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2022-125 PO 20220292- Accurate Plumbing Solutions
Purchase Order irc � , Fiscal Year 2022 Page: 1 of: 1 B City of Ashland __-=__ - -. - =�efelet I ATT.: Accounts Payable Purchase n L LTJ O n n 0 n 92 L 20 E. Main LL Ashland, OR 97520 Order# T Phone: 541/552-2010 O Email: payable@ashland.or.us V S CIO Parks Department NE ACCURATE PLUMBING SOLUTIONS H Admin Office 340 South Pioneer PO BOX 1503 P Ashland, OR 97520 R MEDFORD, OR 97501 T Phone: 541/488-5340 O Fax:-541/488-5314 47-:17-- - Ya 9 B1x� `r taave-ils =�c--E L.7.FE-- °7 _-75`- m- ap#f:_; n .,e.-maize " --,-- —�—�.� C-.=�����,-I-I�::=�c:-Ia���`-is;.l=_6���;...J�.T��..�_--t -. � -- "����!�a=1�•-=za�--,�`��--_-- --�=__—= _ Michael Black =gam�z lc��ate--=:s=s;te(el��`I:s=1eI=Ii=_(@EP�=e��.�-_"_---�--:—�-C--'e�0.lild.`;et=isig: .PAI�:€ —__—_ vlI s r==MM'P=e 03/28/2022 - 6444 FOB ASHLAND OR/NET30 City Accounts Payable _ 6= - _£ '� Water Meter Installation 1 Connect new water meter to internal plumbing at Ashland Senior 1.0 $1,100.00 $1,100.00 Center(1699 Homes Avenue) Goods and Services Agreement(Less than $35,000) Completion date: April 30, 2022 Project Account: ***************GL SUMMARY*************** 126900-602220 $1,100.00 By: 7i Date: _— Au horize i nature F= $1 100.00 it -er - Q (c4frXa_ Ga i'.e FORM #3 d -,4- 4 , ''t,/"Iii, o F ) ��. 7 ,�,rate �S H LAND 3 7 e ",�, t:),F ' i�-1,g ...,1 g;: :r.o ' yy;1: y., 'r'�� �h,'�,�,� .i. ..�. � � •sl 1 � std 1:3,• ��a��'.'i• l REQUISITION Airi ,,/ Q 7-7--- 9 ►fat re 03/16/2022 • Required date for delivery: 03125/2022 Vendor Name ( Accurate Plumbing, Electrical and Automotive Solutions Address,City,State,Zip PO Box 1503,Medford OR 97501 Contact Name&Telephone Number 541-773-3035 Email address ' ccapsinvoice@gmail.com SOURCING METHOD . ❑ Exempt from Competitive Bidding ❑ Invitation to Bid ❑ Emergency ❑ Reason for exemption: Date approved by Council: ❑ Form 1113,Written findings and Authorization • ❑ AMC 2.50 (Attach copy of council communication) ❑ Written quote or proposal attached ❑ Written quote or proposal attached _(If council approval required,attach copy of CC) I!I Small Procurement ❑ Request for Proposal Cooperative Procurement Not exceeding$5,000 Date approved by Council: 0 State of Oregon El Direct Award _(Attach copy of council communication) Contract# ❑ Verbai/Written bid(s)or proposal(s) ❑ Request for Qualifications(Public Works) ❑ State of Washington Date approved by Council: Contract# Attach co. of council communication • ❑ Other government agency contract .Intermediate Procurement ❑ Sole Source Agency GOODS&SERVICES ❑ Applicable Form(#5,6,7 or 8) Contract# Greater than$5,000 and less than$100,000 ❑ Written quote or proposal attached Intergovernmental Agreement ❑ (3)Written bids&solicitation attached ❑ Form#4,Personal Services$5K to$75K Agency PERSONAL SERVICES Date approved by Council: ❑ Annual cost to City does not exceed$25,000. Greater than$5,000 andless than$75,000 Valid until: (Date) Agreement approved by Legal and approved/signed by ❑ Less than$35,000,by direct appointment ,'❑ Special Procurement City Administrator.AMC 2,50.070(4) ❑ (3)Written'proposals&solicitation attached ❑ .Form#9,Request for Approval ❑ Annual cost to City exceeds$25,000,Council ❑ Form#4,Personal Services$5K to$75K ❑ Written quote or proposal attached approval required,(Attach copy of council communication) Date approved by Council: Valid until: (Date) ' Description of SERVICES Total Cost Connect new water meterer to internal plumbingat Ashlandn d Senior Center, 1699 Homes Avenue, p Ashland. 11 0. Item# Quantity Unit Description of MATERIALS. Unit Price • Total Cost 0 Per attached quote/proposal I OTAL COST''; Project Number • Account Number 1 2 s 6 0 0.6 0 2 2 2 0 Account Number - Account Number - *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support-Yes/No By signing this requisition form,I certify that the City's public contracting requirements have been satisfied, Employee: b�' -4— r- Peer- 5//,4'/ '- -' Department Head: 7/de.Cia4-14. aiauA (Equal to or greater than$5,000) Department Manager/Supervisor: City Manager: (Equal to or greater than$35,000) Funds appropriated for current fiscal year; YES le) Finance Director-(Equal to or greater than$5,000) Date Comments.' This was an unbudged expense caused by Walker School conWclion,Will be covered by cost savings In other budget lines. Form#3-Requisition Kariann Olson From: Kariann Olson Sent: Thursday,March 24,2022 11:04 AM To: Isleen Glatt;Tara Kiewel Cc: Kariann Olson Subject: RE:PO Request for Accurate Plumbing and Colonial Decorators Hello; • Two things. . . #1 Insurancerequirements. . .missing additional insured endorsements for general liability and auto.. . .for both Accurate Plumbing and Colonial Decorators. Insurance verbiage you can use to request insurance requirements: The City requires a Certificate of Insurance for General Liability,Automobile,and Workers'Compensation, including the City of Ashland(20 E. Main,Ashland, OR 97520)named as the additional insured on the insurance certificate. The • additional insured boxes for General Liability and Automobile will need to be checked on the insurance certificate and actual copies of the additional insured endorsements for General Liability and Automobile will need to be provided with the Certificate of Insurance. #2 Only department heads and city manager signs contracts. A bid/proposal is a contract so we do not have authority to sign bids/proposals. Since you have city contracts that reference the bid/proposal you do not need to sign the bid/proposal,just the contract. (Refer to plumbing bid signed by Tara.) • Thank you. . Kariann Kariann Olson Purchasing Specialist • City of Ashland .90 N. Mountain Ave. Ashland, Oregon 97520 Tel 5417488-5354 • Fax. 541-488-5320 TTY 800-735-2900 • kari.olson@ashland.or.us Visit the City's web site at: www.ashland.or.us • This email transmission is official business of the City of Ashland, and it is subject to Oregon Public Records law for disclosure and retention. If you have received this message in error, please contact me at (541)488-5354.Thank you. From: Isleen Glatt<isleen.glatt@ashland.or.us> Sent:Thursday, March 24,2022 10:42 AM _ • To: Kariann Olson<kari.olson@ashland.or.us> Subject: FW: PO Request.for Accurate Plumbing Isleen Glatt, Senior Services Superintendent . (she/her/hers) • 1 Ashland Parks & Recreation, Senior Services Division 1699 Homes Avenue -r. Ashland, OR 97520 desk: 541-552-2481 ( main:541-488-5342 isleen.glatt@ashland.or.us This email transmission is official business of the City of Ashland and it is subject to Oregon Public Records Law for disclosure and retention.If you have received this message in error,please contact me at(541)552-2481. From: Isleen Glatt Sent: Friday, March 18, 2022 11:23 AM To: Kariann Olson<kari.olson@ashland.or.us> • Cc:Tara Kiewel<tara.kiewel@ashland.or.us> • Subject: PO Request for Accurate Plumbing Hi Kari, . Please see attached PO request for this$1100 unexpectedplumbing job.Tara and I are a unclear if the most recent rules from Finance require POs for jobs under$5000. Please let us know if this is overkill. I will submit a second PO Request in a separate email. Thank you, Isleen Isleen Glatt,Senior Services Superintendent(she/her). Ashland Parks& Recreation Commission,Senior Services Division 1699 Homes Avenue Ashland, OR 97520 Main:541-488-5342 . Desk:541-552-2481 • . • Email: isleen.glatt@ashland.or.us r This email transmission is official business of the City of Ashland and it is subject to Oregon Public Records Lawfor disclosure and retention.If you have received this message in error,please contact me at(541)552-2481. 2 i Kariann Olson • From:' Tara Kiewel Sent: Friday,March 25,2022 11:56 AM i To: Kariann Olson;Is-- . Subject: Re:P• •-.uest for Accurate Plumbing and Colonial Decorators - Hi Kariann,,, - • Yes, cc urate Plumbing was already completed. We had to move quickly with this project due to a requi - wate eter move for the Senior Center which was prompted by the construction at Wal,• so Tara Administrative Analyst Ashland Parks&Recreation Commission ' 340 S. Pioneer St.,Ashland,OR 97520 • Tel:541-552-2257 Fax 541-488-5314 www.ashlandparksandrec.org This email transmission is official business of the City of Ashland, and it is subject to Oregon Public Records law for disclosure and retention. If you have received this-message in error,please contact me at 541-552-2257. Thank you. From: Kariann Olson<kari.olson@ashland.or.us> Sent: Friday, March 25,2022 11:47 AM , To: Isleen Glatt<isleen.glatt@ashland.or.us>;Tara Kiewel<tara.kiewel@ashland.or.us> Cc: Kariann Olson<kari.olson@ashland.or.us> Subject: RE: PO Request for Accurate Plumbing and Colonial Decorators Hello Isleen, If I heard correctly,you mentioned in your voice mail that one of these projects was already completed. If this is correct, there is no need to request proof of insurance for a project that has already been.completed. Thank you. Kariann Olson Purchasing Specialist City of Ashland 90 N. Mountain Ave. _ Ashland, Oregon 97520 Tel 541-488-5354 Fax 541-488-5320 TTY 800-735-2900 • kari.olson@ashland.or.us Visit the City's web site at: www.ashland.or.us This email transmission is official business of the City of Ashland,and it is subject to Oregon Public Records law for disclosure and retention. If you have received this message in error, please contact me at(541)488-5354.Thank you. From: Isleen Glatt<isleen.glatt@ashland.or.us> Sent: Friday, March 25, 2022 11:46 AM 1 3 • To: Kariann Olson<kari.olson@ashland.or.us>;Tara Kiewel<tara.kiewel@ashland.or.us> Cc: Kariann Olson<kariann009@gmail.com> Subject: RE: PO Request for Accurate Plumbing and Colonial Decorators Okay, I have contacted the insurance agent for Colonial Decorators, and Tara is in touch with Accurate Plumbing. Thanks for correction about not signing the quote in the future. I am attaching an unsigned copy of the quotes for both, if you would prefer to substitute in the documentation. Isleen Glatt, Senior Services Superintendent (she/her/hers) Ashland Parks & Recreation, Senior Services Division 1699 Homes Avenue Ashland, OR 97520 desk: 541-552-2481 main: 541-488-5342 isleen.glatt@ashland.or.us This email transmission is official business of the City of Ashland and it is subject to Oregon Public Records Law for disclosure and retention.If you have received this message in error,please contact me at(541)552-2481. From: Kariann Olson<kari.olsonPashland.or.us> Sent:Thursday, March 24, 2022 12:35 PM To: Isleen Glatt<isleen.glatt@ashland.or.us>;Tara Kiewel<tara.kiewel@ashland.or.us> Cc: Kariann Olson<kariann009@gmail.com> Subject: RE: PO Request for Accurate Plumbing and Colonial Decorators Yes, ideally a "Y" is needed for General Liability and Auto, not Workers' Comp-and-actual copies of the additional. insured pages are required too. Thank you. Kariann Olson • Purchasing Specialist, City of Ashland 90 N. Mountain Ave. Ashland, Oregon 97520 Tel 541-488-5354 Fax 541-488-5320 TTY 800-735-2900 kari.olson@ashland.or.us Visit the City's web site at: www.ashland.or.us This email transmission is official business of the City of Ashland, and it is subject to Oregon Public Records law for disclosure and retention. If you have received this message in error, please contact me at(541)488-5354.Thank you. From: Isleen Glatt<isleen.glatt@ashland.or.us> Sent:Thursday, March 24, 2022 12:25 PM To: Kariann Olson<kari.olsont ashland.or.us>;Tara Kiewel<tara.kiewel@ashland.or.us> Subject: RE: PO Request for Accurate Plumbing and,Colonial Decorators I saw that Colonial Decorators had their general liability, auto and workers comp all on thesame certificate, attached again here. Is it that they did not put Y in additional insured column for auto and workers_comp? If so, I will reach out to them to get that. Tara will look into Accurate Plumbing. I need to take the rest of the day off, but I will check email tomorrow morning. Isleen Glatt, Senior Services Superintendent (she/her/hers) Ashland Parks & Recreation, Senior Services Division 1699 Homes Avenue Ashland, OR 97520 desk: 541-552-2481 1 main: 541-488-5342 isleen.glatt@ashland.or.us This email transmission is official business of the City of Ashland and it is subject to Oregon Public Records Law for disclosure and retention.If you'have received this message in error,please contact me at(541)552.2481. From: Kariann Olson<kari.olson@ashland.or.us> Sent:Thursday, March 24,2022 11:04 AM To: Isleen Glatt<isleen.glatt@ashland.or.us>;Tara Kiewel<tara.kiewel@ashland.or.us> Cc: Kariann Olson<kari.olson@ashland.or.us> Subject: RE: PO Request for Accurate Plumbing and Colonial Decorators Hello, Two things. . . • #1 Insurance requirements. . .missing additional insured endorsements for general liability and auto.. . .for both Accurate Plumbingand Colonial Decorators. Insurance verbiage you can use to request insurance requirements: The City requires a Certificate of Insurance for General Liability,Automobile, and Workers'Compensation, including the City of Ashland(20 E. Main,Ashland, OR 97520)named as the additional insured on the insurance certificate. The additional insured boxes for General Liability and Automobile will need to be checked on the insurance certificate and actual copies of the additional insured endorsements for General Liability and Automobile will need to be provided with the Certificate of Insurance. , #2 Only department heads and city manager signs contracts. A bid/proposal is a contract so we do not have authority to sign bids/proposals. Since you have city contracts that reference the bid/proposal you do not need to sign the bid/proposal,just the contract. (Refer to plumbing bid signed by Tara.) Thank you. Kariann Kariann Olson Purchasing Specialist City of Ashland . 90 N. Mountain Ave. 3 Ashland, Oregon 97520 Tel 541-488-5354 Fax 541-488-5320 TTY 800-735-2900 kari.olson@ashland.or.us Visit the City's web site at: www.ashland.or.us This email transmission is official business of the City of Ashland,and it is subject to Oregon Public Records law for disclosure and retention. If you have received this message in error, please contact me at(541)488-5354.Thank you. From: Isleen Glatt<isleen.glatt@ashland.or.us> Sent:Thursday, March 24,2022 10:42 AM To: Kariann Olson<kari.olson@ashland.or.us> Subject: FW: PO Request for Accurate Plumbing - Isleen Glatt, Senior Services Superintendent (she/her/hers) Ashland Parks & Recreation, Senior Services Division 1699 Homes Avenue Ashland, OR 97520 desk: 541-552-2481 main: 541-488-5342 , isleen.glatt@ashland.or.us This email transmission is official business of the City of Ashland and it is subject to Oregon Public Records Law for disclosure and retention.If you have received this message in error,please contact me at(541)552-2481. From: Isleen Glatt Sent: Friday, March 18, 2022 11:23 AM To: Kariann Olson<kari.olson@ashland.or.us> Cc:Tara Kiewel<tara.kiewel@ashland.or.us> Subject: PO Request for Accurate Plumbing Hi Kari, Please see attached PO request for this$1100 unexpected plumbing job.Tara and I are a unclear if the most recent rules from Finance require POs for jobs under$5000. Please let us know if this is overkill. I will submit a second PO Request in a separate email. Thank you, Isleen Isleen Glatt,Senior Services Superintendent(she/her) Ashland Parks& Recreation Commission,Senior Services Division 1699 Homes Avenue Ashland, OR 97520 Main: 541-488-5342 Desk: 541-552-2481 Email: isleen.glatt@ashland.or.us 4 This email transmission is official business of the City of Ashland and it is subject to Oregon Public Records Law for disclosure and retention:If you have received this message in error,please contact me at(541)552-2481. 5 • • GOODS AND'•S'ERVl10ES AGREEMENT (LESS THAN $35,000) PROVIDER: Accurate Plumbing Solutions F PROVIDER'S CONTACT; SLA 20 East Main Street ADDRESS: P.O. Box 1503 Medford OR. 97504 Ashland,Oregon 97520 • Telephone: 541/488-5587 PHONE: 541-773-3035 Fax: 541/488-6006. This Goods and Services Agreement (hereinafter "Agreement") is entered into by and between the City of Ashland, an Oregon municipal corporation (hereinafter "City") and Accurate Plumbing Solutions, (a domestic business corporation) ("hereinafter"Provider"), for replacement of plumbing for new water meter installation at. the Senior Center. 1. PROVIDER'S OBLIGATIONS 1.1 Provide new 1" pex from the new water meter, under the concrete wall and into the foundation to reconnect new water service and disconnect the old service. We are not responsible for backfilling any of the trench that has been excavated as set forth in the"SUPPORTING DOCUMENTS"attached hereto and, by this reference, incorporated.herein. Provider expressly acknowledges that time is of the essence of any completion date set forth in the SUPPORTING DOCUMENTS, and that no waiver or extension of such deadline maybe authorized except in the same manner as herein provided for authority to exceed. the maximum compensation. The services defined and described in the "SUPPORTING DOCUMENTS"shall hereinafter be collectively referred to as "Work:" • 1.2 Provider shall obtain and maintain during the term of this Agreement and until City's final acceptance of all Work received hereunder, a policy-or policies of liability insurance including commercial general liability insurance with a combined single limit, or the equivalent, of not less than $2,000,000 (two million dollars)per occurrence for Bodily Injury and Property Damage. • 1.2.1 The insurance required in this Article shall include the following coverages: ® Comprehensive General or Commercial General Liability, including personal injury, contractual liability, and products/completed Operations coverage; and ® Automobile Liability; and ® Workers' Compensation. • 1,2.2, Each policy of such insurance shall be on an "occurrence" and not a "claims made" form, and ' shall: o Name as additional insured "the City of Ashland, Oregon, its officers, agents and employees" with respect to claims arising out of the- provision of Work under this Agreement; • Apply to each named and additional named insured as though a separate policy had been issued to each,provided that the policy limits shall not be increased thereby; • n Apply as primary coverage for each additional named insured except to the extent that two or more such policies are intended-to "layer" coverage and, taken together, they provide total coverage from the first dollar of liability; . Page 1 of 5: Goods and Services Agreement between the City of Ashland and Accurate Plumbing Solutions O Provider shallimmediately notify the City of any change in insurance.coverage • 0 Provider shall supply an endorsement naming the City, its officers, employees and agents as additional insureds by the Effective Date of this Agreement.; and O Be evidenced by a certificate or certificates of such.insurance approved by the City. 1.3 Provider shall,at its own expense,maintain Worker's Compensation Insurance in compliance with ORS 656.017,. which requires subject employers to provide workers' compensation coverage for all of its subject workers. 1.4 Provider agrees that no person shall, on the grounds of race, color, religion, creed, sex, marital status, familial status or domestic partnership, national origin, age, mentalor physical disability, sexual orientation, gender identity or source of income, suffer discrimination in the performance of this Agreement when employed by Provider. Provider.agrees to comply with all applicable requirements of federal and state civil rights andrehabilitation statutes, rules and regulations. Further, Provider agrees • not to discriminate against a disadvantaged business enterprise,minority-owned business,woman-owned business, a business that a service-disabled veteran owns or an emerging small business enterprise certified under ORS 200.055,in awarding subcontracts as required by ORS 279A.110. I 1.5 In all solicitations either by competitive bidding or negotiation made by Provider for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or suppliershall be notified by the.Providers of the Provider's obligations under this Agreement and Title VI.of the Civil Rights Act of 1964 and other federal nondiscrimination laws. 1.6 Living Wage"Requirements: If the amount of this Agreement is $22,310.46 or more, Provider is required to comply with Chapter 3.12 of the Ashland Municipal.Code by paying a living.wage,as defined in that chapter, to all employees performing Work underthis Agreement and to any Subcontractor who performs 50% or more of the Work under this Agreement. Provider is also required to post the notice attachedhereto as"Exhibit A"predominantly in areas where it will be seen by all employees. 1.7 Assignment: Provider shall not assign this Agreement or subcontract any portion of the Work to be provided hereunder without the prior written consent of the City. Any attempted assignment or stibcontract without written consent of the City shall be void. Provider shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them,and the approval by the City of any assignment or subcontract shall not create any contractual relation between the assignee • or subcontractor and the City. 2. CITY'S OBLIGATIONS 2.1 City shall pay Provider the sum of$990.00(nine-hundred and ninety dollars) as provided herein as full compensation for the Work as specified in the SUPPORTING DOCUMENTS. 2.2 In no event shall Provider's total of all compensation and reimbursement under this Agreement exceed thesum of $990.00 (nine-hundred and ninety dollars) without express, written approval from the City official whose signature appears below, or such official's successor in office. Provider expressly acknowledges that no other person has authority to order or authorize additional Work which would cause this maximum sum to be exceeded and that any authorization from the responsible official must be in. writing. Provider further acknowledges that any Work deliveredor expenses incurred without authorization as provided herem is done at Provider's own risk and as a volunteer without expectation of compensation or reimbursement. Page 2 of 5: Goods and Services Agreement between the City of Ashland and Accurate:Plumbing'Solutions • 3; GENERAL PROVISIONS 3.1 Thisis a non-exclusive Agreement. City is not obligated to procure any specific amount of Work from Provider and is free to procure similar types of goods and services from other providers in its sole discretion. 12 Provider is an independent contractor and not an employee or'agent of the.City for any purpose. 3.3 Provider is riot entitled to, and expressly waives all claims to City benefits such as health and disability insurance, paid:leave, and retirement.. 3.4 This. Agreement embodies the full and .completeunderstanding of the parties respecting the subject matter hereof. It supersedes all prior agreements,negotiations,and representations between the parties,. whether,written or oral. 3.5 This Agreement may be amendedonly by'written instrumentexecuted with the same formalities as this - Agreerneiit. 3.6 The following laws of the State of Oregon are hereby incorporated by reference into this Agreement: ORS 27913.220:.2798.230 and 279B.235. 3.7 This Agreement shall be governed by the laws of the State.of Oregon without regard to conflict of laws principles. Exclusive venue for litigation of any action arising under this Agreement shall be in the Circuit Court of the State of Oregon for Jackson County unless exclusive jurisdiction is in federalcourt, in which case exclusive venue shallbe in the federal district court for the district of Oregon. Each party expressly waives any and all rights to maintain an action under this Agreement in any other venue,,and expressly consents that, upon motion of the other party, any case may be dismissed or its venue transferred, as appropriate,so as to effectuate this choice of venue. 3.8 Provider shall defend,save,hold harmless and indemnify the City and its officers,employees and agents from and against any andall claims, suits, actions, losses, damages, liabilities, costs, and expenses of any nature resulting from, arising out of,' or relating to the activities of Provider or its officers, employees, contractors,or agents under'this Agreement... 3.9 Neither party to this Agreement shall hold the other responsible for damages or delay in performance caused by acts of God,strikes,lockouts,accidents,or other events beyond the control of the other or the other's officers, employees or agents. 3.10 If aiy provision of this Agreement is found by a court of competent jurisdiction to be unenforceable, such provision shall not affect the other provisions, but such unenforceable provision shall be deemed modified to the extent necessary to render it enforceable; preservingto the fullest extent permitted the intent of Provider and the City set forth in this Agreement, 3.11 Deliveries will be F.O.B destination. Provider shall pay all transportation and handling charges for the - Good;s. Provider isresponsible and liable for loss or damage until final inspection and acceptance of the Goods by the City. Provider remains liable for latent defects,fraud, and warranties. - 3.12 The City may inspect and test the Goods. "I he City may reject non-conforming Goods and require Provider to correct them without charge orr deliver them at reduced price, as negotiated. If Provider does not cure any defects within a reasonable time, the City may reject the Goods and cancel this Page'3 of 5: Goods and Services Agreement between the City of Ashland and.Accurate.plumbing Solutions ' Agreement in whole or-in part. This paragraph does not affect or limit the City's tights, including its rights under the Uniform Commercial code, ORS Chapter 72 (UCC). 3.13 Provider represents_ and warrants that the Goods are new, current, and fully warranted by the manufacturer. Delivered Goods will comply with SUPPORTING DOCUMENTS arid be free from defects in labor, material and manufacture. Provider shall transfer all warranties to the City. 4. SUPPORTING DOCUMENTS 4.1 The following documents are, by this reference, expressly incorporated in this Agreement and are collectively referred to in this Agreement as the "SUPPORTING DOCUMENTS:" 0 The Providers complete written bid proposal dated March 1,2022. 4.2 This Agreement and the SUPPORTING DOCUMENTS shall be construed to be mutually complimentary and supplementary wherever possible. In the event of a conflict which cannot be so resolved, the provisions of this Agreement itself shall control over any conflicting provisions in any of the SUPPORTING DOCUMENTS in the event of conflict between provisions of two of the SUPPORTING DOCUMENTS,the seVeral supporting documents shall be given precedence in the order listed in Article 4.1. • 5. REMEDIES 5.1 •In the event Provider is in default of this Agreement, City may, at its option, pursue any or all of the remedies available to it under this Agreement and at law or in equity,including, but not limited to: 5. .1. Tern fination of this Agreement; 5.1.2 Withholding all monies.due for the Work that Provider has failed to'deliver within any scheduled- , completion dates or any Work that have been delivered inadequately or defectively; 5.1.3 Initiation of an action or proceeding for damages, specific performance, or declaratory or injunctive relief; 5.1.4 These remedies are cumulative to the extent the remedies are not inconsistent,and City may pursue any remedy or remedies singly, collectively, successively or in any order whatsoever. 5.2 In no event shall City be liable to Provider for any expenses related to termination of this Agreement or for anticipated profits. If previous amounts paid to Provider exceed the amount due, Provider shall pay immediately any excess to City upon written demand provided. • 6. TERM AND TERMINATION 6.1 Term This Agreement shall be effective from thedate of execution on behalf of the City as set forth below (the "Effective Date"), and shall continue in full force and effect until April 30, 2022 unless sooner terminated as provided in Subsection 6.2. 6.2 Termination 6.2.1 The City and Provider may terminate this Agreement by mutual agreement at any time, 6.2.2 The City may, upon not less than thirty (30) clays' prior written notice, terminate this Agreement for any reason deemed appropriate in its sole discretion. 6.2.3 Either party may terminate this Agreement with cause,by not less than fourteen (14) days' prior written notice if the cause is not cured within that fourteen(14) day period after written notice. Such termination is in addition to and not in lieu of any other remedy at law or equity. 7. NOTICE Page 4 of 5: Goods and SerViees Agreement between the City of Ashland and.Accurate Plumbing Solutions _ . Whenever notice is required or permitted to be given under'this Agreement, such notice'shall'be given in writing to the other party by personal delivery,by sending via a reputable commercial overnight courier, or by mailing using registered or certified United States mail, returnreceipt requested,postage prepaid, to the address set forth-below: j If to the City: Parks and Recreation Commission l Attn: Michael Black 20 E. Main Street Ashland;Oregon 97520 Phone:(541)488-4390 With a copy to: City of:Ashland. Legal Department 20 E. Main Street Ashland, OR 97520 Phone: (541)488-5350 If to Provider: Accurate Plumbing Solutions P.O. Box .1503 Medford OR. 97504 8. WAIVER OF.BREACH • One or more waivers or failures to object by either party to the other's breach of'any provision,term,condition, or covenant contained in.this Agreement shall not be,construed as a waiver of any subsequent breach,whether or not of the same nature. 9. PROVIDER'S COMPLIANCE WITH TAX LAWS 9.1 Provider represents and warrants to the City that: 9.1.1 Provider shall, throughout the term of this Agreement, including any extensions hereof, comply with: (i) All tax laws of the State of Oregon, including but not limited to ORS'305.620 and ORS chapters 316,317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Provider; and (iii) Any rules,regulations, charter provisions, or ordinances,that implement or enforce any of the foregoing tax laws or provisions. 9-.1,2 Provider,for a period of no feWer than six (6),calendar years,preceding the Effective Date of this Agreement, has faithfully complied with: (i) All tax-laws of the State of Oregon, including but net limited to ORS 305.620 and ORS chapters 316,3.17,and 318; (ii) Any tax provisions imposed by a political subdivision of the.State of Oregon applicable:to Provider;and (iii)' Any rules, regulations,charter provisions, or ordinances that',implement or enforce any of the foregoing tax laws or"provisions. 9.2 Provider's failure to comply with the tax laws of the State of Oregon and all applicable tax laws of any , political subdivision of the State of Oregon shall constitute-a materialbreach of this Agreement. Further; e any violation of Provider's warranty, as forth in this Article 99, shall constitute a material breach of Page 5 of 5: Goods and Services Agreement between the City or Ashland and Accurate Plumbing Solutions 12 • this Agreement. Any material breach of this Agreement shall entitle the City to terminate this Agreement and to seek damages and any other relief available under this Agreement,at law,or in.equity. IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective names by their duly authorized representatives as of the dates set forth below. , CITY OF ASHLAND: Accurate. Plut •bi.,v;So tio (PROVIDER): By: 71//eta414. gesei—o‘ By: / Signature Si tnature Michael A. Black Printed.Name, Printed Name . Director, APRC Nsl\i‘Nt Title Title 3/18/22 c:-2) 1 ItAI (yaa Date Date (W-9 is to be submitted with this signed Agreement) - i --- Purchase Order No. • . . Page of 5: Goods and Services Agreement between the City of Ashland and Accurate Plumbing Solutions • • Lw.--- I - - DATE-(MM/DO/YYYY) -'' LIN. A � I ` C3/14/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POUCIES BELOW.THIS CERTIFICATE OF INSURANCE DOES(NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),: AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: CLIENT CONTACT CENTER FEDERATED MUTUAL INSURANCE COMPANY PHONE FAX HOME OFFICE:P.O.BOX 328 (A/C,No,Ext):888-3334949 (A/C,NoJ_507=446-4664 OWA'1 ONNA,MN 55060 E-MAIL CLIENTCONTACTCENTERAFEDINS_COM ._.._..__ INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:FEDERATED MUTUAL INSURANCE COMPANY 13935 INSURED 184.231-9 INSURER B: CARLSON CORP INSURER C:_ PO BOX 1503 - — E MEDFORD,OR 97501-0112 INSURER 0: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:111 REVISION NUMBER:0 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH'POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR - ADDL SUER POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER (MMM DD/YYYY) IMM/DDIYYYY) LIMITS ) X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE ' $1,000,000 I $100,000 CLAIMS•MADE X I OCCUR DAMAGE TO RENTED PREMISES d PEGILTenOl. MED EXP(Any one person) EXCLUDED:' A _ N N 9329570 11/01/2021 11/01/2022 PERSONAL&ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPUES PER: GENERAL AGGREGATE X POLICY 1 I PRO-CT I I_ $2,000,000 JE1 LOC PRODUCTS-COMP/OP ACG. $2,000,000 ....OTHER: , z AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT X j ANY AUTO _Ea accident) $1,000,000 l BODILY INJURY(Per person) ADOWNED AUTOS ONLY SCHEDULED AUTOS N N - 9329570 11/01/2021 11/01/2022 BODILY INJURY(Per.accident) ' HIRED AUTOS ONLY NON-AAUTOS NED PROPERTY DAMAGE AUTOS ONLY ,..(Pet acc g_e.0.y X UMBRELLA LIAB X OCCUR. EACH OCCURRENCE $1,000,000 A EXCESS LIAR CLAIMS-MADE N N 9329571 11/01/2021 11/01/2022 AGGREGATE $1,000,000 BED RETENTION ' -- WORKERS COMPENSATION PER STATUTE OTH- AND EMPLOYERS'LIABILITY V I N ER ANY PROPRIETOR/PARTNER/EXECUTIVE I E.L EACH ACCIDENT OFFICER/MEMBER EXCLUDED? N 1 A (Mandatory in NH) E.L.DISEASE EA EMPLOYEE I It yes,describe under DESCRIPTION OF OPERATIONS below - E.L DISEASE-POLICY OMIT 1 DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES(ACORD 101,Additional Remarks.Schedule,may be attached IImorespace is required) CERTIFICATE HOLDER CANCELLATION 184-231-9 111 0 CITY OF ASHLAND - SHOULD ANY OF THE ABOVE DESCRIBED POUCIES BE CANCELLED BEFORE 20 E MAIN ST THE EXPIRATION DATE THEREOF, NOTICE WILL BE DEUVERED IN ASHLAND,OR 97520-1814 ' ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE. $ r 4 Yei1/4A., O 1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016103) The ACORD name andiogo are registered marks of ACORD i , i ACGR I, p® @���+c� � DATE(MMIDDIYYYY) CERTIFICATELIABILITY 'i� � 0tlir1� 1.1/1/2021: . THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. , IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Terry Friend • Protectors Insurance,LLC PHONE I FAX __... P.O.Box 4669 (A/c,No:Ext)'541-842-2958 iArcAo) 541 772.1906 E-MAIL " Medford OR 97504 _ADDRESS: terryf@protectorsins.com INSURER(S)AFFORDING COVERAGE NAIC# _ - _.......�.—_._.-_..__.__._.._.... __._.._INSURER A SAIFCorporation..• .... .......... .... .. 52411.3.... INSURED CARLS.2 INSURER 6 ... Carlson Corp dba Accurate Plumbing Solutions dba Accurate Electrical Solutions INSURER Cf PO Box 1503 INSURERO Medford OR 97501 INSURERE: ^ — INSURER F.: I COVERAGES CERTIFICATE NUMBER:•1398921050 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSRI........................ ........ _.�..W !ADAC Sit BR _...... .. ....... ._ ..... -.. POLICY EFF I i POLICY EXP 1) - __...-......_....._....... _.�. ___,_..___.._._.. LTR: TYPE OF INSURANCE i i, ia-l POLICY NUMBER MM/DDIYYVY:! MMIOD LIMITS • I .COMMERCIAL GENERAL LIABILITY • I EACH OCCURRENCE S r__._.: I _ ..........._......__ - .. ... ............. CLAIMS-MADE I .OCCUR ENTED I PREMISES(E ............._........., t............. PREMISi DAMAGE TOaoccurronce) ........................__............ .........._. $ _...:...-..._. .. .. ( j MED EXP(Any one person) $.. ................. ... 1"-_ ..._ ....... It PERSONAL&ADV INJURY $ EN'L AGGRGATE LIMIT APPLIES PER: I GENERALAGGRECATE $ 1...........{POLICY: ]PRO 1 .,.I LOC I PRODUCT COMP/OPAGG I$ I.. OTHER; a _ I AUTOMOBILE LIABILITY T COMBINED SINGLE LIMIT I$ (E?accident). • I..........._ ANY AUTO j - BODILY INJURY(Per parson) i$ ..___..._.___.__...................... ..... OWNED ; I SCHEDULED i..._ ,AAUTOS ONLY 1.__- AUTOS ' ' BODILY INJURY(Per accident)I$ • i HIREDNON-OWNED i i PROPERTY DAMAGE I [ I.-_...I AUTOS ONLY _._.. AUTOS ONLY Lera._ I _— ...._. ........._._ Pccdent� l 5 ' .,.....:UMBRELLA LIAR I . I j -- -- --- - - I J OCCUR I LACIbq(.CUHtiENGE EXCESS UAE I CLAIMS-MADE I AGGREGATE 5 I DEO I ,RETENTION 5 • II• $ A tWORKERSCOMPENSATION ` y 87"7739 - I- 12/1/2021 12/1/2022 IX; I STATUTE,..j. ER I AND EMPLOYERS'LIABILITY - -- --- IANYPROPRIETOR,VARTNEWEXbCUTIVE 1y�NI 4 E.L.EACH ACCIDENT $1000000 1 OFFICER/MEMBEREXCLUDED" -j N/A I --•--IS I(Mandatory in NH) '""'�' 1 E.L.:DISEASE--.EA EMPLOYEE?$1,000,000 it Ees,SC IPTION OFunder I E.L.DISEASE-POLICY LIMIT $1,000.000 iDESCRIPTfONOF-CPERATIDNS'bolDw ! I DESCRIPTION OF OPERATIONS'?LOCATIONS(VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached it more space Is required) CERTIFICATE HOLDER - CANCELLATION • SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE. EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICYPROVISIONS. City of Ashland 90 N Mountain Ave AUTHORIZED REPRESENTATIVE, ,Ashland OR 97520 la4"6/(k 1 ©9988-2015 ACORD CORPORATION. All rights,reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD i • • Accurate Plumbing Solutions Accurate Electrical Solutions • Mailing: PO Box 1503 Medford OR 97501 Office: 1234 Corona Avenue Medford, OR 97504 541-773-3035 Fax: 541-773-3980) CCB#218683 Email: apsincplumb@gmail.com We accept all major credit cards with a 3%fee. BID PROPOSAL DATE SUBMITTED:March 1,2022 CONTRACT AMOUNT: $990.00+Permits Customer will need to be present the day of the inspection. Required Deposit: $ N/A Signed bid&deposit due upon scheduling. Remaining balance due upon job completion. PROPOSAL SUBMITTED TO: WORK TO BE PERFORMED AT: Owner:Ashland Parks&Rec • Address: 1699 Holmes Ave Address: 1699 Holmes Ave City:Ashland City:Ashland Phone:541-324-9788 • Phone:541-324-9788 Email:wes.casale@ashland.or.us Thank you for allowing Accurate Plumbing Solutions the opportunity to bid this project for you. Our estimate is based on your plans and specifications. Please feel free to call and discuss this quote at any time. This bid is to run new 1" pex from the new meter, under the concrete wall and into the foundationto reconnect new water service and disconnect the old service.We are not responsible_for backfilling any of the trench that has been excavated by others. Permit fees are additional. • Warranties:We warranty all parts and labor for one(1)year from time of installation.No warranty on customer supplied parts or fixtures. *Note:Delinquent accounts will be charged a minimum 5%per month on all past due invoices.All material is guaranteed to be as specified.Any alteration or deviation from above specifications involving additional extra costs will be executed only upon additional written orders and will become an additional extra on the project.All agreements are contingent upon accidents or delays beyond our control,this includes all city and or county inspection requirements. • Liability Disclaimer:APS is not responsible for unmarked utilities,irrigation,water, private power, landscaping and/or unforeseens. Repairs will be completed at the owner's expense,and billed at time and material rates. Reasonable access to be provided for equipment unless discussed prior to job. Extra cost to complete job due to verbal changes,adverse weather,ground condition,rock,and/or unforeseens will be billed at time and material rates. The prices quoted above are subject to change after 15 days of this proposal. ACCEPTANCE OF PROPOSAL The above prices,specifications, and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified.Payment will be made as outlined above. Page 1 of 2 Signature Date of Acceptance I . Page2of2 Accurate Plumbing Solutions , Accurate Electrical Solutions Mailing: PO Box 1503 Medford OR 97501 Office: 1234 Corona Avenue Medford, OR 97504 541-773-3035 Fax: 541-773-3980 CCB#218683 Email: apsincpiumb@gmail.com We accept all major credit cards with a 3%fee. BID PROPOSAL DATE SUBMITTED: March 1,2022 CONTRACT AMOUNT: $990.00+Permits Customer will need to be present the day of th inspection. Required Deposit: $ N/A Signed bid&deposit due upon.scheduling. Rem fining balance due upon job ca mpletion. PROPOSAL SUBMITTED TO: WORK TO BE 'ERFORMED AT: Owner:Ashland Parks& Rec Address: •99 Holmes Ave Address: 1699 Holmes Ave • City:As and City:Ashland Phone.541-324-9788 Phone:541-324-9788 Email:wes.casale@ashland.or.us Thank you for allowing Accurate Plumbing Solutions the o•port ity to bid this project for you. Our estimate is based on your plans and specifications. Please feel free to call an. discuss his quote at any time. This bid is to run new 1" pex from the new meter, u .er the concrece wall and into the foundation to reconnect new water service and disconnect the old service.We a e not responsible for backfilling any of the trench that has been excavated by others. Permit fees are additional. Warranties:We warranty all parts and labor for on: (1)year from time of installation.No wa ranty on customer supplied parts or fixtures. *Note:Delinquent accounts will be charged : minimum 5%per month on all past e invoices.All material is guaranteed to be as specified.Any alteration or deviation from .•ove specifications involving additional e •ra costs will be executed only upon additional written orders aria will become an additio,al extra on the project.All agreements are contingent upon accidents or delays beyond our control,this includes all city and or c'unty inspection requirements.. Liability Disclaimer:APS is not res•onsible for unmarked utilities, irrigation,wter, pri ate power, landscaping and/or unforeseens. Repairs will be co r pleted at the owner's expense, and billed at time and ,aterial rates. Reasonable access to be provided for equipme • unless discussed prior to job. Extra cost to complete job du= o verbal changes,adverse weather,ground conditio , rock,and/or unforeseens will be billed at time and material rate The prices quoted above are subject to change after 15 days of this proposal. ACCEPTANCE OF PROPOSAL The above prices,specifications, and conditions are satisfactory and are ereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Page 1 of 2 • - Signature /a&a, Date of Acceptance 3/9/2022 • Page2of2 r Kariann Olson From: Isleen Glatt Sent: Friday,March 18,2022 11:23 AM To: Kariann Olson Cc: Tara Kiewel Subject: PO Request for Accurate Plumbing Attachments: Form#3-Requisition_Accurate Plumbing 2022_signed.pdf;Accurate Plumbing GOODS AND SERVICES AGREEMENT -Less than$35,000_signed.pdf Hi Kari, Please see attached PO request for this $1100 unexpected plumbing job. Tara and I are a unclear if the most recent rules from Finance require POs for jobs under$5000. Please let us know if this is overkill. I will submit a second PO Request in a separate email. Thank you, Isleen Isleen Glatt, Senior Services Superintendent(she/her) Ashland Parks& Recreation Commission,Senior Services Division 1699 Homes Avenue Ashland,OR 97520 , Main:541-488-5342 Desk:541-552-2481 Email: isleen.glatt@ashland.or.us This email transmission is official business of the City of Ashland and it is subject to Oregon Public Records Law for disclosure and retention.If you have received this message in error,please contact me at(541)552-2481. 1