O D 20 Stadium St/ Driveway 9:30am-10:30am 0 0 76 28 76 43 28 SITE Total Trips 167 In: 96 Out: 71 49 1 10 0 0 49 N 36 1 52 10 429 0 81 460 460 37 Ashland St / 5tadium St 379 265 9:30am-10:30am 0 344 344 10 28 76 0 uturnsrH 36 10 28 0 4 7 25 28 0 Ashland St / Stadium St 9:30am-10:30am 76 0 0 76 38 2 uturns 76 38 Ashland St /Walker Ave 9:30am-10t30am 0 34 38 34 38 0 0 25 0 0 0 0 0 0 0 0 uturns 0 1 10 10°.6 1046 Year 2022 Build Traffic Volumes - 9:30-10:30 AM Received 2.24.2422 35% 35% 182 123 15 1 167 1 0 25 0 0 40 40 11 Stadium St / Walker Ave 20 0 9:30am-10:30am 20 50 50 39 Webster St /Walker Ave 9:30am-10:30am 0 7 0 28 21 0 5 0 43 48 25 112 0 N 41 206 137 41 48 0 21 20 SITE 43 Stadium St / Driveway 9:30am-10:30am 28 0 5 76 49 1 8T- 49 1 0 uturns 32 206 1 137 49 1 0 34 1 52 1 120 429 0 81 460 460 37 Ashland St / 5tadium St 379 265 9:30am-10:30am 0 344 344 10 Ashland St / Walker Ave 9:30am-10:30am 60 489 343 374 343 0 55 443 0 1 0 1 1 20 1 40 55 2 uturns 0 1 116 Received 2.24.2422 35% 35% ) r� Received 2.2 4.2 0 2 2 HCM Signalized Intersection Capacity Analysis 1: Walker Ave.A(Valker Ave & Ashland St/Ashland St. 02/19/2022 n .-* --p- V < � Lane Configurations Zi 0h 0 43� Traffic Volume (vph) ` `:4 27 265 10 . 2 55 340 6.0 10 40 : 55 .95 Future Volume (vph) 4 27 265 10 2 55 340 60 10 40 55 95 1deal.Flow{vphpl) 1750 1750.17.5.0 1750 1.756.:...1750 1750 1750 1750 1750 `1750.:1759 Total Lost time (s) 3.0 4.0 3.0 4.0 4,0 Lane Util. Factor 1.00 0:95 1.00 0.95. ":1.00 Frpb, ped/bikes 1.00 1.00 1.00 1.000.99 Flpb,:pedlbikes 1:.00 1:00 I.00 1.00 ....................................................................................... 1.00 Frt 1.00 0.99 1.00 0.98 0.93 Fit. Protected.:: .0:95 1.00 0.95 1.00 1.00. Satd. Flow (prof) 1566 3182 1600 3132 1591 Flt:Permitted 100:: 1.00 0.37 1100 0.97 Satd. Flow (perm) 1648 3182 618 3132 1547 Peak -hour factor, PHF 0.89 0:89 0.89 0,89 0.89 0.89 0.89 0.89 .0-89. 0.89 '; 0,89 0:89 Adj. Flow (vph) 4 30 298 11 2 62 382 67 11 45 62 107 RTOR.:Reduction (vph) 0 0 3 0 0 0 12 0 0 :' 46 0 :' 0 Lane Group Flow (vph) 0 34 306 0 0 64 437 0 0 72 0 0 Confl.Peds. (Who 1 2 5 2 ; ;2 Confl. Bikes (#/hr) 2 _ 2 Heavy`Vehicles % 0% '7% :A%..: :'0% 0% 4%a 4% 0% 10% Q% 0% ': 2% Turn Type custom Prot NA custom Prot NA Perm NA Perm Protected Phases ;: 5 2 : 1 6 8 ;' Permitted Phases 4 8 8' 4 Actuated Green, G (s) ;3.0 15.7 10.9 23.6 13.3 ` Effective Green, g (s) 3.0 15.7 10.9 23.6 13.3 Actuated g/C Ratio 0.06. :.0.31 0.21 0.46 0.26 Clearance Time (s) 3.0 4.0 3.0 4.0 4.0 Vehicle Extension. (s) 2.5 :4.9 2.5 4.9 2.5 Lane Grp Cap (vph) 97 981 132 1452 404 Ws Ratio Prot... 0.10 c0.14 v/s Ratio Perm 0.02 c0.10 0.05 Vic Ratio :0.35 0.31 0.48 0.30 0.18 `. Uniform Delay, d1 23.0 13.5 17.5 8.5 14.6 Progression, Factor 1:00 1;00 :1.00 1.00 1.00 Incremental Delay, d2 1.6 0.4 2.0 0.2 0.2 Delay. . ......... 24.6 .. 13,8 ......... .......... 19.6 8.7 14.7 Level of Service C BB A B Approach Delay (s) 14.9 .... ......... 10.1 14.7 Approach LOS B B B HCM 2000 Control Delay 13.1 HCM 2000 Level of Service B HCM 2000. Volume to Capacity ratio.. :0,44 Actuated Cycle Length (s) 50.9 Sum of lost time (s) 11.0 Intersection Capacity. Utilization 44.3% ICU Level of Service A Analysis Period (min) 15 c Critical Lane.Group RV Growers Market - Access Analysis Yr 2022 No Build -Growers Market Peak Synchro 11 Report S.O.T.E Page 1 Received 2.24.2022 HCM Signalized Intersection Capacity Analysis 1: Walker Ave./Walker Ave & Ashland St/Ashland St. 02/19/2022 4/ Lane Configurations Traffic Volume (vph) 45 30 Future Volume (vph) 45 30 ideal..Flow (vphpl) ..1750 1750 Total Lost time (s) 4.0 Lane tJtil. Factor. 1.00 Frpb, ped/bikes 1.00 Flpb,' ped/bikes 1.00 Frt 0.98 Fit Protected 0.97 Satd. Flow (prat)1630 Flt Permitted 0.81 Satd. Flow perm 1364 Peak;hour, factor,':PHF 0.89 0.89 Adj. Flow (vph) 51 34 RTOR Reduction (vph) `12 0 Lane Group Flow (vph) 180 0 Confl'Peds. (#Ihr) 5 Confl. Bikes (#/hr) ............................... . Heavy Vehicles (°/a) '. 2% 0% Turn Type NA ProtectedPhases > .4 Permitted Phases Actuated Green, G.(s) 1.3.3 Effective Green, g (s) 13.3 Actuated g/C: Ratio ; 0.26 Clearance Time (s) 4.0 Vehicle Extensions .::2.5.:.: Lane Grp Cap (vph) 356 vIs Ratio Prot vls Ratio Perm c0.13 v/c Ratio 0.51 Uniform Delay, d1 16.0 ProgressionFactor ; 1.00 Incremental Delay, d2 0.8 ......... ..... ... ......... Delay.(s) 16.8 Level of Service B Approach. ; Delay(s) ; 16.8. . Approach LOS B RV Growers Market - Access Analysis Yr 2022 No Build—Growers Market Peak Synchro 11 Report S.O.T.E Page 2 Received 2.24.2022 HCM 6th TWSC 2: Ashland St & Stadium St 02/19/2022 Int Delay, s/veh 0.3 Lane Configurations iVla e dot _�?�� .�.... .. Conflicting Flow All - 0 0 - - 0 - - 177 - - 218 Stage 1. - - - - - - Stage 2 A - - - - A Traffic Vol,'veh/h 0 i 305 0 0 379. 5 0 0 1 0 `. 0. 21 Future Vol, veh/h 0 305 0 0 379 5 0 0 1 0 0 21 Conflicting Reds, #lhr 4 0 5 5 0: !4 0 0 ;2 �2; : 0 ;' 0 Sign Control Free Free Free Free Free Free Stop Stop Stop Stop Stop Stop RT Channelized - - None -' = None - - None - ' -; None Storage Length - - - - - - - - 0 - - 0 Veh..in. Median Storage,-# 0 - -... 0 - 0 - 0 Grade, % - 0 - _ 0 - - 0 - - 0 - Peale Hour Factor 90 90 '90 .90: 90 90 90 90 .90 90 .: 90 ;' 90 Heavy Vehicles, % 0 5 0 0 4 0 0 0 0 0 0 0 Mvmt low. 0 '339 0 0 421 6 0 4 1 0;; 0 23 a o m no �� )..�...... �.t• .,.��.��,��_,,..._ iVla e dot _�?�� .�.... .. Conflicting Flow All - 0 0 - - 0 - - 177 - - 218 Stage 1. - - - - - - Stage 2 A - - - - A Critical Hdwy - - - - - 6.9 - 6.9 Critical Hdwy Stg 1 - - - - _ _ _ _ _ _ Critical Hdv!rY:. St 92 - - Follow-up Hdwy - - - - - - - 3.3 - - 3.3 Pot Cap -1 Maneuver 0 - = 0' - 0 0 842 0 : 0 792 Stage 1 0 - - 0 - - 0 0 - 0 0 - Stage 2 0 U' - . - 0 0 - 0 : 0 Platoon blocked, % - - - - Mov Cap -1 Maneuver. = - - - - - 836 - • 789 Mov Cap -2 Maneuver - Stage ,1 - - - Stage 2 HCM Control 'Delay;' 00 . `;9.3 9.7 HCM LOS A A Capacity N. 836 - - 789 HCM Lane V/C Ratio 0.001 - - - - 0.03 HCM ControlDelay,(s) 9.3 - - - 9.7 HCM Lane LOS A - - - - A HCM 95th %tile •Q(veh) 0 - -: - :: - .. <:0.1 RV Growers Market - Access Analysis Yr 2022 No Build—Growers Market Peak Synchro 11 Report S.O.T.E Page 1 Received 2.24.2022 HCM 6th TWSC 3: Walker Ave & Webster St 02/19/2022 r Int Delay, slveh 0.6 Stage;l 209 - - Stage 2 179 - - - _ _ e nettBL1=131; t._S ..,SRw _ N r a. Lane Configurations Y Critical Hdwy Stg 1 5.4 - - - - - Critical Hdwy Stg 2 `:5.4 Traffic Vol, veh/h 0 7 15 112_163 >836 1370.:..,_ - - 5 Future Vol, vehlh 0 7 15 112 163 5 Conflicting Peds, #Iht 1... 0 834 ;1367 Mov Cap -2 Maneuve07 - - - - - Stage 1. 817 Sign Control Stop Stop Free Free Free Free IRT Channelized . ....-:None. -None:.. - None Storage Length 0 - - - - - Veh.in Median Storegep# 0 . 0 - Grade, % 0 - - 0 0 - Peak Hour Factor:'..80 80 80 80....:..80 80 Heavy Vehicles, % 0 00 3 1 0 Mvmt )=low 0 9 19 140 ..204 >' 6 a o"Nt I.,,t__ tIo�!": Conflicting Flow All 388 209 212 0 - 0 Stage;l 209 - - Stage 2 179 - - - _ _ Critical Hdwy,' ::6.4: 6.2 4.1 - - - Critical Hdwy Stg 1 5.4 - - - - - Critical Hdwy Stg 2 `:5.4 Follow-up Hdwy 3.5 3.3 2.2 Pot Cap -1: Man.euve619 >836 1370.:..,_ - - Stage 1 831 - - - - - Stage 2 857 - Platoon blocked, % - - -..... .. .... Mov, Cap-1..Maneuve07 834 ;1367 Mov Cap -2 Maneuve07 - - - - - Stage 1. 817 - Stage 2 855 - - - - - HCM ControlDelay,' 9.4 0.9 0 HCM LOS A Capacity (vehlh) 1367 - 834,' HCM Lane VIC Ratio 0.014 - 0.01 - - HCM.Control Delay (s) 7.7 0 9.4 - - HCM Lane LOS A A A - - HCM 95th %stile Q(veh) RV Growers Market - Access Analysis Yr 2022 No Build—Growers Market Peak Synchro 11 Report S.O.T.E Page 2 Received 2.24.2422 HCM 6th TWSC 4: Stadium St & Growers DW 02/19/2022 Int Delay, s/veh tiverlleRZ�Sl~ Br z Lane Configurations Y Traffic Vol, vehih 0 0 5 0 0 21 Future Vol, veh/h 0 0 5 0 0 21 Conflicting pods, #/hr10 10 0 10 : 10 Q Sign Control Stop Stop Free Free Free Free RT'Channelized None None ' -.None.:.... Storage Length 0 - - - - - Veh.in Median Storageq# - 0 Q Grade, % 0 - 0 - - 0 Peak Hour Factor 90 90 90. 90:: 90 : ! ........ ..... 90 Heavy Vehicles, % 0 0 0 0 0 0 Mvrt Flow. 0 0 & 0 : 0 [ 23 W Conflicting Flow All 49 26 0 0 16 0 Stage:.1 16. - - .... Stage 2 33 Critical Hdwy:': 6.4 6.2 - 4.1 Critical Hdwy Stg 1 5.4 - - - - - Critical Hdwy.Stg 2.. 6.4 - Follow-up Hdwy 3.5 3.3 - - 2.2 - Pot Cap 1 Maneuve965 9056 - -`,1615- Stage 1 1012 - - - - - Stage 2 .995 - Platoon blocked, % - - - Mov Cap -1 Maneuv(946 1036 - -;:1600 .......... Mov Cap -2 Maneuv&46 - - - - - Stage `.1 :1002 - .. . Stage 2 985 - - - - - HCM Control Delay,`s 0 0 Q HCM LOS A Capacity .(veh/h) -:1600 HCM Lane V/C Ratio - - - - - HCM..Control Delay (s) .` .0. 0. - HCM Lane LOS - - A A HCM 95th %tile Q(veh) - 0 _ RV Growers Market - Access Analysis Yr 2022 No Build—Growers Market Peak Synchro 11 Report S.O.T.E Page 3 Received 2.24.2022 SimTraffic Simulation Summary Yr 2022 No Build Growers Market Peak 02/1912022 Summary of All Intervals Interval #0 Information Seeding Interval #1 Information Recording Start Time 9,30 ::' _ = Start Time 9:25 9:25 9:25 9:25 9:25 9:25 End Time 10;30 10:30: 10:30 .10.:30 10:30:.10:30 Total Time (min) 65 65 65 65 65 65 Time. Recorded .(min) 60. 60 . 60 60 60 60 # of intervals 3 3 3 3 3 3 # of:Recorded Intervals 2. 2 2 2 .2::.: 2 Vehs Entered 1056 1057 1109 1079 1049 1068 Vehs:Exited 1059 1056 1111 1086 1050 .:i 1071 Starting Vehs 15 12 17 24 13 14 Ending Vehs 12 13 15 :7 41 12 11 Travel Distance (mi) 273 273 287 281 271 277 Travel. Time'.(hr) 1.3.8 13.5.: 14.7 14.4 13.7..',. 14.0 Total Delay (hr) 3.5 3.3 3.8 3.9 3.4 3.6 Total`$taps 611 578 ` 634 608 614 607 Fuel Used (gal) 10.8 10.8 11.4 11.3 10.8 11.0 Interval #0 Information Seeding Interval #1 Information Recording Start Time 9,30 ::' _ End Time 9:45 Total Time (min) 15 Volumes adjusted by PHF, Growth Factors. Vehs Entered 336 317 296 291 316 309 Vehs Exited 338. 308. 294 309 311.: 313 Starting Vehs 15 12 17 24 13 14 .. Ending Vehs'. 13 21: Travel Distance (mi) 85 79 76 78 79 80 Travel Time (hr) 4.5 3.8. 41 4.0 41 4.1 Total Delay (hr) 1.2 0.91.2 1.1 1.1 1.1 Total Stops ;': 200 ... ......... 149. . 179 " 157 185 ':: 174 Fuel Used (gal) 3.4 3.1 3.1 3.2 3.2 3.2 RV Growers Market -Access Analysis S.O.T.E Received 2.24.2022 SimTraffic Report Page 1 SimTraf#ic Simulation Summary Yr 2022 No Build Growers Market Peak 02119/2022 Interval #2 Information Recordi Start Time 9:45 End Time 10:30 Total Time (min). 45 Volumes adjusted by Growth Factors, Anti PHF. Vehs Entered 720 740 813 788 733 757 VehsExited :: .. . 721 74s i 817 77.7 739 760 Starting Vehs 13 21 19............ 6 18 14 Ending Vehs .' .12 13 15.: :` 17 12 11 Travel Distance (mi) 187 194 211 203 192 197 Travel Time. (hr) 9.3 9.7 1.0.6 10.4 9.5 9.9 Total Delay (hr) 2.3 2.4 2.6 2.8 2.3 2.5 Total Stops 411 429 455 451 429 434 Fuel Used (gal) 7.3 7.7 8.3 8.1 7.6 7.8 RV Growers Market - Access Analysis S.O.T.E Received 2.24.2422 SimTraffic Report Page 2 Queuing and Blocking Report Yr 2022 No Build Growers Market Peak 02/19/2022 Intersection: 1: Walker Ave,ANalker Ave & Ashland St/Ashland St. Intersection: 2: Ashland St & Stadium St Directions Served Directions Served UL T TR UL T TR LTR LTR ..................... . Maximum Queue `(ft) 64 136 106 97 136 :119 92 .138 Average Queue (ft) 24 57 28 37 68 41 39 63 95thQueue. (ft) .. =.57 102 75 78 .119 86 74 111 Link Distance (ft) Queuing Penalty (veh) 244 244 512 512 604 556 Upstream Blk Time`{%} Queuing Penalty (veh) Storage Bay Disk (ft) ..::::.100.:275 Storage Blk Time (%) 0 1 Queuing Penalty (veh) ..0 0 Intersection: 2: Ashland St & Stadium St Directions Served T T R R Maximum Queue. '(ft) 6 6 25..:.40 4 Average Queue (ft) 0 0 1 18 95th:Que4e(ft) 4 4 =12 44 Link Distance (ft) 547 244 253 46 Upstream B1k Time {%) Queuing Penalty (veh) 0 Queuing Penalty (veh) 0 Stirage Bay Dist (ft) Queuing Penalty (veh) Storage Blk Time (%) .. Queuing Penalty (veh) Intersection: 3: Walker Ave & Webster St fl 71ien .:,B:: m. w IB Directions Served LR LT TR............................................................................. . Maximum Queue (ft) 31 40 4 Average Queue (ft) 4 3 0 95th Queue.(ft) 21 20 3 Link Distance (ft) 249 556 126 Upstream Blk Time (%) Queuing Penalty (veh) Storage Bay Dist (ft) Storage Blk Time (%) Queuing Penalty (veh) RV Growers Market - Access Analysis S.O.T.E Received 2.24,2422 SimTraffic Report Page 3 Queuing and Blocking Report Yr 2022 No Build Growers Market Peak 02119/2022 Intersection: 4: Stadium St & Growers DW Zone Summary Zone :wide Queuing Penalty: 0 RV Growers Market - Access Analysis S.o.T.R Received 2.24.2022 SimTraffic Report Page 4 HCM Signalized Intersection Capacity Analysis 1. Walker Ave-ANalker Ave & Ashland St/Ashland St. 02/20/2022 r ,-- I,- -0\ Lane Configurations ' 0 ,A) 0 4) - Traffic Volume (vph) ` 32 37 265 10 2 55 374 60 20 40 55 120 Future Volume (vph) 32 37 265 10 2 55 374 60 20 40 55 120 Ideal Flow (vphpl) 1750 1750 1750 1750 1750 1750. :.1750::1750 1750 ' 1750 :1750 : 1750 Total Lost time (s) 3.0 4.0 3.0 4.0 4.0 Lane Util. Factor 1:fl0 0,95 1.0fl 0.95 1.00 Frpb, ped/bikes 1.00 1.00 1.00 1.00 0.99 Flpb, ped/bikes 1.00 1:00 1.00 1.00 1.00 .: Frt 1.00 0.99 1.00 0.98 0.94 Fit Protected' 0.95 1.00. :0.95.: .' :1.00 0.99 Satd. Flow (prot) 1602 3182 1600 3137 1584 Fit Permitted0:42 1:00 0.37 1.00 0.93 Satd. Flow (perm) 710 3182 624 3137 1487 Peak -hour factor, PHI= .. .0.89..: 0.89 .`0.89 :` 0.89 ``:0.89 0.89 0.89 .. ;0.89 0.89 .. 0.89..:` 0.89 0.89 Adj. Flow (vph) 36 42 298 11 ..... ...2 62 420 67 22 45 62 135 RTOR'Reduction (vph) 0 0 3 0 0. 0 14 0.. 0` 44 ' 0 0 Lane Group Flow (vph) 0 78 306 0 0 64 473 0 0 85 0 0 Confl. Peds. (#Ihr) ` 1 25 2;:: 2 Confl. Bikes (#/hr) ... ...... 2 Heavy Vehicles (%) -': 0 0% 7% . <4% 0% .0% ,:4% ..`. 4%...0% 10% r. 0% r .0% 2% Turn Type custom Prot NA customProt NA Perm NA Perm Protected.Phases .:' 5 2 .... . 1 6...'. 8; Permitted Phases 4 8 8 4 Actuated Green,`.G:{s}9.5 1.5.2...:' 10.8 16.5 15.2;., Effective Green, g (s) 9.5 15.2 10.8 16.515.2 Actuated g/C Ratio... ;0.18 0,29 _;0.21 0.32 .': 0.29 Clearance Time (s) 3.0 4.0 3.0 4.0 4.0 Vehicle 'Extension: s 2.5 4.9 2.5 :::` 4.9 Lane Grp Cap (vph) 129 926 129 991 432 v/s Ratio Prat 0.10 c0.15 v/s Ratio Perm co, I 1 0.10 0.06 vle Ratio 0.60 0.33 0.50 ',' .0,48 0.20 Uniform Delay, d1 19.6 14.5 18.3 14.4 13.9 Progression Factor ' 1.001.00 1,00 ......... 1.00 1,00 i Incremental Delay, d2 6.6 0.4 2.2 0.7 0.2 Delay (s) 26.2 14.9 20.5 15,1 14.1 Level of Service C B C B B Approach Delay (s) ' 17.2 .:15.7:::: .. 14.1 :, Approach LOS B B B HCM 2000 Control Delay 16.3 HCM 2000 Level of Service B HCM 2000 Volume to Capacity ratio .:0.54 Actuated Cycle Length (s) 52.2 Sum of lost time (s) 11.0 Intersection. -Capacity Utilization 47:9% ICU Level of Service A Analysis Period (min) 15 c .`:.Critical Lane Group RV Growers Market - Access Analysis Yr 2022 Build -Growers Market Peak Synchro 11 Report S.O.T.E Page 1 Received 2.24.2022 HCM Signalized Intersection Capacity Analysis 1: Walker Ave.NValker Ave & Ashland St/Ashland St. 02/20/2022 4/ Lane Configurations Traffic Volume (vph} 52 34 Future Volume (vph) 52 34 Ideal Flow (vphpl) 1750 .1750 Total Lost time (s) 4.0 Lane Util.Factor 1..00 Frpb, ped/bikes 1.00 Flpb, ped/bikes 1.00 Frt 0.98 Fit Protected 0.97 Satd. Flow (prot) 1631 Fit Permitted ' 0.79 ........ . Satd. Flow (perm) 1326 Peak -hour factor, PHF 0:89 0.89 Adj. Flow (vph) 58 38 RTOR:Reduction (vph) 11 0 Lane Group Flow (vph) 220 0 Confl. Peds.;(#Ihr) 5 Confl. Bikes (#/hr) Heavy Vehicles % 2% 0% Turn Type NA Protected Phases 4 Permitted Phases Actuated Green,:G (s) 15.2 Effective Green, g (s) 15.2 Actuated g/C Ratio:.: 0.29 Clearance Time (s) 4.0 Vehicle Extension (s)2.5 Lane Grp Cap (vph) 386 u/s Ratio Prot: v/s Ratio Perm c0.17 Wc. Ratio 0.57 Uniform Delay, d1 15.7 Progression Factor 1!.00 Incremental Delay, d2 1.7 ©elay (s) 17:4 Level of Service B Approach .Delay (s) ; : 17:4 Approach LOS B RV Growers Market - Access Analysis Yr 2022 Build—Growers Market Peak Synchro 11 Report S.O.T.E Page 2 Received 2.24.2022 HCM 6th TWSC 2: Ashland St & Stadium St 02/20/2022 Int Delay, slveh 0.6 Lane Configurations t'i� HCM Lane V/C Ratio 0.001 - - - -0.073 HCM Control; Delay:(s) 9.4.:.:.. -. .-10-2. HCM Lane LOS A - - - - B Traffic Vol, vehlh 0.. 343 0 0 ` 379 81 0 0 1, 0 0 49 Future Vol, vehlh 0 343 0 0 379 81 0 0 1 0 0 49 Conflicting Peds, #Ihr 4 0 5 5 :'. 0... 4 0 0 2 2 :' 0 0 Sign Control Free Free Free Free Free Free Stop Stop Stop Stop Stop Stop RT Channelized - . - None. -;; -None - -None - _None '. Storage Length - - - - - - - - 0 - _ 0 Veh in Median Storage, # 0 -`.`, Q 0 - - 4 Grade, % - 0 - - 0 - - 0 - - 0 - Peak':HourFactor 90 90 .90 90 : 90 .. 90 90 90 90 90 ':. 90 90 Heavy Vehicles, % 0 5 0 0 4 0 0 0 0 0 0 0 Mvrnt`Flow:.. 0 :381 <0 0 .' 421 . 90 0 0 1... (} 0 54 HCM Control De 0 0 '9.4 10.2 ` HCM LOS A $ Capacity (vehlh) 811 HCM Lane V/C Ratio 0.001 - - - -0.073 HCM Control; Delay:(s) 9.4.:.:.. -. .-10-2. HCM Lane LOS A - - - - B HCM _95th:%tile Q(veh) 0 - -' . - - 0.2 RV Growers Market - Access Analysis Yr 2022 Build—Growers Market Peak Synchro 11 Report S.O.T.E Page 1 Received 2.24.2022 HCM 6th TWSC 3: Walker Ave & Webster St 02/20/2022 Int Delay, siveh 1.9 Lane Configurations * 221 230 0 - 0 Stage.1 221 - F> - - - - - Traffic Vol, Leh/h 11 39 25, 112 ` 167 15 Future Vol, vehlh 11 39 25 112 167 15 Conflicting Peds, #111x..1q 2 0 0 2 Sign Control Stop Stop Free Free Free Free RT Channelized -None ::..:.-None:.: - None Storage Length 0 - - - - Veh in Median Storageq# 8 '' 0 Grade, % 0 _ _ 0 0 Peak Hour Factor 80 80 80. 80 80... 80 Heavy Vehicles, % 0 0 0 3 1 0 Mvmt Flow 14 49 31 140 209 :.19 Conflicting Flow All 424 221 230 0 - 0 Stage.1 221 - Stage 2 203 - - - - - Critical Hdwy Critical Hdwy Stg 1 5.4 - - - - - Critical Hdwy.Stg 2 5.4 - - Follow-up Hdwy 3.5 3.3 2.2 - - - Pot Cap -1. Maneuve691 824:1:350 -: - - Stage 1 821 - _ - - - Stage 2..836 Platoon blocked, % - - - Mov`Cap-1 Maneuv&74 822-1347... Mov Cap -2 Maneuv&74 - - - - - Stage.l 799 - - -. Stage 2 834 - - - - - RV Growers Market - Access Analysis Yr 2022 Build—Growers Market Peak Synchro 11 Report S.o.T.F Page 2 Received 2.24.2022 HCM 6th TWSC 4: Stadium St & Growers DW 02/20/2022 Int Delay, s/veh 4.2 HCM Control Delay, 9.3 `0 3.6 HCM LOS A _ Capacity.(vehlh) - 917.1491 HCM Lane V/C Ratio - -0.0860.015 - HCM Control.Delay:(s) - - 9.3, ..:.7.5...:: 0 HCM Lane LOS - - A A A ............... HCM 95th,%otile.Q(veh) - - 0.3, 0 RV Growers Market - Access Analysis Yr 2022 Build—Growers Market Peak Synchro 11 Report S.O.T.E Page 3 .Received 2.24.2022 Lane Configurations Traffic Vol, veh/h 28 43 5 76 ` :20.. 21 Future Vol, veh/h 28 43 576 20 21 Conflicting Peds, #Ihr10 A0 0 10 >` 1.0 0 Sign Control Stop Stop Free Free Free Free RT Channelized :..-None = None = None Storage Length 0 - - - - - Veh .in:Median Storage0# - 0 -.' - :. 0 Grade, % 0 - 0 - - 0 Peak Hour Factor 90 90 90 :90. 90 ` 90 Heavy Vehicles, % 0 0 0 0 0 0 Mvmt'Flow .31 48 6 84: 22. 23 mmga o O A:.mom Conflicting Flow All 135 68 0 0 100 0 ::Stage 1 Stage 2 77 Critical Hdwy 6.4 6.2 = -'. 4.1 :` _ Critical Hdwy Stg 1 5.4 - - - - - Critical Hdwy. Stg 2 &.4 - - Follow-up Hdwy 3.5 3.3 - - 2.2 - Pot Cap -1. Maneuve663 1001 - -.1505 Stage 1 970 - - - - - Stage.2 951 ....... _ Platoon blocked,% - - Mov`Cap-1:`Mane uv&333 :982 - =.::1491 Mov Cap -2 Maneuv®33 Stage I Stage 2 928- - - - - HCM Control Delay, 9.3 `0 3.6 HCM LOS A _ Capacity.(vehlh) - 917.1491 HCM Lane V/C Ratio - -0.0860.015 - HCM Control.Delay:(s) - - 9.3, ..:.7.5...:: 0 HCM Lane LOS - - A A A ............... HCM 95th,%otile.Q(veh) - - 0.3, 0 RV Growers Market - Access Analysis Yr 2022 Build—Growers Market Peak Synchro 11 Report S.O.T.E Page 3 .Received 2.24.2022 SimTraffic Simulation Summary Yr 2022 Build Growers Market Peak 02/20/2022 Summary of All Intervals ya ,Cry, Start Time 9:25 9:25 9:25 9:25 9:25 9:25 End Time l 10:30. 10:30 10:30... '. 10:30 10:30 10:30 Total Time (min) 65 65 65 65 65 ..65 Time: Recorded (min) '60 60 60 60 60 60 # of Intervals 3 33 402 3 3 3 rdIntervals # of Recai t -. 2 . 2 403 ;32.5 2 :: 2 . Vehs Entered 1261 1231 1300 1265 1271 1265 . . .......................... Vehs Exited 1264 1233. 1305 1265 '1278 }269 Starting Vehs 21 21 19 20 22 20 Ending Vehs: 18 19. 14 20 15 14 Travel Distance (mi) 323 314 333 326 326 324 Travel Time(hr) 17.9 16.7 18.5 17;6 17.8 17:7 Total Delay (hr) 5.3 4.4 5.4 4.7 5.1 5.0 Total.Stops 953 866 1017. :956 923 941 Fuel Used (gal) 13.6 12.9 14.2 13.6 13.5 13.5 Interval #0 Information Seeding Interval #1 Information Recording Start Time End Time 9:45 ....................... Total .Time (rain) 15 Volumes adjusted by PHF, Growth Factors. Vehs Entered 367 362 402 331 326 358 Vehs Exited !366 367 403 ;32.5 333 : 359 Starting Vehs 21 21 19 20 22 20 Ending Vehs 22 16 18 26 15 , 16 Travel Distance (mi) 92 92 101 83 84 90 Travel Time (hr) 5.2 5.0 5.9 4,5 4.7 `5.1 Total Delay (hr) 1.6 1.4 1.9 1.2 1.4 1.5 Total Stops ' 277 ;259 .:319 244 228. 265 Fuel Used (gal) 4.0 3.8 4.4 3.4 3.6 3.8 RV Growers Market - Access Analysis SimTraffic Report S.O.T.E Page 1 Received 2.24.2022 SimTraffc Simulation Summary Yr 2022 Build Growers Market Peak 0220/2022 Interval #2 Information Recording Start Time 9:45 End Time 10:30 Total Time (min) 45 !. Volumes adjusted by Growth factors, Anti PHF. Vehs Entered 894 869 898 934 945 906 Vehs Exited 898 i 86.6. 902 :940 945 ;.909 Starting Vehs 22 16 18 26 15 16 Ending Vehs 98 19.: .14:. 20 15 14 Travel Distance (mi) 231 222 232 243 241 234 Travel Time (hr) [ 2.7 11.7 ` :12.7 13.1 13.1 12.7 Total Delay (hr) 3.7 3.0 3.5 3.5 3.7 3.5 Total Stops 676. 607: .698 712 695 ' 674 Fuel Used (gal) 9.6 9.0 9.7 10.1 10.0 9.7 RV Growers Market - Access Analysis SimTraffic Report S.O.T.E Page 2 Received 2.24.2022 Queuing and Blocking Report Yr 2022 Build Growers Market Peak 02/20/2022 Intersection: 1: Walker Ave./Walker Ave & Ashland St/Ashland St. - s e -.^..:-vim .» /�., g� .»✓.3.�... e.`L�.,,,,,, Directions Served UL T TR UL T TR LTR LTR Maximum Queue (ft) 108... 130 89 92 1.44 ;156 104 169 Average Queue (ft) 44 66 35 40 73 61 43 79 95th Queue (ft) 79 112 75 77 "132 114 81 133 Link Distance (ft) 244 244 1 512 512 604 556 Upstream Blk.Time (%) 0 Queuing Penalty (veh) Storage Bay Dist (ft) 100 275 Storage Blk Time (%) 1 2 Queuing Penalty. (veh) ;1 1 Intersection: 2: Ashland St & Stadium St Directions Served T TR T TR R R Maximum Queue (ft) 17 6. 116 5 12 46 Average Queue (ft) 1 0 0 . 0 .. . 0 25 95th.Queue `(ft) 5 8 4 6. 47 Link Distance (ft) 547 547 244 244 253 46 Upstream BlkTime (%) 1 Queuing Penalty (veh) 0 Storage: Bay Dist (ft) Storage Blk Time (%) ............................................................. QueuingPenalty (veh Intersection: 3: Walker Ave & Webster St Directions Served LR LT TR Maximum Queue (ft) 47. 48 10 Average Queue (ft) 25 5 0 95th.Queue.(ft) 46 25 5 Link Distance (ft) 249 556 126 Upstream Blk Time {%) Queuing Penalty (veh) Storage Bay!Dist Storage Blk Time (%) Queuing Penalty (veh) RV Growers Market - Access Analysis S.O.T.E Received 2.24.2022 SimTrafPic Report Page 3 Queuing and Blocking Report Yr 2022 Build Growers Market Peak 02/20/2022 Intersection: 4: Stadium St & Growers DW Storage Bay Dist (ft) Storage Blk Time (%) Queuing Penalty (v eh) Zone Summary Zanewide Queuing Penalty:.3 RV Growers Market - Access Analysis S.O.T.E Received 2.24.2022 SimTraffic Report Page 4 Directions Served LR TR LT Maximum Queue (ft) ;57 10 36 Average Queue (ft) 31 0 4 95th Queue (ft) 51 6 20 Link Distance (ft) 96 46 449 Upstream B.lk Time;(/o) D Queuing Penalty (veh) D Storage Bay Dist (ft) Storage Blk Time (%) Queuing Penalty (v eh) Zone Summary Zanewide Queuing Penalty:.3 RV Growers Market - Access Analysis S.O.T.E Received 2.24.2022 SimTraffic Report Page 4 perillal Planning DivisionZONING PERMIT APPLICATION _ CITY OF 51 Winbum Way, Ashland OR 97520 FILE #_ ,ASHLAND 541-488-5305 Fax 541-488-6006 DESCRIPTION OF PROJECT Conditional Use Permit for the Rogue Valley Growers & Crafters Market DESCRIPTION OF PROPERTY Street Address 1554 Webster Street Assessoes Map No. 391E 10CD Zoning Southern Oregon (SO) APPLICANT Pursuing LEER® Certification? ❑ YES @ NO Tax Lot(s) 4200 Comp Plan Designation SO Name Rogue Valley Growers & Crafters Market Phone 541-261-5045 E -Mail Address PO BOX 4041 PROPERTY OWNER Name State of Oregon Address 1250 Siskiyou Boulevard jaimie@rvgrowersmarket.com city Medford --- zip 97501 Phone 541-552-6323 E -Mail perkinsog@sou.edu city Ashland zip 97520 SURVEYOR ENGINEER ARCHITECT LANDSCAPE ARCHITECT OTHER Titre Agent Name Amy Gunter, Rogue Planning & oevelopment Phone E -Mail 541-951-4020 amygunter.planning®gmail.com Address 1.314-B Center Dr. PMB#457 City Medford Title Name Phone E -Mail Address City Zip 97501 Zip 1 hereby certify that the statements and information contained in this application, including the enclosed drawings and the required findings of fact are in all respects, true and correct. l understand that all property pins must be shown on the drawings and visible upon the site inspection. In the event the pins are not shown ortheir location found to be incorrect, the owner assumes full responsibility. t further understand that if this request is subsequently contested, the burden will be on me to establish: 1) that f produced sufficient factual evidence at the hearing to support this request; 2} that the findings of fact furnished justifies the granting of the request,, 3) that the findings of fact furnished by me are adequate, and further 4) that all structures or improvements are properly located on the ground. Failure in this regard will result most likely in not only the request being set aside, but also possibly in my structures being built in reliance thereon being required to be removed at my expense. if 1 have any doubts, f am advised to seek competent professional advice and assistance. A.�JaiTie Griffin 7f3nf22p 0139 .1R Applicant's Signature Date As owner of the property involved in this request, l have read and understood the complete application and its consequences to me as a property owner.2/2/2022 Property Owner's Signature (required) ry Y- Date Fro ba MT10" by Cap Stag] Date Received Zoning Permit Typen- 1 Filing Fee $ OVER ►► G kcomm&vlp!a inglForms&Hmdouisi7wing Permit Application doe ZONING PERMIT SUBMITTAL REQUIREMENTS H APPLICATION FORM must be completed and signed by both applicant and property owner. u PLANNING FEES FORM must be completed and signed by both applicant and property owner. ❑ FINDINGS OF FACT — Respond to the appropriate zoning requirements in the form of tactual statements or findings of fact and supported by evidence. List the findings criteria and the evidence that supports it. Include information necessary to address all issues detailed in the Pre -Application Comment document. Ri TRUE SCALE PDF DRAWINGS — Standard scale and formatted to print no larger than 11x17 inches. Include site plan, building elevations, parking and landscape details. 21 FEE (Check, Charge or Cash) ❑ LEED® CERTIFICATION (optional) — Applicant's wishing to receive priority planning action processing shall provide the following documentation with the application demonstrating the completion of the following steps: . Hiring and retaining a LEED@ Accredited Professional as part of the project team throughout design and construction of the project; and . The LEED® checklist indicating the credits that will be pursued. NOTE: • Applications are accepted on a first come, first served basis. • Applications will not be accepted without a complete application form signed by the applicant(s) AND property owner(s), all required materials and full payment. • All applications received are reviewed for completeness by staff within 30 days from application date in accordance with ORS 117.178. • The first fifteen COMPLETE applications submitted are processed at the next available Planning Commission meeting. (Planning Commission meetings include the Hearings Board, which meets at 1:30 pm, or the full Planning Commission, which meets at 7:00 pm on the second Tuesday of each month. Meetings are held at the City Council Chambers at 1175 East Main St). • A notice of the project request will be sent to neighboring properties for their comments or concerns. • If applicable, the application will also be reviewed by the Tree andlor Historic Commissions. G L-amm-dev.p?anningVa,ms & Permit Ar 1. io &, NNW Conditional Use Permit request for the Rogue Valley Growers & Crafters Market Ashland Street and Walker Avenue I "V Rnw PLANNING 9 DEVELOPMENT SERVICES, LLC Conditional Use Permit for the Rogue Valley Growers & Crafters Market temporary use of 1554 Webster Street Property Address: 1554 Webster Street (portion of SOU property at NW corner of Ashland Street and Walker Avenue) Map & Tax Lots: 39 1E 10CD Tax Lots: 4200 Property Owner: Southern Oregon University Attn: Greg Perkinson, VP Finance & Administration 1250 Siskiyou Boulevard Ashland, OR 97520 Applicant: Rogue Valley Growers & Crafters Market Jamie Griffin, Executive Director PO BOX 4041 Medford, OR 97501 Agent: Rogue Planning & Development Services, LLC 1314-B Center Dr. PMB#457 Medford, OR 97501 Request: The request is for a Conditional Use Permit (CUP) for the temporary use (AMC to allow the operation of the 35th season of the Rogue Valley Growers & Crafters Market (RVGCM) every Tuesday from 7:00 AM to 2:30 PM with market shopping hours for customers between 9:00 AM —1:30 PM. The market consists of nine-month seasons. The market would begin site preparations as soon as approved, ideally April 2022 and operating for until November 2022 and operating at this temporary location for three seasons. The 2023 season would begin in March 2023 and end November 2023 with the possibly of the 2024 season occurring at this location due to circumstances outlined below. Due to the planned remodel and renovations of the Oregon National Guard Armory facilities, which is the present location of the Rogue Valley Growers & Crafters Market, the market was going to temporarily relocate on the same property, the front lawn area of ScienceWorks during the 2022 season. The proposed location at 1554 Webster Street is requested while Ashland School District students are now temporarily housed in the modular school buildings at the ScienceWorks campus while Ashland Middle School and Walker Elementary School are renovated. ROGUE VALLEY GROWERS & CRAFTERS MARKET February 4, 2022 Page 1 of 12 Property Description: The area proposed for the Rogue Valley Growers & Crafters Market, is an approximately 1.95 -acre portion of Southern Oregon University (SOU) property located at the northwest intersection of Ashland Street and Walker Avenue. The property at 1554 Webster Street is part of a larger, 14 -acre SOU property that is bound by Ashland Street and Siskiyou Boulevard to the south, Wightman Street to the west, Walker Avenue to the east and Webster Street to the north. Stadium Street extends from Ashland Street north to Webster Street. Webster Street connects to Walker Avenue midblock between Homes Avenue and Parker Street and terminates just west of the Stadium Street intersection. North of the area proposed for the market is occupied by residential structures and outbuildings. There is a paved parking area with 97 spaces accessed from Stadium Street and Webster Street. To the west, across Stadium Street are SOU Student Residence Halls, the Hawk Dining Center, and a parking area for the student residents. The subject property and the properties to the north across Webster Street are Southern Oregon University (SO) zoned and are occupied by SOU Campus buildings. The uses include the Lithia Motors Pavilion/Student Recreation Center, the Digital Media Services building, Facilities Management & Planning and Headstart Pre School. Further north are more campus related structures and developments including Raider Stadium and the practice fields. ROGUE VALLEY GROWERS & CRAFTERS MARKET February 4, 2022 Page 2 of 12 Eg -KE r. ROGUE VALLEY GROWERS & CRAFTERS MARKET February 4, 2022 Page 2 of 12 There are large stature trees greater than six inches in diameter at breast height at the perimeter property near Walker Avenue and Ashland Street. The site has a level grade with approximately two percent slope from north to south. Detailed proposal: The proposal is to locate the Rogue Valley Growers & Crafters Market (RVGCM) temporarily at the northwest corner of Ashland Street and Walker Avenue, between Waler Avenue and Stadium Street. The proposal is to allow for the setup of a total of 90+ booths with 60 booths on average and up to 100 booths during the summer months. The market is open on Tuesdays and operates from 9:00 AM until 1:30 PM with setup beginning at 6:45 AM and tear -down until 2:30 PM. Booths for vendors include vegetable and produce, flowers and plants, meat, dairy, and animal product vendors. There are craft booths using materials and other products that are made using agricultural related materials. A typical booth space is 10 -foot X 10 -foot. Depending on the amount of product, some vendors take up additional booth space. The market includes a food truck court connected to an electric service extension from 467 Walker Avenue for a temporary power service. There is no need for onsite sanitary sewer or water service as the food ROGUE VALLEY GROWERS & CRAFTERS MARKET February 4, 2022 Page 3 of 12 vendors carry their own. There are typically not more than five prepared food vendors, special events or holiday times may have up to 15, but that is not common. RVGCM envisions a healthy world nourished by sustainable food systems and contributes to this vision by providing its members with facilities, sites and services that will enable them collectively to promote and market their agricultural and craft products directly to the public. The RVGCM educates the public about agricultural commodities and offers consumers special markets where they may obtain quality fresh produce and unique handcrafts directly from the producer. The RVGCM encourages young people to become farmers and crafters and to develop their interest in both modern and ancient farm or craft techniques. The market supports public activities intended for the general betterment of agriculture in the Rogue Valley region. A parking area for 80 vehicles is also proposed. The parking area is proposed to be accessed from the driveway curbcut access on Stadium Street. With 80 vehicle spaces, four (4) ADA spaces will be provided At the present market location in the parking area of the Armory National Guard facility, there are approximately 40 parking spaces available for market use with the other parking on the public streets in the vicinity. This proposal increases the available parking area substantially. Additional on-site parking to accommodate the lack of publicly available on -street parking in the area will allow for reduced impacts on the livability of the nearby residential area. North of and adjacent to the temporary parking area for the RVGCM, when SOU is out of session, the parking lot that is restricted during the school year is available for market user parking. This will conveniently correspond to when the number of booths increases due to the growing season being in full effect. Additionally, any members of the public that also have SOU parking passes can park in that lot versus the temporary lot, allowing for less parking demand. The parking area and drive aisles are proposed to be graded and lightly graveled to reduce dust and track -out. The graded surface parking area, drive aisles and tree protection boundaries will be striped using temporary ground paint. Temporary orange fencing in addition to ground paint will be used around the trees near the parking area. Biobags to prevent any sedimentation from reaching the Stadium Street storm drain will be provided if required. The booth areas will be painted as well to designate the vendor areas, the walkways, and tree protection areas. It is not the intention of the RVGCM to put fencing up around the trees around the market area that would prevent people from walking through the tree areas to reach the public sidewalks. The trees are an asset to the RVGCM customers the installation of a fence would prevent market goers the benefits of the passive recreation areas provided by the trees. Fencing would also prevent pedestrians' accessibility to the public street frontages. The booth areas and pedestrian aisles serving the booths are outside of the protection zones. ROGUE VALLEY GROWERS & CRAFTERS MARKET February 4, 2022 Page 4 of 12 The property is within the Pedestrian Places Overlay zone. The proposed outdoor market is a great opportunity for enlivening the pedestrian environment as envisioned in the overlay. Though improvements to the intersection are not proposed, there will be no barriers to the market from the sidewalks. There is a driveway curb cut access from Walker Avenue that will be barricaded to prevent vehicles from accessing this street. The barricade is proposed as a banner directing traffic to Webster Street and/or Ashland to Stadium. All vehicular access to the market will be from Stadium Street. A flyer with information on the new market location has been created that has driving instructions (See attachment). This is going to be presented at the Tuesday market in Phoenix and all vendors will have advance notice of the access, parking and booth setup. Public outreach via the 'RVGCM mailing list and Facebook/Instagram pages will be used to provide additional location and transportation information. The intersection of Walker and Ashland Street with the full control, traffic signal, pedestrian and bicycle facilities including a transit stop is an appropriate location for the temporary home of the Rogue Valley Growers & Crafters Market. A Traffic Impact Statement reviewing the impacts to the transportation system is being undertaken. The findings of this study are not complete, but it is known that the market operates during off peak hours on a Tuesday during the spring and summer months into late fall. There is overlap with public school hours and university hours, but the impacts do not appear to lower or negatively impact the Local Operating Standards (LOS) of the streets. The market is seeking approval for their signage as part of this application as well. This is because the RVGCM does not have permanent signage. The proposed signs include five (5) 3 -foot X 2.5 -foot A -Frame sandwich board signs. These signs are shown on the site plan. Proposed locations forthe sandwich board signs are at the driveway intersection of the site and Walker Avenue, at the intersection of Walker Avenue and Webster, at the intersection of Webster and Stadium, at the intersection of Stadium and Ashland Street, and at Stadium Street and the driveway. There are also two banner signs proposed. Each banner is 8 -feet X 4 -feet. One banner will identify the location of the RVGCM at the intersection of Walker Avenue and Ashland Street. The second banner is proposed for as the barrier to the driveway access from Walker to the site. This banner will direct market traffic to the parking area on Stadium. Example text: An arrow pointing N with Left on Webster, R on Stadium; arrow pointing S with text R on Ashland, R on Stadium. With signage, active public outreach, the RVGCM is providing the same if not greater measures for communication of how to get to market, how to park at the market and during the operations of the market, market management and members of the RVGCM Board of Directors are onsite. In conclusion, it can be found that the temporary relocation of the Rogue Valley Growers & Crafters Market from one SOU property to another can be found to be in compliance with the Conditional Use Permit criteria. The presence of the market on the long vacant parcel is consistent with the vision of the Pedestrian Places Overlay zone and that the temporary market is a good test of the overlay which is intended to direct and encourage development of small walkable nodes that provide concentrations of ROGUE VALLEY GROWERS & CRAFTERS MARKET February 4, 2622 Page 5 of 12 gathering places, businesses, and pedestrian amenities situated and designed in a way to encourage walking, bicycling, and transit use. It can be found that the proposed location with the limited hours of operation, adequate temporary parking, adjacent to two major, arterial streets where there are adequate sidewalks, public transportation, and bicycle access during off-peak traffic hours is a positive impact to the commercial business area and will not have substantial negative impacts when compared to permitted uses in the SO zone. The applicant finds that all of the applicable City of Ashland requirements for a Conditional Use Permit for a limited hours, outdoor growers and crafters market with 34 previous years of experience operating a safe, productive, beneficial, low barrier food market to serve the citizens of Ashland have been met or can be met through the imposition of conditions of approval. In 2019 the RVGCM was voted in the top 10 best Farmers Markets in the country by USA Today! Additionally, the market is consistently voted Best of the Best for local places to get fresh produce by the Mail Tribune readers Thank you for your consideration, on behalf of the Executive Director and the Board of the Rogue Valley Growers & Crafters Market 4A7Y"' . Amy Gunter Rogue Planning & Development Services Attachments: 1) Findings addressing the relevant criteria from the Ashland Municipal Code 2) RVGCM Member Handbook 3) Market Re- Location Handout 4) Letters of Support 5) Site Plan (booth and parking layout) 6) Tree Protection Plan ROGUE VALLEY GROWERS & CRAFTERS MARKET February 4, 2022 Page 6 of 12 FINDING OF FACT ADDRESSING THE CONDITIONAL USE PERMIT CRITERIA CONDITIONAL USE PERMIT APPROVAL CRITERIA - 18.5.4.050 1. That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and in conformance with relevant Comprehensive plan policies that are not implemented by any City, State, or Federal law or program. Finding: The proposed use is in conformance with the standards of the SO Zoning District. The SO Zoning District is designed to provide for the unique needs of Southern Oregon University (SOU) and focus on educational aspects and contributions to the community. The proposed temporary location of the Rogue Valley Growers and Crafters Market at 1553 Webster Street requires a Conditional Use Permit because it is a use that is not the same as what has been agreed upon in advance by the City and SOU in the SOU Plan and is a temporary use. The SOU Master Pian 2010- 2030, has the Jefferson Public Radio broadcast studio and a residence hall with possible ground floor commercial space in this location. Jefferson Public Radio has already constructed their facilities on the south side of Siskiyou Boulevard, and they will not be relocating to this site. The proposed outdoor market will not prevent future improvements from happening at this location. The mission of the market includes education of the public about agricultural commodities and offer consumers a special market where they may obtain quality fresh produce and unique handcrafts directly from the producer. Partnership opportunities with SOU Sustainability and ECOs students will further the educational component of the market. The SO -space parking area proposed preserves all the site trees and is a temporary surface treatment to minimize the impacts of the parking area and pedestrian traffic to the surface. The parking area is setback substantially from the streets to provide a large buffer between the streets and the vehicles. This proposal increases the available parking area substantially. Additional on-site parking to accommodate the lack of publicly available on -street parking in the area will allow for reduced impacts on the livability of the nearby residential area. Conditional Use Permits are typically reviewed to ensure that they will have no greater adverse material effect on the livability of the impact area than would development of the subject property according to the target use of the zoning district. Given that the nature of the request, a seasonal, outdoor Tuesday market with limited hours of operation during non -peak traffic hours, the primary areas of concern typically focus on the generation of traffic and parking impacts, air quality, noise, light, and glare. ROGUE VALLEY GROWERS & CRAFTERS MARKET February 4, 2022 Page 7 of 12 2. That adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the development, and adequate transportation can and will be provided to the subject property. Finding: There are adequate public facilities that service the property. There are no vendor uses which require connection to city facilities for water, sewer or urban storm drainage. Temporary power is present on the site and has adequate capascity for any incidental power use on the site. No generator use is anticipated or typically permitted. There is paved access on all street frontages of the proposed market location. There is adequate vehicular access provided for automobiles and vendor vehicles via the improved public streets leading to the parking area. Parking standards for temporary uses are the same as for primary uses, except that the City decision- making body may reduce or waive certain development and design standards for temporary uses. The parking lot development standards from AMC 18.4.4 would require substantial modifications to the site which would far exceed the financial capabilities of the small, non-profit farmers market. The parking area is not proposed to be paved as it is a temporary use but will be clearly marked with paint by the SOU Facilities Maintenance Crew with football field type of paint to develop the parking area. There are 80 spaces proposed including four (4) ADA spaces with off-loading areas. The parking spaces are proposed to meet the dimensional standards for parking areas including 9' X 18' vehicle parking spaces, 22 -foot drive aisles and parking areas outside of the tree protection areas. There are nine spaces south of the driveway. To allow for stacking of vehicle at the driveway that are existing the site to Stadium Street, these spaces will be parked in by vendors before customers arrive. The vendors leave after all customers have vacated. There are public sidewalks along the three adjoining street frontages that provide direct pedestrian access to the proposed market location. There are dedicated bike lanes found on Ashland Street. Walker Avenue is part of the safe routes to school and includes dedicated bike lanes. Webster Street and Stadium Street both have shared facilities for automobiles and bicycles. A bus stop with bicycle parking is present on Ashland Street near the intersection of Walker Avenue and Ashland Street. This provides convenient access to the market for multi -modal travelers. The RVGCM has created a flyer with the transportation routes provided to alleviate any confusion on the location or access to the market. Information via Facebook, Instagram, notice at the Thursday Winter Market in Phoenix will provide directions to the market parking area accessed from Stadium Street. ROGUE VALLEY GROWERS & CRAFTERS MARKET February 4, 2022 Page 8 of 12 3. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use of the zone, pursuant with subsection 18.5.4,050.A.5, below. When evaluating the effect of the proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone. Finding The target use of the SO zone is to provide for the unique needs of Southern Oregon University (SOU) and focus on educational aspects and contributions to the community. The SOU Master Plan adopted in 2010 provided for building area for the Jefferson Public Radio facilities and a residential building with possible ground floor commercial space. These are both retail / commercial types of uses. The proposed outdoor market is a retail use with educational components including a student booth for the student sustainability farm produce. a. Similarity in scale, bulk, and coverage. Finding: The outdoor market and the temporary parking area have substantially less lot coverage than what would be created by new construction of an SOU campus building and required permanent infrastructure. The temporary use is not bulky nor large in scale and the coverage is temporary and only occurring during the operation of the market. b. Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transit use are considered beneficial regardless of capacity of facilities. Finding: It can be found that the market hours of operation are off-peak, Meaning the market related trips occur after the morning school and commuter traffic impacts the area and the market is torn down and closed by the time afternoon/evening traffic impact occurs. It can be found that there is adequate access for vehicles, pedestrians, and transit users to access the market without negative impacts to the public street system. The presence of the RVGCM at the property improves public health by providing convenient access to freshly grown produce and other agricultural products. The farmer's market produce, meat and dairy products and other crafts sold at the market are transported from the local area, much shorter distances than products found at traditional retail establishments and grocers, so ROGUE VALLEY GROWERS & CRAFTERS MARKET February 4, 2022 Page 9 of 12 the RVGCM is able to cut down on the pollution that would be required from longer transportation times. The East Main Street location of the market is not as connected to the transportation network and there are much greater negative impacts on the livability of the area as it is a more residential neighborhood without the higher order streets, bicycle lanes, transit stops and pedestrian access that the proposed location provides. The presence of multi -modal transportation amenities allows for greater use of alternative transportation methods than automobile use. Though not directly connected to the Pedestrian Places Overlay development standards, the proposed market is consistent with the vision of the Pedestrian Places Overlay zone and that the temporary market is a good test of the overlay which is intended to direct and encourage development of small walkable nodes that provide concentrations of gathering places, businesses, and pedestrian amenities situated and designed in a way to encourage walking, bicycling, and transit use. c. Architectural compatibility with the impact area. Finding: Not applicable. d. Air quality, including the generation of dust, odors, or other environmental pollutants. Finding: The proposed location and the proposed grading and compaction of the gravel parking area will not generate additional air quality issues, dust, odors or other environmental pollutants. It is not anticipated that the use will increase dust or odors more than the uses allowed in the SOU Master Plan. If required by the Public Works Division, biobags will be used in the street gutter of Stadium Street to prevent any environmental pollutants from reaching the storm drain system. Any food preparation or cooking odors will be away from any of the adjacent private properties and will not have a substantial negative impact on the livability of the zone. The locality and seasonality of the products reduces shipping because foods grown on small farms are usually produced by methods that do not have a substantial negative effect on the earth. Additionally, less packaging is required for market products and purchases due to the limited transportation from farm to customer. ROGUE VALLEY GROWERS & CRAFTERS MARKET February 4, 2022 Page 10 of 12 e. Generation of noise, light, and glare. Findin The proposed use of the property as an outdoor market, open for only four hours a week, one a week for 8 — 9 months, will not have a significant impact on the generation of noise, light and glare on the adjacent residential or commercial properties. The market has very limited hours of operation and the location of the proposed site access, booth location and parking area location are located more than 50 -feet from any adjacent private property. The noise generated by the market will be no greater than noise created by other SOU properties or other properties that are commercial types of use in the immediate vicinity. There are no generators used and there are no artificial lights or glare create by the market booths. Due to the distance from residential zones and proximity to commercial zoning, food odors associated with a food vending type of booth is not a negative impact in the zone. The limited hours of operation and the similarity to the uses allowed in the C-1 zone, any odors are not a negative impact. f. The development of adjacent properties as envisioned in the Comprehensive Plan. Finding: The proposed use of the property as the Rogue Valley Growers & Crafters Market will not prevent adjacent properties from developing as envisioned in the comprehensive plan. g. Other factors found to be relevant by the approval authority for review of the proposed use. Finding: Unknown what other factors will be relevant. All of the market vendors must obtain their own business licenses and prepared food vendors collect required food and beverage taxes as expected by the City of Ashland. 4. A conditional use permit shall not allow a use that is prohibited or one that is not permitted pursuant to this ordinance. Finding ROGUE VALLEY GROWERS & CRAFTERS MARKET February 4, 2022 Page 11 of 12 The use of the property as a seasonal, outdoor farmers and crafters market is approvable with a conditional use permit and the use is permitted in the zone. 5. For the purposes of reviewing conditional use permit applications for conformity with the approval criteria of this subsection, the target uses of each zone are as follows. 1. HC, NM, and SOU. The permitted uses listed in chapters 18.3.3 Health Care Services, 18.3.5 North Mountain Neighborhood, and 18.3.6 Southern Oregon University District, respectively, complying with all ordinance requirements. Finding The uses permitted outright are all those which are directly related to the educational functions of SOU, provided that such uses are indicated and located in conformance with the adopted and City approved SOU Plan and are more than 50 feet from privately owned property. The use of the location of the proposed Tuesday market was identified as a large area, commercial type of use for the Jefferson Public Radio Broadcasting facility and residence halls with possible ground floor retail. The use of the property as a grower's market is similar to a retail use and similar to a commercial office use like the radio broadcasting facility and ground floor commercial uses below a future residence hall. The use does not prevent future urbanization and will enliven a vacant corner even if for just a few hours. ROGUE VALLEY GROWERS & CRAFTERS MARKET February 4, 2022 Page 12 of 12 MEMBER HANDBOOK 2021/FIRST EDITION \ \ \ \ ya ^ - - - ad ^ w \ z / « - - - - - - , \ » » w .. - : . y . > \ a � - r Member Handbook Market Guidelines Compliance RVGCM Bylaws MEMBER HANDBOOK 2021 / FIRST EDITION MEMBER HANDBOOK 2021 INTRODUCTION SECTION ONE This document was created by the Rogue Valley Growers & Crafters Market (RVGCM) to familiarize members and employees with the organization and to provide information about RVGCM's policies and procedures. The Rogue Valley Growers and Crafters Market (RVGCM) is a mutual -benefit (with members) domestic nonprofit organization dedicated to cultivating a sustainable food system through the operation of Rogue Valley based farmers' markets that develop and support regional sustainable farm operations. RVGCM has a 34 -year history of connecting farmers and makers with consumers, educating the community about how their food is produced along with raising awareness about sustainable alternatives to the industrial food system. The organization has steadily grown over the years, representing 150+ local businesses with three regular -season outdoor markets and one winter indoor market. In 2019 RVGCM was named one of the 10Best Farmers Markets in the nation by USA Today! For 2021, despite a pandemic, RVGCM was named the 2021 Best Place to Buy Fresh Produce by Mail Tribune readers. RVGCM envisions a healthy world nourished by sustainable food systems and shall contribute to this vision by: providing its members with facilities, sites and services that will enable them collectively to promote and market their agricultural and craft products directly to the public; educating the public about agricultural commodities and offer consumers special markets wherein they may obtain quality fresh produce and unique handcrafts directly from the producer; encourage young people to become farmers and crafters and to develop their interest in both modern and ancient farm or craft techniques; and to support public activities intended for the general betterment of agriculture in the Rogue Valley region. MEMBER HANDBOOK 2021 / FIRST EDITION 1.1 WELCOME Welcome to the Rogue Valley Growers & Crafters Market. We are happy to have you as a member. 1.2 MISSION The stated mission of the RVGCM and the purpose of this corporation is: 1. To provide its members with facilities, sites and services that will enable them collectively to promote and market their agricultural and craft products directly to the public. 2. To educate the public about agricultural commodities and offer consumers a special market wherein they may obtain quality fresh produce and unique handcrafts directly from the producer. 3. To provide members a forum for gathering and disseminating information that will educate and assist them in developing agricultural and marketing expertise. 4. To encourage young people to become farmers and crafters and to develop their interest in both modern and ancient farm or craft techniques. 5. To support public activities intended for the general betterment of agriculture in Jackson County, Oregon and surrounding counties. All market related activities conducted are therefore to be true to that mission and purpose and such activities will in turn support the market members and the communities which this organization endeavors to serve. This organization is further committed to improving the organization's effectiveness and to develop mechanisms to promote educational opportunities to advance agricultural understanding and enhancement in the southern Oregon region. "What makes the farmers market such a specialplace is that you are actually creating community around food." ................................................................................................... Bryant Terry MEMBER HANDBOOK 2.021. / FIRST EDITION 1.3 HISTORY Celebrating its 34th season in 2021, The Rogue Valley Growers and Crafters Market began its humble roots as the Medford Growers and Crafters Market during the summer of 1987 under the umbrella of the Grants Pass Growers Market. It was located at F. Main and Bartlett. In 1988, it moved to 8th and Holly. At the end of 1988, the Grants Pass Growers Market no longer was interested in managing the market. In response, the Medford Market vendors created a board, adopted bylaws and enacted Articles of Incorporation. To meet the City of Medford's requirement that the market occur in the downtown core area, it was located at 10th and Front for several years during the 1990s. However, space and parking were constant concerns. In 1993, the market underwent a name change to Rogue Valley Growers & Crafters Market (RVGCM). Which it remains named to this day. The next move for the Medford Market was to a location on Almond Street, which tested the market's continuing viability. After several years, the RVGCM was granted a permit to move to the Sears' parking lot in the Medford Center. MEMBER HANDBOOK 2021 / FIRST EDITION 1.3 HISTORY CONT. During this welcomed change, the market moved around the Medford Center as construction dictated until the center ownership decided to no longer allow the market there. In 2006, the market moved to The Medford National Guard Armory, where it enjoyed healthy growth for ten years. Due to planned renovations during the summer of 2016 and growing parking restrictions from neighboring businesses, RVGCM required a new location. It chose the newly renovated Hawthorne Park at E. Jackson and Hawthorne to establish Thursday markets for 2016 and future years. The Parks Department and Medford Center management, serve as a strong lynchpin to this market's success. In the early 1990s, RVGCM expanded into Ashland. The market was located under the bridge on Water Street and grew quickly. After a few years, it moved to the Ashland Community Fellowship parking lot, continued to grow, and eventually moved to the Ashland National Guard Armory. This market continues on Tuesdays in Ashland from March through mid-November. The Rogue Valley Growers & Crafters Markets eventually developed Saturday markets in both Medford and Ashland. Saturday markets ran from May through October. A Saturday Ashland Market began operating in an empty lot on the corner of First and Lithia Way in Ashland in 2008. In 2011, the market coordinated with the City of Ashland to relocate the Saturday Market onto Oak Street, in the heart of downtown. RVGCM continues its success at this location. After several attempts at various locations in the past 25 years, the Saturday Medford Market opened in the Black Oak Village Shopping Center parking lot. It remained there for a couple of years until its tenants required weekend use of the parking lot. Saturday market briefly set up at the corner of 3rd and Central while the development of The Commons was underway. In 2013, RVGCM coordinated with Medford Parks and Recreation and welcomed the opportunity to move to Park Block One at The Commons. In 2017, the City of Medford approved the relocation of RVGCM's Saturday Medford Market to Hawthorne Park at E. Jackson and Hawthorne Park streets. Unfortunately, momentum for the Saturday market in Medford never picked up and was eventually discontinued due to lack of community support. In December of 2018, RVGCM launched an Indoor Winter Market. It operated on Thursdays at Fry Family Farm in Central Point from the first week of December through February 2019. Despite the beauty of the farm location, the location proved to be too remote and gained small momentum. In the winter of 2019-2020, the indoor market moved to the new Civic Center Plaza in Phoenix. With 25 booth spaces, market traction grew quickly. Season three of the indoor winter market was temporarily suspended due to COVID-19 state restrictions. Plans to return for the 2021-2022 season in Phoenix are in the works, COVID-19 dependent. In 2019, RVGCM was named one of the 10Best Farmers Markets by USA Today. And proudly in 2021 RVGCM was voted the Best Place to Buy Fresh Produce by Mail Tribune readers! For 2021, the RVGCM market operates as follows: Ashland : Tuesdays, March -November Saturdays, May -October Medford : Thursdays, March -November Phoenix: Tuesdays, December -February k MEMBER HANDBOOK 2021 / FIRST EDITION 1.4 MARKET BOARD The Rogue Valley Growers & Crafters Market Board of Directors consists of nine voluntary members, (a minimum of seven RVGCM members and a maximum of two community members) who meet to support the mission and are responsible for financial oversight and policy development. The RVGCM Board meets the third Thursday of every month. BOARD STRUCTURE Board President Board Vice President Board Treasurer Board Secretary Board Member at Large Board Member at Large Board Member at Large Board Member at Large Board Member at Large 2021 BOARD President, Elizabeth Bretko Vice President, Kyle Reilly Treasurer, Tom Clarke Secretary, Becky Brown Teri White Peter Salant Jo Collumbine Lauren Angel Jonny Steiger 1.5 MARKET STAVE Rogue Valley Growers & Crafters Market staff are responsible for general market operations and implementing the policies of the organization. STAFF POSITIONS Executive Director The Executive Director is responsible for advancing the mission of Rogue Valley Growers and Crafters Market by assisting with the formulation and implementation of policies, managing staff, organizational approach driving administrative, financials, fundraising, marketing and community efforts. The Executive Director is the public 40 RM I representative of the RVGCM. objectives as outlined by the Board of Directors. Market Site Manager The Market Site Manager ensures the smooth operation of weekly markets, including all day -of -market activities, enforcing market policies and facilitating month-end collections. Works closely with and reports directly to the Executrive Director. Market Assistant(s) MEMBER HANDBOOK 2021 / FIRST EDITION 1.7 STANDARD OF CONDUCT All RVGCM members, staff and volunteers at the Market(s), public functions and meetings must: • Be honest and conduct themselves at all times in a courteous and business -like manner. • Refrain from using illegal drugs, drinking alcoholic beverages, yelling, hawking, swearing, name calling, slanderous remarks, throwing items, fighting and other offensive behavior. • Treat others, staff, customers and officials with respect and dignity. This means that all partners are entitled to work in an environment that is free of harassment, bullying and discrimination. Harassment, bullying and discrimination take many forms, including: Unwelcome remarks, gestures or physical contact The display or circulation of offensive, derogatory or sexually explicit pictures or other materials, including by email and on the Internet Offensive or derogatory jokes or comments (explicit or by innuendo) Verbal or physical abuse or threats • Encourage customers to be courteous. Any participant having trouble with customers in this regard are encouraged to refer the matter to the RVGCM market site manager on market day. • Use social media and public posts in social media with a sense of diplomacy and discretion to protect all members' rights and livelihood. MEMBER HANDBOOK 2021 / FIRST EDITION 2.1 DEFINITION One membership is defined as one farm, food, plant or craft enterprise. 2.2 REQUIREMENTS 1. The requirements for membership are to be in one of the following categories: a. Part-time or full-time person farming, growing, ranching, crafting or processing food in Jackson or Josephine County, Oregon, or in Siskiyou County, California. b. All applicants will be reviewed by a jury and then voted on by the Board of Directors. c. Others on an individual annual basis as approved by two-thirds of the Board of Directors. 2. Membership requires payment of an annual fee. Annual membership term is from January 1 st — December 31 st. 2.3 APPLICATION PROCEDURES The Market accepts applications from Grower category vendors year round All returning/renewing vendors, crafters, food processors must reapply on Manage My Market by the end of the first week of December to be considered returning. After January vendors must re -jury. Jurying of new applicants closes at the end of February. GENERAL INFORMATION FOR APPLYING FOR MEMBERSHIP 1. Step one is to read the general market guidelines and complete the membership application process on Manage My Market (MMM) https:// managemymarket.com/. 2. Step two will depend on what the applicant would like to sell at market: Grower applicant will need to review the form "Grower Guidelines" and fill out the application on MMM. Crafter applicant will need to review the form "Craft Product Guidelines" and fill out the craft product application on MMM. If applicant makes a processed food, applicant will need to review the form "Processed Food Guidelines" and fill out our craft product application on MMM. These forms can be found online in Manage My Market. 3. Step three is contingent on acceptance by the Board. New and returning vendors must pay membership fee and upload all appropriate licensing to Manage My Market prior to attending first Market. 4. Attendance at orientation meeting in February is mandatory for all new members. A guide to necessary documentation for each membership type will be available on the "License" tab of Manage My Market. After submitting all the appropriate applications, the Chair of the designated Jury Committee will contact you. Returning vendors must always have all forms uploaded and up to date on MMM. Upon approval, new vendors must upload all required forms before attending their first. It is solely the responsibility of vendor to keep all documents current. MEMBER HANDBOOK 2021 / FIRST EDITION 2.4 DUTIES OF MEMBERSHIP Membership requires payment of an annual fee as well as a daily market space fee to be billed via Manage My Market at end of month for all markets attended in the previous month. Vendors are responsible for booth fees for a market not attended if considered an unexcused absense for less than adequate notice (see section 2.5 Attendance). Exceptions in cases of emergency are at the discretion of Management. Although the board runs the organization, members are encouraged to participate at general meetings. The February General Membership meeting approves the budget, welcomes new vendors as well as addresses any other issues before the outdoor market season begins. The November General Membership Meeting includes board elections and other pertinent business to the running of the organization. General meetings are open to the public. Members are invited to attend all board meetings (Executive Sessions are closed to membership and the public). The Board meets the third Thursday of every month. Members are to read and follow the RVGCM Member Handbook, Bylaws, Code of Ethics, Market Guidelines, Vendor Guidelines and Compliance Check Sheet. Staff management is in charge and carry the responsibility of running the daily markets. Management decisions are final during market hours. Any matters that are in question or of concern can be brought to the board for discussion and/ or an official complaint may be filed according to protocol with the grievance policy. 2.5 ATTENDANCE • All dates must be managed by the vendor and accurate on Manage My Market. • It is mandatory for each member to have their MMM market date requests accurate at least 20 hours (12:00 noon the previous day) prior to the market they would like to cancel or attend. • if Management is not informed of a non -emergency absense by noon the day prior to Market, it is considered unexcused and you will be billed and responsible to pay for that market. • if you fail to notify management that you are not coming to market at any point (no show/no call) you will be billed double the amount of the booth fee. • After two no show/no calls, your membership will be either suspended or terminated. BOARD OF DIRECTORS BOARD SECTION THREE 3.1 BOARD OF DIRECTORS An elected nine -member board of directors operates RVGCM. Details about the RVGCM board of directors, its powers and duties are available in the organization's bylaws, accessible on pages 20-24 in this handbook. BUDGET PROCEDURE 3.2 BUDGET PROCEDURE The Budget Committee meets with the board treasurer to strategize the organization's financial needs for the next year and makes a recommendation to the board. The board reviews the recommended budget options during a February board meeting. The budget must be approved by the board for presentation to the general membership by the General Membership Meeting in February. MEMBER HANDBOOK 2021 / FIRST EDITION 10 of the best farmers` markets in the U.S. (and many are. year-round) STP7V.TER1 .. 2319 3.3 ELECTION PROCEDURE Board members are elected at the General Membership Meeting in November. Members are encouraged to consider running for board positions. A members who seeks nomination for the board of directors must be a member in good standing for at least two years before being elected to the board. See Board Handbook for summary of officer duties or bylaws for more detail. Is MEMBER HANDBOOK 2021 / FIRST FDITION SECTION FOUR Policies are the guidelines for how the orga- nization makes decisions. Ail members must be familiar with and comply with the rules and guidelines explained in the RVGCM Member Handbook, Bylaws, Code of Ethics, Market Guidelines, Vendor Guidelines and Compliance Check Sheet. 4.1 PERMITS AND LICENSES Vendors must upload their pertinent licensure to Manage My Market, as per the RVGCM Licensing Guide in the Documents tab of your Manage My Market online account. (Ex. nursery licenses, organic certification, scales, the sale of meat products, and liability insurance for processed foods.) Vendors are responsible for contacting state and local agencies to confirm all applicable permits or licenses required by those agencies are in compliance. Copies must be on display at vendor booths during market. 4.2 ON-SITE COMPLIANCE CHECKLIST Management or their designee (i.e. other staff member or appropriate committee chairperson) may, without notice, evaluate vendor booths using a compliance checklist. See Manage My Market "Documents" tab for copy of checklist. MEMBER HANDBOOK 2021 / FIRST EDITION 4.3 MARKET CURRENCY/ TOKEN REDEMPTION RVGCM uses a wooden token currency program at market. The use of token system has created greater access to the market, increasing sales for market vendors and convenience for market customers. The token system involves the use of SNAP/ EBT and Debit/Credit cards. Wooden market money in $5, (green) $2 (red) and $1 (blue) denominations are issued to patrons as follows: SNAP/EBT users may swipe their card at the Information Booth to redeem SNAP/EBT funds in the form of $2 (red tokens) for produce, meat, cheese, veggie starts. It excludes hot ready -to -eat foods and hand-crafted items. Vendors MAY NOT dispense any cash or token change to customers for SNAP/EBT. There is no fee to the customer for using this service. • Debit and credit card users may swipe their Credit/Debit card at the Information Booth to redeem personal funds in the form of $5 (green tokens), which must be accepted by all RVGCM vendors. Vendors will dispense cash back to the customer when change is due. A service charge is charged to the customer for this service at the info booth. • Promotional Market Bucks are $1 (blue tokens) that are dispensed for marketing and promotional purposes only to children, customers, volunteers and raffle winners. Cash back is allowed. Blue tokens must be accepted by ALL RVGCM vendors. Management at the booth will provide a reim- bursement check for the tokens. Vendors are to stack their tokens in stacks of five for each denomination/color and have a minimum of $50.00 total to redeem. The information booth is open for token redemption until the final bell has rung at closing. A note about giving change to SNAP/EBT card users: Vendors cannot give change (cash or token) for $2 (red tokens) for any reason. Not all vendors at market can accept the $2 tokens. The $2 tokens may only be used to purchase any food products, plants that produce foods and cold prepared food. No crafts or hot ready to eat items may be purchased with the $2 tokens. Any misuse of the $2 tokens compromises our eligibility to accept the SNAP/EBT cards. RVGCM values the opportunity to offer this service to its customers, and has been through a rigorous application process to be permitted to accept Oregon Trail. Please help us maintain our eligibility by following the guidelines. 4.4 DOUBLE UP FOOD BUCKS Double Up Food Bucks (DUFB) is a program that provides community members experiencing food insecurity more buying power and increased access to nutrient dense fresh produce allowing SNAP/EBT customers to double their funds in $2 increments, up to $10 per visit. Double Up Food Bucks has been funded by USDA's Food Insecurity Nutrition Incentive Grant Program in the past and has support from private and community foundations and partners across Oregon. With each administration the funding changes leaving the bulk of the fundraising up to RVGCM's management. Management has worked hard to develop strong ties with our community and has been largely supported by private businesses in leu of governmental funding. DUFB is administered by Farmers Market Fund, a Portland -based 501(c)3 nonprofit dedicated to providing low-income, elderly and under -served populations greater access to fresh, locally grown food. www. farmersmarketfund.org. MEMBER HANDBOOK 2021 / FIRST EDITION 4.5 SAFETY PRACTICES Ensuring safety at RVGCM market is crucial. General market safety and food safety it are ongoing issue in all open-air market arenas. Any accidents at the Market can potentially put a heavy burden on the RVGCM organization and you as a member. Foodborne illnesses due to unsafe food handling practices can also jeopardize the RVGCM market. Good safety and food handling practices decrease the risks of potential disaster and increases RVGCM's viability. GENERAL SAFETY PRACTICES 1. Keep the Market free from obstacles in places where walking traffic exists. 2. All components of your booths are to be contained within the boundaries of your booth 3. Vehicles are to be cleared from market area no later than 30 minutes before the ringing of the bell. For safety reasons, vendors will not be allowed to drive vehicles in or out of the market 30 minutes prior to opening time and during market hours. Any vendor arriving after this time shall carry their booth equipment, canopy and product into the market. Vendors who off-load are required to quickly remove items from their vehicle, park in designated areas, then return to set up booth display. Likewise, at close of market, tear down booth as much as possible before returning vehicle to market area. 4. Canopy weights or tie downs no less than 20lbs, need to be securely attached to EACH leg of a canopy. 5. Electrical cords are to be set up with regard for public safety. 6. Slow driving is essential while entering and leaving market. 7. No running allowed during market hours. 8. Vendors may not bring pets to the market. Exceptions are applied to service dogs and at management's discretion. These pets must be on a leash and confined to the booth. They must also be 20 feet away from food. 9. Vendors will not disassemble booths or drive out of the Market before closing time unless a special exception for emergency situations is given by Management. Vendors are expected to stay in the Market until the closing bell to prevent "holes" and giving the impression the Market is closing to the customers. This is in fairness to all vendors present as well as customer safety. CANOPY WEIGHT POLICY Unsecured canopies & umbrellas are a major safety concern for outdoor markets. Windblown canopies and umbrellas are a serious potential liability to each market vendor as well as to our organization. Due to liability, safety concerns and potential for serious accidents at least 20lbs of weight must be attached to EACH canopy corner at market, no matter the weather. If vendor fails to comply, member will be fined $50. After two times of noncompliance the member would be a RVGCM member in bad standing. 4.6 WEATHER CANCELLATIONS All RVGCM markets are open rain or shine. However, since markets are held in open-air venues, RVGCM Management reserves the right to close a market at any time if it is determined that severe weather conditions could comprise the safety of vendors and shoppers. Management may make this determination. MEMBER HANDBOOK 2021. / FIRST EDITION 4.7 INCIDENT/ACCIDENT PROCEDURE Incident reports are mandatory if any of the following incidents occur at market, whether the involved is an employee, patron, member or other: MANDATORY REPORTING • Employee Injury Injury accident • Property damage • Sexual or physical harassment • Foodborne illness complaints • involvement of law enforcement Management will use their discretion on com- pleting non -mandatory incident reports. Verbal warnings may be given to first time offenders per the discretion of Management. DISCRETIONARY REPORTING • Motor vehicle accident • Theft • Animal incidents • Disgruntled customer, vendor or fellow staffer 4.8 INSURANCE COVERAGE AND CLAIM PROCEDURE Market is not liable for vendor damages arising from negligence, vendor products or actions. 4.9 VIOLATION PROCEDURE REMEDY FOR VIOLATIONS NOT SUBJECT TO IMMEDIATE EXCLUSION; Participants who do not comply with the RVGCM Member Handbook, Bylaws, Code of Ethics, Market Guidelines, Vendor Guidelines and Compliance Check Sheet as set forth herein, may be subject to fines and/or suspension of their good standing and/or membership to the Market. First violation will result in a verbal warning. The second violation will result in a written incident report, an incident review by the board and potentially a fine dependent on the violation. (See Market Guidelines for list of current fines.) The Board of Directors by two-thirds vote of the entire board may, for cause, suspend for a fixed period or terminate a membership. One written warning will be issued before such action is taken. Cause shall include, but is not limited to, failure to follow the RVGCM Member Handbook, Bylaws, Code of Ethics, Market Guidelines, Vendor Guidelines and Compliance Check Sheet. 4.10 ANTI -HARASSMENT / ANTI- DISCRIMINATION POLICY The Board, staff and volunteers of RVGCM will act with honesty, integrity and openness in all of their dealings as representatives of this organization. Members or staff at RVGCM markets, public events and meetings will not tolerate harassment. This includes, but is not limited to, use of abusive, profane or demeaning language and sexual harassment to anyone. 4.11 COMPLAINT PROCEDURE/ GRIEVANCE POLICY All grievances are to be submitted to the executive director in writing via email, including the date and time, vendor/s or staff of concern, what are the attempts to remedy the problem prior to filing a grievance and what is the desired outcome. Direct all grievances against the executive director to the RVGCM Board. 4.12 CHANGE OF POLICY This manual supersedes all previous manuals and memos. MEMBER HANDBOOK 2021 / FIRST EDITION While every effort is made to keep the contents of this document current, RVGCM reserves the right to modify, suspend or terminate any of the policies and procedures 4.13 MEMBER PRIVACY Rogue Valley Growers & Crafters Market respects member privacy and strives to protect information that members provide in Manage My Market. That said, all member business names are listed publicly online and may also be included on the RVGCM's social media platforms. Membership info is accessed by management through MMM for market related purposes. In order to protect member privacy and safeguard privileged information, management is not permitted to share information outside staff and the Board Secretary. Management and the Board Secretary are required to hold this information in confidence and may not disclose, share, sell or distribute to any party with the following exceptions: 1) Board Members will receive phone number and email contact information for all current board members at the start of their term. When emailing the entire Board of Directors, Board members are encouraged to use board@rvgrowersmarket.com, (maintained and updated by Management) so as to ensure current board members are included on all electronic communication. 2) Market utilizes an electronic newsletter distributed to all members who provided their email address on their membership applica- tion. In order to provide this email service to its members, certain database information, such as business name, owner name, email address and membership type, may be shared with the third -party service administrator. Mar- ket only utilizes administrators who assure information is not sold and privacy is reason- ably assured by the service administrator. 3) Members who indicate on their member- ship application that their information may be given out, allow management to share their business name, owner name and phone number, with other RVGCM members and the public at large. If there is a request for a complete database of members who wish their information be shared, the database may not be shared electronically, but rather may be printed upon request and the requestor would reimburse the market for the printing. 4) Membership information may be given out if it is required by law to do so. 4.14 NON-MEMBER ATTENDANCE POLICY Rogue Valley Growers & Crafters Market is proud to offer the market as a resource to other community-based nonprofits, revenue neutral, volunteer or civic organizations. When space is available, groups conducting educational outreach related to agriculture, farm -direct advocacy, food, nutrition, health and sustainability (and others on a case by case basis), is coordinated with the Market Site Manager to attend market. Space permitting, there may be more than one non-member booth coordinated on market days. There is no charge for participating. No sales are permitted from non-member booths. No political or religious campaigning is permitted from non-member booths. Advance scheduling and pre -approval from RVGCM staff is required. Non-members must have an email on file with Management, which has current contact information for their organization. Non-member organizations check in with the manager upon arriving at market. The site manager determines the placing of non-member booths. Non-members will not be guaranteed the same spot for each market. Placement considerations will always prioritize RVGCM members. MEMBER HANDBOOK 2021 / FIRST EDITION Non-members must provide their own canopy, 201b weights for each leg, table and chairs. Booths must have appropriate signage and must be staffed by their representatives the entire length of market. As with all vendors, non-members are not allowed to arrive late or leave early without management approval. RVGCM reserves the right to choose which organizations are deemed compatible for participation at market. 4.15 PERFORMERS AT MARKET POLICY Live performances at market offer an entertaining, festive atmosphere and builds community. Performers are allowed when space is available. The Market Site Manager determines the placement locations for performances (preferably there will be at least two locations at each market suitable for performers). RVGCM does not charge performers. With rare exception, the RVGCM does not hire performers. No religious or politically charged performances are permitted. All performers are asked to check in with management to acknowledge the following: • No amplification is allowed. • 45 minutes per location at top of the hour. Performers are encouraged to self -monitor their time. • Market reserves the right to ask perform- ers to leave. • Performers need to plan accordingly (we do not set up your area with seating or shade). • Performers recognize the authority of US copyright law in with regards to the playing of live music. • Performers acknowledge they are playing for gifts (au gratis). 19 :. 0 MEMBER HANDBOOK 2021 / FIRST EDITION RW��M BYLAWS REVISED JANUARY 2020 Article I Name and Purpose Section 1: Name The name of the organization shall be the "Rogue Valley Growers & Crafters Market" Section 2: Mission The purpose of this corporation is: 1. To provide its members with facilities, sites and services that will enable them collectively to promote and market their agricultural and craft products directly to the public. 2. To educate the public about agricultural commodities and offer consumers a special - market wherein they may obtain quality fresh produce and unique handcrafts directly from the producer. 3. To provide members a forum for gathering and disseminating information that will educate and assist them in developing agricultural and marketing expertise. 4. To encourage young people to become farmers and crafters and to develop their interest in both modern and ancient farm or craft techniques. 5. To support public activities intended for the general betterment of agriculture in Jackson - County, Oregon and surrounding counties. Article II Membership Section 1: Membership Qualifications and Removal 1. The qualifications for membership will be in one of the following categories: a. Part-time or full-time person farming, grow- ing, ranching, crafting or food processing in Jackson or Josephine County, Oregon, or in Siskiyou County, California. b. All applicants will be reviewed by a jury and then voted on by the Board of Directors. c. Others on an individual annual basis as ap- proved by two-thirds of the Board of Directors. 2. Membership requires payment of an annual fee. The annual membership term shall be defined to run from opening day of market of the current year to opening day of market of the following year. 3. One membership is defined as one farm, food, plant or craft enterprise. 4. The Board of Directors by two-thirds vote of the entire board may, for cause, suspend for a fixed period of time or terminate a membership. One written warning will be issued before such action is taken. Cause shall include but is not limited to failure to follow the "Market Guidelines" and "Code of Ethics" 5. Any member may resign by filing a written resignation with the Secretary, but such resignation shall not relieve the member from the obligation to pay any dues, assessments or other charges that have been theretofore accrued and unpaid. 6. Upon written request, signed by the former member and filed with the Secretary, the Board of Directors may, by the affirmative 10 MEMBE=R HANDBOOK 2021 / FIRST EDITION RVGCM BYLAWS (cont.) REVISED JANUARY 2020 vote of two-thirds of the entire Board, reinstate such former member to membership upon such terms as the Board may deem appropriate. Section 2: Membership Requirements Requirements for participation in any RVGCM- sponsored market activities are as follows: 1. In addition to the prescribed annual membership fee, all vendors shall pay a daily market space fee as set by the Board of Directors and ratified by the Membership. 2. Members' activities must reflect the orga- nization in a favorable way. Thus all vendors must be familiar with and follow the "Market Guidelines" and "Code of Ethics" 3. Members will be asked periodically, and are expected, to give time to assist with market activities. Article III Organizational Structure Section 1: Board of Directors 1. A nine -member Board of Directors shall be elected by vote of the general membership at the November annual meeting. 2. Composition of the elected members of the Board of Directors shall be no fewer than six(6) growers/farmers/ranchers. 2.a. Up to two community members (non- RVGCM) may hold Board positions as Members At -Large.) 3. The officers of this corporation shall be: President, Vice President, Secretary, Treasurer, and five (5) Members At -Large. 4. A quorum shall consist of five (5) Board Members. 5. Board members shall begin their term of office January 1, and will serve for three years, with one third of the board (3 members) up for election in each year. 6. At the first January Board meeting each year, Board members will elect all officers for the year. 7. Any Board member who resigns his/ her office or who misses a (maximum of three(3)) regular meetings (annually) without sufficient cause may be replaced by a member appointed by a majority of the Board of Directors to serve the remainder of the term. 8. Board Members and Officers may be re- moved from office by a two-thirds vote of Board. Members attending after 10 days notice of such proposed action. Cause shall include but is not limited to failure to follow the "Market Guidelines" and "Code of Ethics". 9. Board Members may be removed from office by a two-thirds vote of the Membership present at a general membership meeting after the following procedure has been completed: The matter shall be presented in writing to the Board of Directors 10 days prior to a regularly scheduled board meeting. Cause shall include but is not limited to failure to follow the "Market Guidelines" and "Code of Ethics." 10. No fees or wages may be paid to Board members for any services rendered to the MEMBER HANDBOOK 2021 / FIRST EDITION RVGCM BYLAWS ,c;,iir, REVISED JANUARY 2020 Corporation except as stipulated in Article III, Section 2.2. Direct expenses, including incidental costs incurred in attending legal Board meetings or conducting Market activities, may be reimbursed. Fees and expenses incurred in attending conferences, meetings and workshops on behalf of the Corporation may be reimbursed with prior approval by the Board. Section 2: Powers and Duties of the Board 1. The Board of Directors shall have general supervision and control of the Corporation. 2. The Board of Directors shall have the power to establish specific job descriptions and hire staff to conduct market operations. To avoid any conflicts of interest, the Board may not hire any member of the Board of Directors or general membership to serve as Manager. However, under extenuating circumstances, the Board of Directors may select a Member to serve as Manager for a period not to exceed sixty (60) days. This person may receive compensation. 3. The Board of Directors shall have the power to set the location, hours and number of market sites. 4. The Board of Directors shall develop rules and regulations including but not limited to the "Market Guidelines" and a "Code of Ethics." Such rules and regulations shall be consistent with the laws of the State of Oregon and with these Bylaws for the management of the busi- ness of the Corporation and for guidance of all market vendors. 5. The Board of Directors shall research and develop ideas for funding the organization. 6. The Board of Directors shall research mate- rial and programs which will educate and aid RVGCM members in growing, production and marketing techniques. 7. The Board of Directors may acquire bonds or insurance as needed for its officers or market activities. 8. All checks, drafts, or orders for the payment of money, notes or other evidences of indebtedness issued in the name of the Corporation, shall be signed or authorized via text or email by the Treasurer or other officer with the exception of checks issued by market managers for their individual market specific expense accounts. Any checks, drafts, or orders for the payment of money, notes or other evidences of indebtedness in amounts in excess of $1000 shall be signed or authorized via text or email by the Treasurer and one other officer. 9. The Board of Directors may accept on behalf of the Corporation any gift, contribution, bequest or device for the general purpose of the Corporation. This gift becomes the property of the Corporation. 10. The annual budget for the following fiscal year shall be prepared by the Board of Directors and approved by the members at the first annual meeting (in February). The fiscal year will be January 1 st through December 31 st. 11. The Board of Directors shall set and review annually the annual membership fee and daily site fee and present such fees to the Membership for ratification. Section 3: Duties of the Board Officers MEMBER HANDBOOK 2021 / FIRST EDITION RVGCM BYLAWS (cont.) REVISED JANUARY 2020 1. President: a. Shall set the agenda and preside at all meetings of the Board of Directors. b. Will execute on behalf of the corporation all contracts, deeds, conveyances and other instruments in writing that may be required or authorized by the Board of Directors for the proper and necessary transaction of the busi- ness of the Corporation. c. Shall perform such other duties as may be prescribed by the Board. 2. Vice -President a. In the absence or inability of the President, shall perform the duties of the President. b. Shall perform such other duties as may be prescribed by the Board of Directors. 3. Secretary a. The Secretary will be responsible for keep- ing the corporate records; and will give or cause to be given all notices of meetings of the Board of Directors and all other notices required by law or these Bylaws. b. Shall be the custodian of all books, corre- spondence, papers and catalog of equipment relating to the business of the Corporation, except those of the Treasurer. c. Shall perform such other duties as may be prescribed by the Board. 4. Treasurer a. The Treasurer will have general charge of the finances of the Corporation. b. When necessary and proper, shall endorse on behalf of the Corporation all checks, drafts, notes and other obligations and evidences of the payment of money to the corporation or coming into Treasurer's possession; and Trea- surer will deposit or cause to have deposited the same, together with all other funds of the Corporation coming into Treasurer's posses- sion, in such bank or banks as may be select- ed by the Board of Directors. c. Shall keep full and accurate account of all receipts and disbursements of the Corpora- tion in books belonging to the Corporation, which will be open at all times to the inspec- tion of the Board of Directors. d. Shall present to the Membership at its No- vember meeting a report as Treasurer of the Corporation; and will, from time to time, make such other reports to the Board of Directors as may be required. e. Shall perform such other duties as may be prescribed by the Board. 5. Member At -Large a. Shall attend meetings of the Board and per- form such other duties as may be prescribed by the Board. Article IV Meetings, Elections and Voting Section 1: Meetings 1. The Board of Directors shall set the dates and times of general Membership meetings. All general Membership meetings are open to MEMBER HANDBOOK 2021 / FIRST EDITION RVGCM BYLAWS cont, REVISED JANUARY 2020 the public. Notice of each Membership meeting shall be given to each member not less than ten days before the meeting. 2. The annual meeting of the members of the Corporation shall be held during the month of November at a time and place designated by the Board of Directors. This date may be changed by a majority vote of the Board. 3. The Board of Directors shall establish a schedule of monthly board meetings. It shall have the authority to select time and place of such meetings. These meetings are open to the general membership. 4. The Board of Directors may call for an Executive Session at any time for any purpose authorized by the laws of Oregon. These meetings are not open to the membership or the general public. 5. Special meetings of the members can be called by the President, a simple majority of the Board of Directors, or by not less than one fifth of the voting membership. Members shall be notified according to Oregon State Law. 6. All meetings shall be open to the general membership with the exception of Executive - Sessions. Section 2: Voting 1. Members are entitled to cast one vote per membership. 2. Members must be present to vote. 3. Major issues as determined by the Board of Directors shall be brought to the membership for discussion. Members shall then receive the proposal in writing 10 days prior to a member meeting at which time the proposal shall be voted on. Section 3: Board Elections 1. A nominating committee consisting of two Board members and one market member will develop and present a slate of candidates at the annual November meeting. A candidate must have been a market member in good standing for two years. Nominations (with consent of the nominee) may also be made from the floor at that meeting. 2. Board Members shall be elected by a plurality of votes cast by members present at the November meeting. Members may vote for as many candidates as there are seats up for election on the Board. The candidates receiving the most votes are elected. In the case of a tie, the final Board position shall be voted on a second time by the Membership. Article V Amendment of the Bylaws Section 1: These bylaws may be revised, amended or repealed by a two-thirds vote of the Membership present at a general mem- bership meeting. Written notification of such action shall be provided at least ten days prior to the meeting. Section 2: No final action on an amendment to the bylaws shall be taken at a meeting at which the amendment is presented. An amendment shall be presented to the Membership at least one meeting in advance of a vote on the amendment. UM L4 ... MEMBER HANDBOOK 2021 / FIRST EDITION MESSAGE FROM THE BOARD 2021 SEASON TWO COVID-19 Dear RVGCM Membership: From the (virtual) board room, this is our update to you. As you all know, COVID-19 has created a challenging time for everyone. It is not easy on any of us, and we need to stay strong at the market during this trial. Our board did not expect or sign up for the amount of extra work this pandemic has created for our humble market. Over the past two seasons, we have gone through a variety of responses and emotions as individuals and as a group. Through it all, with nine different perspectives, we have attempted to make informed decisions to steer RVGCM through to success on the other side. Our meetings have been extensive and our email and phone communications frequent, taking up hours each day for some and weekly for most since this all began. No decisions have ever been made lightly. In addition to serious matters of public health, the success of the market and each of your businesses has been held in the highest regard. Our hard-working staff also did not anticipatethis enormous load being added to their job descriptions. Through all of this health crisis, Daria has worked tirelessly to keep the board up to speed on all matters related to the requirements being mandated by our state government. She has fed us information on how a dozen other markets around the state of Oregon are handling the situation. This vital information has allowed the board to make decisions as new information becomes available. As our Executive Director, she is the one to then implement them. Daria has sent out a constant stream of emails and social media posts to support real-time communications to our membership and our customer base. She has communicated with all of our landlords making sure we still have a location to set up every week. She has communicated clearly and proactively with local law enforcement, city managers, the national guard in Salem, and city councils trying to mitigate regulations that are put on us and show evidence of the steps we take each week to keep us open. We feel quite confident with incoming Executive Director, Jaimie Griffin that she will continue the leadership and communication with the board to further help keep our market opens. We understand that we can not easily control the customers. But we can clearly state the expectations and ask that our vendors support these restrictions UNANIMOUSLY. Once our membership is unified, with all of us pulling our own weight, the weakest link for RVGCM will be the customers themselves. Please continue to educate our customers about the importance of their cooperation in keeping us open for them. With that in mind, if you do not agree with a policy or how it has been enforced, there is only one appropriate action: to make an appeal directly to the board (not individual board members). The MEMBER HANDBOOK 2021 / FIRST EDITION harassment of a staff person will not be tolerated under any circumstances. Failure to comply with these COVID-19 policies will result in member suspension and you will be asked to leave the market immediately. To be reinstated, make a formal appeal directly to the board. Bylaws: Article 2, Section 1, point 4: "The Board of Directors by a two-thirds vote of the entire Board may, for cause, suspend for a fixed period of time or terminate a membership. One written warning will be issued before such action is taken. Cause shall include but is not limited to failure to follow the'Market Guidelines' and 'Code of Ethics"' This letter serves as a written warning to the membership at large, according to our bylaws. All the COVID-19 policies come directly from the board, as interpreted by the Governor's orders. Staff leadership is then tasked with delivering them to you. TO BE CLEAR, these are not "Staff's rules." These policies are board policies. We thank you for your understanding and look forward to getting to the other side of this COVID-19 pandemic as soon as possible. Sincerely, The RVGCM Board REFER TO WEEKLY MARKET COMMUNICATIONS FOR CURRENT COVID-19 REGULATIONS. PO Box 263 Phoenix, OR. 97535 To: City of Ashland Subject: The Rogue Valley Growers and Crafters Market Temporary Tuesday Market Location As a resident of the Rogue Valley and as a grower and crafter, I want to communicate my enthusiastic support of this proposal which will allow continued and enhanced access to fresh food for our communityt Sharon Schmidt so Southern OREGON UNNERSrry 4 January 2022 City of Ashland Dept. of Community Development 61 Winbum Way Ashland, OR 91520 RE: Rogue Valley Growers and Crafters Market Temporary Tuesday Market Location To Whom It May Concern: I am writing to express my support for the relocaUm of the Rogue Valley Growers and Crafters Market onto SOU property. Southern Oregon University has reviewed opportunities to work with the Rogue Valley Growers and Crafters market on multiple occasions. We feet the present proposal and location are both appropriate and in line with our institutional mission and vision. Southern Oregon University currently operates The Farm at SOU: A Center for Sustainabllity as an educational farm th teach sustainable agriculture, food systems, and will soon develop a series of courses to support horticulture more broadly. This oollaboration with the Rogue Valley Growers and Crafters Market will strengthen our commitment to community partnership in the food system. We acknowledge the outstanding work of the Rogue Valley Growers and Crafters Market. This year alone, they have completed over $60,OD9 In SNAP/EBT sales at their Ashland markets. Their commitment to food insecurity matches our own and will help our Institution meet the needs of our many food insecure students. Sincerely, Vincent M. Smith, PhD Director, Business, Communication, and the Environment Department of Wmnnntel Sclera & Polley 12W SWd)%Bo*vwd ftimd, onm 8752b•b445 r: 5+t1.5b2.880'1 �: 541.652MU USIUNIVERSITY December 28, 2021 City of Ashland Dept. of Community Development 51 Wlnbum Way Ashland, OR 97520 RE: ' Rogue Valley Growers and Crafters Market Temporary Tuesday Market Location To Whom It May Concern: I am writing in support of the Rogue Valley Growers and Crafters Market relocating their Tuesday Market to 1554 Webster Street, located on SOU land. We have been conducting preliminary work with market managers over the past few months and know that this would be a valuable public/private partnership that would benefit the entire valley. They will soon be applying for a Conditional Use Permit with the City of Ashland and are currently awaiting their Traffic Impact Analysis from the Traffic Engineer. This letter of support strongly recommends moving forward with the CUP and the entire project. To highlight just a few of their contributions to our community, in 2021 alone they have done over $60,000 in SNAP/EBT sales at their Ashland market locations, which not only help food insecure families in Ashland but also local farmers. They look forward to continuing to provide this community with nutrient -dense produce, artisan foods and handcrafted gifts as they move into their 35th season, as well as providing educational benefits to community members, Including SOU students. If you have any questions about the support SOU is providing for this worthwhile project, please contact me at 541-552-6319 or Perkinsog@sou.edu. Sincerely, Gregory M. Perkinson VP for -finance and Administration Southern Oregon University Office of the Vice President Finance and Administration 1250 51skiyou Blvd Ashland, Oregon 97510 Tel.541552-6319 Fax: 541552-6337 perkinsog@sou,edu 1!412022 Anna Stevens 517 Oak St. Medford, OR Dear City of Ashland, I'm not a resident of Ashland but I am fortunate to spend one day a week there every March through November, staffing Runnymede Farm's booth at the Rogue Valley Growers and Crafters Market. I am writing in support of the move to the temporary location at 1554 Webster St. for our Tuesday market. The market is valuable to the community of Ashland, providing farmers, crafters, and chefs a place to sell their goods, and residents of Ashland a place to acquire them. As such, the market is a vital piece of our regional economy. I have regular customers who come to Ashland from as far as Mt. Shasta encounter attend arket, and many tourists le there they who seek ouratronize markat out as one et businesses in the city as well. l o of the activities they look forward to while visiting Ashland. The market is a fantastic community hub. I have many customers who attend every week without fall, and every market day I see friends running into one another unexpectedly and with delight, and others who use market as their regular meeting place. There are Ashland and stay until we close, shopping, yes, but also residents who come to markotmusic, sic, and letin the ting 9 her children play. Customers get more than socializing, eating, listening just products at the market - at ecour nomy,alone,Thesame dynamic plays we share tiout across all the vendors at cooking, and our local farming e Y market and their particular spheres of knowledge. The Rogue Valley Growers and Crafters Market is a community institution over three decades old, and so beneficial to all who participate. The move to the Webster St. location is a great choice, and I fully support it. I hope y will Please approve the conditional use permit for the RVCGM temporary Tuesday market location for the benefit of the Ashland community. Thank you for taking the time to consider my point of view. Anna Stevens Market Staff, Runnymede Farm January 4, 2022 Mark K. Anderson Medford Vista Farms 2067 Coker Butte Rd. Medford, OR 97504 Re: The Rogue Valley Growers and Crafters Market Temporary Tuesday Market Location City of Ashland, Dear Sirs, I have participated in the RVGCM for four seasons now and it has been a wonderful outlet to distribute my tree -ripened fruits to the Ashland community. Without the market I believe much of my fruit would not make it to those who love it so mych. It is a challenge that we need to move this year and we would appreciate all of the help the City of Ashland can give in facilitating this move. I understand that OSU has offered us space for the market and I encourage you to expedite whatever is needed to make this happen. The RVGCM is rated as one of the top 10 farmers' markets in the entire country. Let's do all we can to keep it that way. Thank you for your help, Mark Anderson Dear City of Ashland, What follows is a letter of support for the Rogue Valley Growers and Crafters Market Temporary Tuesday Market Location. My Business, Barking Moon Farm, has been growing certified organic vegetables for the Ashland and surrounding communities since 2006. Growers markets have always been an integral part of our marketing strategy, and now make up more than half of our total annual sales. While we have experimented with vending at various growers markets throughout the Rogue Valley over the years, we have settled on Ashland as a focal point to market our produce, as (in my experience) it's residents have proven to be some of the greatest supporters of local food and crafts in all of southern Oregon. With that, I continually receive thanks and praise from the community of Ashland for the work I do, and the food I bring from my Applegate farm to these folks. The Growers Market, as a platform, is an essential piece of culture and commerce for any thriving community. This couldn't be any more apparent than in the town of Ashland, where many of its residents have completely restructured their weeks and work life to revolve around a direct to consumer market that takes place mid-day every tuesdayl I hope you will allow this symbiosis between producer and consumer to continue in a temporary format by approving the conditional use permit for the Rogue Valley Growers and Crafters Market Temporary Tuesday Market Location. Sincerely, Josh Cohen Josh Cohen Barking Moon Farm 5960 Thompson Creek Road Applegate, OR 97530 541-973-6914 barkingmoonfarmftmail.com barkingmoonfarmsom Date: Re: Rogue Valley Growers and Crafters Market Temporary Tuesday Market Location Dear City of Ashland, My name is.and I have been an Ashland resident and homeowner for many years. I am writing in support of the Rogue Valley Growers and Crafters Market move to the temporary location at 1554 Webster St for their Tuesday market location beginning March of 2022. When in season, I attend the market weekly. This market has deep community roots that help support our local economy while providing residents with fresh, locally produced fruit, vegetables, meats, baked goods, and much more. It's also a place where neighbor can socialize safely outdoors and where farmers can serve as food educators, reinvigorating how consumers shop and eat. The Rogue Valley Growers and Crafters market is vital to our community, and I fully support their organization and their future move to the temporary location 1554 Webster Street for their Tuesday farmer's market. The market heading into its 35th year of operation is a centerpiece of Ashland culture, and as a citizen of this town, I want to see this move happen. This is a beautiful location for the Rogue Valley Growers and Crafters Market to be held over the next several years. As a resident of Ashland, I genuinely look forward to attending this market in the spring at this location. Please help facilitate this move for RVGCM to 1554 Webster Street for the benefit of our entire community. Thank you for your consideration, Full Name: l�t4ee�t�srvc.� Signature: 7..QLcJ7.v Street Address: WV7 Ashland, Oregon Date: 12 R Re: Rogue Valley Growers and Crafters Market Temporary Tuesday Market Location Dear City of Ashland, My name is AA -Y C�4rqto and I have been an Ashland resident and homeowner for many years. I am writing in support of the Rogue Valley Growers and Crafters Market move to the temporary location at 1554 Webster St for their Tuesday market location beginning March of 2022. When in season, I attend the market weekly. This market has deep community roots that help support our local economy while providing residents with fresh, locally produced fruit, vegetables, meats, baked goods, and much more. It's also a place where neighbor can socialize safely outdoors and where farmers can serve as food educators, reinvigorating how consumers shop and eat. The Rogue Valley Growers and Crafters market is vital to our community, and I fully support their organization and their future move to the temporary location 1554 Webster Street for their Tuesday farmer's market. The market heading into its 35th year of operation is a centerpiece of Ashland culture, and as a citizen of this town, I want to see this move happen. This is a beautiful location for the Rogue Valley Growers and Crafters Market to be held over the next several years. As a resident of Ashland, I genuinely look forward to attending this market in the spring at this location. Please help facilitate this move for RVGCM to 1554 Webster Street for the benefit of our entire community. Thank you for your consideration, Full Name:A ` Signature: Street Address: Ashland, Oregon Date: L f -� / / q Re: Rogue Valley Growers and Crafters Market Temporary Tuesday Market Location Dear City of Ashland, My name is o7`%i n'I and I have been an Ashland resident and homeowner for many years, I am writing in support of the Rogue Valley Growers and Crafters Market move to the temporary location at 1.554 Webster St for their Tuesday market location beginning March of 2022. When in season, I attend the market weekly. This market has deep community roots that help support our local economy while providing residents with fresh, locally produced fruit, vegetables, meats, baked goods, and much more. It's also a place where neighbor can socialize safely outdoors and where farmers can serve as food educators, reinvigorating how consumers shop and eat. The Rogue Valley Growers and Crafters market is vital to our community, and I fully support their organization and their future move to the temporary location 1554 Webster Street for their Tuesday farmer's market. The market heading into its 3 5th year of operation is a centerpiece of Ashland culture, and as a citizen of this town, I want to see this move happen. This is a beautiful location for the Rogue Valley Growers and Crafters Market to be held over the next several years. As a resident of Ashland, I genuinely look forward to attending this market in the spring at this location. Please help facilitate this move for RVGCM to 1554 Webster Street for the benefit of our entire community. Thank you for your consideration, Full Name: a Q Z�� Signature: Street Address: �� ?�W� Ashland, Oregon Margaret R. Evans 1250 Greenmeadows Ash1cmd, OR 97520 * -�,(Jj 48.E-.3075 31 Dec. 2021 Re: Rogue Valley Growers and Grafters Market Temporary Tuesday Market Location Dear City of Ashland, My name is Margaret Evans and I have been an Ashland resident and homeowner for many years. I am writing in support of the Rogue Valley Growers and Grafters Market move to the temporary location at 1554 Webster St for their Tuesday market location beginning March of 2022. When in season, I occasionally attend the market weekly. This market has deep community roots that help support our local economy while providing residents with fresh, locally produced fruit, vegetables, meats, baked goods, and much more. it's also a place where neighbor can socialize safely outdoors and where farmers can serve as food educators, reinvigorating how consumers shop and eat. The Logue Valley Growers and Crafters market is vital to our community. I fully support their t future move to the temporary location 1554 Webster Street for their Tuesday farmer's market. The market heading into its 35th year of operation is a centerpiece of Ashland culture, and as a citizen of this town, I want to see this move happen. This is a beautiful location for the Rogue Valley Growers and Crafters Market to be d resident of attending Ashland, I genuinely took forward to g this market in the spring at this location. o Please help facilitate this move for RVGCM to 1554 Webster Street for the benefit of our entire community. Thank you for your consideration, C. Margarefii)ans Date: ! t ')-v -LZ Re: Rogue Valley Growers and Crafters Market Temporary Tuesday Market Location Dear City of Ashland, My name is 3 t \ and I have been an Ashland resident and homeowner for many years. I am writing i upport of the Rogue Valley Growers and Crafters Market move to the temporary location at 2554 Webster St for their Tuesday market location beginning March of 2022, When in season, I attend the market weekly. This market has deep community roots that help support our local economy while providing residents with fresh, locally produced fruit, vegetables, meats, baked goods, and much more. It's also a place where neighbor can socialize safely outdoors and where farmers can serve as food educators, reinvigorating how consumers shop and eat. The Rogue Valley Growers and Crafters market is vital to our community, and I fully support their organization and their future move to the temporary location 5554 Webster Street for their Tuesday farmer's market. The market heading into its 35th year of operation is a centerpiece of Ashland culture, and as a citizen of this town, I want to see this move happen. This is a beautiful location for the Rogue Valley Growers and Crafters Market to be held over the next several years. As a resident of Ashland, I genuinely look forward to attending this market in the spring at this location. Please help facilitate this move for RVGCM to 1554 Webster Street for the benefit of our entire community. Thank you for your consideration, Full Name• 1u Signature: Street Address: i3 a Ashland, Oregon Date: I� 3 t 21 Re: Rogue Valley Growers and Crafters Market Temporary Tuesday Market Location Dear City of Ashland, _ My name is vc�v\s and I have been an Ashland resident and homeowner for many years. I am writing in support of the Rogue Valley Growers and Crafters Market move to the temporary location at 1554 Webster St for their Tuesday market location beginning March of 2422. � acc,�rot�ai�yy Wh This marfCet has deep community roots that help support our local economy while providing residents with fresh, locally produced fruit, vegetables, meats, baked goods, and much more. It's also a place where neighbor can socialize safely outdoors and where farmers can serve as food educators, reinvigorating how consumers shop and eat. The Rogue Valley Growers and Crafters market is vital to our community, and I fully support their organization and their future move to the temporary location 1554 Webster Street for their Tuesday farmer's market. The market heading into its 35th year of operation is a centerpiece of Ashland culture, and as a citizen of this town, I want to see this move happen. This is a beautiful location for the Rogue Valley Growers and Crafters Market to be held over the next several years. As a resident of Ashland, I genuinely look forward to attending this market in the spring at this location. Please help facilitate this move for RVGCM to 1554 Webster Street for the benefit of our entire community. Thank you for your consideration, Full Name: �j q r� Signature: Street Address: Ashland, Oregon Date: d d -o v-1 Re: Rogue Valley Growers and Grafters Market Temporary Tuesday Market Location Dear City of Ashland, My name is 4and I have been an Ashland resident and homeowner for many years. I anYwriting in support of the Rogue Valley Growers and Crafters Market move to the temporary location at 1.554 Webster St for their Tuesday market location beginning March of 2022. When in season, I attend the market weekly. This market has deep community roots that help support our local economy while providing residents with fresh, locally produced fruit, vegetables, meats, baked goods, and much more. it's also a place where neighbor can socialize safely outdoors and where farmers can serve as food educators, reinvigorating how consumers shop and eat. The Rogue Valley Growers and Crafters market is vital to our community, and I fully support their organization and their future move to the temporary location 1554 Webster Street for their Tuesday farmer's market. The market heading into its 35th year of operation is a centerpiece of Ashland culture, and as a citizen of this town, I want to see this move happen. This is a beautiful location for the Rogue Valley Growers and Crafters Market to be held over the next several years. As a resident of Ashland, I genuinely look forward to attending this market in the spring at this location. Please help facilitate this move for RVGCM to 7.554 Webster Street for the benefit of our entire community. Thank you for your consideration, 4 Full Name: �ewyy Signature: Street Address: Grew- Ashland, i rew— d Ashlars , Oregon 9 Date %� -0, cp o"7 Re: Rogue Valley Growers and Crafters Market Temporary Tuesday Market Location Dear City of Ashland, My name is ,vF- and I have been an Ashland resident and homeowner for many years and I am writing in support of the Rogue Valley Growers and Crafters Market move to the temporary location at 1554 Webster St for their Tuesday market location. When in season, I attend the market weekly. This market has a deep sense of community roots that helps support our local economy while providing residents with fresh, locally produced fruit, vegetables, meats, baked goods, and much more. it's also a place where neighbor meets neighbor and where farmers can serve as food educators, reinvigorating how consumers shop and eat. The Rogue Valley Growers and Crafters market is vital to our community, and I fully support their organization and their future move to temporary location 1554 Webster St. for their Tuesday farmer's market. The market heading into its 35th year of operation is a centerpiece in Ashland, and as a citizen of this town, I want to see this happen. This is a beautiful location for the Rogue Valley Growers and Crafters Market to be held over the next several years. As a resident of Ashland, I genuinely look forward to attending this market in the spring at this location. Please help facilitate this move for RVGCM for the benefit of our entire community. Thank you for the consideration, a4o �-, Nwcn po i z - 3 6RLA- 4)p,�)12- Date /p l Z -31,W- f Re: Rogue Valley Growers and Crafters Market Temporary Tuesday Market Location [sear City of land, My name is and I have been an Ashland resident and homeowner for many years and I am writing id support of the Rogue Valley Growers and Crafters Market move to the temporary location at 1554 Webster 5t for their Tuesday market location. When in season, I attend the market weekly. This market has a deep sense of community roots that helps support our local economy while providing residents with fresh, locally produced fruit, vegetables, meats, baked goods, and much more. it's also a place where neighbor meets neighbor and where farmers can serve as food educators, reinvigorating how consumers shop and eat. The Rogue Valley Growers and Crafters market is vital to our community, and I fully support their organization and their future move to temporary location 1554 Webster St. for their Tuesday farmer's market. The market heading into its 35th year of operation is a centerpiece in Ashland, and as a citizen of this town, I want to see this happen. This is a beautiful location for the Rogue Valley Growers and Crafters Market to be held over the next several years. As a resident of Ashland, I genuinely look forward to attending this market in the spring at this location. Please help facilitate this move for RVGCM for the benefit of our entire community. Thank you for the consideration, 3 a Road Date z3J�°y� Re: Rogue Valley Growers and Crafters Market Temporary Tuesday Market Location Dear City of As land My name is K k 6x/dAfhave been an Ashland resident and homeowner for many years and I am writing in support of the Rogue Valley Growers and Crafters Market move to the temporary location at 1554 Webster St for their Tuesday market location. When in season, I attend the market weekly. This market has a deep sense of community roots that helps support our local economy while providing residents with fresh, locally produced fruit, vegetables, meats, baked goods, and much more. it's also a place where neighbor meets neighbor and where farmers can serve as food educators, reinvigorating how consumers shop and eat. The Rogue Valley Growers and Crafters market is vital to our community, and I fully support their organization and their future move to temporary location 1554 Webster St. for their Tuesday farmer's market. The market heading into its 35th year of operation is a centerpiece in Ashland, and as a citizen of this town, I want to see this happen. This is a beautiful location for the Rogue Valley Growers and Grafters Market to be held over the next several years. As a resident of Ashland, I genuinely look forward to attending this market in the spring at this location. Please help facilitate this move for RVGCM for the benefit of our entire community. Thank you for the consideration, /3 �S �s �� Date Re: Rogue Valley Growers and Crafters Market Temporary Tuesday Market Location Dear City of Ashland, My name is Inc? J-, and I have been an Ashland resident and homeowner for many years and I am writing in support of the Rogue Valley Growers and Crafters Market move to the temporary location at 1554 Webster St for their Tuesday market location. When in season, I attend the market weekly. This market has a deep sense of community roots that helps support our local economy while providing residents with fresh, locally produced fruit, vegetables, meats, baked goods, and much more. It's also a place where neighbor meets neighbor and where farmers can serve as food educators, reinvigorating how consumers shop and eat. The Rogue Valley Growers and Crafters market is vital to our community, and I fully support their organization and their future move to temporary location 1554 Webster St. for their Tuesday farmer's market. The market heading into its 35th year of operation is a centerpiece in Ashland, and as a citizen of this town, I want to see this happen. This is a beautiful location for the Rogue Valley Growers and Crafters Market to be held over the next several years. As a resident of Ashland, I genuinely look forward to attending this market in the spring at this location. Please help facilitate this move for RVGCM for the benefit of our entire community. Thank you for the consideration, J&- & A,1,11* 2-- Dr Date '2 Re. Rogue Valley Growers and Crafters Market Temporary Tuesday Market Location Dear City of ALAP-411v nd, My name is 5flr and I have been an Ashland resident and homeowner for many years and l am writing in support of the Rogue Valley Growers and Crafters Market move to the temporary location at 1554 Webster St for their Tuesday market location. When in season, I attend the market weekly. This market has a deep sense of community roots that helps support our local economy while providing residents with fresh, locally produced fruit, vegetables, meats, baked goods, and much more. it's also a place where neighbor meets neighbor and where farmers can serve as food educators, reinvigorating how consumers shop and eat. The Rogue Valley Growers and Crafters market is vital to our community, and I fully support their organization and their future move to temporary location 1554 Webster St. for their Tuesday farmer's market. The market heading into its 35th year of operation is a centerpiece in Ashland, and as a citizen of this town, I want to see this happen. This is a beautiful location for the Rogue Valley Growers and Crafters Market to be held over the next several years. As a resident of Ashland, I genuinely look forward to attending this market in the spring at this location. Please help facilitate this move for RVGCM for the benefit of our entire community. Thank you for the consideration, KA r 1 � 3� Arc 6d- xP AJ1� L&"�a 0 1v Date 10.9191- / ?/ Re: Rogue Valley Growers and Crafters Market Temporary Tuesday Market Location Dear City of Ashland, J�,3 My name is ..%% i/ �" G .(�ndd I have been an Ashland resident and homeowner for many years and I am writing in support of the Rogue Valley Growers and Crafters Market move to the temporary location at 1554 Webster St for their Tuesday market location. When in season, I attend the market weekly. This market has a deep sense of community roots that helps support our local economy while providing residents with fresh, locally produced fruit, vegetables, meats, baked goods, and much more. It's also a place where neighbor meets neighbor and where farmers can serve as food educators, reinvigorating how consumers shop and eat. The Rogue Valley Growers and Crafters market is vital to our community, and I fully support their organization and their future move to temporary location 1554 Webster St. for their Tuesday farmer's market. The market heading into its 35th year of operation is a centerpiece in Ashland, and as a citizen of this town, I want to see this happen. This is a beautiful location for the Rogue Valley Growers and Crafters Market to be held over the next several years. As a resident of Ashland, I genuinely look forward to attending this market in the spring at this location. Please help facilitate this move for RVGCM for the benefit of our entire community. Thank you for the consideration, Date Re; Rogue Valley Growers and Crafters Market Temporary Tuesday Market Location Dear City of Ashland, My name !s ) Gth C A QH �J and I have been an Ashland resident and homeowner for many years and I am writing in support of the Rogue Valley Growers and Crafters Market move to the temporary location at 1554 Webster St for their Tuesday market location. When in season, I attend the market weekly. This market has a deep sense of community roots that helps support our local economy while providing residents with fresh, locally produced fruit, vegetables, meats, baked goods, and much more. It's also a place where neighbor meets neighbor and where farmers can serve as food educators, reinvigorating how consumers shop and eat. The Rogue Valley Growers and Crafters market is vital to our community, and I fully support their organization and their future move to temporary location 1554 Webster St. for their Tuesday farmer's market. The market heading into its 35th year of operation is a centerpiece in Ashland, and as a citizen of this town, I want to see this happen. This is a beautiful location for the Rogue Valley Growers and Crafters Market to be held over the next several years. As a resident of Ashland, i genuinely look forward to attending this market in the spring at this location. Please help facilitate this move for RVGCM for the benefit of our entire community. Thank you for the cons d tion, Date�k-21/��2�2 Re: Rogue Valley Growers and Crafters Market Temporary Tuesday Market Location Dear City of Ashland, My name is/ %,.r .� _) ZIdS5- and I have been an Ashland resident and homeowner for many years and I am writing in support of the Rogue Valley Growers and Crafters Market move to the temporary location at 1554 Webster St for their Tuesday market location. When in season, I attend the market weekly. This market has a deep sense of community roots that helps support our local economy while providing residents with fresh, locally produced fruit, vegetables, meats, baked goods, and much more. It's also a place where neighbor meets neighbor and where farmers can serve as food educators, reinvigorating how consumers shop and eat. The Rogue Valley Growers and Crafters market is vital to our community, and 1 fully support their organization and their future move to temporary location 1554 Webster St. for their Tuesday farmer's market. The market heading into its 35th year of operation is a centerpiece in Ashland, and as a citizen of this town, I want to see this happen. This is a beautiful location for the Rogue Valley Growers and Crafters Market to be held over the next several years. As a resident of Ashland, I genuinely took forward to attending this market in the spring at this location. Please help facilitate this move for RVGCM for the benefit of our entire community. Thank you for the consideration, Date 1 �—) — 2-, ---'70,;14 Re: Rogue Valley Growers and Crafters Market Temporary Tuesday Market Location Dear City ofChland, My name is ti L Q�JAA and I have been an Ashland resident and homeowner for many years and I am writing in support of the Rogue Valley Growers and Crafters Market move to the temporary location at 1554 Webster St for their Tuesday market location. When in season, I attend the market weekly. This market has a deep sense of community roots that helps support our local economy while providing residents with fresh, locally produced fruit, vegetables, meats, baked goods, and much more. It's also a place where neighbor meets neighbor and where farmers can serve as food educators, reinvigorating how consumers shop and eat. The Rogue Valley Growers and Crafters market is vital to our community, and I fully support their organization and their future move to temporary location 1554 Webster St. for their Tuesday farmer`s market. The market heading into its 35th year of operation is a centerpiece in Ashland, and as a citizen of this town, I want to see this happen. This is a beautiful location for the Rogue Valley Growers and Crafters Market to be held over the next several years. As a resident of Ashland, I genuinely look forward to attending this market in the spring at this location. Please help facilitate this move for RVGCM for the benefit of our entire community. Thank you for the consideration, L. 0130lc Z s Danz 1, Roy d g7Q0 Date 1,2- 2tU -7,e Re: Rogue Valley Growers and Crafters Market Temporary Tuesday Market Location Dear City of Ashland, My name is ..� f �� r and i have been an Ashland resident and homeowner for many years and l am writing in support of the Rogue Valley Growers and Crafters Market move to the temporary location at 1554 Webster St for their Tuesday market location. When in season, I attend the market weekly. This market has a deep sense of community roots that helps support our local economy while providing residents with fresh, locally produced fruit, vegetables, meats, baked goods, and much more. It's also a place where neighbor meets neighbor and where farmers can serve as food educators, reinvigorating how consumers shop and eat. The Rogue Valley Growers and Crafters market is vital to our community, and I fully support their organization and their future move to temporary location 1554 Webster St. for their Tuesday farmer's market. The market heading into its 35th year of operation is a centerpiece in Ashland, and as a citizen of this town, I want to see this happen. This is a beautiful location for the Rogue Valley Growers and Crafters Market to be held over the next several years. As a resident of Ashland, I genuinely look forward to attending this market in the spring at this location. Please help facilitate this move for RVGCM for the benefit of our entire community. Thank you for the consideration, Date: 1'Z 3 i Z Re., Rogue Valley Growers and Crafters Market Temporary Tuesday Market Location Hear City of Ashland, My name is ELt,—s Q �fa and I have been an Ashland resident and homeowner for many years. I am writing in support of the Rogue Valley Growers and Crafters Market move to the temporary location at 1554 Webster St for their Tuesday market location beginning March of 2022. � asaSS�oNa.fl y This market has deep community roots that help support our local economy while providing residents with fresh, locally produced fruit, vegetables, meats, baked goods, and much more. it's also a place where neighbor can socialize safely outdoors and where farmers can serve as food educators, reinvigorating how consumers shop and eat. The Rogue Valley Growers and Crafters market is vital to our community, and I fully support their organization and their future move to the temporary location 1554 Webster Street for their Tuesday farmer's market. The market heading into its 35th year of operation is a centerpiece of Ashland culture, and as a citizen of this town, I want to see this move happen. This is a beautiful location for the Rogue Valley Growers and Crafters Market to be held over the next several years. As a resident of Ashland,'i genuinely look forward to attending this market in the spring at this location. Please help facilitate this move for RVGCM to 1554 Webster Street for the benefit of our entire community. Thank you for your consideration, Full Name: C) �*,-A cc j urs Signature, f3 r � �nAddrc ss: 1fSJAshgon Date: f2/9D12-021 Re: Rogue Valley Growers and Crafters Market Temporary Tuesday Market Location Dear City of Ashland, My name is �t t'�!` t ��rN and I have been an Ashland resident and homeowner for many years. I am riting in support of the Rogue Valley Growers and Crafters Market move to the temporary location at 1554 Webster St for their Tuesday market location beginning March of 2022. When in season, I attend the market weekly. This market has deep community roots that help support our local economy while providing residents with fresh, locally produced fruit, vegetables, meats, baked goods, and much more. It's also a place where neighbor can socialize safely outdoors and where farmers can serve as food educators, reinvigorating how consumers shop and eat. The Rogue Valley Growers and Crafters market is vital to our community, and I fully support their organization and their future move to the temporary location 1554 Webster Street for their Tuesday farmer's market. The market heading into its 35th year of operation is a centerpiece of Ashland culture, and as a citizen of this town, I want to see this move happen. This is a beautiful location for the Rogue Valley Growers and Crafters Market to be held over the next several years. As a resident of Ashland, I genuinely look forward to attending this market in the spring at this location. Please help facilitate this move for RVGCM to 1.554 Webster Street for the benefit of our entire community. Thank you for your consideration, Full Name: Signature: Street Address: Ashland, Oregon Date 12 - Z �—. 2 i Re: Rogue Valley Growers and Crafters Market Temporary Tuesday Market Location Dear City of Ashland, My name is .t_4_7 ---and I have been an Ashland resident and homeowner for many years and I am writing in support of the Rogue Valley Growers and Crafters Market move to the temporary location at 1554 Webster St for their Tuesday market location. When in season, I attend the market weekly. This market has a deep sense of community roots that helps support our local economy while providing residents with fresh, locally produced fruit, vegetables, meats, baked goods, and much more. It's also a place where neighbor meets neighbor and where farmers can serve as food educators, reinvigorating how consumers shop and eat. The Rogue Valley Growers and Crafters market is vital to our community, and I fully support their organization and their future move to temporary location 1554 Webster St. for their Tuesday farmer's market. The market heading into its 35th year of operation is a centerpiece in Ashland, and as a citizen of this town, I want to see this happen. This is a beautiful location for the Rogue Valley Growers and Crafters Market to be held over the next several years. As a resident of Ashland, I genuinely look forward to attending this market in the spring at this location. Please help facilitate this move for RVGCM for the benefit of our entire community. Thank you for the consideration, _ L C)C �--T t � �2 360 e-, q N c 4- e () A S ld LA or— q �s�c, Dare �,�_ a� z Re: Rogue Valley Growers and Crafters Market Temporary Tuesday Market Location Dear City of Ashland, My name is" D•- id�Y� ` A ,, ��^ A�N and I have been an Ashland resident and homeowner for many years and I am writing in support of the Rogue Valley Growers and Crafters Market move to the temporary location at 1554 Webster St for their Tuesday market location. C) CCIC�� When in season, I attend the market werkly. This ma et has a deep sense of community roots that helps support our local economy while providing residents with fresh, locally produced fruit, vegetables, meats, baited goods, and much more. It's also a place where neighbor meets neighbor and where farmers can serve as food educators, reinvigorating how consumers shop and eat. The Rogue Valley Growers and Crafters market is vital to our community, and I fully support their organization and their future move to temporary location 1554 Webster 5t. for their Tuesday farmer's market. The market heading into its 35th year of operation is a centerpiece in Ashland, and as a citizen of this town, I want to see this happen. This is a beautiful location for the Rogue Valley Growers and Crafters Market to be held over the next several years. As a resident of Ashland, I genuinely look forward to attending this market in the spring at this location. Please help facilitate this move for RVGCM for the benefit of our entire community. Thank you for the consideration, eq, S X355' ' Date O.C. Q , Re: Rogue Valley Growers and Crafters Market Temporary Tuesday Market location Dear City of Ashland, My name is C deli 00011W and I have been an Ashland resident and homeowner for many years and l am writing in support of the Rogue Valley Growers and Crafters Market move to the temporary location at 1554 Webster St for their Tuesday market location. When in season, I attend the market weekly. This market has a deep sense of community roots that helps support our local economy while providing residents with fresh, focally produced fruit, vegetables, meats, baked goods, and much more. It's also a place where neighbor meets neighbor and where farmers can serve as food educators, reinvigorating how consumers shop and eat. The Rogue Valley Growers and Crafters market is vital to our community, and I fully support their organization and their future move to temporary location 1554 Webster St. for their Tuesday farmer's market. The market heading into its 35th year of operation is a centerpiece in Ashland, and as a citizen of this town, I want to see this happen. This is a beautiful location for the Rogue Valley Growers and Crafters Market to be held over the next several years. As a resident of Ashland, I genuinely look forward to attending this market in the spring at this location. Please help facilitate this move for RVGCM for the benefit of our entire community. Thank you for the consideration, 7520 Date Re: Rogue Valley Growers and Crafters Market Temporary Tuesday Market Location Dear City of Ashland, My name is��� ,[k2CUd1? and I have been an Ashland resident and homeowner for many years and I am writing in support of the Rogue Valley Growers and Crafters Market move to the temporary location at 3.554 Webster St for their Tuesday market location. When in season, I attend the market weekly. This market has a deep sense of community roots that helps support our local economy while providing residents with fresh, locally produced fruit, vegetables, meats, baked goods, and much more. It's also a place where neighbor meets neighbor and where farmers can serve as food educators, reinvigorating how consumers shop and eat. The Rogue Valley Growers and Crafters market is vital to our community, and I fully support their organization and their future move to temporary location 1.554 Webster St. for their Tuesday farmer's market. The market heading into its 35th year of operation is a centerpiece in Ashland, and as a citizen of this town, l want to see this happen. This is a beautiful location for the Rogue Valley Growers and Crafters Market to be held over the next several years. As a resident of Ashland, I genuinely look forward to attending this market in the spring at this location. Please help facilitate this move for RVGCM for the benefit of our entire community. Thank you for the consideration, Date Y cZ),� I /a I Re: Rogue Valley Growers and Crafters Market Temporary Tuesday Market Location Dear City of Ashland, My name is I 9 and I have been an Ashland resident and homeowner for many years and I am writing in support of the Rogue Valley Growers and Crafters Market move to the temporary location at 1554 Webster St for their Tuesday market location. When in season, I attend the market weekly. This market has a deep sense of community roots that helps support our local economy while providing residents with fresh, locally produced fruit, vegetables, meats, baked goods, and much more. It's also a place where neighbor meets neighbor and where farmers can serve as food educators, reinvigorating how consumers shop and eat. The Rogue Valley Growers and Crafters market is vital to our community, and I fully support their organization and their future move to temporary location 1554 Webster St. for their Tuesday farmer's market. The market heading into its 35th year of operation is a centerpiece in Ashland, and as a citizen of this town, I want to see this happen. This is a beautiful location for the Rogue Valley Growers and Crafters Market to be held over the next several years. As a resident of Ashland, I genuinely took forward to attending this market in the spring at this location. Please help facilitate this move for RVGCM for the benefit of our entire community. Thank you for the consideration, Date I -P3, / 21 Re: Rogue Valley Growers and Crafters Market Temporary Tuesday Market Location ©ear City of Ashland My name is `(bWt�4and I have been an Ashland resident and homeowner for many years and I A writing in support of the Rogue Valley Growers and Crafters Market move to the temporary location at 1554 Webster St for their Tuesday market location. When in season, I attend the market weekly. This market has a deep sense of community roots that helps support our local economy while providing residents with fresh, locally produced fruit, vegetables, meats, baked goods, and much more. It's also a place where neighbor meets neighbor and where farmers can serve as food educators, reinvigorating how consumers shop and eat. The Rogue Valley Growers and Crafters market is vital to our community, and I fully support their organization and their future move to temporary location 1554 Webster St. for their Tuesday farmer's market. The market heading into its 35th year of operation is a centerpiece in Ashland, and as a citizen of this town, I want to see this happen. This is a beautiful location for the Rogue Valley Growers and Crafters Market to be held over the next several years. As a resident of Ashland, I genuinely look forward to attending this market in the spring at this location. Please help facilitate this move for RVGCM for the benefit of our entire community. Thank you for the consideration, i�4��k,�� Date /� Igqlzl Re. Rogue Valley Growers and Crafters Market Temporary Tuesday Market Location Dear City of Ydl d, My name is �.� and I have been an Ashland resident and homeowner for many years writing in support of the Rogue Valley Growers and Crafters Market move to the temporary location at 1554 Webster St for their Tuesday market location. When in season, I attend the market weekly. This market has a deep sense of community roots that helps support our local economy while providing residents with fresh, locally produced fruit, vegetables, meats, baked goods, and much more. It's also a place where neighbor meets neighbor and where farmers can serve as food educators, reinvigorating how consumers shop and eat. The Rogue Valley Growers and Crafters market is vital to our community, and I fully support their organization and their future move to temporary location 1554 Webster St. for their Tuesday farmer's market. The market heading into its 35th year of operation is a centerpiece in Ashland, and as a citizen of this town, l want to see this happen. This is a beautiful location for the Rogue Valley Growers and Crafters Market to be held over the next several years. As a resident of Ashland, I genuinely look forward to attending this market in the spring at this location. Please help facilitate this move for RVGCM for the benefit of our entire community. Thank you for the consideration, i�- Date: A Re: Rogue Valley Growers and Crafters Market Temporary Tuesday Market Location Dear City of As a d, My name is Xand I have been an Ashland resident and homeowner for many years. I am writing in support of the Rogue Valley Growers and Crafters Market move to the temporary location at 1554 Webster St for their Tuesday market location beginning March of 2022. When in season, I attend the market as often as possible. This market has deep community roots that help support our local economy while providing residents with fresh, locally produced fruit, vegetables, meats, baked goods, and much more. It's also a place where neighbor can socialize safely outdoors and where farmers can serve as food educators, reinvigorating how consumers shop and eat. The Rogue Valley Growers and Crafters market is vital to our community, and I fully support their organization and their future move to the temporary location 1554 Webster Street for their Tuesday farmer's market. The market heading into its 35th year of operation is a centerpiece of Ashland culture, and as a citizen of this town, I want to see this move happen. This is a beautiful location for the Rogue Valley Growers and Crafters Market to be held over the next several years. As a resident of Ashland, I genuinely look forward to attending this market in the spring at this location. Please help facilitate this move for RVGCM to 1554 Webster Street for the benefit of our entire community. Thank you for your consideration, ' =Full Name: Signature: Street Address: 3 �62 Ashland, Oregon r Date: E? C bp, -,7 /, 9> 1 Re: Hogue Valley Growers and Crafters Market Temporary Tuesday Market Location Dear City of Ashland, My name is Douglas Kay and I've been an Ashland resident and homeowner for many years. I am writing in support of the Rogue Valley Growers and Crafters Market move to the temporary location at 1554 Webster Street for their Tuesday market location beginning March of 2022. When in season, I attend the market weekly, not only as a customer but as a volunteer and educator, i am a commissioner on the City of Ashland's Wildfire Safety Commission and Resident Leader for my HOA's Firewise USA Community. This market is not just a venue for local farmers and crafters to connect with the community to sell goods. It is also a valuable opportunity for outreach, to residents and visitors alike, to share educational information about Important community topics. The Rogue Valley Growers and Crafters Market lets different organizations, such as our Wildfire Safety Commission, set up booths free of charge, This generosity allows us the opportunity to engage community members on a regular basis to provide educational information, answer common questions and strengthen neighborhood bonds on an array of important topics, including wildfire adaptation and preparedness. On behalf of the Wildfire Safety Commission, I often set up a display table at the market to educate the community about effective actions and modifications residents can do on their own property to reduce the wildfire risks to their homes and their neighborhoods, This is a wonderful public service and grassroots outreach to help protect and inform our residents. With the Market moving to open land near SOU, the educational opportunities are endless. This market has deep community roots that help support our local economy while providing residents with fresh, locally produced fruit, vegetables, meats, baked goods, and much more. It's also a place where neighbors can socialize safely outdoors and where farmers serve as food educators; reinvigorating how consumers shop and eat. The Rogue Valley Growers and Crafters market is vital to our community. I fully support their organization and theirfuture move to the temporary location at 1554 Webster Street for their Tuesday farmer's market. The market Is heading into its 35th year of operation and is a centerpiece of Ashland culture. As a citizen of this town, I want to see this move happen. This is a beautiful location for the Rogue Valley Growers and Crafters Market to be held over the next several years. As a resident of Ashland, I genuinely look forward to attending this market this spring, at this location. Please help facilitate this move for RVGCM to 1554 Webster Street for the benefit our entire community. Thank you for your consideration, n Douglas Kay" Wildfire Safety Commissioner Mountain Ranch Firewise Community Leader 541-482-9933 Date:) 2. —2.2, 0 Re. Rogue Valley Growers and Crafters Market Temporary Tuesday Market Location Dear City of Ashland, My name is � and I have been an Ashland resident and homeowner for many years. I am writing in support of the Rogue Valley Growers and Crafters Market move to the temporary location at 1554 Webster St for their Tuesday market location beginning March of 2022. When in season, I attend the market weekly. This market has deep community roots that help support our local economy while providing residents with fresh, locally produced fruit, vegetables, meats, baked goods, and much more. It's also a place where neighbor can socialize safely outdoors and where farmers can serve as food educators, reinvigorating how consumers shop and eat, The Rogue Valley Growers and Crafters market is vital to our community, and I fully support their organization and their future move to the temporary location 1554 Webster Street for their Tuesday farmer's market. The market heading into its 35th year of operation is a centerpiece of Ashland culture, and as a citizen of this town, I want to see this move happen. This is a beautiful location for the Rogue Valley Growers and Crafters Market to be held over the next several years. As a resident of Ashland, I genuinely look forward to attending this market in the spring at this location. Please help facilitate this move for RVGCM to 1554 Webster Street for the benefit of our entire community. Thank you for your consideration, Full Name. Sa-YAA jrJ -lP� Signature:� 1 Street Address: 12,70 6kyrs 6t,-6 tj Ashland, Oregon ��,7 4 Date 7) e --C, -2-, fl 2-0 Z- i Re: Rogue Valley Growers and Crafters Market Temporary Tuesday Market Location Dear City of Ashland, My name is _L,�e-v- Lo dss* L' and I have been an Ashland resident and homeowner for many years and I am writing in support of the Rogue Valley Growers and Crafters Market move to the temporary location at 1554 Webster St for their Tuesday market location. When in season, I attend the market weekly. This market has a deep sense of community roots that helps support our local economy while providing residents with fresh, locally produced fruit, vegetables, meats, baked goods, and much more. it's also a place where neighbor meets neighbor and where farmers can serve as food educators, reinvigorating how consumers shop and eat. The Rogue Valley Growers and Crafters market is vital to our community, and I fully support their organization and their future move to temporary location 1554 Webster 5t. for their Tuesday farmer's market. The market heading into its 35th year of operation is a centerpiece in Ashland, and as a citizen of this town, l want to see this happen. This is a beautiful location for the Rogue Valley Growers and Crafters Market to be held over the next several years. As a resident of Ashland, I genuinely look forward to attending this market in the spring at this location. Please help facilitate this move for RVGCM for the benefit of our entire community. Thank you for the consideration, 41i�"i'' (/ ' t 2-335- ,+5 335 Date f)uCd4,-,%. bC*- 2-3, 2-0 a.t Re: Rogue Valley Growers and Crafters Market Temporary Tuesday Market Location Dear City of Ashland, My name is ! u� I.vt gess and I have been an Ashland resident and homeowner for many years and I m writing in support of the Rogue Valley Growers and Crafters Market move to the temporary location at 1554 Webster St for their Tuesday market location. When in season, I attend the market weekly. This market has a deep sense of community roots that helps support our local economy while providing residents with fresh, locally produced fruit, vegetables, meats, baked goods, and much more. It's also a place where neighbor meets neighbor and where farmers can serve as food educators, reinvigorating how consumers shop and eat. The Rogue Valley Growers and Crafters market is vital to our community, and i fully support their organization and their future move to temporary location 1554 Webster 5t. for their Tuesday farmer's market. The market heading into Its 35th year of operation is a centerpiece in Ashland, and as a citizen of this town, I want to see this happen. This is a beautiful location for the Rogue Valley Growers and Crafters Market to be held over the next several years. As a resident of Ashland, I genuinely look forward to attending this market in the spring at this location. Please help facilitate this move for RVGCM for the benefit of our entire community. Thank you for the consideration, Date: / - 06 2-4 2 'z - Re., Rogue Valley Growers and Crafters Market Temporary Tuesday Market Location Dear City of Ashland, �l My name is�G�-� C��, and I have been an Ashland resident and homeowner for many years. I am writing in support of the Rogue Valley Growers and Crafters Market move to the temporary location at 1554 Webster St for their Tuesday market location beginning March of 2022. When in season, I attend the market weekly. This market has deep community roots that help support our local economy while providing residents with fresh, locally produced fruit, vegetables, meats, baked goods, and much more. It's also a place where neighbor can socialize safely outdoors and where farmers can serve as food educators, reinvigorating how consumers shop and eat. The Rogue Valley Growers and Crafters market is vital to our community, and I fully support their organization and their future move to the temporary location 1554 Webster Street for their Tuesday farmer's market. The market heading into its 35th year of operation is a centerpiece of Ashland culture, and as a citizen of this town, I want to see this move happen. This is a beautiful location for the Rogue Valley Growers and Crafters Market to be held over the next several years. As a resident of Ashland, I genuinely look forward to attending this market in the spring at this location. Please help facilitate this move for RVGCM to 1554 Webster Street for the benefit of our entire community. Thank you for your consideration, Full Name. tA;Ae..c.l Signature: Street Address: 7310 Y k Po.J Ashland, Oregon TO WHOM IT MAY CONCERN I'm a longtime local tree advocate and after I'd learned that the Market is requesting this corner as a temporary location, l reached out to them. I've watched the trees on this corner for some time and have seen the property owner use the corner mostly as a staging area in recent years. My letter of support today is based on what I learned from the Market folks. An arborist has located and species -identified the trees and I saw the drawing. I'm sure this is the first attention these trees have received by this kind of professional in years, because what I've observed is that for decades they have barely been maintained or helped by the property owner. I'm assured that the only plan the Market people are suggesting for these trees is for humans to enjoy a snack or find some shade while visiting the Market on a Tuesday morning. I'm very glad that parking or booth location will not be considered for the tree area. That said, because the safety of the trees has been included in the planning process, this longtime Growers' Market supporter, and tree advocate, supports this temporary relocation to this corner. Respectfully, Bryan Holley former Ashland Free Commissioner December, 39, 2021 Sally Murphy 276 Orange Ave Ashland OR, 97520 Re: Rogue Valley Growers and Crafters Market Temporary Tuesday Market Location Dear City of Ashland, My name' is Sally Murphy, I've been an Ashland resident and homeowner for 2.5 years (although I first moved to Ashland in 1975!) and I am writing in support of the Rogue Valley Growers and Crafters Market move to the temporary location at 1554 Webster St for their Tuesday market location. During the season, I shop every Tuesday morning at the market. I know the growers and value the quality of the food, whether fresh or processed items. I often find a veggie variety new to me or a new twist on preserved or processed foods. I value the ability to purchase meats and fresh fish from ranchers and fishers we've come to know well. I also love that crafts are also available from the vendors. This market helps to create a deep sense of community; it clearly helps support our economy and our health. The Rogue Valley Growers and Crafters market is vital to our community, and I fully support their organization and their future move to temporary location 1554 Webster St. for their Tuesday farmer's market. The market, heading into its 35th year of operation, is a centerpiece in Ashland, and as a local citizen, I want to see this happen. This is a beautiful location for the Rogue Valley Growers and Crafters Market to be held over the next several years. As a resident of Ashland, I genuinely look forward to attending this market in the spring at this location. Please help facilitate this move for RVGCM for the benefit of our entire community. Thank you for the consideration, Sally Murphy 276 Orange Ave Ashland December 31, 2021 Dear City of Ashland, I am endorsing the proposed location for the Rogue Valley Growers and Crafters Tuesday Market in Ashland. As a long time customer and recent participant seller, I can attest to the importance of it in the community. Not only does it provide healthy nutrition and wanted beauty, it is a meeting place for the pulse of the city in a safe environment. Everyone I`ve talked to seems to think this is a wonderful location and it's right for the time. I hope we can make this happen. Sincerely, John Pribyl To Whom It May Concern, I would like to request your consideration in the pending project The Rogue Valley Growers and Crafters Market (RVGCM) Temporary Tuesday Market Location. As an over 5 -year vendor and a long standing (20+ years), active community member in Ashland, I believe relocating the Tuesday market to the grounds of Southern Oregon University will not only be an excellent decision for the longevity of the grower's market, but for our community. When the market first opened at the Ashland Armory, the size of the grounds matched the size of the market and the community it was serving. During the last decade, RVGCM has outgrown its location and thus has become increasingly difficult for folks to navigate, find parking and access easily. Additionally, moving the market to SOU will foster a stronger relationship between a dynamic community resource and our outstanding university. Students and faculty on campus can more easily attend the Tuesday market and it will be more community visible with adequate access and parking for attendees. The Rogue Valley Growers and Crafters Market - the food and crafts sold within, the jobs created, the continuous effort of sustainability and locally supported agriculture - are the exact ideals the City of Ashland strives to endorse. By moving the market to the SOU grounds, the city is exemplifying our communities' values. With this letter, I am asking the City of Ashland to please support RVGCM. relocating the Tuesday market to the grounds of Southern Oregon University. Thank you for your consideration, Scott Carlson SC Art Glass In regards to The Rogue Valley Growers and Crafters Market Temporary Tuesday Market Location, As a vendor and a patron, I strongly encourage any opportunity to make local food and crafts and services as available as possible. The benef=its are numerous and here are just a few of the more obvious ones: access to local in season organic food which supports a healthy organism (persons and pets), community (gathering, education and celebration), culture (community) and economy (local). Please consider granting whatever necessary to make the 2022 RVGCM the best ever. It is easy to take the richness of our valley for granted but as we have seen in many parts of the nation food deserts and food insecurity is a real phenomenon and issue, I believe local food access and the support it needs to continue is a national issue. Let's be a guiding light and inspiration to what is possible by proactively living our values. Thank You, Benjamin Wood (541)601-0219 Dear City of Ashland, My name is David Munson, I am the owner of a local business called Soil Salvation. I have been recycling local yard and animal waste for ten years now and supplying two much needed services to the residents of Ashland. I also have a radio show at K5KQ called Farm Talk for 10 years now where I interview local business owners and farmers about local food sustainability. I also had a booth at the Grower's Market in Ashland for about 6 years. I hope you will honor the request of the grower market to establish itself in the new location. The grower's market offers a much needed service to the residents of Ashland as well as serving local farmers. Thank you, David Munson 541 851 1333 LOCATEDAT FRESH PRODUCE 1554 WEBSTER ST HAND-CRAFTED GIFTS ASHLAND, OR ARTISAN FOODS ruEsDAvs March 2022- November ZOZZ Years! 9:OOAM to 1:00PM CULTIVATING COMMUNITY rr LOCATED AT FRESH PRODUCE 1554WEBSTER ST HAND-CRAFTED GIFTS ASHLAND, OR ARTISAN FOODS 1554 WEBSTER ST, ASHLAND, OR Coming from the North: -Wheft driving South onAshland St, take aleft onto Walker Ave. Drive to Webster St, take a left on Webster St, at the end of Webster St, take a left an Stadium Way, and turn left into the customer parking area. Coming from the South: -When driving North on Ashland St, take a right onto Stadium Way, then turn right into the customer parking area. .No access to the market or customer parking area from Walker Ave -No left-hand turn onto Stadium Way when driving Southbound on Ashfand St - Wo right-hand turn onto Ashland St from Stadium Way - When &Where Is It? The market is open from March 1,2022- November 22 on Tuesdays. We're located at 1554 Webster St, Ashland, OR WhatTime rOAM - 1:rrP Far More Tuesday Market Information Visit Us www.rvgrowersmarket-com 7554 WEBSTER ST, ASHLAND, OR 011 ki t14 el JIM Coming from the North: -When d rM ng South o n Ashland St, take a left onto Walker Ave. Drive to WebsterSt, take a left on Webster St, at the end of Webster St, take a left on Stadium Way, and turn left into the customer packing area. Coming from the South: -When driving North on Ashland St, take a right onto Stadium Way, then turn right into the customer parking asea. -No access to the market or customer parking area from WalkerAve- -No left-hand turn onto Stadium Way when driving Southbound on Ashland St- -No right-hand turn onto Ashland St from Stadium Way - When &Where Is It? The market is open from March 1, 2022 - Novembef 2022 on Tuesdays. We're located at 1554 WebsterSt, Ashland, OR What Time 9:OOAM - 1:00PM EXCAVATING CONTRACTOR TBD (IN SiD,PROCE:S GENERALELECTRICAL CONTRACTOR 41'EL°,URN, ELECTRIC COTITACT P,a7 Helaer Diecta o('rdmini;Nalion 541535 3727 ray>';Telam=electlw.coln GENERAL NOTES SOUTHERN OREGON UNIVERSITY SITE EMIPROVEMENTS FOR TEMPORARY FARMERS' MARKET i5541','_c-STER STPLET, ASH LAN D, DIN I-TEIAPORAR'YLO.CION FOR ROGUE VALLEVGRW.EPS&CRAFTERS A9,RI(E1'S '_r. DEPENDING O"THE 111,IE!111W SEASO'a, 9ARKEIVJILL A= JP TO Tji VEII DORS I'2. IUESCAVASH LASIDLO- -AT 10N1,V!HIL'ASI.'AWhkl'.'.CRr JGRAO€S EXISTING DU ILD ING kF00DTRUCK.COURI CONNKIEDTDELECIRIat. 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I 1 I I 1 PARKLk ST. 1 , I �� i �•- I-' II 1---- I I I E z! --------------- __----1 1 I Q I ¢ I I € 1 ___ 1 •6'r19j �ltO `GREENSPRiNCS66 •.•! _ ,.�x�x ' 391EIOCD ASHLAND Five {5} — 2.5'X 3' A-FRAME SIGNS PROPOSED FOR DIRECTIONAL PURPOSES {Simi[ar to those pictured here) The comments of this pre -app are prelimineny in nature and subject to change based upon the submittal of additional or different information. The Planning Commission or City Council are the final decision making authority of the City, and are not bound by the comments made by the Staff as part of this pre -application. ASHLAND PLANNING DEPARTMENT PRE -APPLICATION CONFERENCE COMMENT SHEET November 24, 2021 SITE: 1554 Webster APPLICANT: RVG&CM REQUEST: CUP — Growers Market Temp Relocation PLANNING STAFF COMMENTS This pre -application conference is intended to highlight significant issues of concern to staff and bring thein to the applicant's attention prior to their preparing a forinal application submittal. Generally: Temporary or seasonal uses require Conditional Use Permit (CUP) approval, as does any use in the Southern Oregon University Zoning Overlay District that hasn't been previously agreed upon by the City and the University in the University's Masterplan or which is within 50 feet of privately -owned properties. Conditional Use Permits seek to ensure that there will be no greater adverse material impacts from the proposal on the surrounding area than would be encountered if the property were developed to its target use as envisioned with the underlying zoning, and may impose conditions to mitigate these impacts. Staff are generally supportive of the proposal and believe the key areas of focus should include looking at the traffic and parking and trying to minimize their impacts on the surrounding neighborhoods, and working to insure that the established trees on the property are adequately protected from the market's impacts. Conditional Use Permit (CUP): As noted above, CUP's seek to ensure that there will be no greater adverse material impacts from the proposal on the surrounding area than would be encountered if the property were developed to its target use as envisioned with the underlying,zoning, and may impose conditions to mitigate these impacts. The specific criteria considered in reviewing a CUP are as follows: 1. That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and in conformance with relevant Comprehensive plan policies that are not implemented by any City, State, or Federal law or program. 2. That adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the development, and adequate transportation can and will be provided to the subject property. 3. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use of the zone, pursuant with subsection L18.5.4.050.A.4 below. When evaluating the effect of the 1554 Webster —RVG&CM.dds November 24, 2021 Page 1 proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone. a. Similarity in scale, bulk, and coverage. b. Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transit use are considered beneficial regardless of capacity of facilities. c. Architectural compatibility with the impact area. d. Air quality, including the generation of dust, odors, or other environmental pollutants. e. Generation of noise, light, and glare. f. The development of adjacent properties as envisioned in the Comprehensive Plan. g. Other factors found to be relevant by the approval authority for review of the proposed use. 4. A conditional use permit shall not allow a use that is prohibited or one that is not permitted pursuant to this ordinance. S. For the purposes of reviewing conditional use permit applications for conformity with the approval criteria of this subsection, the target uses of each zone are as follows. 1. HC, NM, and SOU. The permitted uses listed in chapters 18.3.3 Health Care Services, 18.3.5 North Mountain Neighborhood, and 18.3.6Southern Oregon University District, respectively, complying with all ordinance requirements. (For the SO Zone, the uses permitted outright are all those which are directly related to the educational functions of SOU, provided that such uses are indicated and located in conformance with the adopted and City approved SOU Plan, and are greater than 50 feet from privately owned property. The subject property is identified in the 2010SOU Masterplan as the future location for a newJefferson Public Radio building and some new residence halls, which were noted as potentially including a ground floor retail component along Ashland Street.) The application should include clear and complete details which summarize how the market will operate in this location including the limits of the market season, the days and hours of operation, the number and type of vendors and potential impacts including the need for generators, cooking odors, vendor set-up and takedown, anticipated parking demand and the parking and circulation to be provided, and efforts to be made to mitigate any identified impacts. Staff are generally supportive of the proposal and believe the key areas of focus should include traffic and parking and trying to minimize their impacts on the surrounding neighborhoods, and working to insure that the established trees on the property are adequately protected from the market's impacts. Southern Oregon University (SOU) Master Plan: A Conditional Use Permit (CUP) is also required for uses that are not included in the SOU Master Plan. The identified use of the property in the current Master Plan is as a new location for a Jefferson Public Radio building, which has since been built elsewhere on campus. In staff s view, given that the JPR building has been constructed elsewhere and that the proposed use would be temporary and tread lightly on the property, staff do not believe this poses a significant issue (i.e. it would not preclude a new use in the long-term, and 1554 Webster — RVG&CM.dds November 24, 2021 Page 2 the Universio� could revisit the long-term use of the property during the next masterplan revision.) See also the Ashland Municipal Code at httpsJ/aslilajid.municipal.codes/LandUse/1$.3.6.040) and the current SOU Master Plan at http://ivNNNv.asliland.or.us/files/SOU MasterPlan_4.2010.pdf. Pedestrian Places Vision: The intersection of Walker Avenue and Ashland Street is identified as a Pedestrian Place in the city's Pedestrian Places Overlay with the vision of creating a University District hub that would include treatment of the block of Walker to the south as a festival street for public gatherings (it,hich could be closed for events similar to the SalurdayMarket closure of a block of Oak Street dorvivoivn) supported by open-air vendor space, and a plaza for food carts and outdoor seating. While the subject property proposed for the RVG&CM is not in this exact location, the location and use seem complimentary to the Pedestrian Places vision for the creation of a University District hub. Festival Street and Intersection Design Features Ped.bt_ pk.te 5veec W FWa Traffic & Parking: Traffic generation and parking are often the most noticeable impacts of a proposal and are carefully considered with Conditional Use Permit requests. Here, the Public Works Department has indicated that the proposal likely meets the thresholds to require a full Traffic Impact Analysis (TIA) which would entail an analysis of the traffic impacts of the 1554 Webster—RVG&CM.dds November 24, 2021 Page 3 proposal by a transportation engineer. Staff also believe that market parking for both vendors and customers should be carefully considered, and efforts made to avoid spill-over of parking impacts to surrounding residential neighborhoods off campus and conflicts with school - associated pick-up and drop-off traffic. Generally, city standards would discourage driveway access from a higher order street (Walker or Ashland Street) where access is available from a lower order street (i.e. interior campus streets). In staff's view, the proposal should not include vendor access from the driveway on Walker Avenue to be in keeping with standards. (AMC 18.5.2.080.N provides that the city can condition to prevent access to higher order streets.) • Applicants may wish to look at how the use of granite as an on-site surfacing will work for accessibility under the Americans with Disabilities Act (ADA). Generally, staff believe that a less permanent site treatment (i.e. other than pavement) is beneficial given the temporary nature of the use and the desire to tread lightly on the site and minimize impacts to trees. • The application should consider/discuss whether the existing paved lots nearby on campus will allow/accommodate any overflow customer parking. Signage: The final application should detail the size, type and placement of all proposed signage. The city's sign code does not allow placement of signs off-site or within right-of-way (i.e. sidewalks). Generally, uses authorized through Conditional Use Permits are permitted one ground sign not exceeding an overall height of five feet and an area of 15 square feet, set back at least ten feet from property lines; or one wall sign in lieu of a ground sign. Such signs shall be approved in conjunction ivitla the issuance ofsuch Conditional Use Pei-init. Said signs shall not use plastic as part ofthe exterior visual effect and shall not be internally illuminated. Market Contact: The final application submittal should include contact details for a person who will be on-site (the Market Manager?) at the market during operations who can be contacted if occasional issues arise during operations. Tree Removal: On SOU property, the removal of "significant trees" requires a Tree Removal Permit. Significant trees are defined as, "A conifer tree having a trunk 18 caliper inches or larger in diameter at breast height (DBH), or a deciduous tree having a trunk 12 caliper inches in diameter at breast height. " Tree Preservation/Protection: A tree protection plan is required with all land use applications application to ensure that trees are protected during site disturbance (including demolition, 1554 Webster —RVG&CM.dds November 24, 2021 Page 4 construction, driveway/parking installation, staging of materials, etc. This plan is required to address all trees on the property over six -inches in diameter at breast height (d.b.h.) and all trees that are located on adjacent properties within 15 feet of the property line as well, including any existing street trees. Specific requirements are detailed in AMC 18.4.5.030; given the large, established trees on the property it would be advisable to have an arborist assess the trees and provide any recommendations they may have to protect the trees during the market use (utility routing, site improvements, parking and market operations). SOU may have a staff arborist available for consultation. Neighborhood Outreach: Staff always recommends that applicants approach the affected neighbors, particularly those who are likely to receive notice of an application, in order to make them aware of the proposal and to try to address any concerns that may arise as early in the process as possible. Notices are typically sent to neighboring property owners within a 200 -foot radius of the perimeter subject property. Site Visits: Depending on local and statewide restrictions relative to COVID-19 at the time of the public hearing, staff may reach out as the application nears the hearing process to arrange site visits for the Planning Commission to familiarize themselves with the property. Written Findings/Burden of Proof: This pre -application conference is intended to highlight significant issues identified by staff and bring them to the applicant's attention prior to their preparing a formal application submittal. Applicants should be aware that written findings addressing the ordinance and applicable criteria are required, and are heavily depended on when granting approval for a planning action. In addition, the required plans are explained in writing below. The burden of proof is on the applicant(s) to ensure that all applicable criteria are addressed in writing and that all required plans, written findings, and other materials are submitted even if those items were not discussed in specific, itemized detail during this initial pre -application conference. OTHER DEPARTMENTS' COMMENTS BUILDING DEPT: No comments submitted. Please contact the Building Division for any Building Codes -related information at (541) 488-5305. ENGINEERING/PUBLIC WORKS/STREETS/TRANSPORTATON/STORMWATER: Please see comments at the end of this document. Please contact Karl Johnson in the Engineering Division for any further information at (541) 488-5347 or e-mail karl.johnson(cr,,ashland.or.us . ENERGY CONSERVATION: No comments submitted. For more information, please e-mail Dart Cunningham in Conservation at: cunningd a,ashland.onus or call (541) 552-2063. FIRE DEPARTMENT: Please see comments at the end of this document. Please contact Fire Marshal Ralph Sartain of Ashland Fire at Rescue for Fire Codes -related information for this project at (541) 552-2229 or e-mail ralph.sartainQashland.onus . 1554 Webster —RVG&CM.dds November 24, 2021 Page 5 WATER AND SEWER SERVICE: No comments submitted. Please contact Steve Walker of the Water Quality Division for service requirement and fee information at (541) 552-2326 or via e-mail to wralkersa,ashland.or.us . ELECTRIC SERVICE: Please contact Rick Barton in the Electric Department for service requirements and fee information if additional electric services are required. Rich can be reached in the Electric Department at (541) 552-2082 or via e-mail to rick.barton a,ashland.onus. OREGON DEPARTMENT OF TRANSPORTATION (ODOT): No comments provided. For any further ODOT-related information, please contact ODOT Southwestern Region Development Review Planner Micah Horowitz at 541-774-6331 or via e-mail to micah.horowitza, odot.state.or.us. ROGUE VALLEY TRANSPORTATION DISTRICT (RVTD): No comments submitted. For further RVTD-related information, please contact RVTD Senior Planner Paige Townsend at (54 1) 608.2429 e-mail p.tow+nsenda,rvtd.org . TALENT IRRIGATION DISTRICT (TID): No comments provided. For further TID-related information please contact: Talent Irrigation District, PO Box 467, 104 West Valley View Road, Talent OR 97540, Phone: 541-535-1529, Fax: 541-535-4108, Email: tid@talentid.org , Website: www.talentid.org ■■rrrrrrr■rrrrrrrrrrrrrarsrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr� PROCEDURE Conditional Use Permits for temporary uses are subject to a "Type I" decision which involves an administrative decision by the Staff Advisor, with notice to neighbors and the potential for appeal to the Planning Commission. This procedure is further detailed here: littps://www.ashland.or.us/SIBIfilesfCoinm%20DevlFor'ms%2C%20Brochures%2C%20Handouts_fFI owchart_Type I FY21-22(lI.pclf APPLICATION REQUIREMENTS Submittal Information. The application is required to include all of the following information. 1. Application Form and Fee. Legislative applications shall be made on forms provided by the Staff Advisor. htt s: www.ashland.or.us SIB files Comm%2QDev Forms%2C%2OBrochures%2C%2OHandouts Zoning Permit Application FY21-22.pdf. 1554 Webster —RVG&CM.dds November 24, 2021 Page 6 2. Submittal Information. The application shall contain all of the following information. a. The information requested on the application form. b. Maps and/or plans, as applicable, addressing the appropriate criteria and standards in sufficient detail for review and decision. c. A written statement explaining how the application satisfies each and all of the relevant criteria and standards in sufficient detail. d. Information demonstrating compliance with all prior decision(s) and conditions of approval for the subject site, as applicable. e. The required fee. f. Other information the Staff Advisor deems necessary to provide a complete application (including a Traffic Impact Analysis). The Ashland Land Use Ordinance, which is Chapter 18 of the Municipal Code, is available on- line in its entirety at: littps://ashland.municipal.codes/LandUse Written Statements Please provide written statements explaining how the application meets the approval criteria fiozn the sections of the Ashland Municipal Code listed below. These written statements provide the Staff Advisor, Planning Commission and Council with the basis for approval of the application: Conditional Use Permit: AMC 18.5.4.050 Tree Removal Permits(s): AMC 18.5.7.040 Plans & Exhibits Required Please provide exhibits (plans, drawings and required submittal materials) addressing the submittal requirements from the sections of the Ashland Municipal Code listed below. These exhibits are used for the Planning Commission packets and for notices that are mailed to neighbors. Please provide electronic copies formatted to print to a standard architect or engineer' scale on paper no larger than 11 -inches by 17 -inches: • Conditional Use Permit • Tree Inventory/Tree Protection Plan: • Tree Removal Permit (if applicable): AMC 18.5.4.040 AMC 18.4.5.030 AMC 18.5.7.030 1554 Webster — RVG&CM.dds November 24, 2021 Page 7 PLANNING APPLICATION FEES (See also https:llwww.ashiand.or.usISIB/files/Comm%2ODev/Forms%2C°/`20Brochures%2C %20Handouts12021-07-01—Plan ningFees.pdf) Conditional Use Permit Exceptions Tree Removal Permits(s) $1,120,25 $ 0 $ 0 NOTES: The total fee will be the total for the combined component applications in the final application submittal. Annexations require additional timelines and noticing due to state requirements, and are typically scheduled at the first Planning Commission at least 45 -days after a completeness determination. Applications are accepted on a first come first served basis. All applications received are reviewed and must be found to be complete before being processed orscheduled at a Planning Commission meeting. Applications will not be accepted without a complete application form signed by the applicants) and property owner(s), oil required materials and full payment. Applications are reviewed for completeness in accordance with DRS 227.178. For further information, please contact: November 24, 2021 Date Derek Severson, Senior Planner City of Ashland, Department of Community Development Phone: 541-552-2040 or e-mail: derek.seversona,ashland.orms 1551 Webster —RVG&CM.dds November 24, 2021 Page 8 Ashland Fire & Rescue (AF&R) 455 Siskiyou Boulevard Ashland, OR 97520 541.482.2770 Pre -Application Comments Date: 11-1-2021 Project Address: 1554 Webster Street Permit Number: PreApp-2021-00296 Project Description: Rogue Valley Growers & Crafters Market AF&R Contact: Ralph Sartain 541-552-2229 ralph.sartain@ashIand.or.us Fire department comments are based upon the 2019 Oregon Fire Code as adopted by the Ashland Municipal Code, and Ashland Land Use Laws: Specific Comments/Reference Description • OFC 3106.2 Permit(s) — Prior to having the first event, contact Ashland Fire & Rescue to determine if any Fire Code operational permits will be required for Outdoor Places of Assembly, Tents, or Food Vendors. • Access. An approved means of fire apparatus access shall be provided. • Fire service features. Unobstructed access to fire hydrants shall be maintained at all times. • OFC 3106.3 Maintenance of emergency egress and escape routes. Emergency egress and escape routes shall be maintained at all times. • OFC 3106.4.4 Portable fire extinguishers. Minimum 2A1013C rated portable fire extinguishers are required. The fire extinguishers shall be located such that the travel distance within the event area does not exceed 75 feet to access a fire extinguisher or at locations approved by the fire code official. The fire extinguishers shall be mounted on the pole at approximately 48 inches above the ground. 1554 Webster -- RVG&CM.dds November 24, 2021 Page 9 • QFC 3106.4.5 Smoking. Smoking shall be permitted only in designated areas. Other areas shall have approved "No Smoking" signs conspicuously posted and maintained in accordance with Section 310. • OFC 3106.4.6 Combustible vegetation. Combustible vegetation that could create a fire hazard shall be removed from the outdoor assembly event area. • OFC 3106.4.7 Combustible refuse. Combustible refuse shall be kept in noncombustible containers with tight -fitting or self-closing lids. Combustible refuse shall be removed from the event site at regular intervals to prevent an unsafe accumulation within the event site. • OFC 3106.5 Cooking appliances or devices. Outdoor assembly events with concession stands or booths using cooking appliances or devices shall comply with Sections 3106.5.1 through 3106.5.3. • OFC 3106.5.1 Separation from tents or structures. Cooking appliances or devices that produce sparks or grease -laden vapors or flying embers (firebrands) shall not be used within 20 feet (6096 mm) of a tent or temporary structure. Exceptions: 1. Designated cooking tents not occupied by the public when approved by the fire code official. 2. Tents or structures where cooking appliances are protected with an automatic fire -extinguishing system in accordance with Section 904.12. OFC 3106.5.2 Protection. Cooking equipment using combustible oils or solids shall meet the following: 1. A noncombustible lid shall be immediately available. The lid shall be of sufficient size to cover the cooking well completely. 2. The equipment shall be placed on a noncombustible surface. 3. An approved portable fire extinguisher for protection from cooking grease fires shall be provided at a location approved by the fire code official. OFC 3106.5.3 Liquefied petroleum gas (LP -gas). The use of liquefied petroleum gas (LP -gas) shall be in accordance with Chapter 61. OFC 3106.6 Electrical equipment and wiring. Outdoor assembly events with concession stands or booths using electrical equipment and temporary wiring for electrical power or lighting shall comply with the applicable provisions of NFPA 70 and Sections 3106.6.1 through 3106.6.3. OFC 3106.6.1 Outdoor use. Electrical equipment and wiring shall be listed and labeled for outdoor use. OFC 3106.6.2 Generators. Generators shall be installed not less than 10 feet (3048 mm) from combustible materials, placed on an approved surface and isolated from the public by physical guard, fence or enclosure installed not less than 3 feet (914 mm) away from the internal combustion power source. 1554 Webster —RVG&CM.dds November 24, 2021 Page 10 OFC 3106.6.3 Portable fire extinguishers. Each generator shall be provided with an approved portable fire extinguisher complying with Section 906. IFC 319 Mobile Food Vendors - Mobile food preparation vehicles that are equipped with appliances that produce smoke or grease -laden vapors shall comply with this section. 1554 Webster — RVG&CM.dds November 24, 2021 Page 11 Public Works Conditions of Approval 1. Engineered Plans - Where public improvements are required or proposed, the applicant's engineer shall submit design plans for approval of all public improvements identified on the approved plan or as specified in conditions of approval. One set of these civil plans MUST be submitted DIRECTLY to the Public Works/Engineering Department. All design plans must meet the City of Ashland Public Works Standards. Engineered construction plans and specifications shall be reviewed and signed by the Public Works Director, prior to construction. All public facilities within the development will be designed to the City of Ashland Engineering Design Standards for Public Improvements. The engineered plans shall also conform to the following: • If drawings are submitted to the City of Ashland digitally, they shall be true scale PDF drawings. If AutoCAD drawings are also submitted, they shall be compatible with the AutoCAD release being used by the City at that time and shall be located and oriented within the Oregon State Plain Coordinate System (NAD83-89). Drawings sizes shall comply with ANSI -defined standards for page width and height. Review drawings may be submitted in B size (11x17). Bidding and construction documents may also be printed at B size; however, all final as -constructed drawings must be submitted to scale on D -size (24x35) Mylar. Digital files of the as -constructed drawings shall also be submitted. Drawings shall be drawn such that reduction of plans from full size (D sized) to half size (B sized) can be done to maintain a true scale on the half -sized plans. TEA (Transportation Impact Analysis) —The City of Ashland feels that this project may meet at least one of the thresholds at which a TIA is required. The applicant shall have a Registered Engineer submit evidence that a TIA should not be required if the thresholds are not met. All land use actions that either propose direct or indirect access to a State highway or a boulevard will need to provide the City of Ashland with the information outlined below. The governing jurisdiction will then inform ODOT of the intended land use action and provide pertinent review material. These guidelines are intended to ensure that developments do not negatively impact the operation and/or safety of the roadway. A. Applicants must submit a preliminary site plan for review to the City of Ashland, prior to the pre -application conference. At a minimum, the site plan shall illustrate: 1. The location of existing access point(s) on both sides of the road within 500 feet in each direction for Category 4 segments or 5 lane boulevards, and 300 feet for Category 5 segments and 3 lane arterials; 2. Distances to neighboring constructed public access points, median openings, traffic signals, intersections, and other transportation features on both sides of the property (this should include the section of roadway between the nearest upstream and downstream collector); 1554 Webster --RVG&CM.dds November 24, 2021 Page 12 3. Number and direction of site access driveway lanes to be constructed, as well as an internal signing and striping plan; 4. All planned transportation features on the State highway/boulevard (such as auxiliary lanes, signals, etc.); 5. Trip generation data or appropriate traffic studies (Seethe following section for the state's traffic impact study requirement thresholds.); 6. Parking and internal circulation plan; 7. Plat map showing property lines, right of way, and ownership of abutting properties; 8. A detailed description and justification of any requested access variances; B. Proposed land use actions, new developments, and/or redevelopment accessing a State highway/boulevard, directly or indirectly (via collector or local streets), will need to provide traffic impact studies to the respective local reviewing jurisdiction(s) and ODOT if the proposed land use meets one or more of the following traffic impact study thresholds. A traffic impact study will not be required of a development that does not exceed the stated thresholds. 1. Trip Generation Threshold: 50 newly generated vehicle trips (inbound and outbound) during the adjacent street peak hour; 2. Mitigation Threshold: Installation of anytraffic control device and/or construction of any geometric improvements that will affect the progression or operation of traffic traveling on, entering, or exiting the highway; 3. Heavy Vehicle Trip Generation Threshold: 20 newly generated heavy vehicle trips (inbound and outbound) during the day; All traffic impact studies will need to be prepared by a registered professional engineer in accordance with ODOT's development review guidelines. C. Traffic Impact Study Requirements 1. The following is a summary of the Oregon State Highway minimum requirements for a traffic report. ODOT views the following requirements as the minimum considerations to be dealt with by Professional Traffic Engineering Consultants in their analysis of traffic impacts resulting from new developments adjacent to State highways. 2. The analysis shall include alternates other than what the developer originally submits as a proposal for access to state highways, city streets, and county roads. 1554 Webster —RVG&CM.dds November 24, 2021 Page 13 3. The analysis of alternate access proposals shall include: (i) Existing daily and appropriate design peak hour counts by traffic movements, at intersections which would be affected by traffic generated by the development (use traffic flow diagrams). (ii) Projected daily and appropriate design peak hour volumes for these same intersections, and at the proposed access points after completion of the development. If the development is to be constructed in phases, projected traffic volumes at the completion of each phase should be determined. (iii) Trip Generation shall be calculated using the Institute of Transportation Engineers' manual "TRIP GENERATION 5th Edition" or other, more current, and/or applicable information. (iv) A determination of the need for a traffic signal based on warrants in the "Manual on Uniform Traffic Control Devices." 4. The recommendations made in the report should be specific and shall be based on a minimum level of service "D" when the development is in full service. As an example, if a traffic signal is recommended, the recommendations should include the type of traffic signal control and what movements should be signalized. If a storage lane for right turns or left turns is needed, the recommendations should include the amount of storage needed. If several intersections are involved for signalization, and an interconnect system is considered, specific analysis should be made concerning progression of traffic between intersections. 5. The internal circulation of parking lots must be analyzed to the extent that it can be determined whether the points of access will operate property. 6. The report shall include an analysis of the impacts to neighboring driveway access points and adjacent streets affected by the proposed new development driveways. 7. The report should include a discussion of bike and pedestrian usage and the availability of mass transit to serve the development. 3. Street Improvement— No additional street improvements, beyond those necessary to comply with City Street Standards, will be required at this time. 4. night of Way — No additional right of way dedication, beyond that necessary to comply with City Street Standards, will be required at this time. 5. Sanitary Sewer -The property is currently served by an 8 -in sanitary sewer main in Walker Avenue. The applicant proposed improvements must be reviewed, approved and permitted by the City of Ashland Engineering Department. 1554 Webster —RVG&CM.dds November 24, 2021 Page 14 Water -The property is currently served by an 8 -in water main in Ashland Street, an 8 -in water main in Stadium Street and a 4 -in water main in Walker Avenue. City of Ashland Water Department shall tap existing water main and install any new water services and water meter boxes that are proposed by development. City of Ashland Water Department must be contacted for availability, placement and costs associated with the installation of the new water service. Service & Connection Fees will also be required for any new water services installed as part of this project. 7. Storm Drainage - The property is currently served by an 8 -in storm sewer main in Stadium Street. City of Ashland Engineering Department must review an engineered storm drainage plan. Storm Water Facility Design Requirements All development or redevelopment that will create or replace 2,500 square feet or more of impervious surface (buildings, roads, parking fats, etc.) area that discharges to an MS4 (municipal separate storm sewersystems), must comply with the requirements of the DEQ MS4 General Permit phase 2. Applicant MUST follow the guidance and requirements set forth in the current Rogue Valley Stormwater Quality Design Manual which can be found at the following website: https://www.rvss.us/"]2ilot.asp?pg=StormwaterDesignManual All stormwater calculations, reports, drawings, etc. shall be submitted to the City of Ashland Engineering Department for review. Erosion & Sediment Control - The following requirements shall be met: • All ground disturbances exceeding 2,500 square feet shall implement an Erosion and Sediment Control Plan (ESCP). • A 1200-C permit will be secured by the developer where required under the rules of the Oregon State DEQ, City of Ashland Engineering Department must receive a copy of this permit before any construction shall begin. • Erosion Prevention and Sediment control measures that meet the minimum standards setforth by the City of Ashland Public Works/Engineering Standard Drawing CD282 must be in place before any construction related to the project begins. • Pollution, track out, and sediment dumping into storm water are strictly prohibited per AMC 9.08.{760. • Drainage from automotive use areas shall be limited to oil concentrations of 10 mg/I by a pre - approved means. • Trash storage areas shall be covered or provide additional storm water treatment by an approved means. 1554 Webster --RVG&CM.dds November 24, 2021 Page 15 • Off street parking areas shall conform to Ashland Municipal Code 18.4.3.080.8.5, including provisions to minimize adverse environmental and microclimatic impacts. 9. Driveway Access—No additional improvements/requirements will be requested atthistime, butthe applicant proposed improvements must be reviewed and permitted by the City of Ashland Engineering Department. 10. Permits — Any construction or closure within the public right of way will require a Public Works permit and before any work in the right of way commences all necessary permits MUST be obtained 11. As-Built's - Where public improvements are required or completed, the developer shall submit to the City of Ashland, reproducible as -built drawings and an electronic file of all public improvements constructed during and in conjunction with this project. Field changes made during construction shall be drafted to the drawings in the same manner as the original plans with clear indication of all modifications (strike out old with new added beside). As -built drawings shall be submitted prior to final acceptance of the construction, initiating the one-year maintenance period. 12. Addresses —Any new addresses must be assigned by City of Ashland Engineering Department. 1554 Webster --RVG&CM.dds November 24, 2021 Page 16 Fet=ntbd to bca e o �y ditnct Rtighbcrha02 huL City of Ashland TSP Update Talker Avenue and Ashland Street Pedestrian Place March 2011 Revissd &-cober 2011 1554 Webster— RVG&CM.dds November 24, 2021 Page 17 Long Terni Concept Plan Development Summary 6u�Y.firrg k 2.35tory tdtxcd na • sa e��-.tee_ Bu'Ading 8:7 Sttsrp P.311 43 z; 8u�ng 41 Story R2�A 8v"#Sr7 U 2 storyR.d+ .[.I • isV-- 2,131rg E 3 swy 1.tiuNt-use BuknQ F.1-2 Story Grocery Store • s:,oa>y:ro:c comma G 2 Story Rtwre Club • Epo -c ParY.er� FAR= 6341 Creating a University Hub iocrws ray c—sncr raubY • hr. rc�;r tr, uAeuerim.>ra.vex • Prs-im ms�'cicx SLIV brMcm Transportation and Streetsczpe Improvements • �t�rri�xx-,s�x�����z 1554 Webster —RVG&CM.dds November 24, 2021 Page 18 NcarTerm Concept Plan P'.P-4N&sW n P.4—ehh lbwhI Sh �SR+'s� G sh,g Eia�erKe e F Sfarar �Plrncn Fcd[svervsaMGrs � a .__ - _. ` ReitnueanFlYkiw F I.-iagwas[nn Creating a Unlverslty Hub • eataerm Kmp,......_.sou laeg-trmv,rts lrsn Transportation and Streetscape Improvements - TT�s:�.tirr�^E7, eteMero • SLv-rd Lccxn-mac armtuA�mL'e� Pbeenter 5w &riai'q and pw-4 Ca pla—yw r.v at St -t "" Verclw;Cara uBocUe amid Ocrtd3tt SlacC .'.�� Camp4rr>enwyra the $ _- reel xatt �r yaneom�sd Festrra4s[See Nate 11 Yh7r /sYmre Fe�iraf Sleet wth Ffak,Curds lPta�,yr:,� Po.ItwfarNt— PecKFnYs+r r�e�y h,aa:ty,.;m �:: e�tel.:nmm[co9�+tai N—a raQa,s oc,w.,. neo or } if —.d—.4 -%ad, y,&, ar— �'Y-& .��[xa. vd eg.xa, f Q'.�ici 4evrt '`£ tvorr�i�n.m ss,�.arde.dceamren.d� .. tna5{®ti.v of 3p..kv�mpmmote oespd .mea 1554 Webster —R'VG&CM.dds November 24, 2021 Page 19 Wa9erAvanxe Hn�rx MR'o'xxnr?nts Secem A- looxb+g Sarth Ie i' I: :Ery"` I NRUnS Sd- N . wgWv nen[s Sectlan B-LcataigWan SmztUAs94m s�lCr'YS4aH5wd�� Festtyal Street and Intersection Deslgn Featvies PW -0 I,Lm plan sbrwfupt rklt S 1554 Webster —RVG&CM.dds November 24, 2021 Page 20 CITY O�F ASHLAND Community development Department Planning Division VEV111 Updated 71112021 Pre -application conferences are required for all projects that require a Type 1, Type Il or Type III planning actions as defined in Chapter 18,51 of the Ashland Municipal Code. Definitions for Type, 1, ll and III planning actions can be found at www, as h and, or, U If you are unsure if your project falls into any of the categories listed, please contact the Planning Division of the Community Development Department for assistance at (541) 488-5305. The purpose of the pre -application conference is to allow the applicant and the City Staff to meet and discuss the proposed project early in the development process. This early review and meeting helps to identify opportunities and key issues prior to preparation and Submission of the Planning application, Before a proposal goes before the Planning Commission for approval, most of the issues can be worked out so that the project is ready for review with few additional changes or conditions needed. ra'T$16*3�; Requests for a pre -application conference must be submitted to the Planning Division a minimum of two weeks in advance of the scheduled meeting. Pre -application conferences are scheduled for Wednesdays between 2:0O and 4:00 PM. These conferences are scheduled on a first come — first served basis. A time cannot be reserved without payment and a complete submittal as described on the attachment. The narrative and the plans are then electronically sent to each, concerned department to review and return comments to the Project Planner. Where applicable, other agencies Such as the Oregon Department of Transportation and Jackson County will be invited to comment. At the conclusion of the pre -application conference, you will receive a list of comments on what you will need to submit for your planning action. In some cases, the Project Planner may recommend waiving the pre -application meeting if the pre, -application comments are self-evident and: there are no critical issues. Once the pre -application comments are issued, you have six months to submit for your planning action. If more than six months elapse from the time of the conference to your planning application, a second conference may be required due to potential code changes. CITY Of Planning Division 51 Winburn Way, Ashland, OR 97520 S 1 F' .. o � ., j W• ► to] L, DESCRIPTION OF PROJECT Project Description GRAVEL & FIELD EVENT SPACE WITH ELECTRICAL AND TEMPORARY TUESDAY CUSTOMER PARKING APPLICANT Name ROGUE VALLEY GROWERS MARKET Phone 541.261 M4 E -Mail dariac@rwgrowersmarkek.cam Address PO Box 4041 City Medford... Zip, 97501 PROPERTY OWNER Name GIME-ASHLAND LLC (SOU)Day Time Phone 541.552.5319 Address 1250 Siskiyeu Blvd. City Ashland Zip 97520 DESCRIPTION OF PROPERTY Street Address 1554 WEB TER STREET„ ASHLAND, OR Assessors Map No. 391E 1 OCD Tax Lot(s) 4200A1 SUBMITTAL REQUIREMENT'S To request a pre -application conference, submit this form with true scale PDF drawings to Plannin ashlan .or.us. The application will need to include plans addressing the application submission requirements including site and landscaping plans drawn to a standard scale and formatted to print to scale on paper no larger than 11 -inches by 17 -inches, 1. Completed Application. 2. Narrative — Provide a written description of proposal and request, (If in Historic District, provide pictures of existing structures, elevations of proposed structures and details of planned exterior design features and materials) 3. Site Plan — The site plan should contain all applicable elements in the Site Plan Checklist (see page 2) plus any other information pertinent to this proposal. The site plan will be checked to insure all applicable information is included at the time the pre -application date is set. 4. Additional information - Provide in the narrative or with the site plan: 1) Number of acres in development 2) Totalgross square footage of all structures 3) Number of stories on each structure 4) Indicate number of and square footage of: a) Dwelling Units (include the units by the number of bedrooms in each unit _ e.g. 10 1 -bedroom, 25 2 -bedroom, etc) b) Office Spaces c) Retail Units d) Other Spaces 5) Percentage of lot coverage by: a) Structures e) Landscaping b) Streets & Roads f) Number of parking spaces c) Parking Areas/Driveways g) Total square footage of landscaped areas, d) Recreation Areas h) Other pertinent information of the proposed development 5. LEED@ Certification — Indicate whether project will be pursuing LEEDO certification. 6. Submittal Fee Sclie uterlfor11/2412021@2PM Pq.2 o15 PRE -APPLICATION BUILDING INFORMATION Please attempt to indicate the following (Note; it information is not known please leave blank) 1. Current Building Occupancy Type (select one): [—]Assembly = More than 50 occupants Theaters, Restaurants, Nightclubs, Taverns and Bars, Community Halls, Art Galleries, Places of Worship, Arenas, Bleacher's, etc. Business = Less than 50 occupants Professional Service Office, Barber and Beauty Salons, Training and Skill Development not within a school or academic program, Bank, Print Shop, etc. ❑ Educational Schools K -12th Grade, Religious Educational Rooms and Auditoriums, Day Care Facilities ❑ Factory (F- Occupancy's include, among others, the use of a building or structure or portion thereof, for assembling, disassembling, fabricating, finishing, manufacturing, packaging, repair or processing operations that are not classified as Group H -Hazardous or Group S -Storage Occupancy's Pg.3 of 5 YES NO N/A 1. Project Name ✓ 2. Owner Name ✓ 3. Site Address and Map & Taxlot Number ✓ 4. Vicinity Map - with street names and locations of all existing and proposed streets within or on the boundary of the proposed development 5. Scale & North Arrow ✓ 6. Lot Layout with approximate dimensions for all lot lines ✓ 7. Zoning Designations in proposed development and surrounding properties ✓ 8. Location & Use of all proposed and existing building, fences and structures ✓ 9. Indicate which buildings are to remain and which are to be removed ✓ 10. Location of all landscaped areas. Indicate existing trees, size, species, and approximate drip line outer branch location)_. Identify trees to be removed. ✓ 11. Location and size of all public utilities in and adjacent to the proposed development including water line and meter size, sewer lines, storm drain lines, nearest fire hydrant. ✓ 12. Locations of drainage ways or public utility easements in and adjacent to proposed development. ✓ 13. Location, size and use of all contemplated and existing public areas ✓ 14. Approximate topography (sloe of the site ✓ 15. Location of all parking areas and individual and handicap parking spaces, ingress and egress on the site and on-site circulation ✓ 16. Use designation for the areas not covered by buildings (e.g. loading, storage, vacant, open space, etc. ✓ 17. Elevations of the building(s)✓ 18. Construction materials --wood frame, masonry, etc. (If project is in a Historic District provide pictures of existing structures and indicate proposed exterior materials for siding, windows, trim and roofing) ✓ PRE -APPLICATION BUILDING INFORMATION Please attempt to indicate the following (Note; it information is not known please leave blank) 1. Current Building Occupancy Type (select one): [—]Assembly = More than 50 occupants Theaters, Restaurants, Nightclubs, Taverns and Bars, Community Halls, Art Galleries, Places of Worship, Arenas, Bleacher's, etc. Business = Less than 50 occupants Professional Service Office, Barber and Beauty Salons, Training and Skill Development not within a school or academic program, Bank, Print Shop, etc. ❑ Educational Schools K -12th Grade, Religious Educational Rooms and Auditoriums, Day Care Facilities ❑ Factory (F- Occupancy's include, among others, the use of a building or structure or portion thereof, for assembling, disassembling, fabricating, finishing, manufacturing, packaging, repair or processing operations that are not classified as Group H -Hazardous or Group S -Storage Occupancy's Pg.3 of 5 2. 3. ❑ Hi ham -Hazard H -Occupancy's includes, among others, the use of a structure, or a portion thereof, that involves the manufacturing, processing, generation or storage of materials that constitute a physical or health hazard in quantities allowed in control areas complying with section 414 of the Oregon Structural Specialty Code. Institutional I -Occupancy's includes, among others, the use of a building or structure or a portion thereof for more than 16 persons, excluding staff, who reside on a 24 hr. basis in a supervised environment and receive custodial care. Detoxification Facilities, Hospitals, Medical Care, Nursing Homes, Congregate Living Facilities, Social Rehabilitation Facilities, Assisted Living Facilities, Alcohol and Drug Centers, Correction Centers, ,sails, Reformatories, Adult and Child Day Care Facilities. Mercantile Department Stores, Drug Stores, Markets, Motor Fuel -Dispensing Facilities, Retail or Wholesale Stores, Sales Rooms. Residential Single Family Residence, Hotels, Motels, Apartment Houses, Vacation Time Shares, Congregate Living Facilities (more than 16 occupants), Assisted Living Facilities (with or without a Memory Care Endorsement), Residential Treatment Facilities, etc. Is a Change of Occupancy being requested? If yes, please indicate the proposed Occupancy Type: ❑ Assembly ❑ High Hazard ❑ Business ❑ Institutional ❑ Educational ❑ Mercantile ❑ Factory ❑ Residential If Residential please indicate which type (select one): R-1 Occupancy Hotels (transient), Motels (transient), Boarding Houses (transient) with more than 10 occupants. R-2 Occupancy Apartment Houses, Congregate Living Facilities (non -transient) with more than 16 occupants, Dormitories, Hotels (non -transient), Motels (non -transient), Vacation Time Share Properties, Boarding Houses (non -transient) with more than 16 occupants, etc. R-3 Occupancy Detached One and Two Family Dwellings and Townhouses, Adult Care Facilities (six or fewer persons of any age less than 24 hrs.), Adult Foster Homes as defined in ORS Chapter 443, or Family Child Care Homes located in a private residence as defined in the Oregon Structural Specially Code section 310.2. Buildings that do not contain more than two dwelling units, Boarding Houses (non -transient), Child Care Facilities that provide accommodations for six or fewer persons of any age for less than 24 hrs,, Congregate Living Facilities (non -transient) with 16 or fewer occupants, Lodging Houses, etc.) R-4 Occupancy This occupancy shall include buildings, structures or portions thereof for more than five but not more than 16 persons, excluding staff, who reside on a 24 -hr. basis in a supervised residential environment and receive custodial care, Congregate Living Facilities, Halfway Houses, Social Rehabilitation Facilities, Alcohol and Drug Centers Assisted Living Facilities (with or without a Memory Care Endorsement), Residential Care Facilities (with or without a Memory Care Endorsement), Residential Treatment Facilities, Group Homes and Facilities, etc.) Pg.4 of 5 4. Type of Building Construction: Types I and 11 construction are those types of construction in which the building elements listed in Table 601 of the Oregon Structural Specialty Code are of noncombustible materials. Type III construction is that type of construction in which the exterior walls are of noncombustible materials and the interior building elements are of any material permitted by the Oregon Structural Specialty Code. Type IV Construction (Heavy Timber) is that type of Construction in which the exterior walls are of noncombustible materials and the interior building elements are of solid or laminated wood without concealed spaces. Type V Construction is that type of construction in which the structural elements, exterior walls and interior walls are of any materials permitted by the Oregon Structural Specialty Code. ❑ Type I ❑ Type IV ❑ Type 11 ❑ Type V El Type III 5. Is the buildings equipped or proposed to be equipped with a Fire Protection System? (e.g., Fire Sprinklers or Fire Alarms) El Yes EJ No Any questions regarding the pre -application conference or the formal land use application submittal can be directed to the Ashland Planning Division at (541) 488-5305. The City of Ashland Land Use Code can be found online at ., ashlan .onus/code.asp by clicking on Chapter 18 and selecting the desired section. Pg.5 of 5 EXCAVATING CONTRACEOR TED Il NNIT) FROcts'S S%iTm" HVDRO-FIOIN� CUIOA(f Andy llaa 54 1,8�21.4029 emalf C3[NIERIA1.1t.ECIRICALCONTRACiOR VIELIBURN ELECTRIC CONTACT Ray Better ol'MmInkl0on, 541.535 527 1bf-".eIbuweIecI1flc.c-)m VICINITY MAPASHIAND, OR GENERAL NOTES SOUTHERN OREGON UNIVERSITY SITE MPROVIEMINTS FOR TIMPORARY FARIMPS'MARUT 1554 VEWti HER SI RU, 1, ASWANO, OR - 4TEILAFnARYLOCAT I ON FCRROG�U IV 4LE(GRO',%'ERS& CRAFIERS "ARK ET'S UESDAY AS If I A III LOCAfI0N,VHIIIDASPidPIl7 ARMORYUGWESMSI I NO a UJID I I;ii MID SCIFTICEVXRKS' ICCAII Of I IS OCCUPIED [I'MAIKER FUMMIARY 2. PROJECT MUST BE COM PLITED 8 f F[I)PUNR'(1 S, 2022 FOR A 2022 OUTDOOR SEASON LAIJECH FOR MARCH 1, 2022. 3. PLANNED DU RAT IM IS POR MQO NPIE IAOJIIHOUTDOORSFASOfls, 2022AND M, 202415 MIMS RA1101 IF MIRE 15A DELM TROP 11[E ANIAND SCI COOL DV MCI FOR WALKER EIE IIINTAV SCHOOL UPGRADES. FACILITY USE AGE EEMENT VAIII SOU MU RMECT WROU&I 2)24. 4.01UNDOOR MARKEI SEASON IS NINE MJIFISAIMUNSFROY VAECH ITO END OF NOVE138 E R EACH YEAR, S. SCOPE OFV.09 A IS ELECTRICAL UPCfODE FROM EXISTIfIr ELECTFLOAL LOCATEDAT 467 WALKERAIINJU E, LIGHT 6RADI IBG WID COLI PACTED GRAM FOR PORlICITS OF LOT d. VENDORS REMEM 6, 1 SA M AND 7,4 JAI I, 1AARKFIRUNS FROM 8 30AM TO 1:30PIA EACH TUESDAY 907 Or VENDORS M FART B( CA REV. W30.1 15 KEENLY AWARE UP , SIUDIEWPARE41 TRAFFIC IN IH I S GPI MIAREAAND WILL ADJUST OUR MEPIODOOG(lo BEST MEET IIqI 4 NEEDS AND SAFETY 7. MARKET IJAIMEMUIT IS ONSITE EACH VAVEI DAY TO MIT IGAI I ANYMICERNS & FOLJRRQADA ACCESSIBLE PARKIM STALLS S%Th SIGNAGE (2 STANDARD, 2 VAN ACCLSSI BLE + 67 STALLS FOR COSTUMIER PARXII;G ALL VENDORS VJIJE PARK OfISH L MILL TH HR BOOTH. 9. (EPEWMGM III E WA k IN THE 5EASCPI,h1AWfVARt HOLD UP TO N+ VENDORS AttDAFCODTRUC.KCOURICO'ltIKIF07UFtFCIRICAu_VARMW5 ISSFAALIFRIROM MARCH THROLCH: MM AND SEPTEMBER TH ROUGH NOVEMBER VIdEfF SCHOOL IS IN SESSION. WHEN SCHOWS OUT, 15 THE HEIGATOF THE FRESH PRODUCE SEASON AND TAARKEISLARTGfl?. MAPPRCV11) MIES AND SM14GE USEC 10 HELP MITIGATE TRAFFIC AND PARKING CONCERNS FOR SURROUND NG BUSIII ESSES, COILLIGE STU DE HIS AND RES DENIAL ROI.M OUR MIMI IS 10 BE 600D 9IM1,1ROS 01: 1 HIS [O(Ahoff Au BE TIM IN Fl.RIIIICEIJS6VORKING III COI,U,9ORATMJ%RfTH SOU 01 THIS PROJECT, FACIIATIES DEFARTMENT 13. SOU AIH IEIC SAFACI LJIIES 10 SIR, PE FIELD FOR CLEAR PARIE ING DISIGNATICIfIS. 15, MIXIM15TAKE PRE E(HOPICE OVER DRAVANG, DO NO1 SCALE OWNER CHF-ASHIAND LLC COfITA7 Greg Pokirson SDU VP Finance 8, AdminIsIration 54 1.552.63 19 TEMPORARYFARMERS' MARKE1 ROGUIVALIFY GRUATIRS & CRAHERS, 'AARKI I CONTACT Darla Lam kx�xuliwl 0'wtor 54 1.26 1.5045 corn BOARD LIAISON Petry S31311T Shilt I'midi Ranch 541.94 1.6634 PWI'a'Waoi'mo 16.THE CONTRACTOR ISSMLY RESPOZIBLE FOR ALL CONSTRUC110% MEANSANDMETHODS. I MRAD' , PERMITS, VICIUCING HUF NOE WAIIED TOEL[CIMCAI,, EIC.SHALL BETHE RESFONSIBIUTYOF THE CONTRACTOR, 18, ITELIS, MIR FIC.ARS BASED UF0fI AMIRTIMAR SUPPLIER, FABRICATOR ANICiOR f.fFR THE CONTIFAMR SHALL INSURE, PROVIDE O?IH)f,IS,AktOw PD3,0D SHALLMAKE AHY CHANCES REQUIRED FORTHE APPROVED AHERNATE V) MEET IM OESF6N IRliMT OF THE DOCUFTENTS, 19 (MIRACICERS 91ALL TPREsrasim FOR ME GMERAL SECIRR OF THE SITE WHILE III[ J03 IS III PROGRESSMD UNTiL JOB COM PLETION. EACH COIJTRACIOR SHAME RESPONSIBLE FOR THE SECURIPFALID PR0HE0MOF IIS O%'iN MATERIAUSNXRK FRODUCIAND HOUIPMULT 20 11 SHN [ BE IHE RESPONSIBMIYOF III$. (01JERACIOR TO ICCATE AIL EXISTING UTI[ITIESWILIETHEP SHO Nll HEREON OR WI AND TO PROIECT MEA FKOIADAMAGS IH F COMRACTOR BEAU BEAR ALL EXPEN SIB OF REPAIR OR REPLACETAIENI OF UTILITIES OR OTHER PROPRTY MMAM BY OPERAT103S PROJECT INFORMATION PROJECT NAM I: SOU SIZE IMPROVEMENIS TEMPORARY RVGCM FARMEWMARKET PROJECT DESCRIPTION: GRAVEL FIELD EVENT SPACE WTH ILECIMCALANDLEMPORARYTUESDAY CUSTOMER PARKING ADDRESS: 1554IVEBSTERSflRfETASHt&NDOR MAP &TAXLOT: 3411100 4200A NARRATIVE: THE PROJECTISCOMPR61H)OF I)IREEPF(ASEDSITE lV,PROVE,V,LtilSTOALI[OWV WILL 10JILARACCESSI B111TY FROM STAD:UM WAY AND ti VALKERAVENUEFO9TIiEROGUEVAILEYCRO'NEF6 WARKELIIIESITE PI,PROhMENTSINCWDE.;SURFA(E CRADING OFSECT IONS OFTHE LOTGRMLPAD FOR DRiVEViAY1,4FRASTRUCTURF,EIECrR]CAL 200AMP SfW,CF6VglM%'0(2)5pARECEP[ICLESAN'DONE(l) 30ARE(EPfiCtEDROPPEIDA,NDLOWDAMISflNG LIECTRi(At tMTEDAT467WAXR AVENUE, ON SITE LOCKED PORTAPOEFLESAND LOCKED CABAGE C04TA'NER. ZONING INFORMATION: ZONING: 50 (ASH [AND SOUTHERN OREGON STATE COILE6E) PLANNING SUMMARY S.E.1/4 S.W114 SE,C. 07'..39S. R.IE.. Whi,, JACKSON COUNTY I—Im 391E[OC'D AS[ik.A °D 'rT � rJJ e u�.riSmtnt d r are>.. .., r r 5 1'. J tl r Ih r II 1 W 0 f b J cal Y f W' - i I Sol»aiERoli � 1 ryr I I I � r I i Fl: STREET� I r CiREGOmN �T J r. r r 5®1 ......................... Aa ti srca r 9. II r I. p ! UNIVERSITY _ PARKLR ST. Jr�s ✓�_. — I � r f GMENSPRINCjS 66 tl }�'LIr o -z 5 A Aa Y .• .. ..___ i_,_._.___..._ tie u r r. r ems, «ad 391 [:IOC D tl _ hSilLrf.NID