Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2022-157 PO 20230057-Civil West Engineering Service
Purchase- Order „WA , ,as CITY RECORDER Fiscal Year 2023 Page: 1 of: 1 : Et S Areittl a ra7� 1 . B City of Ashland r - I ATTN: Accounts Payable Y � 20 E. Main Purchase 20230057 Ashland, OR 97520 Order# T Phone: 541/552-2010 0 Email: payable@ashland.or.us V • H 0/0 Public Works Department E CIVIL WEST ENGINEERING SERVICE 1 51 Winburn Way N 486 E STREET p Ashland, OR 97520 O COOS BAY, OR 97420 Phone: 541/488-5347 R T Fax: 541/488-6006 2-14 n lid -�4 hi.'__ -;*----ii:has i - A - „. 1;_ po aiti-m 1 —. Y -71 - (541) 266-8601_ Fleury Scott Fle 'AL-W.: _� i _ iLce-7A�bAir :Ts@ _ -:4,1,7.- i-7- 7117:-;--.-4,1::- _ _w _ 0 06/29/2022 1226 _ FOB ASHLAND OR/NE-1130 CityAccounts Payable ��f -- -� . - W�-[�iem_ taiw, - On-call Inspection Services 1 On-call inspection services for public works permits and special 1.0 $75,000.00 $75,000.00 projects Personal Services Agreement(Greater than $35,000.00) Completion date: June 30, 2023 Project Account: Project Account: Project Account: Project Account: Project Account: ***************GL SUMMARY*************** 081500-704200 $6,666.66 081800-704200 $6,666.67 081900-704200 $6,666.67 086100-704200 $50,000.00 088100-604100 $5,000.00 w -d•9.F_ a14. ....._..a. / .3E' �vli nu.x \ Q4,., By. l i J.�_� Date: ��' Z5 Authorize. Signature ' $75,000.00 , FORM #3 � -�� CITY OF a / Dfr 9 - SHLAND REQUISITION Date of request: 05/26/2022 Required date for delivery: Vendor Name Civil West Engineering Inc. Address,City,State,Zip 830 O'Hare Pkwy Ste 102 Medford,OR 97504 Contact Name&Telephone Number Manny Ramos 541-266-8601 Email address SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Invitation to Bid ❑ Emergency ❑ Reason for exemption: Date approved by Council:_ 0 Form#13,Written findings and Authorization • . ❑ AMC 2.50 _(Attach copy of council communication) ❑ Written quote or proposal attached ❑ Written quote or proposal attached _(If council approval required,attach copy of CC) ❑ Small Procurement 0 Request for Proposal Cooperative Procurement Not exceeding$5,000 Date approved by Council: ❑ State of Oregon ❑ Direct Award _(Attach copy of council communication) Contract# ❑ VerbalMlritten bid(s)or proposal(s) 0 Request for Qualifications(Public Works) 0 State of Washington _ Date approved by Council: Contract# _(Attach copy of council communication) 0 Other government agency contract Intermediate Procurement ❑ Sole Source Agency GOODS&SERVICES ❑ Applicable Form(#5,6,7 or 8) Contract# Greater than$5,000 and less than$100,000 ❑ Written quote or proposal attached Intergovernmental Agreement ❑ (3)Written bids&solicitation attached ❑ Form#4,Personal Services$5K to$75K Agency PERSONAL SERVICES Date approved by Council: ❑ Annual cost to City does not exceed$25,000. Greater than$5,000 and less than$75,000 Valid until: Date Agreement approved by Legal and approved/signed by O Less than$35,000,by direct appointment 0 Special Procurement City Administrator.AMC 2.50.070(4) © (3)Written proposals&solicitation attached 0 Form#9,Request for Approval ❑ Annual cost to City exceeds$25,000,Council 0 Form#4,Personal Services$5K to$75K 0 Written quote or proposal attached approval required.(Attach copy of council communication) Date approved by Council:_ ' Valid'until: _(Date) Description of SERVICES • - • '.. 'TOTAL.GOST - On-call inspection services for public works permits and special projects -00:, ' Item# Quantity Unit Description of MATERIALS Unit Price Total Cost Si Per attached quotelproposal .•`TOTAL:COST '. • See sheds y� $ Project Number _ _ Account Num -_ fes° Account Number • Account Number - 'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to•approve all hardware and software purchases: IT Director Date Support-Yes/No By signing this requisition form,/certify that the City's public contracting requirements have been satisfied. • Employee:60 N Department Head: PIAN, c or g I t2 '•� l •• V,al to or greater than$5,000) Department Manager/Supervisor: City Manager: A Mai fOr year: �/'� (Greater tha $35,000) i hill-- Funds appropriated for current fiscal �/NO Fin e D odor-Equal to or greater than$5,000) Date Comments: Form 1/3-Requisition 086100.704 00-$50 !!0 081800-704100- ..,250 081500-704112 -$6,250 • 081900-70, 00-$6,250 • I • • i • CITY OF H LAN D Memo TO: Scott Fleury,PE,Director of Public Works FROM: Kaylea Kathol,Public Works Sr. Project Manager , DATE: 5/24/22 RE: Proposals for On-Call Inspection Services,Project No. 2022-09 On April 20, 2022,Public Works sent an Intermediate Procurement Request for Proposals for On-Call Inspection Services to five engineering firms. Responses are as follows: • Civil West—submitted a responsive proposal • Dowl—submitted a responsive proposal • Thornton Engineering—declined to propose due to limited staff availability. Phone conversation on April 21,2022. • GEI Engineering—declined to propose due to limited availability of staff. Email communication on May 10,2022 • RH2 Engineering—did not submit a proposal. No reason provided. The project management group reviewed the two responsive proposals on May 24,2022. Both firms are qualified and bring unique skill sets to the table. Dowl appears to be a good fit for right-of-way inspections, and Civil West has ample experience inspecting pipeline,water, and wastewater capital projects. Our department does not have the staff to provide public works inspection, so there is ample need for inspection services over the next year provided by both firms. We recommend awarding two $75,000 on-call inspection services contracts to Dowl and Civil West. • • CITY OF ASHLAND i 20 East Main Street Tel:541-488-6002 Ashland,Oregon 97520 Fax:541-488-5311 • www.ashland.or.us TTY: 800-735-2900 � I Kariann Olson From: TamifCampos Sent: Wednesday,June 29,2022 9:40 AM To: Karl Johnson • , Cc: Kariann Olson Subject: Re:A/C#'s Ok let's go with that breakdown please, Kari! $5,000 -- -� $6;666:66 x Grand t6ta1 $75;000 Thanks Karl On Jun 29,2022 at 9:36 AM,<Karl Johnson>wrote: This was the last breakdown that I saw from Kaylea PW-Support:/Profe s oral Services 088100:604100- $5;00 WdZt- atmen CapitaliiaProlects, 08610.0:704200 $50;0 0 0;000 equalnsplit]befwee:r: 08.1$00204200 R•0812500'704200 0 81900;704200 :.- Hope that helps. axiJo%nson kl T.,Associate Engineer City of Ashland,Public Works/Engineering 20 East Main St,Ashland,Oregon 97520 P: (541)488-5587,TTY(800)735-2900 F: (541)488-6006 This email transmission is official business of the City of Ashland,and it is subject to Oregon Public Records Law for disclosure and retention. If you have received this message in error,please contact me at(541)488-5587. Thank you If you spend too much time thinking about a thing,you'll never get it done. —Bruce Lee • From:Tami Campos<tami.campos@ashland.or.us> Sent:Wednesday,June 29, 2022 9:28 AM To: Kariann Olson<kari.olson@ashland.or.us>; Karl Johnson<karl.johnson@ashland.or.us> Subject: RE:A/C#'s It must be missing one account for$6250. I didn't come up with the accounts or numbers,that was Kaylea who is out on maternity leave. Karl can you tell which one might be missing from this list? 1 ` ^ From: Kariann Olson<kari.olson@ashland.or.us> Sent:Wednesday,June 29 2022 9:26 AM To:Tami Campos<tamicammos@ashland.oms> ' Cc: Kariann Olson<kari.olson@ashland.or.us> - Subject:A/C Ws Hello, P0 for Civil West $75,000 ' Amounts do not add up to$75,000 ' ^ ' ` G OO61OO � ����m � 081800 $6,250 081500 $6,250 081900 $6250 Please advise � � ,Thank you. Kariann Olson Purchasing Specialist City of Ashland \^ �- ^ 90 N. Mountain Ave. ' Ashland, Oregon 97520 �} Tel 541-488-5354 ' � . pm Fax 541-488-5320 � TTY 800-735-2908 kari'olsonPashland'or,us Visit the City's web site at: www.ashland.or.us This email transmission official business of the City of Ashland,and it is subject to Oregon Public Rerds law for disclosure and retention. If you have received this message in error, please contact me at(541)488-5354.Thank you. • • • 2 ' ` • • ,; . . Kariann Olson • From: Karl Johnson Sent: Tuesday,June 28,2022 1:09 PM To: Tami Campos;Kariann Olson Cc: Scott Fleury;Chance Metcalf S •c: RE:POs for on-call inspection services FY23 is fine, - her of the contractors have been used to date Karl Johnson,E.I.T.,Associate Engineer City of Ashland,Public Works/Engineering 20 East Main St,Ashland,Oregon 97520 P:(541)488-5587,TTY(800)735-2900 F: (541)488-6006 ' • This email transmission is official business of the City of Ashland,and it is subject to Oregon Public Records Law for disclosure and retention. If you have received this message in error,please contact me at(541)488-5587. Thank you If you spend too much time thinking about a thing,you'll never get it done. —Bruce Lee From:Tami Campos<tami.campos@ashland.or.us> Sent:Tuesday,June 28, 2022 12:58 PM • To: Kariann Olson<kari.olson@ashland.or.us>; Karl Johnson<karl.johnson@ashland.or.us> Cc:Scott Fleury<scott.fleury@ashland.or.us> , Subject: Re:POs for on-call inspection services I don't think we've utilized either one in FY22. Karl do you know? On Jun 28,2022 at 12:41 PM,<Kariann Olson>wrote: Hello, Do you want the two (2) POs for on-call inspection services issued in FY 22 or FY 23? Please advise. Thank you. Kariann • Kariann Olson Purchasing Specialist City of Ashland . 90 N. Mountain Ave. Ashland, Oregon 97520 Tel 541-488-5354 Fax 541-488-5320 TTY- 800-735-2900 kari.olson@ashland.or.us Visit the City's 'web site at: www.ashland.or.us • 1 This email transmission is official business of the City of Ashland, and it is subject to Oregon Public Records law for disclosure and retention. If you have received this message in error, please contact me at(541)488-5354.Thank you. • • • • • 2 • CITY OE FORM #4 ASHLAND RVISMKOMITECOL§7i)/R.') 5000 OD$ 500Q To: Joseph L.Lessard,City Manager From: Scott Flewy,PR,Dii ecto ofPublic Works Date: '0526%202;.2 Re: DETERMINATIONS TO PROCURE PERSONAL SERVICES In accordance with AMC 2.50.120(A), for personal services contracts greater than $5,000, but less than $75,000, the Department Head shall make findings that City personnel are not available to perform the services, and that the City does not have the personnel or resources•to perform the services required under the proposed contract. Background The.depnt tnrent s.intent is to his e:Civil"Wes(Enkineednk to,pi Ovide on-call mspection,ses,uecs: Civil'Vest titrill:be pi intiiily called irpon fok inspections i equu edby ookitat pi oleos; and to a+lesser e..tent for 1 fight of way+inspections i elating to Public Works pet nuts., The resin of/lieconti act isone year;. ,Payment i�ill,be tirade Ong tune_and;iniaterla/s basis for an ainountnot to e teed$75000 Billing rates.and pe somie'l to be.titiliied fos the tete of the'conh_act am a established in`the contract •doc:inients. Pursuant to AMC 2.50.120(A),has a reasonable inquiry been conducted as to the availability of City personnel to perform the services, and that the City does not have the personnel and resources to perform the services required under the proposed contract? Public Works nolonge,has a dedicated staff inspector.and is not si ffieten/ly staffed-to pall in•other employees:who:can pe;forrn these inspections while continuing to peifosin their regulm.duties and iesponsibilities Requested by: - Date: :61At 121' Approved by: i/ Date: — City Manager Comments: • Form#4-Department Head Determinations to Procure Personal Services,Page 1 of 1,5/26/2022 PERSONAL SERVICES AGREEMENT (GREATER THAN$35,000.00) CONSULTANT: Civil West Engineering Services, Inc. CITY OF ASH LAND CONSULTANT'S CONTACT: Manny Ramos 20 East Main Street Ashland,Oregon 97520 ADDRESS: 830 O'Hare Parkway Ste 102 Telephone: 541/488-5587 Medford, OR 97504 Fax: 541/488-6006 TELEPHONE: 541-326-4828 This Personal Services Agreement(hereinafter"Agreement")is entered into by and between the City of Ashland,an Oregon municipal corporation(hereinafter"City")and Civil West Engineering Services.Inc, a foreign limited liability company("hereinafter"Consultant"),for On-call inspection services for public works permits and special projects. NOW THEREFORE, in consideration of the mutual covenants contained herein,the City and Consultant hereby agree as follows: 1. Effective Date and Duration: This Agreement shall become effective on the date of execution on behalf of the City, as set forth below(the"Effective Date"),and unless sooner terminated as specifically provided herein,shall terminate upon the City's affirmative acceptance of Consultant's Work as complete and Consultant's acceptance of the City's final payment therefore, but not later than June 30,2023. 2.. Scope of Work: Consultant will provide on-call inspection services for public works permits and special projects as more fully set forth in the Consultant's Proposal dated May 18,2022, which is attached hereto as"Exhibit A"and incorporated herein by this reference. Consultant's services are collectively referred to in this Agreement as the"Work." 3. Compensation: City shall pay Consultant the hourly rates effective 5/25/2022 as specified in the SUPPORTING DOCUMENTS.In no event shall Consultant's total of all compensation and reimbursement under this Agreement exceed the sum of$75,000.00 (seventy-five thousand six. hundred ninety-one dollars and thirty-three cents)without the express,written approval from the City official whose signature appears below,or such official's successor in office. Payments shall be made within thirty(30)days of the date of receipt by the City of Consultant's invoice. ' Should this Agreement be terminated prior to completion of all Work,payments will be made for any phase of the Work completed and accepted as of the date of termination. 4. Supporting Documents/Conflicting Provisions:. This Agreement and any,exhibits or other supporting documents shall be construed to be mutually complementary and supplementary Page 1 of 7: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND CIVIL WEST ENGINEERING SERVICES,INC. • t - i wherever possible. In the event of a conflict which cannot be so resolved,the provisions of this Agreement itself shall control over any conflicting provisions in any of the exhibits or supporting documents. - 5. All Costs Borne by Consultant: Consultant shall, at its own risk,perform the Work described above and,unless otherwise specified in this Agreement,furnish all labor,equipment, and materials required for the proper performance of such Work. 6. Qualified Work: Consultant has represented,and by entering into this Agreement now represents,that all personnel assigned to the Work to be performed under this Agreement are fully qualified to perform the services to which they will be assigned in a skilled manner and, if required to be registered,licensed, or bonded by the State of Oregon, are so registered, licensed,. or bonded. 7. Ownership of Work/Documents: All Work,work product, or other documents produced in furtherance of this Agreement belong to the City, and any copyright,patent,trademark proprietary or any other protected intellectual property right shall vest in and is hereby assigned to the City. 8. Statutory Requirements: The following laws of the State of Oregon are hereby incorporated by reference into this Agreement: ORS 279B.220,279B.230 and 279B.235. 9. Living Wage Requirements: If the amount of this Agreement is$22,002.43 or more, Consultant is required to comply with Chapter 3.12 of the Ashland Municipal Code by paying a living wage,as defined in that chapter,to all employees performing Work under this Agreement and to any Subcontractor who performs 50%or more of the Work under this Agreement. • Consultant is also required to post the notice attached hereto as"Exhibit B"predominantly in areas where it will be seen by all employees. 10. Indemnification: Consultant hereby agrees to defend,indemnify,save,and hold City,its officers,employees, and agents harmless from any and all losses, claims, actions,costs, expenses,judgments,or other damages resulting from injury to any person (including injury resulting in death), or damage(including loss or destruction)to property, of whatsoever nature arising out of or incident to the performance of this Agreement by Consultant(including but not limited to,Consultant's employees, agents,and others designated by Consultant to perform Work or services attendant to this Agreement). However, Consultant shall not be held responsible for any losses,expenses, claims,costs,judgments, or other damages,caused solely by the gross negligence of City. 11. Termination: a. Mutual Consent. This Agreement may be terminated at any time by the mutual consent of both parties. b. . City's Convenience. This Agreement may be terminated by City at any time upon not less than thirty (30)days' prior written notice delivered by certified mail or in person. c. . For Cause. City may terminate or modify this Agreement, in whole or in part,effective upon delivery of written notice to Consultant, or at such later date as may be established by City under any of the following conditions: Page 2 of 7: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND CIVIL WEST ENGINEERING SERVICES,INC. i4 1• J 11 i. If City funding from federal,state,county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed,or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this Agreement or are no longer eligible for the funding proposed for payments authorized by this Agreement; or iii. If any license or certificate required by law or regulation to be held by Consultant to provide the services required by this Agreement is for any reason denied,revoked, suspended,or not renewed. d. For Default or Breach. i. Either City or Consultant may terminate this Agreement in the event of a breach of the Agreement by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and its intent to terminate. If the party committing the breach has not entirely cured the breach within fifteen(15) days of the date of the notice,or within such other period as the party giving the notice may authorize in writing,then the Agreement may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Consultant's performance of each and every obligation and duty under this Agreement. City,by written notice to Consultant of default or breach, f. may at any time terminate the whole or any part of this Agreement if Consultant fails to provide the Work called for by this Agreement within the time specified herein or within any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this Agreement. e. Obligation/Liability of Parties. Termination or modification of this Agreement pursuant to subsections a,b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination(regardless whether such notice is given pursuant to Subsection a,b,c, or d of this section,Consultant shall immediately cease all activities under this Agreement,unless expressly directed otherwise by City in the notice of termination.Further,upon termination, Consultant shall deliver to City all documents, information,works-in-progress and other property that are or would be deliverables had the Agreement been completed. City shall pay Consultant for Work performed prior to the termination date if such Work was performed in accordance with this Agreement. 12. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City for any purpose. Consultant shall have the complete responsibility for the performance of this Agreement. Consultant shall provide workers' compensation coverage as required in ORS Chapter 656 for all persons employed to perform Work pursuant to this Page 3 of 7: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND CIVIL WEST ENGINEERING SERVICES,INC. Agreement. Consultant isa subject employer that will comply with ORS 656.017. 13. Assignment: Consultant shall not assign this Agreement or subcontract any portion of the Work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them,and the approval by City of any assignment or subcontract of the Work shall not create any contractual relation between the assignee or subcontractor and City. 14. Default. The Consultant shall be in default of this Agreement if Consultant: commits any material breach or default of any covenant,warranty,certification,or obligation under the Agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency;makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Agreement;or attempts to assign rights in,or delegate duties under,this Agreement. 15. Insurance. Consultant shall, at its own expense,maintain the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017,which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. Professional Liability insurance with a combined single limit,or the equivalent,of not less than$2,000,000 (two million dollars)per occurrence. This is to cover any damages caused by error,omission or negligent acts related to the Work to be provided under this Agreement. c. General Liability insurance with a combined single limit,or the equivalent, of not less than $2,000,000(two million dollars)per occurrence for Bodily Injury,Death,and Property Damage. d. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than$1,000,000 (one million dollars)for each accident for Bodily Injury and Property Damage, including coverage for owned,hired or non-owned vehicles,as applicable. e. Notice of cancellation or change. There shall be no cancellation,material change,reduction of limits or intent not to renew the insurance coverage(s)without thirty (30) days' prior written notice from the Consultant or its insurer(s)to the City. f. Additional Insured/Certificates of Insurance. Consultant shall name the City of Ashland, Oregon,and its elected officials, officers and employees as Additional Insureds on any insurance policies,excluding Professional Liability and Workers' Compensation,required herein,but only with respect to Consultant's services to be provided under this Agreement. The consultant's insurance is primary and non-contributory.As evidence of the insurance coverages required by this Agreement,the Consultant shall furnish acceptable insurance certificates prior to commencing the Work under this Agreement. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies;trust agreements,etc. shall be provided to the City. The Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions,and/or self-insurance. Page 4 of 7: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND CIVIL WEST ENGINEERING SERVICES,INC. • 16. Nondiscrimination: Consultant agrees that no person shall,on,the grounds of race,color, religion, creed, sex,marital status, familial status or domestic partnership,national origin, age, mental or physical disability,sexual orientation,gender identity or source of income,suffer discrimination in the performance of any Work under this Agreement when employed by Consultant. Consultant agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes,rules and regulations. Further, Consultant agrees not to discriminate against a disadvantaged business enterprise,minority-owned business,woman- owned business, a business that a service-disabled veteran owns or an emerging small business enterprise certified under ORS 200.055, in awarding subcontracts as required by ORS 279A.110. 17. Consultant's Compliance With Tax Laws:. 17.1 Consultant represents and warrants to the City that: 17.1.1 Consultant shall,throughout the term of this Agreement, including any extensions hereof, comply with: (i)All tax laws of the State of Oregon; including but not limited to ORS 305.620 and ORS Chapters 316, 317,and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Consultant;and (iii) Any rules,regulations,charter provisions,or ordinances that implement or . enforceanyof the foregoing tax laws or provisions. 17.1.2 Consultant,for a period of no fewer than six(6) calendar years preceding the Effective Date of this Agreement, has faithfully complied with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS Chapters 316,317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Consultant; and (iii) Any rules,regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 18. Notice. Whenever notice is required or permitted to be given under this Agreement,such notice shall be given in writing to the other party by personal delivery,by sending via a reputable commercial overnight courier,by mailing using registered or certified United States mail,return receipt requested,postage prepaid,or by electronically confirmed at the address or facsimile number set forth below: If to the City: Public Works Attn:Kaylea Kathol 20 East Main Street Ashland, Oregon 97520 Page 5 of 7: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND CIVIL WEST ENGINEERING SERVICES,INC. With a copy to: City of Ashland-Legal Department 20 E.Main Street Ashland, Oregon 97520 Phone: (541)488-5350 If to Consultant: Civil West Engineering Services, Inc. Manny Ramos 830 O'Hare Parkway Ste 102 Medford, OR 97504 19. Governing Law. This Agreement shall be governed by the laws of the State of Oregon without regard to conflict of laws.principles. Exclusive venue for litigation of any action arising under this Agreement shall be in the Circuit Court of the State of Oregon for Jackson County unless exclusive jurisdiction is in federal court, in which case exclusive venue shall be in the federal district court for the district of Oregon. Each party expressly waives any and all rights to maintain an action under this Agreement in any other venue,and expressly consents that, upon motion of the other party,any case may be dismissed or its venue transferred,as appropriate, so as to effectuate this choice of venue. 20. Amendments. This Agreement may be amended only by written instrument executed by both parties with the same formalities as this Agreement. 21. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this Agreement within the City's fiscal year budget. Consultant understands and agrees that City's payment of amounts under this Agreement attributable to Work performed after the last day of the current fiscal year is contingent on City appropriations,or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion,to continue to make payments under this Agreement. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this Agreement without penalty or liability to City,effective upon the delivery of written notice to Consultant,with no further liability to Consultant. 22. THIS AGREEMENT AND THE ATTACHED EXHIBITS CONSTITUTE THE ENTIRE UNDERSTANDING AND AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT,MODIFICATION OR CHANGE OF TERMS OF THIS AGREEMENT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT,MODIFICATION OR CHANGE,IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS,AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN,NOT SPECIFIED HEREIN REGARDING THIS AGREEMENT. CONSULTANT,BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE,HEREBY " ACKNOWLEDGES THAT HE/SHE HAS READ THIS AGREEMENT,UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. • Page 6 of 7: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND CIVIL WEST ENGINEERING SERVICES,INC. 23. Certification. Consultant agrees to and shall sign the certification attached hereto as "Exhibit C"and incorporated herein by this reference. IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective names by their duly authorized representatives as of the dates set forth below. CITY OF ASHLAND: CIVIL WEST ENGINEERING SERVICES,INC. 6 `�yL2 (CONS. TANT): • By: 41 By: /1'/-4 '/---/ .h L.Lcssar&,,;CCi 'Manager—0e-0U:h.) Signature 509cY trux, C.trrCQl (ea/a oaa Manny Ramos Date Printed Name Principal Title Purchase Order No. . 6-15/26/2022 Date is to be submitted with this signed Agreement) APPROVED AS TO FORM: \AA/C&Th ___ A ' tant C'ty Attoi y 06/17/2022 Date Page 7 of 7: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND CIVIL WEST ENGINEERING SERVICES,INC. EXHIBIT B CITY OF ASHLAND, OREGON City of Ashland LIVING, ALL employers described WAG E below must comply with City of Ashland laws regulating 'a ment of a livin. wase. $15.96 per hour, effective June 30, 2021. The Living Wage is adjusted annually every /r, June 30 by the Consumer Price Index. Employees must be paid a portion of business of their 401K and IRS eligible �- living wage: employer,if the employer has cafeteria plans(including ten or more employees,and childcare)benefits to the has received financial amount of wages received by assistance for the project or the employee. > For all hours worked under a. business from the City of service contract between their Ashland in excess of > Note: For temporary and employer and the City of $22,310.46. . ' part-time employees,the Ashland if the contract Living Wage does not apply exceeds$22,310.46 or more. > If their employer is the City of to the first 1040 hours worked • Ashland,including the Parks in any calendar year. For > For all hours worked in a and Recreation Department. more details,please see month if the employee spends Ashland Municipal Code 50%oi•more of the > In calculating the living wage, Section 3.12.020. employee's time in that month employers may add the value working on a project or of health care, retirement, For additional information: Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall,20 East Main Street,Ashland, Oregon 97520, or visit the City's website at www.ashland.or.us. Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all employees.. • CITY OF 'ASHLAND Page 1 of 1: EXHIBIT B EXHIBIT C CERTIFICATIONS/REPRESENTATIONS: Consultant,by and through its authorized representative,under penalty of perjury, certifies that(a)the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and(b) Consultant ) is not subject to backup withholding because: (i) it is exempt from backup withholding,or(ii) it has not been notified by the Internal Revenue Service(IRS)that it is subject to backup withholding as a result of a failure to report all interest or dividends, or(iii)the IRS has notified it that it is no longer subject to backup withholding. Consultant further represents and warrants to City that: (a) it has the power and authority to enter into this Agreement and perform the Work, (b)the Agreement,when executed and delivered, shall be a valid and binding obligation of Consultant enforceable in accordance with its terms, (c)the work under the Agreement shall be performed in accordance with the highest professional standards, and (d) Consultant is. qualified,professionally competent, and duly licensed(if applicable)to perform the Work. Consultant also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, it is an independent contractor as defined in the Agreement, it is authorized to do business in the State of Oregon, and Consultant has checked four or more of the following criteria that apply to its business. X (1) Consultant carries out the work or services at a location separate from a private residence or is in a specific portion of a private residence,set aside as the location of X the business. (2)Commercial advertising or business cards or a trade association membership are - purchased for the business. X (3)Telephone listing is used for the business separate from the personal residence listing. X (4)Labor or services are performed only pursuant to written contracts. X (5)Labor or services are performed for two or more different persons within a period of one year. (6)Consultant assumes financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties,errors and omission(professional liability) insurance or liability insurance relating to the Work or services to be provided. , �irr/7:�1 Consultants signature 5/26/2022 . Date . Page 1 of 1: EXHIBIT•C . i,, Supporting Documents .L._ .'.,1 - ..-e, 1 [ . • • I , '. / I i !i , I i/ri---iii •cii .., - f ii I '`r i' 1 It Y `�� ~---- 1 1, A /i\ 'V'1s rSt, t ,4--17GT': t. „ ,. Il't i I 4r,;.`•'". ' v• i Y it �'. C, Y I♦ ;ti1 „r , , }I CE .. I ..).,,,,,,\1.1,1't'1 11l ni X.t. —.1.,; ;�, rf.,r+� "i 1 ; �2�t 4 . '„+c }.w ,' .. • e. , .y r ' ate- r 1'4"- • Wit, ....-,;'_/:p. 1`�, Ft ,ice- •,,'�-- • �+ .F," ,-- �i 01 •• '„"'. �'L'." `•;,, '` "' '1�•.� ' a °-:11.1 i. 106' 1 k'''l"':4 hIE`,Q1 '1 IfJ � '- '' -..j f �1j s "-t' �'- �,-„4.1 t'Tit'��s• Is ••,��w,`.. al 1 11'�ELEV_ T—'r,t ,,, L. ' ,,.• C,; i-i- ,- S^,► _' '•� _ }i4^t �.' _Q�• C,\�tQ ,II=RETE '""" it .,h lW ':1 c =;$l�t 1'n 11 111 ?! '1 , 1 ' ,v _ iia 1aCr, t ,ll_ce L I ;'::ULT --- 4, (- 4 1!' �'.n_," ., tea ` i ,' - `� T8 - t'L- Civil West \.\ \ .0:) ._. Z " ' Engineering Services,Inc. ~1 0\ •.','-•-1-1," .%-tr-gf:' o \ -_,_ , :•_ Cityof Ashland . "ate.;; `i On-Call Construction r �t4Inspection Services as , • req '?- 1' • ( r.ri.,r , ,, T May 18, 2022 � ' - - • �.. ,± \- .. — - .3 �lhr,• ..�it.f 1,,..••¢,}n,a �1.t _ IJE� •R4'JLL 1 :rY� ';'- 1Vi ,� • IJ' rel :_,,,,17 r r4k.,• • t'",.7 ,-,7Y,-!.V ���. ,t. . ,--- - Y' r,• •,,tt{lf J • ;4,1—X j r , e,'yC t t• ;IS,/ w :+---S�j "q 4.i r l'‘` ` �r /- .�.1 l l ` i�:r- ''. •Z—+r,.,} l 1: - ' , ' l 7 l. s ..3_w• _. .. ' 4, i t • • May 18, 2022 • Civil West Kaylea Kathol, Public Works _ --- City of Ashland Engineering Services,Inc.7a� 20 E. Main Street,Ashland, OR 97520 \l RE:On-Call Construction Inspection Services On behalf of Civil West Engineering Services, Inc. we are pleased to submit this proposal to provide On-Call Construction Inspection Services for the City of Ashland. Civil West Engineering Services is a full-service municipal focused civil engineering firm serving public agencies throughout western Oregon. With 29 staff members company- wide(each of our team members that will provide services have 10-20+years of experience), Civil West is able to help the City with all of their Construction Inspection needs, In addition,our team has a very strong resume related , to public and private improvements. Public improvement inspection andoversight experience includes roadway, curb and gutter,sidewalk,ADA ramp construction,water,sewer,and storm system installation.Selecting Civil West to provide On-Call Construction Inspection Services provides the following advantages: > We are Just up the Road. With our office located in Medford, we are only a 20 minute drive down 1-5 to almost any location in Ashland. This proximity to Ashland allows us to be on site quickly and efficiently without extra travel costs. We also have plenty of in-house capacity during the City's busiest times per year (summer and fall)for all your inspection needs. > Local Experience! We have performed inspections throughout the Southern 1-5 corridor including public roadway and bridge construction, testing and installation oversight of water, sewer, and storm drain line replacements, water and wastewater treatment plant improvements, water meter replacement programs, traffic control review and implementation oversight, SCADA system replacement/repairs, troubleshooting/ replacement of emergency power generators, and more! > We work with a wide range of Federal, State, and County level regulators.Our experience working with ODOT, DEQ, OHA, and many other agencies will benefit the City because we understand the requirements of these agencies and their timelines.This knowledge allows us to prepare submittals and work with agencies to expedite review and approvals from these agencies. > Our Clients attest to our Work. Over the past 14 years, we have built both business and personal relationships with the clients we work with. Through our high standards, professionalism, attention to detail, clear communications, adherence to meeting scheduleson time and competitive rates, we have built trust with each of our clients. We look forward to the opportunity to serve the City of Ashland. If you have any questions, please feel free to call me at 541.326.4828. Sincerely, Civil West Engineering Services, Inc. • • Manny Ramos, Principal I•Authorized Representative/Signer i 830 O'Hare Parkway, Suite 102, Medford, OR 97504 d: 541.326.4828 I c: 909.437.5244 I e: mramos@civilwest.net j wvvvv.civifvvestacom I Willamette Valley I North Coast I South Coast I Rogue Valley . • RATE SHEET Civil West Engineering Services, Inc.-2022 STAFF/ITEM Billing Rate ENGINEERING Principal Engineer $155 Project Manager $143 Inspector 1 $147 Inspector 2 $122 Inspector 3 $105 Clerical $61 REIMBURSABLES Mileage-or current IRS Rate $0.575 Reproduction, Printing,Etc. Cost plus 10% Subconsultants Cost plus 10% 2 I • • • Civil West �t 6 1 Engineering Services.Ina STATEMENT OF QUALIFICATIONS As a Western Oregon engineering firm, our staff understand local conditions and needs in a way that firms pro- viding support from offices across the country can't.With staff experienced in a wide range of engineering disci- plines and long-standing relationships with specialty subconsultants who support us on projects, our team can serve as a technical resource to the City for projects beyond inspection projects. Below are some of the primary services we provide to clients: Construction Inspections We routinely provide construction inspections for projects we are work- 29 lOCal h/' •ing •on with •local municipalities, counties, specialdistricts, and private sector clients. Our local inspectors can help guide your projects to employees meet the local standards and codes. Water Engineering a_ From planning and supply to treatment and distribution, we are at the forefront of water system design and technology. We understand reg- Four Office ulations, and guide our clients through the process of obtaining water Locations rights and receiving approval for new or upgraded systems. Civil West • throughout 7 currently serves as the drinking water engineering circuit rider for the Oregon Oregon Health Authority. __- Wastewater Engineering We help our clients safely and responsibly address their wastewater issues and comply with public health and environmental standards. Our 2008 team provides wastewater engineering services including planning,col- . lections systems, pump stations, and treatment facility design. FOUNDED Stormwater Engineering el Many of our clients require infrastructure that can handle 60. or more inches of annual rainfall. Our engineers specialize in developing pipe- Public Works line and storm water collection systems, as well as bioswales, outfall Construction design, tidegates,and other control or water quality facilities. Erosion and Transportation Design �' Pollution Control � Civil West has extensive experience with roadway maintenance and a, ,/ pedestrian improvement projects. This work ranges from grind and w Traffic Control overlay projects for roadway rehabilitation to sidewalk and ramp design c to improve pedestrian access and ADA compliance. 0 Water& a) Construction/Project Management c. Sewer Line Replacements No one knows a project better than the people who designed it. Civil ii.. West staff members regularly manage and inspect projects as the Own- er's Representative to ensure that the project envisioned by the Client Wastewater becomes reality. Treatment Plants . Civil West q<1_li>6 t 2 Engineering services,Inc. ... 3. STATEMENT OF QUALIFICATIONS We have assembled a local team of professionals from our local office in Medford to support the City of Ashland with all their construction inspection projects. Below is a list of our team, their credentials, and inspection experience: CivillWest'lMlana•in.,ir Lector Credentials :Relevant E...or co Manny Ramos, CESCI: Project Manager City of Cave Junction, OR: Attended St. San Antonio College • Street Improvements, bridges,site grading, WWTP, Private Development Experience: Manny has 32 years of consulting experience and has inspections participated in a diverse rangeofMunicipal and Private Sector infrastructure City of Jacksonville, OR: projects including numerous construction inspections. Manny,will act as • Watermains, meters,fire hydrants, the point of contact reviewing in coming inspection requests and allocating and parking lot inspections the best suited professional to support the City's needs. City of Rogue River, OR: • Street improvements,ADA access,curb and gutter,and sidewalk inspections Civil West Inspector Team Credentials Relevant Experience Matthew Boley, PE: Sr. Construction Inspector City of Jacksonville, OR: OR#95382PE I BS, Civil Engineering, Texas A&M University • Water mainlines,meters,fire hydrants, parking lots,emergency generator Experience: Matthew brings extensive experience in the design of inspections municipal infrastructure to the Civil West team. With a heavy back- City of Glendale, OR: ground in small to medium scale improvement projects, he has the • Collection system improvements, expertise necessary for roadway and drainage design, as well as mainline, laterals, man holes, lift sta- right of way acquisition and utility relocation. tion,WWTP, street paving inspections David Kung: Construction Inspector City of Cave Junction, OR: OR#93841PE J Bachelor of Science, Civil Engineering, University • Roadway and Sewer improvement of Hawaii at Manoa inspections City of Jacksonville, OR: David has over ten years of experience providing a wide range of - • Watermain line inspection and reporting engineering services including multiple design projects, analysis, City of Medford, OR: investigations and oversite. He has experience with public, private • Waterline replacement,observation for and military clients including municipalities, subdivisions, airport installation and utility trench. AC pave- runways and schools. ment inspection • Erosion and settlement control inspection David Tuttle, PE: Construction Inspector City of Beaverton, OR: OR#81061PE I Bachelor of Science, Civil Engineering, Oregon • Lake Roadway inspection of roadway State University improvements and ADA accessibility • Erosion Control BMP's inspection for Experience: David has over seven years of experience providing hotel and restaurant design for small to medium roadway projects as well as airport design. City of Ruidoso, NM: Over the span of his professional engineering career, he has designed Building inspections for local fire de- a multitude of ADA sidewalks and ramps as well as construction partment management including field inspections and erosion control. Joseph Little: Construction Inspector City of Glendale, OR: Mechanical Drafting:ASME Y14.5-2009 • I&I sewer system improvement inspection • Sewer line replacement inspection Experience: Joseph has a wide range of construction inspection • Wastewater treatment plant improve- experience in the local area. His experience ranges from water in- ments inspection spections to wastewater and emergency generator inspections. He City of Jacksonville, OR: also holds an inspection certification with the Rogue Valley Sewer • Waterline replacement inspection Service. • Emergency power generator installa- tion inspection Civil West - 6 3 Engneerin9 Services,Inc. Q4'" �> I 4 . l CITY OF FORM #2 ASHLAND REQUEST FOR PROPOSAL—gEUI:2S'0O71aof iT+vZ2��l1( '' INTERMEDIATE PROCUREMENT Release date:April 20,2022 Requested by(name/dept/telephone/fax/email):Kaylea Kathol,Public Works,541-552-2419,kaylea.kathol@ashland.or.us ashland.or:us Proposals are due by(time/day/date):May 18,2022/2:00 PM Project Name:On-Call Construction Inspection Services Project completion required by(date):One year from contract execution Preferred method of shipment for materials/equipment(if applicable): FOB Ashland—Freight Prepaid Proposals may be faxed,emailed or hand delivered.Proposers shall submit their proposal on their company letterhead.. Informal email proposals and/or late proposals will not be accepted.Terms or discounts which are conditioned upon payment within a certain time will not be considered for purposes of comparison of proposals. The successful proposer will be required to enter into a contract with the City for the services and provide insurance certificates,in their own name,for General Liability,Professional Liability,Automobile,and Workers'Compensation.Subcontracting will not be permitted. SCOPE OF SERVICES The City of Ashland Public Works Department is seeking to retain a qualified engineering firm • to provide on-call construction inspection services. The City will select and issue one contract based upon rate structure and qualifications and for an amount not to exceed$75,000. The term of the contract will be one(1)year from date of contract execution. The work will be assigned on an as-needed basis for a variety of projects and programs. Typical duties of the successful consultant may include,but may not be limited to: • • Inspect public works construction,.maintenance, and improvement projects for both City and private development projects to ensure compliance with City standards and specifications • Review traffic control plans, inspect right-of-way permits and miscellaneous construction permits • Monitor safety requirements at construction sites as needed • Monitor sampling and testing of construction materials including density testing of base materials, concrete and pavement surfaces, and trench backfill,as well as pressure and mandrel testing of piping systems and vacuum and hydrostatic testing of manholes • Inspect erosion and pollution control measures and BMPs for compliance with 1200-C permit requirements PROPOSAL SUBMITTAL REQUIREMENTS 1. Transmittal letter identifying the firm's contract information(physical address,telephone number, email)for the point of contract for the City on all correspondence and Form#2—Intermediate Procurement,Request for Proposal,Personal Services,Page 1 of 2,4/20/2022 • •\ • communications pertaining to this solicitation 2. Rate sheet, including hourly labor rates and fee structure(if applicable): 1 page maximum 3. Statement of qualifications. In providing qualifications,Proposer may address any applicable selection criteria listed below under"Method of Award". Proposers are encouraged to use discretion in determining applicability,as this section is limited to 2 page maximum. • • Maximum page length for proposals_is 3 pages,excluding cover letter. The successful proposer will be expected to enter into an agreement for personal services substantially similar to the form provided in Attachment A. Questions regarding this invitation to bid should be addressed to: - Kaylea Kathol,Sr. Project Manager,541-552-2419,kaylea.kathol@ashland.or.us • Any addenda that may be issued related to.this RFP will be emailed directly to proposal holders • The City of Ashland reserves the right to cancel this procurement or reject any and all proposals in accordance with ORS 279B.100. Please note: Proposals are required to include-relevant information that will appropriately satisfy the scope of services and adequately satisfy the selection criteria,that is applicable for the scope,ofservices,listed below under Method of Award: Method of Award; In accordance with AMC 2.50.120(C),personal services selection criteria shall include, 1. Specialized experience in the type of work to be performed;; 2. Capacity and capability to perform the work,including any specialized services within the time limitations for the work; 3. Educational and professional record, including past record of performance on contracts with governmental agencies and private'parties with respect to cost control, quality of work, ability to meet schedules, and contract administration where applicable; 4. Availability to perform the assignment and familiarity with the area in which the specific work is located, including knowledge of designing or techniques peculiar to it,where applicable; 5. Cost of the services;and _ 6. Any other factors relevant to the particular contract. In accordance.with ORS 279B.070 and AMC Section 2.50.120(A),Intermediate Procurement(4)If a contract is awarded,the contracting agency shall mrard the contract to the offeror whose quote or proposal will best serve the interests of the contracting agency,taking into account price as well as considerations including,but not limited to,experience,expertise,product functionality, suitabilityfor a particular pwpose and contractor responsibility under ORS 279B.110. • • • • • • • • • • 1 G:\pub-wrks\eng\2022-23 PW Inspector On-Ca11\RFP On Call Inspector Services 04.20.22.doc 2 AC R CERTIFICATE OF.LIABILITY INSURANCE DATE(MMIDDlYYYY) �/. 05/26/2022 . THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER CONTACT Corey Johnson Grenfell Insurance&Financial Services,Inc. FAX N,) (406)363.0432 P 0 BOX 191 INC.No.Ext): (406)363-0430 FAX Hamilton,MT 59840 E-MAILDSS: Corey@grenfellinsurance.com License#:0022631 INSURER(S)AFFORDING COVERAGE NAIC • INSURER A: WaterColor Management INSURED INSURERB: Liberty Mutual Insurance Company 24082 Civil West Engineering Services Inc INSURER C: AmTrust Financial Services Inc. • ' 486 E St INSURERD: Coos Bay,OR 97420 INSURER E: • INSURER F: COVERAGES CERTIFICATE NUMBER: 00002178-0 REVISION NUMBER: 63 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. I�7q TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS INSD WVO POLICY NUMBER (MMIDDIYYYY) (MMIDDIYYYY) A X COMMERCIAL GENERAL LIABILITY EPK-136932 09/01/2021 09/01/2022 EACH OCCURRENCE $ 1,000,000 AMAGTO ED CLAIMS-MADE X OCCUR PREM SES(Ea occur ence) S 100,000 X Professional Liab MEDEXP(Anyonepersan) 5 10,000 X 1M/2M Claims Made • PERSONAL 8.ADV INJURY $ 1,000,000 GEN'LAGGREGATELIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 • muco X JECOT LOC PRODUCTS-COMP/OP AGG S' 2,000,000 OTHER: S B AUTOMOBILE LIABILITY BAS60246738 09/01/2021 09/01/2022 (EaaccB deDSINGLE LIMIT s 1,000,000 ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY X AUTOS HIRED NON•OW'IED _ PROPERTY DAMAGE X AUTOS ONLY X AUTOS ONLY (Per accident) _ S. A UMBRELLA LIAB X OCCUR EPK-136932 09/01/2021, 09/01/2022 EACH OCCURRENCE $ 5,000,000 X EXCESS LIAB CLAIMS-MADE AGGREGATE • S _ DED RETENTIONS S . `+ WORKERS COMPENSATION . SWC1352514 09/01/2021 09/01/2022 X I STATUTE I Ni- AND EMPLOYERS'LIABILITY PROPR EIM ERPARTNERI ECUTIVE Y� NIA E.L.EACH ACCIDENT $ 1,000,000 (Mandatory In NH) I I EL DISEASE-EA EMPLOYEE_$ 1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below EL DISEASE-POLICY LIMIT $ 1,000,000 A Pollution Liability EPK-136932 09/01/2021 09/01/2022 Each Occurren 1,000,000 • A Professional Liab. EPK-136932 09/01/2021 09/01/2022 Professional 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) Civil West Engineering Services,Inc.has granted the officers and employees as additional insureds for ongoing and completed operation,coverage is primary and non-contributory,A waiver of subrogation is granted in favor of additional insureds on a contractual basis. Blanket Additional!Insured EN 0112-0211,Ongoing Operations Blanket Additional Insured -Completed Operations Blanket Waiver of Subrogation and Blanket Primary&Non-Contributory EN0118-0211 - i CERTIFICATE HOLDER CANCELLATION • .SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN City of Ashland • ACCORDANCE WITH THE POLICY PROVISIONS. 20 East Main Street Ashland,OR 97520 AUTHOR ED REPRESENTAH (CSJ) , ©19 - ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Printed by CSJ on May 26,2022 at 10:48AM • • THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. AGGREGATE LIMITS OF INSURANCE PER PROJECT This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART Under the Common Provisions, Section IV — LIMITS OF INSURANCE AND DEDUCTIBLE, item 2. is amended by the addition of the following: The General Aggregate Limit applies separately to each of your projects away from premises owned by or rented to you. ALL OTHER TERMS AND CONDITIONS OF THE POLICY REMAIN UNCHANGED. { EN0301-0914 Page 1 of 1 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - COMPLETED OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART • SCHEDULE Name of Additional Person(s)or Organization(s): Location And Description Of Completed Operations • Blanket when specifically required in a written contract with the Blanket when specifically required in a written named insured. contract with the named insured. Information required to complete this Schedule,if not shown above,will be shown in the Declarations. A. Section III — Who Is An Insured within the Common Provisions is amended to include as an insured the person(s) or organization(s) shown In the Schedule, but only with respect to liability for "bodily injury" or "property damage" • . caused, in whole or in part, by "your work" at the location designated and described 'in the • t schedule of this endorsement performed for, that additional insured and Included in the "products-completed operations hazard". • EN0320-0211 Page 1 of 1 . • THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. • PRIMARY AND NON-CONTRIBUTORY ADDITIONAL INSURED WITH WAIVER OF SUBROGATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART CONTRACTORS POLLUTION LIABILITY COVERAGE PART ERRORS AND OMISSIONS LIABILITY COVERAGE PART THIRD PARTY POLLUTION LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s)or Organizations) Blanket when specifically required in a written contract with the named insured. A. SECTION III — WHO IS AN INSURED within the Common Provisions is amended to include as an additional insured the person(s) or organization(s) Indicated In the Schedule shown above, but solely with respect to "claims" caused in whole or in part, by"your work"for that person or organization performed by you, or by those acting on your behalf. This insurance shall be primary and non-contributory, but only in the event of a named insured's sole negligence. B. We waive any right of recovery we may have against the person(s) or organization(s) indicated in the Schedule shown above because of payments we make for"damages"arising out of"your work" performed under a designated project or contract with that person(s)or organization(s). C. This Endorsement does not reinstate or increase the Limits of Insurance applicable to any"claim"to which the coverage afforded by this Endorsement applies. • ALL OTHER TERMS AND CONDITIONS OF THE POLICY REMAIN UNCHANGED. EN0118-0211 Page 1 of 1 • THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART CONTRACTORS POLLUTION LIABILITY COVERAGE PART ERRORS AND OMISSIONS.LIABILITY COVERAGE PART • THIRD PARTY POLLUTION LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s)or Organization(s) Blanket when specifically required in a written contract with the named insured. • SECTION III —WHO IS AN INSURED within the Common Provisions is amended to Include as an additional insured the person(s) or organization(s) Indicated in the Schedule shown above, but solely with respect to "claims"caused, in whole or in part, by"your work"or out of premises owned by or rented to you. ALL OTHER TERMS AND CONDITIONS OF THE POLICY REMAIN UNCHANGED. • • EN0112-0211 Page 1 of 1 • • THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. AMENDED WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART CONTRACTORS POLLUTION LIABILITY COVERAGE PART ERRORS AND OMISSIONS LIABILITY COVERAGE PART THIRD PARTY POLLUTION LIABILITY COVERAGE PART CLEANUP COVERAGE PART SCHEDULE Name of Person(s)or Organization(s) Blanket when specifically required in a written contract with the named insured. • SECTION VI — COMMON CONDITIONS, item 17. Transfer Of Rights of Recovery Against Others To Us within the Common Provisions Is amended by the addition of the following: Solely as respects the person(s) or organization(s) indicated in the Schedule shown above, we waive any right of recovery we may have against the person(s) or organizations) indicated in the Schedule shown above because of payments we make for"damages" arising out of your ongoing operations or`your work" performed under a written contract with that person(s) or organization(s) and included in the "products- completed operations hazard". • However, this waiver shall not apply to "damages" resulting from the sole negligence of the person(s) or organization(s) indicated in the Schedule shown above. ALL OTHER TERMS AND CONDITIONS OF THE POLICY REMAIN UNCHANGED. • • EN0109-0211 Page 1 of 1 •