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Home My WebLink About2022-159 PO 20220327 Amnd #1- Andritz Separation Inc K RECORDER Purchase Order ,M Fiscal Year 2022 Page: 1 of: 1 al_ 0IBBWaLU T P Lf= B City of Ashland — LI ATTN: Accounts Payable 20 E. Main Purchase L Ashland, OR 97520 ) Order# 20220327 T Phone: 541/552-2010 O Email: payable@ashland.or.us ‘ -' 7 V ANDRITZ SEPARATION INC H C/O Wastwater Treatment Plant EDEPT 0312 1195 Oak Street D PO BOX 120312 P Ashland, OR 97520 OR DALLAS, TX 75312-0312 Phone: 541/488-5348 O Fax: 541/552-2364 -- t_€rr ---- tuiran ,i 7_,-;;;•,•-;:*:av r —= .ct _p; ._. 5 i� ��= (817)465-5611David Gies : e-m--wst_p:AattF __ n : '" - 6 ..._. 1 -'.lia i V T - ' I�- 04/20/2022 718 {} FOB ASHLAND OR/NET30 City Accounts Payable ��j�-.�,.� FJ: Illl}`{ titi1 ]� E- k ire ..- -:°- =¢_. - .=c'rM I3I91 �--. - R'WS. .��, hitt S9.L ,1,'`. Rebuild Centrifuge Assembly 1 Repair and rebuild Centrifuge Rotating Assembly 1.0 $82,157.00 $82,157.00 Per attached Quotation#20758244 • City of Ashland Contract for Repairs to WWTP Centrifuge Completion date: 06/30/2022 Project Account: 2 ADDED: Processed change order 06/03/2022 1.0 $7,315.00 $7,315.00 Amendment No. 1 (Centrifuge Repair) Project Account: *************** GL SUMMARY*************** I I 086100-602400 $89,472.00 -. By: rt / Date:fes,✓G✓ --- [;„_ _r_.„:„._.„,..7.7_, _ A th w raze• - e- "6 F g .89 472.00 FORM #10 CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM ASHLAND Request for a Change Order , Name of Supplier l Contractor/Consultant: Mdrilz Separation Inc. lotal2amtiunt:0fthi `':. ''- .contractarrendment: Purchase Order Number 20220327 7 Title)Description:Centrifuge repair $'7,$1 5'00' t l 0■ Per attached contract amendment Contract Amendment Original contract amount $82,157.00 100 %of original contract Total amount of previous contract amendments 0 %of original contract Amount of this contract amendment 7,315.00 9 %of original contract TOTAL AMOUNT OF CONTRACT $89,472.00 109 %of original contract In accordance with OAR 137-047-0800:1)The amendment is within the scone of procurement as described in the solicitation documents,Sole Source notice or approval of Special ' ProcuremenL 2)The amendment Is necessary to comply with a change in law that affects performance of the contract.3)The amendment results from renegotiation of the terms and conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract b)Th a City determines that,with all things considered,the amended contract is at least as favorable to the City as the unamended contract;c)The amended contract does not have a tote I term greater than allowed in the solicitation document, I contract or approval of a Special Procurement.An amendment Is not within the scope of the procurement if the City determines that if it had described the changes lobe made by the ! amendment In the procurement documents,it would likely have increased competition or affected award of contract Contract amendment Is within the scope of procurement: YES • NO (If"NO",requires Council approval 1 Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT—Not exceeding$5,000 ,INVITATION TO BID or COOPERATIVE PROCUREMENT,QRF or ❑"YES°,the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 I amendments s$6,000. 0 'YET,the total amount of cumulative amendments 0°YES°,the total amount of original contract and h ❑If°NO',amount exceeding authority requires s 25%of original contract amount or$250,000 cumulative amendments s$100K for Goods&Services,s Council approval.Attach copy of Council whichever is less. $75K for Personal Services,<$SoK forAttomey Fees. Communication. 0 If°NO°,amount exceeding authority requires 0 If°NO",amount exceeding authority requires Council ❑ Exempt—Reason: Council approval.Attach copy of Council approval.Altach copy of Council Communication. PERSONAL SERVICES(DirectAppolntmentt Communication. 0 Exempt—Reason: ❑ °YES",cumulative amendments s$35,000 0 Exempt—Reason: ' ❑ If'NO°,requires coundl approval.(Attach CC) INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods&Services->.$5,000 and<$100,000 l] 'YES°,the total amount of cumulative amendments 0 Written Findings:Document the nature of the Personal Services•>$5,000 and<$75,000 s 25%of original contract amount or$250,000 emergency,including necessity and circumstances ❑ °YES°,the total amount of cumulative whichever is less. requiring the contract amendment amendments s 25%of original contract amount 0 If°NO°,amount exceeding authority requires 0 Obtain direction and written approval from City ❑If°NO',amount exceeding authority requires Council approval.Attach cope of Council Administrator Council approval.Attach copy of Council Communication. 0 If applicable,attach copy of Council Communication I Communication. 0 Exempt—Reason: 0 Exempt—Reason: ❑ Exempt—Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑'YES°,the total amount of original contract and cumulative amendments are 0 Renewal of Intergovernmental Agreement:Terms modified in accordance with Initial within the amount and terms initially approved by Council as a Special agreement OR cost will not be more than 25%greater than initial agreement.Renewal Procurement. approved by City Attorney and department head affected by renewal and approved/signed ❑ If°NO",amount exceeding authority requires Council approval. by City Administrator.AMC 2.28.045(B) j 7 Attach copy of Council Communication. 0 If°NO",Council approval Is required.Attach copy of Council Communication Project Number Account Number 0 66100- 602 4 0 o Account Number - 'Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed. Employee Signature:\10101VND 1NAM Q - fiRatmentHead Signature: t �� s (421 ' Egnal o. ,:a• te City Manager: Con .rand addenda greaterthan$35,000) Funds appropriated for current fiscal year: YES/NO 47 It' May 16. 2022 Finance Director(Equal to or greater than$5,000) Date Comments: Form#10—Contract Amendment Approval Request Form,Request for a Change Order,Page 1 of 1,4/2312020 ' AMENDMENT NO. I to GOODS AND SERVICES AGREEMENT between THE CITY OF ASHLAND, an Oregon municipal corporation, ("City") and Andritz Separation Inc., ("Contractor") for REPAIR TO WWTP CENTRIFUGE#1 RECITALS A. The City and Contractor previously entered into a Goods and Services Agreement effective April 6,2022(the"Agreement")to repair WWTP centrifuge#1; and B. The City and Contractor wish to amend the Agreement to extend the term of the Agreement. AGREEMENT NOW THEREFORE,in consideration of the mutual benefits and obligations set forth herein,the parties agree as follows: 1. Amend Section 2 of the Agreement as follows,with strikeout wording deleted and underscored wording added: 2.1 City shall pay Provider the sum of $89,472.00 (EIGHTY-NINE THOUSAND FOUR HUNDRED SEVENTY-TWO DOLLARS) $82x0 as provided herein as full compensation for the Work as specified in the SUPPORTING DOCUMENTS. 2.2 In no event shall Provider's total of all compensation and reimbursement under this Agreement exceed the sum of$89,472.00 (EIGHTY-NINE THOUSAND FOUR HUNDRED SEVENTY-TWO DOLLARS) $82,157.00 without the express,written approval from the City official whose signature appears below, or such official's successor in office. Provider expressly acknowledges that no other person has authority to order or authorize additional Work which would cause this maximum sum to be exceeded and that any authorization from the responsible official must be in writing. Provider further acknowledges that any Work delivered or expenses incurred without authorization as provided herein is done at Provider's own risk and as a volunteer without expectation of compensation or reimbursement. Page 1 of 2: Amendment No.1 to Good and Services Agreement 2. Amend the Completion Date as follows,with strikeout wording deleted and underscored wording added: COMPLETION DATE: June 30,2022 November 8,2022 3. This Amendment No. 1 is effective upon being signed by both parties. I ' 4. Except as specifically modified by this Amendment No. 1,the terms and conditions of the Agreement remain in full force and effect. IN WITNESS WHEREOF the parties have caused this Amendment No. 1 to be signed in their respective names by their duly authorized representatives as of the dates set forth below: CITY OF ASHLAND,OREGON ANDRITZ SEPARATION,INC. (CONT CTOR) By: By: / Printed Name: Sear .Ft.Euc../ Printed Name: Robert King Title: putt-4:c- 1....,oz,e.s Otp.Ecrrj Title: VP Operations Date: sit;i2z. Date:05/13/2022 i 1 I I I � Page 2 of 2: Amendment No.I to Good and Services Agreement I ' AN)RJ1L QUOTATION Customer:127936 Supplier: Andritz Separation Inc. City of Ashland Contact: Zachary Hanson City Hall Phone: +1 817 375 4474 20 E. Main St. Fax: +19039563498 Ashland OR 97520 E-mail: zachary.hanson@andritz.com Contact: Date: 04/27/2022 Fax: Copy to: Sales BAINES,CHARLES Your inquiry: NOT YET Responsible: Our quote no: 20758244 Ladies and Gentlemen, We thank you for your inquiry and are pleased to quote as follows: 1. Scope of supply ANDRITZ JOB#1195 (2)D5LL CENTRIFUGE SERIAL#D5LLC3OCHP-0234&-0235 Item Product ID No. S!W'' Quantity Unit Unit Price Amount 10 REPAIR ASHLAND 301358820 1 PC 77,345.80 77,345.80 D5LL SN 3360 OLD JOB 1195 Items total 77,345.80 Freight 12,126.25 Total Amount USD 89,472.05 •S=Spare Parts,W=Wear Parts Technical contact:Ray Potter/Phone:+1 817 419 1788/ray.potter@andritz.com s j Terms and Conditions Page 1 of 5 Andritz Separation Inc. Invoice to: Wire Instructions: 110 Dicicson Street Andritz Separation Inc. NordeaBankAbp Pittsburg,TX 75686 Attn:Accounts Receivable Naw York Branch Dept 0312,P.O.Box 120312 SIj lFT:NDEAUS3N Tel +1(903)856-0445 Dallas.TX 75312-0.312 Account 8679433001 Fax+1(903)856-3498 Federal TaxID Number.59 3773483 ABA:026010786 • • AWJRi1'L Rotating Assembly Work Scope Customer: City of Ashland Location:Ashland,OR Salesperson: Charles Baines Material of Construction: SS Date Quoted:4/26/2022 Job Number: S-48-J26647 Model: D5LLC3OCHP Manufacturer/Job:ANDRITZ/1195 Serial Number: 3360 Estimated Delivery ARO: 20-24 Weeks based on Headwall Delivery Sales Totals Total Labor: $ 28,930.00 Total Material: $ 48,415.80 I i TOTAL REPAIR: $ 77,345.80 Additional Notes or Recommendations: •Shipping and handling is included in the quote,terms are FCA Origin. •Customer stated reported ongoing vibration issues after the cyclo was refurbished. Vibration appeared to be coming from the solids discharge end as reported by the technician. •The customer reported some lubricants used that should be adjusted to use the following going i. forward: Castrol Spheerol EPL 0 grease is used in the cyclo. The redex uses Mobil SHC 627. All high speed bearings(main bearings)lubricated with Kluber NBU 15. Scroll thrust bearings should be lubricated with any good EP2 grease type:R. •According to the SIMS,the customer operates at 2800 RPM bowl speed. •Upon inspection we found the following items that could be contributing to the high vibration and high temp reported: The thrust bearing bore in the liquids head wall is oversize 0.002". Deep wash out in the liquid ports of the headwall behind the liquid weir dams. The conveyor contains broken and chipped tiles,different kinds of tiles,non-OEM tiles and JB weld over the tiles. The feed end scroll hub bearing journal is 0.008"undersize. The spline hub is slightly loose to the conveyor fit, and shows some oxidation. •Additional notes from inspection include: Temp sensor cap is damaged/broken. ,, ., ,,,. ---7----7 t,---:,''....'s vie_ ,, .:.:,E)..,....„..„.. ......,..77:7„:„ Illri \ \I _____________.1, „ .., ,,,,,,:r„.,,.5,2 ii_.,_,1 .. ?, 11. 0,..., ..i..7.. •._:.:,....--,\ ,_, ,,,3._-_. :T'9 R 4ti .,,n 07r y.t -„ --,,, ,,,- .1 '-.10 '''''1:' va / rYYYrrYYY.. I ,.{-f3�'y !iI t=� �(�'"'c•' r •. ol v w -.. 'M1 �+��/ `� 7 l, ':°,,.1 r.$c. ..„. '4. ?.;' AS RECEIVED SOLIDS END AS RECEIVED LIQUID END I AS RECEIVED WEIR SETTING^'275MM I i AWJRiTL Component Findings 1 Recommended Scope of Supply Bowl •The bowl will be polished and reused. •Balance bowl assembly for 2800 RPM to ANDRITZ tolerances. Effluent Head(FRONT WALL PLATE) •The effluent head was found with washed out weir ports,which contributes to uneven discharge of liquids and increased vibration. The thrust bearing bore is oversize. •The headwall will be replaced as there is no repair recommended to the liquid weir ports. 4''l -;'4"-X'''',,,' :;V,-101.'•-.--'' r1 1• -711,1I rI - ' •'. —' dam.. p•' .1 *N. ,u. tI tr"1 r 1 � trv •. "".k • ,11 � , 't., » I L F R� EROSION/WASH OUT EROSION/WASH OUT OVERSIZE BORE 1 Conveyor •Conveyor was found contains broken and chipped tiles,different kinds of tiles,non-OEM tiles and JB weld over the tiles. •Remove and replace all tiles. Remove JB weld. •Remove and replace all feed nozzles. , •Assemble with balance trunnions. •High speed balance as an assembly at 2800 RPM to ANDRITZ tolerance. hi i ,,,.cy -.---% - --,-o&.r ,-I •! Ili I s�v - ` ! 5 . - ,:_.,)J J _ ,r,T+ i Sys' r- y`.-„' _ ?�. .s�-� ---=------,,7,„,:f"„„! '., I ty r �✓� 1 ret4-:!': _ '` r iI' -+) •�k'� t: +Ir�k}a '1,- I >,,,,,?:4. .,-."' , rrc 4 /`) 711 {tea , �11' ii- c 1 Ik � LI ,r i I DAMAGED AND CHIPPED TILES JB WELD FOUND OVER TILES OTHER TILES INSTALLED I ; j I I ' AWJPJIL Spline Hub •The spline hub is slightly loose to the conveyor fit,and shows some oxidation. • Recommend to replace. 1r1 — , ?lir •(i .t.l + I rasa r -- '' vF. r tl -i I z if ' r rr 1 1 t4 cs L"F 1. / _ .� 8'4 -.7:4.'9 - r .4.; "'-i ' " n ! • •I - -�— deh4°, s 1r -e,...c:, .S4' y.J SPLINE HUB LOOSE FITTO CONVEYOR(SCROLL) CORROSION/OXIDATION Scroll Hub •The feed end scroll hub bearing journal is 0.008"undersize,this part requires replacement. ; Bearing Housings •The bearing housings were found in overall good condition. •The temp sensor on the drive end housing is damaged and requires replacement. •Clean out all thru ports and internals. Paint after testing. _,I $3..,7,'---.6.1 _, .`• i fl; \ = o >f; ti. ` tIA-s-.`--s i [+� -- i - , - �c-�J1 <-,.'•-..4,61,.- 1 ` l sem.. .+• S .\} yr �}j�`Y�' �•� • Iiw • • t --5__. ` ,. ; •"• -'?'- / f Wil' I .-a1 �, � y% ' • ' CRACKED TEMP SENSOR BEARING HOUSING I BEARING HOUSING I Cyclo Reducer •This item was just rebuilt,will be reused as is. Final Assembly I •Assemble with all new bearings,seals,fasteners,and o-rings. •Assemble to test base. • Test Run •The base/case was not received from the customer,cannot test at service center. •Could require trim balance onsite once installed,not included in this work scope. i • • AWJPJTL PARTS LIST { SAP NUMBER ITEM DESCRIPTION QTY 131045033 SOCKET HEAD CAP SCREW 6 = 131071335 RETAINING RING 1 131242737 ANGLE RING 1 • 100022291 RETAINING RING 1 1 131045885 CYL ROLLER BEARING 1 131128834 0-RING 1 I 131128745 0-RING 2 131071714 V-RING 1 131128821 0-RING 1 • 131128747 0-RING 2 131045575 DEEP GRV BALL BEARING 1 131073758 SEALING RING 1 • 131058741 SEAL 1 ' • 131140702 0-RING 1 , 131320448 0-RING 1 • 131128827 0-RING 2 , 131127988 FEED FLANGE INDICATOR _ 1 • ' 131045033 SOCKET HEAD CAP SCREW 6 • 131140703 0-RING 1 ; 131027656 RETAINING RING 1 131127349 TEFLON RING 1 131750036 0-RING 1 131128795 0-RING 1 131750037 0-RING 1 131126166 SOCKET HEAD CAP SCREW 12 100022224 RETAINING RING 1 _ 131045830 CYL ROLLER BEARING 1 131130061 PLUG 2 • 132057904 V-BELT 5 _ 131411050 GREASE KLUBER 6 131411051 GREASE LGMT2 - 6 132767314 CASTROL SPHEEROL EPL 0 1 132281771 SEALING RING 6 •• 132120200 SEALING RING 2 131145042 CYL ROLLER BEARING 1 131396161 TEMP SENSOR 2 201821124 LIQUIDS HEADWALL(HOLLOW SHAFT) 1 202286079 SMALL TILE 30 202286081 LARGE TILE 460 , 201821011 SCROLL HUB 1 131845162 SPLINE HUB 1 131748646 SEAL 1 131060380- BEARING 1 131481651 NILOS RING 1 r ' i s 1 Memo TO: Joseph Lessard FROM: Tami De Mille-Campos(Public Works) DATE: 5/16/2022 RE: City Manager Signature Needed for change order—Andritz { I I i I Background: i 1 The wastewater treatment plant operates two centrifuges to dewater sludge,both units are now 20 plus years old. One of the two units was experiencing vibration issues and had to be sent to the repair facility for repairs. The vibration issues could not be fully diagnosed until the unit arrived at the repair facility in Texas where it could be disassembled and inspected. Upon inspection the damage was more extensive than originally anticipated so the additional expense for this repair was approximately$4,000. There was also a significant increase in shipping costs adding nearly$5,000 to the original repair. Parts availability and supply chain issues have also extended the anticipated repair timeline out to six months. Council Action: N/A ' Other Relevant Information: { Insurance waived or reduced?No Who to return to if different from sender? Are all other signatures required collected?Yes If no,please collect before sending them to the City Manager. Are all attachments listed included?Yes If no,please include all attachments before sending to the City Manager. i r I 1 CITY OF ASHLAND 20 East Main Street Tel:541-488-6002 1.41Ashland,Oregon 97520 Fax:541-4885311 www.ashtand.or.us TTY: 800-735-2900 ,