HomeMy WebLinkAbout2020-090 PO 20200445 Amnd#1- Pilot Rock Excavation Purchase Order
Phi
CITY RECORDER
Fiscal Year 2020 Page: 1 of: 1
B City of Ashland
ATTN: Accounts Payable Purchase
L 20 E. Main Order# 20200445
Ashland, OR 97520
T Phone: 541/552-2010
p Email: payable@ashland.or.us /�O /
V H 'C/O Public Works Department
E PILOT ROCK EXCAVATION I 51 Winburn Way
N 5 S STAGE ROAD p Ashland, OR 97520
D MEDFORD, OR 97501 Phone: 541/488-5347
O T Fax: 541/488-6006
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'- —'e_a1-1=1—�-'' I.. ] i(aia=:e=jc 5 — — _ _]!- —. —__ —. —_
541 664-9288 ' Scott Fleu
�_ �•:.`_ __ ,_ i —_ ' _.]-� —_�-]v.l Ic=-.-i __: _-�=II=L-1==_— _ ]('i- _ __ _—_ —_—__---_—__ -_ 1-�=i3?�_3_.j?=al� Ielc] —
06/05/2020 678 FOB ASHLAND OR Cit Accounts Pa able
Independent Way Construction �
1 Independent Way Construction 1 $. ,269,902.7500 $1,269,902.75
Public Improvement Contract for
Independent Way Construction
Project No. 2013-25
Project Account: E-201325-999
Project Account: E-201325-999
2 ADDED: Processed change order 07/22/2020 1 $38,426.7800 $38,426.78
Contract change order No. 1 -
Project Account:
Project Account:
***************GL SUMMARY***************
081200 -704200 $1,085,913.51
083500-704200 $222,416.02
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By: Date: Otrh-A2-e-)
Authorized Signature j $1,308,329.53
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' FORM #10 CITY OF
CONTRACT AMENDMENT APPROVAL REQUEST FORM
Request for a Change Order ASHLAND
Name of Supplier I Contractor I Consultant: Pilot Rock ,Total'amount.'of this. ;..
Purchase Order Number:20200445 ;'contract amendment:- ', _ ;
426.78: ,$ 38,
Title/Description: Independent Way Construction . ,
❑■ Per attached contract amendment __ . . . .. ..
Contract Amendment
Original contract amount $1,269,902.75 100 %of original contract
Total amount of previous contract amendments 0 0 %of original contract
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Amount of this contract amendment 38,426.78 2.9 %of original contract
TOTAL AMOUNT OF CONTRACT $1,308,329.53 102.9 ' %of original contract
In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sole Source notice or approval of Special
Procurement.2)The amendment is necessary to comply with a change in law that affects performance of the contract.3)The amendment results from renegotiation of the terms and
conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be
' provided under the amended contract are the same as the goods and services to be provided under the unamended contract b)The City determines that,with all things considered,the
amended contract is at least as favorable to the City as the unamended contract;c)The amended contract does--"-!--”,:_?info r_b•mnr?a+nr thanallnwedjr_the solicitation document,
contract or approval of a Special Procurement.An amendment is not within the scope of the procurement if the
• amendment in the procurement documents,it would likely have increased competition or affected award of cont 3---.
Contract amendment is within the scope of procurement: YES ■ NO
Sourcing Method: •
SMALL PROCUREMENT–Not exceeding$5,000 INVITATION TO BID or
r_e:___:A
❑"YES",the total amount of contract and cumulative REQUEST FOR PROPOSAL � . t
amendments s$6,000. I l "YES°,the total amount of cumulative amen
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❑If"NO",amount exceeding authority requires s 25%of original contract amount or$250,000 . " .
Council approval.Attach copy of Council• whichever is less. � � �/
Communication. 0 If"NO",amount exceeding authority requires &6 1 t �" '
❑ Exempt–Reason: Council approval.Attach copy of Council •
PERSONAL SERVICES(Direct Appointment) Communication. -
❑ "YES",cumulative amendments s$35,000 0 Exempt–Reason: � 5
❑ If"NO",requires council approval.(Attach CC) L/ �. !�
INTERMEDIATE PROCUREMENT SOLE SOURCE
Goods&Services->$5,000 and<$100,000 0 "YES",the total amount of cumulative ame; - -
Personal Services->$5,000 and<$75,000 5 25%of original contract amount or$250,000 ,
❑ "YES",the total amount of cumulative whichever is less.
amendments 5 25%of original contract amount 0 If"NO",amount exceeding authority require • ,
❑If"NO",amount exceeding authority requires Council approval.Attach copy of Council ,
Council approval.Attach copy of Council Communication. .
Communication. 0 Exempt–Reason: --cr.LAW rrpr=,.eoauu, - -- - __
❑ Exempt–Reason:
SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT /
❑°YES",the total amount of original contract and cumulative amendments are 0'Renewal of Intergovernmental Agreement:Terms modified in accordance with initial
within the amount and terms initially approved by Councti as a Special agreement OR cost will not be more than 25%greater than initial agreement Renewal
Procurement. approved by City Attorney and department head affected by renewal and approved/signed
❑ If"NO",amount exceeding authority requires Council approval. by City Administrator.AMC 2.28.045(B)
Attach co. of Council Communication. 0 If"NO",Council a.'royal is re.uired.Attach co. of Council Communication
Project Number 2 0 1 3 2 -5 —_ Account Number o 8 1 2' 0 o- 7 0 4 2 o o Account Number 0 8 3 5 0 0. 7 0 4 2 0 0
*Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed.
Employee Signature: /j Department Head Signature:
PaIll_. 7/l o 1)O0 (Equal to or greater than$5,000)
Cly `vdI "9.-;�:,�!*w!w,,� ...
CiCy1A mtrato)-,,;-,
'�'��°"'� �� Lr u- ual to realer than$25,000 or 10%)
c
Funds appropriated for current fiscal year: /NO — / %
. Finance Director(Equal to or greater tan$5,000) Date
Comments: -
Form#10—Contract Amendment Approval Request Form,Request for a Change Order,Page 1 of 1,4/23/2020
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CITY OF
!►.S H LA N D
DEPARTMENT OF PUBLIC WORKS,
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CONTRACT CHANGE ORDER NO.•
fl
PROJECT: Lnde l, den WbP DATE: (fir o: o
LOCATION: . Betwee Tol an Calginkkla RiFilitrea1 PROJECT NO.: ego
CONTRACTOR: flag lkiEt':Ycartltien PO NO: 2 0.004
You are requested to perform the"following described work upon receipt of an approved_copyof this document or as described by
the Engineer:
SIt.6014cf1 j : I13A01pt oii ,_ _ 1nit ria --Ari gunf,.j
Item#1 Excavation/Fill of unsuitable Sol\ 26,53,.Y7f3 ,
Item#2 Rock Excavation 4,4::.0 9 _
Item#3 Bid Item#99Mree Removal 4 . 1850. @77 400.00
Item#4
Item#5 . Q
Total this Change Order 3 38 426.`MB
Previous Change Order i(4,#'4",rsl a
Original Contract Total Q�;� ..
41 11,269„a o Z
Revised Contract Total $ 1,308,329.53 .
PERCENT CHANGE OF ORIGINAL CONTRACT 2.9%
Accoun 081200.70,200° r 9 t.23 083500.704 000$6,532.55
The time provided for completion of this contract is increased by no calendar days. This document shall become an amendment
to the contract and all provisions of the contract 11t apply.
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Recommended By: 7 iy 010 ,
Project Manager Dat •
Approved By:. . ry. 710/z
ublic Wol;WAD Date
Approved By: _ 7 /icr�2o�G
City 1 inistr ator Date
Accepted By: ( .� N-)Zo
Cont a r Date •
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ENGINEERING Tel:541.488-5347
20 E.Main Street Pax:541.488.6006 WA II
Ashland,Oregon 97520 TN:800-735=2900 V '
www.eshiand.or.us .
G:tpub-wrksleng12013 Project Year113-25 Washington St Extension-Independent Waylf_Admin113-25 Pro)Acct Workbook New
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Chance Metcalf
From: Mike Ussary <mike@pilotrockx.com>
Sent: Wednesday,July 08, 2020 12:53 PM
To: Chance Metcalf
Cc: Karl Johnson;Jeff Fowler.
Subject: RE: Independent Way Construction- Rock Excavation
Attachments: • Skecth Over-Ex at Creek.pdf
[EXTERNAL SENDER] • •
Chance, • •
Thanks your patience on this issue. We have reviewed the excavation and structural fill quantities and resubmit the •
below revised total. •
I have attached a "simple"cross-section of the over excavation and backfill.
Excavation of Unsuitable Material (1,200 cy)
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Import and Compact Structural Fill(835.78 T)
Description ' Unit ' UM ' Cost/Unit ' Extended
Excavation ' 1200 ' cy ' $5.86 ' $7,032.00
Excavation Haul- '•-1200 ' cy t $5.69 ' $6,828.00 •
Away
Structural Fill ; 835.78 ; ton ; $8.14 ; $6,803.25 ,
Structural Fill Haul - ; 835.78 ; ton ; $4.68 - $3,911.45 • (
Structural Fill Place 835.78 ton $2.35 $1,964.08
&Compact I
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Total Change Order Request • ' $26,538.78 '
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The revised pay request with CO 1 and CO 2 will be sent shortly.. •
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-Michael Ussaiy •
Pilot Rock Excavation,Inc,CCB#157139
•356 Bateman Dr
Central Point,OR 97502
Office: (541)779-9916
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Fax (541)423-8419
Direct:(541)423-8422 •
• Cell (541)840-7251
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iO n‘-''.-14.)4.11€1i, i k~G 2020 ti FUTURE W.H. 3+79.4 25.2'LT.th 2"(N
• I 13:-.t: N ,,,tR�r g Ka/
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O.6 0 CENTERLINE ' \
_' J)4 C PVC CONOVIIS.6 /NN�
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T ulun' , 15 L.F.,OF 12' L, I EXISTING S.S.
2£AVN.6' , .O.P.(CONDV?S)"700- G"O S.O.
S.D.D!9 1.5Z \ 2004 -(DEPTH UNKNOWN)
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20007,53 CONCRETE PIPE SLOPEr
•c PVC C0NOLIII5 I �\� - ANCHOR PER 80332 Ar!. .'..
19 L.F. OF 12" 1 2000
S.D. 60 28.7X u .1'40.'..!*-- t i IG •
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5NV.40UT-1996.6 - s'-,7.r�L�,,_. I ti - c _( i- /OO'ci 12S/i t 17�e)Lt/' ; '
NEW JOA CUP i/tpLS01Si7 i. 1992 ll
V• ,i '•'r7 r • • • 1988
• f;L������55>>�.crass ^BACKFILL F.E p• b\IE .C�CCL.v1 T(0 JJ •
- •• ODOT.R/W roe NO.
5+00 6+00 7+007+1(.584,y t 4=1IA-' NEE:BASER
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NIGHT-THORNTON ENGINEERRIO DRAVRI: kId • sto PROFe N'_'-.`'L''„t.'.2 THORNITON EI'O'box 476 • 260 north 31
REPRODUCED VIE
OT THE PERMISSION FDTHE ENGIARE
R HEY DATE: 2/6/2020 - V� ,c,I1 NE• '/Q �y� jacksomi11C, 0regon
n OE USED ON THIS PROTECT ONLY.AMY OTHER USE MITllouT • REVISIONS , /j0.473 ' m -' •ENGINiiRING INC. (:J41)699-1489 (541 899-
MUEN PERMISSION Or TUE ENGINEER IS STRICTLY PROMOTED. ✓/ jJ/
�� • INDEPENDENT WAY -
=0R UTILITY LOCATE 48 ,HOURS , . PLAN AND PROFILE •
`0 EXCAVATION — 1-800-332-2344 ' '�'k�I up�y l INDEPENDENT WAY
9
TOI.k1AN CRF FI!ROAD TO IVASNINGTON STRFrr .
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C/C9
Chance Metcalf
From: Mike Ussary <mike@pilotrockx.com>
Sent: Tuesday,July 07,2020 9:50 AM
To: - Chance Metcalf
Cc:. Jeff.Fowler;Jeff Marshall (jj.mar72@live.com)
Subject: Independent Way Construction -Rock Excavation
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[EXTERNAL SENDER]
Chance,
The Pilot Rock Excavation crew removed 74.8 cubic yards of"hard rock" using a 225 Excavator with a 20,000#pneumatic
hammer
The areas of rock removed were:
10'x 2.7'x 60'=60 cubic yards
10'x10'x4'=14.8 cubic yards
A total of 12 hours was spent on excavation of the"hard rock".
6/30/20 7 hours _
7/1/20 3 hours
7/6/20 2 hours
Cost for rock excavation is:$4;488.00
Please issue Contract Change Order for this amount. •
•
-Michael Ussaiy
Pilot Rock Excavation,Mc,CCB#157139
356 Bateman Dr •
Central Point,OR 97502
Office: (541)779-4916
Fax (541)423-8419
Direct:(541)423-8422 •
Cell (541)840-7251
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City of Ashland Orogon .••• • . •
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Independent Way Construction-Road end Utilities • . • •
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Project No 2013.25 • • ... .
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Pay EstImatelti Work Thru Juno 30,2020 i . ... ' .
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Contractor:Pilot Rack Excavation,Inc.
. Coat Oty This This Esilmatos
• ....' quo •• UNIT r Total 0ty ' %or ' Total Cost ' '':Min nifty.
\ ,
- ' Total Contract
ITEM : oTY UNIT PRICE Price 10 0000• 0Nnal To Dalo ,ProvIous Ptovlou. • Colima!, COM
. ...
f.1.4111.31104 ...... 1 .. fr.... 46 333309.. . . 3490.30 SO% • SOY. •323,000.00....._r ..... SAO.. . SO% • •'S23,000.00
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....7...rIalt.i119101Cd°°. Is .....09•0° 500.00 00. 0%„., $oto- 0030 soap
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25. Mk!,sSlam Sewer pip.tyysiALTT2tot ,... • ill_.. IL__sLoo siooto 0 • ols 1040 SOA0 77.•••...'"00.00,
26 01/PP,stRuc1,:42 BP.t.Int514.0 ET D9.11' ....... 901... ll- r.,...........- .1 .g 0 0% 50.00 S0.00 " 'S0.00
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_35201119.esav0120.121,2111Inch • 1 .. ._.2050.00 400.00 0 016 S0.00 ' ' 3000
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33 Concrete Rom Snver31/4501ti,301441.1. 1 _As .4000.00. .00 2 .... 011, .. 00.00 $0.00
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Pay EsItinala Independent Way • I ol 4 • 7/2.2020 12:68 PM .
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City of Aphland Oragan
•Independent Way Consirucllon-Road and Ulillllas
Project No 2013.25 •
Pay EstImate 01 Work Thru Juno 30,2020 • •
Contractor:Pilot Rock Excavation,Inc. •
• ONO I• UNI TotalQy %of Total Coll Quantity Cost Rh,This ThIsE0OmsIa
• _ Total Contact
ITEM
QTY UNIT Fine Pdcg To Oslo Oitg!nal To Date ProWats Previous Calmat." Coil
7] ft u S•, L l 73-UI ea !10(0 1 1040 0 0!S SaAO 30" n SDAO
.___iL.(hiLk ES^X43:_•_..__._.._».._..._.....-....._..-.-.._6_...-__« _.._ .._.__,.-.°.__...__..-_»-.__.-_._.._.r.__j........._ ...._.........»...»_- ....._.•..___....._._._.».._._
J v no acme+l.7s•GI AVMS_ 919.N �---« 01L-»- 10.00 ... !0,� SOA."
75 vapulu+Trkh«alp�l.75•CaI.......». 1 et -]IO Da ..__--1a0A0.-..-�....« °x.._..»...-... 5000_____...•_._._.»....._....»��.. :.......«..._....___..»...«..IOAO .
_6 euvcut Gtr Ma US'UI S va ]I0. lO.M 0 OS!. .....S00. S0. •S0A0
7 auarcutqutra,1.7f-Cal ea 9!000 IOAO ° °X SOAP 10,0d•.«_ •-••-_-•-30.00
la s,y+111.Ku P.^.94-» »_ » _ ___--«.« 4S_._... 0... P SO .._»_.�nao 0 DIC .._.� SOOD S0_00 30A0
• 79 1.nensaruo!fm.h •-•_••_.........»-___•..___ s S 310,03 21 a os1 loud 30.
d0 Acerartlnku t.7S'UIes ]IO.aI 9!0.00 0 0% 1000. SO __ _ 50.00
Bl paasmGr1en81rv_g7r1 . ».»ks�-. 5.__ COA° ...-...170A0 0....-. 0% « 10.00 30 w-.-�-. Sega
R Oal'tat7]ote Glaw�A!1»«» 17 ea �O,W»•„- 410.00 0 O;S SDAO� ...•SOA7, IOAO
el Uaityi Ta_mt tl O • on
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FP-L011“4--11-e."..1.1a� «- 49 ea 1000 -_ 9FAA°-•-�_ 0% 30.00 10.0E1 30.00
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ES larketa dl�u mat---»•,-�•-- » 1a as 70.40 40000 0 0:1 10.00 SO 50.°0
n Mah."mtelvn¢LSLa..l6!L._.»_....»..«... _..__;»--17«»_._.�3.•...._».�000........._:. L??:t?__._°..._...._ux_....._._._.smo .._._.__.._...._..__ f_.. sans
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9z•fptnr!MtaonXWaLa<r��_I,-...�. 4! e+ ,.X0.00 1,970.M, 50.00 So.. ..•. 1a00 •
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