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HomeMy WebLinkAboutBeach_485_PA-T1-2022-00200CITY Of ASHLAND November 30, 2022 Notice of Final Decision On November 30, 2022, the Community Development Director approved the request for the following: Planning Action: PA -T1-2022-00200 Subject Property: 485 Beach St. Applicant: Sylvia Marie McCracken Description: A request for a Conditional Use Permit to authorize the operation of a one - unit Traveler's Accommodation in the existing home on the property. The owner's accommodation will be in a guest room attached to the residence. The application includes a complete set of findings explaining how each of the Special Use standards are met. The property has two parking spaces on-site is requesting one on -street parking credit to satisfy the third required space. COMPREHENSIVE PLAN DESIGNATION: Multi -Family Residential; ZONING: R-2; MAP: 39 1E 09 DD; TAX LOT 4: 3800 The Community Development Director's decision becomes final and is effective on the 12th day after the Notice of Final Decision is mailed. Approval is valid for a period of 18 months and all conditions of approval identified on the attached Findings are required to be met prior to project completion. The application, all associated documents and evidence submitted, and the applicable criteria are available for review at the Ashland Community Development Department, located at 51 Winburn Way. Copies of file documents can be requested and are charged based on the City of Ashland copy fee schedule. Prior to the final decision date, anyone who was mailed this Notice of Final Decision may request a reconsideration of the action as set forth in the Ashland Land Use Ordinance (ALUO) 18.5.1.050(F) and/or file an appeal to the Ashland Planning Commission as provided in ALUO 18.5.1.050(G). The ALUO sections covering reconsideration and appeal procedures are attached. The appeal may not be made directly to the Oregon Land Use Board of Appeals. If you have any questions regarding this decision, please contact Johanna Tuthill in the Community Development Department at (541) 488-5305. cc: Parties of record and property owners within 200 ft COMMUNITY DEVELOPMENT DEPARTMENT Tel: 541-488-5305 51 Winburn Way Fax: 541-552-2050 Ashland, Oregon 97520 TTY: 800-735-2900 . www.ashland.or.us SECTION 18.5.1.050 Type I Procedure (Administrative Decision with Notice) E. Effective Date of Decision. Unless the conditions of approval specify otherwise or the decision is appealed pursuant to subsection 18.5.1.050.G, a Type I decision becomes effective 12 days after the City mails the notice of decision. F. Reconsideration. The Staff Advisor may reconsider a Type I decision as set forth below. 1. Any party entitled to notice of the planning action, or any City department may request reconsideration of the action after the decision has been made by providing evidence to the Staff Advisor that a factual error occurred through no fault of the party asking for reconsideration, which in the opinion of the Staff Advisor, might affect the decision. Reconsideration requests are limited to factual errors and not the failure of an issue to be raised by letter or evidence during the opportunity to provide public input on the application sufficient to afford the Staff Advisor an opportunity to respond to the issue prior to making a decision. 2. Reconsideration requests shall be received within five days of mailing the notice of decision. The Staff Advisor shall decide within three days whether to reconsider the matter. 3. If the Staff Advisor is satisfied that an error occurred crucial to the decision, the Staff Advisor shall withdraw the decision for purposes of reconsideration. The Staff Advisor shall decide within ten days to affh-m, modify, or reverse the original decision. The City shall send notice of the reconsideration decision to affirm, modify, or reverse to any party entitled to notice of the planning action. 4. If the Staff Advisor is not satisfied that an error occurred crucial to the decision, the Staff Advisor shall deny the reconsideration request. Notice of denial shall be sent to those parties that requested reconsideration. G. Appeal of Type I Decision. A Type I decision may be appealed to the Planning Commission, pursuant to the following: I . Who May Appeal. The following persons have standing to appeal a Type I decision. a. The applicant or owner of the subject property. b. Any person who is entitled to written notice of the Type I decision pursuant to subsection 18.5.1.050.13. c. Any other person who participated in the proceeding by submitting written comments on the application to the City by the specified deadline. 2. Appeal Filing Procedure. a. Notice of appeal. Any person with standing to appeal, as provided in subsection 18.5.1.050.G.1, above, may appeal a Type I decision by filing a notice of appeal and paying the appeal fee according to the procedures of this subsection.. The fee required in this section shall not apply to appeals made by neighborhood or community organizations recognized by the City and whose boundaries include the site. If an appellant prevails at the hearing or upon subsequent appeal, the fee for the initial hearing shall be refunded. b. Time for Filing. A notice of appeal shall be filed with the Staff Advisor within 12 days of the date the notice of decision is availed. c. Content of Notice ofappeal. The notice of appeal shall be accompanied by the required filing fee and shall contain. i. An identification of the decision being appealed, including the date of the decision. ii, A statement demonstrating the person filing the notice of appeal has standing to appeal. iii. A statement explaining the specific issues being raised on appeal. iv. A statement dernonstrating that the appeal issues were raised during the public comment period. d. The appeal requirements of this section must be fully met or the appeal will be considered by the City as a jurisdictional defect and will not be heard or considered. 3. Scope of Appeal. Appeal hearings on Type I decisions made by the Staff Advisor shall be de novo hearings before the PIanning Commission. The appeal shall not be limited to the application materials, evidence and other documentation, and specific issues raised in the review leading up to the Type I decision, but may include other relevant evidence and arguments. The Commission may allow additional evidence, testimony, or argument concerning any relevant ordinance provision. 4. Appeal Hearing Procedure. Hearings on appeals of Type I decisions follow the Type 11 public hearing procedures, pursuant to section 18.5.1.060, subsections A — E, except that the decision of the Planning Commission is the final decision of the City on an appeal of a Type I decision. A decision on an appeal is final the date the City mails the adopted and signed decision. Appeals of Commission decisions must be filed with the State Land Use Board of Appeals, pursuant to ORS 197.805 - 197.860. COMMUNITY DEVELOPMENT DEPARTMENT Tel: 541488-5305 51 Winbum Way Fax: 541-552-2050 Ashland, Oregon 97520 TTY: 800-735-2800 `. www.ashland.or.us ASHLAND PLANNING DEPARTMENT FINDINGS & ORDERS PLANNING ACTION: PA -T1-2022-00200 SUBJECT PROPERTY: 485 Beach St. APPLICANT/OWNER: Sylvia Marie McCracken DESCRIPTION: A request for a Conditional Use Permit to authorize the operation of a one -unit Traveler's Accommodation in the existing home on the property. The owner's accommodation will be located in a guest room attached to the residence. The application includes a complete set of findings explaining how each of the Special Use standards are met. The property has two parking spaces on-site is requesting one on -street parking credit to satisfy the third required space. COMPREHENSIVE PLAN DESIGNATION: Multi -Family Residential; ZONING: R-2; MAP: 39 1E 09 DD; TAX LOT 4: 3800 SUBMITTAL DATE: November 7, 2022 DEEMED COMPLETE DATE: November 13, 2022 STAFF APPROVAL DATE: November 30, 2022 DEADLINE TO APPEAL (4:30 p.m.): December 13, 2022 FINAL DECISION DATE: December 14, 2022 APPROVAL EXPIRATION DATE: June 14, 2024 DECISION Subject Property The subject property is located on the west side of Beach Street, between Henry St, and Ashland St. It is zoned multi -family residential (R-2), and is bordered to the north, east, and south by other R-2 zoned properties. Single family residential (R-1-7.5) zones are located to the west. The subject property was originally created as the northernmost half of lot 14 of the H.B. Carter Addition to the City of Ashland as recorded in 1899. The parcel is 0.23 acres, with frontage along Beach St to the east. At the rear of the property, to the west, is an alleyway that provides access to a garage structure. The property is developed with a single-family home built in 1924, which is approximately 3,036 sf in size. The applicant is applying for a CUP to authorize a single -unit Traveler's Accommodation in the residence at 485 Beach St. The owner's accommodation will be located in a guest room that is attached to the residence. No changes to the site are proposed and thus, the bulk of Site Design Review standards do not apply here. Conditional Use Permit & Special Use Standards The application is required to meet the special use standards for a Travelers' Accommodation in AMC 18.2.3.220 and the approval criteria for a Conditional Use Permit in AMC 18.5.4.050. A Travelers' Accommodation is an allowed use in the R-2 zone if it meets the Special Use Standards. Those standards include: PA -TI -2022-00200 485 Beach St./jt Page I • That the property is located within 200 feet of a boulevard, avenue or neighborhood collector. The property fronts Beach St, satisfying this requirement. • The property on which the Travelers' Accommodation is sited must be the primary residence of the business owner. The application has indicated that this will be the case and that the applicant will reside in the owner's accommodation on-site at the time of operation. • The primary residence must be at least 20 years old. As indicated by tax assessor information, the residence was built in 1924. • The allowed number of units is determined by dividing the total square footage of the lot by 1,800 square -feet (e.g., 1015011800=5.6). This property would allow a total of 5.6 units. The applicant has proposed only a single unit as a Travelers' Accommodation in addition to the owner's accommodation. • Each unit must have 400 square -feet of gross interior floor space. The residence to be used for the traveler's accommodations is over 400 sf. The applicant's proposal to operate a single guest -unit Travelers' Accommodations requires a total of three parking spaces: one for each guest -unlit and two for the property owner. The application materials include a site plan indicating two parking spaces with adequate turn around space. The applicant is requesting one on -street parking credit. There are sufficient on -sheet parking spaces at the subject property due to the location of the proposed accommodation which is outside of the central downtown area. The applicant is required to provide two bicycle parking spaces. Those spaces have not been identified and will need to be prior to the issuance of business license. A condition of approval to that affect has been included. The targeted use of an equivalent property in the R-2 zone would be equal to 3.1 dwelling units (0.23 ac x 1.3.5 du/ac). The proposed use will not generate more traffic than three full-time residences, and hotel/motel use is shown to have a lower trip generation than single family homes. The Traveler's Accommodation will not affect the development of adjacent properties. The application complies with all of the applicable provisions of the R-2 zoning district, the Special Use Standards AMC 18.2.3.220 and the Conditional Use Permit approval criteria AMC 18.5.4.050. The property is currently served by adequate City facilities for water, sewer, storm drainage and electricity. Based upon information included with the application and in the record, staff concludes that the proposal will not have a greater adverse material impact on the impact area in terms of architectural compatibility, air quality, and generation of traffic, noise, light and glare and the development of adjacent properties than the prior use of the property, or the target use allowable within the zone. The applicant has submitted a burden of proof document showing that they meet the criteria for a Conditional Use Permit, and the proposed use is in conformance with the zoning district requirements as well as the special use standards. The approval criteria for a Travelers' Accommodation are detailed in AMC 18.2.3.220 as follows: Where travelers' accommodations and accessory travelers' accommodations are allowed, they require a Conditional Permit under chapter 18.5.4, are subject to Site Design Review under chapter 18.5.2, and shall meet the following requirements. Because the property is fully developed and there are no site changes proposed or required we do not address the Site Design Review critieria. PA -T1-2022-00200 485 Beach St./jt Page 2 A. Travelers' Accommodations and Accessory Travelers' Accommodations. Travelers' accommodations and accessory travelers' accommodations shall meet all of the following requirements. 1. An accommodation must meet all applicable building, fire, and related safety codes at all times and must be inspected by the Fire Department before occupancy following approval of a Conditional Use Permit and periodically thereafter pursuant to AMC 35.28. 2. The business -owner of a travelers' accommodation or the property owner of an accessory travelers' accommodation must maintain a City business license and pay all transient occupancy tax in accordance with AMC 4.24 and AMC 6.04 as required. 1 Advertising for an accommodation must include the City planning action number assigned to the land use approval. 4. Offering the availability of residential property for use as an accommodation without a valid Conditional Use Permit approval, current business license and transient occupancy tax registration is prohibited and shall be subject to enforcement procedures. B. Travelers' Accommodations, In addition to the standards described above in section 18.23.220.A, travelers' accommodations shall meet all of the following requirements. 1. The property is located within 200 feet of a boulevard, avenue, or neighborhood collector as identified on the Street Dedication Map in the Comprehensive Plan. Distances to the property from a boulevard, avenue, or neighborhood collector shall be measured via a public street or public alley to a lot line. 2. During operation of a travelers' accommodation, the property on which the travelers' accommodation is sited must be the primary residence of the business -owner. "Business -owner" shall be defined as a person or persons who own the property and accommodation outright; or who have entered into a lease agreement with the property owner(s) allowing for the operation of the accommodation. Such lease agreement must specifically state that the property owner is not involved in the day-to-day operation or financial management of the accommodation and that the business -owner has actual ownership of the business and is wholly responsible for all operations associated with the accommodation, and has actual ownership of the business. 3. The primary residence on the site must be at least 20 years old. The primary residence may be altered and adapted for travelers' accommodation use, including expansion of floor area. Additional structures may be allowed to accommodate additional units, but must be in conformance with all setback and lot coverage standards of the underlying zone. 4. The number of travelers' accommodation units allowed shall be determined by the following criteria. The total number of units, including the business -owners unit, shall be determined by dividing the total square footage of the lot by 1,800 square feet. Contiguous lots under the same ownership may be combined to increase lot area and the number of units, but not in excess of the maximum established by this ordinance. The maximum number of accommodation units shall not exceed nine per approved traveler's accommodation with primary lot frontage on boulevard streets. For travelers' accommodation without primary lot frontage on a designated boulevard, but within 200 feet of a boulevard, avenue, or neighborhood collector street, the maximum number of units shall be seven, Street designations shall be as determined by the Street Dedication Map in the Comprehensive Plan. Distances to the property from a boulevard, avenue, or neighborhood collector shall PA -TI -2022-00200 485 Beach St./jt Page 3 be measured via a public street or public alley to a lot line. b. Excluding the business -owner's unit and the area of the structure it will occupy, there must be at least 400 square feet of gross interior floor space remaining per unit. 5. Each accommodation must have one off-street parking space and the business -owner's unit must have two parking spaces. All parking spaces shall be in conformance with chapter 18.4.3. 6. Only one ground or wall sign, constructed of a non -plastic material, non -interior illuminated, and a maximum of six square feet total surface area is allowed. Any exterior illumination of signage shall be installed such that it does not directly illuminate any residential structures adjacent or nearby the travelers' accommodation in accordance with subsection 18.4.4.050.C.1. 7. An annual inspection by the Jackson County Health Department shall be conducted as required by the laws of Jackson County or the State of Oregon. 8. Transfer of business -ownership of a travelers' accommodation shall be subject to all requirements of this section and conform with the criteria of this section. Any further modifications beyond the existing approval shall be in conformance with all requirements of this section. A Conditional Use Permit shall be granted if the approval authority finds that the application meets all of the following criteria, or can be made to conform through the imposition of conditions as provided in AMC 18.5.4.050. 1. That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and in conformance with relevant Comprehensive plan policies that are not implemented by any City, State, or Federal law or program. 2. That adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the development, and adequate transportation can and will be provided to the subject property. 3. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use of the zone, pursuant with subsection 18.5.4.050.A.5, below. When evaluating the effect of the proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone. a. Similarity in scale, bulk, and coverage. b. Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transit use are considered beneficial regardless of capacity of facilities. c. Architectural compatibility with the impact area. d. Air quality, including the generation of dust, odors, or other environmental pollutants. e. Generation of noise, light, and glare. f. The development of adjacent properties as envisioned in the Comprehensive Plan. g. Other factors found to be relevant by the approval authority for review of the proposed use. 4. A conditional use permit shall not allow a use that is prohibited or one that is not permitted pursuant to this ordinance. 5. For the purposes of reviewing conditional use permit applications for conformity with the approval criteria of this subsection, the target uses of each zone are as follows. c. R-2 and R-3. Residential use complying with all ordinance requirements, developed at the density permitted by chapter 18.2.5 Standards for Residential Zones. PA -T1-2022-00200 485 Beach St./jt Page 4 In staff's assessment, the application with the attached conditions complies with applicable ordinances and meets all required criteria. Planning Action #PA -T1-2022-00200 is approved with the following conditions. Further, if any one or more of the following conditions are found to be invalid for any reason whatsoever, then Plamring Action #PA -T1-2022-00200 is denied. The following are the conditions and they are attached to the approval: 1) That the Travelers' Accommodation shall meet all applicable building, fire, and related safety codes at all times, and shall be inspected by the Fire Department before commencing operations and periodically thereafter pursuant to AMC 15.28. 2) That an annual inspection by the Jackson County Health Department shall be conducted as required by the laws of Jackson County or the State of Oregon. 3) That the applicants shall obtain and maintain a city business license and register for and pay all transient occupancy tax as required in AMC 4.24 and AMC 6.04 prior to the operation of the Travelers' Accommodation. 4) That only one wall or ground sign is permitted on site in conjunction with the Traveler's Accommodation. The sign shall be constructed out of a non -plastic material, shall not be internally illuminated, and shall have a maximum sign area of six square feet and a maximum overall height of five feet. Any exterior illumination shall not direct light on to any adjacent residential uses. A sign permit demonstrating compliance with these conditions and with the regulations in the Ashland Municipal Code section 18.2.3.220.F and chapter 18.4.7 shall be obtained prior to the placement of any signage on the property. 5) That the subject property shall remain the primary residence of the applicants as business - owners, and evidence of primary residence (i.e. valid Oregon Drivers Licenses or Identification Card reflecting this address) shall be provided for the review of the Staff Advisor prior to the issuance of a business license as required in AMC section 18.2.3.220.A. 6) That any advertisement for the Travelers' Accommodation unit must include the City of Ashland Planning Action number assigned to this city land use approval. 7) That a transfer of business -ownership of the Travelers' Accommodation shall be subject to all requirements of this section and conform to the criteria of this section. If any changes under a transfer of business -ownership do not comply with the Land Use Ordinance, a new Conditional Use Permit and/or other planning actions may be required as determined by Planning Staff. 8) That prior to the issuance of the business license bike parking shall be identified to accommodate 2 bike parking spaces or sufficient indoor storage for bikes shall be provided. Brandon Goldman, 4nterim Director Department of Community Development /I A0 /ZaZZ- Date PA -T1-2022-00200 485 Beach SQjt Page 5 AFFIDAVIT OF MAILING STATE OF OREGON County of Jackson The undersigned being first duly sworn states that: 1, 1 am employed by the City of Ashland, 20 East Main Street, Ashland, Oregon 97520, in the Community Development Department. 2. On November 30, 2022, 1 caused to be mailed, by regular mail, in a sealed envelope with postage fully prepaid, a copy of the attached planning action notice to each person listed on the attached mailing list at such addresses as set forth on this list under each person's name for the Planning Action #PA -T1-2022- 00200 for 485 Beach. Ret X, Signature of Employee GAcomm-deVoanning0aaning Acdonsfts by StreetMeach SriBeach405aeach 485_PA-T1.2022-002GMUcingWODIBEach_A85_PA-T1-2022-00200_AFFIDAVIT OF MAILING.dacx 1113012022 PA -T1-2022-00200 391E09DD3800 485 BEACH ST LLC 1467 SISKIYOU BLVD 94 ASHLAND, OR 97520 PA -T1-2022-00200 391E09DD4000 ANDERSON LESLIE D TRSTE FBO 6744 HIGHWAY 66 ASHLAND, OR 97520 PA -T1-2022-00200 391E09DD90005 BOYD DAVID N BOYD PATRICK M 472 BEACH ST ASHLAND, OR 97520 PA -T1-2022-00200 391E09DD3600 CORNS STUART R 577 HENLEY WAY ' ASHLAND, OR 97520 PA -T1-2022-00200 391E09DD90000 D & A INVESTMENTS LLC 518 WASHINGTON ST 2 ASHLAND, OR 97520 Easy Peel'Address Labels Bend along fine to expose Pop-up FdgL PA -T1-2022-00200 391 E09DD5200 ' ACHEATEL PATRICIA M 1015 ASHLAND ST ASHLAND, OR 97520 PA -T1-2022-00200 391E09DD3000 BAIZE RICHARD O/CYNTHIA L 462 LIBERTY ST ASHLAND, OR 97520 PA -T1-2022-00200 391E09DD4200 BROOKS JASON R ET AL 439 BEACH ST ASHLAND, OR 97520 • to • PA -T1-2022-00200 391 E09DD4100 ALEXANDER MARCELLA C ET AL 612 NE SAN RAFAEL ST PORTLAND, OR 97212 PA -T1-2022-00200 391E09DD90001 BIRD JAMES S/BARBARA JEAN 1812 HARDMAN AVE NAPA, CA 94558 _ PA -T1-2022-00200 391 E09DD3601 CANNON EVA M TRUSTEE ET AL 503 BEACH ST ASHLAND, OR 97520 PA -T1-2022-00200 391 E09DD90008 PA -T1-2022-00200 391 E09DD90002 CRISP JOHN & GWENDOLINE INTE CUTLER GEOFFREY W/ELLEN B 458 BEACH ST 1314B CENTER DR 317 ASHLAND, OR 97520 MEDFORD, OR 97501 PA -T1-2022-00200 391 E09DD4900 DELUCA RONALD L TRUSTEE ET AL 228 MORNINGLIGHT DR ASHLAND, OR 97520 PA -T1-2022-00200 391E09DD3300 PA -T1-2022-00200 391E09DD2900 FAIN STEVEN R/LYNN E FILSON DAEMON/HEIDI 952 MARY JANE AVE 450 LIBERTY ST ASHLAND, OR 97520 ASHLAND, OR 97520 PA -T1-2022-00200 391E09DD90003 HARVEY DENNIS C/JULIA A 816 9TH AVE S KIRKLAND, WA 98033 PA -T1-2022-00200 391E09DD3400 MARCOTULLI KELLY/BRUNO 508 LIBERTY ST ASHLAND, OR 97520 PA -T1-2022-00200 391 E09DD3200 PHILLIPS MAGDA ROSE 490 LIBERTY ST ASHLAND, OR 97520 PA -T1-2022-00200 391E09DD5101 KELSO OLIVER TOBEROFF/BRIDGET 496 BEACH ST ASHLAND, OR 97520 PA -T1-2022-00200 391E09DD5201 MC NAMARA JAMES A/MARCIA S 1007 ASHLAND ST ASHLAND, OR 97520 PA -T1-2022-00200 391 E09DD5202 POLAND BRIANNE 508 BEACH ST ASHLAND, OR 97520 PA -T1-2022-00200 391 E09DD90009 EGAN ROBERT A MD 594 SUTTON PL ASHLAND, OR 97520 PA -T1-2022-00200 391 E09DD3900 FINK SANDRA A TRUSTEE ET AL 12900 FOSTER RD GRASS VALLEY, CA 95945 PA -T1-2022-00200 391 E09DD3500 MANGELSDORF REV LIVING TRUST 520 LIBERTY ST ASHLAND, OR 97520 PA -T1-2022-00200 391 E09DD5100 ORREGO GEORGE H/AVERSA-ORREGO 486 BEACH ST ASHLAND, OR 97520 PA -T1-2022-00200 391 E09DD3100 REINSTEDT BRUCE/CYNTHIA M W 480 LIBERTY ST ASHLAND, OR 97520 PA -T1-2022-00200 391E09DD3700 PA -T1-2022-00200 391E09DD90004 PA -T1-2022-00200 SUAREZ YAOSKA ROSALES THIROUX STEPHEN & ADRIAN THIR NOD 495 BEACH ST 470 BEACH ST 29 ASHLAND, OR 97520 ASHLAND, OR 97520 11.30.2022 Etiquettes d'adresse Easy Peel Allez a avery.ca/gabarits Dear.. S7 W) i PPlanning Department, 51 Winburn Way, Ashland, Oregon 97520 CITY OF ,r 541-488-5305 Fax: 541-552-2050 www.ashland,or,us TTY: 1-800-735-2900 -ASHLAND NOTICE OF APPLICATION PLANNING ACTION: PA -T1-2022-00200 SUBJECT PROPERTY: 485 Beach St. APPLICANTIOWNER: Sylvia Marie McCracken DESCRIPTION: A request for a Conditional Use Permit to authorize the operation of a one -unit Traveler's Accommodation in the existing home on the properly. The owner's accommodation will be located in a guest room attached to the residence. The application includes a complete set of findings explaining how each of the Special Use standards are met. The property has two parking spaces on-site is requesting one on -street parking credit to satisfy the third required space. COMPREHENSIVE PLAN DESIGNATION: Multi -Family Residential; ZONING: R-2; MAP: 391 E 09 DD; TAX LOT #: 3800 NOTICE OF COMPLETE APPLICATION: November 14, 2022 DEADLINE FOR SUBMISSION OF WRITTEN COMMENTS: November 28, 2022 1;870 indequak%et 0 25 50 100 150 200 Feet Subject Property 485 Reach St PATT1-2022-00200 4��.-J 24` 028 430; E 36 11 1-03j 4 6 1438 4 38 8. `' 438.1 [:;% . Ho ME IW CITY of 75 37.5 0 75 150 225 906 NoppWgls sch*m Ra only and bears mwerranlyofa:curacy. All fealu , sfmdares, facififies, easement w madway kcalions ASHLAND F08i shnWd bo lndapend®nlly field venleea for e>rishxrna and/orlaralion. 1:870 OVER GAcomm-dev\planning\Planning Actions\Ms 6y Street\D\Deach SbDeach 4MBeach_4&5_PA-T1-2022-602601Noticing\Beach_495 PA -TI -2022-60200 NOC.docx The Ashland Planning Division Staff has re ad a complete application for the propert, ted on Page 1 of this notice Because of the COVID-19 pandemic, application materials are provided online and comments will be accepted by email. Alternative arrangements for reviewing the application or submitting comments can be made by contacting (541) 488-5305 or planning agashland.or.us. A copy of the application, including all documents, evidence and applicable criteria are available online at "What's Happening in my City" at https:flgis.ashland.or.us/developmentproposalsl. Copies of application materials will be provided at reasonable cost, if requested. Under extenuating circumstances, application materials may be requested to be reviewed in-person at the Ashland Community Development & Engineering Services Building, 51 Winburn Way, via a pre -arranged appointment by calling (541) 488- 5305 or emailing planning(cDashland.or.us. Any affected property owner or resident has a right to submit written comments to planningnashland..or:us or to the City of Ashland Planning Division, 51 Winburn Way, Ashland, Oregon 97520 prior to 4:30 p.m, on the deadline date shown on Page 1. Ashland Planning Division Staff determine if a Land Use application is complete within 30 days of submittal. Upon determination of completeness, a notice is sent to surrounding properties within 200 feet of the property submitting application which allows for a 14 day comment period, After the comment period and not more than 45 days from the application being deemed complete, the Planning Division Staff shall make a final decision on the application. A notice of decision is mailed to the same properties within 5 days of decision. An appeal to the Planning Commission of the Planning Division Staff's decision must be made in writing to the Ashland Planning Division within 12 days from the date of the mailing of final decision. (AMC 18.5.1.050.G) The ordinance criteria applicable to this application are attached to this notice. Oregon law states that failure to raise an objection concerning this application, by fetter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludes your right of appeal to the Land Use Board of Appeals (LUBA) on that issue, Failure to specify which ordinance criterion the objection is based on also precludes your right of appeal to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with sufficient specificity to allow this Department to respond to the issue precludes an action for damages in circuit court. If you have questions or comments concerning this request, please feel free to contact Johanna Tuthill at 541-552-2045 or Johanna.tuthill ..ashland.or.us. CONDITIONAL USE PERMITS See hft s:/Iashiand.munici al.codes/LandUse/18.5.4.05© A Conditional Use Permit shall be granted if the approval authority finds that the application meets all of the following criteria, or can be made to conform through the imposition of conditions. 1. That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located, and in conformance with relevant Comprehensive plan policies that are not implemented by any City, State, or Federal law or program. 2. That adequate capacity of City facilities for water, sewer, electricity, urban storm drainage, paved access to and throughout the development, and adequate transportation can and will be provided to the subject property. 3. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the development of the subject lot with the target use of the zone, pursuant with subsection 18.5.4.050.A.5, below. When evaluating the effect of the proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone. a. Similarity in scale, bulk, and coverage. b. Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transit use are considered beneficial regardless of capacity of facilities. c. Architectural compatibility with the impact area. d. Air quality, including the generation of dust, odors, or other environmental pollutants. e. Generation of noise, light, and glare. f. The development of adjacent properties as envisioned in the Comprehensive Plan. g. Other factors found to be relevant by the approval authority for review of the proposed use. 4. A conditional use permit shall not allow a use that is prohibited or one that is not permitted pursuant to this ordinance. 5. For the purposes of reviewing conditional use permit applications for conformity with the approval criteria of this subsection, the target uses of each zone are as follows. UjAcomm-devlplsnning\Planning Actions}PAS by Street\B\Beach StTH ach 485\13eacb 485_PA-'1'1-2022-002D01Noticing\Beach_485_ PA-TZ-2022-06200._NOC.docx a, WR and RR. Residential use iplying with all ordinance requirements, devel 'at the density permitted by chapter 18,2.5 Standards for Residential Zones. L R-1. Residential use complying with all ordinance requirements, developed at the density permitted by chapter 18.2.5 Standards for Residential Zones. C. R-2 and R-3. Residential use complying with all ordinance requirements, developed at the density permitted by chapter 18.2.5 Standards for Residential Zones. d. C-1. The general retail commercial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 0.35 floor to area ratio, complying with all ordinance requirements; and within the Detailed Site Review overlay, at an intensity of 0.50 floor to area ratio, complying with all ordinance requirements. e. C-1-1). The general retail commercial uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 1.00 gross floor to area ratio, complying with all ordinance requirements. f. E•1. The general office uses listed in chapter 18.2.2 Base Zones and Allowed Uses, developed at an intensity of 0.35 floor to area ratio, complying with all ordinance requirements; and within the Detailed Site Review overlay, at an intensity of 0,50 floor to area ratio, complying with all ordinance requirements. g. M-1, The general light industrial uses listed in chapter 18.2,2 Base Zones and Allowed Uses, complying with all ordinance requirements. h. CM -C1. The general light industrial uses listed in chapter 18.3.2 Croman Mill District, developed at an intensity of 0.50 gross floor to area ratio, complying with all ordinance requirements. i. CM -OE and CM -MU. The general office uses listed in chapter 18.3.2 Croman Mill District, developed at an intensity of 0,60 gross floor to area, complying with all ordinance requirements. k. GM -NC. The retail commercial uses listed in chapter 18.3.2 Croman Mill District, developed at an intensity of 0.60 gross floor to area ratio, complying with all ordinance requirements. I. HC, NM, and SOU. The permitted uses listed in chapters 18.3.3 Health Care Services, 18.3.5 North Mountain Neighborhood, and 18.3.6 Southern Oregon University District, respectively, complying with all ordinance requirements. TRAVELERS' ACCOMMODATIONS 18.2.3.220 Where travelers' accommodations and accessory travelers' accommodations are allowed, they require a Conditional Permit under chapter 18.5.4, are subject to Site Design Review under chapter 18.5,2, and shall meet the following requirements, See definitions of travelers' accommodation and accessory travelers' accommodation in part 18-6. A. Travelers' Accommodations and Accessory Travelers' Accommodations. Travelers' accommodations and accessory travelers' accommodations shall meet all of the following requirements. 1, An accommodation must meet all applicable building, fire, and related safety codes at all times and must be inspected by the Fire Department before occupancy following approval of a Conditional Use Permit and periodically thereafter pursuant to AMC 15.28. 2. The business -owner of a travelers' accommodation or the property owner of an accessory travelers' accommodation must maintain a City business license and pay all transient occupancy tax in accordance with AMC 4.24 and AMC 6.04 as required. 3. Advertising for an accommodation must include the City planning action number assigned to the land use approval. 4. Offering the availability of residential property for use as an accommodation without a valid Conditional Use Permit approval, current business license and transient occupancy tax registration is prohibited and shall be subject to enforcement procedures. B. Travelers' Accommodations. In addition to the standards described above in section 18.23.220,A, travelers' accommodations shall meet all of the following requirements. 1. The property is located within 200 feet of a boulevard, avenue, or neighborhood collector as identified on the Street Dedication Map in the Comprehensive Plan. Distances to the property from a boulevard, avenue, or neighborhood collector shall be measured via a public street or public alley to a lot line. 2. During operation of a travelers' accommodation, the property on which the travelers' accommodation is sited must be the primary residence of the business -owner, "Business -owner" shall be defined as a person or persons who own the property and accommodation outright; or who have entered into a lease agreement with the property owner(s) allowing for the operation of the accommodation. Such lease agreement must specifically state that the property owner is not involved in the day-to-day operation or financial management of the accommodation and that the business -owner has actual ownership of the business and is wholly responsible for all operations associated with the accommodation, and has actual ownership of the business. 3. The primary residence on the site must be at least 20 years old. The primary residence may be altered and adapted for travelers' accommodation use, including expansion of floor area, Additional structures may be allowed to accommodate additional units, but must be in conformance with all setback and lot coverage standards of the underlying zone. 4. The number of travelers' accommodation units allowed shall be determined by the following criteria. a. The total number of units, including the business -owner's unit, shall be determined by dividing the total square footage of the lot by 1,800 square feet. Contiguous lots under the same ownership may be combined to increase lot area and the number of units, but not in excess of the GAcomm-devlp1anningT1anning AciionsTAs by Strwe B\Beach StlBeach 48RBeach485_PA-TI-2022-002005No1icingMeach 485_PA-T'I-2022-00200_N0C.doc maximum established by this ordina, the maximum number of accommodation units sl 3t exceed nine per approved traveler's accommodation with primary lot frontage on boulevard streets. For travelers' accommodatioi i without primary lot frontage on a designated boulevard, but within 200 feet of a boulevard, avenue, or neighborhood collector street, the maximum number of units shall be seven. Street designations shall be as determined by the Street Dedication Map in the Comprehensive Plan. Distances to the property from a boulevard, avenue, or neighborhood collector shall be measured via a public street or public alley to a lot line. h. Excluding the business -owner's unit and the area of the structure it will occupy, there must be at least 400 square feet of gross interior floor space remaining per unit. 5. Each accommodation must have one off-street parking space and the business -owner's unit must have two parking spaces. All parking spaces shall be in conformance with chapter 18.4.3. 6. Only one ground or wall sign, constructed of a non -plastic material, non -interior illuminated, and a maximum of six square feet total surface area is allowed. Any exterior illumination of signage shall be installed such that it does not directly illuminate any residential structures adjacent or nearby the travelers' accommodation in accordance with subsection 18.4.4.050,0,1, 7. An annual inspection by the Jackson County Health Department shall be conducted as required by the laws of Jackson County or the State of Oregon. 8. Transfer of business -ownership of a travelers' accommodation shall be subject to all requirements of this section and conform with the criteria of this section. Any further modifications beyond the existing approval shall be in conformance with all requirements of this section. C. Accessory Travelers' Accommodations. In addition to the standards in section 18.2.3.220,A, accessory travelers' accommodations shall meet all of the following requirements. 1. The operator of the accessory travelers' accommodation must be the property owner and the property must be the operator's primary residence. The operator must be present during operation of the accessory travelers' accommodation. 2. The property is limited to having one accessory travelers' accommodation unit, covered under a single reservation and consisting of two or fewer bedrooms. Meals are not provided and kitchen cooking facilities are not permitted with an accessory travelers' accommodation, with the exception of kitchen cooking facilities for the primary residence. 3. The total number of guests occupying an accessory travelers' accommodation must not exceed two people per bedroom. 4. The property must have two off-street parking spaces. The total number of guest vehicles associated with the accessory travelers' accommodation must not exceed one, 5, Signs are not permitted in conjunction with the operation of an accessory travelers' accommodation. G:Icomni-devSplanninglPlanningActionsTAsbyStreeAMBeachSN3each 4855Beach_485_PA-T1-2022-W20fl1No€icingWeach 485_PATI-2022-00200 NOC.dacx AFFIDAVIT OF MAILING STATE OF OREGON County of Jackson The undersigned being first duly sworn states that: 1. 1 am employed by the City of Ashland, 20 East Main Street, Ashland, Oregon 97520, in the Community Development Department. 2, On November 14, 2022 1 caused to be mailed, by regular mail, in a sealed envelope with postage fully prepaid, a copy of the attached planning action notice to each person listed on the attached mailing list at such addresses as set forth on this list under each person's name for Planning Action #PA -T1-2022- 00200, 485 Beach Street. �ichaeCSuffiyan Signature of Employee GAmmm-devlplanningManning AcdonsWs by Street161Beach SttBeach_48519each 485_PA-T1-2022-0020ONotic€ngTeach_485_PA-T1-2022-00200_NOC}1fiidavit of Maiiing.docx 11114!2622 PA -T1-2022-00200 391E09DD3800 PA -T1-2022-00200 391E09DD5200 PA -T1-2022-00200 391E09DD4100 485 BEACH ST LLC ACHEATEL PATRICIA M ALEXANDER MARCELLA C ET AL 1467 SISKIYOU BLVD 94 1015 ASHLAND ST 612 NE SAN RAFAEL ST ASHLAND, OR 97520 ASHLAND, OR 97520 PORTLAND, OR 97212 PA -T1-2022-00200 391 E09DD4000 ANDERSON LESLIE D TRSTE FBO 6744 HIGHWAY 66 ASHLAND, OR 97520 PA -T1-2022-00200 391 E09DD90005 BOYD DAVID N BOYD PATRICK M 472 BEACH ST ASHLAND, OR 97520 PA -T1-2022-00200 391E09DD3600 CORNS STUART R 577 HENLEY WAY ASHLAND, OR 97520 PA -T1-2022-00200 391E09DD90000 D & A INVESTMENTS LLC 518 WASHINGTON ST 2 ASHLAND, OR 97520 PA -T1-2022-00200 391 E09DD3300 FAIN STEVEN RILYNN E 952 MARY JANE AVE ASHLAND, OR 97520 PA -T1-2022-00200 391 E09DD90003 HARVEY DENNIS CIJULIA A 816 9TH AVE S KIRKLAND, WA 98033 PA -T1-2022-00200 391E09DD3400 MARCOTULLI KELLYIBRUNO 508 LIBERTY ST ASHLAND, OR 97520 PA -T1-2022-00200 391 E09DD3200 PHILLIPS MAGDA ROSE 490 LIBERTY ST ASHLAND, OR 97520 PA -T1-2022-00200 391E09DD3000 BAIZE RICHARD 0/CYNTHIA L 462 LIBERTY ST ASHLAND, OR 97520 PA -T1-2022-00200 391 E09DD4200 BROOKS JASON R ET AL 439 BEACH ST ASHLAND, OR 97520 PA -T1-2022-00200 391E09DD90008 CRISP JOHN & GWENDOLINE INTE 458 BEACH ST ASHLAND, OR 97520 PA -T1-2022-00200 391 E09D04900 DELUCA RONALD L TRUSTEE ET AL 228 MORNINGLIGHT DR ASHLAND, OR 97520 PA -T1-2022-00200 391 E09DD2900 FILSON DAEMON/HEIDI 450 LIBERTY ST ASHLAND, OR 97520 PA -T1-2022-00200 391 E09DD5101 KELSO OLIVER TOBEROFFIBRIDGET 496 BEACH ST ASHLAND, OR 97520 PA -T1-2022-00200 391E09DD5201 MC NAMARA JAMES AIMARCIA S 1007 ASHLAND ST ASHLAND, OR 97520 PA -T1-2022-00200 391 E09DD5202 POLAND BRIANNE 508 BEACH ST ASHLAND, OR 97520 PA -T1-2022-00200 391 E09DD90001 BIRD JAMES S/BARBARA JEAN 1812 HARDMAN AVE NAPA, CA 94558 PA -T1-2022-00200 391 E09DD3601 CANNON EVA M TRUSTEE ET AL 503 BEACH ST ASHLAND, OR 97520 PA -T1-2022-00200 391E09DD90002 CUTLER GEOFFREY MELLEN B 1314B CENTER DR 317 MEDFORD, OR 97501 PA -T1-2022-00200 391 E09DD90009 EGAN ROBERT A MD 594 SUTTON PL ASHLAND, OR 97520 PA -T1-2022-00200 391 E09DD3900 FINK SANDRA A TRUSTEE ET AL 12900 FOSTER RD GRASS VALLEY, CA 95945 PA -T1-2022-00200 391 E09DD3500 MANGELSDORF REV LIVING TRUST 520 LIBERTY ST ASHLAND, OR 97520 PA -T1-2022-00200 391 E09DD5100 ORREGO GEORGE H/AVERSA-ORREGO 486 BEACH ST ASHLAND, OR 97520 PA -T1-2022-00200 391 E09DD3100 REINSTEDT BRUCE/CYNTHIA M W 480 LIBERTY ST ASHLAND, OR 97520 PA -T1-2022-00200 391E09DD3700 PA -T1-2022-00200 391E090090004 485 Beach St NOC SUAREZ YAOSKA ROSALES THIROUX STEPHEN & ADRIAN THIR 11/14/22 495 BEACH ST 470 BEACH ST 29 ASHLAND, OR 97520 ASHLAND, OR 97520 . ..... :� x;g. . <\C° am« «. : �� Planning Division rn T Y OF51 WinbuWay, Ashland OR 97520 ASHLAND 541-488-5305 Fax 541-488-6006 ZONING PERMIT APPLICATION FILE # PA -T1-2022-00200 DESCRIPTION OF PROJECT DESCRIPTION OF PROPERTY Pursuing LEED@ Certification? ❑ YES ❑ NO Street Address 485 Beach St. Ashland, OR, 97520 Assessor's Map -No. 39 1E 09DD Zoning R-2 APPLICANT Name Sylvia Marie McCracken Address PROPERTY OWNER Name Address 485 Beach St. 485 Beach St. LLC 1467 Siskiyou Blvd 94 Tax Lot(s) Comp Plan Designation 3800 Phone 5416259551 E -Mail sylviemc@gmail.com City Ashland Zip 97520 Phone 5416259551 E -Mail sylviemc@gmall.com SURVEYOR, ENGINEER, ARCHITECT, LANDSCAPE ARCHITECT, OTHER Title Name Phone Address Address City Ashland Zip 97520 E -Mail City Zip City Zip 1 hereby certify that the statements and information contained in this application, including the enclosed drawings and the required findings of fact are in all respects, true and correct. l understand that all property pins must be shown on the drawings and visible upon the site inspection. In the event the pins are not shown or their location found to be incorrect, the owner assumes full responsibility. l further understand that if this request is subsequently contested, the burden will be on me to establish: f) that i produced sufficient factual evidence at the hearing to support this request; 2) that the findings of fact furnished justifies the granting of the request; 3) that the findings of fact furnished by me are adequate; and further 4) that all structures or improvements are properly located on the ground. Failure in this regard will result most likely in not only the request being set aside, but also possibly in my structures being built in reliance thereon being required to be oved a y expense. if l have any doubts, t am advised to seek competent professional advice and assistance. 1117122 App Icant's Signature Date As owner of the property involved in this request, f have read and understood the complete application and its consequences to me as a property owner. Property Owner's Signature (required) Date JU he comPleled by City StaflJ Date Received 11.8.2022 Zoning Permit Type Type 1 Filing Fee $ 1120.25 OVER N Ci: comm-dev�planning\Fom & liaudouts\Zoning Permit Applicatioo.doc .RTICLES OF ORGANIZATION E -FILED Corporation Division Jun 27, 2022 `S. www.lin,� iq noregan.corr� OREGON SECRETARY OF STATE ..................................... REGISTRY NUMBER 198568397 TYPE DOMESTIC LIMITED LIABILITY COMPANY 1. ENTITY NAME 485 BEACH ST LLC 2. MAILING ADDRESS 1467 SISKIYOU BLVD 94 ASHLAND OR 97520 USA 3. PRINCIPAL PLACE OF BUSINESS 650 OAK ST ASHLAND OR 97520 USA 4. NAME & ADDRESS OF REGISTERED AGENT SYLVIA MARIE MCCRACKEN 650 OAK ST ASHLAND OR 97520 USA 5. ORGANIZERS SYLVIA MARIE MCCRACKEN 650 OAK ST ASHLAND OR 97520 USA 6. INDIVIDUALS WITH DIREGT KNOWLEDGE SYLVIA MARIE MCCRACKEN 650 OAK ST ASHLAND OR 97520 USA 7. INITIAL MEMBERS/MANAGERS MEMBER SYLVIA MARIE MCCRACKEN 650 OAK ST ASHLAND OR 97520 USA Page 1 'e. Corporation Division www. filinginoregon.com 8. DURATION PERPETUAL 9. MANAGEMENT OREGON SECRETARY OF STATE This Limited Liability Company will be member -managed by one or more members I declare, under penalty of perjury, that this document does not fraudulently conceal, fraudulently obscure, fraudulently alter or otherwise misrepresent the identity of the person or any officers, managers, members or agents of the limited liability company on behalf of which the person signs. This filing has been examined by me and is, to the best of my knowledge and belief, true, correct, and complete. Making false statements in this document is against the law and may be penalized by fines, imprisonment, or both. By typing my name in the electronic signature field, I am agreeing to conduct business electronically with the State of Oregon. I understand that transactions and/or signatures in records may not be denied legal effect solely because they are conducted, executed, or prepared in electronic form and that if a law requires a record or signature to be in writing, an electronic record or signature satisfies that requirement. ELECTRONIC SIGNATURE NAME TITLE DATE SYLVIA MARIE MCCRACKEN PRESIDENT 06-25-2022 Page 2 Application for a Conditional Use Permit for a Traveler's Applicant/Owner: Sylvia Marie McCracken, Project: Traveler's Accommodation at 485 Beach St Assessor's Map #. 391E 09DD Tax Lot: 3800 Zoning: R-2 Explanations for this application meeting approval criteria for Conditional Use Permit are outlined below: 1. The site for this proposed traveler's accommodation has been fully developed in conformance with the standards of the R-2 zoning of this Ashland district. 2, The property is owned by 485 Beach St LLC which is simply a single member LLC and is the primary residence for me and my children. (See documentation on the LLC attached). 3. The property is over 20 years old. 4. The traveler's accommodations available will be the main part of the house (over 400 sq feet) while my children are at their dad's house. I will be on site in the detached guest room that is adjacent to the main house which will give guests privacy but allow oversight. This is my primary residence and as such will not be operating as a traveler's accommodation full time. S. There are already adequate and approved City facilities, There will be no increase in any facilities or development. 6. The factors of livability as a result of this change to short-term accommodation are as follows: a. There will be no new development for this change in use, b. The existing house changing to a Traveler's Accommodation (TA) will have no adverse effect on the generation of traffic, We anticipate due to the configuration of the house that the guests will be a family coming to visit Ashland for the Shakespeare festival during the summer with only one car. In fact, the impact will be less than the target use for this property which is 3 separate residences with full time residents in each. c. The house is architecturally compatible with the surrounding neighborhood. We do not wish to have a sign as this will be an occasional rental as opposed to a business. d. Nothing in the conversion of this project from an ARU to a TA will affect air quality, noise, light or glare of the surrounding area. e. There is no development of any adjacent properties or other factors related to this project. 7. A Conditional Use Permit allows for the use of this property with a TA under the R-2 zoning ordinance for this site. 8. In regards to parking for this ARU change in use, I am requesting one on -street credit. There is ample street parking consistently available on Beach St. As a single woman I have only one car and anticipate the guests only having one car as well as the house is ideal for a family visiting, There are two designated off-street parking spaces for this property, with alleyway access to the rear of the property, where travelers or anyvisitors would enter the fenced yard. 9. In regards to fire safety we have a carbon monoxide detector within 5 feet of each bedroom, a smoke detector in each room as well as one in the hallway on each level. Each sleeping room has an available emergency escape through a window. We have a fire extinguisher on each level and plan to service them annually. AIIev Y& Gh V ree 'FtbA duet Created i Tiny Scanner t k0then O Fri 4-0.�. C/o tt dcr 7 �r tact. t 'FtbA duet Created i Tiny Scanner 5+dI m Tq &,or �; ref6tt rail JoAtbb.*. C1 TY O F Planning Division ,ASHLAND 51 Winburn Way, Ashland, OR PRE-APPLICATION CONFERENCE APPLICATION 97520 DESCRIPTION OF PROJECT Project Description APPLICANT Name Sylvia Marie McCracken Phone 541-625-9551 E-Mail sylviemc@gmail.com Address 485 Beach St LLC City Ashland Zip 97520 PROPERTY OWNER Name same as above Day Time Phone Address City Zip DESCRIPTION OF PROPERTY Street Address 485 Beach St Ashland, OR 97520 Assessor's Map No. 391E 09DD Tax Lot(s) 3800 SUBMITTAL REQUIREMENTS To request a pre-application conference, submit this form with two sets of scalable plans, one large format 24"x36" and one no larger than 11"x17`. Include the following information plus your submittal fee of $142.25 (check, Visa, MasterCard or cash accepted): 1. Completed Application. 2. Narrative — Provide a written description of proposal and request. (If in Historic District, provide pictures of existing structures, elevations of proposed structures and details of planned exterior design features and materials) 3. Site Plan — The site plan should contain all applicable elements in the Site Plan Checklist (see reverse) plus any other information pertinent to this proposal. The site plan will be checked to insure all applicable information is included at the time the pre-application date is set. 4. Additional information - Provide in the narrative or with the site plan: 1) Number of acres in development 2) Total gross square footage of all structures 3) Number of stories on each structure 4) Indicate number of and square footage of: a) Dwelling Units (include the units by the number of bedrooms in each unit — e.g, 10 1-bedroom, 25 2-bedroom, etc) b) Office Spaces c) Retail Units d) Other Spaces 5) Percentage of lot coverage by: a) Structures e) Landscaping b) Streets & Roads f) Number of parking spaces c) Parking Areas/Driveways g) Total square footage of landscaped areas. d) Recreation Areas h) Other pertinent information of the proposed development 5. LEED® Certification -- Indicate whether project will be pursuing LEED® certification. 6. Submittal Fee Pg.3 of 6 G�comm-da'Aplannlagforms 8 HandouEs m-Applica8on Infonnaaon Sheat Submittal Requlrements_FY2017-18 PRE -APPLICATION SITE PLAN CHECKLIST PRE -APPLICATION BUILDING INFORMATION Please attempt to indicate the following (Note: if information is not known please leave blank) 1, YES NO NIA 1. Project Name b) Business = Less than 50 occupants (e.g., Professional Service Office, Barber and Beauty 2. Owner Name etc. c) Educational (e.g., Schools K -12th Grade, Religious Educational Rooms and Auditoriums, Day 3. Site Address and Ma & Taxlot Number d) Factory (e.g., F- Occupancy's include, among others, the use of a building or structure or 4. Vicinity Map - with street names and locations of all existing and proposed streets within or on the boundary of the proposed development repair or processing operations that are not classified as Group H -Hazardous or Group S -Storage Occupancy's) 5. Scale & North Arrow 6. Lot Layout with ap roximate dimensions for all lot lines 7. Zoning Designations in proposed development and surrounding properties 8. Location & Use of all proposed and existing building, fences and structures 9. Indicate which buildings are to remain and which are to be removed 10. Location of all landscaped areas. Indicate existing trees, size, species, and approximate drip line outer branch location), Identq trees to be removed. 11. Location and size of all public utilities in and adjacent to the proposed development including water line and meter size, sewer lines, storm drain lines, nearest fire hydrant. 12. Locations of drainage ways or public utility easements in and adjacent to proposed development, 13. Location, size and use of all contemplated and existing public areas 14. App roximate topography (sloe of the site 15. Location of all parking areas and individual and handicap parking spaces, ingress and egress on the site and on-site circulation 16. Use designation forthe areas not covered by buildings (e.g. loading, storage, vacant, open space, etc, 17. Elevations of the building(s) 18. Construction materials — wood frame, masonry, etc. (if project is in a Historic District provide pictures of existing structures and indicate proposed exterior materials for siding, windows, trim and roofing) PRE -APPLICATION BUILDING INFORMATION Please attempt to indicate the following (Note: if information is not known please leave blank) 1, Current Building Occupancy Type select one); a) Assembly = More than 50 occupants (e.g., Theaters, Restaurants, Nightclubs, Taverns and Bars, Community Halls, Art Galleries, Places of Worship, Arenas, Bleacher's, etc. b) Business = Less than 50 occupants (e.g., Professional Service Office, Barber and Beauty Salons, Training and Skill Development not within a school or academic program, Bank, Print Shop, etc. c) Educational (e.g., Schools K -12th Grade, Religious Educational Rooms and Auditoriums, Day Care Facilities d) Factory (e.g., F- Occupancy's include, among others, the use of a building or structure or portion thereof, for assembling, disassembling, fabricating, finishing, manufacturing, packaging, repair or processing operations that are not classified as Group H -Hazardous or Group S -Storage Occupancy's) PgA of 6 GAcumm-deY1p1ann]nq%Forms & HendouWPre-App&eation Information Sheet Submittal Requirements_FY2017-18 Pg.5 of B GhaommttevalanningWonns & HendauWPre-Application Inlormation Sheet Submittal Requirements FY2017-18 e) High Hazard (e.g., H -Occupancy's includes, among others, the use of a structure, or a portion thereof, that involves the manufacturing, processing, generation or storage of materials that constitute a physical or health hazard in quantities allowed in control areas complying with section 414 of the Oregon Structural Specialty Code. f) Institutional (e.g., I -Occupancy's includes, among others, the use of a building or structure or a portion thereof for more than 16 persons, excluding staff, who reside on a 24 hr. basis in a supervised environment and receive custodial care. Detoxification Facilities, Hospitals, Medical Care, Nursing Homes, Congregate Living Facilities, Social Rehabilitation Facilities, Assisted Living Facilities, Alcohol and Drug Centers, Correction Centers, Jails, Reformatories, Adult and Child Day Care Facilities) g) Mercantile (e.g., Department Stores, Drug Stores, Markets, Motor Fuel -Dispensing Facilities, Retail or Wholesale Stores, Sales Rooms. h) Residential (e.g., Single Family Residence, Hotels, Motels, Apartment Houses, Vacation Time Shares, Congregate Living Facilities (more than 16 occupants), Assisted Living Facilities (with or without a Memory Care Endorsement), Residential Treatment Facilities etc, 2. Is a Change of Occupancy being requested? If yes, please indicate the proposed Occupancy Type: (Sample Occupancy Types given above a Assembly e High Hazard b Business Institutional c Educational Mercantile d Factoa___ Residential 3. If Residential please indicate which type select one): a) R-1 Occupancy (e.g., Hotels (transient), Motels (transient), Boarding Houses (transient) with more than 10 occupants) b) R-2 Occupancy (e.g., Apartment Houses, Congregate Living Facilities (nontransient) with more than 16 occupants, Dormitories, Hotels (nontransient), Motels (nontransient), Vacation Time Share Properties, Boarding Houses nontransient with more than 16 occupants etc. c) R-3 Occupancy (e.g., Detached One and Two Family Dwellings and Townhouses, Adult Care Facilities (six or fewer persons of any age less than 24 hrs.), Adult Foster Homes as defined in ORS Chapter 443, or Family Child Care Homes located in a private residence as defined in the Oregon Structural Specialty Code section 310,2. Buildings that do not contain more than two dwelling units, Boarding Houses (nontransient), Child Care Facilities that provide accommodations for six or fewer persons of any age for less than 24 hrs., Congregate Living Facilities (nontransient) with 16 or fewer occupants, Lodging Houses etc. d) R-4 Occupancy (e.g., This occupancy shall include buildings, structures or portions thereof for more than five but not more than 16 persons, excluding staff, who reside on a 24 -hr, basis in a supervised residential environment and receive custodial care, Congregate Living Facilities, Halfway Houses, Social Rehabilitation Facilities, Alcohol and Drug Centers Assisted Living Facilities (with or without a Memory Care Endorsement), Residential Care Facilities (with or without a Memory Care Endorsement), Residential Treatment Facilities, Group Homes and Facilities etc. Pg.5 of B GhaommttevalanningWonns & HendauWPre-Application Inlormation Sheet Submittal Requirements FY2017-18 4. Type of Building Construction: (e.g., Types I and II construction are those types of construction in which the building elements listed in Table 601 of the Oregon Structural Specialty Code are of noncombustible materials. Type III construction is that type of construction in which the exterior walls are of noncombustible materials and the interior building elements are of any material permitted by the Oregon Structural Specialty Code. Type IV Construction (Heavy Timber) is that type of Construction in which the exterior walls are of noncombustible materials and the interior building elements are of solid or laminated wood without concealed spaces. Type V Construction is that type of construction in which the structural elements, exterior walls and interior walls are of any materials permitted by the Oregon Structural Specialty Code. a Type I d Type IV b Type 11 e Type V c Type III 5. Is the building equipped or proposed to be equipped with a Fire Protection System (e.g., Fire Sprinklers or Fire Alarms a Yes b No Any questions regarding the pre -application conference or the formai land use application submittal can be directed to the Ashland Planning Division at (541) 488-5305. The City of Ashland Land Use Code can be found online at www.ashland.or.uslcode.asp by clicking on Chapter 18 and selecting the desired section. Pg.6 of 6 G;1rnmm-deglanninglFoms & Handouls/Pre-Applicaton InFamalkn Sheet Submittal Requlreroente_FY2017-18 September 7, 2022 To whom it may concern: My name is Sylvia Marie McCracken (I go by Sylvie) and 1 am a single mother of 3 and an Ashland resident and business owner since 2016. I'm originally from Argentina and fell in love with our small town when I visited in 2005 when my uncle lived here as he was an actor at the Shakespeare festival. It took me 11 more years to execute my plan to move here and my kids and I are so happy that we did. I just purchased 485 Beach St and I'm in the process of moving in and making this my primary residence for me and my 2 remaining kids (one has flown the nest). I'd like to be able to offer my home to our Ashland tourists (with a soft spot in particular for families visiting our Shakespeare festival) when I travel. Since the rooms belong to me and my kids we're only able to rent them out when we're not home and when my 23 year old is not visiting us. Our travel schedule varies from year to year but typically coincides with school schedules since have an 11 year old and 13 year old in the Ashland schools so I imagine we'll be following that schedule for the next decade or so. Thank you for considering my request and please don't hesitate to reach out if you have any questions. Sincerely, Sylvia Marie McCracken 541-625-9551 sylviemc@gmail.com ),e C, k + re e omy M014(,( BeJ.-riani A tote, C,I(Y,tv