HomeMy WebLinkAbout2020-089 PO 20200458 Amnd #1 -Doolittle Construction 011411 ' ome
Purchase Order
Fiscal Year 2020 Page: 1 of: 1
B City of Ashland _
L ATfN: Accounts Payable - Purchase
L 20 E. Main Order# 20200458
Ashland, OR 97520
T Phone: 541/552-2010
0 Email: payable@ashland.or.us (
V H C/O Public Works Department
E DOOLITTLE CONSTRUCTION LLC I 51 Winburn Way
N 1900 118TH AVE SE p Ashland, OR 97520
O BELLEVUE;WA 98005 Phone: 541/488-5347
R T Fax: 541/488-6006
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Scott Fleu
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06/23/2020_ 5466 City Accounts Payable
j- �' =t. G d!d[ea='dpi` ; i � fi T lfa}rfi
2020 Street Slurry Seal
1 MODIFIED: 2020 Street Slurry Seal 1.0 $312,712.23 $312,712.23
Public Improvement Contract for Project No. 000753 2020 Street
Slurry Seal
Completion date: September 30, 2020
Processed-acharige�order 09/2920201 •
mendmenf No:�1 to
Completion,date-extened-to-June,30 202.1
Project Account:
***************GL SUMMARY***************
081200-602400 $312,712.23 I • I I
7/07 I�/2
By: Date:
Authorized Signature � - 2' .312 712.23
a
FORIVI#10 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORMAS H LAN D
Request for a Change Order
Name of Supplier!Contractor/Consultant: Doolittle Construction ' . •
:V tal,amOttlltfcf tblSi :.'
!Con"t ractrarnendrient;
Purchase Order Number 20200458
Title lDescription: zOzosueetsiunybeat • . ;$'Term changer.only� '
f1 Per attached contract amendment • = -
Contract Amendment
Original contract amount $ 100 %of original contract
Total amount of previous contract amendments _ %of original contract
Amount of this contract amendment • ._ %of original contract
TOTAL AMOUNT OF CONTRACT $ • %of original contract
In accordance with OAR 137-047-0800:1)The amendment is yithin the scone of procurement as described In the solicitation documents,Sole Source notice or approval of Special
Procurement.2)The amendment is necessary to comply with a change In law that affects performance of the contract.3)The amendment results from renegotiation of the terms and
conditions,including the contract price,of a contract and the amendment Is advantageous to the City of Ashland,subjectto all of the following conditions:a)gods and services to be
provided under the amended contract are the same as the goods and services to be,provided under the unamended contract b)Th a City determines that,with all things considered,the
amended contract Is at least as favorable to the City es the unamended contract;c)The amended contract does not have a tote I term greater than allowed in the solicitation document,
contract or approval of a Special Procurement.An amendment isnot within the scone of the procurement if the City determines that if it had described the changes to be made by the
amendment in the procurement documents,it would likely have increased competition or affected award of contract •
Contractamendmentis within the scope of procurement: YES NO (If"NO",requires Council approval lAttach copy of CC.)
Sourcing Method: •
SMALL PROCUREMENT—Not exceedinn$5.000 )NVITATION TO BID or COOPERATIVE PROCUREMENT.QRF or
❑'YES',the total amount of contract and cumulative , REQUEST FOR PROPOSAL ' EXEMPTION PURSUANT TO AMC 2.50 • •
amendments 5$6,000. 0 'YES',the total amount of cumulative amendments 0'YES',the total amount of original contract and
❑If'NO",amount exceeding authority requires s25%oforiginal contract amount or$250,000 cumulative amendments 5$100Kfor Goods&Services,5
Council approval.Attach cony of Council which'ever-Is less, $75K for Personal Services,<$50K forAttomey Fees.
' Communication, 0 If'NO;amount exceeding authority requires •0 If'NO amount exceeding authority requires Council
❑ Exempt—Reason: Council approval.Attach copy of Council approval.Allach copy of Council Communication,
PERSONAL SERVICES(Direct Appointment) Communication. 0 Exempt—Reason: - •
❑ 'YES',cumulative amendments 5$35,000 0 Exempt-Reason:
❑ If'NO",requires oountil approval.(Attach CC) -
INTERMEDIATE PROCUREMENT SOLE SOURCE pMERGENCY PROCUREMENT
Goods&Services'.>$5,000 and<5100.000 0 'YES',the total amount of cumulative amendments 0 Written Findings:Document the nature of the
personal Services->$5.000 and<$75,000 5 25%d-original contract amount or$250,000 ' emergency,including necessity and circumstances
❑ 'YES',the total amount of cumulative whichever is less. requiring the contract amendment •
amendments 5 25%of original-contract amount 0 11%0,amount exceeding authority requires 0 Obtain direction and written approval from City 1
❑If'N0',amount exceeding authority requires Councitepproval.Attach copy of-Council • - Administrator • i
Council approval.Attach cODY of Council Communication., 0 If applicable,attach copy of Council Communication
• Communication. 0 Exempt—Reason: 0 Exempt—Reason: _
❑ Exempt-Reason: - `• '_ • -
• SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT
❑"YES',the total amount of original contract and cumulative amendments are 0 Renewal of Intergovernmental Agreement:Terms modified in accordance with Initial
within the amount and terms initially approved by Council as a Special agreement OR cost will not be more than 25%greater than initial agreement.Renewal
Procurement. approved by City Attorney and department head affected by renewal and epprovedlsigned
❑ If'NO',amount exceeding authority requires Council approval. , by City Administrator.AMC 2,28.045(6)
Attach copy of Council Communication. 0 If NO Council approval is required. Mach cony of Council Communication •
Project Number _ Account Number - Account Number -
•
'Expenditure must be charged to the appropriate accountnumbersumbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed.
Employee Signaturek%�i\r) DI rWit. -_ '.it�!'C,-'artmentHead Signature, t.,e -• ia
obi:
��..� an 55,000)
City A, I stra or: .. '---"%r--"--
• qual to orgreaterrhan$25,000 or.10%)
Funds appropriated for current fiscal year: t" ' NO ��—. _ ' / - _ i ,
Finance Director(Equal to or, eater an$5,100) Date •
Comments: .
Form#10—Contract Amendment Approval Request Form,Request for a Change Order,'Page 1 of 1,4123/2020
AMENDMENT NO. 1
to
PUBLIC IMPROVEMENT CONTRACT
•
between
THE CITY OF ASHLAND,
an Oregon municipal corporation,
("City")
and
Doolittle Construction LLC,
("Contractor")
for
2020 STREET SLURRY SEAL SERVICES
RECITALS
A. The City and Contractor previously entered into a Public Improvement Contract
effective 06/03/2020 (the "Agreement") to Contractor provide 2020 Street Slurry Seal
(project#000753)services;and
B. The City and Contractor wish to amend the Agreement to extend the term of the
Agreement.
AGREEMENT •
NOW THEREFORE, in consideration of the mutual benefits and obligations set forth
herein,the parties agree as follows:
1. Amend the Completion Date as follows,with strikeout wording deleted and underscored
wording added:
COMPLETION DATE: September-40r MN June 30,2021
2. This Amendment No. 1 is effective upon being signed by both parties.
3. Except as specifically modified by this Amendment No. 1,the terms and conditions of the
Agreement remain in full force and effect.
IN WITNESS WHEREOF the parties have caused this Amendment No. 1 to be signed in their
respective names by their duly authorized representatives as of the dates set forth below:
•
_
•
Page 1 of 2: Amendment No. 1 to Public Improvement Contract
CITY OF ASHLAND, OREGON DOOLITTLE CONTRUCTION LLC
(CONTRACTOR)
By: '/`%/ By: a.
Printed Name: /P�m f/mks Printed Name: /;$
'title: 1.n7i-, C,y� ,44,4,s ,fir- Title: / f43
Date: 1.2y/2azo Date: q l2 (W
•
•
•
!'age 2 of 2: Amendment No. I to Public Improvement Contract