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HomeMy WebLinkAbout2023-172 PO 20240151- Alexander, Nikolas Robert Purchase Order . war Fiscal Year 2024 Page: 1 of: 1 �iCC G: j l �ra�T �h°a�9 4 fiids' ! -5i u [7ALL u 4.= B City of Ashland` I ATTN: Accounts Payable � 20 E. Main Purchase 20240. 151 Ashland, OR 97520 Order# T Phone: 541/552-2010 0 Email: payable@ashland.or.us V H C/O Police Department E ALEXANDER, NICKOLAS ROBERT I 1155 East Main Street N 2611 PARKWOOD VILLAGE LN p Ashland, OR 97520D. . CENTRAL POINT, OR 97502 Phone: 541/482-2211 R T Fax: 541/488-5351 td _t1i I� -I st q 5 --- .i:ert z X32 slaT-_L'—E. S`. 3iu S 6 =E 5e® 1 �r._. =aa# Qr$$fe L nn Merrifield h t I *1_, Iff gattme— ajs G 10/11/2023 8093 FOB ASHLAND OR/NET30 Cit Accounts Payable Advertising Recruitment 1 Targeted marketing/advertising recruiting efforts for Police 1.0 $7,000.00 $7,000.00 Officers (1st Payment$3,500, 2nd payment$3,500) Goods and Services Agreement(Less than $35,000) Completion date: 06/01/2024 Project Account: ***************GL SUMMARY*************** 060900-604160 $7,000.00 • • By: ., 1 0 t� .1: Date: � 1 . �_ � Authorized Sign e , � 7 000.00 FORM #3 CITY .OF A request for• ASHLAND a Purchase Order REQUISITION d /� e/ 2 ( eats of request: 10/03/2023 '� Required date for delivery: Vendor Name Nickolas Alexander Address,City,State,Zip 2611 Parkwood Village Lane, Central Point Oregon 97502 Contact Name&Telephone Number Nick Alexander 541-621-2326 Email address nick@nickalexanderfilms.com • SOURCING METHOD • • ❑ Exempt from Competitive Bidding ❑ Invitation to Bid 0 Emergency ❑ Reason for exemption: Date approved by Council: ❑` Form#13,Written findings and Authorization ❑ AMC 2.50 _(Attach copy of council communication) 0 Written quote or proposal attached ❑ Written quote or proposal attached (If council approval required,attach copy of CC) ❑ Small Procurement 0 Request for Proposal Cooperative Procurement Not exceeding$5,000 Date approved by Council: ❑.State of Oregon • ❑ Direct Award _(Attach copy of council communication) Contract# ❑ Verbal/Written bid(s)or proposal(s) 0 .Request for Qualifications(Public Works) 0 State,of Washington Date approved by Council: Contract# _(Attach copy of council communication) ❑ Other government agency contract Intermediate Procurement 0 Sole Source • Agency GOODS&SERVICES ❑ Applicable Form(#5,6,7 or 8) Contract# Greater than$5,000 and less than$100,000 0 Written quote or proposal attached Intergovernmental Agreement ❑ (3)Written bids&solicitation attached ❑ Form#4,Personal Services$5K to$75K Agency PERSONAL SERVICES Date approved by Council: ❑ Annual cost to City does not exceed$25,000. Greater than$5,000 and less than$75,000 Valid until: (Date) Agreement approved by Legal and approved/signed by Less than$35,000,by direct appointment 0 Special Procurement• City Administrator.AMC 2.50.070(4) ❑ (3).Written proposals&solicitation attached 0 Form#9,Request for Approval ❑ Annual cost to City exceeds$25,000,Council ❑ Form#4,Personal Services$5K to$75K ❑ Written quote or proposal attached approval required.(Attach copy of council communication) Date approved by Council: Valid until: (Date) Description of SERVICES Targeted Marketing/Advertising Recruiting Efforts for Police Officers TOTAL COST Total Cost$7000(1st payment$3500,2nd payment$3500) $ 7,000:00 Item # Quantity Unit Description of MATERIALS Unit Price Total Cost ❑ Per attached quote/proposal / TOTAL COST • CO $ .00 Project Number Account Number 0 to 0 9 CO .6o,•1' s / • 7000 Account Number Account Number _ _ . _ _ _- ✓ *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all-hardware and software purchases: IT Director Date Support-Yes/No By signing this requisition form,I certify that the City's public contracting requirements have been satisfied. Employee: (-4 i ■ Department Head:// g4 . (Equal to or greater than$5,000) Department Manager/Supervisor: City Manager: (Greater than$ ,000) Funds appropriated for current fiscal year Y /NO ;' �� Finance toirector--(Equ; •\greater than$5,000) D e� `� Comments: Form#3-Requisition .1 , , GOODS AND SERVICES AGREEMENT (LESS THAN $35,000) • i CONTRACTOR: Nick Alexander Films CITY OF CONTACT: Nick Alexander ASHLAND 20 East Main Street ADDRESS: 2611 Parkwood Village Lane, Central Point, OR 97502, Ashland,Oregon 97520 Telephone. 541/488-5587 Fax: 541/4886006 PHONE: 541-621-2326 EMAIL: , nick@nickalexanderfilms.com This Goods and Services Agreement (hereinafter "Agreement") is entered ,into by and between the City of Ashland, an Oregon municipal corporation (hereinafter "City") and Nick Alexander Films ("hereinafter ' "Contractor"), for targeted marketing/advertising recruiting efforts. 1.. CONTRACTOR'S OBLIGATIONS 1.1 Provide services to the City of Ashland Police Department as detailed in the attached Client Services Agreement. 1.2 Contractor shall obtain and maintain during the term of this Agreement and until City's final • acceptance of tall Work received hereunder, a policy or policies of liability insurance including commercial general liability insurance with a combined single limit, or the equivalent, of not less than $2,000,000(two million dollars)per occurrence for Bodily Injury.and Property Damage. 1.2.1 The insurance required in this Article shall include the following coverages: • Comprehensive General or Commercial General Liability, including personal injury, contractual liability, and products/completed operations coverage; and • Automobile Liability; and • Workers'Compensation. - 1.2.2 Each policy of such insurance shall be on an "occurrence" and not a'iclaims made" form, and shall: • Name as additional insured "the City of Ashland,-Oregon, its officers, agents and employees" with respect to claims arising out of the provision of Work under_this Agreement; • Apply to each named and additional named insured as though a separate policy had been issued to each,provided that the policy limits shall not be increased thereby; • Apply as primary coverage for each additional named insured except to the extent,that two or more such policies are intended to "layer" coverage and, taken together, they provide total coverage from the first dollar of liability; • Contractor shall immediately notify the City of any change in insurance coverage. • Contractor shall supply an endorsement naming the City, its officers, employees and agents as additional insureds by the Effective Date of this Agreement; •and • Be evidenced by a certificate or certificates of such insurance approved by the City. Page 1 of 5: Goods and Services Agreement between the City of Ashland and Nick Alexander Films 1 1 1 ` � 1.3 Contractor shall,at its own expense, maintain Worker's Compensation Insurance in compliance with ORS 656.017, which requires subject employers to provide workers' compensation coverage for all of its subject workers. 1.4 Contractor agrees that no person shall, on the grounds of race, color, religion, creed, sex, marital status, familial status or domestic partnership, national origin, age, mental or physical disability, sexual orientation, gender identity or source`of income, suffer discrimination in the performance of this Agreement when employed by Contractor. Contractor agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. Further, Contractor agrees not to discriminate against a disadvantaged)business enterprise, minority-owned business, woman-owned business, a business that a service-disabled veteran owns or an emerging small business enterprise certified under ORS '200.055, in awarding subcontracts as required by ORS 279A.110. 1.5 In all solicitations either by competitive bidding or negotiation made by Contractor for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Contractors of the Contractor's obligations under this Agreement and Title VI of the Civil Rights Act of 1964 and other federal nondiscrimination laws. 1.6 Living Wage Requirements: If the amount of this Agreement is $25,335.05 or.more, Contractor is required to comply with Chapter 3.12. of the Ashland Municipal Code by paying a living wage, as defined in that chapter, to all employees performing Work under this Agreement and to any Subcontractor who performs 50% or more of the Work under this Agreement. Contractor is also required to post the notice attached hereto as "Exhibit A" predominantly in areas where it will be seen by all employees. 1.7 Assignment: Contractor shall not assign this Agreement or subcontract any portion of the Work to be provided hereunder without the prior written consent of the'City. Any attempted assignment or subcontract without written consent of the City shall be void. Contractor shall be fully responsible for ' the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by the City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and the City. 2.. CITY'S OBLIGATIONS 2.1. City shall pay Contractor the sum of a total of up to $7,000 as provided herein as full compensation for the Work as specified in the SUPPORTING DOCUMENTS. 2.2. In no event shall Contractor's total of all compensation and.reimbursement under this Agreement ' exceed the sum of $7,000 without express, written approval from the City official whose'signature appears below, or such official's successor in office. Contractor expressly acknowledges that no other person has authority to order or authorize additional Work which would,cause this maximum sum to be exceeded and that any authorization-from the responsible official must be in writing. Contractor • further acknowledges that any Work delivered or expenses incurred without authorization as provided Page 2 of 5: Goods and Services Agreement between the City of Ashland and Nick Alexander Films herein is done at Contractor's own risk and as a volunteer without expectation of compensation or reimbursement. 3.. GENERAL PROVISIONS 3.1. This is a non-exclusive Agreement. City is not obligated to procure any specific amount of Work from Contractor and is free to procure similar types,of goods and services from other Contractors in its sole discretion. , 3.2. Contractor is an independent contractor and not an employee or agent of the City for any purpose. 3.3. Contractor is not entitled to, and expressly waives all claims to City benefits such as health and disability insurance,paid leave, and retirement. 3.4. This Agreement embodies the full and complete understanding of the parties respecting the subject matter hereof. It supersedes all prior agreements, negotiations, and representations between the parties,whether written or oral. 3.5. This Agreement may be amended only by written instrument executed with the same formalities as this Agreement. 3.6. The following laws of the State of Oregon are hereby incorporated by reference into this Agreement: ORS 279B.220, 279B.230 and 279B.235. 3.7 This Agreement shall be governed by the laws of the State of Oregon without regard to conflict of laws principles. Exclusive venue for litigation of any action arising under this Agreement shall be in the Circuit Court of the State of Oregon for Jackson County unless exclusive jurisdiction is in federal court, in which case exclusive venue shall be in the federal district court for the district of Oregon. Each party expressly waives any and all rights to maintain an action under this Agreement in any other venue, and expressly consents that, upon motion of the other party, any case may be dismissed or its venue transferred, as appropriate, so as to effectuate this choice of venue. 3.8 •Contractor shall defend, save, hold harmless and indemnify the City and its officers, employees and agents from and against any and all claims, suits, actions, losses, damages, liabilities, costs, and expenses of any nature resulting from, arising out of, or relating to the activities of Contractor or its officers, employees, contractors, or agents under this Agreement. 3.9- Neither party to this Agreement shall hold the other responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the other or the other's officers, employees or agents. 3.10 If any-provision of this Agreement is found by a court of competent jurisdiction to be unenforceable, such provision shall not affect the other provisions, but such unenforceable provision shall be deemed modified to the extent necessary to render it enforceable, preserving to the fullest extent permitted the intent of Contractor and the City set forth in this Agreement. • Page 3 of 5: Goods and Services Agreement between the City of Ashland and Nick Alexander Films 3.11 Deliveries will be F.O.B destination. Contractor shall pay all transportation and handling charges for the Goods. Contractor is responsible and liable for loss or damage until final inspection and acceptance of the Goods by the City. Contractor remains liable for latent defects, fraud, and warranties. 3.12 The City may inspect and test the Goods. The City may reject non-conforming Goods and require Contractor to correct them without charge or deliver them at a reduced price, as negotiated. If Contractor does not cure any defects within a reasonable time, the City may reject the Goods and cancel this Agreement in whole or in part This paragraph does not affect or limit the City's rights, including its rights under the Uniform Commercial Code, ORS Chapter 72 (UCC). 3.13 Contractor represents and warrants that the Goods are new, current, and fully warranted by the manufacturer. Delivered Goods will comply with SUPPORTING DOCUMENTS and be free from defects in labor,material and manufacture. Contractor shall transfer all warranties to the City. • 4. SUPPORTING DOCUMENTS 4.1 The following documents are,by this reference, expressly incorporated in this Agreement, and are collectively referred to in this Agreement as the "SUPPORTING DOCUMENTS:" • The Vendor's Client Services Agreement 1 4.2 This Agreement and the SUPPORTING DOCUMENTS shall be construed to ,be mutually complimentary and supplementary wherever\possible. In the event of a conflict which cannot be so resolved, the provisions of this Agreement itself shall control over any conflicting provisions in any of • the SUPPORTING DOCUMENTS. In the event of conflict between provisions of two of the SUPPORTING DOCUMENTS, the several supporting-documents shall be given precedence in the order listed in Article 4.1. 5. REMEDIES 5.1 In the event Contractor is in default of this Agreement, City may, at its option, pursue any or all of the remedies available to it under this Agreement and at law or in equity, including,but not limited to: 5.1.1 Termination of this Agreement; 5.1.2 JWithholding all monies due for the Work that Contractor has failed to deliver within any scheduled completion dates or any Work that have been delivered inadequately or defectively; 5.1.3 Initiation of an action or proceeding for damages, specific performance, or declaratory or injunctive relief; 5.1.4 These remedies are cumulative to the extent the remedies are not inconsistent, and City may . pursue any remedy or remedies singly, collectively, successively or in any order whatsoever. 5.2 In no event shall City be liable to Contractor for any expenses related to termination of this Agreement or for anticipated profits. If previous amounts paid to Contractor exceed the amount due, Contractor shall pay immediately any excess to City upon written demand provided. 6. TERM AND TERMINATION 6.1 Term Page 4 of 5: Goods and Services Agreement between the City of Ashland and Nick Alexander Films This Agreement shall be effective from the date of execution on behalf of the City as set forth.below (the "Effective Date"), and shall continue in full force and effect June 1, 2024, unless sooner terminated as provided in Subsection 6.2. 6.2 Termination 6.2.1 The City and Contractor may terminate this Agreement by mutual agreement at any time. 6.2.2 The City may, upon not less than thirty (30) days'prior written notice, terminate this Agreement for any reason deemed appropriate in its sole discretion. 6.2.3 Either party may terminate this Agreement, with cause, by not less than fourteen (14) days'prior written notice if the cause is not cured within that fourteen (14) day period after written notice. Such termination is in addition to and not in lieu of any other remedy at law or equity. 7. NOTICE Whenever notice is required or permitted to be given under this Agreement, such notice shall be,given in writing to the other party by personal delivery, by sending via a reputable commercial overnight courier, or by mailing using registered or certified United States mail, return receipt requested, postage prepaid, to the address set forth below: If to the City: • City of Ashland—Police Department Attn: Tighe O'Meara 20 E. Main Street Ashland, Oregon 97520 Phone: (541)552-2142 - With a copy to:- • City of Ashland—Legal Department 20 E. Main Street Ashland, OR 97520 Phone: (541)488-5350 If to Contractor: Nick Alexander Films Attn:Nick Alexander - 2611 Parkwood Village Lane Central Point, OR 97502 8. WAIVER OF BREACH One or more waivers or failures to object by either party to the other's breach of any provision, term, condition, or covenant contained in this Agreement shall not be construed as a waiver of any subsequent breach, whether or not of the same nature. 9. CONTRACTOR'S COMPLIANCE WITH TAX LAWS 9.1 Contractor represents and warrants to the City that: Page 5 of 5: Goods and Services Agreement between the City of Ashland arid Nick Alexander Films 9.1.1 Contractor shall, throughout the term of this Agreement, including any extensions hereof, comply with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Contractor; and (iii) Any rules,regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 9.1.2 Contractor, for a period of nofewer than six (6) calendar years preceding the Effective Date of this Agreement, has faithfully complied with: (i) All tax laws of the State'of Oregon, including but not limited to ORS 3.05.620 and ORS chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Contractor; and (iii) Any rules,regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. ( 9.2 Contractor's failure to comply with the tax laws of the State of Oregon and all applicable tax laws of any political subdivision of the State of Oregon shall constitute a material breach of this Agreement. Further, any violation of Contractor's warranty, as set forth in this Article 9, shall constitute a material breach of this Agreement. Any material breach of this Agreement shall entitle the City to terminate this Agreement and to seek damages and any other relief available under this Agreement, at law,or in equity. IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective names by their duly authorized representatives as of the dates set forth below. Page 6 of 5: Goods and Services Agreement between the City of Ashland and Nick Alexander Films CITY OF ASHLAND: Nick Alexan er(CONTRACTOR)s By: By: C61/1.1 04j107A. Signa Signature Nickolas Alexander ( O if(� Printed Name Printed Name Owner b l {1 (C )7(e tP Title Title 10-03=2023 • Date — Date (W-9 is to be submitted with this signed Agreement) Page 7 of 5: Goods and Services Agreement between the City of Ashland and Nick Alexander Films 50%of the total due on Aug 29, . 2023,in the amount of$3,500 50%of the total due on Sep 29, • • 2023,in the amount of$3,500 Client.Service Agreement Entered into on -Sep 08, 2023. Session is on Fall 2023 • Parties: Known as "Vendor" • Nick Alexander Films info@nickalexanderfilms.com • (541) 621-2326 V • and . Known as "Client" - ' • Tighe O'Meara tighe.omeara@ashland.or.us . +1 (541).778-5263 . Collectively, all of the above people or businesses entering this Agreement will be referred to as the "Parties." Purpose of the Agreement Client wishes to hire Vendor to provide services relating to Client's Video Marketing as detailed in this Agreement. Vendor has agreed to provide such services according to the terms.of this Agreement. • . . Terms Services V Vendor shall provide Client with the following services and/or products ("Services"): • Location and Delivery of Services Location.Vendor shall deliver Services to Client at the following location(s): • Cost, Fees and Payment Cost.The total cost ("Total Cost") for all Services is $7,000.00due in full by the date indicated above. Client.shall pay the Total Cost to Vendor as follows: The first payment is a non-refundable retainer. At a'minimum, Client agrees that the retainer. fee fairly compensates Vendor for committing to provide the Services and turning down other potential projects/clients. If the project is left incomplete due to the client's decision,the first payment is non-refundable and the final payment must be paid at 50% left of the remaining amount or at discretion of the VENDOR. The number of interviews per project are based on contract agreement. Any additional interviews,whether on the same film.day or another result in an additional $300 per interviewee. Any additional film days outside of the contract agreement cost $750 for a half day and $1,500 for full day. Expedited Delivery: In the event that the client wants expedited delivery (4 weeks is standard), the following costs apply: 3 week delivery- 20% of project investment • 2 week delivery- 30% of.project investment • 1 week delivery_ 40% of project investment • The CLIENT has 1 month to make a decision on a project proposal or video package and sign the proposal. If no signature is obtained within one month, any future project is subject to price changes,VENDOR availability and other uncontrollable factors. Once thesignature is given electronically or on paper within the time window,this contract agreement thus is legally binding and obligates the CLIENT to hire the VENDOR for the said work and pay accordingly. If the project is postponed until a later date but a signature, is given,then we will be flexible with • the CLIENT and the payment timeline; however,we require a payment before we begin working on and planning for the project. • S Exclusivity Exclusivity. Client understands and agrees that he or she has hired Vendor exclusive of any other service provider. In order to provide a high level of satisfaction and,quality of service, no other service providers,other than any assistant or third party that Vendor hires to complete • . the Services outlined in this Agreement, are permitted to provide the same or similar services or products, paid or unpaid, at the locations and dates specified in,this Agreement. Intellectual Property Copyright Ownership. In the event that any copyrighted work(s) are created as a result of the Services provided by Vendor:in accordance with this Agreement,Vendor owns all copyrights in • any and all work(s) it creates or produces pursuant to federal copyright law (Title 17, Chapter 2, Section 201-02 of the United States Code),whether registered or unregistered until complete payment is made. After payment is made,CLIENT owns the content produced and can'use for professional or personal use; however, CLIENT permits the VENDOR to showcase and use . content created on website, social media platforms, conferences and in-person events for advertising and promotional purposes of business. CLIENT also allows VENDOR to use, market, sale,and promote b-roll for future projects. B-Roll Purchase. In the event that the CLIENT wants to purchase all "raw footage"from the VENDOR . at beginning,during or at conclusion of the project,the cost is 50%of the total project investment. This includes a physical hard drive and shipment'to client (as necessary). • Artistic Release Style. Client has spent a satisfactory amount of time reviewing Vendor's work and has a - reasonable expectation that Vendor will perform the Services in a similar manner and style . unless otherwise specified in this Agreement. • Consistency. Vendor will use reasonable efforts to ensure Client's desired Services are produced in a style and manner consistent with Vendor's current portfolio and Vendor will try. to incorporate any reasonable suggestion made by Client. However, Client understands and agrees that: 1. Every client and project is different,with"different tastes; budgets, and needs; • 2. Videography services are often a subjective artand Vendor has a unique vision,with an ever-evolving style and technique; 3:Vendor1wil! use its artistic judgment when providing Services for Client,which may not include strict adherence to Client's suggestions; 4. Although Vendor will use reasonable efforts to incorporate Client's suggestions and desires when providing Client with the Services;Vendor shall have final say regarding the aesthetic judgment and artistic qualityof the Services; 5. Dissatisfaction with Vendor's aesthetic judgment or artistic ability Ore not valid reasons for termination of this Agreement or request of any monies returned. • 6. Revision Phase:We,provide the client up to 1 week to review and leave feedback on their project. Within that week,we require the client to respond to our editor in a timely fashion. Failure to communicate and provide feedback within the week will result in a late fee of $200 for every week the review period is extended. • Limit of Liability Maximum Damages. Client agrees that the.maximum amount of damages he or she is entitled to in any claim relating to this Agreement or Services provided in this Agreement are not to exceed the Total Cost of Services provided by Vendor. 3. Excuse Client of any further performance and/or payment obligations in this Agreement. • General Provisions Governing Law. The laws of Oregon govern all matters arising out of or relating to this Agreement, including torts. Severability. If any portion of this Agreement is deemed to be illegal or unenforceable,the remaining provisions of this Agreement remain in full force. • . Notice. Parties shall provide effective notice ("Notice") to each other via either of the following . methods of delivery at the date and time which the Notice is sent: 1. Email 1. Vendor's Email: info@nickalexanderfilms.com 2. Client Email: tighe.omeara@ashland.or.us • Merger.This Agreement constitutes the final, exclusive agreement between the parties relating to the Video Marketingand Services contained in this Agreement. All earlier and contemporaneous negotiations and agreements between'the,parties on the matters contained in this Agreement are expressly merged into and superseded by this Agreement. Amendment.The parties may amend this Agreement only by the parties'written consent via proper Notice. • • • Nick Alexander Signed:Sep 7,2023 nick@nickalexanderfilms.com q it&0'61�26aiz.ti Tighe O'Meara Signed:Sep 8,2023 tighe.omeara@ashland.or.us EXHIBIT A CITY OF ASHLAND, OREGON City of Ashland LIVING ALL employers describediA:GE below must comply with City of Ashland laws regulating ►.. 111:.0 • 1111 g wage_ $18.12.'per hour, effective June 30, 2023. PlirA The Living Wage is adjusted annually every June 30 by the Consumer Price Index. Employees must be paid a portion of the business of of health care,retirement, living wage: their employer,if the 401K,and IRS eligible employer has ten or more cafeteria plans(including employees,and has received childcare)benefits to the For all hours worked under a financial assistance for the employee's amount ofwages. service contract between their prof or businessfrom the employer and the City of Cit of Ashland over r Note: For temporary and Ashland if the contract $25,335.45; part-time employees,the exceeds$25,335.05 mr 1 ire. Living Wage does not apply > if,their employer is the City of to the first 1040 hours worked For all hours worked in a Ashland;including the Parks in any calendar year. For month,if the employee and Recreation Department more detals,please see spends 500 or more of the Ashland Municipal Code employee's time in that month In calculating the living wage, Section 3.12.020. vmrlting on a project or employers may add the value For additional information: • Call the Ashland City Manager's office at 541-488-6002 or write to the.City Manager, City Hail,20 East Main Street,Ashland,OR 97520,or visit the City's website at www.ashland.or.us. Notice to Employers: This notice must be posted in areas where it can be seen by all employees. CITY OF 'ASHLAND Page 8 of 5: Goods and Services Agreement between the City of Ashland and Nick Alexander Films • • .'�xu THE HARTFORD • -,:0„.1 BUSINESS SERVICE CENTER THE 3600 WISEMAN BLVD HARTFORD SAN ANTONIO TX 78251 i September 6, 2023 • CITY OF ASHLAND 20 E MAIN ST ( ASHLAND OR 97520-1814 Account Information: n, Contact Us Policy Holder Details : Nickolas Alexander Need Help? Chat online or call us at (866)467-8730. We're here Monday- Friday. Enclosed please find a Certificate Of Insurance for the above referenced Policyholder. Please contact us if you have any questions or concerns. Sincerely, • Your Hartford Service Team - • • WLTR005 DATE(MM/DD/YYYY) : .ecIng. � CERTIFICATE OF LIABILITY INSURANCE • 09/06/2023 ' 'THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE ' POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A'CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE,CERTIFICATE HOLDER. , IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATIONIS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). ' , PRODUCER CONTACT NORTHEAST AGENCIES INC/PHS NAME: - PHONE (866)467-8730 FAX 01216380 (AIC,No,Ext): • (A/C,No): The Hartford Business Service Center - 3600 Wiseman Blvd E-MAIL San Antonio,TX 78251 ADDRESS: INSURER(S)AFFORDING COVERAGE NAICM INSURED INSURER A: Twin City Fire Insurance Company 29459 Nickolas Alexander • INSURER B 2611 Parkwood Village Ln INSURER C: ' Central Point OR 97502 INSURER D: INSURER E: INSURER F: • COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: • THIS IS TO CERTIFY THAT THE-POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH.THIS ' CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE.INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ' INSR TYPE OF INSURANCE ADDL SUER POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR INSR WVD IMMIDDIYYYYI IMMIDD/YYYYI COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $2,000,000 CLAIMS-MADE[OCCUR DAMAGE TO RENTED • $1,000,000 II 11 PREMISES(Ea occurrence) • X General Liability MED EXP(Any one person) $10,000 A X 01 SBA BE2497 12/03/2022 12/03/2023 PERSONAL&ADV INJURY $2,000,000 • GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $4,000,000 . POLICY❑PRO- JECT LOC PRODUCTS-COMP/OPAGG— — $4,000,000 OTHER: --.1 AUTOMOBILE LIABILITY _ / COMBINED SINGLE LIMIT $2,000,000 _ (Ea accident) _ ANY AUTO . BODILY INJURY(Per person) ALL OW A NED SCHEDULED 01 SBA BE2497 12/03/2022 12/03/2023 BODILY INJURY(Per accident) AUTOS AUTOS . , _ _ HIRED NON-OWNED PROPERTY DAMAGE X AUTOS X AUTOS • (Per accident) — _ UMBRELLA LIAB OCCUR • EACH OCCURRENCE EXCESS LIAB CLAIMS- ' AGGREGATE MADE ' DED RETENTION$ . ' WORKERS COMPENSATIONPER OTH- AND EMPLOYERS'LIABILITY . STATUTE ER ' ANY YIN E.L.EACH ACCIDENT PROPRIETOR/PARTNER/EXECUTIVE r N/A — OFFICER/MEMBER EXCLUDED? I E.L.DISEASE-EA EMPLOYEE (Mandatory In NH) 1 If yes,describe under E.L.DISEASE-POLICY LIMIT DESCRIPTION OF OPERATIONS below • A EMPLOYMENT PRACTICES 01 SBA BE2497 12/03/2022 12/03/2023 Each Claim Limit $10,000 LIABILITY • Aggregate Limit $10,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) Those usual to the Insured's Operations.City of Ashland is an additional insured per the Business Liability Coverage Form SS0008,attached to this policy. • CERTIFICATE HOLDER • . CANCELLATION ' • CITY OF ASHLAND SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED 20 E MAIN ST BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED ASHLAND OR 97520-1814 ,IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE • ©1988-2015 ACORD CORPORATION.All rights reserved. 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