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HomeMy WebLinkAbout2021-164 Agrmt Amnd #1- ODOT Misc. Contracts and Agreements No. 31052 'A136=G0092418, AMENDMENT NUMBER 01 TRAFFIC SIGNAL MAINTENANCE AGREEMENT City of Ashland This is Amendment No. 01 to the Agreement between the State of Oregon, acting by and through its Department of Transportation, hereinafter referred to as "State" or "ODOT," and the City of Ashland, acting by and through its elected officials, hereinafter referred to as."Agency," entered into on May 5, 2016. It has now been determined by State and Agency that the Agreement referenced above shall be amended to update language and Exhibit A. 1. Effective Date. This Amendment shall become effective on the date it is fully executed and approved as required by applicable law. 2. Amendment to Agreement. Exhibit A shall be deleted in its entirety and replaced with the attached Revised Exhibit A. All references to "Exhibit A" shall hereinafter be referred to as "Revised Exhibit A." a. AGENCY OBLIGATIONS, Paragraph 9, Page 3,which reads: 9. Agency's Project Manager for this Project is the Agency Public Works Director, Public Works Department, Mike Faught, 20 East Main Street, Ashland, OR 97520, 541-552-2411, faughtma,ashland.or.us, or assigned designee upon individual's absence. Agency shall notify the other Party in writing of any contact information changes during the term of this Agreement. Shall be deleted in its entirety and replaced with the following: 9. Agency's Project Manager for this Project is the Agency Public Works Director, Public Works Department, Scott Fleury, 20 East Main Street, Ashland, OR 97520, 541-488-5587, scott.fleury@ashland.or.us, or assigned designee upon individual's absence. Agency shall notifythe other Party in writing of any contact information changes during the term of this Agreement. b. STATE OBLIGATIONS, Paragraph 4, Page 4,which reads: 4. State's Project Manager for this Project is the Region 3 Electrical Manager, Chris Hunter, 3400 NW Stewart Parkway, Roseburg, Oregon, 541-957-3689, chris.hunter(a7odot.state.or.us, or assigned designee upon individual's absence. State shall notify the other Party in writing of any contact information changes during the term of this Agreement. ,•8 • hi) 813 I:3,13-i . • • 7::;..r.,•!:•-•,':..r!•:•1•-•••••...'-i••A •' _ _ _ _ • • • • i.-1•F3••,,,ii.,)tf? . • • • TM J ) 3 :7)F11A:IT • • 7,', 4,:;11-c; ic0 ,47A,1 I rp...3, Ic ripioii bcie ;•)rOS' ita J i€1 ')A, ri VanngA c:',J 187VC \'3f2E3 .A iX.3 bcn I ••::r i i • • . • • "9'11 .4•`)4-; (CS A c:" — • a'a b6tfalobA. • ".A ix !)9ei:,,,35•1" • 107,1Lk.Z.)1,j9(1) • • .tosyipicl 51() • . ;,-.)rdi orii• tefii;cr; • C1(2: r;I • (2;1 :.7.1r;•.) ;DV7.3.1 V::)11F.-pn/2,, 970 if) 1,4 .1 10 ,,)1"Li •,•:, , • c:j .•r_-11..s'irife./4. 01;-;. . . I'.b11 F31 11 v-IL/ ;C.() L 3h Vcfs 1:3'1. enj nA • • z3ir1•1 clovfrqt."5t.flj • • ci • rigfcq)kilE`'i CATS' ,J ir,f•jily'Jf.3 .::::1 C.: I 1„.'...[:?.•;;1 I • 1=3'kki;^! • fri _ • 'k") bifilreT,M (1i \f".!ifrSq • • • • • • • • • Agency/State Agreement No. 31052 • Shall be deleted in its entirety and replaced with the following: 4. State's Project Manager for this Project is the Region 3 Electrical Manager, Lucas Schauffler, 345 NE Agness Ave., Grants Pass, Oregon, 541-1471-3802, Iucas.d.schauffleraodot.state.or.us, or assigned designee upon individual's absence. State shall notify the other Party in writing of any contact information changes during the term of this Agreement. Insert new GENERAL PROVISIONS, Paragraph 5, to read as follows: 5. Americans with Disabilities Act Compliance: a. The Parties agree that all work performed by either Party under this Agreement ("Work") shall comply with Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 as amended (together, "ADA"). b. Scope of Work: i. The scope of the Work performed under this Agreement is limited to maintenance activities and shall not include alteration, upgrade, or construction of sidewalks or curb ramps, or installation of pedestrian activated signals. ii. If Work to be performed by either Party includes an alteration under the ADA as set forth in ODOT Maintenance Operational Notices MG 144-03 or MG100-107 ("Alteration"), and thereby triggers additional modifications to the facility in order to comply with the ADA ("ADA Modifications"), and if the ADA Modifications cannot reasonably be included in the Work, then the Work falls outside the scope of this Agreement. The Parties may enter into a separate agreement for performance of such work and ADA Modifications. Whether specific Work may include an.Alteration shall be determined by the Party responsible,for performing the Work. c. For Work performed by ODOT under this Agreement, the Parties shall: i. Utilize ODOT standards, including but not limited to ODOT Maintenance Operational Notices MG 100-107 ("MG 100-107"), MG144-03 ("MG144-03"), and MG Activities-2 ("MG Activities-2"), to ensure that the Work complies with the ADA, and ii. Follow ODOT's processes for modification or upgrade of pedestrian-activated signals and performance of any ADA Modification, including but not limited to MG 144-03 and MG 100-107. • d. For Work performed by, Agency, under this Agreement on or along the State Highway System or a State-owned facility ("state highway"), Agency shall: • 2 • • • • • • • • i:" • -1;)1 in 6M 1.".,1•57)1...,-;-.2t 22,ff , • • b -t 0-1 ,JAq 3;1 ';:viloA • sii • • -16.1 o 1::fA • • .3r4.11 .10 sclof.,;;?; .ton A•it:11.1V • • ;f.3:no'dibbc;f?-191,..15,..,j 6:1 yeii-.)•;Is..!1.4. 1011fir.3:0 02'h"li• J1fl eriI icUlc) )1 ehJLO 'c I ,,V14.•brii;; 2;10°01 lo"f ed !•31:) 3ni • p 11 0 C i`c-nov°.1 :k.391'79.1.10tiGt4 • fOcifD o to Toco ; -GO • • bns1 1t • • • )• to ido tom "o • .V0i*--0(..; : : o JoeA :2, b s 1'17 • • • f' • • Agency/State Agreement No. 31052 i. Utilize ODOT standards to assess compliance with the ADA, including but not limited to MG 100-107; MG144-03, and MG Activities-2, and Chapters 1 and 5 of the Oregon Temporary Traffic Control Handbook 2011 ("OTTCH"); 0 ii. Follow ODOT's processes for modification or upgrade of pedestrian activated signals and,performance of any ADA Modification, including but not limited to MG 144-03 and MG 100-107; iii. Promptly notify ODOT of completion of Work and allow ODOT to inspect completed Work located on or along a state highway for ADA compliance, prior to acceptance of such Work and release of any Agency contractor; and iv. Ensure that temporary pedestrian routes are provided through or around. any work zone related to the Work, as provided in MG Activities-2 and Chapters 1 and.5 of the OUCH. For Services included in MG Activities-2. "Situations" Pargraph 2, to the greatest extent possible Agency shall ensure that advance notice of any temporary pedestrian route is provided in accessible format to the public, people with disabilities, and disability organizations at least 10 days prior to the start of construction. However, the Parties acknowledge that providing advance notice may not be possible in somesuch circumstances, including but not limited to, when Services are provided on an urgent or emergency basis, or where the nature and location of the Services are unknown until the beginning of the workers' shift . e. Agency reaffirms its commitment to provide an accessible ADA-compliant transportation system and ensure that any feature or part of a feature that was addressed as part of the Work ("Feature"), including ADA Modifications; that falls under Agency's jurisdiction, is maintained in compliance with the ADA throughout the useful life of the Feature. This includes, but isnot limited to, Agency ensuring that: is Pedestrian access is maintained as required by the ADA, ii. Any complaints received by Agency identifying sidewalk,. curb ramp, or pedestrian-activated signal safety or access issues are promptly evaluated and addressed, iii. Agency, or abutting property owner, pursuant to local code provisions, performs any repair or removal of obstructions needed to maintain the facility in compliance with the ADA requirements that were in effect at the time the facility was constructed or altered, 3 • • Agency/State Agreement No. 31052 iv. Any future alterations during the useful life of the Feature complies with the ADA requirements in effect at the time the future alteration work is performed, and v. Applicable permitting and regulatory actions are consistent with ADA requirements. f. Maintenance obligations in Subsection e above shall survive termination of this Agreement. g. . ODOT Maintenance Operational Notices MG 100-107, MG144-03, MG Activities- 2, and the OUCH are incorporated herein by reference. i. The OUCH is available at http://www.oregon.gov/ODOT/Engineering/Pages/OTTCH.aspx Copies of MG:100-107, MG144-03, and MG Activities-2 are available for inspection at the ODOT District 8 Office located at 100 Antelope Road, White City, OR during regular business hours, or at the following locations online: • MG 100-107: https://www.oregon.qov/ODOT/Engineering/DOCS ADA/MG100- 107 w-diagram.pdf • MG 144-03: https://www.oregon.gov/ODOT/Engineering/DOCS ADA/MG 144- 03.pdf • MG Activities-2: https://www.oregon.gov/ODOT/Engineering/Doc TechnicalGuidance/ MG-Activities-2.pdf All references to MG 100-107, MG144-03, and MG Activities-2 in this Section refer to the version of thepolicy in place at the time the Services are performed. GENERAL PROVISIONS, Paragraphs 5 through 11, shall be hereinafter re- numbered as Paragraphs 6 through 12. 3. Counterparts. This Amendment may be executed in two or more counterparts (by facsimile or otherwise) each of which is an original and all of.which when taken together are deemed one agreement binding on all Parties, notwithstanding that all Parties are not signatories to the same counterpart. 4. Original Agreement. Except as expressly amended above, all other terms and conditions of the original Agreement are still in full force and effect. Agency certifies that the representations, warranties and certifications in the original Agreement are true and correct as of the effective date of this Amendment and with the same effect as though made at the time of this Amendment. 4 • Agency/State Agreement No. 31052 THE PARTIES, by execution of.this Agreement, hereby acknowledge that their signing representatives have read this Agreement, understand it, and agree to be bound by its terms and conditions. - CITY OF ASHLAND, by and through its. STATE OF OREGON, by and through elected officials . its Department of Transportation By ,t - By Mayor Delivery& Operations Division Manager Date /0 - Date Y -1-Ae\z\-3,0 City Recor er .APPROVAL RECOMMENDED Date ID 1017A • By . LEGAL REVIEW APPROVAL(If State Traffic/Roadway Engineer required in gency's r ess) Date By By Ci Attorney Region 3 Manager Date Date /0 'Z_Z- Z/ . By Agency Contact: Region 3 Electrical Manager Scott Fleury • Date Public Works Director 20 East Main APPROVED AS TO LEGAL Ashland, OR 97520 SUFFICIENCY 541-488-5587 Scott.fleury@ashland.or.us . By Jennifer O'Brien Via-Email Assistant Attorney General State.Contact: Date: 9/22/21 Lucas Schauffler Region 3 Electrical Manager 345 NE Agness Ave. Grants Pass, OR 97526 541-471-3802 • Lucas.d.schauffler@odot.state.or.us • 5 Misc. Contracts and Agreements No. 31052 EXHIBIT A UNIT 1 The traffic signals and flashing beacons listed in the table below are both part of the city street system under the jurisdiction and control of the Agency, and under the jurisdiction of Agency, but serve both Agency and State systems. State shall perform maintenance and timing on all Signals. and Signal Illumination at the intersections listed below. City-owned Traffic Signals and Signal_Illumination LOCATION MAINTENANCE COSTS POWER COSTS TSSU ID's 1. OR 99 (Siskiyou Blvd.) @ E. Main/4th Street (Fire Signal) Agency enc — A 100 % Agency- 100 2. OR 99 (Siskiyou Blvd.) © Beach St. Agency— 100 % Agency— 100 % 08041 3. OR 99 (Siskiyou Blvd.) © Mountain Ave. Agency— 100 % Agency— 100 % 08052 4. OR 99 (Siskiyou Blvd.) @ Wightman St. Agency— 100 % Agency— 100 % 08051 5. -Mountain Ave. © E. Main St. Agency— 100% Agency— 100.% 08113 6. OR 99 SB ( Main St.) @ Gresham Agency— 100 % Agency— 100 % 08110 7. Lithia Way @ E. Main St. Agency— 100% Agency— 100 % 08111 8. Sherman © Siskiyou Blvd. Agency— 100 % Agency— 100 % 08112 9. Or 99 NW© Fire Station Agency.- 100 % Agency— 100 % 08047 10.OR 99 (Siskiyou Blvd:) @ OR 66 (Ashland St.). Agency— 100 % Agency— 100 % 08053 11.OR 66 (Ashland St.) @ Walker Ave. Agency— 100 % Agency— 100 % 08054 Agency/State Agreement No. 31052 • UNIT 2 • The traffic signals listed in the table below are both part of the state highway system under the jurisdiction and control.of the Oregon Transportation Commission, and under the jurisdiction of State, but serve both Agency and State systems. State shall perform maintenance and timing on all Signals and Signal Illumination at the intersections listed below. State-owned Traffic Signals and Signal Illumination LOCATIONMAINTENANCE COSTS POWER COSTS MC&A NO. 1. Maple St. @ OR 99 (Main St.) State— 100 % Agency— 100 % . 08033 2. Laurel St. @ OR 99 (Main St.) State— 100 % Agency— 100 % . 08045 3. Heiman St. @ OR 99 (Main St.) State— 100 % Agency— 100 % 08046 4. Pioneer St. @ OR 99 (Main St.) .State— 100 % Agency— 100 % 08050 5. Second St. @ OR 99 (Main St.) State— 100 % Agency— 100 % 08049 6. Pioneer St. @ OR 99 (Lithia Way) State— 100 % Agency— 100 % 08043 7. Second St. @ OR 99 ("C" St.) State— 100 % Agency— 100 % 08055 8. OR 99 (Siskiyou Blvd.)@ Walker Ave. State— 100% Agency— 100 % 08058 9. OR 66 (Ashland St.) @ Tolman Creek Rd. State— 100 % Agency— 100 % . 08059 • 7 . • • . • . • '...$..C,:-;::.';',',,,/Dili)'.7,,,k 01.1 • • • - . . 5,.. ' . ncf..-.1 biIi.-:', ,;;Cli:1;3;:,•!--i...;,I-:ilill ...c:•isl 7.3'i.:41,i fk".....i.Saki,..-,., eftEsi:.:,--: 5it '-‘3 'AI 0iz_...''' .71'113 tii bel.,.--:', kl:.:.;!"-Ir.':,•,.: Z.;"-Ptri,.'Fi-i'.? •"TF1 z. P. e.,121,:.;; iTins .t.to.n•e, -.?A ,i'.ic,(..1 i,-)',14-c.i,.? t:i ,,:7),..",-,1:::".', 110;_4-iit";'.'",;?; .-)TiS i5::: F'i...I. 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