Loading...
HomeMy WebLinkAbout2023-182 PO 20240177- Hukills Inc Purchase Order - /a Fiscal // Year2024 Page: CI "r ii d • MA ' 4,;,era i T alb B City of Ashland }tai �i & �i r��_�, e�_— I ATTN: Accounts Payable _ • L 20 E. Main Purchase 20240-177 Ashland, OR 97520 - Order# T Phone: 541/552-2010 O Email: payable@ashland.or.us • V H C/O Facilities Maintenance Div E HUKILLS INC I 90 North Mountain Ave N 3650 CRATER LAKE HWY 4 p Ashland, OR 97520. D MEDFORD, OR 97504 Phone:541/488=5358 • R0 Fax: 541/552-2304 s_-T�� 4s�-�a 5 I`7 =-i's[Tt=1 --�o-a[ea= —=`.j�'allt E_ '�ai I{� � -_ si iFe = }arm;-cam -T-- = . - - �� --- - sem~ 1 -�� _ - - _ Robert Halbritter . -.01=}0: _-_- =' -F � =n, - �,- i _— ... „T �"_•`-=_%-��.�`_=,f_ei 1 1--' 3 E :7.T-4 s �[`g��° 6�.e I F��}�eo� .,� F � � �L.��BP�e I=- qI3SS�� -- _! 10/26/2023 1735 Cit Accounts Payable M _ M -------7--------_- ' �e� e,Sl= � , ��T'`�'�� —� -s�� � } r �3 ��fr77:174 `f fYe� d—_4_ieL� a�A - Install Hose Bib - 1 Install non-freeze hose bib asneeded with following'wall repair at 1.0 • $2,807.00 $2,807.00 .• 2200 Ashland Street Goods and Services Agreement($35,000 or less) Completion date: 06/30/2024 ; Project Account: E-000839-999 ' • 2 Amendment No. 1 1.0 - $600.00 $600.00 Remove utility sink and existing plumbing per attached Quote - 1.1079 - Project Account: E-000839-999 ***************GL SUMMARY*************** I 017200-604 0. $3,407.¢0 I • B _ CO Date: 7,Z: - _,* �_-7--,--z--4•7!-- Authorized Sign re ' , , , . It,LIPS •, } = .3 407..00 N FORM #3 e- �I- CITY OF ASHLAND A request tsr a Purchase Order `6 ( z(2. , , REQUISITION i4© ( 7 7 Date of request: 10/17/23 / Required date for delivery: Vendor Name . • Hukill's Address,City,State,Zip 3650 Crater Lake Avenue, Medford, OR 97504 Contact Name&Telephone Number Sara Colley, (541) 734-9000, Email address SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Invitation to Bid ❑ Emergency ❑ Reason for exemption: Date approved by Council: ❑ Form#13,Written findings and Authorization ❑ AMC 2.50 _(Attach copy of council communication) 0 Written quote or proposal attached ❑ Written quote or proposal attached _(If council approval required,attach copy of CC) . ® Small Procurement 0 Request for Proposal Cooperative Procurement Not exceeding$5,000 Date approved by Council: ❑ State of Oregon ❑ Direct Award _(Attach copy of council communication) Contract# ® Verbal/Written quote(s)or proposal(s) ❑ Request for Qualifications(Public Works) 0 State of Washington Date approved by Council: ' Contract# _(Attach copy of council communication) ❑ Other government agency contract Intermediate Procurement 0 Sole Source Agency GOODS&SERVICES • 0 Applicable Form(#5,6,7 or 8) Contract# Greater than$5,000 and less than$100,000 ❑ Written quote or proposal attached Intergovernmental Agreement 0 (3)Written bids and solicitation attached 0 Form#4,Personal Services$5K to$75K Agency PERSONAL SERVICES• Date approved by Council: 0 Annual cost to City does not exceed$25,000. Greater than$5,000 and less than$75,000 Valid until: (Date) Agreement approved by Legal and approved/signed by O Less than$35,000,by direct appointment 0 Special Procurement City Administrator.AMC 2.50.070(4) ❑ (3)Written proposals&solicitation attached 0 Form#9,Request for Approval ❑ Annual cost to City exceeds$25,000,Council ❑ Form#4;Personal Services$5K to$75K 0 Written quote or proposal attached approval required.(Attach copy of council communication) Date approved by Council: Valid until: (Date) Description of SERVICES Total Cost Install non-freeze hose bib as needed with following wall repair at 2200 Ashland Street, Ashland, OR , 280:700 97520. $ Item # Quantity Unit Description of MATERIALS Unit Price Total Cost $0 $0.00 - $0 $0.00 $,0 $0.00 O .Per attached quotelproposal TOTAL COST Project Number: 000839.999 Account Number: 017200.604100 $2,807.00 *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actu peat / �L``�� jc�i 34t4.4 7 IT Director in collaboration with department to approve all hardware and software purchases: . IT Director , Date Support-Yes/No By signing this requisi'•• • -rtify that the City'..=•i'i, ontra,,.-g requirements have been satisfied. Employee: %' Department Head: ; rt �•2) : to or ater than$5,000) Department Manager/Supervisor: City Manager:, (Greater than$35,000) Funds appropriated for current fiscal year: YES / NO Finance Director-(Equal to or greater than$5,000) Date Comments: • Form#3-Requisition 5 GOODS AND SERVICES AGREEMENT ($35,000 OR LESS) PROVIDER: Hukill's • CITY of PROVIDER'S AS H LAN DCONTACT: Sara Colley 20 East Main Street Ashland,Oregon 97520 ADDRESS: 3650 Crater Lake Avenue Telephone: 541/488-5587 Medford, OR 97504 Fax: 541/488-6006 PHONE: 541-734-9000 This Goods and Services Agreement (hereinafter "Agreement") is entered into by and between the City of Ashland, an Oregon municipal corporation (hereinafter "City") and Hulcill's, (a domestic business corporation)("hereinafter"Provider"),for plumbing services. 1. PROVIDER'S OBLIGATIONS 1.1 Provide plumbing services for FY24 as set forth in the"SUPPORTING DOCUMENTS"attached hereto and,by this reference,incorporated herein. Provider expressly acknowledges that time is of the essence of any completion date set forth'in the SUPPORTING DOCUMENTS, and that no waiver or extension of such deadline may be authorized except in the same manner as herein provided for authority to exceed the maximum compensation. The services defined and described in the "SUPPORTING DOCUMENTS"shall hereinafter be collectively referred to as"Work." 1.2 Provider shall obtain and maintain during the term of this Agreement and until City's final acceptance of all Work received hereunder,a policy or policies of liability insurance including commercial general liability insurance with a combined single limit, or the equivalent, of not less than $2,000,000 (two million dollars)per occurrence for Bodily Injury and Property Damage. 1.2.1 The insurance required in this Article shall include the following coverages: • Comprehensive General or Commercial General Liability, including personal injury, contractual liability,and products/completed operations coverage; and • Automobile Liability. 1.2.2 Each policy of such insurance shall be on an"occurrence" and not a"claims made" form,and shall: • Name as additional insured "the City of Ashland, Oregon, its officers, agents and employees" with respect to claims arising out of the provision of Work under this Agreement; • Apply to each named and additional named insured as though a separate policy had been issued to each,provided that the policy limits shall not be increased thereby; • Apply as primary coverage for each additional named insured except to the extent that two or more such policies are intended to "layer" coverage and, taken together, they provide total coverage from the first dollar of liability; • Provider shall immediately notify the City of any change in insurance coverage • Provider shall supply an endorsement naming the City,its officers,employees and agents as additional insureds by the Effective Date of this Agreement; and • Be evidenced by a certificate or certificates of such insurance approved by the City. Page 1 of 6: Goods and Services Agreement between the City of Ashland and Hulcill's 1.3 .Provider shall,at its own expense,maintain Worker's Compensation Insurance in compliance with ORS 656.017, which requires subject employers to provide workers' compensation coverage for all of its subject workers. • 1.4 Provider agrees that no person shall, on the grounds of race, color, religion, creed, sex, marital status, familial status or domestic partnership, national origin, age, mental or physical disability, sexual orientation, gender identity or source of income, suffer discrimination in the performance of this Agreement when employed by Provider. Provider agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. Further, Provider agrees not to discriminate against a disadvantaged business enterprise,minority-owned business,woman-owned business, a business that a service-disabled veteran owns or an emerging small business enterprise certified under ORS 200.055,in awarding subcontracts as required by ORS 279A.110. 1.5 In all solicitations either by competitive bidding or negotiation made by Provider for work to be performed under a subcontract, including procurements of materials.or lease's of equipment, each potential subcontractor or supplier shall be notified by the Providers of the Provider's obligations under this Agreement and Title VI of the.Civil Rights Act of 1964 and other federal nondiscrimination laws. 1.6 Living Wage Requirements: If the amount of this Agreement is $25,335.05 or more, Provider is required to comply with Chapter 3.12 of the Ashland Municipal Code by paying a living wage,as defined in that chapter, to all employees performing Work under this Agreement and to any Subcontractor who performs 50%or more of the Work under this Agreement. Provider is also required to post the notice attached hereto as`Exhibit A"predominantly in areas where it will be seen by all employees. 1.7 Assignment: Provider shall not assign this Agreement or subcontract any portion of the Work to be provided hereunder without the prior written consent of the City. Any attempted assignment or subcontract without written consent of the City shall be void. Provider shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them,and the approval by the City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and the City. • 2. CITY'S OBLIGATIONS 2.1 City shall pay Provider the hourly rates effective July 17,2023 as specified in the SUPPORTING DOCUMENTS. 2.2 In no event shall Provider's total of all compensation and reimbursement under this Agreement exceed the sum of$5,000 (this is maximum, not to exceedamount of ENTIRE Agreement) without express, written approval from the City official whose signature appears below, or such official's successor in office. Provider expressly acknowledges that no other person has authority to order or authorize additional Work which would cause this maximum sum to be exceeded and that any authorization from the responsible official must be in writing. Provider further acknowledges that any Work delivered or expenses incurred without authorization as provided herein is done at Provider's own risk and as a volunteer without expectation of compensation or reimbursement. 3. GENERAL PROVISIONS 3.1 This is a non-exclusive Agreement. City is not obligated to procure any specific amount of Work from Provider and is free to procure similar types of goods and services from other providers in its sole discretion. Page 2 of 6: Goods and Services Agreement between the City of Ashland and Hukill's 3.2 Provider is an independent contractor and not an employee or agent of the City for any purpose. 3.3 Provider is not entitled to,and expressly waives all claims to City benefits such as health and disability insurance,paid leave, and retirement. 3.4 This Agreement embodies the full and complete understanding of the parties respecting the subject matter hereof. It supersedes all prior agreements,,negotiations,and representations between the parties, whether written or oral. 3.5 This Agreement may be amended only by written instrument executed with the same formalities as this Agreement. 3.6 The following laws of the State of Oregon are hereby incorporated by reference into this Agreement: ORS 279B.220,279B.230 and 279B.235. 3.7 This Agreement shall be governed by the laws of the State of Oregon without regard to conflict of laws principles. Exclusive venue for litigation of any action arising under this Agreement shall be in the Circuit Court of the State of Oregon for Jackson County unless exclusive jurisdiction is in federal court, in which case exclusive venue shall be in the federal district court for the district of Oregon. Each party expressly waives any and all rights to maintain an action under this Agreement in any other venue, and expressly consents that, upon motion of the other party, any case may be dismissed or its venue transferred,as appropriate, so as to effectuate this choice of venue. 3.8 Provider shall defend,save,hold harmless and indemnify the City and its officers,employees and agents from and against any and all claims, suits, actions, losses, damages, liabilities, costs,,and expenses of any nature resulting from, arising out of, or relating to the activities of Provider or its officers, employees,contractors,or agents,under this Agreement. 3.9 Neither party to this Agreement shall hold the other responsible for damages or delay in performance caused by acts of God,strikes,lockouts,accidents,or other events beyond the control of the other or the other's officers,employees or agents. • 3.10 If any provision of this Agreement is found by a court of competent jurisdiction.to be unenforceable, such provision shall not affect the other provisions,but such unenforceable provision shall be deemed modified to the extent necessary to render it enforceable,preserving to the fullest extent permitted the intent of Provider and the City set forth in this Agreement. • 3.11 Deliveries will be F.O.B destination. Provider shall pay all transportation and handling charges for the Goods.Provider is responsible and liable for loss or damage until final inspection and acceptance of the Goods by the City. Provider remains liable for latent defects,fraud, and warranties. 3.12 The City may inspect and test the Goods. The City may reject non-conforming Goods and require Provider to correct them without charge or deliver them.at a reduced price, as negotiated. If Provider does not cure any defects within a reasonable time, the City may reject the Goods and cancel this Agreement in whole or in part. This paragraph does not affect or limit the City's rights, including its rights under the Uniform Commercial Code,ORS Chapter 72(UCC). 3.13 Provider represents and warrants that the Goods are new, current, and fully warranted by the manufacturer. Delivered Goods will comply with SUPPORTING DOCUMENTS and be free from defects in labor,material and manufacture.Provider shall transfer all warranties to the City. Page 3 of 6: Goods and Services Agreement between the City of Ashland and Hukill's S ' r 4. SUPPORTING DOCUMENTS 4.1 The following documents are, bythis reference, expressly incorporated in this Agreement, and are collectively referred to in this Agreement as the"SUPPORTING DOCUMENTS:" - • . The Provider's complete written Rate Sheet dated July 17,2023. 4.2 This Agreement and the SUPPORTING DOCUMENTS shall be construed to be mutually complimentary and supplementary wherever possible. In the event of a conflict which cannot be so resolved,the provisions of this Agreement itself shall control over any conflicting provisions in any of the SUPPORTING DOCUMENTS. In the event of conflict between provisions of two of the SUPPORTING DOCUMENTS,the several supporting documents shall be given precedence in the order listed in Article 4:1. 5. REMEDIES 5.1 In the event Provider is in default of this Agreement, City may, at its option,pursue any or all of the remedies available to it under this Agreement and at law or in equity,including,but not limited to: 5.1.1 Termination of this Agreement; 5.1.2 Withholding all monies due for the Work that Provider has failed to deliver within any scheduled completion dates or any Work that have been delivered inadequately or defectively; 5.1.3 Initiation of an action or proceeding for damages, specific performance, or declaratory or injunctive relief; . 5.1.4 These remedies are cumulative to the extent the remedies are not inconsistent,and City may pursue any remedy or remedies singly,collectively,successively or in any order whatsoever. 5.2. In no event shall City be liable to Provider for any expenses related to termination of this Agreement or for anticipated profits.If previous amounts paid to Provider exceed the amount due,Provider shall pay immediately any excess to City upon written demand provided. 6. TERM AND TERNIINATION .- . 6.1 Term This Agreement shall be effective from the date of execution on behalf of the City as set forth below (the "Effective Date"), and shall continue in full force and effect until June 30, 2024, unless sooner terminated as provided in Subsection 6.2. 6.2 Termination • 6.2.1 The City and Provider may terminate this Agreement by mutual agreement at any time. , 6.2.2 The City may,upon not less than thirty (30) days' prior written notice,terminate this Agreement for any reason deemed appropriate in its sole discretion. 6.2.3 Either party may terminate this Agreement,with cause,by not less than fourteen(14) days' prior written notice if the cause is not cured within that fourteen(14) day period after written notice. Such termination isin addition to and not in lieu of any other remedy at law or equity. 7. NOTICE Whenever notice is required or permitted to be given under this Agreement, such notice shall be given in writing to the other party by personal delivery,by sending via a reputable commercial overnight courier, or by mailing using registered or certified United States mail,return receipt requested,postage prepaid, to the address set forth below: Page 4 of 6: Goods and Services Agreement between the City of Ashland and Hnkill's . • If to the City: City of Ashland—Facilities Maintenance Department Attn: David Arnold 20 E.Main Street Ashland,Oregon 97520 Phone: (541)552-2292 With a copy to: City of Ashland—Legal Department 20 E.Main Street • Ashland,OR 97520 • Phone: (541)488-5350 If to Provider: Hukill's Attn:Krista Marvin 541-734-9000 , 8.. WAIVER OF BREACH One or more waivers or failures to object by either party to the other's breach of any provision,term,condition, or covenant contained in this Agreement shall not be construed as a waiver of any subsequent breach,whether or not of the same nature. 9. PROVIDER'S COMPLIANCE WITH TAX LAWS • 9.1 Provider represents and warrants to the City that: 9.1.1 Provider shall, throughout the term of this Agreement, including any extensions hereof, comply with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316,317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Provider; and (iii) Any rules,regulations,charter provisions,yr ordinances that implement or enforce any of the foregoing tax laws or provisions. 9.1.2 Provider,for a period of no fewer than six(6) calendar years preceding the Effective Date of this Agreement, has faithfully complied with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316,317, and 318; (ii). Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Provider; and (iii) Any rules,regulations,charter provisions, or,ordinances that implement or enforce any of the foregoing tax laws or provisions. 9.2 Provider's failure to comply with the tax laws of the State of Oregon and all applicable tax laws of any political subdivision of the State of Oregon shall constitute a material breach of this Agreement Further, any violation of Provider's warranty, as set forth in this Article 9,shall constitute a material breach of this Agreement. Any material breach of this Agreement shall entitle the City to terminate this Agreement and to seek damages and any other relief available under this Agreement,at law,or in equity. Page 5 of 6: Goods and Services Agreement between the City of Ashland and Hukill's IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective names by their duly authorized representatives as of the dates set forth below. CITY OF ASHLAND: Huldll's By: �. By: , �� Signature • 5c r . uty ._ Q t I Printed Name Printed Name P%INA(— DtF _ IkACtild Title Title T/ • to . LA.2-72 -TU1VA tq=^126.2 Date Date is to be submitted with this signed Agreement) Purchase Order No. 7 7 7 • Page 6 of 6: Goods and Services Agreement between-the City of Ashland and Hnkill's • 3650 crater Lake Ave, Medford OR 97504 Phone:541-734-9000 Fax:541-500-1003 • July 17th, 2023 • City of Ashland 20EMain St Ashland,OR 97520 ' Re: Contract Pricing Below is our Pricing List for services during the time frame July 17, 2023—July 17, 2024. Type_ Hourly,Rate _After H ou rs Graveyard Rate Apprentice Plumber $165 $249 $395 • Journeyman Plumber $185 $249 $395 Drain Cleaner $185. $249 $395 Hydro-Jetter $225 $275 $275 Leak Locate J $195 $249 $395 Helium Usage(required for locating) .20/Ib .20/Ib .20/Ib Pump Truck+Dump Fees$0.15 per gal $250 $475 $650 Hydro Excavator(VacTruck) $275 • $475 $675 w/no hoses=$85 Dump Fee Hydro Excavator(VacTruck)w/hoses— $425 $575 $775 $85 Dump.Fee Water Delivery—2000 gallons $169 $249 $375 If you have any questions, please do not hesitate to give us a call at 541-734-9000. Thank you, Zak Cowan, Manager • • • = .. :� QUOTE • • DATE: 10/16/2023 EXP. DATE: 10/27/2023 • QUOTE# 10993 • • • • Hukill's Inc. • www.hukills.com • 3650 CRATER LAKE AVE Medford,OR 97504 Phone:(541)734-9000 Email:ar@hukills.com • • BILL TO: SERVICE TO: • City Of Ashland • 2200 Ashland Street 20 East Main Street . Ashland, OR 97520, United States Ashland, OR 97520 ITEM DESCRIPTION QTY PRICE PER UNIT AMOUNT TAX • ESTIMATOR TIM Install non freeze hose bib at 1.00 $0.00 Item $0.00 N rear of building next to gas meter. -Remove vanity in public • • restroom, cut sheetrock open to • access copper water piping. -Cut in tee on cold side of copper pipe, add shut off valve in wall. • -Core hole through outside brick wall. -Install 10"non freeze hose bib • and connect to shut off valve in bathroom wall. -Patch sheetrock,texture, • match paint. • • -Add access panel next to vanity for shut off valve for hose • bib. • -Reset vanity/lavatory and make final connections. • *01 PLUMBING Plumbing - 1.00 $1,890.00 Item $1,890.00 N 109 10 LOOSE KEY 10 INCH LOOSE KEY FROST 1.00 $65.00 Item $65.00 N FROST FREE FREE HOSE BIBB • 046 1/2 COPPER 1/2 INCH COPPER MALE 1.00 $6.00 Item $6.00 N • MALE ADAPTER . • 046 1/2 SWEAT BALL 1/2 INCH SWEAT BALL VALVE 1.00 $14.00 Item. $14.00 N • VALVE 046 1/2 L COPPER 1/2 INCH TYPE L COPPER 3.00 $5.00 Item $15.00 N PER FOOT PIPE PER FOOT 046 1/2 COPPER TEE 1/2 INCH COPPER TEE. 1.00 $5.00 Item $5.00 N 098 12 X 12 ACCESS 12 X 12 INCH PLASTIC 1.00 $27.00 Item $27.00 N PANEL ACCESS PANEL - • Rs Form RaZOrSynC. ©2023 RazorSync.com.All rights reserved.All other trademarks are the property of their respective owners. 100001 - - • QUOTE • DATE: 10/16/2023 EXP. DATE: 10/27/2023 QUOTE# 10993 *16 Subcontractor HUKILLS RESTORATION 1.00 . $785.00 Item $785.00 N SHEETROCK REPAIRS, I TEXTURE, MATCHING PAINT. SUBTOTAL $2,807.00 TAX RATE* TAX $0.00 OTHER . - TOTAL $2,807.00 MEMO • • • ® Rs Form SRazo Sync,. ©2023 RazorSync.com.All rights reserved.All other trademarks are the property of their respective owners. 100001 • • �: �� - I� I� -- QUOTE `'11•� t • - • • DATE: 10/16/2023 • EXP, DATE: 10/27/2023 • • • QUOTE# 10993 TERMS&CONDITIONS CONTRACTOR: HUKILL'S, INC. (CCB#49225) • • -Hukill's first inspection will be reasonable&consistent with industry standards. Customer agrees to hold Hukill's or its assigns harmless for parts deemed corroded, unusable, existing,supplied by customer or unreliable for completion of work to be done. -Occasionally after work has been started other problems are discovered which are not evident upon first inspection&may require addition material and or labor to complete project. If additional supplies or labor are required to complete project not listed in estimate a written change order will be given and authorization in writing will be required before project can proceed. -In the event'of a dispute arising out of this agreement the non-prevailing party will pay the prevailing parties reasonable • attorney fees and costs. Hukill's agrees to perform all services here-under in reasonable,workman like manner in accordance • with industry standards. -Public utility locates will be done prior to start of excavation but any unknown or unforeseen lines that are hit and need repaired or replaced will incur an additional cost for those replacements or repairs including sprinkler systems. EXCAVATION CLAUSE: Any buried rocks, hard pan, concrete,slurry, unmarked or unknown utilities, pipes, or unknown objects that need to be rerouted, repaired, replaced,excavated out,through or around will require additional work to be completed.The additional repair work will be based on an hourly rate of$155-$375 per technician, plus the cost of any • equipment or material charges not included in the original bid. If additional equipment is necessary to deal with the conditions that have arisen an additional cost will be given at that time for the use of that equipment. PAYMENT TERMS: Hukill's, Inc. requires that 50%of the estimate total be paid as a deposit prior to the project's tentativestart date.The remaining balance, including any additional charges from a change order or work completed,will be due and payable upon completion of the job. A 3%CONVIENCE FEE WILL BE INCURRED FOR ANY INVOICES PAID BY CREDIT CARD.• COLLECTIONS: Owner agrees to pay all collection fees.and charges, including but not limited to all legal and attorney fees that result should Owner default in payment of this contract. Overdue accounts are subject to a$50 per month late fee or interest charged at the rate of 18%per annum,whichever is greater. • YOUR SIGNATURE CONFIRMS THAT YOU HAVE READ THE ABOVE INFORMATION,ACCEPT THE TERMS,AND GIVE HUKILL'S, INC.AUTHORIZATION TO PERFORM THE WORK OUTLINED ON THIS QUOTE. ' SIGNATURE: DATE: • ****INFORMATIONAL NOTICES BELOW ARE FOR RESIDENTIAL PROJECTS BEING DONE FOR HOMEOWNERS ONLY**** INFORMATION NOTICE TO OWNER ABOUT CONSTRUCTION LIENS(ORS 87.093)Your contractor is required by law to provide this notice to inform you about construction lien laws.This notice explains the construction lien law and gives steps you can take to protect your property from a valid lien.As an owner,you should read this information notice carefully.This information notice is required to be given if you contract for residential construction or remodeling, if you are buying a new home, or at any time the contract price exceeds$2,000.This notice is not intended to be a complete analysis of the law.You should consult an attorney for more information. •Under Oregon law,your contractor and others who provide labor, materials,equipment, or services to your project may be able to claim payment from your property if they have not been paid.That claim is called a construction Lien. •If your contractor does not pay subcontractors,employees, rental equipment dealers, materials suppliers, or does not make other legally required payments,those who are owed money may place a lien against your property for payment. It is in your best interest to verify that all bills related to your contract are paid, even if you have paid your contractor in full. •If you occupy or will occupy your home, persons who supply materials, labor,equipment; or services ordered by your contractor are permitted by law to file a lien against your property only if they have sent you a timely Notice of Right to Lien (which is different from this Informational Notice)before or during construction. If you enter a,contract to buy a newly built, partially built, or newly remodeled home, a lien may be claimed even though you have not received a Notice of Right to a Lien. If you do not occupy the building, a Notice of Right to Lien is not required prior to filing a lien. COMMON Q&A'S ABOUT CONSTRUCTION LIENS: •Can someone record a construction lien even if I pay my contractor?Yes.Anyone who has not been paid for labor, material, • equipment, or services on your project and has provided you with a valid Notice of Right to Lien has the right to record a construction lien. rib Rs Form SRazOrSync. ©2023 RazorSync.com.All rights reserved.Allother trademarks are the property of their respective owners. U 100001 EJ woe 7� QUOTE as l _ .14 DATE: 10/16/2023 EXP. DATE: 10/27/2023 QUOTE# 10993 •What is a Notice of Right to Lien?'A Notice of a Right to Lien is sent to you by persons who have provided labor, materials, or • equipment to your construction project. It protects their construction lien rights against your property. •What should I do when I receive a Notice of Right to'Lien? Don't ignore it. Find out what arrangements your contractor has made to pay the sender of the Notice of Right to Lien. 'When do construction liens need to be recorded?In Oregon, construction liens generally need to be recorded within 75 days from the date the project was substantially completed, or 75 days from the date that the lien claimant stopped providing labor, material,equipment, or services,whichever happened first.To enforce a lien,the lien holder must file a lawsuit in a proper court within 120 days of the date the lien was filed. Note to Contractor:This notice must be delivered personally, or mailed by registered mail, certified mail, or by first-class mail with a certificate of mailing.Ask the signing parties to provide you with an original or copy to retain in your files.You should retain proof of delivery of this notice for at least two years. STEPS THAT CONSUMERS CAN TAKE TO PROTECT THEMSELVES •Contact the Construction Contractors Board(CCB)and confirm that your contractor is licensed.The law requires all construction contractors to be licensed with the CCB. Check a contractor's license online,at the CCB consumer website: www.oregon.gov/ccb, or you can call 503-378-4621. • •Review the Consumer Protection Notice ORS701.330(1)),which your contractor must provide to you at the time of contract on a residential structure. •Consider using the services of an escrow agent to protect your interests. Consult your attorney to find out whether your escrow agent will protect you against liens when making payments. •Contact a title company about obtaining a title policy`that will protect you from construction lien claims. • Find out what precautions,'if any,will be taken by your contractor, lending institution, and architect to protect your project from construction liens. , 7 Ask the contractor to get lien waivers or lien releases from every subcontractor, materials provider, equipment provider, and anyone else the contractor is responsible for paying. Do this before you give your contractor a progress payment. •Have a written contract with your contractor.A written contract is required for projects greater than$2,000.An original contractor that fails to provide a written contract as required by law, may not place a construction lien against the owner's property. • If you receive a Notice of Right to Lien,ask for a statement of the reasonable value of the materials, labor;equipment,or services provided to your project from everyone who sends you a Notice of Right to Lien. If the information is not provided in a timely manner,the sender,of the Notice of Right to Lien may still be able to file a construction lien but will not be entitled to attorney fees. •When you pay your contractor,write checks made jointly payable to the contractor,subcontractors, materials,equipment, or services providers.The checks name both the contractor and the subcontractor, materials, or equipment provider.The checks can only be cashed if both the contractor and the'subcontractor,materials or equipment provider endorses it. Be aware that many banks will not accept checks made payable to multiple parties unless each party appears at the bank with government- issued identification at the time of deposit.Your contractor may wish to check with its bank and advise whether this is an option. •Should you have a dispute with your contractor,you may be able to file a complaint with the CCB and be reimbursed in whole or in part from the contractor's bond. For more details about help available through the agency,write to the CCB at PO Box 14140, Salem, OR 97309-5052 or call 503-378-4621. •Consult an attorney. If you do not have an attorney, consider contacting the Oregon State Bar Referral Service at 503-684- 3763 or 1-800-452-7636. • Signing this information Notice verifies only that you have received it.Your signature does not give your contractor or those who provide material, labor,equipment, or services, any additional rights to place a lien on your property. PROPERTY OWNER: Print Name(as it appears on contract): Signature: Date: CONSUMER PROTECTION NOTICE:Actions to help make your project successful CPN 4-26-2011 (ORS 701.330(1))Oregon law requires contractors to provide the homeowner with this notice at the time of written contract,for work on a residential structure.This notice explains licensing, bond and insurance requirements, and steps that consumers can take to help protect their interests. START OUT YOUR PROJECT RIGHT 1. Make sure your contractor is properly licensed before you sign a contract.Visit www.oregon.gov/ccb, and click on the link, check on a Contractor's License, or call our offices at 503-378-4621.To be licensed in Oregon, contractors must take training and pass a test on business practices and law. Licensing is not a guarantee of thercontractor's work. •A license requires the contractor to maintain a surety bond and liability insurance-The CCB surety bond provides a limited rib Rs Form RazorSync. ©2023 RazorSync.com.All rights reserved.All other trademarks are the property of their respective owners. U-100001 •i • QUOTE t.t I • _ . DATE: 10/16/2023 EXP. DATE: 10/27/2023 QUOTE# 10993 amount of financial security if the contractor is ordered to pay damages in contract disputes. It is not intended to be a safety net for consumer damages. Consumers with large projects may wish to look into performance bonds. Liability insurance coverage provides for property damage and bodily injury caused by the contractor. It does not cover contract disputes, including"poor workmanship. • If your contractor is not licensed-the CCB bond and dispute resolution services will not be available to you. 2.What you should know about bids, contracts, and change orders: • •Bids-Do not automatically accept the lowest bid-A low bid may make it necessary for the contractor to use lower quality materials and to cut corners in workmanship. •Contracts and Change Orders-Always get it in writing.Your contractor is required to provide a written contract if the contract price is more than$2000.The CCB recommends that all contracts be in writing. •,Contracts should be as detailed as possible-Some items to include are materials.and costs, permits,estimated start and ompletion dates,debris removal, and arbitration clauses. Make sure the contractor's name, CCB number,and contact information is included in the contract. • Read and understand your contract before signing it-Don't be pressured into signing•your contract without taking the time needed to go through it. Make sure it includes enough details to avoid misunderstandings and to protect you and your property. 3.Additional contract information you should know: •A Payment Schedule-should be included in the contract. Stick to the schedule and never pay in full for a project before the work is complete. •Special Note on Liens-Subcontractors and material suppliers that work on your project are often paid by the general contractor. If a general contractor fails to pay,the subcontractor may file a lien on your property. For information on construction liens,visit the CCB's Consumer Help Page at www.oregon.gov/ccb,or contact an attorney. •Warranty on new residential construction-Contractors must make an offer of a warranty when constructing a new residential structure. Consumers may accept or refuse the warranty. 4. If you should have a problem with your contractor-You can file a complaint with the CCB against a licensed contractor within one year of the substantial completion of work on your project. Contact the CCB office at 503-378-4621 for help. NOTICE OF PROCEDURE REGARDING RESIDENTIAL CONSTRUCTION ARBITRATIONS AND LAWSUITS(ORS 701.330) Oregon law contains important requirements that homeowners must follow before starting•an arbitration or court action against any contractor,subcontractor, or supplier(materials or equipment)for construction defects. Before you start an arbitration or court action,you must do the following: 1. Deliver a written notice of any conditions that you believe are defective to the contractor,subcontractor, or supplier that you believe is responsible for the alleged defect. 2.Allow the contractor,subcontractor,supplier, or its agent,to visually inspect the possible defects and allow the contractor, subcontractor, or supplier to do reasonable testing. 3. Provide the contractor, subcontractor,supplier, or its agent,the opportunity to make an offer to repair or pay for the defects. You are not obligated to accept any offer made. There are strict procedures and deadlines that must be followed under Oregon law. Failure to follow those procedures or meet those deadlines will affect your right to start an arbitrationor court action.You should contact an attorney for information on the procedures and deadlines required under Oregon law. Your contractor is supplying this notice to you as required by Oregon law. • PROPERTY OWNER: Print Name(as it appears on contract): Signature: Date: • �q Rs Form SRaZOrSyfCp ©2023 RazorSync.com.All rights reserved.All other trademarks are the property of their respective owners. U 100001 DATE(MM/DD/YYYY) • A CERTIFICATE OF LIABILITY INSURANCE 07/19/2023 THIS CERTIFICATE IS ISSUEDAS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. . IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). _ PRODUCER NA NAME: CLIENT CONTACT CENTER • FEDERATED MUTUAL INSURANCE COMPANY PHONE FAX HOME OFFICE: P.O.BOX 328 (A/C,No,Ext):888-333-4949 (A/C,No):507-446-4664 OWATONNA,MN 55060 E-MAIL CLIENTCONTACTCENTERQFEDINS.COM . • • INSURERS AFFORDING COVERAGE NAIC# INSURER A:FEDERATED MUTUAL INSURANCE COMPANY 13935 INSURED 172-967-2 INSURER B:FEDERATED RESERVE INSURANCE COMPANY 16024 HUKILLS,INC. INSURER C: 3650 CRATER LAKE AVE MEDFORD,OR 97504-9259 INSURER D: INSURER E: • • INSURER F: _ COVERAGES CERTIFICATE NUMBER:85 REVISION NUMBER:3 • THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. jI T� TYPE OF INSURANCE INV? SUU/BDR POLICY NUMBER IMM/DDIYYYY1 IMMIDD/YYYVI I • LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $1,000,000 CLAIMS-MADE n OCCURDAMAGE TO RENTED PREMISES $100,000 • lEa occurrence) MED EXP(Any one person) EXCLUDED . A Y. N 9816391 04/01/2023 04/01/2024 PERSONAL&ADV INJURY $1,000,000 GEM.AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE - $2,000,000 T POLICY PRO- JECT f LOC PRODUCTS&COMPIOP AGG $2,000,000 OTHER: AUTOMOBILE LIABILITY rOMBINEDcndent)SINGLE LIMIT _ .$1,000,000 Ea e X ANY AUTO _ BODILY INJURY(Per Person) ' A OWNED AUTOS ONLY_AUT UI D OS Y N 9816391 04/01/2023 04/01/2024 BODILY INJURY(Per Accident) - HIRED AUTOS ONLY NON-OWNED PROPERTY DAMAGE AUTOS ONLY (Per Accident) . X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $2,000,000 A EXCESS LIAB CLAIMS-MADE N N 9816395 04/01/2023 04/01/2024 AGGREGATE $2,000,000 DED RETENTION • ' WORKERS COMPENSATION X PER STATUTE OTHER AND EMPLOYERS'LIABILITY YIN ANY PROPRIETORIPARTNER/EXECUTIVE E.L EACH ACCIDENT $500,000 B OFFICER/MEMBER EXCLUDED? N/A N 1835186 04/01/2023 04/01/2024 - - - - - (Mandatory in NH) E.L DISEASE•EA EMPLOYEE $500,000 If DESCdescribe under RIPTION OF OPERATIONS below E.L DISEASE-POLICY LIMIT $500,000 • • DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) THE CERTIFICATE HOLDER IS AN ADDITIONAL INSURED SUBJECT TO THE CONDITIONS OF THE ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - AUTOMATIC STATUS WHEN REQUIRED IN CONSTRUCTION AGREEMENT WITH YOU ENDORSEMENT FOR GENERAL LIABILITY. THE CERTIFICATE HOLDER IS AN ADDITIONAL INSURED SUBJECT TO THE CONDITIONS OF THE ADDITIONAL INSURED BY CONTRACT ENDORSEMENT FOR BUSINESS AUTO LIABILITY. CERTIFICATE HOLDER CANCELLATION 1 172-967-285 3 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED CITY OF ASHLAND 20 E MAIN ST BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN ASHLAND,OR 97520-1814 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE A...)zipuCZ /L • • • • © 1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD • • THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED BY CONTRACT ENDORSEMENT This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE PART With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement. - J • A. WHO IS AN INSURED for"bodily injury" and "propertydamage" liability is amended to include: Any person or organization other than a joint venture, for which you have agreed by written contract to procure bodily injury or property damage "auto" liability insurance arising out of operation of a covered "auto"with your permission. However,this additional insurance does not apply to: (1) The owner or anyone else from whom you hire or borrow a covered "auto". This exception does not apply if the covered "auto" is a "trailer" connected to a covered "auto"you own. (2) Your "employee" if the covered "auto" is owned by that-"employee" or a member of his or her household. (3) Someone using a covered "auto" while he or she is working in a business of selling, servicing, repairing, parking or storing "autos" unless that business is yours. • (4) Anyone other than your "employees", partners (if you are a partnership), members (if you are a limited liability company), or a lessee or borrower or any of their "employees", while moving property to or from a covered "auto". (5) A partner (if you are a partnership), or a member (if you are a limited liability company) for a covered "auto" owned by him or her or a member of his or her household. B. The coverage extended to any additional insured by this endorsement is limited to, and subject to all terms, conditions, and exclusions of the Coverage Part to which this endorsement is attached. In addition, coverage shall not exceed the terms and conditions that are required by the terms of the written agreement to add any insured, or to procure insurance. C. The limits of insurance applicable to such insurance shall be the lesser of the limits required by the agreement between the parties, or the limits provided by this policy. D. Additional exclusions. The insurance afforded to any person or organization as an insured under this endorsement does not apply: 1. To "loss"which occurs prior to the date of your contract with such person or organization; 2. To "loss" arising out of the sole negligence of any person or organization that would not be an insured except for this endorsement. 3. To "loss" for any leased or rented "auto" when the lessor or his or her agent takes possession of the leased or rented "auto"or the policy period ends, whichever occurs first. • Includes copyrighted material of Insurance Services Office, Inc. with its permission. CA-F-127 (03-03) Policy Number: 9816391. Transaction Effective Date:04/01/2023 • COMMERCIAL GENERAL LIABILITY CG 20 33 12 19 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. • ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - AUTOMATIC STATUS WHEN REQUIRED IN A WRITTEN CONSTRUCTION AGREEMENT WITH YOU This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART A. Section II - Who Is An Insured is amended to B. With respect to the insurance afforded to these include as an additional insured any person or additional insureds, the following additional organization for whom you are performing exclusions apply: operations when you and such person or This insurance does not apply to: organization have agreed in writing in a contract 1. "Bodily injury", "property damage" or or agreement that such person or organization be added as an additional insured on your policy. "personal and advertising injury" arising out Such person or organization is an additional of the rendering of, or the failure to render, insured only with respect to liability for "bodily any professional architectural, engineering or injury", "property damage" or "personal and surveying services, including: advertising injury" caused, in whole or in part, by: a. The preparing, approving, or failing to 1. Your acts or omissions; or prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, 2. The acts or omissions of those acting on your change orders or drawings and behalf; specifications; or in the performance of your ongoing operations for b. Supervisory, inspection, architectural or the additional insured. engineering activities. However, the insurance afforded to such This exclusion applies even if the claims additional insured: against any insured allege negligence or other 1. Only applies to the extent permitted by law; wrongdoing in thesupervision,' hiring, and employment, training or monitoring of others 2. Will not be broader than that which you are by that insured, if the "occurrence" which required by the contract or agreement to caused the "bodily injury" or "property provide for such additional insured. damage", or the offense which caused the A person's or organization's status as an "personal and advertising injury", involved the additional insured under this endorsement ends rendering of or the failure to render any when your operations for that additional insured professional architectural, engineering or are completed. surveying services. © Insurance Services Office, Inc., 2018 Page 1 of 2 CG 20 33 12 19 Policy Number: 9816391 Transaction Effective Date:04/01/2023 • 2. "Bodily injury" or "property damage" C. With respect to the insurance afforded to these occurring after: additional insureds, the following is ;added to a. All work, including materials, parts or Section III - Limits Of Insurance: equipment furnished in connection with The most we will pay on behalf of the additional such work, on the project (other than insured is the amount of insurance: service, maintenance or repairs) to be . 1. Required by the contract or agreement you ' performed by or on behalf of the additional have entered into with the additional insured; insured(s) at the location of the covered or operations has been completed; or 2. Available under the applicable limits of b. That portion of "your work" out of which insurance; the injury or damage arises has been put • to its intended use by any person or whichever is less. • organization other than another contractor This endorsement shall not increase the or subcontractor engaged in performing applicable limits of insurance. - operations for a principal as a part of the same project. • • • Page 2 of 2 © Insurance Services Office, Inc., 2018 CG 20 33 12 19 Policy Number: 9816391- Transaction Effective Date:04/01/2023 www.saif.izom saiFr: . Oregon Workers' Compensation Certificate of Insurance Certificate holder: CITY OF ASHLAND 20 E MAIN STREET ASHLAND, OR 97520 The policy of insurance listed below has been issued to the insured named below for the policy period indicated.The insurance afforded by this policy is subject to all the terms,exclusions and conditions of such policy;this policy is subject to change or cancellation at any time. Insured Producer/contact Hukill's So LLC Hub International Northwest LLC-Eugene 3650 Crater Lake Ave David Niderost Medford, Or 97504-9498 541.654.8521 david.niderost@hubinternational.com Issued 09/08/2023 Limits of liability Policy 100053722 Bodily Injury by Accident $1,000,000 each accident Period 09/01/2023 to 09/01/2024 Bodily Injury by Disease $1,000,000 each employee Body Injury by Disease $1,000,000 policy limit Description of operations/locations/special items All Operations Important This certificate is issued as a matter of information only and confers no rights to the certificate holder.This certificate does not amend, extend or alter the coverage afforded by the policies above.This certificate does not constitute a contract between the issuing insurer,authorized representative or producer and the certificate holder. CANCELLATION: SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED TO THE POLICYHOLDER AND CERTIFICATE HOLDER IN ACCORDANCE WITH THE POLICY PROVISIONS AND OREGON LAW. SAIF WILL ENDEAVOR TO PROVIDE WRITTEN NOTICE WITHIN 30 DAYS WHENEVER POSSIBLE. Authorized representative eAt- Chip Terhune President and CEO 400 High Street SE Salem,OR 97312 P:800.285.8525 Policy_OLCA_CertificateOtlnsurance F:503.584.9812 FORM"#10 CITY OF CONTRACT•AMENDMENT APPROVAL REQUEST FORM AsH LAN • Request for a Change Order • Name of Supplier 1 Contractor 1 Consultant: Hukllrs Inc.. Total.amountofs'this �� Contract amendment: Purchase Order Number: ( 7 $ 600' Title I Description: 2200 Ashland Street Shelter • • • 0 Per attached contract amendment Contract Amendment • • Original contract amount $2,807.00 100 %of original contract Total amount of previous contract amendments. 0 0 %of original contract Amount of this contract amendment 600.00 . %of original contract TOTAL AMOUNT OF CONTRACT $ 0 %of original contract In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the'solicitation documents,Sole Source notice or approval of Special Procurement.2)The amendment is necessary to comply with a change in law that affects performance of the contract.3)The amendment results from renegotiation of the terms and conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be • provided under the amended contract are the same as the goods and services to be provided under the unamended contract;b)Th a City determines that,with all things considered,the • amended contract is at least as favorable to the City as the unamended contract;c)The amended contract does not have a tots I term greater than allowed in the solicitation document, contract or approval of a Special Procurement.An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the • • amendment in the procurement documents,it would likely have increased competition or affected award of contract • Contract amendment is within the scope of procurement: YES ■ NO (If"NO",requires Council approval I Attach copy of CC.) Sourcing Method: • SMALL PROCUREMENT—Not exceeding$5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT,QRF or l("YES",the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments s$6,000. 0 "YES",the total amount of cumulative amendments 0"YES",the total amount of original contract and ❑If"NO°,amount exceeding authority requires s 25%of original contract amount or$250,000 cumulative amendments 5-$100K for Goods&Services,s Council approval.Attach copy of Council whichever is less. $75K for Personal Services,<$50Kfor Attorney Fees. Communication. ❑.If"NO",amount exceeding authority requires 0 If"NO",amount exceeding authority requires Council ❑ Exempt—Reason: . Council approval.Attach copy of Council approval.Attach copy of Council Communication. PERSONAL SERVICES(Direct Appointment) Communication. 0 Exempt—Reason: ❑ "YES",cumulative amendments s$35,000 • ❑ Exempt—Reason: ❑•If"NO",requires council approval.(Attach CC) INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods&Services•>$5,000 and<$100,000 ❑ "YES",the total amount of cumulative amendments 0 Written Findings:Document the nature of the Personal Services->$5,000 and<$75,000 5 25%of original contract amount or$250,000 emergency,including necessity and circumstances ❑ "YES",the total amount of cumulative whichever is less. _ requiring the contract amendment amendments s 25%of original contract amount ❑If"NO",amount exceeding authority requires 0 Obtain direction and written approval from City ❑If"NO",.amount exceeding authority requires • Council approval.Attach copy of Council Administrator Council approval.Attach copy of Council Communication. .0 If applicable,attach copy of Council Communication Communication. 0 Exempt—Reason: 0 Exempt—Reason: ❑ Exempt—Reason: 'SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ID"YES",the total amount of original contract and cumulative amendments are 0 Renewal of Intergovernmental Agreement:Terms modified in accordance with initial within the amount and terms initially approved by Council as a Special agreement OR cost will not be more than 25%greater than initial agreement.Renewal Procurement. approved by City Attorney and department head affected by renewal and approved/signed • ❑ If"NO",amount exceeding authority requires Council approval. by City Administrator.AMC 2.28.045(B) Attach copy of Council Communication. 0 If"NO",Council.approval is required.Attach copy of Council Communication Project Number o 0839 -400 Account Number 0 17200- 604100 Account Number - *Expenditure must be charged to the appropriat account nu ers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed. • Employee Signature: r 1 Department Head Signature: (Equal to or greater than$5,000) City Manager: (Contract and a enda greater than$35,000) Funds appropriated for cun•ent fiscal year: , YES NO � Fin a rector(Equal to reater than ik100 65 Date Comments: • Form#10-.Contract Amendment Approval Request Form, Request for a Change Order,Page 1 of 1,4/23/2020 - QUOTE DATE: 10/25/2023 - EXP. DATE: 11/08/2023 QUOTE# 11079 Hukill's Inc. www.hukills.com 3650 CRATER LAKE AVE Medford,OR 97504 Phone:(541)734-9000 Email:ar@hukills.com • BILL TO: SERVICE TO: City Of Ashland 2200 Ashland Street 20 East Main Street Ashland, OR 97520, United States Ashland, OR 97520 ' ITEM DESCRIPTION QTY PRICE PER UNIT AMOUNT TAX ESTIMATOR TIM Bid to remove utility sink 1.00 $0.00 Item • $0.00 N plumbing -Cap water line after existing shutoff valve -Remove current utility sink and - cap line exiting through concrete - at wall ***All existing plumbing will be removed in this area *01 PLUMBING CHANGEORDER FOR QUOTE 1.00 $600.00 Item $600.00 N #10993 SUBTOTAL $600.00 TAX RATE* TAX $0.00 OTHER - TOTAL $600.00 • MEMO • • • • Rs Form RazorSync ©2023 RazorSync.com.All rights reserved.All other trademarks are the property of their respective owners. 100001 • r :. QUOTE OTE S a...: - i i • —I` _ Si • DATE: 10/25/2023 • EXP. DATE: 11/08/2023 • QUOTE# 11079 TERMS&CONDITIONS CONTRACTOR: HUKILL'S, INC. (CCB#49225) -Hukill's first inspection will be reasonable&consistent with industry standards.Customer agrees to hold Hukill's or its assigns harmless for parts deemed corroded, unusable,existing,supplied by customer or unreliable for completion of work to be done. -Occasionally after work has been started other problems are discovered which are not evident upon first inspection&may require addition material and or labor to complete project. If additional supplies or labor are required to complete project not listed in estimate a written change order will be given and authorization in writing will be required before project can proceed. -In the event of a dispute arising out of this agreement the non-prevailing party will pay the prevailing parties reasonable attorney fees and costs. Hukill's agrees to perform all services here-under in reasonable,workman like manner in accordance with industry standards. -Public utility locates will be done prior to start of excavation but any unknown or unforeseen lines that are hit and need repaired or replaced will incur an additional cost for those replacements'or repairs including sprinkler systems. • EXCAVATION CLAUSE: Any buried rocks, hard pan, concrete,slurry, unmarked or unknown utilities, pipes, or unknown objects that needto be rerouted, repaired, replaced,excavated out,through or around will require additional work to be completed.The additional repair work will be based on an hourly rate of$155-$375 per technician, plus the cost of any equipment or material charges not included in the original bid. If additional equipment is-necessary to deal with the conditions that have arisen an additional cost will be given at that time for the use of that equipment. PAYMENT TERMS: Hukill's, Inc. requires that 50%of the estimate total be paid as a deposit prior to the project's tentative start date.The remaining balance, including any additional charges from a change order or work completed,will be due and payable upon completion of the job: A 3%CONVIENCE FEE WILL BE INCURRED FOR ANY INVOICES PAID BY CREDIT CARD. COLLECTIONS: Owner agrees to pay all.collection fees and charges, including but not limited to all legal and attorney fees that result should Owner default in payment of this contract. Overdue accounts are subject to a$50 per month late fee or interest charged at the rate of 18%per annum,whichever is greater. YOUR SIGNATURE CONFIRMS THAT YOU HAVE READ THE ABOVE INFORMATION,ACCEPT THE TERMS,AND GIVE HUKILL'S, INC.AUTHORIZATION TO PERFORM THE WORK OUTLINED ON THIS QUOTE. SIGNATURE DATE: ****INFORMATIONAL NOTICES BELOW ARE FOR RESIDENTIAL PROJECTS BEING DONE FOR HOMEOWNERS ONLY**** INFORMATION NOTICE TO OWNER ABOUT CONSTRUCTION LIENS(ORS 87.093)Your contractor is required by law to provide this notice to inform you about construction lien laws.This notice explains the construction lien law and gives steps you can take to protect your property from a valid lien.As an owner,you should read this information notice carefully.This information notice is required to be given if you contract for residential construction or remodeling, if you are buying a new home, or at any time the contract price exceeds$2,000.This notice is not intended to be a complete analysis of the law.You should consult an attorney-for more information. •Under Oregon law,your contractor and others who provide labor, materials,equipment,or services to your project may be •able to claim payment from your property if they have not been paid.That claim is called a construction Lien. •If your contractor does not pay subcontractors,employees, rental equipment dealers, materials suppliers,or does not make other legally required payments,those who are owed money may place a lien against your property for payment. It is in your best interest to verify that all bills related to your contract are paid, even if you have paid your contractor in full. •If you occupy or will occupy your home, persons who supply materials, labor,equipment,or services ordered by your contractor are permitted by law to file a lien against your property'only if they have sent you a timely Notice of Right to Lien (which is different from this Informational Notice)before or during construction. If you enter a contract to buy a newly built, partially built,or newly remodeled home,a lien may be claimed even though you have not received'a Notice of Right to a Lien. • If you do not occupy the building, a Notice of Right to Lien is not required prior to filing a lien. COMMON Q&A'S ABOUT CONSTRUCTION LIENS: •Can someone record a construction lien even if I pay my contractor?Yes.Anyone who has not been paid for labor, material, equipment, or services on your project and has provided you with a valid Notice of Right to Lien-has the right to record a construction lien. Rs Form SRaZOCSy11Cv ©2023 RazorSync:com.All rights reserved.All other trademarks are the property of their respective owners. U 100001 �t , IPPAra, QUOTE _a DATE: 10/25/2023 EXP. DATE: 11/08/2023 QUOTE# 11079 •What is a Notice of Right to Lien?A Notice of a Right to Lien is sent to you by persons who have provided labor, materials, or equipment to your construction project. It protects their construction lien rights against your property. •What should I do when I receive a Notice of Right to Lien? Don't ignore it. Find out what arrangements your contractor has made to pay the sender of the Notice of Right to Lien. •When do construction liens need to be recorded?In Oregon, construction liens generally need to be recorded within 75 days from the date the project was substantially completed, or 75 days from the date that the lien claimant stopped providing labor, material,equipment, or services,whichever happened first.To enforce a lien,the lien holder must file a lawsuit in a proper court within 120 days of the date the lien was filed. Note to Contractor:This notice must be delivered personally,or mailed by registered mail, certified mail, or by first-class mail with a certificate of mailing.Ask the signing parties to provide you with an original or copy to retain in your files.You should retain proof of delivery of this notice for at least two years. STEPS THAT CONSUMERS CAN TAKE TO PROTECT THEMSELVES •Contact the Construction Contractors Board(CCB)and confirm that your contractor is licensed.The law requires all construction contractors to be licensed with the CCB. Check a contractor's license online at the CCB consumer website: www.oregon.gov/ccb, or you can call 503-378-4621. • Review the Consumer Protection Notice ORS701.330(1)),which your contractor must provide to you at the time of contract on a residential structure. •Consider using the services of an escrow agent to protect your interests. Consult your attorney to find out whether your • escrow agent will protect you against liens when making payments. •Contact a title company about obtaining a title policy that will protect you from construction lien claims. •Find out what precautions, if any,will be taken by your contractor, lending institution,and architect to protect your project from construction liens. •Ask the contractor to get lien waivers or lien releases from every subcontractor, materials provider, equipment provider, and anyone else the contractor is responsible for paying. Do this before you give your contractor a progress payment. • Have a written contract with your contractor.A written contract is required for projects greater than$2,000.An original contractor that fails to provide a written contract as required by law, may not place a construction lien against the owner's property. • If you receive a Notice of Right to Lien, ask for a statement of the reasonable value of the materials, labor,equipment, or services provided to your project from everyone who sends you a Notice of Right to Lien. If the information is not provided in a timely manner,the sender of the Notice of Right to Lien may still be able to file a construction lien but will not be entitled to attorney fees. •When you pay your contractor,write checks made jointly payable to the contractor,subcontractors, materials,equipment, or services providers.The checks name both the contractor and the subcontractor, materials, or equipment provider.The checks can only be cashed if both the contractor and the subcontractor,materials or equipment provider endorses it. Be aware that many banks will not accept checks made payable to multiple parties unless each party appears at the bank with government- issued identification at the time of deposit.Your contractor may wish to check with its bank and advise whether this is an option. •Should you have a dispute with your contractor,you may be able to file a complaint with the CCB and be reimbursed in whole • or in part from the contractor's bond. For more details about help available through the agency,write to the CCB at PO Box 14140, Salem, OR 97309-5052 or call 503-378-4621. •Consult an attorney. If you do not have an attorney,consider contacting the Oregon State Bar Referral Service at 503-684- ' 3763 or 1-800-452-7636. Signing this information Notice verifies only that you have received it.Your signature does not give your contractor or those who provide material, labor, equipment, or services, any additional rights to place a lien on your property. PROPERTY OWNER: Print Name(as it appears on contract): • Signature: Date: CONSUMER PROTECTION NOTICE:Actions to help make your project successful CPN 4-26-2011 (ORS 701.330(1))Oregon law requires contractors to provide the homeowner with this notice at the time of written contract,for work on a residential structure.This notice explains licensing, bond and insurance requirements, and steps that consumers can take to help protect their interests. START OUT YOUR PROJECT RIGHT 1. Make sure your contractor is properly licensed.before you sign a contract.Visit www.oregon.gov/ccb, and click on the link, check on a Contractor's License, or call our offices at 503-378-4621.To be licensed in Oregon, contractors must take training and pass a test on business practices and law. Licensing is not a guarantee of the contractor's work. •A license requires the contractor to maintain a surety bond and liability insurance-The CCB surety bond provides a limited fib Rs Form RazorSync. ©2023 RazorSync.com.All rights reserved.All other trademarks are the property of their respective owners. 100001 • d • i11\ rte ' c:• QUOTE . • DATE: 10/25/2023 EXP. DATE: 11/08/2023 QUOTE# 11079 • amount of financial security if the contractor is ordered to pay damages in contract disputes. It is not intended to be a safety net for consumer damages. Consumers with large projects may wish to look into performance bonds. Liability insurance coverage provides for property damage and bodily injury caused by the contractor. It does not cover contract disputes, including poor workmanship. •If your contractor is not licensed-the CCB bond and dispute resolution services will not be available to you. 2.What you should know about bids, contracts, and change orders: •Bids-Do not automatically accept the lowest bid-A low bid may make it necessary for the contractor to use lower quality materials and to cut corners in workmanship. •Contracts and Change Orders-Always get it in writing.Your contractor is required to provide a written contract if the contract price is more than$2000.The CCB recommends that all contracts be in writing. -Contracts should be as detailed as possible-Some items to include are materials and costs, permits,estimated start and completion dates,debris removal, and arbitration clauses. Make sure the contractor's name, CCB number, and contact information is included in the contract. •Read and understand your contract before signing it-Don't be pressured into signing your contract without taking the time needed to go through it. Make sure it includes enough details to avoid misunderstandings and to protect you and your property. 3.Additional contract information you should know: •A Payment Schedule-should be included in the contract.Stick to the schedule and never pay in full for a project before the work is complete. •Special Note on Liens-Subcontractors and material suppliers that work on your project are often paid by the general contractor. If a general contractor fails to pay,the subcontractor may file a lien on your property. For information on construction liens,visit the CCB's Consumer Help Page at www.oregon.gov/ccb,or contact an attorney. •Warranty on new residential construction-Contractors must make an offer of a warranty when constructing a new residential structure. Consumers may accept or refuse the warranty. 4. If you should have a problem with your contractor-You can file a complaint with the CCB against a licensed contractor within one year of the substantial completion of work on your project. Contact the CCB office at 503-378-4621 for help. NOTICE OF PROCEDURE REGARDING RESIDENTIAL CONSTRUCTION ARBITRATIONS AND LAWSUITS(ORS 701.330) Oregon law contains important requirements that homeowners must follow before starting an arbitration or court action against any contractor,subcontractor, or supplier(materials or equipment)for construction defects. Before you start an arbitration or court action,you must do the following: • 1. Deliver a written notice of any conditions that you believe are defective to the contractor,subcontractor,or supplier that you believe is responsible for the alleged defect. 2.Allow the contractor,subcontractor,supplier,or its agent,to visually inspect•the possible defects and allow the contractor, subcontractor, or supplier to do reasonable testing. 3. Provide the contractor, subcontractor,supplier,or its agent,the opportunity to make an offer to repair or pay for the defects. You are not obligated to accept any offer made.. There are strict procedures and deadlines that must be followed under Oregon law. Failure to follow those procedures or meet those deadlines will affect your right to start an arbitration or court action.You should contact an attorney for information on the procedures and deadlines required under Oregon law. Your contractor is supplying this notice to you as required by Oregon law. PROPERTY OWNER: Print Name(as it appears on contract): • Signature: Date: • • Rs Form SRazorSync ©2023 RazorSync.com.All rights reserved.All other trademarks are the property of their respective owners. 10.0001