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HomeMy WebLinkAbout2023-163 PO 20230134- Hunter Communications Inc mei Purchase Order • r a", Fiscal Year 2023 Page: 1 of: 1 ig B City of Ashland � I I ATTN: Accounts Payable Purchase L 20 E. Main • Ashland, OR 97520 Order# 20230134 T Phone: 541/552-2010 0 Email: payable@ashland.or.us V H CIO Ashland Fiber Network E HUNTER COMMUNICATIONS, INC. . I - 90 North Mountain Ave • N 801 ENTERPRISE DR p Ashland, OR 97520 O CENTRAL POINT, OR 97502 Phone: 541/552-2222 R T Fax: 541/552-2436 • • _-let_i=]��a_(al€i-=�6s aL _:-:=1�:_=1;._I--cF=_ 5�1 'I-i.1-ate=:._I_I€I: z'=1e�t::a,.1 I I_nEs__ _ a�(iai_ia•,-3��_]t:;. —_ 541 i =ef= __�z'= l{_IES_• -1e[a al®E 09/21/2022 37 FOB ASHLAND OR/NET30 Cit Accounts Pa able _ Internet Bandwidth 1 10Gbps Direct Internet Access (DIA) 8.0 MO $4,500.00 $36,000.00 Amendment renews agreement for one year(Year 3) Term: November 1, 2022-October 31 2023 FY 2023-8 Months @$4,500.00/Month Project Account: . 2 FY 2024-4 Months @$4,500.00/Month . . 4.0 MO $0.01 $0.04 • NOTE: Original PO#20210175 (2 Years) . Project Account: • ***************GL SUMMARY*************** 024700-601400 $36,000.04 • • • I =_ LZ Z3 By: / l Date: Aut'on'ed 'g'ature $36 000.04 • FORM #3CITY OF le ' ASHLAND. Arequest dor a Purchase 'Dail 0 D 7 l REQUISITION f Date of request: Aug.19,2022 , • Required date for delivery: Nov 1,2022' Vendor Name Hunter Communications • • Address,City,State,Zip 801 Enterprise Drive,Central Point,OR 97502 Contact Name&Telephone Number Carey Cahill,541-414-1400 Email address carey@hunterfiber.com . SOURCING METHOD • ❑ Exempt from Competitive Bidding ❑. Emergency O Reason for exemption: _ 0 Invitation to Bid 0 Form#13,Written findings and Authorization . ❑ -AMC 2.50 Date approved by Council: 0 Written quote or proposal attached ❑ Written quote or proposal attached (Attach copy of council,communication) _(If council approval required,attach copy of CC) ❑ Small Procurement ® Request for Proposal Cooperative Procurement Not exceeding$5,000 Date approved by Council: . 0 State of Oregon • ❑ Direct Award _(Attach copy of council communication) Contract# ❑ Verbal/Written bid(s)or proposal(s) 0 Request for Qualifications(Public Works) 0 State of Washington Date approved by Council: • Contract# _(Attach copy of council communication) . ❑'Other government agency contract Intermediate Procurement • 0 Sole Source Agency GOODS&SERVICES 0 Applicable Form(#5,6,7 or 8) Contract# Greater than$5,000 and less than$100,000 0 Written quote or proposal attached Intergovernmental Agreement O (3)Written bids&solicitation attached 0 Form#4,Personal Services$5K to$75K Agency PERSONAL SERVICES 0 Special Procurement 0 Annual cost to City does not exceed$25,000. Greater than$5,000 and less than$75,000 0 Form#9,Request for Approval Agreement approved by Legal and approved/signed by O Less than$35,000,by'direct appointment 0 Written quote or proposal attached City Administrator.AMC 2.50.070(4) O (3)Written proposals&solicitation attached Date approved by Council: 0 Annual cost to City exceeds$25,000,Council O Form#4,-Personal Services$5K to$75K . Valid until: (Date) . approval required.(Attach copy of council communication) Description of SERVICES Total Cost • . )(LeAA Ite • . -' 3 1 • ,, .„ Rep # Quantity Unit Description of MATERIALS Unit Price Total Cost • 1. ee`� 8 Month 10Gbps Direct Internet Access(DIA)11/1/2022—6/30/2023 4,500.00 36,000 2 t,2/l 4 Month • 10Gbps Direct Internet Access(DIA)07/01/2023—10/31/2023 4,500.00 18,000 O Per attached quote/proposal . . TOTAL.COST': • $54;000 . • • Project Number _ _ — Account Number 0 Z g 7 Q i-,6 0 L y d.C� Account Number - Account Number - . • *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: „wn,,, l.,r 42:3 Iza 12 . 1 Director Date Support©/No By signing this re. hi/I for fp-rti tha e City's public contracting requirements have been satisfied, Employee: e• ct the actHead: poet, L� . • (Equal�greater than$5,000) Department Manager.ISupervisor: • City Manager: • (Equal to or greater than$25,000) • Funds appropriated for current fiscal year NO I' I 1 . /3°/d - i . - 'i ctor(Equal to or greater than$5,000) Date Comments: • Form#3-Requisition DocuSign Envelope ID:C85321AF-34F3-4A13-A405-5FE9A958C18F ADDENDUM TO CITY OF ASHLAND INTERNET BANDWIDTH SERVICE AGREEMENT Addendum made this 9th day of August 2022, between the City of Ashland ("City") and Hunter Communications & Technologies, LLC (';Contractor"). Recitals: " A. On. November 1, 2020, City and Contractorentered into a"City of Ashland Internet Bandwidth Service Agreement" (further referred to in this addendum as "the agreement"). . • • • B. The parties desire to renew the agreement for a one (1) year renewal period. The price of$4,500 per month will remain the same. • • City and Contractor agree to amend the agreement in the following manner: 1. This amendment renews the agreement for a one (1) year renewal period — November 1, 2022, to October 31, 2023. (Year 3) . 2. This agreement may be renewed for a maximum of three (3) additional one (1) year.periods for a maximum term of five (5) years. 2. Except as modified above the terms of the agreement shall remain in full force and effect. CONTRACTOR: CITY OF ASHLAND: DocuSlgned by: ZfA.40,40/ BY S.,M Ackley BY i • 51010F53A466429... J•se . Lessard,"City Manager Its coo Date g A. DATE 8/17/2022 • Purchase Order# 20210175 • • • • 1-ADDENDUM TO CITY OF ASHLAND INTERNET BANDWIDTH SERVICES AGREEMENT • , • (5954) CITY OF ASHLAND - RENEWAL City of Ashland • ` HUNTER 90 N Mountain Ave 7 . COMMUNICATIONS Ashland, OR 97520 Hunter Communications United States • 801.Enterprise Dr. Central Point, OR 97502 Chad Sobotka US Technical • chad@ashlandfiber.net Quote created by: Michelle • (5.41)552-2402 Anderson • • Sales Admin/E-Rate Specialists Reference: 20220524-154932689 • manderson@hunterfiber.com .Quote created: May 24, 2022 +1 (541)414-1446 Quote expires:August 3, 2022 • Total $4,500.00 • PRODUCTS&SERVICES . QUANTITY TERM • PRICE DATA-RENEWAL-(DIA 10GB)-90 N Mountain Ave for 1 $4,500.00 Ashland, OR 97520-2014 1 year /month • • SUBTOTALS PRICE • Monthly subtotal $4,500.00 • 'Total $4,500.00 • Comments • **Renewal term shall commence on the first of the month on the next billing cycle.In the event that Customer's current term is not fulfilled upon acceptance of this Service Order,renewal term shall commence on the first of the month following the expiration of Customer's existing term.Discount is subject to change with any service modifications requested by Customerthat result in a lower MRC than originally detailed herein.Changes to data service features(i.e.QinQ,static IP's, etc.)may be done via a Change Order form;changes to data service require a new mutually agreed upon SO or change • order addendum. Purchase Terms . By accepting this Service Order,I certify that I have the authority to sign on behalf of the individual or organization this Service Order is intended for.If this Service Order has any errors(e.g.typos,incorrect legal business or entity name,etc.), it shall be assumed that the individual or organization responsible for this contract is the one most closely associated with the signatory whether it be by name,service address,place of business receiving Hunter services,or business ABN/DBA (whether a registered ABN/DBA of the individual or organization or not). The above rates do not include any taxes,fees,or surcharges applicable to the service.Unless otherwise noted on a product all standard contract terms are for 36 months. . • By accepting this Service Order,I certify that I have the authority to sign on behalf of the individual or organization this Service Order is intended for.If this Service Order has any errors(e.g.typos,incorrect legal business or entity name,etc.), it shall be assumed that the individual or organization responsible for this contract is the'one most closely associated with the signatory whether it be by name,service;address,place of business receiving Hunter services,or business ABN/DBA (whether a registered ABN/DBA of the individual or organization or not). I,the undersigned Customer,have read,understand,accept,and agree to the terms of this Service Order.This Quote is considered a Service Order and is subject to the Hunter Master Services Agreements(MSA's)and other applicable policies,terms and conditions,available upon request and posted to the Hunter web site: https://hunterfibercom/policies-agreements/ • is HUNTER COMMUNICATIONS • (5954)CITY OF ASHLAND-INTERNET Bandwidth, Port Monthly - One Time ' ,Service Type Location. D1A1010357 1.1010103.57 ' Term • Pricing Pricing ,. IP Transit AFN Ashland 10G 10G 12 Months $ 4,500.00 $ 1 + f Signature • Signature • Date Printed name • Countersignature Signature Date • Printed name