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HomeMy WebLinkAboutFifth_164_TREE-2023-00211P CITY OF (S wr--iw LAINY August 8, 2023 Notice of Final Decision On August 8, 2023, the Community Development Director approved the request for the following: Planning Action: PA -TREE -2023-00211 Subject Property: 164 5th Street Applicant/Owner: Herve Perreault / Laura Perloff Description: A request for approval to remove one almond tree from the residence at 164 5th Street. The tree is on the property behind a fence on the B Street frontage. The application has been prepared by a certified arborist and states that the tree is in a state of decline with about 25% of the upper canopy dead and dying. The application states that the tree is compromised due to internal rot. Also, as the tree continues to decline it poses a hazard to pedestrians and property. The tree will be limbed to limit the risks of dropping onto the pedestrian right-of-way. Full tree removal is planned for the end of summer or early fall. COMPREHENSIVE PLAN DESIGNATION: Single Family Residential; ZONING: R-2; MAP: 39 IE 09 AB; TAX LOT: 7300. The Community Development Director's decision becomes final and is effective on the 12th day after the Notice of Final Decision is mailed. Approval is valid for a period of 18 months and all conditions of approval identified on the attached Findings are required to be met prior to project completion. The application, all associated documents and evidence submitted, and the applicable criteria are available for review at the Ashland Community Development Department, located at 51 Winburn Way. Copies of file documents can be requested and are charged based on the City of Ashland copy fee schedule. Prior to the final decision date, anyone who was mailed this Notice of Final Decision may request a reconsideration of the action as set forth in the Ashland Land Use Ordinance (ALUO) 18.5.1.050(F) anal/or file an appeal to the Ashland Planning Commission as provided in ALUO 18.5.1.050(G). The ALUO sections covering reconsideration and appeal procedures are attached. The appeal may not be made directly to the Oregon Land Use Board of Appeals. If you have any questions regarding this decision, please contact Veronica Allen in the Community Development Department at (541) 488-5305. cc: Parties of record and property owners within 200 ft COMMUNITY DEVELOPMENT DEPARTMENT 51 Winburn Way Tel: 541.488.5305 Ashland, Oregon 97520 Fax: 541.552.2050 ashland.or.us TTY: 8003.735.2900 ASHLAND PLANNING DIVISION FINDINGS & ORDERS PLANNING ACTION: PA -TREE -2023-00211 SUBJECT PROPERTY: 164 5th Street OWNERS / APPLICANT: Herve Perreault / Laura Perloff DESCRIPTION: A request for approval to remove one almond tree from the residence at 164 5th Street. The tree is on the property behind a fence on the B Street frontage. The application has been prepared by a certified arborist and states that the tree is in a state of decline with about 25% of the upper canopy dead and dying. The application states that the tree is compromised due to internal rot. Also, as the tree continues to decline it poses a hazard to pedestrians and property. The tree will be limbed to limit the risks of dropping onto the pedestrian right-of-way. Full tree removal is planned for the end of summer or early fall. COMPREHENSIVE PLAN DESIGNATION: ,Single Family Residential; ZONING: R-2; ASSESSOR'S MAP & TAX LOTS: 39 lE 09 AB; TAX LOT: 7300 SUBMITTAL DATE: July 5, 2023 DEEMED COMPLETE DATE: July 13, 2023 STAFF APPROVAL DATE: August 8, 2023 DEADLINE TO APPEAL (4:30 p.m.): August 20, 2023 FINAL DECISION DATE: August 21, 2023 APPROVAL EXPIRATION DATE: February 21, 2025 DECISION The application requests a Tree Removal Permit to remove one hazardous almond free from the property at 164 5th Street. The property is 0.23 acres, zoned R-2, and is a corner lot at 5th Street and B Street. Because the tree is greater than 6 inches diameter at breast height (DBH) and the property is zoned R-2 multifamily residential, tree removal is regulated and processed as a Type I permit. The almond tree is approximately 30 -feet tall and located inside the fence on B Street. The application was prepared by a certified arborist and states that the tree "visually appears to have disease" and is in a "state of decline." The tree has several large dead limbs and about 25 percent of the crown is dead. The tree appears to be "structurally weak" as it recently dropped a live major leader approximately 6 inches diameter onto the sidewalk (public right-of-way); this prompted the homeowner to place cones and caution signs on the sidewalk to notify pedestrians of the potential hazard. The applicability for tree removal (per AMC 18.5.7.020) is that it shall be carried out in accordance with the requirements of AMC Chapter 18.5.7. The application included a narrative of the certified arborists' obsei-vations of the tree and has determined that the tree "has proven to be a hazard to pedestrians" and its "integrity is compromised due to internal rot." The arborist recommends removal to alleviate the hazard. The application was reviewed during the regular July 2023 meeting of the City of Ashland Tree TREE -2023-00211 Fifth Street /jnc Page I Management Advisory Committee (MAC). Staff presented the application and provided an overview of the request. One member of the Tree MAC committee noted that they visited the property to assess the tree. After a brief discussion, the committee's recommendation to staff and the applicant is to immediately prune the large dead limbs and remove the tree to eliminate the hazard. No mitigation tree was recommended as the property is already densely vegetated with a diversity of trees, shrubs, and herbaceous plants. The applicant stated that pruning the large dead limbs from the tree will occur as soon as possible and that full removal of the tree is scheduled for late summer or early fall 2023. Staff notes that full removal can occur as soon as the Tree Removal Permit is approved by the city and received by the applicant. Staff conducted a site visit on July 5, 2023. Photos from staff site visit are below. Staff photos: Photos I and 2 show an almond tree at 164 5" Street behind a fence on B Street. Several large lirtrbs are dead. Photo taken o7 July 5, 2023, well into the growing season. The Notice of Complete Application (HOCA) was mailed to all properties within. 200 feet of the subject property as well as a physical notice posted along the frontage of the property. The notice included staff contact name and number. In accordance with AMC 18.5.1.050, the Type I procedure for planning applications allows a 14 -day period for the submission of written comments, starting from the date of mailing. No comment was received from the public. The applicant has submitted a burden of proof document showing that they meet the criteria of approval for a Tree Removal Permit. That document is incorporated herein by this reference. In staff's assessment, the proposed removal of one tree is in conformance with the land use ordinance approval criteria as cited below. In summary, to be deemed a "hazard tree" the condition or location of the tree must clearly present a public safety hazard (i.e., that the tree is likely to fall and injure persons or property), or that there is a foreseeable danger of property damage to an existing structure or facility, and such hazard or TREE -2023-00211 Fifth Street /jnc Page 2 danger cannot reasonably be alleviated by treatment, relocation or pruning. The application materials state that the tree has shown signs of failure and therefore poses a hazard to the surrounding public and property. Based on the materials provided and site visits conducted, the tree is old and appears to be nearing the end of its lifespan. Due to its size, declining condition, and location, there is an unavoidable hazard to pedestrians and property that cannot be ultimately alleviated by pruning and limbing the tree alone. Staff finds the application has sufficiently demonstrated compliance with all approval criteria for tree removal. The criteria for a Tree Removal Permit are described in AMC Chapter 18.5.7.040.13 as follows: 1. Hazard Tree. A Hazard Tree Removal Permit shall be granted if the approval authority finds that the application meets all of the following criteria, or can be made to conform through the imposition of conditions. a. The applicant must demonstrate that the condition or location of the tree presents a clear public safety hazard (i.e., likely to fall and injure persons or property) or a foreseeable danger of property damage to an existing structure or facility, and such hazard or danger cannot reasonably be alleviated by treatment, relocation, or pruning. See definition of hazard tree in part 15.6. b. The City may require the applicant to mitigate for the removal of each hazard tree pursuant to section 18.5.7.050. Such mitigation requirements shall be a condition of approval of the permit. AMC 18.6.1.030 Hazard Tree. A hazard tree is a tree that is physically damaged to the degree that it is clear the tree is likely to fall and injure persons or property. A hazard tree may also include a tree that is located within a public right of way and is causing damage to existing public or private facilities or services and such facilities or services cannot be relocated. Staff finds that Planning Action TREE -2023-00211, a request to remove one hazard tree, complies with all applicable City ordinances with the implementation of conditions attached below. Therefore, Planning Action TREE -2023-00211 is approved. if any one or more of the following conditions are found to be invalid, for any reason whatsoever, then Planning Action TREE-2023- 00211 REE-202300211 is denied. The following are conditions of approval: 1) That all proposals of the applicant shall be conditions of approval unless otherwise specifically modified herein. Brandon Goldman, Cbmmunity Development Director Department of Community Development, Planning Division 8/8 �� Date TREE -2023-00211 Fifth Street Ijnc Page 3 AFFIDAVIT OF MAILING STATE OF OREGON County of Jackson The undersigned being first duly sworn states that: 1. I am employed by the City of Ashland, 20 East Main Street, Ashland, Oregon 97520, in the Community Development Department. 2. On 8/7/231 caused to be mailed, by regular mail, in a sealed envelope with postage fully prepaid, a copy of the attached planning action notice to each person listed on the attached mailing list at such addresses as set forth on this list under each person's name for Planning Action #TREE -2023.0211, 164 Fifth. ,ge" Signature of Employee G:lcomm devlglanningTlanning Acknsfts by SUeeOFYFEOh SUeeiWiRh_1641Ei0h_164_ TREE -20230021MoSdng4Fi0h_104TREE 2023 00211 Affidavit of MaTng.dotx 0612023 f TREE, -2023-00211 391 E09AC3300 TREE -2023-00211 391 E09AB3600 TREE -2023-00211 391 E09AC4400 ADAMS FRANCES M (TOD) BEILSTEIN GEORGE ET AL BINGHAM M SIELIZABETH C 157 SIXTH ST 671 B ST 50 W NEVADA ST ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 TREE -2023-00211 391 E09AC3900 CARMICHAEL LYNNE TRSTEE FBO 416 GREENFIELD AVE SAN ANSELMO, CA 94960 TREE -2023-00211 391 E09AC3000 FITCH FAMILY PROPERTIES LLC 7525 ADAMS RD TALENT, OR 97540 TREE -2023-00211391 E09AB3800 LAPKIN LAWRENCE TRUSTEE ET AL PO BOX 1918 TAHOE CITY, CA 96145 TREE -2023-00211 391 E09AB7100 ORE SHAKESPEARE FEST ASSOC PO BOX 158 ASHLAND, OR 97520 TREE -2023-00211 391 E09AB7300 PERLOFF FRED RILAURA E 164 5TH ST ASHLAND, OR 97520 TREE -2023-00211 391 E09AC4300 SMITH MORTON I TRUSTEE ET AL 129 FIFTH ST ASHLAND, OR 97520 TREE -2023-00211 391 E09AB7400 SZANTO VICTOR ET AL PO BOX 11274 ZEPHYR COVE, NV 89448 TREE -2023-00211 391 E09AB3700 TYWONIAK DANA OTT TRUSTEE ET 2305 ASHLAND ST STE C PMB 33 ASHLAND, OR 97520 TREE -2023-00211 HERVE PERREAULT 258 A ST, SUITE 103 ASHLAND, OR 97520 TREE -2023-00211 391 E09AC4000 CONKLIN LYN E TRUSTEE 3120 S STAGE RD MEDFORD, OR 97501 TREE -2023-00211 391 E09AB7000 ITALIAN TRUST ET AL 692 B ST ASHLAND, OR 97520 TREE -2023-00211 391 E09AC3100 MCINTYRE MARTHA M REV LIV TRU 548 N MAIN ST 430 ASHLAND, OR 97520 TREE -2023-00211 391 E09AB6100 PEIL THOMAS HANSEN TRUSTEE ET 335 GARFIELD ST ASHLAND, OR 97520 TREE -2023-00211 391 E09AB3900 PIKER EILEEN 625 B STA ASHLAND, OR 97520 TREE -2023-00211 391 E09AC4100 STEINFELD DAVID E TRUSTEE ET 107 5TH ST ASHLAND, OR 97520 TREE -2023-00211 391 E09AC4500 TERMUEHLEN ERIC TRUSTEE ET AL 712 SALVATIERRA ST STANFORD, CA 94305 TREE -2023-00211 391 E09AB6200 WILSON ARTHUR/MARY ELLEN 565 B ST A ASHLAND, OR 97520 TREE -2023-00211 391 E09AB7200 CROW CONSTANCE (CONNIE) E TRU PO BOX 1131 ASHLAND, OR 97520 TREE -2023-00211391 E09AB7500 KAUFMAN JAMIE DESMONDIDAVID 556 B ST ASHLAND, OR 97520 TREE -2023-00211 391 E09AB3701 MCLEARY PATRICIA ANN ET AL 145 CABLE LN CRESENT CITY, CA 95531 TREE -2023-00211 391 E09AB6000 PERKINS TIMOTHY PETAL 235 5TH ST ASHLAND, OR 97520 TREE -2023-00211 391 E09AB4000 RENWICK ALLISON TRUST ET AL 236 FIFTH ST ASHLAND, OR 97520 TREE -2023-00211391 E09AC3200 STONE GLORIA I TRUSTEE ET AL 153 SIXTH ST ASHLAND, OR 97520 TREE -2023-00211 391 E09AB3500 TRUGLIO KEVIN CIGABRIELLE R 695 B ST ASHLAND, OR 97520 TREE -2023-00211 391 E09AC3800 YANG JAMES 2860 E FORK RD WILLIAMS, OR 97544 164 Fifth 817123 28 1 tiY COMMUNITY DEVELOPMENT DEPARTMENT 51 Winburn Way Tei: 541.488.5305 Ashland, Oregon 97520 Fax: 541.552.2050 ashland.or.us TTY: 800.735.2900 pe Z. M +m{ ASH � w. LA N 1i The Ashland Planning Division Staff has received a complete application for the property noted on Page 1 of this notice. A copy of the application, including all documents, evidence and applicable criteria are available online at "What's Happening in my City" at https:llgis.ashland.or.us/developmentpror)osals/. Copies of application materials will be provided at reasonable cost, if requested. Application materials may be requested to be reviewed in-person at the Ashland Community Development & Engineering Services Building, 51 Winburn Way, via a pre -arranged appointment by calling (541) 488-5305 or emailing planningaashland.or.us. Any affected property owner or resident has a right to submit written comments within the 14 -day comment period to planning P_ashland.or.us or to the City of Ashland Planning Division, 51 Winburn Way Ashland, Oregon 97520 prior to 4:30 p.m. on the deadline date shown on Page 1. Ashland Planning Division Staff determine if a land use application is complete within 30 days of submittal. Upon determination of completeness, a notice is sent to surrounding properties within 200 feet of the property submitting the application. After the comment period and not more than 45 days from the application being deemed complete, the Planning Division Staff shall make a final decision on the application. A notice of decision is mailed to the same properties within 5 days of decision. An appeal to the Planning Commission of the Planning Division Staffs decision must be made in writing to the Ashland Planning Division within 12 days from the date of the mailing of final decision. (AMC 18.5.1.050.G) The ordinance criteria applicable to this application are attached to this notice. Oregon law states that failure to raise an objection concerning this application, by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludes your right of appeal to the Land Use Board of Appeals (LUBA) on that issue. Failure to specify which ordinance criterion the objection is based on also precludes your right of appeal to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval with sufficient specificity to allow this Department to respond to the issue precludes an action for damages in circuit court. If you have questions or comments concerning this request, please feel free to contact Jennifer Chenoweth at 541-552-2045 or Jennifer.chenoweth ashland.or.us In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at 541-488-8002 (TTY phone number 1-800-735-2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting. (28 CFR 35.102.-35.104 ADA Title 1). TREE REMOVAL PERMIT (AMC 18.5.7.040.8) Hazard Tree. A Hazard Tree Removal Permit shall be granted if the approval authority finds that the application meets all of the following criteria, or can be made to conform through the imposition of conditions. a. The applicant must demonstrate that the condition or location of the tree presents a clear public safety hazard (i,e,, likely to fall and injure persons or property) or a foreseeable danger of property damage to an existing structure or facility, and such hazard or danger cannot reasonably be alleviated by treatment, relocation, or pruning. See definition of hazard tree in part 18,6. b. The City may require the applicant to mitigate for the removal of each hazard tree pursuant to section 18.5.7.050. Such mitigation requirements shall be a condition of approval of the permit. COMMUNITY DEVELOPMENT DEPARTMENT 51 Winburn Way Tel: 541.488.5305 Ashland, Oregon 97520 Fax: 541.552.2050 Fqdi ashiand.or.us TTY: 800.735.2900 AFFIDAVIT OF MAILING STATE OF OREGON County of Jackson The undersigned being first duly sworn states that: 1. I am employed by the City of Ashland, 20 East Main Street, Ashland, Oregon 97520, in the Community Development Department. 2. On July 13, 2023 1 caused to be mailed, by regular mail, in a sealed envelope with postage fully prepaid, a copy of the attached planning action notice to each person listed on the attached mailing list at such addresses as set forth on this list under each person's name for Planning Action #TREE -2023-00211, 164 Fifth Street. MichaeCSuffiyan Signature of Employee Gtornrtidn 4plann[nglPlanningk6onsTkbyStreaWl bStreetHfth 164fiith_164_'FREE-2023-00211ftt[cinglFifth_184 TREE-2023-00211_NOC_AfrdaWofWling.docx 711312423 TREE -2023-00211 391 E09AC3300 TREE -2023-00211 391 E09AB3600 TREE -2023-00211 391 E09AC4400 ADAMS FRANCES M (TOD) BEILSTEIN GEORGE ET AL BINGHAM M SIELIZABETH C 157 SIXTH ST 671 B ST 50 W NEVADA ST ASHLAND, OR 97520 ASHLAND, OR 97520 ASHLAND, OR 97520 TREE -2023-00211 391 E09AC3900 CARMICHAEL LYNNE TRSTEE FBO 416 GREENFIELD AVE SAN ANSELMO, CA 94960 TREE -2023-00211 391 E09AC3000 FITCH FAMILY PROPERTIES LLC 7525 ADAMS RD TALENT, OR 97540 TREE -2023-00211 391 E09AB7500 KAUFMAN JAMIE DESMOND/DAVID 556 B ST ASHLAND, OR 97520 TREE -2023-00211391 E09AB3701 MCLEARY PATRICIA ANN ET AL 145 CABLE LN CRESENT CITY, CA 95531 TREE -2023-00211391 E09AB6000 PERKINS TIMOTHY P ET AL 235 5TH ST ASHLAND, OR 97520 TREE -2023-00211 391 E09AB4000 RENWICK ALLISON TRUST ET AL 236 FIFTH ST ASHLAND, OR 97520 TREE -2023-00211 391 E09AC3200 STONE GLORIA I TRUSTEE ET AL 153 SIXTH ST ASHLAND, OR 97520 TREE -2023-00211 391 E09AB3500 TRUGLIO KEVIN C/GABRIELLE R 695 B ST ASHLAND, OR 97520 TREE -2023-00211 391 E09AC3800 YANG JAMES 2860 E FORK RD WILLIAMS, OR 97544 TREE -2023-00211 391 E09AC4000 CONKLIN LYN E TRUSTEE 3120 S STAGE RD MEDFORD, OR 97501 TREE -2023-00211 HERVE PERREAULT 258 A ST, SUITE 103 ASHLAND, OR 97520 TREE -2023-00211 391 E09AB3800 LAPKIN LAWRENCE TRUSTEE ET AL PO BOX 1918 TAHOE CITY, CA 96145 TREE -2023-00211 391 E09AB7100 ORE SHAKESPEARE FEST ASSOC PO BOX 158 ASHLAND, OR 97520 TREE -2023-00211 391 E09AB7300 PERLOFF FRED R/LAURA E 164 5TH ST ASHLAND, OR 97520 TREE -2023-00211 391 E09AC4300 SMITH MORTON I TRUSTEE ET AL 129 FIFTH ST ASHLAND, OR 97520 TREE -2023-00211 391 E09AB7400 SZANTO VICTOR ET AL PO BOX 11274 ZEPHYR COVE, NV 89448 TREE -2023-00211 391 E09AB3700 TYWONIAK DANA OTT TRUSTEE ET 2305 ASHLAND ST STE C PMB 33 ASHLAND, OR 97520 164 Fifth St 07/13/23 28 TREE -2023-00211 391 E09AB7200 CROW CONSTANCE (CONNIE) E TRU PO BOX 1131 ASHLAND, OR 97520 TREE -2023-00211 391 E09AB7000 ITALIAN TRUST ET AL 692 B ST ASHLAND, OR 97520 TREE -2023-00211 391 109AC3100 MC[NTYRE MARTHA M REV LIV TRU 548 N MAIN ST 430 ASHLAND, OR 97520 TREE -2023-00211 391 E09AB6100 PEIL THOMAS HANSEN TRUSTEE ET 335 GARFIELD ST ASHLAND, OR 97520 TREE -2023-00211 391 E09AB3900 PIKER EILEEN 625 B ST A ASHLAND, OR 97520 TREE -2023-00211 391 E09AC4100 STEINFELD DAVID E TRUSTEE ET 107 5TH ST ASHLAND, OR 97520 TREE -2023-00211 391 E09AC4500 TERMUEHLEN ERIC TRUSTEE ET AL 712 SALVATIERRA ST STANFORD, CA 94305 TREE -2023-00211 391 E09AB6200 WILSON ARTHUR/MARY ELLEN 565 B ST A ASHLAND, OR 97520 Planning Division 51 Winburn Way, Ashland OR 97520 ASHLAND L CITY a FAN D 541-488-5305 Fax 541-488-6006 ZONING PERMIT APPLICATION FILE # DESCRIPTION OF PROJECT DESCRIPTION OF PROPERTY Pursuing LEED@) Certification? ❑ YES © NO StreetAddress Lf `3 7` Assessor's Map No. 391 E tE� c Tax Lots)' Zoning Comp Plan Designation APPLICANT Name Phone ` 1 ! a { t `i " '713E -Mall C iti, t rmt z,j 0) -Ti, e q Address Z- ` , i r - i r' E = t t '3 City :' (rr c- _Zip PROPERTY OWNER Name s f r, , - �r� ; Phone Wi t. .._� VCZ-E Mail Address i (C% � - - City. €� � G, i_L.; r, r, Zip. 1 � )S,- �1—[ SURVEYOR ENGINEER ARCHITECT LANDSCAPE ARCHITECT OTHER_ �_ t�'�, T t' �C if Title � � ��a � r t ._,. Name #'� � �� . t�:i� � - Phone �' ° l -� /-' �� E -Mail Address :> n ] �.. u f / r.! City I J r % r7 h) ,�- Zip q / � � � y Title l r "" z c L- Name Address Phone City E -Mail Zip I hereby certify that the statements and information contained in this application, including the enclosed drawings and the required findings of fact; are In all respects, true and correct I understand that all property pins must be shown on the drawings and visible upon the site inspection. In the event the pins are not shown or their location found to be incorrect, the owner assumes full responsibility. I further understand that If this request Is subsequently contested, the burden will be on me to establish; f) that I produced sufficient factual evidence at the hearing to support this request; 2) that the findings of fact furnished justth'es the granfing of the request; 3) that the findings of fact furnished by me are adequate, and further 4) that all structures or Improvements are properly located on the ground. Failure in this regard will result most likely in not only the request being set aside, but also possibly in my structures being built In reliance thereon being required to be remove ,at my�xpense. It have any, ou ts, I am advised to seek competent professional advice and assistance. Appli6a t s signature Date r.. As owner of the property involved in this request, I have read and understood the complete application and its consequences to me as a properly owner. i` A -7 Prop Owner's Signature r aired)- Date ITo be compleled by City MIR Date Received Zoning Permit Type Filing Fee OVER ►F Q:-vm "devlplenningl o=&Mn&W5\Zen1ng Permit Appliceliondea I ZONING PERMIT SUBMITTAL REQUIREMENTS ❑ APPLICATION FORM must be completed and signed by both applicant and property owner. Q FINDINGS OF FACT — Respond to the appropriate zoning requirements in the form of factual statements or findings of fact and supported by evidence. List the findings criteria and the evidence that supports it. Include information necessary to address all issues detailed in the Pre -Application Comment document. ❑ 2 SETS OF SCALED PLANS no larger than 11"x17". Include site plan, building elevations, parking and landscape details. (Optional —1 additional large set of plans, 2'x3', to use In meetings) ❑ FEE (Check, Charge or Cash) ❑ LEED® CERTIFICATION (optional) — Applicant's wishing to receive priority planning action processing shall provide the following documentation with the application demonstrating the completion of the following steps; • Hiring and retaining a LEED@ Accredited Professional as part of the project team throughout design and construction of the project; and • The LEED® checklist indicating the credits that will be pursued. NOTE: • Applications are accepted on a first come, first served basis. • Applications will not be accepted without a complete application form signed by the applicant(s) AND property owner(s), all required materials and full payment, • All applications received are reviewed for completeness by staff within 30 days from application date in accordance with ORS 227.178. • The first fifteen COMPLETE applications submitted are processed at the next available Planning Commission meeting. (Planning commission meetings include the Hearings Board, which meets at 9:30 pm, or the full Planning Commission, which meets at 7:00 pm on the second Tuesday of each month. Meetings are held at the City Council Chambers at 1175 East Main St). • A notice of the project request will be sent to neighboring properties for their comments or concerns. • if applicable, the application will also be reviewed by the Tree and/or Historic Commissions. t t a- 1 <:, L r � S C V--VVA Lp rt? 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