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2023-184 PO 20240153- Quality Fence Co
Purchase Order eras . . 41 _ Fiscal Year 2024 Page: 1 of: 1 9 ?Aj.9 1 � 1� aE l 113 a1oA1�0-e moi7•E6WAR B City of Ashland • ___ ATTN: Accounts Payable Purchase L 20 E. Main 20240153 L Ashland, OR 97520 Order# T Phone: 541/552-2010 • 0 Email: payable@ashland.or.us V H C/O Facilities Maintenance Div E QUALITY FENCE COMPANY I 90 North Mountain Ave p PO BOX 3985 p Ashland, OR 97520 O CENTRAL POINT, OR 97502 . . Phone: 541/488-5358 R T Fax: 541/552-2304 • _ T:r I=ag 6- 5'5 a(=1 6 z;a= z.-1a€�E-1� e�Ei3 si sI=1=� --__. - --_�1_i __�z��_ - Robert Halbritter �� t �l�.FT toed=lalef �Isl'1;1= � (1 =•#�z ,Tf-- STI_ �('i[{7z t, '1°_=-- _— g 1-1a -- 10/09/2023 176 - FOB ASHLAND OR . City Accounts Payable � =]#-�ai��-i �E Fencing Gates 2200 Ashland St 1 Remove existing fence and install black chain link fencing and 1.0 $91,971.00 $91,971.00 gates at 2200 Ashland Street Per attached quote dated 09/28/2023 Goods and Services Agreement(Less than $35,000) . Completion date: 06/30/2024 • Project Account: . • ***************GL SUMMARY*************** 017200-604100 $91,971.00 I I I • • • • • • • • By: Date: Authorized Signatur -ir $91,971.00 y a^1P- .,,t([,g�h r JLe_ -`fS.�'.50�i ',t� ;�1ita t .;,,,,! 1th•-1.:''.i.«.4.Vg:,";,,!:"3.3t ;.A:44...1,ikit:l, ,,,., :-,-, ?,:,..-,:i.:,1,,V,v..,\'1/to!):it,.....`,.,;,::':,'.r.:,`,,,:,''',; ..,,:.;,...11.•:,}1, ..r.0-; ''.6:12 ,,,7.-,,"".1-',''+,1,i' ',..... 1 .n••r... 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''",,,,:',,,,;,,,,, From: -: ..,,,,,:-.1',.:,;:' •'," )..,. '..,5c9ttFle14rY -. ‘.,,,. •,..:;., ''',,,, ..-.•. - , ,,,, , , .,,,..„,,, ,',';,: -, ',,f.,,-,.',..;;:.. .;;'•„;,.,.. . .. ,...,!....;,',....-V,, , :Tuesday,October 31,2023:8:34AM'',' :'•. • ' '' ....,,, ,•:,.'.. ,:.... ..,•••.• ', - ,,,:a..,-,y 4,,,-.. • :,, ::,...,„ .;,-: ''( '' ''' .,'''''' '' ' ' . . ., Kariann Olson'Michael Mbrrion;Tarim'Campos :. ,-,.: . . , t /,..'. ...,,...:',&: .' ' , ' ..,.,:: ,'.': ,', `, %."' "=.'Robert 1:lalbritter;David Arnold .- ,,.,-..; ,.,,., : :: ,....,,,::: .., ,.. ..L.,. ,,,,,,,,,,, ,, ...,,, ...._, E ,,,,. ,,.,..,, ,,-, .,,,,,,,. ,:,,,,,,,,•,,,,...,....,,,. , - 1' : : '''1,' '• '' RF:Fence project for 2cic,Ashland-5treOt ..,; ,:,•'•-," .,:'' '- '' , , - - ' ' ',:. ' .,,;:,,. -'',"..::.'"--;;' ''.',.,, ,•.' 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'2„'''r:"... , fence ...-• ::•:'-i-•••,---',..A.‹:.'.,•:S-_-:.,•;-.;?•..:,,...,',.:,,,-.4.:,..:;',.!.".. .,,,,-•,'I-2...,' .„---,..•••;:,...,,.:- ',.,.... ...;,;,,'... .-:•:,..,--.i,„, ,,.'.,x„-.....•,-,-•- .... .!;:•.;-•::-:--,-.-;-;,-:•,...... .,.',. ,•,_-_,•,...A'.,;•••.•-",',.1,-.‘....:.:: - , ;,., 2..'-. ...:'.--••,.• ,-..., •-•.:,:•• ' "Public ir1 ;rOVeiciiii :re...ania..0 rOjeet fO; COnstrictin, rec.opsii--uciid.:',9"or major renOva!11.109!.- 0, 1„..iif.,ppe,,.r.tv,,,?)!()r9r',.a .,,,I,,,....,,, :;,.. Contra'cting'4enCYY...;f0Utilic fin' Proveinent"..:dcieS not include: .... -. rs.} . ,: • : . ,.,..::,,,,,,,,,,,..,,,,,,k.:.,...„.,,,,i,,,, ,,,,..., .,.,,_,•;,,,,,,,,,,,,,. ... .„,„,.,,,,:: . .:,, , (A),„, ...T.,:„x...• ,,.•,.'"_'.:-.:•.,::-.. ..ii.-.' , ' ': ' - • -, : ,. - -'.' - •' • ' r;', '. - ', -,.. ,.....' -'.:`•,,-•‘-.--`,:-:c. ,':,.: ::1.',' :?,.•.'.• ': ,'"''.• .„- ., . . --'.. '' ;r''''.'s,'1'.:::', ,:::,',.'; "-- ',, ' ' 1 1" : ' ' ', ,• ,,i':...,i '",... , % , 't J,,.. ' '. ' ,' .','. '''.=>;'-' ','',,..',.. .,;;• ',-:'.'. •: that Projects fOlVihiCh',h8-funds of a'Contracting agency are directly or indirectly used, except- orpaf:t) !glti,,.)? tl ...!is,,,,s,....i.,.,,,,,,,,, incidental or related primarily to project design or inspection, or .. t . ' '''''''''',%i• :*:'''':',..J:',!!,'.,1.'.; : ' - ' ' , '. ., ' . ' .,' -.,.'":, . - .-,,,,: - - '• ',: '.'-. '."'• :i::::,...,.:::, , ,'''..: . T., ..,!-;:;1-:: _:`2;'...';.';'.:....-:''. ,':-. :: ., tB) : :-- -',,,.',-.i,,-,,' I•i--,',':::-,,:-, -."' ' --..,,,11.- --..,.-•-,..-,-:-- - .. ' -, '. , i-',-`' . H. ..'.- ''': "- ' 1:' : •'''- Enie'rg66dy‘niotkAl4iiilteiatkon, ordinaryrepaii-..9r,rr?ainte-hapce necessary to preserve publ'„.,.....,ic7?-oiiehlerit --'i- sccit-CiA. -flilrY;. P. . ::Public WOrks..Director ' ' . ' .. ... . ',:, :,..:, . - '• •,, . -.---,•,f . -.:,..,-...v4,;.....„.;,:,,,,,,:,-,,,:„ .,- . _. , : — -..-• -- —- ' • ' . '; , ' •• ''.' '.. ‘,' --.” ''...• ..:.- -'.•,; ,,, . - .', "-:-;':.,",A lz,..; fi-p.:!..i:',,.-_,--.:•-•:' i, „:: . , --" City, of Ashland, Public Works .,.„,., „ _ . ,. ,.,-,, . •..•.. . ,.,, •.-‘,..,,, . , . , .,-.-i -,;,,,, , ., ,.„.,„,,,,,.,-;,.. , ..,/,,p,,,::.?. ',.. ,....,;,. ,.....; .,, . 20 East Main .Street,''Ashland OR 9752e y, , . . . : , :, „, .. , , A•:5 1.', . . . (541)'552'.-2412'.,, :TTy. 860773572900 • .; ....., .. , , . , ., , ,,. ....„,,..,„,, .„.,...,,,, ,. 3,: :, -, , ▪ Fax . ...".(541)-_,..48876006 ...- . ;,• -- :, , .. . • . ,, , ..i,,,,,. , : , p , ,,,. , . , . ' ' •••• .. 2 - •,-,:i".,, ...' ...,..: ...:: , • , ,. :.. This email transmission is official business of the City of Ashland, 'anck3.t.„3.s,,subjett to ' • Oregon Public Recbr cis _Law for disclosure and i,etenidri•:. If ,you have received this message in. • error, -,•Please;'Con'tact.meat (541) 552=2412'. Thank you:, '. . :'';- --•,. - .• • ,..;-, . ,.- -. -..- ; ,,... . . , From: Kariann Olson<kari olson@ashland.or.us>, . ,,,• , ,,.., ,, ,,,., .. , , .,, ,.; ,, ,.,,,, „ ,,..,:,,,,,,,„ „,„.. ,,,..,. .,_ - • Sent Monday, October 32/z22312. 3 p , To: Michael Morrison <michael.nnorrison@ashland.9r.u >; Scott Fleury<scott.fleury@ashland,or..y .T,a7iC;sanyo,,, ,;.,,::,„,.r,, <tami.campos@ashland.or.ys> .• - '„ , „ . ,, ,,, .3.. .i.,. :..,.-- -i.'..;: •....,,,:„...., - Cc: Kariann0i6n--<kari.olson@aShland.or.us>; Robert Halbritter<robert.halbritterOashland.or.Us5; David Arnold .... '.. <daVicLarnold@ashland.or.us ., ,. . . . -.,,- , , . „' ,-.f.';:',..!' ,. .‘,. -,,.;,-,,, ,,,,•-, _ Subject ence project for 2200 Ashland Street ' , • , , ',. ., .,-, • ,., ,,. , , .,,,,,, „: ,,, t: ,,, . . _ ,..... „ . r ` .. • . -. . . , , Fence project is$91,)(( .00 at 2200 Ashland Street, • - , , , .. . ; „ . ‘.,: . . , ,,.. , , ,,,..: ,:,,„:,,,, , ,,,,,.... ,, , ,•, - : ' • ' • Is Prevailing Wage applicable for this project? , . , •, ,,,.. .. , Do you have prevailing wage verbiage for contract amendment? Will have to add prevailing wage verbiage and additional amount of conipenation for project. . . 3 . •, . „ . , . , Please advise. • ' ' : , , , . . . • Thank you. , : ,.• , . , . . , - ' , • ., .,.. — ' Kariann . , ' ‘ - - - - —' . . . . „ . - , — - a ' i . . .. Kariann (Kari)Olson,Purchasing Specialist. �''z ,• . , ,,, ,„, ,,,•...., „., City of Ashland ; Purchasing Office ` 90 North Mountain Avenue,Ashland,Oregon 97520 541.488.5354 I TTY 800.735.2900 • Kari.olson(@ashfand.or.us This email transmission is official business of the City of Ashland,and it is subject to Oregon Public Records Law for disclosure and retention.If you have received this message in error,please contact me at 541.488.5354.. f . • A i. • j 2 Purchase Order PrA,11, . ,la Fiscal Year 2024 Page: 1 of: 1 B City of Ashland 0 =,. 4�_.__\k I ATTN: Accounts PayableL 02 E. Main 0 • Purchase `( L Ashland, OR 97520 Order# 20240153 I Phone: 541/552-2010 • O Email: payable@ashland.or.us EV ( H C/O Facilities Maintenance Div QUALITY FENCE COMPANY l 90 North Mountain Ave N PO BOX 3985 p Ashland, OR 97520 O CENTRAL POINT, OR 97502 Phone: 541/488-5358 R O Fax: 541/552-2304 • en900CE7]If'ailll'7.9= L1a'mui"'F"aurnb -'L-i=IE atf-jk(61a;Z!,-i—;---,i,_21,4- ----— FOR #3 CIT M Y OF • ASHLAND A request gor a Purchase Order 7 p ( �, _ REQUISITION Date of request:" 10/4/23" • Required date for delivery: Vendor Name Quality Fence Company Address,City,State,Zip . . 114 West Pine Street, Central Point, OR 97502 . Contact Name&Telephone Number Laura Bernhardt 541-664-2281 laura(o�qualityfenceco.com Email address SOURCING METHOD ❑ Exempt from Competitive Bidding ❑ Invitation to Bid ❑ Emergency ❑ Reason for exemption: Date approved by Council: 0 Form#13,Written findings and Authorization ❑ AMC 2.50 _(Attach copy of council communication) ❑ Written quote or proposal attached ❑ Written quote or proposal attached _(If council approval required,attach copy of CC) ❑ Small Procurement ❑ Request for Proposal Cooperative Procurement Not exceeding$5,000 •. Date approved by Council: ❑ State of Oregon ❑ Direct Award (Attach copy of council communication) Contract# ❑ Verbal/Written quote(s)or proposal(s) ❑ Request for Qualifications(Public Works) ❑ State of Washington . Date approved by Council: Contract# • _(Attach copy of council communication) 0 Other government agency contract Intermediate Procurement ❑ Sole Source Agency GOODS&SERVICES • ❑ Applicable Form(#5,6,7 or 8) Contract# Greater than$5,000 and less than$100,000 0 Written quote or proposal attached Intergovernmental Agreement ❑ (3)Written bids and solicitation attached ❑ Form#4,Personal Services$5K to$75K . Agency PERSONAL SERVICES Date approved by Council: ❑ Annual cost to City does not exceed$25,000. Greater than$5,000 and less than$75,000 Valid until: • (Date) Agreement approved by Legal and approved/signed by ❑ Less than$35,000,by direct appointment ❑ Special Procurement City Administrator.AMC 2.50.070(4) ❑ (3)Written proposals&solicitation attached ❑ Form#9,Request for Approval ❑ Annual cost to City exceeds$25,000,Council ❑ Form#4,Personal Services$5K to$75K . ❑ Written quote or proposal attached approval required.(Attach copy of council communication) Date approved by Council: Valid until: (Date) • Description of SERVICES • .. Total Cost . Remove existing•fence and install black chain link fencing at 2200Ashland St, Ashland, OR. •:$91;971.00 Item# Quantity Unit • Description of MATERIALS Unit Price Total Cost cJe—J • (704/ / ri) Per attachedquote/proposal ❑ �7 D�k 0.� TOTAL COST • 91,971.00 Project Number: -_ _ _ - Acco nt Number: 08 00.602400 • . *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: _ IT Director Date Support-Yes/No By signing this•requisi ion/n,,. i .ublic contracting requirements have been satisfied.' f f /� A % Department Head: Employee: • t, .Y Ga,.w . p (Equal to or greater than$5,000) Department Manager/Supervisor: City Manager: • /CY//Z3 B (Greater than$3 ,000) " Funds appropriated for current fiscal year: dr/ NO Urn Till 10 i0 Z. Finance Director-(Equal to eater than$5,000) e Comments: • • • Form#3-Requisition . . r • • GOODS AND SERVICES AGREEMENT ($35,000 OR LESS) • PROVIDER: Quality Fence Company CITY OF PROVIDER'S • ASH LAN D CONTACT: Laura Bernhardt 20 East Main Street Ashland, Oregon 97520 ADDRESS: 114 West Pine Street. • L Telephone: 541/488-5587 Central Point, OR 97502 Fax: 541/488-6006 PHONE:, 541-664-2281 • This Goods and Services Agreement (hereinafter "Agreement") is entered into by and between the City of Ashland, an Oregon municipal corporation(hereinafter "City") and Quality Fence Company, (a domestic/foreign business corporation) ("hereinafter "Provider"), for fencing and gate removal and installation services for 2200 Ashland St, Ashland, OR 97520. 1. PROVIDER'S OBLIGATIONS 1.1 Provide fencing and gate removaland installation,at 2200 Ashland St, Ashland, OR 97520 at new Ashland Emergency Shelter for FY24 as set forth in the "SUPPORTING.DOCUMENTS" attached hereto and, by this reference, incorporated herein. Provider expressly acknowledges that time is of the essence of any completion date set forth in the SUPPORTING DOCUMENTS, and that no waiver or extension of such deadline may be authorized except in the same manner as herein provided for authority to exceed the maximum compensation. The services' defined and described in the "SUPPORTING DOCUMENTS" shall hereinafter be collectively referred-to.as "Work." . 1.2 Provider shall obtain and maintain during the term of this Agreement and until City's final acceptance of all Work received hereunder, a policy or policies of liability insurance including commercial general. liability insurance with a combined single limit, or the. equivalent, of not less than $2,000,000 (two million dollars)per occurrence for Bodily Injury and Property Damage. • 1.2.1 The insurance required in this Article shall include the following coverages: • • Comprehensive -General or Commercial General Liability, including- personal injury, contractual liability, and products/completed operations coverage; and . • Automobile Liability. • 1.2.2 Each policy of such insurance shall be on an "occurrence" and not a "claims made" form, and • shall: • • Name as additional insured "the City of Ashland, Oregon, its officers, agents and employees" with respect to claims arising out' of the provision of Work under this Agreement; . • Apply to each named and additional named insured as though a separate policy had been issued to each,provided that the policy limits shall not be increased thereby; • Apply as primary coverage for each additional named insured except to the extent that two. or more such policies are intended to "layer" coverage 'and, taken together, they provide total coverage from the first dollar of liability; • Provider shall immediately notify the City of any change in insurance coverage • Page 1 of 6: Goods and Services Agreement between the City of Ashland and Quality Fence Company • ' Provider shall supply an endorsement naming the City, its officers, employees and agents as additional insureds by the Effective Date of this Agreement; and • Be evidenced by a certificate or certificates of such insurance approved by the City. 1.3 Provider shall,at its own expense,maintain Worker's Compensation Insurance in compliance,with ORS 656.017, which requires subject employers to provide workers' compensation coverage for all of its subject workers. ' • 1.4 Provider agrees that no person shall, on the grounds of race, color, religion, creed, sex, marital status, familial status or domestic partnership, national origin, age,. mental or physical disability, sexual orientation, gender identity or source of income, suffer discrimination in the performance.of this Agreement when employed by Provider. Provider agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes,rules and regulations. Further, Provider agrees not to discriminate against a disadvantaged business enterprise,minority-owned business,woman-owned business, a business that a service-disabled veteran owns or an emerging small business enterprise certified under ORS 200.055, in awarding subcontracts as required by ORS 279A.110. 1.5 In all solicitations either by competitive bidding or negotiation made by Provider for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Providers of the Provider's obligations under this Agreement and Title VI of the Civil Rights Act of 1964 and other federal nondiscrimination laws. 1.6 Living Wage Requirements: If the amount of this Agreement is $25,335.05 or more, Provider is required to comply with Chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in that chapter, to all employees performing Work under this Agreement and to any Subcontractor who performs 50% or more of the Work under this Agreement. Provider is also required to post the notice -attached hereto as "Exhibit A"predominantly in areas where it will be seen by all employees. • 1.7 Assignment: Provider shall not assign this Agreement or subcontract any portion of the Work to be provided hereunder without the prior written consent of the City. Any attempted assignment or subcontract without written consent of the City shall be void. Provider shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them,and the approval by the City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and the City. 2. 'CITY'S OBLIGATIONS ' 2.1 City shall pay Provider the hourly, rates effective 7/21/2023 as specified in'the SUPPORTING • DOCUMENTS. 2.2 In noevent shall Provider's total of all'compensation and reimburseinent under this Agreement exceed the sum of$91,971.00(this is maximum,not to exceed amount of ENTIRE Agreement)without express, written approval from the.City official whose signature appears below, or such official's successor in office. Provider expressly acknowledges.that no other,person has authority to order or authorize additional Work which would cause this maximum sum to be exceeded and that any authorization from . the responsible official must be in writing. Provider further acknowledges that any Work delivered or expenses incurred without authorization'as provided herein is done at Provider's own risk and as a volunteer without expectation of compensation or reimbursement. • Page 2 of 6: Goods and Services Agreement between the City of Ashland and Quality Fence company 3. GENERAL PROVISIONS 3.1 This is a non-exclusive Agreement. City is not obligated to procure any specific amount of Work from Provider and is free to procure similar types of goods and services from other providers in its sole discretion. 3.2 Provider is an independent contractor and not an employee or agent of the City for any purpose. 3.3 Provider is not entitled to, and expressly waives all claims to City benefits such as health and disability insurance,paid leave, and retirement. 3.4 This Agreement embodies the.full and complete understanding of the parties respecting the subject matter hereof. It supersedes all prior agreements,negotiations, and representations between the parties, whether written or oral. . . • 3.5 This Agreement maybe amended only by written instrument executed with the same formalities as this Agreement. • 3.6 The following laws of the State of Oregon are hereby incorporated by reference into this Agreement: ' ORS 279B.220, 279B;230 and 279B.235. • 3.7 This Agreement shall be governed by the laws of the State of Oregon without regard to conflict of laws principles. Exclusive venue for litigation of any action arising under this Agreement shall be in,the Circuit Court of the State of Oregon for Jackson County unless exclusive jurisdiction is in federal court, in which case exclusive venue shall be in the federal district court for the district of Oregon. Each party expressly waives any and all-rights to maintain an action under this Agreement in any other venue, and expressly consents that, upon motion of the other party, any case may be dismissed or 'its venue • transferred, as appropriate, so as to effectuate this choice,of venue. - 3.8 ' Provider shall defend,save,hold harmless and indemnify the City and its officers,employees and agents from and'against any and all claims, suits, actions, losses, damages, liabilities, costs, and expenses of any nature resulting from, arising out of, or relating to the activities of Provider or its officers, employees, contractors, or agents under this Agreement. - 3.9 Neither party to this Agreement shall hold the other responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the other or the other's officers, employees or agents. 3.10 If any provision of this Agreement is found by a court of competent jurisdiction to be unenforceable, . such provision shall not affect the other provisions, but such unenforceable provision shall be deemed modified to the extent necessary to render it enforceable, preserving to the fullest extent permitted the intent of Provider and the City set forthin this Agreement. 3.11 Deliveries will be F.O.B destination. Provider shall pay all transportation and handling charges for the Goods. Provider is responsible and liable for loss or damage until final inspection and acceptance of the Goods by the City. Provider remains liable for latent defects, fraud, and warranties. 3.12 The City may inspect and test the Goods. The City may reject non-conforming Goods and require Provider to correct them without charge or deliver them at a reduced price, as negotiated..If Provider does not cure any defects within a reasonable time, the City may reject the.Goods and cancel this Page 3 of 6: Goods and Services Agreement between the City of Ashland and Quality Fence Company \ l Agreement in whole or in part. This paragraph does not affect or limit the City's rights,including its rights under the Uniform Commercial Code, ORS Chapter 72 (UCC). 3.13 Provider represents and warrants that the Goods are new, current, and fully warranted by the manufacturer. Delivered Goods will comply with SUPPORTING DOCUMENTS and be free from defects in labor,material and manufacture.Provider shall transfer all warranties to the City. 4. SUPPORTING DOCUMENTS 4.1 The following documents are; by this reference, .expressly incorporated in this Agreement, and are collectively referred toin this Agreement as the "SUPPORTING DOCUMENTS:" • The Provider's complete written Rate Sheet dated July 21,2023. • 4.2 This Agreement and the SUPPORTING DOCUMENTS shall be construed to be mutually complimentary and supplementary wherever possible. In the event of a conflict which cannot be so resolved,the provisions of this Agreement itself shall control over any conflicting provisions in any of the SUPPORTING DOCUMENTS. In the event of conflict between provisions of two of the SUPPORTING DOCUMENTS, theseveral supporting documents shall be given precedence in the order listed in Article 4.1. 5. REMEDIES 5.1 In the event Provider is in default of this Agreement, City may, at its option, pursue any or all of the remedies available to it under this Agreement and at law or in equity, including,but not limited to: 5.1.1 Termination of this Agreement; 5.1.2 Withholding all monies due for the Work that Provider has failed to deliver within any scheduled completion dates or any Work that have been delivered inadequately or defectively; 5.1.3 Initiation of an action or proceeding for damages, specific performance, or declaratory or injunctive relief; 5.1.4 These remedies are cumulative to the extent the remedies are not inconsistent, and City may pursue any remedy or remedies singly, collectively,successively or in any order whatsoever. 5.2 In no ;event shall City be liable to Provider for any expenses related to termination of this Agreement or for anticipated profits.If previous amounts paid to Provider exceed theamount due,Provider shall pay immediately any excess to City upon written demand provided. 6. TERM AND TERMINATION 6.1 Term This Agreement shall be effective from the date of execution on .behalf of the City as set forth below (the "Effective Date"), and shall continue in fullforce and effect until June 30, 2024, unless sooner terminated as provided in Subsection 6.2. 6.2 Termination 6.2.1 The City and Provider may terminate this Agreement by mutual agreement at any time. 6.2.2 The City may, upon not less than thirty (30) days' prior written notice,terminate this Agreement for any reason deemed appropriate in its sole discretion. 6.2.3 Either party may terminate this Agreement,with cause, by not less than fourteen(14) days' prior written notice if the cause is not cured within that fourteen(14) day period after written notice. Such termination is in addition to and not in lieu of any other remedy at law or equity. 7. NOTICE Whenever notice is required or permitted to be given under this Agreement, such notice shall be given in writing to the other party by personal delivery, by sending via a reputable commercial overnight courier, or Page 4 of 6: Goods and Services Agreement between the City of Ashland and Quality Fence Company • • • by mailing using registered or certified United States mail, return receipt requested, postage prepaid, to the • address set forth below: If to the City: • City of Ashland—Facilities Maintenance Department Attn: David Arnold 20 E. Main Street Ashland, Oregon 97520 Phone: (541)552-2292 With a copy to: City of Ashland—Legal Department 20 E. Main Street Ashland, OR 97520 • • Phone: (541)488-5350 • . If to Provider: Quality Fence Company • Attn: Laura Bernhardt • 114 W. Pine St. • . ' PO Box 3985 Central Point, OR 97502. • • 541-664-2281 • 8. WAIVER OF BREACH • One or more waivers or failures to object by either party to the other's breach of any provision,term,condition, or covenant contained in this Agreement shall not be construed as a waiver of any subsequent breach,whether or not of the same nature. 9. PROVIDER'S COMPLIANCE WITH TAX LAWS 9.1 Provider represents and warrants to the City that: • 9.1.1 Provider shall, throughout the term of this Agreement, including any extensions hereof, comply with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Provider; and • . (iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. . • • . 9.1.2 Provider, for a period of no fewer than six(6) calendar years preceding the Effective Date of this Agreement, has faithfully complied with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Provider; and (iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 9.2 Provider's failure to comply with the tax laws of the State of Oregon and all applicable tax laws of any political subdivision of the State of Oregon shall constitute a material breach of this Agreement. Further, Page 5°H.: Goods and Services Agreement between the City of Ashland and Quality Fence Company • ally violation of Provider's warranty, as set forth in this Article 9, shall constitute a.material breach of this Agreement.. Any material breach of this Agreement shall entitle the City to terminate this Agreement and to seek damages and any other relief available under this Agreement,at law,or in equity. • IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective names • by their duly authorized representatives as of the dates set forth below. • CITY OF ASHLAND: • Quality Fence Company (PROVIDER): • By: — ice_ By: C— . r ignat -e Signature 744. . Printed Name y Printed Name • CJU3t_.lc-. LobZe•___S D Title Title • 1.20.-23 • Date Date • • (W-9 is to besubmitted with this signed Agreement) 4/(9 ( • Purchase Order No. • • • • • • • • • • • • Page 6 orb: Goods and Services Agreement between the City of Ashland and Quality Fence Company • • • • • .-----'—') • QUALFEN-01 KMOORE ACORO» DATE(MM/DD/YYYY) �/- • CERTIFICATE OF LIABILITY INSURANCE 9/11/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS i CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies).must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: • Portland Office • I Marsh McLennan Agency LLC (ac°0Nr o,Ext);(971)888-7950 (A,/ c,No):(855)883-6100 14900 SW Barrows Rd,Ste 202 ADDRESS: . • Beaverton,OR 97007 INSURER(S)AFFORDING COVERAGE NAIC# • INSURER A:Hallmark Insurance Company• • 34037 . INSURED •Quality Fence Co Reliable Electric Western Vinyl INSURER B: Products INSURER C: Steve Rietmann INSURER D: PO Box 3985 • Central Point,OR 97502 INSURERS: INSURER F: • COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD • INDICATED. NOTMTHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS _ CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL sUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER 1MMIDDIYYYYI IMMIDD/YYYYI LIMITS • A X COMMERCIAL GENERAL LIABILITY • EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE X OCCUR X 44CL466835 11/19/2022 11/19/2023 FreASESO(Eaoccurr0ence) S 100,000 MED EXP(Any one person) $ . 5,000 • PERSONAL&ADV INJURY 5 1,000,000 GEN'LAGGREGATE LIMIT APPLIES PER: - GENERAL AGGREGATE $ 2,000,000 POLICY X JECT LOC • PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: 5• A COMBINED SINGLE LIMIT 1,000,000 AUTOMOBILE LIABILITY fEa accident) $ ANY AUTO X 44CL466835 11/19/2022 11/19/2023 BODILYINJURY(Per person) $ OWNEDSCHEDULED ' AUTOS ONLY X AUTRULEpBODILY INJURY(Per accident) $ X AUTOS ONLY • X Amato (Perr accident)AMAGE 5 • S A X UMBRELLA LIAB X OCCUR • EACH OCCURRENCE S 3,000,000 • EXCESSLIAB CLAIMS-MADE 44CL466835 11/1912022 11/19/2023 AGGREGATE $ 3,000,000 DED X RETENTIONS 10,000 $ WORKERS COMPENSATION H- AND EMPLOYERS'LIABILITY PER ERO • Y/N ANYIPROPRIEE ER OR PAEXRTNER /E ECUTIVE IN/A EL EACH ACCIDENT $ (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under - DESCRIPTION OF OPERATIONS below • E.L.DISEASE-POLICY LIMIT .5 A Leased&Rented EQ 44CL466835 1-1/19/2022 11/19/2023 Occurrence 25,000 A Installation Floater 44CL466835 ' 11/19/2022 11/19/2023 Limit 5,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space Is required) City of Ashland,its officers,agents and employees are hereby named as an additional insured per the attached forms GC2040 0720 and BA2060 0411. . Coverage is primary and non-contributory per attached forms GC2040 072010/10 and BA3002 0618. • CERTIFICATE HOLDER CANCELLATION ' • SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Cityof Ashland THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN • • ACCORDANCE WITH THE POLICY PROVISIONS. . 20 E.Main Street Ashland,OR 97520 • AUTHORIZED REPRESENTATIVE • ACORD 25(2016103) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD ACCORD CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYYYY) 09/21/2023 • THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. • IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). • PRODUCER CONTACT.. .Hart Insurance Agency — Medford PHONE I{risti Dolmage FAX PO Box 1240 (A/C.No.Ext): (541) 779-4232 (AIC,No): E-MAIL Grants Pass OR 97528 ADDRESS: kdolmage@hartinsurance.com — -INSURER(S)AFFORDING COVERAGE - - - - -- NAIC# - -- • • INSURER A:SAIF Corporation 36196 INSURED INSURERB: Quality Fence Co • INSURER C: PO Box 3985 - INSURERD: • Central Point OR 97502-3985 INSURER E: • INSURER F: COVERAGES KD CERTIFICATE NUMBER:Cert ID 27119 (112) REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD . INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, INSR TYPE OF INSURANCE ADDL SUER (MM/DDIYYYYj (MM/DD/YYY) LTR I AD D WVD POLICY NUMBER LIMITS COMMERCIAL GENERAL LIABILITY • EACH OCCURRENCE $ DAMAGE TO RENTED CLAIMS-MADE OCCUR PREMISES Ea occurrence $ MED EXP(Any one person) $ PERSONAL&ADV INJURY $ GEN'LAGGREGATE,LIMIT APPLIES PER: GENERAL AGGREGATE $ POLICY PRO- JECT LOC PRODUCTS-COMP/OP AGG $ OTHER: $ • AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ • AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY Per accident • $ . UMBRELLA LIAB _ OCCUR EACH OCCURRENCE • $ EXCESS LIAB CLAIMS-MADE AGGREGATE • $ DED RETENTION$ - $ - A WORKERS YERS'LIATION ILIT Y/N Y 738638 10/01/202310/01/2024 X PER ERH AND EMPLOYERS'LIABILITY • ANYPROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ 1,000,000 OFFICERIMEMBEREXCLUDED? N/A (Mandatory in NH) EL DISEASE-EA EMPLOYEE $ ' 1,000,000 If yes,describe under - • 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ • DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Waiver for all written contracts applies • • • CERTIFICATE HOLDER CANCELLATION • • • SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Ashland, City Shops ACCORDANCE WITH THE•POLICY PROVISIONS. • 90 North Mountain Avenue • AUTHORIZED REPRESENTATIVE• - Ashland OR 975200 • . I ' ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Page 1 of 1 e www.saif.com • • • saiF : . • Carrier no: 20001 Endorsement no: WC000313 (Ed. 4308) SAIF policy: 738638 Quality Fence Co ( Waiver of Our Right to Recover from Others Endorsement We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. This agreement"shall not operate directly or indirectly to benefit anyone not tamed in the Schedule. -- - . Schedule ,Description: ALL OPERATIONS ' Contractor name: Persons and/or organizations with whom the insured-employer is required by written contract to waive subrogation rights. This endorsement does not alter the rights of an injured worker to pursue recovery from another party or SAIF to receive a statutory share of recoveries by an injured worker, even from the party listed in the. schedule. The premium charge for this endorsement is based on one (1) percent of your manual premium. Effective date: October 01, 2023 • This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. Countersigned September 12, 2023 at-Salem, Oregon WC000313 Chip Terhune (Ed. 430B) • President and Chief Executive Officer • • • • • • • • 400 High Street SE Salem,0R 97312 • P:800.285.8525 • F:503.373.8020 Pot PC1 E430B (Wiley" PROPOSAL . r QUALITY FENCE COMPANY CCB 4 8936 • Find us also at: • 114 W.Pine Street • (541)664-2281. ,,nt,p McDonald Lane Grants Pass.OR 97517 • ..-NO/0/TOO LARUE PO Box 3985 1-800.451.8883 • •...MO JOD TOO SMALL Central Point,OR 97502 • Fax:(541)664-2949 2077 osetoirss.OR Lake Bird. • PROPOSAL SUBMITTED TO ' PHONE • DATE City of Ashland 541-552-2360 September 28,2023 BILLING ADDRESS . JOB NAME . 90 N. Mountain.Ave CITY.STATE AND LP CODE JOB LOCATION Ashland, OR 97520 • 2200 Ashland St Ashland, OR 97520 • ATTENTION . EMAIL CELL Rob - robert.halbritter@a ashland.or.us We hereby submit specifications and estimate for: • . Remove.1000'of existing fabric. J . . , •Re-installation of 1000'of 6' high black chain link with black wideslat on existing • framework. •• • • Installation of 71' of 6'high all black wideslat chain link fencing, 4-terminal . posts,4-cantilever posts, 8--cantilever wheels, 1 -20'all black cantilever • gate with slats, 1 -24'all black cantilever gate with slats and 1 -walk gate. . Installation of 92'of 6' high all black chain link fencing, 12-terminal posts and 2 -walk gates. . . Automate the above 20'cantilever gate to•include: • 1 -DoorKing 9150 . . • • ' 1 -Stand • • 1 -Set Photo Eyes 2-Loops • • 1 -DoorKing 1506 on Fence •1 -Timer • 10-Transmitters 1 -Receiver . , Total: $91.,971.00 Note: Others to run 110 to operator. Others to do low voltage. • • . Others to weed-eat fence line.' • / r� __________ •*DUE TO CURRENT MARKET INFLATION PROPOSAL IS SUBJECT TO REVIEW AFTER 14 DAYS FROM PROPOSAL DATE"' We Propose hen:by to furnish=Lends and labor—complete in accordance nith above sp0olicabons.for the sum of NINETY ONE THOUSAND NINE HUNDRED.SEVENTY ONE AND 00/100 $91,971.00 Yosmml to to mai.as lot Wl.a. • Balance due upon completion. , •• • AR maraca,a(Ivannb.d o be ac epnaled Al work b be mn7ietaa m a wmbmnkaa manner ammdng to aneard snowed Any Authorized - - albnbon on de,ubon from abmv°...-°°A61°5= dbabona imalving ema mae oN bo.rocvmd Ny upon nmm�erd.m.".:1= nci oro b.c nm on nova . .m.boas m..cru Alt agnea.,.mnbn;.nt 0000 by ei a0o0.no 0r delays a.m.a e0 mnbm owner m o ew bn. • Signature tornado and con n.m�ryinsls nm Ourotrtran an lunymnnd \Verlmani comp.n:aaan ouurancs rias proposa�nYsa gmeu maomnn=anamwmnn,mmm�m0nm.mama aids hem: Brad Rletmann tk • Note:This proposal may be xilhdnxn by us if not'melded xithin IA days Acceptance of Proposal—An prices,specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as Signature outlined above. I.have read the entire contract and agree to its Content Note: Quality Fence Co.not responsible for any damage to anything in or below the ground or Signature concrete. This includes private water line,electrical line,sprinkler systems,etc. Your signature - indicates that you fully understand the limits of Quality Fence Co.responsibility. • • Date of acceptance: • • 1 • OTHER TERMS AND CONDITIONS OF PROPOSAL: INTEREST: Interest shall accrue upon all monies due to Quality Fence.Company at the rate of 18 percent per annum fromthe due date of such monies until paid. ATTORNEY'S FEES: • In case any suit, action or proceeding is brough to enforce any of the terms or provisions of this proposal or any of the parties' rights hereunder, the losing party in such suit, action proceeding or any appeal there from agrees topay such sum as the court may adjudge reasonable attorney's fees, in addition to costs and disbursements. The reasonable costs of title reports required for any legal action contemplated shall be paid by the customer. In addition, if this matter is referred to an attorney for collection, customer agrees to pay Quality Fence Company's reasonable attorney's fees incurred in any such proceeding prior,to • litigation being filed. • { ,:ty• •••• • '?"•!i• !'•• Kariann Olson From:. Sabrina Cotta Sent: Tuesday,October 10,2023 10:19 AM ;.1 To: "Mariane Berry Cc: Kariann Olson • Subject: Fencing at 2200 Ashland St „ • . ; „ • ; . t_ • • • Ahhh sorry. No it should be charged to the City Manager Houseless BOdget. Thanks for the catch! • . • Sabrina Cotta, Deputy City Manager • She/her/hers • • rthat.„. • • • . City of Ashland • . City Mahager's Office ' • 20 East Main Street,Ashland,OR 97520 . 541.552.21051TTY 800.735.29001541.488.5311 fax This email transmission is official business of the City of Ashland,and it is subject to Oregon Public Records Law for disclosure and retention.If you have received this message in error,please contact me at(541)52-2106.Thank you. • From: Mariane Berry<mariane.berry@ashland.or.us> Sent:Tuesday, October 10,2023 9:23 AM To:Sabrina Cotta <sabrina.cotta@ashland.or.us> Cc: Kariann Olson<kari.olson@ashland.orus> - Subject: Fencing at 2200 Ashland St Hi Sabrina— A PO came across my desk to sign for$91K to Quality Fence Company to remove and install a fence at the emergency shelter. It is being charged out to PW vs the City Manager Houseless Budget. Before I ask Kariann to change the coding for the encumbrance,just wanted to make sure that you agree.You had signed the PO to go to the Public Works • . account. Thanks for the clarification, • Mariane • • Mariane Berry,Director of Finance She/her/hers • 1 • • City of Ashland Finance Department 20 East Main Street,Ashland,OR 97520 541.552.2015 I TTY 800.735.2900 1541.488.5311 fax • This email transmission is official business of the City of Ashland,and it is subject to Oregon Public Records Law for disclosure and retention.If you have received this message in error,please contact me at.(541)552-2015.Thank you. • • • • • . • • • • • • • 2 20.Qat,;ays.. Quality Fence Company CCB#8936 114 W. Pine Street -'P.O. Box 3985 Central Point OR 97502 ...N0108 TOO LARGE (541) 664-2281 Fax (541) 664-2949 (800) 451-8883 ...NO JOB TOO SMALL City of Ashland Rate Sheet—7/20/2023 Automatic Gate service call: $157.00 for first hour, billed at $95.00 per man, for each additional hour. Emergency same day Automatic Gate service call: $252.00 for first hour, billed at • $95.00 per man, for each additional hour. Weekend Emergency Automatic Gate service call: $347.00 for first hour, billed at $95.00 per man, for each additional hour. Temporary Fence Rental: $4.00 per lineal foot for up to 6— month rental. Prorated to a monthly billing after 6 — months. Fencing: Each project quoted by request. . Misc Fence repairs: $295.00 minimum for first hour plus any parts. Additional hours billed at $100.00 per hour. • • "Fencing is our Field" 3 Bids for 2200 Ashland St,Ashland, OR 97520 Quality Fence $91,971.00 Handyman Plus Services $92,194.62 Precision Fence Declined to bid due to distance to travel S HandymanPius Services Licensed • Bonded • Insured CCB#237660 • • Description of Services • Client: City of Ashland % Robert Halbritter • 2200 Ashland St. Ashland Oregon 541-552-2360 • • • Scope of Work: • Demo existing chain link fence Install 122 linear feet - 72 in. black chain link fence with two 25 ft. rolling gates & one 48 in. w x • 72 in. H passage gate ** 1 - 25' manual opening gate & 1- 25' keypad access, automatic opening gate ** Replace/Install New with 72 in. black chain link fence black privacy slats in 1230 linear feet of chain link fencing * 1,110 linear feet of existing fence & 122 linear feet of new fencing and gates* **not replacing existing chain link fence material - only adding black privacy slats** Build two 10 ft. x 30 ft. chain link fence dog runs * Both dog runs will have a 48 in. w x 72 in. H passage gate* ** Black posts; hardware & chain link fencing will be installed (unless unavailable in black - for some specific items) ** Client responsible for running for electrical • ** Client responsible for permits • • J • • HandyntanPlus Services • Estimate 1 784 • 695 Washington St Ashland, OR 97520 US , 541.778.1365 contact@teamhmp.com CCB#237660 www.TeamHMP.corri • • ADDRESS -- City of Ashland DATE ` TOTAL EXPIRATION c/o Robert Halbritter 10/02/2023 . DATE $92,194.62 11'/02/2023 2200 Ashland St i Ashland, Oregon 97520 DATE DESCRIPTION QTY • RATE AMOUNT 09/29/2023 Scope of Work: 1 92,194.62 92,194.62 3 weeks 1 Lead 2 Skilled Assistant 1 Assistant • +Materials See Attached Scope of Work • TOTAL . $92,194.62 This is an estimate which may vary by 20%. Only items included in the scope of work are included THANK YOU. in the bid. Projects over$1,000 and scheduled for more than 1 day require a contract signed by both parties. Changes to the scope of work require a • written change order signed by both parties. S • • • • Accepted By Accepted Date • • , 4