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2023-12-18 Study Session
qCouncil Study Session Agenda ASHLAND CITY COUNCIL STUDY SESSION AGENDA Monday, December 18,2023 CouTch CPf aw bers, 1175 E I-Iaif Str View on Channel 9 or Channels 180 and 181 (Charter communications) or live stream via rvtv.sou.edu select RVTV Prime. HELD HYBRID (in -Person or Zoom Meeting Access) Public testimony will be accepted for both general public forum items and agenda items. Please complete the online Public Testimony Form (ashiand.or.us/Council), for WRITTEN and ELECTRONIC testimony only. Indicate on the Public Testimony Form if you wish to provide WRITTEN testimony, or if you wish to speak ELECTRONICALLY during the meeting. Please submit your testimony no later than 10 a.m. the day of the meeting. 1. Public Input (15 minutes - Public input or comment on City business not included on the agenda) 2. Audit Results & Annual Comprehensive Financial Report- FY2023 (5:45p.m.-6p.m.) 3. City Council Standing Advisory Committees Workplans Review (6p.m.-7p.m.) 4. City Commissions and Committee Appreciation Event (7p.m.-8:30p.m.) 5. Adjournment of Study Session In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Manager's office at 541.488.6002 (TTY phone number 1.800.735.2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). Page 1 of 1 12�o Presentation of Audit Results and the Annual Comprehensive Financial Report - Agenda 11tern Fiscal Year 2023 Mariane Berry Finance Director Fromn i Dana Mason Audit/Budget Lead Amanda McCleary -Moore Moss Adams Audit Partner Requested by Council El Update 0 Request for Direction El Presentation M Consent El Public Hearing 0 New Business El Old Business El SUMMARY The City ofAshland has prepared the Annual Comprehensive Financial Report /ACFR\ for the fiscal year ended June 30, 2023. This report is published annually as the City'o official annual report and complies with State statutes requiring the City of Ashland to issue such report on its financial position and activity, and that this report be audited by an independent firm of certified public accountants licensed by the State of Oregon to conduct municipal audits. The City's independent auditors, Moss Adams LLP, have provided an unmodified opinion, which iatosay that the City's financial statements present fairly, in all material respects, the respective financial position of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information for the fiscal year. POLICIES, PLANS & GOALS SUPPORTED Administrative/Governance goal: "To ensure ongoing fiscal ability to provide desired and required services at an acceptable level." BACKGROUND AND ADDITIONAL INFORMATION The City of Ashland's ACFR for FY2023 provides a comprehensive reporting of the City's financial condition osof June 3O,2O23.The ACFRhas been audited hvthe CitV's external auditors, Moss Adams LLF\and determined to warrant amunmodified opinion,indicntingthottheCiLVrnmetathmstoteondnotionV|utondordafVrfinoncio| reporting. Moss Adams also reviews the City'uinternal controls over compliance and oo deficiencies mrmaterial weaknesses were reported. The Audit and the ACFRare considered complete upon the issuance ofthe Audit Letters: Report ofIndependent Auditors on Financial Statements, Oregon State Regulations Audit Report, Report on Internal Controls and Report on Compliance for Each Major Federal Program. As matter of process, it is made official bythe Counoiys acceptance ofthe Auditor's Report which is scheduled otthe regular business meeting onDecember l9,2O23. Please note that the audit letters are in draft form until they are issued on the date of the business meeting. At that time, they will befinalized, signed and included inthe ACFR. pagelofo FISCAL IMPACTS Nodirect impacts. Issuance bvindependent auditors ofonunmodified audit opinion and reasonable assurance of the City's internal controls in its operations provides a strong foundation for the establishment and continuance of sound fiscal policy and management. Further it assists in the City maintaining its bond rating and financial market position by reflecting appropriate levels of fund balance and the complete and accurate reporting of its financial activities. Should findings exist, it serves to improve the City's internal controls and processes and instills financial accountability and public trust in City operations. SUGGESTED NEXT -STEPS That Council accept the Auditor's Report on the City of Ashland's Annual Comprehensive Financial Audit for Fiscal Year 2023 in the Regular Business Meeting dated December 19, 2023. REFERENCES & ATTACHMENTS Attachment l:Annual Comprehensive Financial Report FY2O23 Attachment 2:Draft Auditor Letters Page 2of2 Me VV XW Po ', 8A3T !7 TV xnq .� . 5 M tt; � � � �, ' �• � � ,mot �•�� ��� Prepared the Finance Department Cover Photo "Ashland Winter Dusk" by Jesse Smith I WE INTRODUCTORY SECTION Page# Letter ufTransmittal and City Council Goals 2 Certificate ofAchievement for Excellence inFinancial Reporting 6 Elected City Officials 7 Organization Chart 8 Map of City of Ashland 9 FINANCIAL SECTION Report ofIndependent Auditors I2 Management's Discussion and Analysis (required supplementary information) 15 BASIC FINANCIAL STATEMENTS Government —Wide Financial Statements: Statement ofNet Position IO Statement of Activities 32 Fund Financial Statements: Ba|anceShaet—Governmenta|Funds 33 Reconciliation of Balance Sheet of Governmental Funds to Statement of Net Position 34 Statement of Revenues, Expenditures and Changes in Fund Balances — Governmental 35 Funds Reconciliation of Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds toStatement ofActivities 36 Statement ofNet Position — Proprietary Funds 37 Statement of Revenues, Expenses and Changes in Net Position — Proprietary Funds 38 Statement ofCash Flows — Proprietary Funds 39 NOTES TO THE BASIC FINANCIAL STATEMENTS 41 REQUIRED SUPPLEMENTARY INFORMATION Schedule ofChanges inOther Post -Employment Benefits, Liability and Re|atedRatios—Medica|Renefbs 76 Schedule of the Proportionate Share of Net OPEB (Asset) Liability and Schedule of 76 Contributions Schedule ofthe Proportionate Share ofNet Pension Liability and Schedule of 77 Contributions Schedule of Revenues, Expenditures and Changes in Fund Balance — Budget and Actual — 78 General Fund Schedule of Revenues, Expenditures and Changes in Fund Balance — Budget and Actual — 79 Street Fund Notes LoRequired Supplementary Information 80 SUPPLEMENTARY INFORMATION Combining Balance Sheet —All Non -Major Funds 82 Combining Statement of Revenues, Expenditures and Changes in Fund Balances — All Non- 83 Major Funds Schedule of Revenues, Expenditures and Changes in Fund Balance — Budget and Actual Housing Fund 84 Tourism Fund 85 CD8GFund 86 Airport Fund DJ Capital Improvements Fund 88 Parks Capital Improvement Fund 89 Debt Service Fund 90 Cemetery Trust Fund 91 Parks and Recreation Fund 92 Reserve Fund 93 EquipnoentFund-Parks 94 Schedule of Revenues, Expenditures and Changes in Net Position — Budget and Actual Water Fund 95 Wastewater Fund 96 StormvvaterFund 97 Electric Fund 98 Telecommunications Fund 99 Combining Balance Sheet — Internal Service Funds 100 Combining Statement of Revenues, Expenses and Changes in Net Position — Internal 101 Service Funds Combining Statement ofCash Flows — Internal Service Funds 102 Schedule of Revenues, Expenditures and Changes in Net Position — Budget and Actual Insurance Services Fund 103 Health Benefits Fund I04 Equipment Fund 105 Capital Assets Used inthe Operation mfGovernmental Funds bySource 106 Schedule of Assets Used in the Operation of Governmental Funds by Function and Activity 107 Schedule ofBond Principal and Bond Interest Transactions 108 STATSOC&LSE[TON—TQTALBEPORTNG ENTITY (UNAUDITED) Table ofContents 110 Financial Trends Statement ofNet Position -Total Primary Government Ill Statement ofNet Position -Governmental Activities 113 Statement ofNet Position -Business -Type Activities 115 Changes in Net Position -Total Primary Government 117 Changes inNet Position -Governmental Activities 119 Changes in Net Position-Business-TypeActivities 131 Changes inFund Balance Governmental Funds 122 Fund Balances, Governmental Funds 133 Fund Balance Comparison 124 Revenue Capacity Assessed and Estimated Actual Value of Taxable Property 126 Property Tax Rates -Direct and Overlapping Governments 127 Property Value and New Construction History 128 Food and Beverage Tax Revenues by Fund 129 Principal Property Taxpayers 130 General Governmental Tax Revenues by Source 132 Property Tax Levies and Collections 133 Electric Utility Usage 134 Debt Capacity Ratio of Net General Obligation Bonded Debt to Assessed Value and Net General Obligation Bonded Debt per Capita 135 Ratio of Annual Debt Service Expenditures for General Bonded Debt to Total General Expenditures 136 Pledged Revenue Coverage -Water Fund 137 Ratios of Outstanding Debt by Type 138 Legal Debt Margin 139 Computation of Legal Debt Margin 140 Computation of Direct and Overlapping Bonded Debt -General Obligation Bonds 141 Economic and Demographic Information Principal Employers 142 Demographic Statistics 143 Operating Information Schedule of Major Insurance in Force 144 City Employee by Function/Program 145 Operating Indicators by Function/Program 146 Capital Assets and Infrastructure Statistics by Function/Program 147 AUDIT COMMENTS AND DISCLOSURES REQUIRED BY STATE REGULATIONS Minimum Standards for Audits of Oregon Municipal Corporations 150 Report of Independent Auditors Required by Oregon Minimum Audit Regulations 151 GOVERNMENT AUDITING STANDARD COMPLIANCE REPORT Report of Independent Auditors on Compliance and on Internal Control Over Financial 154 Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards Report of Independent Auditors on Compliance for Each Major Federal Program and 156 Report on Internal Control Over Compliance Required by the Uniform Guidance Schedule of Expenditures of Federal Awards 159 Notes to Schedule of Expenditures of Federal Awards 160 Schedule of Findings and Questioned Costs 161 CITY OF ASHLAND December 19,2O23 Honorable Mayor TnnyaGn8hum, Ashland City Council, and Citizens Ofthe City OfAshland I am pleased to provide the Annual Comprehensive Financial Report of the City of Ashland for the fiSC8| year ended JUD8 30' 2023. This report is published annually as the official @DnU@| CODlpnOhenSiVe financial report and complies with State statutes requiring the City of Ashland to issue an annual report on its financial position and activity, and that this report be audited by an independent firm of certified public accountants |iDODSed by the State Of Oregon tOconduct municipal audits. As management for the City, we are responsible for both the accuracy of the data, and the cOn1p|BteU8Ss and fairness of the presentation, including all related diSC|OSUPeS. The City Opene1oS under 8 System of 8CCOunUDg internal CODt[O|8 that are concerned with the safeguarding of assets and the reliability of financial [eCOndS. The definition of accounting control 8SSUDles reasonable, but not absolute, @SSUraDoe that the objectives 8XpF8S6ed in it will be accomplished by the system. The concept of reasonable assurance nScOgDiz8S that the cost of internal control should not exceed the benefits expected to be derived. This report iDC|VdmS the independent 8Uditu["S opinion with respect to the Citv'S financial statements, Generally Accepted Accounting Principles /GAAP\ require that no8ne8eDleDt provide a narrative intrOdUCtinD. Overview' and 8n8|ySiS to accompany the basic financial statements in the form of a Management's Discussion and Analysis (MD&A). This letter of transmittal iSdesigned {ocomplement the MO{k/\and should heread inconjunction with it. The City of Ashland's MD&A can be found immediately following the independent auditor's report. Iwo The Chv, incorporated in 1874. is located in the southwest pad of the state and currently has 8land area OfO.65square miles with apopulation of21.554.|tiS@home-rule city and has all powers necessary or convenient for the conduct of its municipal affairs, including the power t0levy 3property tax ODboth real and personal property located within its boundaries. The City also has the power, by state statute, to extend its corporate ||0itS by annexation within the state designated urban growth bVuOd8ry. which is done periodically when deemed appropriate bVthe City Council. Ashland operates under the Council -Manager f0nn of government. PoicyDl8Nng and legislative authority are vested in the Mayor and City Council. The governing Mayor and Council are responsible for, among other things, passing ordinances, adopting the budget, appointing committees, and hiring the City Manager and the City Attorney. The City Council consists of mayor and six -member Council. The M8yO[' who presides at the C0UDCi| 0e8tiOgs, is elected at -large for four-year term. Six Council Dle0b8[S are elected at -large for four-year staggered terms with three Council members elected every two years. Other elected officials are the City Recorder, Municipal Judge. and the five -member Parks Commission, which also serves 8Sthe Recreation Commission. The City K48O3go[ is charged with general oversight of all Ope[8Lk)no{ and management functions, except for those under the Parks Commission and Recreation Commission. The City K4@D@Q8r is naapODS\b|e for the appointment or di3noiSsu| of department heads (Fire Chief, Police Chief' Public VVO[hS Director, C000UDitv Development Director, Finance DiRaotO[, Electric Director and |nfor08bOD Technology Oi[8CLOr, Human Resources Director). The Mayor, with confirmation of the City Council, appoints the City Manager, the City Attorney and the City boards and CO00iSSionS except for the Budget Committee, which, by Si@t8 |8VV is appointed by the fV|| Council. The City Manager is responsible for carrying out the policies and ordinances of the City Council and overseeing the day-to-day operations of the City. ASSiSUOg City Council are Dine standing 8dV)SOry boards and cOnlrDiSSiODS and various 8d hoc cmnnnlittG8S. which include relevant City staff. Together, citizens and staff make 8 V8|U8b|e CDDtrihUtiOD to the City of Ashland by VVO[kiDQ together on shared goals and vision. The City provides afull range 0fservices including police protection,fir8 protection,bUi|diDg \DspeCd0D, p|8DDiDg sorviceS, eCoDOrniC development, SOCa| Se0iCeS, s8D(Or p[Og[8Dl, onleFgeDCy medical services, e|en[dC. iDteDlEt access, water, 8ireetS. SLo0O d[8iD` wastewater treatment, airport, cemetery, b8nd, and parks and recreation activities. The City prepares a biennial budget on the modified accrual basis in accordance with the State law and statutes. Originally D8nled /\Ghhxnd Mills, Ashland has evolved from its logging roots to 8 city Of vibrant tourism. Arts & tUhDna play significant role in the City with the many restaurants, galleries and retail stores that serve thousands of visitors who attend plays each year at the Oregon Shakespeare Festival and other key events throughout the year. Ashland has also become o destination for outdoor adventurers with the diverse Dl0UDL8in bike trails, back country roads for cycling, plenty of hiking trails and the Mt. Ashland Ski Resort a short drive away. The area has also grown popular among wine enthusiasts with many local wineries and tasting rooms for travelers and locals to enjoy. Ashland iSalso the home of Southern Oregon University, 8public university with over 5.00 students and is the largest employer inthe City. The combination Df@robust cultural center and college town has made Ashland a destination for tourists but also those who choose to settle here for its great schools and community core. The Citv`S current economic base depends primarily on higher education and tourism, with a consistently high level of small home -occupation businesses and several niche manufacturing businesses. |Oaddition, the U.S. Fish and Wildlife National Forensics Laboratory is in Ashland. It is the only C[iDl8 lab in the VVOr|d dedicated eDLi[8|V to wildlife and serves both the D8tiOU8| and iDt8[n8ti0D8| C0nnrnuDitie5. In fiscal year ending JUm8 30, 2023. Ashland Stg8dik/ [D0vod out of the p8ndennk: with financial resiliency due to earlier budgetary restraint. As with other cities across the country, however, it was not without its St[Ugg|eS, with regard to staffing iSSU8S and supply- chain/inflationary pressures, which drove Up costs and pushed the timing Ufprojects into the next biennium. The City also wrestles with, and works tobalance, the continued risk Of CITY OF ASHLAND wildfires due to climate impacts on the environment and therefore Ashland's economy. Coming Out of the pandemic, /\sh|8Dd is SdU experiencing decreased levels of revenue in Food & Beverage Tax, Transient Lodging Tax, and Building and P|uDDiRg Fees. However, it has seen St88dV increases in Property Tax, BeCthC User Tax, Franchise Fees and Ambulance Revenue. OVen@||, these main navoDU8 components have 1DC[e@s8d hv8.8% when CnDlpGnGd to pre -pandemic U[Dee' reflecting the durability of Ashland's economy to weather downturns. The City continues to review and ev8|U8tm ways to ensure Ashland's long-term fiscal health and continuity through its economic development initiatives, facilities OptiDliZGdUD p|8nninQ, efficiencies in service delivery, and effective, consistent smCU[itv through police and fire. LONG-TERM FINANCIAL PLANNING The City of Ashland actively engages in financial planning through an 8ODUG| six -year forecast process, its biennial budgetary pPDceSS' and the C[e8dOn Of [D8Stmr p|@DS for infrastructure i[DprOVH[nmnbs and expansions to r08dVVGyS' vva&3[. S8vvm[, StOrmvv8te[. and parks. Major financial deCSinDS are made in the context of the S fUnGC8sL The hD@nci8| planning process includes reviewing the needs for each operating fund as well as the City's capital project Oeed6.Th8QO8|VftheOperatiOQfUndfOreC8SList08SSesS1heCitv^Sabi|itv over the next six years to continue to effectively provide current service levels based on projected growth, meet goals set by Council, preserve the City's long term fiscal health, and to enSUna financial reserve |ev8|3 specified in the financial p0|iCi8S are maintained. Capital project needsonab8Seduponnnuoterp|8DS.deve|mpnoeniag[e8nnents'iDVutfronn applicable Commissions and Committees, and Council -directed improvements. The forecast serves as a tool to identify financial trends, potential shortfalls, and emerging issues S0that the City can proactively address them. MAJOR INITIATIVES In addition to infrastructure, the City continues b] make significant investments in the quality Of /\6h|3Dd |kxsbUkv through affordable housing, C0nServ@iOD initiatives, efforts to address hOuSm|mSSissues, and economic development and diversification. During the fiscal year, major initiatives included the following: w Building, completing, and opening in October 2022, an authentic Japanese Garden in Lithia Park. • 8eQJhDg g[8DtS in 2025tO obtain 8 building used for temporary emergency Sh8K8F for persons experiencing houSe|gSSneSSand severe weather shelter. • Acquiring an 8|eCthC substation which pPOYid8S iU1[D8diuhm 8DDU@| cost savings, helps meet Climate and Energy goals of carbon reductions, and is strategically and centrally |nc8tSd, therefore expandable, allowing the City to increase capacity as needed. w }Did8t8d capital projects city-wide to inopn0V8 Our streets and neighborhood pathways. PRIMP INNER 111111111111 CITY OF ASHLAND Was approved for apass-through |O@D by the United States Department of AohCUKUne'S Rural EU8[Qy Savings Program to offer the On -Bill Financing program to Ashland residents that will provide affordable \O8nS to building OVVO8ns for approved energy efficiency and renewable energy improvements. In fiscal year 2O24. it is anticipated that the City will begin work on the Water System Resiliency |nnpFDveDleDt Project which replaces 8water treatment plant at the end of its life. AWARDS AND ACKNOLWEDG&8ENTS The City of Ashland has been a |ODg'tin)e recipient of The Government Finance (}ffkce[S Association of the United States and Canada (GFOA) award for Achievement for Excellence in Financial Reporting and received the award forthe thirty-fifth time for the fiscal year ended June 30, 2022. To be awarded a Certificate of Achievement, a government must publish an easily readable and efficiently organized annual comprehensive financial report. This report must S8dsfv both generally accepted accounting principles and 8pp|io3b|8 legal requirements, A Certificate of Achievement is valid for a period of one year only. The City b8|i8VeS that the current oDDU8| comprehensive financial napO[t continues LO meet the CH[ti5C81e of Achievement PPOg[@m'S requirements. In addition, the City received the GFOA Award for Distinguished Budget Presentation for its biennial 2021-2023 budget. TO qualify for the Bvv8rd' the Citv'3 budget document was judged to he proficient in several categories, including policy documentation, as an operational guide, 8sofinancial plan, and 8Sacommunication device. Finally, it is a year -long, day-to-day, effort to ensure proper accounting and internal controls meet the standards set forth inthe compilation ofthis report. The preparation ofthe Annual Comprehensive Financial Report could not have been accomplished without the dedicated efforts of the Finance Department's Staff, and the cooperation of all City departments. | vx0u|d also like tothank the Mayor and the City Council for their continued support in planning and conducting the Un@Dci@| operations of the City in 8 prudent, COnoDli1ted, and responsible manner. Respectfully submitted, SebhneCotba Government Finance Officers Association Certificate of Achievement for Excellence in Financial Presented to City of Ashland Oregon For its Annual Comprehensive Financial Report For the Fiscal Year Ended June 30, 2022 Executive Director/CEO Elected Officials TonyGraham Dylan Bloom JeffD8h|e Gin8DU{JUenDe Eric Hansen Paula Hyatt Bob Kaplan K8SUsS@Huht8|a Pamela B.Turner Appointed Officials Joseph Lessard Douglas McGeary Leadership Team K3ah8D88erry Michael Black S8bhnuCOtta Scott Fleury Brandon Goldman Tom [NcBsrt|ett Tighe O'Meara Ralph Sartain Molly Taylor Jason Wegner Mayor Council Member Council Member Council Member Council Member Council Member Council Member City Recorder Municipal Judge City Manager Interim City Attorney 2024Term Expires December 31, 20242024 2024 2026 2024 2026 2026 2026 Finance Director Parks & Recreation Director Deputy City Manager Public Works Director Community DeVe|Opnn8Ut Director E|not[iC Utilities DinoCiO[ Police Chief Fire Chief Interim Human Resources Director Innovation & Technology Director City Address City ofAshland 20 East Main Street Aah|end, 0nmg0n 97520 0 UJ U W W _ d 0 U Lq U ri W L Ln L ------------- } v c, w C E 0 w 4 0 E 0� o LLJ F Q U0�LAB L a� wUw o� oLn L d v -0L N o O co E w w w ® @ ° w `� � ° o N 0- v to Q3 I� = N '. 'O o w LUC'-E C3 ;d: to }p 0 p N Y C'n °. _. ._.... .._.. Q _ p. V' aj N .. E 0 � � � W a 0 p v m a U 'v w E cu � W Of O N i U u v W A 5 H LIA S I IIIIII!IIIIIIIII !III lipigiliplIll I III mmmm '7;T[' ��M-jg7 III IN I I L m I mz�= PWAMMOINUMTruslul FWAMM � R EMS W, irs T W ME Page 13 - City of Ashland Annual Comprehensive Financial Report L-101-1- 1- CITY OF ASHLAND"OREGON Management Discussion and Analysis For the year ended June 30`2023 The K4@n8Q8rn8nL OiScVSgiOD and Analysis geCUoO Of the City Of Ashland's Annual Comprehensive Financial Report (ACFR) provides 8noverview Ofthe Cit/s financial activities for the year ending June 30' 2023. The purpose is to highlight significant financial issues, major financial activities and resulting changes in the financial position and economic factors affecting the City. Readers are encouraged to consider the information presented h8[8 in conjunction with the iOfOFrnatiOD furnished in the letter of tnGDS[Ditt8|. the Citv'S fiD8Doi8| SiatorU8nte and the accompanying notes following the financial information. Financial Highlights • Assets and deferred outflows of resources of the City exceeded its liabilities and deferred inflows Of rmSOVrcmS at the close of the most recent fiscal year by $105 0iUiOD (net position). Of this 8rnOUOL, $115.1 rniUi0D is invested in capital assets, such as StnamtS. land, and buildings. The remainder iSprimarily cash and investments, consisting Of$12.7 [ni(\i0U that is non -expendable or restricted by legislation, C8piL8| projects, debt service, O[donor intent. • The City of Ashland's total net position increased by $15.9 [Di||iOD over the prior year. The net position from Governmental Activities increased by $7.7 million while net position from Business -Type Activities iDC[88G8d by$8.1 [Oi||i0D. • At the C|OSe of fiscal year 2023. the CiLy`S Qove[DrDeni8| hJDdS ending fund balances totaled $35million, @nincrease Of$4.9million, o[10.1%.from the prior fiscal year 0f2O22. The ending fund b8|GOCe includes $2.3 Oli||iOn in grant revenue for capital projects to address housing insecurity and to fund the Briscoe School Rehabilitation. w Government -wide outstanding debt was $23.3million atyear end. Overview of the Financial Statements This discussion and analysis is intended to serve as an introduction to the City's Basic Financial St8t8nneDiS, which are CO[DphSed of three CODlpODeDtS: 1\ GOV8rDnneDL+wide FiD@nd3| Statements, 2\ Fund Financial Statements and 3\ Notes to the FiD8OCi8| Statements. Other SUpp|8[08Dt@ry Information, intended to furnish 8ddi[iOD8| detail to support the Basic F\D8DCi@| Statements, is also provided in the ACFR at the end of the report. Government -wide Financial Statements The yOvmDl0HDt+mde financial statements are designed to give the reader @ picture of the fiD8DCi8\ c0DdiUOO and activities Of the City as 8 vVhO|G. This broad overview is Sirni|@[ to the financial reporting of private -sector businesses. The government -wide financial statements have S8p8[8t8 columns for governmental activities and business -type activities. Governmental activities of the City include g8D8na| government, public safety, highway and St[88tG and parks and recreation. The City'S business -type activities are limited to water, VV8Stewai8[. storm water, e|eCi[iC. and t8|enorD[DuDiC@donS. Governmental activities are primarily supported by taxes, charges for services, and grants, while business -type activities are self-supporting through user Jill RIM. 11111111111!11111111lIIll fees and charges. The Statement ofNet Position presents financial information onthe Citv'sassets, liabilities, and deferred iD#0vvS/0UtO0VVS of resources, with the dhfGF8UCm FHDOrbed as net position. Over time, inCnH8SmS Or deC[88Sea in net position may serve as a US8fU| indicator Ofwhether the fiO3DCiG| position Ofthe City iSimproving O[deteriorating. The Statement of Activities pnmSeDtS information designed to show h0vv the Citv'S net position changed during the year. The statement distinguishes revenue generated by specific functions from revenue provided by taxes and other sources not related to a specific function. The revenue generated by the specific functions (charges for services, grants, and contributions) is compared to the expenses for those functions to show the degree to which each function supports itself or relies on taxes and other general funding sources for support. All activity in this St@t8n0eni is reported on the accrual basis of accounting, requiring that revenues are reported when they are earned and expenses are reported when they are incurred, regardless of when cash is received or disbursed. Items such as (but not limited to) uncollected taxes, unpaid vendor invoices for goods or services received during the year and earned but unused vacation leave are included in the Statement of Activities as revenue and expenses even though no cash has changed hands. The Government -wide Financial Statements can be found immediately following this section (the Management's Discussion and Analysis) Ofthe ACFR. Fund Financial Statements Afund iS8fiscal and accounting entity with a self -balancing set of accounts used to account for specific activities 0[meet certain objectives. Funds are often Set up in accordance with special regulations, restrictions, or limitations. The City of Ashland, like other state and local governments, uses fund accounting tOensure and show compliance with finance -related legal requirements. The ACFR includes Fund Financial 81@ten08ntS in addition to the Government -wide FiD8DCiu| Statements. While the G0V8[DmmDt-Vxide Statements present the {}itv^yfiD8nCes based OD the type of activity, geD8[8| government versus business -type, the Fund Financial Statements are presented by fund type such as the General Fund, special revenue funds, and proprietary funds. The City's funds are divided into two categories: governmental funds and proprietary funds. Governmental funds are used to account for essentially the same functions as are reported as gOvg[D0eDt8\ activities in the Government -wide Financial Statements. These reports use a different "basis of accounting" than that used in 8OV8rDm8Dt+mide Financial G[8Le0eDLs. The GOV8[DmeDt8| Fund Statements fVoUS on De8pte[0 FeveDU8S/hD@Dcia| [eSOUro8S and expenditures while the Government -wide Financial Statements include both near -term and long- term revenues/financial resources and expenses. The iDf0Fn0atiUU in the G0vmrD[neDt8| Fund Statements can be used to evaluate the City's near -term financing requirements and immediate fiscal health. Comparing the Governmental Fund Statements with the Government -wide Statements Can help the reader better understand the long-term impact Ofthe CUy'scurrent year financing decisions. To assist in this comparison, reconciliations between the governmental fund statements and the Government -wide Financial Statements are included with the Governmental Fund Balance Sheet and the Governmental Fund Statement of Revenues, Expenditures, and Changes in Fund Balances. The City of Ashland rn8int@iDS thirteen individual governmental funds. The City has two major governmental funds —the General Fund and the Street Fund —presented oep8[8t8k/ in the GOvornnnoDt8\ Fund Balance Sheet and the Governmental Fund Statement of ReV8DUeS' Expenditures, and {|h8Dg8S in Fund Balances. The budgetary Parks General Fund, Reserve Fund, and Parks Equipment Fund are rolled into the General Fund for reporting purposes. The n8DD8iDiDg eight governmental funds are combined in this statement into 8 single CO|UDlU labeled Other Governmental Funds. Individual fund data for each of the other governmental funds can be found in combining Si8ioDleDts later inthis report. The City nlgin18iDe budgetary control Over its operating hJOdS through the @dOpt|OD of biennial budget. Budgets are adopted at the fund level for all funds in accordance with state |8VV. All budgetary comparison schedules are included following the other governmental fUndS'COnnbiDing St8t8nnenLS in this report. Proprietary funds are used by gOVe[D08OtS to aCOOUDt for their business -type activities. Business -type activities provide specific goods or services to a group of customers that are paid for by fees charged to those customers. There is a direct relationship between the fees paid and the services received. The City Of Ashland has two types of proprietary funds, enterprise funds and inie[D@| service funds. Enterprise funds are used LO account for goods and services provided to the community. |nte[DG| service funds are used to account for goods and services provided internally t0various City departments. The G8rno basis of accounting is used for proprietary funds in both the Government -wide Statements and the individual fund statements. Enterprise funds of the City are used to report the S8[n8 functions presented as bUGin8SS-ivVe activities in the GOVGrnnO8Dt+mid8 Statements with the fund et8ienoeDtS providing more detail than is reported in the Government -wide Statements. The enterprise fund statements provide separate information for the City's water, wastewater, stormwater, electric and telecommunications utilities. |DLe[n8| service funds are an accounting device used to 8nCu0U|ate and allocate costs internally among the City's various functions. The City uses internal service funds to account for its fleet Of vehicles and self-insurance program. |Ote[O8| service fund activities are predominantly governmental and have been included in the Bov8[U0Hnt8| Activities' CO|umUS of the Government -wide Statement OfNet POSiU0D and 8L@t8rOeDt of Activities. Notes tothe Financial Statements The Notes to the Financial Statements provide oddUUODa| information that is important for 8 full understanding of the data in the government -wide and fund financial statements. The Notes are |OC8t8d immediately following the Basic Financial Statements. Other Information In addition to the Basic Financial Statements and accompanying notes, this report also presents certain Required Supplementary Information concerning the City's progress in funding its obligation to provide pension benefits and other post -employment benefits. Required Supplementary Information may be found immediately following the Notes to the Financial Statements. Combining Statements for other governmental funds and internal service funds are presented immediately following the Required Supplementary Information. Government -wide Financial Analysis Statement of Net Position The Statement of Net Position can serve as a useful indicator of the City's financial position. The City of Ashland's total net position as of June 30, 2023, was $165 million, which represents a $15.9 million, or 10.6%, increase over fiscal year 2022. Following is a condensed version of the Government -wide Statement of Net Position (expressed in thousands of dollars): City of Ashland's Net Position (in thousands of dollars) Total Governmental Business -type Percentage Activities Activities Total Change 2023 2022 2023 2022 2023 2022 2023.2022 Current and other assets $ 44.742 $ 38,913 $ 47,043 $ 39,500 $ 91,785 $ 78,413 17.1% Pension asset 535 684 0 0 535 684 -21.8% Capital assets, net of accumulated depreciation 67,712 67,030 70,895 64,617 138,607 131,648 5.3% Total assets 112,989 106,627 117,938 104,118 230,927 210,745 9.6%q Total deferred outflows of resources 9,679 11,405 2,515 3,410 12,195 14,815 -17.7% Current liabilities 5,299 4,634 3,938 2,910 9,237 7,544 22.4% Long-term liabilities 32,242 29,594 24,210 18,100 56,452 47,694 18.4% Total liabilities 37,541 34,228 28,148 21,011 65,689 55,238 18.9%0 Total deferred inflows of resources Net Position: Net investment in capital assets Nonexpendable Restricted Unrestricted surplus (deficit) Total net position 9,995 16,394 2,400 4,743 12,395 21,137 61,877 59,567 53,273 52,511 115,150 112,078 2.7% 947 931 0 0 947 931 1.8% 063 4,337 3,096 3,391 11,759 7,728 52.2% 3,645 2,576 33,536 25,872 37,181 28,447 30.7% $ 75,132 $ 67,411 $ 89,905 $ 81,774 $ 165,038 $ 149,185 10.6% The largest component of the City's total net position ($115.2 million, or 69.8%) is net investment in capital assets (i.e., land, buildings, machinery, equipment, vehicles, and infrastructure less any related outstanding debt that was used to acquire those assets). The City uses these capital assets to provide a variety of services to the community. Accordingly, these assets are not available for future spending. Although investment in capital assets is reported net of related debt, it should be noted that the resources used to repay this debt must be provided from other sources, since the capital assets themselves cannot be used to liquidate these liabilities. Page 18 - City of Ashland Annual Comprehensive Financial Report Financial Section 2023 Management Discussion and Analysis The non -expendable and restricted component of the City's total net position ($12.7 million, or 7.7%) represents resources that are subject to external restrictions on how they may be used. It mostly encompasses resources that are restricted for capital projects ($8.7 million). The remaining total net position balance of $37.2 million, or 22.5%, is unrestricted and may be used to meet the City's ongoing obligations to the community and creditors. Changes in Net Position The Changes in Net Position table on the following page illustrates the increase or decrease in the City's net position resulting from operating activities. Overall, the City's net position increased by $15.9 million, or 10.6%, over the prior year. A breakdown of increase in net position by governmental and business -type activities follows along with graphs that illustrate revenues by source and compare program expenses to program revenues on the next several pages. Changes in City of Ashland's Net Position (in thousands of dollars) Tota I Governmental Business -type Percentage Activities Activities Total Change 2023 2022 2023 2022 2023 2022 2023-2022 Program revenues: Charges for services $ 19,723 $ 20,900 $ 37,167 $ 36,361 $ 56,890 $ 57,261 -0.6% Operating grants and contributions 5,348 6,750 39 50 5,386 6,800 -20.8% Capital grants and contributions 291 373 0 0 291 373 -22.0%0 General revenues: Property taxes Othertaxes Interest Other Total revenues Program expenses: General government Public safety Highways and streets Parks and Recreation Interest on long-term debt Water Wastewater Stormwater Electric Telecommunications Total expenses Increase (decrease) in net position before transfers and disposals Interfund transfer Increase (decrease) in net position Transfer Net position - Beginning Net position - Ending 13,312 13,034 0 0 13,312 13,034 2.1% 10,847 9,466 0 0 10,847 9,466 14.6% 725 131 675 143 1,399 274 410.0% 0 0 316 67 316 67 370.3% 50,245 50,655 38,196 36,621 88,441 87,276 1.3% 11,793 11,211 11,793 11,211 5.2% 17,330 15,415 17,330 15,415 12.4% 5,531 4,753 5,531 4,753 16A% 7,855 7,278 7,855 7,278 7.9% 64 100 64 100 -36.2% 6,125 6,695 6,125 6,695 -8.5% 6,095 6,185 6,095 6,185 -1.5%0 563 755 563 755 -25.5% 15,167 16,055 15,167 16,055 -5.5% 2,065 2,279 2,065 2,279 -9.4% 42,574 38,757 30,014 31,970 72,588 70,727 2.6% 7,671 11,898 8,182 4,651 15,853 16,549 -4.2% 50 50 -50 -50 0 0 NIA 7,721 11,948 8,132 4,601 15,853 16,549 -4.2% 67,411 55,463 81,774 77,172 149,185 132,635 12.5% $ 75,132 $ 67,411 $ 89,905 $ 81,774 $ 165,038 $ 149,185 10.6% r. i:' �' •. • i • i.' i•. Govnmmenta/Aotivibes The net position for governmental activities increased bv$77 million, or 11.5%, in fiscal year 2023. Key changes from the prior year are as follows: � Total assets and deferred outflows from governmental activities increased by $4.8 n0iUk]D, Or3.Q%. o Cash and investments increased bv$H.3 rniUiOD. 0r28.9%. o Total neC8kxab|eS decreased by $2.3 million, or 27.7%, phnl@rk/ from grant receivables, which decreased by $2.6 million. o Deferred outflows from pmnSk}nm and Other Pension Employee Benefits K]PEB\ decreased hv$1.7 million, or 15.1%. See notes |V B & {| in the Notes k]the Financial Statements for additional information. � Total liabilities and deferred iDOOVVS from gOVe[nrDgDta| 8CUViti8S dVC[88S8d by $3.1 o The CitV'S pension |i8bi|Uv increased hv$4.8 nliUk]D. Or24.O%. See Note K/ C in the Notes to the Financial Statements for additional information. o Long-term debt decreased bv$1.7million, D[3O1%. o Deferred inflows from pensions decreased by $6.5 DlU|i8n. or42]%. See Note K/ C in the Notes to the Financial Statements for additional information. 0 Total revenues decreased hvapproximately $410.000.O[0.8%. u Total tax revenue increased by $17 n0U|k)D. or 7/4%. Property tax revenue increased by $778'000. or 2.1%. and tax revenue from other taxes increased by $1.4 DliUiOD, or 14.8% phDl8[i|y from an increase in Transient Lodging Tax /$A43,O0O,O[2O.5%\and Food and Beverage Tax ($218.00O.O[7.9%). o |nteF8SL revenue increased by $593.000' or 451.7%, as rates remained high throughout fiscal year 2O23. o Program ngVeDUeS decreased by$2.7 n0i||i0n' o[Q.5%, due to 8 $1.2 nliUiOD. Or 5.6%, decrease in charges for services and a $1.5 million, or 20.8% decrease in operating and capital grants and contributions. The City saw @ dooFg8S8 in its develop n1eOt'[e|@tedrevenue 8Swell asodecrease innon-capital grants. � Total expenses increased bv$3.8 nliUk]n, nrA.8% phn)8hk/ due to 8 $733,000. OF0.5y%, increase inexpenses for general government, @$1.Qmillion, O[124%,increase iOpublic safety expenses, e $778,000, or 15.4%, increase in expenses for highways and streets and 3$577,000.or7.S%increase inexpenses for parks and recreation. Charts showing revenues by source and comparing program revenues and expenditures for RevenmesbvSource—Govemnnmenla|Activihea � Operating grams Capital grants Charges for services )erty taxes Utility users tax ` Interest earnings & �������- Users taxes | transfers m% � 1% - -- - - - — — PmmgrmnoEomemsmVuPpogrgnmRevenuw—GoVemnnoemta\Actnities 21,000,000 18,000,000 15,000,000 12,000,000 � 9,800'000 � 6'000,008 nag 3,000,000 ____'____' General government Public safety Highways& streets Parks and Recreation Interest onLong Term Debt MExpensc 7'Revcnoc Business -type Activities Business -type activities which relate to the City'S ud|UdeS, had on increase in net position of$8.1 oliUiOn. 0[Q.S%. over the ph0[ year, phrnadk/ due to operating inC000m Of$12.O million and the internal service activities 3||Oo8tiOn of $1.4 n1iU\0n, offset by iOfr@S1TUC1ure iDlprOvenl8DtS and connection charges of$5.8million and @$50.00Onet transfer togovernmental funds. The net p0ShbOD of the Water Fund increased by $27 nniUiOD. Or 93% over the prior fiscal year, primarily due tO net operating iDCOnne. Water Fund ngDGiv8b|eS increased hv$784.OUO due 1o8 request for a loan drawdown at year end. Water rates did not change during the year. The increase in the net position of the Wastewater Fund was a nominal 1.4% in fiscal year 2023. Page 21 - City of Ashland Annual Comprehensive Financial Report Wastewater receivables increased by $1.7 million due to a request for a loan drawdown at year end. Wastewater rates did not change during the year. The increase in the net position of the Stormwater Fund was just under $260,000, or 13.5%, during fiscal year 2023 primarily due to net operating income. Stormwater rates did not change during the year. The net position of the Electric Fund increased by $2.6 million, or 28.5%, primarily due to net operating income. Electric rates did not change during the year. The net position of the Telecommunication Fund increased by just over $680,000, or 32.1%, primarily due to net operating income. Telecommunication rates did not change during the year. Revenues by Source — Business -Type Activities nnpr;itinp PrAnt, Interest, Misc, Tax( and Transfers 2% tal grants 3% Program Expense vs Program Revenue — Business -Type Activities 21,000,000 18,000,000 15,000,000 12,000,000 9,000,000 IQ 4 . ... K 6,000,000 0.% 3,000,000 N Water Wastewater Stormwater Electric Telecommunications Fz Expense r. Revenue Page 22 - City of Ashland Annual Comprehensive Financial Report Financial Analysis of the Government's Funds As noted m@dien. the City uses fund 8CoouDbDg to ensure CaO den0OD3[nate compliance with finance -related legal requirements. Governmental Funds The purpose of the Cih/S governmental funds is to report OD near -term inflows, oUUlOvvs` and b8|aDCoS Of spendable naSOUrC8s. This information helps determine the Citv`S future financial requirements. Fund balance iS8good indicator Ofthe Citv'Sresources available 8tyear end. At the end of the current year, the CkV's combined ending governmental fund balance was $35 million, which represents an iDCP8aSe 0f$4.9 DDiUiOD' or 10.1Y6. from the prior year. Of the total ending fund b8\8DDe^ Ome[S8 [Di||iDn is OODeupeDd8b\m or restricted and subject to an 8XteOlG| |e88i constraint 8Sfollows: * $947.U0Oisheld for the Citv'sCemetery Trust Fund * $2.3million iagrant revenue that iSrestricted inuse. 0 $37.000 is from asset seizures and is restricted for drug use intervention. m $992,000 is from lodging tax and is restricted to promote tourism. * $309.000 is restricted for airport activities. * $1 million iSrestricted for payment Ofdebt. 0 $3.3 0i|iiOD is from SyGieDn development charges and is restricted in use for C8pii8| improvements, 0 $22,O00i8from donations restricted bydonor intent. The committed fund balance contains amounts that can beused for specific purposes determined by f00Oa| 8CdOD of the []tv COVDCi(. Of the total ending fund balance, $7.5 million is COrnDlUted to street, park, housing, capital projects, public art and parking. The unassigned ha|8ncoOf$18.5n0U|ioDintheG8Der8|FUndC0DSh;tsOf8nxouDtSnVt0th6nwise classified such as [8V8Duo stabilization, COSt Of living @diuStDleDL and vvOddUQ capital. TeChniC8\|y, these funds are uOr83triCted, which rne8DS they are available for spending at the City's discretion. A significant portion of the unassigned balance is budgeted to fund one-time costs, carryovers, and contingencies. Major Governmental Funds The General Fund is the primary operating fund of the City, through with all receipts and payments of ordinary City operations are processed unless they are required to be accounted for in another fund. At the end of fiscal year 2023. the fund balance of the General Fund (including the Parks Gmn8[o|, Parks Equipment and Parks Reserve funds) was $21.3 mi||i0n, which represents anincrease over the prior year of$2.4million, 0r12.6%. General Fund revenues increased nominally during fiscal year 2023 primarily due to the net effect of the following: � Tax revenue decreased slightly, hv$74.00U' nrU.3%. The City collects franchise fees from its utilities to help pay for general operating costs, which are reported as tax revenue. year 2023` the City recorded 20% of franchise fees collected into the Street Fund to be used for maintenance. This decreased franchise fees reported inthe General Fund by $473.000.o[12.8%. m Permitting revenue is cyC|ioe| and vGh8S from year to year. In fiSC@| year 2023 the City received $471.000' or 30.896, |mse in permitting related revenue than it did the prior year. w The General Fund received $159,000. O[23.8%. more in revenue from the state and $247'000' O[O.I%. more intotal grant revenue. • Short-term iDt8F8St rates remained high in fiSC8| year 2023. increasing inkynaSt iDCODl8 reported inthe General Fund by$384'OOO`or457.0%'over the prior year. w Excluding Parks and Reserve fund transfers, the funds that are [o\|8d into the General Fund and should not bereported oDthe Govern mental -wide Statements, fiscal year 2O23 LroDSfe[S in were |Ovvor due a transfer Of$3.1 million from the Central Services Fund as it was consolidated into the General Fund iDfiscal year 2O22. General Fund expenditures,8XdUdin8fUOdSLnansfe[StOfundSRd|edUpvvKhiDUleGene[a|FUDd' increased by $1.1 million, or 3.1 %, primarily due to the net effect of the following: • Despite a 4% cost of living adjustment (COLA) increase for most union groups, and a 3% COLA increase for PO|iC8. so|8[y and Vv8g8S CO8i in the General Fund increased by only G7S,OOO.0[O.8%'primarily due tOvacant positions. • Costs for materials and services increased by$551,0OO'Dr4.Q%. • Costs for equipment purchases increased by $728,000. OrS5O.0%, ph08h|y due tothe purchase Of8fire truck. • In fiscal year 2023, the City created the Tourism Fund to better track the restricted portion Of its Transient Occupation Tax (TOT). The restricted portion remaining in the General Fund, $775.OUU'was transferred iVthe new fund iDfiscal year 2023. The Street Fund accounts for financial resources LO be used for operations and capital projects. At the end of fiscal year 2023, the fund balance of the Street Fund was $4.8 million, Vdecrease Of$74O.O0O.Or134%'over the prior year. Street Fund revenues were $1.8million, Or2G.8%,lower than the priorye@r primarilydue tOthe net effect of the following: a The City of Ashland CDkKts o 5% tax from the sale of prepared food and nonalcoholic beverages. |Ofiscal year 2O22.the City recorded 3%ofthis tax into the General Fund to be used for City operations, 25% into the Parks CIP Fund forthe acquisition, development, and maintenance of open space, and 73% into the Street Fund for street maintenance, In fiscal year 2023, the percentage allocated to the Street Fund was moved to the Parks CIP Fund. In addition, in fiscal year 2O23 the City Started reporting 20% of its franchise fee revenue tOthe Street Fund, rather than 10O%iOthe General Fund. The net effect ofthese two changes was o decrease of$1.3 nOiUion. O[01.8%' in 18X revenue. 0 $4O0'OOUless iDgrant revenue was received. 6 $92.9O0(44O.1%) more ininterest revenue was received. Street Fund expenditures were $704.000' or 18]%, higher than the prior year phnnohk/ due to Financial Section • ADincrease iDstreet capital improvement projects of$2O4,OOO,Or34.3%'suChaSiheN. Mountain Ave/|-5Overpass t0EMain Street Overlay. • An increase in materials for street improvement projects of $435,000, or 167.1 %. Proprietary Funds The City's proprietary funds provide the same type Ofinformation found inthe government -wide hn8nd3| statements, but in more detail. F8(tOna concerning the fiD8nnmS of the Cit/s proprietary funds have already been addressed in the discussion of the City's business -type activities. General Fund Budgetary Highlights The City of Ashland budgets OD 8 biennial basis. The Uno| adopted budget for the 2021-2023 biennium includes the following significant amendments 1othe originally adopted budget for the General Fund: Fiscal Year 2022 m $862,000 in Fire Department related grant revenue was added as well as corresponding expenditures. 0 $1.55million iDtax revenue was moved from other funds. a General Fund transfers out were increased by $3,515,000, transferring funds to the Parks General Fund, the Reserve Fund, and the Housing Fund. Fiscal Year 2023 a $705,000 in Fire Department related grant revenue was added as well as corresponding expenses. v $1.3 nni||iOD in grant revenue for Briscoe School improvements was added as well as corresponding expenses. 0 $7OU,OOOiDexpenses were added for 8new fire engine, For the 2021-2023 biennium, actual General Fund expenses and revenues (excluding transfers) varied from the final amended budget as follows: � Total revenues were $1G5'OU0'OrO.2%.less than budgeted. Intergovernmental and fines and forfeiture rmveDU8S were $17 million lower than anticipated, but tax, charges for services, interest and miscellaneous revenue exceeded expectations by $1.5 million, � Total expenditures in fiSC8| year 2023 were under budget b«$1O.2 million primarilydU8 projects moved tOthe following biennium and staffing vacancies across most General Fund departments. Capital Assets The City Of Ashland's investment in ceoha| aSSeLS for its governmental and business -type activities at the end of fiSC8| year 2023 amounted to $138.8 rDiU\On (net of accumulated depreciation and amortization), which represents an increase of $7 million, or 5.3%, over the prior year. Investment in capital assets iDCUdHS land, art and onnStRJCdon in pr0gresS. which are not subject to depreciation. The other capital assets: leases, buildings and building iDlp[ovOnn8DtS' improvements other than buildings, machinery and equipment, and infrastructure, are subject to depreciation and amortization. GDVeOlUl8Dta| C8phB| 8SSetS (net of accumulated depreciation and amortization) totaled $877 million at the end Of fiscal year 2023, which represents an iDC[8aSm of $081.000' or 1.0%` Over the prior year. Business -type capital assets (net Ofaccumulated depnaoi8UOO and 8OlOrtiz81iOO\ totaled $7O.Smillion Gtthe end 0ffiscal year 2O23.which represents 8Oincrease of $8.3Dli||iOn. Or 0.7%, over the prior year. In addition to the effects of depreciation, these increases are the result of land oCqUiSiU0OS. inlpnOv8nneDts LD buildings, contributed capital, and C0OStFV(tion in progress. More information on the Citv'e Capital Assets can be found in Note ||| C. Capital Assets in the Notes to the Financial Statements. City ofAshland's Capital Assets (net ufdepreciation and amortization) (in thousands dollars) Total Governmental Business -type PemomaQo &uivtias Aokitiec Total Change Lease assets $ 114 $ 81 $ 0 * 2 $ 121 $ 03 91�6% Land 15,48 15,338 3.107 3.107 18,596 18,44 U% Buildings and improvements 4,106 45,952 15,260 22,100 19,366 68,051 -71.5% Equipment 46.243 24,478 22.100 1445 68,343 25,924 163.6% |nkanimc(urr 26.007 83.280 2.835 89,435 28.803 162.731 -82.2% Construction |nprogress 63\2962,48799,4488,012162J4310,499 14501% Totals mhistorical cost 155.315 151.012 142.757 184.101 298.072 285.714 4.3% Total accumulated depreciation and amortization 87,603 84582 71,862 09484 159\465 154066 3.5% Net capital assets 5.3% At the end offiscal year 2023.the City ofAshland had total outstanding bonds of $22 million, which consists 0f$5.O million iDgeneral obligation bonds and $16,4rniUiOD in revenue bonds. In addition, the City had $1.3 million in notes payable, which constitute direct borrowings. City of Ashland's Long Term Debt (in thousands) Governmental Business -type Activities Activities 2023 2022 2023 2022 GO bonds payable $ 4,40 Revenue bonds O Notes payable 1.316 $ 5,835 $ 1.185 $ 1,605 O 16,419 10,498 1,567 O U Total Percentage Total Change 2023 2022 2023'2022 $ 5,600 $ 7,440 -24J3% 16,419 10,490 58.39% Total bonds and notes 19.63% The City incurred $8.2 million in new debt during the year, d[8VVUg down |O8O proceeds in the VVo1e[ and VV3Stovv8te[ Funds for the Cih/G \A/aLe[ Treatment P|@DL' the VV8SLevY8Le[ Riparian Restoration Project, and the VVaStevv8her [)Utf8|| Flm|OC8iioD Project. 88e Note ||| E. Long-term Debt in the Notes to the Financial Statement for additional information on the City's debt. Debt limitation. Oregon Revised Statutes provide a limit OD DOU-smK-SUpo0rtiDQ general obligation debt Of3%ofthe real market value 0fall taxable property within the City'Sboundaries. Based on the CiLV'sfiscal year 2O25 nao\ market value, the nnuXiDlunn general obligation debt authorized is $14'618.921. The 8DlOUDL Of outstanding City debt Subi8Cƒ to this |\nnit8UOD is $5.8OU'OOO(under 3%Ofthe maximum debt |iDlit8ti0D\. Economic Factors and Next Year's Budget and Rates As the U.S. economy contends with factors such as labor shortages and wage pressure, cost of living increases, supply chain issues, rising inOgdOD, fluctuating interest rates and fo8[S Of recession, the preparation of the 2023-2025 biennial budget was challenging. Ashland, like many cities in the COUnbv^ COntiDU8S to face Ch8||enQeS in maintaining its workforce and sustaining the high quality of services its residents have come to expect. The City has renewed its focus OD attracting and retaining talented and dedicated employees with the goal ofbecoming the preferred employer in Southern Oregon and was mindful of this as it negotiated agreements with four of its five labor associations iOfiscal year 20Z3. The City saw 15%-2U%increases inthe costs ofmaterials and services during the 2021-2O23 biennium and has budgeted a0.6% increase in departmental operating expenditures. The City will need to be careful managing its resources to stay within budgeted levels. The City also faces significant deferred O08int8D8n*e Deeds in its facilities, the Ashland Fiber N8hwV[k. and information technology, These needs must b8addressed {O increase operational efficiency and minimize long-term costs Lothe City. Th82O23-2025 budget contains funding strategies to address some of these issueS, while the City continues to |D0k for additional -cage 27 - City of Ashland Annual Comprehensive Financial Report State shared [eVeDUHe. as well as gas, liquor, cigarette, and highway tax, naouVe[ed to pre - pandemic levels during the 2021-2023bienDiUn0. The CUvSlodging tax has also rebounded, and the City continues to receive consistent revenues from charges for City services. For the 2023- 2025 Bi8DDi8| Budg8t, property tax, the City'S largest SOU[Ce of General Fund revenue, FeD18|DS unchanged at $4.2865per $1'OOOOfassessed value. Citywide, operating revenues are budgeted to increase by three percent, except for charges for services, which are budgeted to iOCnoaSe by five percent, recognizing additional revenue is needed to maintain service levels. The City of Ashland's 2023-2025 Biennial Budget was 8dOohad with $385.188.270 in total appropriations, which iOdUd8a $50,838.150 in ending h8|Gnma and [eSenxad for fUk]FH Financial Contact This financial report is designed toprovide 8general overview of the City of Ashland's finances for readers with an interest in the CUvSfinaOCeS. Questions &DnmsnliOg any of the iDfODnmUOO provided in this report, Orrequests for additional information, may be addressed to the Citv'S Finance Department 2OEast Main, Ashland, Oregon, 97520O[/541\4O8-53OU. Page 29 - City of Ashland Annual Comprehensive Financial Report CITY OF 1 /: OREGON STATEMENT OF NET POSITION June 1 Assets: Current assets: Cash and cash equivalents and investments Receivables (net of allowance for uncollectible) Lease receivable Prepaids items Inventories Internal balances Restricted assets: Cash and cash equivalents Total current assets Noncurrent assets: Net OPEB RNIA assets Receivables (net of allowance for uncollectible) Lease receivables Capital assets: Land Construction in progress Lease assets Buildings Machinery and equipment Infrastructure Accumulated depreciation and amortization Total noncurrent assets Total assets Deferred Outflows of Resources: Deferred outflows - Pension Deferred outflows - OPEB Total deferred outflows Primary Government Governmental Business -type Activities Activities Total $ 43,753,548 $ 31,459,097 $ 75,212,645 5,978,216 7,123,987 13,102,203 175,324 - 175,324 729 - 729 27,510 1,793,402 1,820,912 (6,601,681) 6,601,681 - 943,439 - 943,439 44,277,085 46,978,167 91,255,252 535,342 - 535,342 118,362 64,998 183,360 346,093 - 346,093 15,489,067 3,106,925 18,595,992 4,105,881 15,260,350 19,366,231 113,648 7,850 121,498 46,242,942 22,099,664 68,342,606 26,067,456 2,835,059 28,902,515 63,295,651 99,447, 535 162,743,186 (87,602,962) (71,862,368) (159,465,330) 68,711,480 70,960,013 139,671,494 112,988,566 117,938,180 230,926,746 8,734,709 2,151,851 10,886,560 944,684 363,508 1,308,192 9,679,393 2,515,359 12,194,752 The accompanying notes are an integral part of the basic financial statements. Primary Government Governmental Business -type Activities Activities Total Liabilities: Current liabilities: Accounts payable and other 3,035,056 3,078,802 6'105,858 Claims and judgments 95.788 - 95J88 Bonds and notes 1'723.008 552.355 2.275.365 Accrued interest payable 34.687 188.085 232.692 Compensated absences 410329 110962 527290 Total current liabilities 5298868 3838124 9238883 Noncurrent liabilities: Compensated absences 1.230.986 350.885 1.581.871 Proportional share ofnet pension liability 23.515,431 5.793.176 28.308.607 Transitional liability 425.748 - 425.748 Lease liability 113.648 7.850 121.498 Total 0PEBliability 2J08.017 996.282 3,794.219 Claims and judgments 180.093 ' 100.083 Bonds and notes 3098800 17061884 21050884 Total noncurrent liabilities 32241923 24200007 56451920 Total liabilities 37540783 28148121 05088904 Deferred Inflows of Resources: Doferradinflo*u-leuaoa 521,417 ' 521,417 Deferredinflowa-pensinn 8.894.00 2,194.395 11.088,492 DufenodinOnwo-OPEB 579,424 205,756 785180 Net Position: Net investment in capital assets 61,877,035 53,272,926 115,149,961 Non -expendable: Perpetual cam 946,762 - 946,762 Prepaid and Inventories 729 729 Restricted for: GnantreatrioUono-Senera|Govomment 2,336,619 ' 2,836.610 RHIA asset 535.342 - 535,342 Asset forfeiture 36.755 ' 36.755 Transient occupancy tax 'tourism 902.082 - 982.082 Airport 398.996 - 398.996 System development 3.298.599 3.090.420 6.395.010 Debt service 1'041.895 ' 1'041.895 Donor restrictions 22.235 - 22.235 Unrestricted (deficit) 3845189 33535822 37,181,111 The accompanying notes are anintegral part of the basic financial statements. iiiiiiiiiiiiiii cu o o > (33' en cn X W cu Y 0 N 110 00 m m M m " ocC-0 co m -T �2 U) W 0 U) E 60. E 0 0 i�� rn cl� 00 (C� - r--: co 0) � cO CD r-- 00 , 00 Lo LO C14 I" N IN r� Lo � " LO — co Lco <=I -tL Cy) co r-- Co Cl) (.0 co n 'r (.0 M co — I ocoo LO U) cz E CU E E U) <D E cn (D <D 'L. a a) > .0 E (u J,- a) =3 w E (D > *r- 0 U- a- CD Co <D �- CO Ln 000 co (o co r- Lo 7r Ln I -Cq I V'j r-- I- cq CD " I — I C) <D c\l Lo Lo Ln m I " r--� "zr 04 =� r-- --I I c::! co r-- O (0 CD U") Ln m Cl) r-- Ln co "T LO I co CNJ I-- C,4 CD C, LO () LO cq CD . . . . I Lo Ico" V LO CO LO C"! Q0 CO 't, 00 CO (1) 00 Cli U.j CD r-- M It O CD CO " m C"i <0 Lq co cci Vi "Zi cl� co " U2 d- 1- co Z) co Co L��; oci Q C\L cc� co co of N co co 1-0 ,t Co LO Co oc� r- 0-) -ct co d- (.0 co (=L LO lz:L LQ co co CV (D CU U) E o > 0 Z5 CL w M CU 0 E a) E ca Lis vo GO) c um, o 0 -a Q. ED CD " co co 'T r-- (D oq CD r--:, OIL -~ L O> Lo M Ln Cl) " C,3 m cyi m r-- LO OCL cc� r-- LO L2 -0 m LO c-�r ,j- co C:) zt LQ t--: C� m LQ CD CD 00 CO f,- <D CO CO cc<=1 C14 co r--CO CD C14 cli C:i C"! LO -T C) <l) co C14 M'o LO co Cn U) U) Z7) 0 2- t_- 'E U) w > cu X W 70 0 :> 0) �,) 0 - x 5- cm C-) <D a.25 (n (n f- 0 0') cli Lr� rh CD co i RM-1wall, ME CITY OF ASHLAND, OREGO GOVERNMENTALFUNDS June 30, BALANCE SHEET Other Total Governmental Governmental General Street Funds Funds Assets: Cash and cash equivalents and investments $ 20,704,984 $ 4,897,345 $ 7,226,665 $ 32,828,994 Receivables (net of allowance for uncollectible) 4,639,571 421,191 995,753 6,056,515 Lease receivables 521,417 521,417 Prepaids items 729 - - 729 Cash - restricted - - 943,439 943,439 Total assets $ 25,345,284 $ 5 318,536 $ 9,687,273 $ 40,351,093 Liabilities: Accounts payable 2,112,794 516,533 85,802 2,715,129 Total liabilities 2,112,794 516,533 85,802 2,715,129 Deferred Inflows of Resources: Unavailable revenue - property taxes 437,237 - 24,113 461,350 Unavailable revenue - special assessments & other 1,516,430 5,618 106,501 1,628,549 Unavailable revenue - leases - - 521,417 521,417 Total deferred inflows of resources 1,953,667 5,618 652,031 2,611,316 Fund Balances: Nonexpendable: Perpetual care Prepaid items Restricted for: Grant restrictions - general government Asset forfeiture Transient occupancy tax - tourism Airport System development charges Debt commitment Donor restrictions Committed for: General activities Housing activities Street activities Parks activities Capital projects funds Unassigned Total fund balances Total liabilities, deferred inflows and fund balances - - 946,762 946,762 729 - 729 0,000 36,619 2,336,619 6,755 36,755 - 992,082 992,082 398,996 398,996 - 2,978,031 320,568 3,298,599 - - 1,041,895 1,041,895 22,235 22,235 448,452 - 448,452 - - 240,123 240,123 - 1,818,354 - 1,818,354 - 3,973,973 3,973,973 - - 998,424 998,424 18,470,651 - - 18,470,651 21,278,823 4,796,385 8,949,440 35,024,648 $ 25,345,284 $ 5,318,536 $ 9,687,273 $ 40 351,093 The accompanying notes are an integral part of the basic financial statements, Page 33 - City of Ashland Annual Comprehensive Financial Report CITY OF 1 i' • ,ECONCILIATION OF sGOVERNMENTAL TO STATEMENT OF POSITION June 30, 2023 Explanation of certain differences between the Governmental Fund Balance Sheet and the Government -wide Statement of Net Position. Fund balances The cost of capital assets (land, buildings, improvements, machinery and equipment, infrastructure, and construction in progress) is reported as an expenditure in governmental funds. The Statement of Net Position includes those capital assets among the assets of the City as a whole. Net capital assets Lease assets Long-term liabilities applicable to the City's governmental activities are not due and payable in the current period and, accordingly, are not reported as fund liabilities. All liabilities, both current and long-term, are reported in the Statement of Net Position. Long-term liabilities Lease liability Accrued interest on liabilities The net pension assets (liability), and deferred inflows and outflows related to the Net Pension Liability is the difference between the total pension liability and the assets set aside to pay benefits earned to the past and current employees and beneficiaries. The OPEB assets (liability), and deferred inflows and outflows related to the OPEB Asset is the difference between the total OPEB liability and the assets set aside to pay benefits earned to the past and current employees and beneficiaries. Accrued compensated absences are not due and payable in the current period and, therefore, are not reported in the funds. Accrued vacation and sick leave Other long-term assets are not available to pay for current -period expenditures and, therefore, are deferred in the funds. Unavailable revenue: Unavailable - property taxes Unavailable - special assessments and all others Internal Service Funds are used by the City to charge costs of insurance, risk management, and fleet management services to individual funds. Their assets and liabilities are included in the Statement of Net Position. Internal Service Fund net position Total net position The accompanying notes are an integral part of the basic financial statements. 35,024,648 63,280,077 113,648 (5,721,000) (113,648) (34,687) (23,586,153) (1,838,235) (1,608,641) 461,350 1,628,547 7,526,330 $ 75,132,236 CITY OF ASHLAND, OREGON STATEMENT OF REVENUES,r AND CHANGES IN FUND BALANCES GOVERNMENTALFUNDS For the Year •, Revenues: Taxes Fees, licenses and permits Intergovernmental Charges for services System development charges Assessments Fines and forfeitures Interest on investments Miscellaneous Total revenues Expenditures: General government Public safety Highways and streets Parks and recreation Debt service Capital outlay Total expenditures Excess (Deficiency) of revenues over (under) expenditures Other financing sources (uses) Transfers In Transfers Out Total other financing sources (uses) Net change in fund balance Fund balance, July 1, 2022 Fund balance, June 30, 2023 General Street Fund Fund Other Governmental Total Funds Government $ 23,302,862 $ 788,818 $ 3,989,508 $ 28,081,188 1,068,226 - - 1,068,226 4,041,869 1,686,912 444,054 6,172,835 9,664,409 1,677,955 1,682,261 13,024,626 - 165,629 35,690 201,318 - 1,455 - 1,455 220,916 - - 220,916 456,615 114,013 154,058 724,686 214,022 9,221 9,422 232,665 38,968,919 4,444,003 6,314,994 49,727,916 10,793,419 - 258,003 11,051,422 17,487,898 - - 17,487,898 - 4,220,006 - 4,220,006 6,748,561 - 886,158 7,634,719 - 79,162 1,757,747 1,836,909 846,210 884,391 961,677 2,692,278 35,876,088 5,183,559 3,863,585 44,923,232 3,092,831 (739,556) 2,451,408 4,804,684 70,826 1,074,570 1,145,396 (775,974) - (319,422) (1,095,396) (705,148) - 755,148 50,000 2,387,683 (739,556) 3,206,556 4,854,684 18,891,140 5,535,941 5,742,884 30,169,965 $ 21278,823 $ 4,796,385 $ 8,949,440 $ 35,024,648 The accompanying notes are an integral part of the basic financial statements. Page 35 - City of Ashland Annual Comprehensive Financial Report A CITY OF ASHLAND, OREGON RECONCILIATION OF STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TO STATEMENT OF ACTIVITIES For the Year Ended June 30, 2023 Explanation of certain differences between the Net Changes in Fund Balance and the Government -wide Statement of Activities. Changes in net fund balance Governmental funds report capital outlays as expenditures. However, in the Statement of Activities, the cost of those assets is allocated over their estimated useful lives and reported as depreciation and amortization expense. Capital contribution Capital outlay expenditures capitalized Depreciation expense The Pension Expense and the changes in the deferred inflows and outflows related to the changes in the Net Pension Assets (Liability) from year to year due to changes in total pension liability and the fair value of pension plan net position available to pay pension benefits. The OPEB Expense and the changes in the deferred inflows and outflows related to the changes in the total OPEB Assets (Liability) from year to year due to changes in total OPEB liability and the fair value of OPEB plan net position available to pay benefits. Under the modified accrual basis of accounting used in the governmental funds, expenditures are not recognized for transitions that are not normally paid with expendable available financial resources. However, in the Statement of Activities (which is presented on the accrual basis of accounting) expenses and liabilities are reported, regardless of when financial resources are available. This adjustment combines the net changes in liability balances. General obligation bonds and notes payable Compensated absences Accrued interest Revenues in the Statement of Activities that do not provide current financial recourses are not reported as revenues in the governmental funds. Property taxes Special assessments Other Transient Lodging Tax Internal Service Funds are used by the City to charge costs of insurance, risk management and fleet management services to individual funds. Their net activity is included in the statement of activities. Internal Service Fund change in net position Change in net position The accompanying notes are an integral part of the basic financial statements. 4,854,684 291,258 2,692,278 (2,797,593) (199,780) 211,796 1,681,000 (198,686) 13,059 40,985 (1,178) 189,913 (3,468) 947,160 $ 7,721,428 ASSETS Current assets: Cash and cash equivalents and investments Interest and accounts receivable, net Notes and contracts receivable Inventories Total current assets Noncurrent assets: Capital assets, not being depreciated or amortized: Land Construction in process Capital assets, being depreciated or amortized: Lease assets Capital assets Accumulated depreciation and amortization Capital assets, net Total assets Deferred Outflows of Resources: Deferred outflows - pension Deferred outflows - OPEB Total deferred outflows of resources CITY OF ASHLAND, OREGON STATEMENT OF NET POSITION PROPRIETARY FUNDS June 30, 2023 Business - Type activities - Enterprise Funds Governmental Tele- Activities Water Wastewater Stormwater Electric communications Internal Service Fund Fund Fund Fund Fund Total Funds $ 13,665,743 $ 6,449,398 $ 1,941,070 $ 6,640,759 $ 2,762,127 $ 31,459,097 $ 10,924,553 2,184,211 3,054,795 131,719 1,239,417 513,845 7,123,987 33,823 - - - 64,998 - 64,998 6,244 756,698 4,237 - 1,032,467 1,793,402 27,510 16,606,652 9,508,430 2,072,789 8,977,641 3,275,972 40,441,484 10,992,130 956,587 2,150,338 3,106,925 7,867,456 7,376,866 16,028 15,260,350 - - 7,850 - 7,850 - 42,477,952 52,928,386 1,521,867 17,642,257 9,811,796 124,382,258 17,090,095 (23,186,948) (27,759,23T (1,034,946) (10,399,533) (9,481,704) (71,862,369) (12,772J36) 28,115,047 34,696,352 502,949 7,250,574 330,092 70,895,014 4,317,959 44,721,699 44,204,782 2,575,738 16,228,215 3,606,064 111,336,498 15,310,089 LIABILITIES, DEFERRED INFLOWS AND NET POSITION Current liabilities: 507,515 426,872 81,694 911,844 223,926 2,151,851 194,589 87,479 110,579 32,831 106,570 26,049 363,508 20,890 594,994 537,451 114,525 1,018,414 249,975 2,515,359 215,479 Accounts payable 335,280 781,260 26,410 1,400,219 93,121 2,636,290 312,238 Accrued salaries and payroll taxes 50,803 20,167 4,260 41,002 7,137 123,369 7,687 Accrued interest payable 191,765 5,932 308 - 198,005 Other liabilities - 311,140 311,140 Compensated absences 30,859 27,317 598 51,656 6,532 116,962 8,169 Revenue bonds payable, Current 216,501 110,854 - - 327,355 - General obligation bonds payable, Current 175,000 40,000 10,000 - 225,000 - Total current liabilities 1,000,208 985,530 41,576 1,804,017 106,790 3,938,121 328,094 Noncurrent liabilities: Compensated absences 92,576 81,950 1,793 154,969 19,596 350,885 24,506 Lease liabilities 7,850 7,850 - NetOPEBLiabilities 241,262 317,225 101,280 266,862 69,573 996,202 54,698 Proportionate Share of Net Pension Liability 1,366,323 1,149,217 219,934 2,454,853 602,849 5,793,176 523,869 Accrued claims - - - - - 255,881 Revenue bonds payable, net 9,183,380 6,908,504 16,091,884 General obligation bonds payable, net 750,000 175,000 45,000 970,000 Total noncurrent liabilities 11,633,541 8,631,896 368,007 2,884,535 692,018 24,209,997 858,954 Total liabilities 12,633,748 9,617,426 409,583 4,688,552 798,808 28,148,118 1,187,048 Deferred Inflows of Resources: Deferred inflows - pension 517,549 435,311 83,309 929,873 228,353 2,194,395 198,436 Deferred inflows -OPEB 49,368 61,226 17,495 62,748 14,919 205,756 12,070 Total deferred inflows of resources 566,917 496,537 100,804 992,621 243,272 2,400,151 210,506 Net Position: Net Position: Net Investment in capital assets 17,790,166 27,461,994 447,949 7,242,724 330,092 53,272,925 4,317,959 Restricted for system development 861,082 2,235,338 - - 3,096,420 - Unrestricted 13,464,780 4,930,938 1,731,927 4,322,732 2,483,867 26,934,243 9,810,055 Total net position $ 32,116,028 $ 34,628,270 $ 2,179,876 $ 11,565,456 $ 2,813,959 $ 83,303,588 $ 14,128,014 Total net position $ 83,303,588 Adjustment to reflect the consolidation of internal service fund activities related to enterprise funds 6,601,680 Net position of business -type activities $ 89,905,268 The accompanying notes are an integral part of the basic financial statements, Page 37 - City of Ashland Annual Comprehensive Financial Report Operating Revenues: Charges for services Miscellaneous Total operating revenues Operating Expenses: Cost of sales and services Depreciation and amortization Total operating expenses Operating income (loss) Non -operating Income (Expenses): Intergovernmental Interest income Interest expense Total non -operating income (expenses) Transfers Transfer Out Total transfers Change in net position CITY OF ASHLAND, OREGON STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET POSITION PROPRIETARY FUNDS For the year ended June 30, 2023 Business - Type activities - Enterprise Funds Governmental Tele- Activities Water Wastewater Stormwater Electric communications Internal Service Fund Fund Fund Fund Fund Total Funds $ 8,806,470 $ 6,522,527 $ 815,699 $ 18,204,624 $ 2,817,541 $ 37,166,861 $ 9,191,039 1,289 957 - 313,519 - 315,765 304,719 8,807,759 6,523,484 815,699 18,518,143 2,817,541 37,482,626 9,495,758 3,232,379 860,349 542,792 15,760,937 2,136,640 22,533,098 6,481,247 707,763 1,241,203 53,022 323,057 53,193 2,378,238 855,836 3,940,142 2,101,552 595,814 16,083,994 2,189,833 24,911,336 7,337,083 4,867,617 4,421,932 219,885 2,434,149 627,708 12,571,290 2,158,675 26,250 - - 12,618 - 38,868 - 304,255 156,722 41,088 116,165 56,319 674,549 209,091 (2,409,394) (4,113,069) (1,301) - - (6,523,764) (2,078,889) (3,956,347) 39,787 128,783 56,319 (5,810,347) 209,091 (50,000) (50,000) (50,000) (50,000) 2,738,728 465,585 259,672 2,562,932 684,027 6,710,943 2,367,766 Total net position - beginning 29,377,300 34,162,685 1,920,204 9,002,524 2,129,932 76,592,645 11,760,248 Total net position - ending $ 32,116,028 $ 34,628,270 $ 2,179,876 $ 11,565,456 $ 2,813,959 $ 83,303,588 $ 14,128,014 Change in net position $ 6,710,943 Adjustment to reflect the consolidation of internal service fund activities related to enterprise funds 1,420,605 Change in net position of business -type activities - Statement of Activities $ 8,131,548 The accompanying notes are an integral part of the basic financial statements. Cash flows from operating activities: Receipts from customers and users Receipts from internal users Payments to suppliers Payments to employees Net cash from operating activities Cash flows from noncapital financing activities: Transfers In (Out) Intergovernmental Net cash from noncapital financing activities Cash flows from capital and related financing activities: Acquisition and construction of capital assets Proceeds from issuance of debt Principal paid on bonds, contracts and notes Interest paid on debt Net cash from capital and related financing activities Cash flows from investing activities: Interest from investments and other income Net increase(decrease)in cash and investments Cash and investments, beginning of year Cash and investments, end of year Reconciliation of operating income to net cash provided by operating activities: Operating income Depreciation and amortization Change in assets and liabilities: (Increase) decrease in: Receivables Net Pension Liability Total OPEB Liability Inventories Increase(decrease)in: Accounts payable and accrued liabilities Other liabilities Net cash from operating activities Schedule of non -cash capital and related financing activities: CITY OF ASHLAND, OREGON STATEMENT OF CASH FLOWS PROPRIETARY FUNDS For the year ended June 30, 2023 Business -type Activities - Enterprise Funds Tele- Water Wastewater Stormwater Electric communications Fund Fund Fund Fund Fund Total Governmental Activities Internal Service Funds $ 7,230,207 $ 6,364,848 $ 794,563 $ 18,191,314 $ 2,696,890 $ 35,277,822 $ 24,123 - - - 9,486,114 (581,067) 912,989 (363,675) (11,993,080) (1,591,088) (13,615,921) (6,032,376) (1,895,804) (1,757,180) (277,255) (3,154,742) (726,040) (7,811,021) (689,066) 4,753,336 5,520,657 153,633 3,043,492 379,762 13,850,880 2,788,795 (50,000) - (50,000) 26,250 12,618 38,868 (23,750) 12,618 (11,132) (2,616,872) (5,030,570) (11,898) (965,966) (19,385) (8,644,691) (1,298,748) 1,340,545 2,404,255 3,744,800 (571,736) (149,753) (10,000) (731,489) (2,409,516) (4,113,069) (1,301) (6,523,886) (4,257,579) (6,889,137) (23,199) (965,966) (19,385) (12,155,266) (1,298,748) 304,255 156,722 41,088 116,165 56,319 674,551 209,091 776,262 (1,211,758) 171,522 2,206,309 416,696 2,359,031 1,699,139 12,889,481 7,661,156 1,769,548 4,434,450 2,345,431 29,100,066 9,225,414 $ 13,665,743 $ 6,449,398 $ 1,941,070 $ 6,640,759 $ 2,762,127 $ 31,459,097 $ 10,924,553 $ 4,867,617 $ 4,421,932 $ 219,885 $ 2,434,149 $ 627,708 $ 12,571,290 $ 2,158,675 707,763 1,241,203 53,022 323,057 53,193 2,378,238 855,836 (311,450) (158,635) (21,137) (326,829) (120,651) (938,702) 14,482 (669,234) (383,355) (167,113) 154,546 (197,658) (1,262,814) (358,707) 20,025 129,917 51,150 15,498 (28,109) 188,481 (33,477) (121,258) 43,240 - (249,187) - (327,205) (9,011) 248,021 11,852 226,088 268 18,660 (835) 653,797 38,461 51,070 (5,791) 1,197,636 43,955 155,221 5,776 $ 4,753,336 $ 5,520,658 $ 153,632 $ 3,043,492 $ 379,762 $ 13,850,880 $ 2,788,795 Unrealized gain (loss) on investments $ 89,764 $ 42,363 $ 12,750 $ 43,620 $ Loan proceeds receivable 810,623 1,686,529 - - _ Net noncash investing, captial and financing activities $ 900,387 $ 1,728,892 $ 12,750 $ 43,620 $ The accompanying notes are an integral part of the basic financial statements. 18,143 206,640 $ 71,036 2,497,152 - 18,143 $ 2,703,792 $ 71,036 .,,age 40 - City of Ashland Annual Comprehensive Financial Report Notes to the Basic Financial Statements For the year ended June 30, 2023 The City OfAshland, Oregon (Chv)ks8nnuDkjp8| Ooe[a�OQunder 8naDleDdmdCha�er adopted bvthe voters in202O.The City Council (C0UD[j|).composed Ofth8K48yOr8DdSiXcOUnCi\ members, comprises the legislative branch of the government. Individual departments are under the direction of the City Manager, who is appointed by the Council. The accompanying financial statements present the QtV' an entity for which the City is considered to be financially aCCOUDt@b|e. B. Government -wide and Fund Financial Statements The presentation of financial information required by {5/\8BS 34 for Basic Financial 8t8t8nleDLs and Supplementary |nfO[nl@tiOn are described below and in the K48D8yeD)ent'S OiSCUsSiOn and Analysis located earlier iDthis document. The government -wide financial statements /i.e. the Statement of Net Position and the Statement of Changes in Activities) report information on the activities of the primary government. For the most part, the mff8nt Of interfuDd activity has been removed from these statements. Governmental activities, which are normally supported by taxes and iOt8rgOvc[DmGDtG| PeV8DuOS. are reported separately from business -type activities, vvh\Ch rely, tOasignificant extent, OOfees and charges for support. The Statement of Activities deDlODot[Gi8s the degree to which the direct expenses of 8 given function O[segment are offset byprogram revenues. Direct expenses are those that are clearly identifiable with 8 specific function Or segment. Pn]gr8FD revenues \OC|Ud8: 1\ charges to customers or applicants who purchase, use, or directly benefit from goods, services, or privileges by a given function or segment, and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. Taxes and other items not properly included among program revenues are reported as general revenues. GmpGn8t8 financial S[utenneOtS are provided for governmental funds and proprietary funds. Major individual governmental funds and major individual enterprise funds are reported as G8p8[@te CO|U[DnS inthe fund financial statements. C. Measurement Focus, Basis of Accounting, and Basis ofPresentation The g0ve[nnl8Dt+w\dO hUanCi8| statements are reported using the Hcon0n7/C ne3OU[CeG measurement focus and the accrual basis of accounting, as are the proprietary funds financial statements. F<eVeDU8s are recorded when earned and expenses are reported when 8 liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenue iDthe year for which they are levied. Grants and similar items are recognized Gsrevenue 8Ssoon as all eligibility requirements imposed by the provider have been met. Governmental fund financial statements are reported using the current financial rm30u/CeG measurement focus and the modified aCcn/8/ basis of accounting. The budgetary basis of Page 41-City mfAshland Annual Comprehensive Financial Report 8oumrtiDg is the same as Generally Accepted Accounting Principles \. Revenues are recognized as soon 8Sthey are both measurable and available. Revenues are considered to be available when they are collected within the period or soon enough thereafter to pay liabilities of the current period. For this purpose, the City considers revenues to be available if they are collected within OO days of the end of the current fiSC@| period. Expenditures generally are recorded when 8 liability is iDCV[Red. as under 8CC[uG| 8CCOUnUDg. NOvv8Ver, debt service expenditures, as well as expenditures related to compensated 8beoDCeS and d8i[nS and judgments, are recorded only when the payment iedue. Property taxes, franchise taxes, |10eDSeG' and interest associated with the current fiscal period are accruable so have been recognized as revenues of the current period. All other revenue items are considered to be measurable and available only when cash is received by the City. The City reports the following major governmental funds: � The General Fund is the CitV's primary operating fund. Itaccounts for all fiD@DCi8| noS0U[CeS of the general government, except those required LO be 8CCOUD1ed for in another fund. � The Street Fund accounts for the resources and operating expenditures related to the 0@inkyn8DQe' operation and CODStnJChon Of the CUvS streets and sk/0O VV8tHr CO||m{tiOD infrastructure. VVhi|8 8 substantial portion of revenues COn0e from user fees, the primary source is state -shared highway funds. The City reports the following major proprietary funds: w The Water Fund accounts for the resources and expenses related to supply, treatment and distribution Ofwater throughout the City. The primary nOUrCS of revenue is use[ nsBe. � The Wastewater Fund accounts for the resources and expenses related to collection and LF8@1DlSnt of wastewater throughout the City. The primary source of revenue is uSerf8eS. m The Stormwater Fund accounts for the resources and expenses related to collection and treatment ofStOmnvv@te[throughout the [Uv. The primary source of revenue is use[fH8a. v The Electric Fund accounts for the resources and expenses related to distribution of electricity throughout the City. The primary source of revenue is user fees. � The Te|econnrnuDiC8UoOS Fund accounts for the n88ouromS and 8xpoOS8S [8|8[ed to broadband and high-speed data transmission services throughout the City. The primary source of revenue is user fees. Additionally, the City reports the following fund types: m Special revenue funds account for proceeds of specific revenue sources that are restricted, committed or assigned to expenditure for specific purposes other than debt � Debt service funds account for financial [onOUrcme that are restricted, c0[D[nht8d, or assigned to expenditures for principal and interest related costs as well as the financial resources being accumulated for future debt service. � Capital projects funds account for financial [esOu[CHe that are restricted, o0nlnnhted' or assigned to expenditures for capital outlays, except for those financed by proprietary funds. ReV8DU8s are dohm8d primarily from property taxes and state gas tax apportionments vvh1Ch are designated for the CODStrUCtiOD Of specific projects. � Internal Service Funds account for insurance and fleet management services primarily provided to other departments or 8Oenoi8S of the City. The costs of the Son4C*S provided are nooOVe[ed by the charges to the department and/or outside agency receiving the service. ASogeneral rule, the effect ofiDterfUnd activity has been eliminated from the government -wide financial statements. Exceptions to this rule are payment -in -lieu Of taxes and other charges between the CUv's various utility funds and the other functions of the City, The enterprise funds which operate water, wastewater, and electric services are charged franchise fees by the General Fund. Franchise fees would be charged to any such operation under |oC8| ordinance, so these fees are recognized as direct operating expenses in those funds and as revenue to the General Fund rather than transfers, Payments for fiscal year 2O23include $717'012from the Water Fund, $520'345from the Wastewater Fund, and $1'8B3.UA5 from the Electric Fund. Elimination ofthese charges would distort the direct costs and prOQ[8nl neV8DueS reported for the V@[i0Uo functions CoDC8[D8d. Amounts reported as program revenues include: 1) charges to customers or applicants for goods, services, u[privileges provided, 2\operating grants and contributions, and 3\capital grants and CODtribuUODs, including special 8SSesSDl8Dts. |DLerD8||y dedicated resources are reported as general revenues rather than @Sprogram revenues. Likewise, general revenues include all taxes. Proprietary funds distinguish operating revenues and expenses from D0D-OpHn3UUg items. Operating revenues and expenses result from providing. producing and delivering goods in connection with 8 proprimt8ryfund'S principal ongoing operations, The enterprise and internal service funds are charges tocustomers for sales and services. Where applicable, enterprise funds also recognize the portion of System Development Charges intended to recover the cost of connecting new CUStO0e[S to the 8ySie0 GS operating revenue. Operating expenses for enterprise and iDLerO8| service funds iOdUd8 the o0St of sales and services, administrative expenses, and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as non -operating revenues and expenses. When both restricted and unrestricted resources are available for use, it is the City's policy to use restricted resources to the limits of the policies and statutes governing them first, then unrestricted resources 8Sthey are needed. D. Assets, Liabilities and Net Position 1. Cash and Cash Equivalents and Investments The Citv'S cash and C3Sh equivalents are comprised of cash on hand, demand deposits, and short-term investments with original maturities Ofthree months Orless from the date Ofacquisition. Page 43-City ufAshland Annual Comprehensive Financial Report 11,101TWITIT17 MET State st8[ULee authorize the City to |Dv8St in ObUQ8tiOnS of the U.G. Treasury, &0rnnnerC8\ paper, corporate bonds and the State Treasurer's Investment Pool. City iUveStD1mDtS are reported 81 fair v@|U8. The State Treasurer's Investment Pool operates in accordance with 8pp[Oph8t8 state |@vva and regulations. The reported V8|Ue of the pO0| is the S6Ole as the fair value of pool Sh@Rae. 2. Restricted Cash The balance of restricted assets in the Statement UfNet Position is as follows: General Government Restricted Cash: Cemetery Trust Fund 8' Receivables and Payables Activity between funds that are representative Of lending and borrowing arrangements outstanding 8tthe end 0fthe fiscal year are referred tO8S"due iO\froDlother fUDds.=Any residual balances outstanding between the governmental and business -type activities are reported in the government -wide financial statements 8S"internal ba|8DC8G." /\dv8DCee between funds, 83 reported in the fund financial St8ieQOeniS. are Offo8t by @fund balance reserve account in applicable governmental funds LO indicate that they are not expendable available financial resources. All trade and property taxes receivable are shown net of an allowance for uncollectible accounts. Trade 3CCOUn1S F8C8iv8b|8 in eXCeSS Of 120 days COrnp[isB the 1[8dQ 8CCoVntS [8Cmiv8b|8 allowance for UDCO||eCtib|eS. Property taxes are levied 8SofJuly 1 ODproperty assessed GSOfthe same date. The tax levy iS due November 15' with an optional payment method Of1/3 due November 15, 1/3due January 15, and 1/3dUe K48rCh 15. Taxes paid in full N0VenOh8[ 15 receive Gth[8e percent (3%)discount. Property taxes are considered delinquent after the appropriate due date, at which time the applicable property is subject to |iSD' and penalties and interest are 8SSeSamd. Notes and C0Dtn8CtS receivable are recorded at par. Interest assessed is recorded as revenue when the payment becomes due. 4. Inventories Inventories are reported at moving average cost. Inventories are recorded as expenditures when consumed rather than when purchased. 5. Prepaid items and Advances Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaid items in both the government -wide and fund financial statements using the consumption method. J acie 44 - Citv of Ashland Annual Comprehensive Financial Repevl 6. Capital Assets Capital 8SSets, which iDdUdm pn]pedv, p\ant, equipnnent, and infrastructure (e.g., streets, [O8dS, bridges, sidewalks and similar public domain items) are reported in the applicable governmental Orbusiness-type activities C0|urnnS in the government -wide finnOd8| St@t8rnantS. [|8pite| assets are defined iDthe Citv'Scapitalization policy (dated 2O10)8Shaving 8historic cost 0[market value in 8XC8SS of$5'OOU. Such aSS8tS are naCOnded at historical C0St or estimated historical Cost if purchased 8[constructed. Donated assets, donated works of art and similar items, and capital assets received in a service concession arrangement will be reported at acquisition value at the date of the donation. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend asset lives are not capitalized. Major outlays for capital 8SSetS and innp[OvmnleOiS are capitalized as projects are constructed. The City of Ashland amended its capitalization policy LO meet Governmental /\CoouDdDg Standards Board Statement (GASB8) No. 51 requirements. G/\SBS 51 relates to recognizing intangible 8SaetS such GS eoSen08ntS, vV8te[ rights, timber [ighis, patents, trademarks and computer software. The policy update states that any asset that iSinternal development ViUbeCaoit8|ized ifthe actual or estimated cost is $25'000 Or more. The USmfU| life of the esSeiS will be determined by the developing department, the Finance Department and the City Manager. Property, plant and equipment Vfthe primary government iSdepreciated using the straight-line method over the following estimated useful lives of the related assets: Buildings and improvements 33to50years Electric power generation and distribution systems 40tn7Uyears Water, wastewater and storm water systems 15tO50years Public domain infrastructure 15tO 25 years EqU|pnO8Ot 2io20years 7. Compensated Absences |tiGthe {}it/Spolicy k}permit employees 1oaccumulate earned but unused vacation and sick pay benefits. Since the City does not have a policy to pay any 8mOUnLS when employees separate from service with the City, there is no liability for unpaid accumulated sick leave. All vacation pay is accrued when incurred in the government -wide and proprietary fund financial statements. A liability for these amounts is reported in the governmental funds only if they have matured or are taken and paid from current resources. 8. Long -Term Liabilities In the Qovernrnmn[+wdefinanoio| statements and proprietary fund types in the fund financial St8tm[DentS. long-term debt and other long-term nb|ig8U0nS are reported as liabilities in the applicable guvm[ODleDt8| 8Ctivities, buSi08SS1xpe activities, or proprietary fund type Statement of Net Position. Bond pFH8)iuUlS and discounts are deferred and amortized over the life of the bond using the effective interest method. Bonds payable are reported net of the applicable bonding premium or discount. In the fund fiO8DCi8| 5t8te[neDtS' governmental fund types nam)gDiZe bond pnmnl\UrnG and discounts, as well as bond isouoDC8 C0Sts' during the current period, The face amount o|debt issued is reported as other financing sources. Premiums received on debt issuance are reported as other financing uses. |sSU8nCe Costa' whether or not withheld from the actual debt proceeds received, are reported Gsdebt service expenditures. 9. Net Position/Fund Balance In governmental fund types, the difference between 8SG8ts and deferred outO0vvS of resources |eCS |i@bi|iU8G and dmf8[FHd inflows of [eS0UromS is CG||ed 'fund balance." The Citv'S goVS[DOO8Ot@| funds report the following C@teQO[i8S of fund balance, based on the nature Of any limitations requiring the use Ofresources for specific purposes. Non -spendable fund balance FepnOSGDtS amounts that are not in 8spendable form. The non - spendable fund balance represents perpetual care. Restricted fund balance FepnaSgDtS annOUDtS that are |mg@||y restricted by outside parties for 8 specific purpose /GUCh as debt covenants, grant requirements, donor requirements, or other governments) 0rare restricted bylaw (constitutionally Orbyenabling legislation). Committed fund balance represents funds formally set aside by the governing body for a particular purpose. The use of committed funds would be approved by City Council resolution. Ass4qned fund balance represents amounts that are constrained bythe expressed intent tOuse resources for specific purposes that do not meet the criteria to be classified as restricted or committed. Intent can be stipulated by the governing body or by an official to whom that authority has been given by the governing body. Currently, management does not have authority to assign fund balance. Llnass�qned fund balance is the [8SidU8| C|8SaifiC8U0n of the General Fund. Only the General Fund may report a positive unassigned fund balance. Other governmental funds would report any negative residual fund balance 8sunassigned. The governing body has approved the fO||ovv|Dg order Of spending regarding fund balance categories: restricted n8SOU[CeG are spent first when both restricted and unrestricted (committed, assigned 0[unassigned) resources are available for expenditures. When unrestricted resources are spent, the order Of spending is committed (if applicable), assigned (if applicable) and UD8eSigOSd. To preserve asound financial system and 1Oprovide astable financial base, the governing body has adopted 8minimum fund balance policy. Financial Management Policies were updated and approved in May 2023. The LanJei3 for fund b8|8DCeS are generally @ fUD{tiOD of estimated average annual expenditures of the prior three years and are intended to help maintain financial viability Ofeach fund. They vary based ODhow susceptible 8fund iStorevenue fluctuations and based ODthe riskiness Ofthe activities ineach different fund. 18. Deferred OmtNoVvm/|nf|oVxmfResources In addition to assets, the statement of financial position will sometimes report a separate section [��age 46 - City of Ashland Annual Comprehensive Financial Report for deferred outflow of R}s0Urces, This separate hn8ndo| statement element represents 8 consumption of net assets that applies to a future period(s) and so will not be recognized as an outflow 8fresources (expeDSe/wXp8nditu[e)until then. In addition to liabilities, the statement of financial position will sometimes report a separate section for deferred inUOmG of resources. This separate financial statement element represents an acquisition Ofnet assets that applies to afUtUna period(s) and so will not be recognized as an inflow Ofresources /rev8DUe\until that time. 11' Fair Value Inputs and Methodologies and Hierarchy Fair V@|Ve is defined as the price that would be received to ae|| an 8SS81 Or paid to [[8DSfer 8 liability in GD orderly transaction between market participants at the me8SU[80oDt date. (]bSe[V8b|e inputs are developed based OU market data obtained from SOUFC8s independent of the reporting entity. Unobservable inputs are developed based on the best information available about the assumptions O08[k8t participants would use in pricing the 8SSeL. The classification Of securities within the fair value hierarchy is based upon the activity level in the market for the security type and the inputs used to dotm[[DiO8 their fair value, as follows: Level 1 — Unadjusted price quotations in active markets/exchanges for identical assets or liabilities that each fund has the ability tOaccess. Level 2 — Other observable inputs (including, but not limited to, quoted prices for similar @GmetS or liabilities in markets that are 8Ct\ve, quoted p[iC8a for ideDdo8| Orsimilar assets or liabilities in markets that are not active, inputs other than quoted prices that are observable for the assets or liabilities (such as interest rates, yield curves, volatilities, loss severities, credit risks and default rates) Orother market —corroborated inputs). Level 3 — UDObGmrv8b|8 inputs based on the best information available in the oirCUDOStGnC8S, to the extent observable inputs one not available (including each FuDd'S own assumptions used indetermining the fair value OfiDV8StrnentS). The hierarchy gives the highest priority to unadjusted quoted prices in active m8[heLS for identical @SSotS Or liabilities (Level 1 [ne8SU[ementS\ and the |OvVeSt priority to UOObS8rVGb|e inputs (Level 3 0e8SU[e08DtS\. ACCOR1ing|y, the degree Of judgment exercised in determining fair value is greatest for instruments categorized in LmV8| 3. The inputs used to 088SUre fair value may f8|| into different |eV8|S of the fair V@(U8 hierarchy. In such cases, for disclosure purposes, the fair value hierarchy classification is determined based on the lowest |eVG| input that is significant to the fair v8|U8 nle8SUn9mmnt in its entirety. 13. Leases As a lessor, the City recognizes lease contracts or equivalents that have a term exceeding one year and the cumulative future receipts 0ntheCOnt[8(t exceed $25,U00.The City uses the same interest rate it charges to lessee as the discount rate or that is implicit in the contract to the lessee. Short-term |8@S8 receipts and variable lease receipts not included iDthe measurement Ofthe lease receivable are recognized aSincome when earned. As a lessee, the City recognizes lease contracts or equivalents that have a term exceeding one year and the cumulative fULun8 payments on the contract exceed $25`000. The City uses a discount rate that is explicitly stated or implicit in the contract. When 8 readily determinable discount rate is not awaU8Ne' the discount rate is determined using the Cih/s iDCnmrnmnta| borrowing [8ƒe at Start of the lease for a eirni|3[ 8eamt type and t8nn length to the contract. Short- term lease payments are expensed when incurred. 13. Accounting and Reporting Changes Adoption mtNew Accounting Pronouncement and Standards The City implemented GA8B No. GASB 98 Subscription -Based |Df0[rn8tion Technology Arn@OQe08Dts an of July 1, 2022. The City evaluated its eUbGC[iphOD-baaad contracts to determine whether they met the reporting requirements of the new standard. There was no impact tOthe [i[V'Sfiscal year 2823financial reporting. New Special Revenue Fund The City collects 8Transient Occupancy Tax, pursuant tVAshland Municipal Code 4.24.3portion 0fwhich \Srestricted inuse iOpromote tourism. |nfiscal year 2O23,the City added anew special revenue fund, the Tourism Fund, to Ln3Ck the restricted revenues and USeS of this [8X. The restricted portion had previously been reported iDthe General Fund, so the n*nl8iDiDg balance was transferred tOthe Tourism Fund. Page 48 - City of Ashland Annual Comprehensive Financial Report A. Budgetary Information The City has adopted a biennial budget for all funds on a basis consistent with generally accepted accounting principles for governmental funds, The City Council [eSO|VtioD 3dVOtiOQ the budget and authorizing appropriations for each fund sets the level by which expenditures cannot legally exceed appropriations. Appropriations are at the department /nFQ@DizatioD8| unit) level for funds with more than one department and by total p8[SOO8| SerVicms. On8terie|S and services, capital outlay, debt service, transfers, and contingency for those funds with only one department or function. The detail budget document, hOvv8Ve[, is required to contain more Sp8Cihc, detailed information for the above - mentioned expenditure categories. The City budgets debt service principal and interest on a cash basis, it is reported on the statement of changes in revenues, expenses and changes in position. Unexpected additional resources may be added to the budget through the use of a supplemental budget. The SUpp|enAeDte| budget process requires hearings before the public, publications in D8vvsp8pera. and approval by the City Council. Original and GUpp|onl8Dta| budgets may be modified only bythe City Council through the use Ofappropriation transfers between the levels Of COD1rO|. In addition, {)P8QoO LOC8| BUd8m1 Law provides certain specific exceptions to the SUpp|8D1eU1a| budget process tO increase appropriations. Such transfers and increases require approval by the City Council by adoption of a resolution. Budget appropriation amounts shown in the financial statements include the original and revised budget appropriations aSapproved by the City Council. Appropriations are limited tO8biennium budget period Of2O21-2023;therefore, all spending authority Ofthe City lapses 8tthe end Ofthe biennial period. In fiscal ye8F2O22, COUO[j| approved S8VeD resolutions that amended the budget: In fiscal V88[2O23, Council approved eight [8eO|UtionS that amended the budget: ReGoutiOn2022-17A' 2022-12' 2022-25'2022-28, 2022-34, 2023-05, 2023'18,8Od 2O23-20. Expenditures of the various funds were within authorized appropriations for the year ended June 3O'2023. Deficit fund equity Generally accepted accounting principlesand Oregon state law requires fund disclosure Ofdeficit fund balance/total net position. {}DJune 3O.2O25,nofunds reported adeficit net position iDthe EM 17 Deposits and Investments Deposits Total Primary Government Petyoaah $ 3.044 Deposits with Unaocia|institutions 3.898.820 |mprostCuoh 120.008 Investments 72136120 Govemmunta|-unrentrioted $ 75212.046 Guvemmanta|-malloted: Cemetery Trust Fund 93 Deposits with financial institutions include bank demand deposits. Oregon Revised Statutes [8qVin8 deposits to be adequately covered by federal depository insurance or deposited at an approved depository as identified by the Treasury. 2. Credit Risk Deposits There is 8 risk that, in the event of bank failure, the City's deposits may not be returned. The Cih/Sdeposit policy iSinaccordance with ORS 285. All deposits are collateralized with eligible securities in 8On0UDts determined by the Oregon State Treasury /OST\. The {)ST^S nuStOdi8O' Federal HO0m Loan Bank 8fDes Moines, iSthe agent Ofthe depository bank. The securities pledged are designated as subject to the Pledge Agreement between the Depository Bank, Custodian Bank and OST and are held for the benefit of the OST UD behalf of the public depositors. The Qtv`S deposit policy rnqUinoS that all deposits are covered by the Federal Deposit Insurance Corporation (FD|C).and/or are collateralized aSrequired byand incompliance with ORS 295. The FDIC's standard iDSUr@nC8 G00UDt is $250,000 per depositor, per insured bank, for each account ownership category. 3. Investments P0|iCkeS offiCi8|k/ adopted by City Council @U0YV the (]tv to \DvmSt in: U.S. Treasury Obligations (bills, notes and bonds), U.S. Government Agency Securities and Instrumentalities of Government Sponsored Co[p0r8tODS, Banker's Acceptances, Certificates OfDeposit (at commercial banks that have 3branch iDOregon and Savings & Loan Associations that have 8branch iDC)nagUn\, State and LOo8| Government Securities, CO[0menCi8| Paper (Al, /V\. P1\, State of Oregon Investment Pool, and Repurchase Transactions. Page 5O-City mfAshland Annual Comprehensive Financial Report Cash and Investments Note AS of June 30, 2023, the fair value Dl68aUFemn8Dt at the Dl8asU[enlgnt date, the City had the following investments and maturities: InvestmenLType Fair Value U.S.Treasury B0 $ 17.112,467 State Treasurer's Investment Pool 55,023,653 The City'sUS Treasury Bill security matures iDNovember 2023.The Oregon Local Government Investment Pool (LGIP) is an open-ended, no-load diversified portfolio offered to any municipality, political subdivision O[public corporation ofthe State that bvlaw iSmade the custodian of, orhas C0ntn]| of. any public funds. The Office of the State T[8aSU[G[ (OST) nl8n8gea the LG!P. The LG|P is CU[nDliDg|md with other State funds in the (]neQoD Short -Term Fund ([)STF). The C)8TF is not managed as a stable net asset value fund; Lherof0nm, the preservation of principal is not assured. The LGIP is not rated by a national rating service. Additional information about the OSTF can be obtained at www.oregon.gov/treasury. The weighted -average maturity of LGIP is less than one year. The fair value of the CiLv"S position in the pOO| is the same as the value of the p0O| shares. Interest Rate Risk AS @ Rle@DS of limiting its 8XpO8UFe to fair value |OSSHS [eSUUiDg from riS\DQ iDi8[eSt [8teS. the Cih/s investment policy @UovVS only the purchase of investments that can be held to maturity. Investments cannot be made predicated upon selling the security prior to maturity. The City limits investment maturities as follows: Under 30daya 10%minimum Under 00daye 25% minimum Under 270days 50% /ninimum Under 1year 75% minimum Under 18months 80%minimmm Under 3years 100% minimum Oregon Revised Statutes require that investments dOnot exceed 8maturity Of1Omonths, except when the |Oc3| government has adopted e written investment policy that was suhnnh1md to and reviewed by the OSTFB. Credit Risk Neither the (][8gOO Revised Statutes nor the Cit/G investment policy limits investments as to credit rating for securities purchased from U.S. Government Agencies. As noted above, the LGIP iSUnneted. Oregon Revised Statutes require Banker's Acceptances tO be guaranteed by and carried on the books of, a qualified financial institution, eligible for discount by the Federal Reserve System, and issued by 8 qualified hn8DCi8| institution whose short-term letter 0fcredit rating is rated in the Concentration ofCredit Risk To avoid inCUniDg unreasonable hSkS inherent to over -investing in specific instruments or in individual financial institutions, the City's investment policy sets maximum limits on the percentage of the portfolio that can be invested in any one type of security. As of June 30, 2023, the City was in compliance with all percentage restrictions. Oregon Revised Statutes require that UOmore than 25 percent Ofthe monies oflocal government to be invested in Bankers Acceptances Ofany singular qualified financial institution. Amounts in the State Treasurer's LGIP are not required by law to be collateralized. Per City policy, no more than the stated percentage of the overall portfolio will be invested in each of the following categories of securities: U.S.Treasury Obligations 100% U.S. Government Agency Securities & Instrumentalities oJGovern man Sponsored Corp. 188% Bankers' Acceptances 58% Certificates ofDeposit 35% State and Local Government Securities 369& Repurchase Transactions 25% Commercial Paper (AA.Al, P1) 10Y6 State of Oregon Investment Pool Securites 100% B. Receivables As of year-end, [eCOkx]bkeS for the Cit»s iDdk/idU8| major funds and non -major, iVteDl8| service in aggregate, including the applicable allowances for uncollectable accounts, are as follows: Current Receivable Property Tax Business Licenses Ambulance Billing Utility Receivables Grant Receivables Miao.Raveivab|es HoteKMote|Racuivab|oo Total current Lona-TermRmomivah|u Rehabilitation Loans Special Assessments Conservation Loans Notes Receivable SDCmuaivab|a Total long-term Total Total Governmental Business -Type Activities Activities Accounts, Net $ 495.800 $ ' $ 405.800 62.685 ' 62.685 1.034.211 - 1.034.211 1.251,453 4,205,413 5,548.868 560.061 2.777.555 3.337.816 1,788,943 51/19 1,839,962 /85 - .~~~ 5,978,216 7,123,98713102 54,452 ' 54,452 5.618 ' 5.618 - 64,998 84,998 6.244 ' 8244 118362 84998 183300 Governmental funds report unearned and unavailable revenue in connection with receivables for [8voDUeo that are not uODSidm[ed to be available 03 liquidate liabilities of the current period. Governmental funds also defer revenue recognition in connection with resources that have been nao8iV8d, but not yet earned. At the end of the current fiscal year, the various components of unavailable revenue and unearned revenue reported iOall funds were 8Sfollows- Other Total Governmental Governmental Governmental Activities: General Fund Street Fund Funds Funds Property Taxes $ 437.237 8 ' $ 34.113 $ 461.350 Leases ' - 621.417 521.417 Deferred Rehab and SDCb ' ' 106.501 106.501 Special Assessments - 5,618 ' 5,618 Business Licenses 162,608 - ' 182,608 Transient Lodging Tax 785,006 ' - 785,000 Ambulance Services 608818 ' - 668816 Total Unearned Revenue C. Capital Assets Capital asset activity for the year ended June 30, 2023, was as follows: Balance Additions Retirements Balance Juna3O 2022 and Reclasses and Reclasses Junu30 2023 Governmental Activities: Capital assets, not being depreciated Land $ 15.338,439 $ 150.628 $ * 15.489.087 Constructoninprogress 2487080 1,618,792 ' 4,105,881 Total capital assets, not being depreciated urummritzad 17825528 1709428 - 19594048 Lease assets 'equipment 81.230 52.408 113.848 Buildings 45.851.004 291.258 ' 46.242.842 Infrastructure 63.285.851 ' - 03.295.051 Machinery and equipment 24478174 2221800 032324 26067458 Total capital assets, being depreciated and amohtzed 133788740 2585273 632324 135718897 Less accumulated amortization and depreciation for: Buildings (21.783.708) (1.104.110) - (22.987.818) Infrastructure (43.824.706) (1.230.026) - (45.080.822) Machinery and equipment Total accumulated depmoiaUonand amortization Total capital assets being depreciated and amur0zed.net 40204892 48118735 Governmental odv0escapital assets, net Page 53 - City of Ashland Annual Comprehensive Financial Report Business -type activities: Capital assets, not being depreciated Land Construction in progress Total capita | assets, not being depreciated Lease assets 'equipment Buildings |ntodmduro Machinery and equipment Total capital assets, being depreciated Less accumulated depreciation: Buildings infrastructure Machinery and equipment Total accumulated depreciation Total capital assets being depreciated .net Business -type activites capital assets, net Balance Additions Retirements Balance Juno3U 2022 and Redusyau and Rodooaou June3O 2023 $ 3,106,925 $ - $ - $ 3.106,925 12,225 15,260,349 11,118,758 12,225 18,367,274 2.171 5,679 7,850 22.099.664 - 22,089,664 88,435,310 12225 - 99,447,535 1,445,491 1,389,568- 2835 122982626 1,407,472 - 124390108 (9.480J53) N38140 ' (9,916,901) 122 52,527,740 Depreciation and @DDoritizaton expense for the QOvm[DO08nt@| activities as charged to functions/programs of the primary government is as follows: General government 1,00,820 Public safety 180.770 Highways and streets 1.356,314 Parks and Ruc 1.035'526 Depreciation expense for the business type activities as charged to functions/programs of the primary government is as follows: Water Fund $ 707J63 Wastewater Fund 1.241.203 GtormwaterFund 53.022 Electric Fund 323.057 Telecommunication Fund 53193 Construction Commitments The City has active construction projects 3SofJUDe3O.2O23. The projects iDdUdeoODStnJCik}O of various infrastructure improvements and additions to the City'o parks, transportation, storm vvater, water, vv3steVvGtm[' and telecommunications systems. The City had approximately $8.6 nli||iOO nerneiDiDg in construction contract CO[D[DitnneDtS under oODst[UCti0D contracts as of June 30. 2021 D. Interfund Receivable, Payable and Transfers Internal transfers are budgeted and recorded to show legal and operational commitments between funds such as cost sharing or debt service. Interfund loans are used to assure adequate fund balances in funds where operations do not currently (on a short-term basis) generate enough support through revenues. Interfund transfer activity in fiscal year 2023 was as follows: Transfer to Governmental Funds Nonmajor Transfer From General Fund Governmental Total Governmental Funds: General Fund $ - $ 775,974 $ 775,974 Nonmajor Funds 20,826 298,596 319,422 Business -type Activities: Water Fund 50,000 50,000 Total $ 70,826 $ 1,074,570 $ 1,145,396 Budgeted transfers from the General Fund to the Parks General Fund have been eliminated, since these funds are rolled together for the Statement of Revenues, Expenditures and Changes in Fund Balances. E. Long-term Debt 1. Unbonded Long-term Debt (Notes and Contracts) The City has three promissory note agreements for financing: ® Garfield Park — In 2016 the City borrowed $870,000 for upgrade for the water park within Garfield Park. The debt is funded with food and beverage tax. • Biscoe School — In 2018 the City agreed to purchase Biscoe School from the Ashland School District for $1,540,000 at zero percent interest. The debt is funded by building lease payments. • Briscoe Park — In 2018 the City agreed to purchase Biscoe Park from the Ashland School District for $500,000 at zero percent interest. The debt is funded with food and beverage tax. Promissory notes outstanding at year end are as follows: Original Purpose Activity Amount Upgrade to Garfield Water Park Government $ 870,000 Purchase of Briscoe School Buidling Government $ 1,540,000 Purchase of Briscoe School Yard Government $ 500,000 Interest Amount Rates Outstanding 2.12% $ 236,000 0.00% 880,000 1 i0% it 00 r$ 1,316,00l Promissory note debt service requirement to maturity is as follows: Year ending Governmental Activities Junm3O � Principal |nte�o 2024 $ 253.008 $ 4.516 2825 265.000 2'533 2828 208.000 508 2027 180.008 - 2028 110.000 - 2029'2032 330000 ' 2. General Obligation Bonds The City issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. BgDe[8| Ob|ig8bOO bonds have been issued for both gVVgDlDleOt8| and bUSiOesS4vp8 activities over the previous fiscal years. NO new general obligation debt was issued iDfiscal year 2O23. The following schedule shows the debt service requirements for GO bonds as of June 30, 2023: Purpose _ 2011 Fire station Govamnmn activitiaa $ 2Oi3AFNDebt Govemnmnuctvities $ 2013 C0Bonds New Cundruction Govern muntadvNes $ 2013 GOBonds New Construction Buaineos-�peactivitioa o Government Activities: Original Amount Interest Rates Amount Outstanding --------'--------- $ 1.390.000 11.675.008 2-2.8% 2.455.008 1.520.000 2-2.5% 560.000 3.245.000 2'2.5Y6 1,195,000 « The residents of Ashland authorized by vote inMay 2011$2.960,00OiDdebt for the construction of Fire Station #2. This debt is being paid by property tax. w In 2013. 2 new issue for AFN Debt as full faith and credit bonds was 8 result Of [8fD@Ddng 8 pnavOUS debt for AFN. The previous debt was at 533% to 2.80% interest. This debt iS paid by rates. � In 2013 a new debt Of$ 4`785'000 as full faith and credit bonds was issued for 15 years; this debt was split between Governmental and Business -type activities. The Street Fund & Parks operations received $1,520.00OOfthe total. This debt inpaid byuser fees and food and beverage tax. Business -Type Activities: * In 2013' G new debt of$ 4,705.000 as Full Faith and credit bonds was issued for 15 yo8[S, this debt was split between Governmental and Business -type 8CUVbes. The Water, VV8s1eVV8te[ and Stormvv8t8[ funds received $3.245.000 for CoDS[[uC[iOU projects. This debt is paid by user fees. Future maturities of GO bond principal and interest as of June 30, 2023, are as follows: Year Ending 2011 GO Bonds Fire Station #2 2013 AN Debt 2013 GO Bonds New Construction June 30, Principal Interest Principal Interest Principal Interest 2024 $ 150,000 $ 50,038 $ 1,210,000 $ 50,741 $ 330,000 $ 36,325 2025 160,000 45,538 1,245,000 17,430 340,000 29,413 2026 165,000 40,338 - - 350,000 21,863 2027 160,000 34,975 360,000 13,650 2028 165,000 29,375 375,000 4,688 2029-2033 590,000 47,800 - - - - $ 1,390,000 $ 248,064 $ 2,455,000 $ 68,171 $ 1,755,000 $ 105,939 Total GO Bond Principal and Interest: Year Ending Total June 30, Principal Interest 2024 $ 1,690,000 $ 137,104 2025 1,745,000 92,381 2026 515,000 62,201 2027 520,000 48,625 2028 540,000 34,063 2029-2033 590,000 47,800 $ 5,600,000 $ 422,174 3. Revenue Bonds The City also issues bonds on which it pledges income derived from the acquired or constructed assets to pay debt service. Loan Agreement Activity IFA S14005 - Water Business -type activities DEQ R11751 -Wastewater Business -type activities Medford Water Commission Business -type activities IFA S16021 - Water Business -type activities DEQ R11754 - Wastewater Business -type activities DEQ R11755 - Wastewater Business -type activities Original Interest Amount Amount Rates Outstanding 3,515,200 1.00% $ 3,152,894 1,645,280 1.00% 1,159,899 2,358,076 3,42% 1,546,227 1.00% 4,700,759 1.00% 1,348,380 1.00% 4,511,079 $ 16,419,238 • The IFA #S14005 loan was for three projects: Talent/Ashland/Phoenix Water Intertie System (TAP), the Terrace St Pump Station and the Park Estates Pump Station. This loan received $950,000 in principal forgiveness. Water revenue is pledged for debt payments. • The DEQ #R11751 loan was for the Wastewater Treatment Membrane System upgrade in the amount of $1,645,280. Wastewater revenue is pledged for debt payments. • The Medford Water Commission loan was for the City's portion of receiving services for TAP. This debt is being paid by revenue from system development charges. • The IFA #S16021 is for the City's new Water Treatment Plant, which is still in the design phase. $2,151,168 was drawdown in fiscal year 2023. This loan has $975,101 in principal forgiveness, which will be recognized when the design portion of Page 57 - City of Ashland Annual Comprehensive Financial Report the projectksclosed. The outstanding balance 8S0fJune 3O. 2023. iS$4,7OO,759. No |O8n payments will be made until the project is complete. • Loan OEC}#R11754iSfor the Wastewater Riparian Restoration project. This loan |s for @ total Of $2,429'000. To date, $1.348.380 has been received as 8 dr8vvd0vVD. NOloan payments will bemade until the project iSooDlp|ete. w Loan DEC}#R11755iSfor the Wastewater {)Utf8||Relocation project. This loan was increased infiscal year 2O23t0$4,8OO.O0O. TOdate, $4'511'O79has been received GSadF8vvdOVvU.NOloan payments will b8made until the project iSC0nlp|ete. For the three loans that are not currently being paid, the City of Ashland has signed agreements iDthe amount Of$14.32A.75S8S0fJune 30,2023. Of that amount, the City drew down 8total of $6,241,963 in fiscal year 2023. Signed Balance Balance Loan Name � xunoxo 202� Dmw� owns Juneoo zozo /EA8/0021 Water Business -type activities _/�2�me!�_. $ 4.708.759 o 2.548.581 * 2.151.188 $ 4.700.759 DEQR11754 Wastewater Business -type activities 2.429.000 855.305 493.075 1.348.388 DEQR11755 Wastewater Business -type activities 4,800,000_ 913860 3537719 4511073 Estimated revenue bond debt service requirements to maturity are as follows: Year Ending Junu3O z Principal |�eou 2024 $ 827.355 $ 248'�99 2025 861.381 228'034 2020 867.551 215.607 2027 873.879 201,515 2028 888.373 187.782 2029-2033 4.585.387 360.788 2834'2038 3.467.361 173.569 2038-2043 3.259.972 101.590 2044'2048 1.178'540 36.243 2040-2053 196441 1064 Moodv's Investors Services 8SSiQDed an "883" rating to both the Tax -Exempt Bonds and the T8X8de Bonds. The tables OD the h}|\UVvng p8y8 show activities for both Governmental and Page 58 - City of Ashland Annual Comprehensive Financial Report F {..: x.... 4. Changes in Long-term Liabilities Long-term liability activity for the year ended June 30, 2023, was as follows: Beginning Additions and Ending Due within Balance Adjustments Reductions Balance One Year Governmental Activities: Bonds payable: General obligation $ 5,835,000 $ $ 1,430,000 $ 4,405,000 $ 1,470,000 Total bonds payable 5,835,000 1,430,000 4,405,000 1,470,000 Notes and contracts 1,567,000 251,000 1,316,000 253,000 Claims and judgements 160,093 95,788 - 255,881 95,788 Government Activities: Long-term liabilities $ 7,562,093 $ 95,788 $ 1,681,000 $ 5,976,881 $ 1,818,788 Business -type Activities: Bonds Payable: General obligation $ 1,605,000 $ - $ 410,000 $ 1,195,000 $ 225,000 Revenue 10,498,765 6,241,963 321,489 16,419,238 327,355 Total bonds payable 12,103,765 6,241,963 731,489 17,614,238 552,355 Business -type Activities: Long-term liabilities $ 12,103,765 $ 6,241,963 $ 731,489 $ 17,614,238 $ 552,355 The "Due within One Year" balance is net of premiums and discounts. F. Compensated Absences Internal service funds predominantly serve governmental funds. Accordingly, long-term liabilities for these funds are included as part of the totals for governmental activities. At year end, internal service funds had a $32,675 compensated absences liability. The General Fund is typically used to liquidate the compensated absences for governmental funds. The balances of the compensated absences payable in the governmental and business - type are as follows: Beginning Ending Due within Balance Additions Reductions Balance a Year Governmental Activities: $ 1,433,001 $ 208,314 $ - $ 1,641,315 $ 410,329 Business -type Activities: 414,199 54,068 420 467,847 116,962 Total compensated absences payable $ 1,847,200 $ 262,381 $ 420 $ 2,109,161 $ 527,290 A. Risk Management The City iSexposed tOvarious risks 0floss related k)torts: theft of, damage t0and destruction Of assets; 8rK)rS and OOOiSSioDS; na1U[8| disasters; workers' Donlp8DSsdi0D; and post -retirement benefits for which the City is Se\f\DSU[ed to defined levels. The City has established limited risk management programs for liability and workers' CornpSnQetiOD. The City purchases re -insurance above defined |OSS |8vm|s in each program. Premiums are paid into the internal service |nSur8DC8 Services Fund by all other funds, component units, and potential component units, and are available to pay C|8ims. C|8i0 naS8rVeS. and administrative COsLS of the pnOQrannS. These int8rfund and agency pverniUDls are used to Offset the 8nnOuOt Of claims expenditures reported. As of June 30. 2023. such pK}DliUrns did not exceed paid C|airnS and reserves. Liabilities of the fund are reported when it is probable that 8 |OSS has occurred, and the 8n1VuDt ofthe loss can bmreasonably estimated. Liabilities include 8Damount for claims that have been incurred but not reported (IBNRs). The result of the process to estimate the claims liability is not an exact amount ae it depends On many complex factors, such as inflation, oh8Dg8 in legal doctrines, and damage awards. Accordingly, c|8iOlS are re-evaluated periodically to consider the effects of inflation, noC8nt o\8i[O settlement trends /iDdUdiDB frequency and amount Ofpay-outS\' and other economic and S0ci8| foCtO[8. Liability c\8i0S have a seven-year statute of limitations and open C|8iD1S. not in litigation, are frozen. An 8xoeSS insurance policy covers C|8irnS after an aggregate 8Onu8| settlement of $5O'0OO. The City has not had significant reductions in insurance coverage from prior years. Settlements have not exceeded coverage in each Of the |8St three fiscal years. Workers' compensation claims 8naC8[riedaDd[8vievVedfronnthed8teOfs8|f-inSU[8nne'JU|y1'1Q89.AD excess insurance policy covers individual claims in excess of $300,000. Changes in the balances of claims liability during the past two years are as follows: Balance Current -Year Year Ended Beginning Claims and Claim Balance at Juna30 of Year Changes Estimates Payments End ofYear 2023 $ 180.093 $ 95.788 $ - $ 255.881 2022 160.003 62.429 82.429 160.093 B. Other Post Employment Benefits The City's collective Other Post Employment Benefit (OPEB) related assets, deferred outflows of PSaOU[Ces' liabilities, deferred inOOVVS of resources, and e%pmnSGS for the year ended June 30' 2O23,for all C>PEBplans are as follows: City Plan � - Subtotal ufdeferred uuTowaofResources $ 1229,970 Total OPEBliability $ 3.784.210 Subtotal ofdeferred inflows $ 655.425 OPEPexpense (inonnm) $ 381.019 City Health Insurance Subsidy PERS RHk\ Total 615.342 $ 535.342 78.223 $ 1.308.193 ' $ 3,794,219 116,453 $ 771.878 The post -employment Health Insurance Subsidy is administrated by the City of Ashland. The City has elected to use the project Unit Credit cost method. Plan Description -ThmCity operates asingle-employer retiree benefit plan that provides post - employment health, dental, vision and life iUSUnaD&e benefits to eligible employees and their spouses. There are active and retired members in the plan. Benefits and eligibility for members are established through C0||eCtiv8 b@[g8iDiUQ @g[88Dl8DtS. The Cib/'3 post -retirement h88(thC8P3 p|8D was established in aoC0PdQRCe with (]rGgOD Revised 8t8tUt8o (C)FlS) 243.303. ORS stipulated that for the purpose of establishing healthcare premiums, the rate must be based on all p|8D OO8nnberS, including both active employees and retirees. The difference between retiree claims cost (which is generally higher in comparison to all plan members because of the effect of age) and the amount of retiree healthcare premiums represents the City's implicit employer contribution. The City did not establish an irrevocable trust (or equivalent arrangement) to account for the plan. Funding PolicV — The benefits from this program are paid by the retired employees on a self -pay basis and the required contribution iSbased ODprojected p8y-@s-yOUg0fiO@noingrBquiFeDlentm. There is no obligation on the part of the City to fund these benefits in advance. Annual OPEB Cost and Total OPEB Liability - The City'Sannual Other Post Employment Benefit (OPEB) cost is calculated based on the annual required contribution (ARC) of the employer and an aDlOUni g(tVah8||y determined in accordance with the p8r8nnBt*[s OfGA8BS 75. The ARC represents a level of funding that, if paid on an ongoing b8S|S, is projected to Cove[ normal cost each year and amortize any unfunded actuarial liabilities (or funding excess) over a period not to exceed thirty years. Actuarial Methods and Assumptions — Under GASB75`unfunded plans must use adiscount rate that reflects 8 28-yeart8x-eXerDot DlUnidp@| bond yield or index rate. The aSSUmntiODS used reflect the Bond Buyer 2O-\'e8rGeneral Obligation Bond Index. The discount rate ineffect for the JUDR 30' 2023, reporting date is 3.54%. In future years, the medical and vision COSt trend osSUmmS \DoreaS8S ranging from 7.75% to 8.75%' and the dental cost trend assumes 8 4.00% increase. The demographic assumptions, such as 0mrta|hv rates, disability incidence rates. retirement rates and withdrawal rates, are the same as those used by Oregon PERS for cities. Changes in total Net OPEB Liability/(Asset): Total 0PEBUobility /(Assets) June 3U.2U22 Changes: Service Cost |nterestontotal 0PEBliability Changes tobanaft term Differences between expected and actual experience Changes ufaoonomica/damographicgains Changes ofassumptions orother input BanoftPaymenb Net change for the year Total 0PEBUabil i� /(Assets).June30.2023 4,045,104 173,799 88.504 10,483 (43Q.339) (244,333) (250.885) As of June 30, 2023, the City reported deferred inflows and outflows of resources related to OPEB from the following sources: Deferred Outflow Deferred Inflow of Resources of Resources Difference between expected and actual experience $ 737.565 $ - Changes inassumptions 150.900 (655,425) Subtotal - Amortized Deferrals (balow) 888.471 (855.425) City Contributions subsequent to measurement date341,499 Contributions subsequent to the measurement date will be used to reduce the total OPEBliability on June 30, 2024. Other amounts reported as deferred inflows of resources related to OPEB will be recognized in OPEB expenses as follows: Year ending Juna3O Amount 2024 $ 99.616 2025 180.853 2826 102.136 2027 28.433 2028 (10.367) Thereafter Total The following presents the total (]PEBLiability/(Assets) 0ftheChv 8swell 8Swhat the Citv'stotal DPEB LiabiUty/(ASSetS)vvUu|d be ifkwere calculated using G discount rate that is 1-percentage- point lower or 1-percentage-point higher. i%Decrease Discounted Rate i% Increase City'sTotal OPEBLiability $ 4'148'792 $ 3.794.218 $ 3,482.726 The following presents the total OPEBLiabi| of the City, as well as what the City'Stotal OPEB Liability/(Assets) VVOu|d be if it were calculated using health r8no cost trend rates that are 1 -percentage-point lower or 1 -percent-point higher than the current health care trend rates, Hauthcme Heathoum Heutlhoum Cost Trend CostTrend CostTrend 25% Cby'sproportionate share o[ the Total OPEB Liability Retirement Health Insurance Account Plan Description: AS8member of Oregon Public Employees Retirement System 0PERS\the City contributes to the Retirement Health Insurance Account /R|||AJfor each of its eligible employees. RH|/\iG 8 COS1-sh8hOg multiple -employer defined benefit other p0steOOp|oyrnmnt benefit plan administered by OPERS. RH|A pays a monthly contribution toward the cost ofMedicare oOOlpmniOD health insurance pn3DliUnnS of eligible D2bnaeS. Oregon Revised Statute (ORS) 238.420 established this trust fund. Authority to establish and amend the benefit provisions of RHIA reside with the Oregon Legislature. The plan isclosed L8new entrants after January 1.3OO4.OPEF<Sissues 8publicly 3V8i|8b|e DD8nC|8| report that iOC|Ud8s financial statements and required SUpp|eDleDi8ry information. That report may be obtained by writing to {]R)QOn Public E[np|0y8mu Retirement System, P0Box 237OO`Tigard, DRS7381-37OO. Because RH|Awas created byenabling legislation (ORS 238420).contribution requirements of the plan members and the participating employers were established and may b8amended only by the Oregon L8giS|8tUn}. (]RG require that RD amount equal to $80 dollars or the total monthly cost OfMedicare companion health iOSU[@Dms pP8noiu[nS coverage, whichever is less, Sh8(| be paid fromiheReU[8rneDtHee\th|nsuraOCeACoOUDt8stab|iShedbyth8ennp|oyOr`aDd8DynlOnth|y cost in excess of $60 dollars shall be paid by the eligible retired member in the manner provided in ORS 238.418. TO be eligible to receive this monthly payment toward the premium cost the rnennbe[ nOVSt: /1\ have eight years Or more of qualifying service in C>PERS at the time of retirement or receive a disability allowance as if the member had eight years or more of creditable service in ()PEFlG. /2\ receive both Medicare Parts A and B coverage, and /3\ 8nn]|| in an OPERS-sponsored health plan, A surviving spouse or dependent of a deceased OPERS retiree who was eligible tOreceive the subsidy is eligible tOreceive the subsidy JheO[she /1\iSreceiving 8Rtire0ent benefit Orallowance from OPERSm'C2\was insured atthe time the member died and the member retired before May 1, 1991. Participating cities are contractually required to contribute to RHIA at a rate assessed each year by OPERS, and the City currently contributes 0.05 of annual covered OPERS payroll and nothing fO[DP3RP p3Vr0|) under CoDt[8CtU8| neqUinar0eDi in eff8Ci until June 30, 2O23The OPERS Board OfTrustees sets the employer contribution rates based ODthe annual required contribution of the employers (ARC), an amount actuarially determined in accordance with the parameters of GASB Statement 74. The ARC represents 8 level of funding that, if paid UD an ongoing basis, is projected to cover normal costs each year and amortize any unfunded 8{JU8[ia| liabilities (or funding 8XCeSS\ of the plan over 8 period not to exceed thirty years. The Qiy'S COni[ibUUOn to F{H|Afor the year ended June 30. 2023, was $2'778' which equaled the required contributions each year. As of June 30, 2023, the City reported deferred inflows and outflows of resources related to RHIA from the following sources: Difference between expected and actual experience Changes in assumptions Net difference between projected and actual earnings on0PEDplan inveutrnmnts Net changes inprnporliuneteshare Net Deferred out'low(in0ow)ufresources DeferrodOudow Deferred Inflow of Resources of Resources 5 - $ (14,507 4,192 (17,845 ' NO.827 Amounts reported as deferred outflows or inflow of resources related to pension will be recognized iDpension expense 8Sfollows: Year ending Junm30. 2024 2025 2026 2027 Total Amount $ (25.3G4 (177) (25J64) 13,075 The following presents the City's proportionate share of the net pension liability calculated using the discount rate of8.SOpercent, aswell 8awhat the Cdy'Sproportionate sheneufthenet pension liability would be ifbwere calculated using 8 discount rate that iS 1-peFCent8ge+pOintlower /5.9O pe[CmUt\ Or 1-peF8nt8gm-poiD1 higher/7.90 percent) than the current rate. Decrease Rate Increase Chy'spropurbonateshare u[ the net OPEBliability (unoeA C. Employee Retirement System and Pension Plan Plan Descdp�� —The Oregon Public Employees Retirement System /PERS\consists Ofasingle cost -sharing nnU|Up|e-eDlp|Oyer defined benefit plan. All benefits of the system are established bythe legislature pursuant to Oregon Revised Statute (ORS) Chapters 238 and 238A. OregonPIERS produces an independently audited Annual Comprehensive Financial Report which can be found at @. PERSPension (Chapter 238). The ORS Chapter 23ODefined Benefit Plan iSclosed t0 new members hired Uno[after August 2S,2O83. Pension Benefits. The PERS retirement allowance is payable monthly for life. It may be selected from 13 retirement benefit options. These OotiOOS include survivorship benefits and |U[0p-sunn refunds. The basic benefit iS based Onyears 0f service and final average salary. A percentage (2.0 percent for police and fire employees, and 1.67 percent for general service erUp|Oye9G) is multiplied by the number of years of Sen/\CQ and the final average salary. Benefits may also be oG|CU|ated under either @ fo[[nu|8 plus annuity (for members who were contributing before August 21'1901\O[Gmoney match computation if8greater benefits results. A member is considered vested and will be eligible at minimum retirement age for a service retirement allowance if he or she has had a contribution in each of five calendar years or has reached at least 50 yB8[u of age before C88SiDg employment with 8 participating employer (age 45 for police and fire DneDlbmrS\. General service eUlp|Oy8eS may retire after reaching age 55. Police and fire members are eligible after na8ChiDg age 50. Tier 1 D8D8re| service enlp|oV8G benefits are reduced if retirement UCCUB prior to age 58 with fewer than 30 years of service. PO|\C9 and fire O08n0be[ benefits are reduced if retirement OcCU[s prior to age 55 with fewer than 25 years Of S*rVioO. Tier [nm0be[S are eligible for full benefits at age OO. The [)RG Chapter 258 Defined Benefit Pension Plan is closed to new members hired on or after August 29, 2003. Death Benefits. Upon the death of@non-retired member, the beneficiary receives G |Urnp-SUDl refund Ofthe rneO1be/s @CCOUnt balance (accumulated contributions and interest). In addition, the beneficiary will receive a lump -sum payment from employer funds equal to the GnCOuOt ba|3DCe, provided on Or more of the fO||ovviDg contributions are 08L: • member was employed byPERGemployer 8tthe time Ofdeath, " member died within 120 days after termination of PERS covered employment, • member died aS8result Ofinjury sustained while employed inaPERS-COvered Page 65 - City of Ashland Annual Comprehensive Financial Report " member was on an official leave of absence from a PERS-covered job at the time of death, iii.Disability Benefits. Amember with 1Oormore years of creditable service who bmoonleS disabled from other than duty -connected C8uaeS may receive a non -duty disability benefit. AdiS8bi|itv resulting from @ job -incurred injury O[illness qualifies e member (including PERS judge OOG0be[S\ for disability benefits r8Q8rd|wSS Of the length of PERS-covered service. Upon qualifying for either a non -duty Or duty disability, service time is computed to age 58 /55for police and fire members) when determining the monthly benefit. iv. Benefit Changes After Retirement. Members may choose to continue participation in 8vahable equities investment account after retiring and may experience annual benefit flUCtU8tioOS due to oh8DQos in the market V8|Ue equity investments, Under ORS 238.36Omonthly benefits are adjusted annually through Cnst-of-|ivingchanges. The cap ODthe COLA will vary based ODthe amount Ofthe annual benefit. b. OPSRP Pension Program (OPSRP 0B). The ORS Chapter 238A Defined Benefit Pension Program provides benefits to members hired on or after August 29, 2003. Pension Benefits. This portion of OPSRP provides a life pension funded by employer contributions. Benefits are C8|nu|8ted with the foUOVVDg formula for members who attain normal retirement age: Police and fire: 1.8 percent is multiplied by the number of years of service and the DD8| average salary. Normal retirement age for police and fire noeDlb8FS is age 8Oorage 53with 25years Ofretirement credit. TObeclassified 8S8police and fire member, the individual must have been employed continuously as a police and fire member for @tleast five years immediately preceding retirement. General service: 1.5percent iSmultiplied by the number of years ofservice and the final average salary. NODn@| retirement age for general service members is age 65, or age 58 with 30 years of retirement credit. A member of the pODSi0U program bSCo08S vested OO the earliest of the following dates: the date the member completes 8UOhours ofservice ineach Offive calendar years, the date the member [8@CheS D0rUG| retirement age, and, if the pension program is terminated, the date on which termination becomes effective. ii. Death Benefits. Upon the death Of8non-retired member, the spouse O[other person who is Q]DStKuhODaUy required to be treated in the same manner as the 3pOUse, receives for life 50 percent of the pension that would otherwise have been paid to the deceased member. iii Disability Benefits. A member who has accrued 10 or more years of retirement credits before the r0e[Db8r beCODleS disabled OF 8 member who beCODO8S disabled due tOjob-related injury Sh8||renmive8dis8bi|1tvbenefiLOf45pe[CODiofthannmnlber's salary determined as Of the |@St full month Of employment before the disability OCCu[F8d. k/. Benefit Changes After Retirement. Under ORS 2388.210 monthly benefits are adjusted annually through oost-of-|ivingchanges. The capon the COLA will vary based onthe amount ofthe annual benefit. Contributions — PER3 funding policy provides for monthly employer contributions at actuarially determined rates. These contributions, OXp[eS38d as 8 percentage of covered payroll, are intended [oaccumulate sufficient assets tO pay benefits when due. The funding policy applies to the PERS Defined Benefit Plan and the Other PoSteDlp\OymentBeneht P|8DS. Employer contribution rates during the period were based on the December 31, 2019, actuarial valuation, which became effective July 1' 2021. The State of Oregon and certain SChoo\S' community CO\|og8S' and political subdivisions have made unfunded actuarial liability payments and their rates have been reduced. Employer CODtribUUODS for the year ended June 30, 2023, were $4.522,240, excluding amounts tOfund employer specific liabilities. In addition, approximately $1,152.99SiDemployee contributions were paid orpicked upbythe City infiscal 2023. AS0fJune 3O'2U23.the City reported anet pensionliability Of$29'308,6O7for its proportionate share of the net pension |i@bi|hv The pension liability was measured as of June 30' 2022' and the total pension liability used kJcalculate the net pension liability was determined bv8Dactuarial valuation dated December 31.2020. The Qh/Sproportion Ofthe net pension liability was based OD 8 projection of the Citv'O |ODg-ie[OO share of contributions to the pSDSiOD p|8D relative to the projected contributions of all participating employers, actuarially determined. AS Of the measurement date of June 30, 2022' the City's proportion was 0.19 percent. Pension expense for the year ended June 30,2O23,was $3'102.438. The rates in effect for the year ended June 30, 2023, were: 1\ Tker1/Ti8r2-25.O0`4 3\ OPSRPgeneral services —21.2O% 3\ Tier 1/Tie[2 Police and Fire —3O.S4% 4) (}PSRFz p0|iCe and Fire —25.50% Difference between expected and actual experience Changes inassumptions Net difference between projected and actual earnings onpension plan inveotrnents Net changes inproporbonateshare Difference between the City contributions and pmporlionoteshare nfcontributions Subtotal-AmorlizndDefenab(below) City Cunkibutionosubsequent to rneasurernent date Net Deferred oulo (inflow) of resources DefenedOu0ow Deferred Inflow of Resources of Resources $ 1.422.096 $ (182.774) - (5,230,812) 6,371,650 (11.181J94 4,514,904 The amount of contributions subsequent to the measurement date will be included as a reduction Amounts reported as deferred outflows or inflow of resources related to pension will be recognized inpension expense 8Sfollows: Year ending Junm3O 2024 2025 2026 2027 2028 Total Amount $ (7Q2.824 (i,612,6S2 (3,330,775) 1,443,937 (437,723) Actuarial Valuations —The employer contribution rates effective July 1.2O21 through June 3O, 2023, were set using the entry age nODD8| gotuah8| c0Si method. For the Tier One/Tier Two CODlpODeDt of the PERS Defined Benefit P|@D. this method produced an employer C0VUibUti0D rate consisting of (1) an amount for normal cost (estimated amount necessary to finance benefits e8[D8d by erDp|Oye8S during the current service year), /2\ an @0OVnL for the amortization unfunded actuarial accrued liabilities, which are being amortized over fixed period with new unfunded actuarial liabilities being amortized over 2Oyears. Valuation date Measurement date Experience Study Actuarial cost method Actuarial assumptions: Inflation rate Investment rate ofreturn Discount rate Projected salary increases Cost ofliving adjustments (COLN December 31.202O June 30.2022 202O.published July 20.2021 Entry age normal 2.40% 6,90% 6.90% 3,40% Blend of18O% COLA and graded COLA (12596N1596) in accordance with Moro decision; blend based on service Mortality Healthy mtreesand beneficiaries: Pub-2U18Healthy Retiree, sex -distinct gemembona|with Unisex, Social Security Data Scale, with collar adjustments and set -backs oodescribed inthe valuation. Active Member: Pub-201OEmployees, sex -distinct generational with Unisex, Social Security Data Scale, with collar adjustments and set -backs audescribed inthe valuation, Disable rebmes: Pub-2010 Disabled Retrees, sex -distinct generation with Unisex, Social Security Data Scale. For the C)PSRP Pension P0g[80 component of the PIERS Defined Benefit Plan, this method p0DdUC8d an employer rate consisting of (a) an amount for normal COSt (the estimated 8rnOUnt necessary tOfinance benefits menled by the eD1p\Oy8Ss during the current service y8Gh' /b\ an 8(tUa[i@||y determined annOUOt for funding @ disability benefit component, and /o\ an 8DlOUDt for I III MINIPUMP =ME= the amortization of unfunded actuarial accrued liabilities, which are being amortized over a fixed period with new unfunded actuarial accrued liabilities being amortized over 16 years. Actuarial Methods and Assumptions: Actuarial v8|UotiOnS of an ongoing plan involve estimates of value of reported 8nnoUntS and 8SSUDlpd0OS about the probability Ofevents far into the future. ACtU8[i8||y determined 8Dl0UOtS are subject to CODbnu8| [8viSiOD as 8Ctu3| [8SU|te are oOnnpe[ed to past expectations and new 8StinO8tea are Dl8do about the future. Experience studies are performed as of December 31 of even numbered years. The method and assumptions shown are based 0na2O2OExperience Study. Long -Term Expected Rate of Return: To develop an 8n8|VUoa\ basis for the a8|8otiOD of the long-term expected rate Of return osSUnnotiUD, the PER8 Board reviewed long-term 8SsUn0otioDS developed by both Mi||irnan'S capital rD8[kei 8SSUnnpUOOS L88rO and the O[8QOO Investment COUDCi|'S /{}|C\ iDVeSiDl8nt advisors. The table OO the fO||nvvinQ page Sh0vvS Mi||inl8D'm assumptions for each of the asset d8SseS in which the plan was invested @tthat time based On the (]|C long-term target asset allocation. The OIC's description of each asset class was used to map the target allocation to the asset o|8SSeS ShOvvn below. Each asset d8aa 8SSUnlptiOn is based on 8 consistent Set Of underlying assumptions and includes adjustment for the inflation assumption. These assumptions are not based OD historical returns, but instead are based OD G forward -looking capital nnork8[ economic model. Long-term Expected Rate of Return Long -Term Expected Rate of Return 20-Year Annual Annuallized Target Arithmetic Geometric Asset Class Allocation Return 2 Mean Annual Standard Deviation Global Equity 30.62% 7.111 5.85% 17.05% Private Equity 25.50 11.35 7.71 30.00 Core Fixed Income 23.75 2.80 2.73 3.85 Real Estate 1125 6.29 5.66 12.00 Master Limited Partnerships 0.75 7.65 5.71 2130 Infrastructure 1-50 7.24 6.26 15.00 Commodities 0.63 4.68 3.10 18.85 Hedge Fund of Funds - Multistrategy 1-25 5A2 5.11 8.45 Hedge Fund Equity - Hedge 0.63 5.85 5.31 1105 Hedge Fund - Macro 5.62 533 5.06 7.90 US Cash -2.50 3 117 1.76 1.20 Assumed Inflation - Mean 2A0 % 1-65% Based on the OIC Statement of Investment Objectives and Policy Framework for the Oregon Public Employees Retirement Fund, including revisions adopted at the OIC meeting on June 2,2021- 2 The arithmetic mean is a component that goes into calculating the geometric mean- Expected rates of return are presented using the geometric mean, which the Board uses in setting the discount rate. 3 Negative allocation to cash represents levered exposure from allocation to Risk Parity strategy. Discount Rate - The discount rate used to measure the total pension liability was 6.9 percent for the Defined Benefit Pension Plan. The projection of cash flows used to determine the discount rate assumed that contributions from the plan members and those of the contributing employers are made at the contractually required rates, as actuarially determined. Based on those assumptions, the pension plan's fiduciary net position was projected to be available to make all projected future benefit payments of current plan members. Therefore, the long-term expected rate of return on pension plan investments for the Defined Benefit Pension Plan was applied to all periods of projected benefit payments to determine the total pension liability. The following presents the City's proportionate share of the net pension liability calculated using the discount rate of 6.9 percent, as well as what the City's proportionate share of the net pension liability would be if it were calculated using a discount rate that is 1-percentage-point lower (5.9 percent) or 1 -perentage-point higher (7.9 percent) than the current rate. Decrease Rate Increase (5.9%) (6.9%) (7.9%) CiV's proportionate share of the net pension liability $ 51,976,280 $ 29,308,607 $ 10,336,812 Deferred Compensation Plan A deferred compensation plan is available to employees wherein they may execute an individual agreement with the City for amounts earned by them to not be paid until a future date when certain circumstances are met. These circumstances are; termination by reason of death, disability, resignation, or retirement. Payment to the employee will be made over a period not to exceed 15 years. The deferred compensation plan is one which is authorized under IRC Section 457 and Page 70 - City of Ashland Annual Comprehensive Financial Report has been approved in its SoaCifiCa by private ruling from the Internal Revenue Service. The assets of the plan are held by the administrator for the So|m benefit of the plan participants and are not considered assets o[liabilities ofthe City. OPSRP Individual Account Program /K]PSRP UAP\ Plan Description: Employees of the City are provided with pensions through OPERS. All the benefits of OPERS are established by the Oregon legislature pursuant to Oregon Revised Statute ({)F<S) Chapters 330 and 238A. Chapter 238 Defined Benefit Pension Plan is closed to new members hired on or after AugUSt2S' 2003. Chapter 238&created the Oregon Public Service Retirement Plan /[)PSRP\, which consists of the Defined Benefit Pension Program and the Individual Account Program (IAP). Membership includes public employees hired on or after August 29, 2003. PERS members retain their existing defined benefit plan uCCnUnis, but member contributions are deposited into the member's IAP account. OPSRP is part of OPERS and is administered by the OPERS Board. Pension Benefits: Participants in OPERS defined benefit pension plans also participate in their defined contribution plan. An IAP member becomes vested on the date the employee account is established or on the date the rollover account was established. Uthe employer makes optional employer contributions for @ m80bB[. the member becomes Vested on the e8di8S[ of the fO||OVViDg d8[8S: the dote the [no0be[ completes 000 hours Of Sen/iCm in each of five calendar years, the date the member reaches nO[m8| retirement age, the date the |AP is to[0iDai8d' the date the 8CtiV8 U18nlb8r becomes disabled, or the date the active member dies. Upon retirement, a member of the OPSRP |AP may receive the 8n0OuDtS in his 0[her employee account, rollover account, and V8Simd employer account 8S 8 |Unlp-SUm payment oFiD equal installments over 5-, 10-` 15-' 20-yma[ period or an anticipated life span option. Each distribution option has a $200 minimum distribution Unlit. Death Benefits: Upon the death of non -retired nlennbe[, the beneficiary F8oeiV8s in 8 |UDlp Surn the [D8Dlber'S account balance, rollover account b8|RDCe' and Ve3LHd employer optional COD[[ibUtiOD 8CCOUDt balance. If retired nDSD1ber dies before the iOsL0||nlSn1 payments are completed, the beneficiary may receive the remaining installment payments O[choose 8lump-sum payment. Contributions: PERGhas Omandatory retirement contribution from employees. However, the City pays six (0) percent of their covered payroll as 8 money -saving ConCeaSi0D that was negotiated in CO||HntiVe bargaining agreements. The City did not make any optional contributions tomember iAPaccounts for the year ended June 3O'2O23 E. Service Concession Agreement The City of Ashland COOtnaCtS with Skinner Aviation to operate the City owned airport. Skinner Aviation has been the airport's Fixed Base Operator since 1993 and is responsible for all oversight of the airport facilities including radio control, fuel facility, @irn[Gft maintenance, hangar [Hnt8\ Co\\8CtiOD` flight training and facility maintenance. They collect the income for the City and remit the CitvSrevenue 0Da monthly basis. They keep 25%odthe monthly revenue and receive credit for Water and Garbage services. Noupfront monies were exchanged bveither party when the contract was executed, so thus there is not an asset Or liability to recognize in the financial St8t8nl8DtS. F. Tax Abatements AS of June 30' 2023. City of Ashland provides tax abatements through one significant program: Enterprise Zone. Enterprise Zone QRS 285C.175): The Oregon Enterprise Zone program is a State of Oregon economic development program, that allows for property tax exemptions for Up to five years. In exchange for receiving property tax exenOotioU, participating firms are P3qUin}d to meet the program requirements set by state statute and the local sponsor. The Enterprise Zone p[Ognanl 8||ovvS industrial firms that will make 8 SubSt8nU8| new capital investment, a waiver of 100% of the amount Of na8| property taxes 8KrihUt8b|o to the new investment for a five-year period after completion. Land, existing machinery, or equipment is not tax exempt; theref0[S. there is no |0SS of current property tax |mVi8s to |oC8| taxing jurisdiction. For the fiscal year ended June 3O'2O23,City OfAshland abated property taxes under this program VVe[8$8.528. G. Contingency The City is involved in mshOUS claims and |eQ8| n08thera relating to its operations which have all been tended to and are either being adjusted by the Citv'S liability carrier or are being defended byattorneys retained bythe Qtv'Sliability carrier. The status Ofthese matters iSuncertain atthis time. Any potential loss iSalso uncertain. H. Leases The City is 8 lessor for the DOnn8DC8U8b|8 lease of office and building Space with |88S8 terms through 2047.For the year ending June 30'2023,the City recognized $18A,179inlease revenue in released from O8fm[Red |nOOVvS of Resources no|8t8d to the office lease On the Statement of Changes in Net Position. The City recognized interest revenue of $0 for the year ending June 30, 2023. No inflows 0fresources were recognized in the year related tOtermination p8D8UieS or r8SidUo| Va|UG gU8r8Ote8S during the fiscal year. The b@|8nC8 of the |S8ao receivable was $521,4178SOfJune 3O'2023. The City is 8 lessee for the nOOC8Doel|8ble lease of Offi0s equipment with lease terms Ul[OUgh 2028.There are noresidual value guarantees included iDthe measurement 0fCit/Slease liability nor the amount recognized 8SaDexpense for the year ended June 30`2023.The City does not have any commitments that were incurred at the commencement of the leases. The City is subject to variable equipment usage payments that are expensed when iDCU[[Qd. $39.932 was recognized as V8ri8b|8 |e@S8 p8yDO8nLS as lease expense on the Statement OfChanges of Net Position. No termination penalties were incurred during the fiscal year. The balance ofthe Citv'8 lease liability was $121'488*SOfJune 3O'2O23. Page 72 - City of Ashland Annual Comprehensive Financial Report Subsequent Events USDA Rural Energy Savings Plan Peas-b\nuLoan Since fiscal year end, the City has Signed 8 letter ofagreement for $10 nniUk81 RU:3| Energy Savings Plan peSS-thruloan with the United States Department OfAgriculture /U8[)A\. With this loan, City electric customers can borrow upLO$15kiOupdate their electric infrastructure, such 8s converting from Ggas tOelectric water heater. Customers would becharged their loan payment on their nlODth|y utility bi||, which vvoU|d be remitted to the USDA by the City. M 7M ,'+: M' cy� C� C\L LQ li ql- c"I C\! C2 -1: O 0:� a LLI CL to 0 Z::- cl) r � N 03 LL U) LLI F- = u—_ LLJ Lu m = U.J co r uj J M L4*) l3i, Z 04 !2. C,4 0 E o C14 LU 0 CL C, 0 UJ co M to U) IxAi cn Cl i 'i oc� CL Lu CL Lu :3 ca U- US 0 0 -0 UJ d3 z W U) C3 LU z 0 a) < LL F- E LL 0 < iE 2 LLJ = C2m 0 -j LU CL uj a 2 0 C/) ol ID ID �3 ID CL E2 :g -M ��2 8:11 E 2O (D L. E 0 (D LD ccl 0 2 a- 0 0 E 0 v 7a 116 . o - o 'a , cr co CD Lu LU E CL w �3 m' c' r- m - L, 0 C) a) �E a) 0 FQ 0 Cf) 9 W E Year Ended June 3U , 2023 2022 2021 2020 Year Ended June 38 , 2023 2022 2021 2020 &EQUIRED SUPPLEMENTARY INFORMATION For the year ended June 30, 2023 kA Employer's proportion of the net pension liability (NPL) 0.2048% 82105% U2846'& Statutorily required contribution � 2,778 3.554 4,100 4,400 ild (b) Employer's (c) proportionate share ufthe net pension Covered (NPL) payrollliability (684250) 17,013.505 i231.380\ 17.480'741 (b1c) Plan fiduciary NPLaau net position ao percentage upercentage cf of covered the total pension payroll liability (4.N 66.3 (1.3) 68.8 (1.6) 80.2 Contributions in Contributions relation tothe Contribution asopercent statutorily required deficiency Covered of covered contribution U payroll 3.554 - 18.453'012 0.018 Y6 4.100 - 17.013.505 0.024 4.480 ' 17'480.741 0.025 The amounts presented for each fiscal year were actuarial determined at12/31and rolled forward to the measurement date. These schedules are presented to illustrate the requirements to show information for 1Oyears. However until afull 10year trend has been compiled, information iopresented only for the years for which the required supplementary information is available. Page 7G'City ofAshland Annual Comprehensive Financial Report Year Ended -June 3U , 2023 2022 2021 2030 2019 2018 2017 2016 2015 2014 REQUIRED SUPPLEMENTARY INFORMATIOR For the year ended June 30, 2023 hA Employer's proportion of the net pension liability (NPL) O2U48Y& 0.2105% 0.2046% 0.2046% 0,2157% 0.2157% 0.2590% 0.2424% 0.2424% (b) Employer's ki proportionate share ufthe net pension Covered (NPL) payrollliability (24.510.198) 17.013,505 (46.512,316) 17,460J41 80,414,527 17,581.324 B0'987208 16,232,406 Q9.084.032 15.958,222 (34.849.280 15,571,834 (14,910215) 14,948,474 G.498.610 17.018.281 U2,379260 16,753.124 8b/o Plan fiduciary NPLuya net position ao percentage apercentage of of covered the total pension payroll liability (158.8) % 60,9 % (144j) 86.3 (266.4) 88.8 (20.4) 802 (190.9) 80.6 (182.3) 83.1 (223.8) 80.5 (98J) 91.9 (32.3) 1018 (73.9) 92.0 The amounts presented for each fiscal year were actuarial determined ati2/31and rolled forward to the measurement date. Year Ended 2023 2022 2021 2020 2019 2018 2017 2016 2015 2014 Statutorily required $ 4.622.246 4.488`101 4,472,240 4'1S7.228 3,396,359 3,162,190 2.774207 2,805,936 2,389,586 2,604,925 Contributions in Contributions relation tothe Contribution Covered auapercent statutorily required deficiency Payroll of covered $ 4.622'246 $ $ 10.418'399 23.3 Y6 4.468.191 - 18.463.012 242 4.472.240 - 17.013.505 263 4.157.228 - 17,460.741 238 3,396359 - 17,561,324 193 3.182'198 - 18,232,406 19.5 2,774,267 - 15,950222 17.4 2.805'936 - 15.571.834 18.0 2,389.586 ' 14,948,474 16.0 2,604,926 - 17.018,28 15.3 The amounts presented for each fiscal year were actuarial determined ati2/3land rolled forward to the measurement date. City 0fAshland, Oregon General Fund Schedule VfRevenues and Expenditures - Budget and Actual For the year ended June 3O'2O23 BN2O2i-2[23 First Year Second Year Total Actual Variance with Biennium Budget Amounts Actual Actual for Budget Final Budget Revenues: FY2O21-22 FY022'23 Period 8vedUnder Taxes » ++.vux.o/v * *6.3/9.620 $ 23.377.03" $ 23.302.862 ~ `...'...~. ~ .,,.-.. Fees, licenses and permits 2.614.500 2.614.508 1.559.203 1.008.226 2.607.509 (6.991) Intergovernmental 5.045.789 0.543.517 3.532.527 3.984.088 7.527.215 (1.010.302) Charges for services 17.411.998 17.524.920 8.242.305 9.021.354 18.263.713 738.789 Fines and forfeitures 1.089.000 1.089.008 171.088 220.910 382.005 (096.395) Interest oninvestments 70.000 76.000 73.243 302.725 435.908 359.388 Miscellaneous 115300 115300 71,660 189077 270737 155437 Total revenues 71,782227--__76,342,857 _---38,007,80,169,848 ,177,��-----��,�� Expenditures: Administration: Mayor and Council 440.310 443,316 200,011 133.123 330.134 110.102 City Managers Office 3,242,688 2,674,425 1,435,621 1.153,60 2,589,22 85,20 City Attorney 1,054072 1,054,072 30,98 D�J8 720J75 325,29/ �u�o�a CuuCourt. 1,186,598 1100598 . ���� . 414��1 . 853�13 553 .105 Human Resources 1,101,142 1,101,142 8 394,048 831,867269,275 Total for Administration //u/.mo 6,459,55 2.89,022 2,447,3" 5,336,411 1,123,142 K-InfonnationSystomDivision 2,855,05 2,970,265 1,083,371 1,315,69 2,399,070 571.195 Finance Department 5,778,297 5,562,097 2,53 ,221 2,504,582 5,042,80 518,29 City Recorder's Office 340.375 427.575 198.328 227.266 425.594 1.981 Police Department 15.944.395 15.740.108 7.070.771 8.865.534 13.944.305 1.803.004 Fire and Rescue Department 20.570.265 22.737.281 8.330.430 10.852.789 20.203.235 2.454.040 Public Works Department 7.011.037 8.109.437 2.807.081 2.986.759 5.80.040 2.315.597 Community Development Department 4.249.538 4.411.530 2.012.425 1.804,428 3.810.854 594.082 Contingency 2215847 805500 - - 605508 Total expenditures 66,001,18367,351,43L 27997655 =."°°^' ,102,112 ,249,327 �_ Excess (deficiency) of revenues over <unda*expenditures 5.780.944 8.991.418 10.010.147 9.005.391 18.075.538 10.084.120 Other financing sources (vaos): Transfers in 230.00 230.000 3.142.085 70.826 3.212.911 2.982.811 Transfers out 1 200,012 Total other financing sources (uses)(8\870, l7373I,:41� 2,926£3L(4,252,144)---(10,�u��)----,182,�� 923 Net change infund balance (3.089.992) (4.369.392) 4.005.804 4.813.247 8.897.051 13.20.043 Fund balance, beginning 18,818,995 95_ ,481,987__--3£65,79,u,987 ,637,008) �� Fund balance, ending 13,565,791,=$~�18,379,03,379,,630,035 �� Reconciliation to6AAPfund balance � Parks fund balance: 1,105,573 I i�illill liq ri lil 111111 11111 1 IN 11 mrlz��= 11=11m, Revenues: Taxes Intergovernmental Charges for services System development charges (SDC) Assessments Interest on investments Miscellaneous Total revenues Expenditures: Highways and streets: Operations and maintenance Transportation SDCs Total highways and streets Debt Service: Operations and maintenance debt Total debt Contingency Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Bond proceeds Transfers out Total other financing sources (uses) Net change in fund balance Fund balance, beginning Fund balance, ending CITY OF ASHLAND, OREGON SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL STREET FUND For the year ended June 30, 2023 BN 2021-2023 First Year Second Year Total Actual Variance with Biennium Budget Amounts Actual Actual for Budget Final Budget Original Final FY 2021-22 FY 2022-23 Period Over/Under. $ 2,137,899 $ 2,137,899 $ 2,065,803 $ 788,818 $ 2,854,621 $ 716,722 3,088,500 3,488,500 2,103,177 1,686,912 3,790,089 301,589 3,408,600 3,408,600 1,677,612 1,677,955 3,355,568 (53,032) 200,000 200,000 165,625 165,629 331,253 131,253 12,000 12,000 2,171 1,455 3,626 (8,374) 23,400 23,400 21,110 114,013 135,123 111,723 30,000 30,000 17,808 9,221 27,029 (2,971) 8,900,399 9,300,399 6,053,306 4,444,003 10,497,309 1,196,910 15,184,026 15,584,026 4,306,879 5,104,397 9,411,276 6,172,751 568,037 568,037 2,364 - 2,364 565,673 15,752,063 16,152,063 4,309,243 5,104,397 9,413,640 6,738,424 163,526 163,526 80,563 79,162 159,725 3,802 163,526 163,526 80,563 79,162 159,725 3,802 294,896 294,896 - - 294,896 16,210,485 16,610,485 4,389,805 5,183,559 9,573,364 7,037,121 (7,312286) (7,310,0 1,663,501 (739,556) 923,945 8,234,031 6,396,000 6,396,000 (6,396,000) 6,396,000 6,396,000 (6,396,000) (914,086) (914,086) 1,663,501 (739,556) 923,945 1,838,031 1,302,970 1,302,970 3,872,440 5,535,941 3,872,440 2,569,470 $ 388,884 $ 388,884 $ 5,535,941 $ 4,796,385 $ 4,796,385 $ 4,407,501 Page 79 - City of Ashland Annual Comprehensive Financial Report Changes to Actuarial Assumptions — OPEB (Single Employer Plan). The fiscal year 2023 0PEB liability was determined by on actuarial valuation as of the July 1, 3022, valuation date, calculated based on the following discount rate and actuarial assumptions, and was then projected forward to the measurement date: Inflation 2.4U%,salary increases 3.40%,discount rate 3.5496.Withdrawal, retirement, and mortality rates were based on the December 31, 2021, Oregon PERSva|uatimn. Election rates assumed that 100%ufactive members that are eligible for explicit benefits were assumed to receive those benefits and 45% of all other eligible employees. 60Y6 ufmale members and 35%mffemale members will elect spouse coverage. The lapse rate was 596.The actuarial cost method assumes the entry age isnormal. Changes to actuarial assumptions — OPEB (PERS). The Retirement Health Insurance Account /RH|A\ asset was determined by an actuarial valuation as of the December 31, 2020, date projected forward to the measurement date of June 30, 3022. The discount rate used was 6.90Y6, the inflation rate was 2.4096, and projected salary increases were l40Y6. All assumptions, methods and plan provisions used in the calculations are described in the Oregon PERS system wide GASB 75 reporting summary dated January 20, 2023, which can be found at Additional information oo the actuarial assumptions is included in the 2020 Experience Study report, published July 20, 2021. Actuarial assumptions — Pension Liability (PERS), The total pension liability was determined by an actuarial valuation as of the December 31, 2020, date projected forward to the measurement date of June 30, 2022. The discount rate used was 6.9896, the inflation rate was 2.4096, and projected salary increases were 3.40%. All assumptions, methods and plan provisions used inthe calculation are described in the Oregon PEKSsystem vvide GASB 68 reporting summary dated January 30, 2023, which can he found at Additional information on the actuarial assumptions is included in the 2020 Experience Study report, published July 20, 2021. See the Notes to the Financial Statements for other key assumptions and changes. , * »<>« f®i«w4y\/d±6f m 6G }a!a , , .., . . ... .:,»sue f INFORMATION „ ::-T «+»>¥§2«$9>¥(»(?C+�?C«¥>�«Nf»a±nt»+2¥ other Financial Schedules Page 81-Cit Ashland annual Comprehensive Financial Report Lf) 04 C�l Q0 CO LO m C) oCL oc� ccl of 4) CR r--� "t CIL U) C\j co CO .0 CD co .0 CD t'- .0 ZE 0 E (D LO CO r— C4 0) -�r CO co co m co m Cl) Cl) C:, 't m 't C'4 cy) 0) al cci U.) O'L a) m co co m O > F- 0 . . . . . . . . C', C') co CO CL >, 4) -�; cn 1.0 Cli . 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E 'f' -0 O O � O um N � m ' 1- O W N ' r co r-. LO cif O N co r-- -1t :- O LO c0 0') LO N m m �t 03 CD r- N <h LO co� ' LO O N CO O rr O) m r- LO d" LO r' LO M cy ,:Y CV Lo -,:I- O -3- Ln r- m <t 07 LO QO N m d- co '- co m LO cr� 't c.0 M O LO r- c0 oc LO r, LO r- d Cl! �h I-- CY Cl) -r c0 N m N r m LO m c0 <-0 " ' N O c0 CO c0 LO c0 N 67 m O N N c0 O CO i m m LO M (Y: cc oci t� ON co N O O co Cl) t-- co d' m d cr? � O7 ' m ' O m ' r- r-- t c0 c0 N m LO h- LO �t It d" O O m 67 O O m M O N r-- ram- LO Lf} LO O M m m LO LO c0�i- N N rl- O ' LO N co aJ "T 9 c0 c0 LO m d O N m LO LO o � '� N O O N Ld0 LOO LOj O LC) O co cD CO c0 LO co m O .- LO r-- 00 00 m r- r- r o co co cyi N cn N •- m c�? ca ' LO O N co Cl)m LO d d L O '�Y O> Lo c0 O d7 ram-- O d h- N_ 6� rl- LO r- O m m d O O O 00 co O CO N ram- Ct d' N O N N r m cla uJ 00 r. ' O N ram- N N LO ' LO N CO m 07 -zY It N ' r, O r- c0 O C II 00 M co c N cc cc O t`-- c0 c0 d- r-- CO c0 O O co W r~ 6) m GO O 0 N N Cl) UD. LO ' N LO LO N LO O N LO {') N c0 co UD LO Lo M Cl) N N N N EF} 09 N d 00d- �- N N m c0 '7 �!" 'V- co co •— t0 d- d- O O CO r0-.. m h- h- r-- ram- 6> 0) 00 co (.0 CO m cA �} m oO M m c0 0) CO o� m m - � cm cV ' c0 CC "i- c3 c� C) L LMC') o CD o LO LO rI- <I- co N N N O � v O cis v d O � rn U O 13, tB m G C TSf C O O N G cA N -C3 O N G O "C cm "0 c6 -O U N O_ al G N OQ a0.. V ID N C 7 O G i O O L O C G i to tl5 C O N N yO+ ay -U '� N O O t4 y cn C O Q7 cII d _ L -0N YC w N V C O �- �- v O L m Z N O12 c0.7 RS N O tC a)Q7 C G ttT O O O N >, O SC N N O X j c4 cB O I- Ca U) 2 H Lu CD m I- Lli o 0 Li Ui a Revenues: Taxes Intergovernmental Interest on investments Miscellaneous Total revenues Expenditures: General government: Materials and services Capital outlay Total expenditures Other financing sources (uses): Transfers in Total other financing sources (uses) Net change in fund balance Fund balance, beginning Fund balance, ending WrEft 1 L t U t- R ET'Effft� FE 11WIM AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL HOUSING FUND For the year ended June 30, 2023 BN 2021-2023 First Year Second Year Total Actual Variance with Biennium Budget Amounts Actual Actual for Budget Final Budget Original Final FY 2021-22 FY 2022.23 Period Over/Under $ 200,000 $ - $ - $ - $ - $ - - 300,000 335,950 - 335,950 35,950 2,000 2,000 857 10,631 11,488 9,488 - - - 4,800 4,800 4,800 202,000 302,000 336,807 15,431 352,238 50,238 50,079 450,079 290,973 55,969 346,942 103,137 - 100,000 93,427 - 93,427 6,573 50,079 550,079 384,400 55,969 440,369 109,710 - 400,000 200,000 - 200,000 200,000 - 400,000 200,000 200,000 200,000 151,921 151,921 152,407 (40,538) 111,869 (40,052) 48,079 48,079 128,254 280,661 128,254 80,175 $ 200,000 $ 200,000 $ 280,661 $ 240,123 $ 240,123 $ 40,123 Page 84 - City of Ashland Annual Comprehensive Financial Report Revenues: Taxes Interest on investments Total revenues Expenditures: General government: Personnel services Materials and services Contingency Total expenditures Other financing sources (uses): Transfers In Total other financing sources (uses) Net change in fund balance Fund balance, beginning Fund balance, ending CITY OF ASHLAND, OREGON SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL TOURISM FUND For the year ended June 30, 2023 BN 2021-2023 First Year Second Year Total Actual Variance with Biennium Budget Amounts Actual Actual for Budget Final Budget Original Final FY 2021-22 FY 2022-23 Period OverlUnder - $ $ 100,000 $ - $ 870,482 $ 870,482 $ 770,482 - 17,267 17,267 17,267. 100,000 887,749 887,749 787,749 80,000 59,478 59,478 20,522 629,663 611,663 611,663 18,000 165,811 - - 165,811 _ 875,474 671,141 671,141 204,333 _ 775,474_ 775,474 775,474 775,474_ 775,474 775,474 - 992,082 992,082 992,082 $ 992,082 $ 992,082 $ 992,082 Page 85 - City of Ashland Annual Comprehensive Financial Report r Mt Revenues: Intergovernmental Total revenues Expenditures: General government: Personal services Material and services Total general government Total expenditures Net change in fund balance Fund balance, beginning Fund balance, ending CITY OF i , , , ,,. SCHEDULE OF REVENUES, EXPENDITURES ■ AND CHANGES IN ■ BALANCE BUDGET AND ACTUAL 9#4AW 11 NI dfml' i For d•• June 30, 2023 BN 2021-2023 First Year Second Year Total Actual Variance with Biennium Budget Amounts Actual Actual for Budget Final Budget Original Final FY 2021-22 FY 2022-23 Period Over/Under $ 533,290 $ 810,601 $ 502,037 $ 256,256 $ 758,293 $ (52,308) 533,290 810,601 502,037 256,256 758,293 (52,308) 71,804 127,265 49,597 37,179 86,776 40,489 498,106 719,956 452,441 219,077 671,518 48,438 569,910 847,221 502,038 256,256 758,294 88,927 569,910 847,221 502,038 256,256 758,294 88,927 (36,620) (36,620) {1} (1) 36,619 36,620 36,620 36,620 36,619 36,620 - $ - $ - $ 36,619 $ 36,619 $ 36,619 $ 36,619 CITY OF A1. OREGON SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE AIRPORTBUDGET AND ACTUAL D endedFor the year BN 2021-2023 First Year Second Year Total Actual Variance with Biennium Budget Amounts Actual Actual for Budget Final Budget Original Final FY 2021-22 FY 2022-23 Period Over/Under Revenues: Intergovernmental $ 2,861,000 $ 2,861,000 $ 283,609 $ 77,798 $ 361,407 $ (2,499,593) Charges for services 326,000 326,000 169,862 198,047 367,909 41,909 Interest on investments 6,000 6,000 1,178 6,740 7,918 1,918 Miscellaneous - - - 4,622 4,622 4,622 Total revenues 3,193,000 3,193,000 454,649 287,207 741,856 (2,451,144) Expenditures: General government: Materials and services 183,398 183,398 91,627 72,919 164,546 18,852 Capital outlay 3,001,000 3,001,000 328,977 113,463 442,440 2,558,560 Contingency 5,502 5,502 - - - 5,502 Total expenditures 3,189,900 3,189,900 420,604 186,382 606,986 2,582,914 Net change in fund balance 3,100 3,100 34,045 100,825 134,870 131,770 Fund balance, beginning 186,753 186,753 264,126 298,171 264,126 77,373 Fund balance, ending $ 189,853 $ 189,853 $ 298,171 $ 398,996 $ 398,996 $ 209,143 RM lfflm- III, = =',� Revenues: Charges for services System development charges Interest on investments Miscellaneous Total revenues Expenditures: Public Works Department Total expenditures Excess (Deficiency) of revenues Other financing sources (uses): Transfers Out Total other financing sources (uses): Net change in fund balance Fund balance, beginning Fund balance, ending CITY OF ASHLAND, OREGON SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL CAPITAL IMPROVEMENTS FUND For the year ended June 30, 2023 BN 2021-2023 First Year Second Year Total Actual Variance with Biennium Budget Amounts_ Actual Actual for Budget Final Budget Original Final FY 2021-22 FY 2022-23 Period Over/Under $ 340,000 $ 340,000 $ 200,868 $ 207,475 $ 408,343 $ 68,343 140,000 140,000 39,779 35,690 75,469 (64,531) 17,400 17,400 5,661 27,519 33,180 15,780 - - 1,024 - 1,024 1,024 497,400 497,400 247,332 270,684 518,016 20,616 1,179,249 1,179,249 49,932 49,932 1,129,317 1,179,249 1,179,249 49,932 49,932 1,129,317 (681,849) (681,849) 247,332 220,752 468,084 1,149,933 (220,000) (220,000) (110,000) (110,000) (220,000) � (220,000) (220,000) (110,000) (110,000) (220,000) (901,849) (901,849) 137,332 110,752 248,084 1,149,933 901,849 901,849 1,070,908 1,208,240 1,070,908 169,059 $ - $ - $ 1,208,240 $ 1,318,992 $ 1,318,992 $ 1,318,992 Revenues: Taxes Intergovernmental Interest on investments Miscellaneous Total revenues Expenditures: General government: Material and Services Capital outlay Total expenditures Excess (Deficiency) of revenues over (under) expenditures Other financing sources (uses): Transfers Out Total other financing sources (uses) Net change in fund balance Fund balance, beginning Fund balance, ending CITY OF ASHLAND, OREGON SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL PARKS CAPITAL IMPROVEMENTS FUND For the year ended June 30, 2023 BN 2021-2023 First Year Second Year Total Actual Variance with Biennium Budget Amounts Actual Actual for Budget Final Budget Original Final FY 2021.22 FY 2022-23 Period Over/Under $ 562,000 $ 562,000 $ 687,139 $ 2,905,207 $ 3,592,346 $ 3,030,346 9,389,600 9,391,100 555,714 110,000 665,714 (8,725,386) 19,400 19,400 8,288 55,025 63,313 43,913 100,000 100,000 - - - (100,000) 10,071,000 10,072,500 1,251,141 3,070,232 4,321,373 (5,751,127) 404,000 405,500 - 4,675 4,675 400,825 9,834,000 9,834,000 924,784 881,483 1,806,267 8,027,733 10,238,000 10,239,500 924,784 886,158 1,810,942 8,428,558 (167,000) (167,000) 326,357 2,184,074 2,510,431 2,677,431 (1,247,768) (862,768) (239,172) (188,596) (427,768) 435,000 (1,247,768) (862,768) (239,172) (188,596) (427,768) 435,000 (1,414,768) (1,029,768) 87,185 1,995,478 2,082,663 3,497,431 1,701,106 1,701,106 1,891,310 1,978,495 1,891,310 190,204 $ 286,338 $ 671,338 $ 1,978,495 $ 3,973,973 $ 3,973,973 $ 3,302,635 Revenues: Taxes Charges for services Interest on investments Total revenues Expenditures: Debt service: General Obligation Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Transfers in Total other financing sources (uses): Net change in fund balance Fund balance, beginning Fund balance, ending Fri ~1 AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL DEBT SERVICE FUND For the year ended June 30, 2023 BN 2021-2023 First Year Second Year Total Actual Variance with Biennium Budget Amounts Actual Actual for Budget Final Budget Original Final FY 2021-22 FY 2022.23 Period Over/Under $ 423,126 $ 423,126 $ 221,656 $ 213,819 $ 435,475 $ 12,349 2,308,600 2,308,600 1,264,116 1,261,373 2,525,489 216,889 5,800 5,800 3,333 16,050 19,383 13,583 2,737,526 2,737,526 1,489,105 1,491,242 2,980,347 242,821 3,531,971 3,531,971 1,766,448 1,757,747 3,524,195 7,776 3,531,971 3,531,971 1,766,448 1,757,747 3,524,195 7,776 (794,445) (794,445) (277,343) (266,505) (543,848) 250,597 597,768 597,768 299,172 298,596 597,768 597,768 597,768 299,172 298,596 597,768 - (196,677) (196,677) 21,829 32,091 53,920 250,597 1,347,873 1,347,873 987,974 1,009,803 987,974 (359,899) $ 1,151,196 $ 1,151,196 $ 1,009,803 $ 1,041,894 $ 1,041,894 $ (109,302) Page 90 - City of Ashland Annual Comprehensive Financial Report Revenues: Charges for services Interest on investments Total revenues Other financing sources (uses): Transfers In Transfers Out Total other financing sources (uses): Net change in fund balance Fund balance, beginning Fund balance, ending CITY OF ASHLAND, OREGON SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL CEMETERY TRUST FUND For the year ended June 30, 2023 BN 2021-2023 First Year Second Year Total Actual Variance with Biennium Budget Amounts Actual Actual for Budget Final Budget Original Final FY 2021-22 FY 2022-23 Period Over/Under 38,500 $ 38,500 $ 12,896 $ 15,366 $ 28,262 $ (10,238) 16,400 16,400 4,879 20,826 25,705 9,305 54,900 54,900 17,775 36,192 53,967 (933) 1,000 1,000 500 500 1,000 - (130,000) (130,000) (4,879) (20,826) (25,705) 104,295 (129,000) (129,000) (4,379) (20,326) (24,705) 104,295 (74,100) (74,100) 13,396 15,866 29,262 103,362 909,427 909,427 917,499 930,895 917,499 8,072 $ 835,327 $ 835,327 $ 930,895 $ 946,761 $ 946,761 $ 111,434 CITY OF 1 OREGO11 SCHEDULE OF REVENUES, EXPENDITURES CHANGESAND i BUDGET AND ACTUAL PARKS AND RECREATION FUND (GENERAL FUND SUB -FUND) For i•i BN 2021-2023 First Year Second Year Total Actual Variance with Biennium Budget Amounts Actual Actual for Budget Final Budget Original Final FY 2021-22 FY 2022-23 Period Over/Under Revenues: Taxes $ 2,005,942 $ 942 $ - $ - $ - $ (942) Intergovernmental 180,000 297,506 103,157 47,181 150,338 (147,168) Charges for services 1,803,704 1,803,704 977,065 593,055 1,570,120 (233,584) Interest on investments 30,000 30,000 10,509 44,080 54,589 24,589 Miscellaneous 50,000 50,000 26,137 14,945 41,082 (8,918) Total revenues 4,069,646 2,182,152 1,116,868 699,261 1,816,129 (366,023) Expenditures: Parks and recreation Operations and maintenance 9,076,891 8,796,110 4,423,720 4,438,164 8,861,884 (65,774) Recreation 2,528,235 2,511,321 1,057,591 1,120,225 2,177,816 333,505 Forestry Division 1,333,925 1,263,925 487,312 531,235 1,018,547 245,378 Senior Service Division 796,255 816,456 368,720 321,336 690,056 126,400 Golf course 1,231,020 1,206,020 618,511 360,669 979,180 226,840 Contingency 448,990 448,990 - 2 - 448,990 Total expenditures 15,415,316 15,042,822 6,955,854 6,771,631 13,727,483 1,315,339 Excess (deficiency) of revenues over (under) expenditures (11,345,670) (12,860,670) (5,838,986) (6,072,370) (11,911,354) 949,316 Other financing sources (uses): Transfers in 9,969,936 11,484,936 7,502,928 3,546,996 11,049,924 (435,012) Transfers out - (300,000) (300,000) - (300,000) Total other financing sources (uses) 9,969,936 11,184,936 7,202,928 3,546,996 10,749,924 (435,012) Net change in fund balance (1,375,734) (1,675,734) 1,363,942 (2,525,374) (1,161,430) 514,304 Fund balance, beginning 1,483,225 1,783,225 1,793,398 3,157,340 1,793,398 10,173 Fund balance, ending $ 107,491 $ 107,491 $ 3,157,340 $ 631,966 $ 631,968 $ 524,477 Reconciliation to GAAP fund balance Equipment fund balance: 473,607 Total GAAP fund balance $ 1,105,573 Parks fund to the General Fund $ (1,105,573) Page 92 - City of Ashland Annual Comprehensive Financial Report Revenues: Interest on investments Total revenues Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Transfer in Total other financing sources (uses) Net change in fund balance Fund balance, beginning Fund balance, ending Reconciliation to GAAP fund balance Reserve fund to the General Fund CITY OF ASHLAND, OREGON SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL RESERVE FUND (GENERAL FUND SUB -FUND) For the year ended June 30, 2023 BN 2021-2023 First Year Second Year Total Actual Variance with Biennium Budget Amounts Actual Actual for Budget Final Budget Original Final FY 2021-22 FY 2022.23 Period Over/Under 800 $ 800 $ 210 $ 39,451 $ 39,661 $ 38,861 800 800 210 39,451 39,661_ 38,861 800 800 210 39,451 39,661 38,861 1,715,000 1,715,000 1,715,000 1,715,000 1,715,000 1,715,000 - 800 1,715,800 1,715,210 39,451 1,754,661 1,753,861 39,656 39,656 39,551 1,754,761 39,551 (105) 40,456 $ 1,755,456 $ 1,754,761 $ 1,794,212 $ 1,794,212 $ 38,756 $ (1,794,212) 11IIIIIIIIII!I1111 11@111111111111111111�1 IIIIIIIIIIIIIrIll; IIIIIIII III I III I 1 1111 111 111 111 11111111 ;: III I CITY OF ASHLAND, OREGON SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL EQUIPMENT FUND - PARKS (GENERAL FUND SUB -FUND) For the year ended June 30, 2023 BN 2019-2021 First Year Second Year Total Actual Variance with Biennium Budget Amounts Actual Actual for Budget Final Budget Original Final FY 2021-22 FY 2022-23 Period OverlUnder Revenues: Charges for Services $ 200,000 $ 200,000 $ 100,000 $ 50,000 $ 150,000 $ (50,000) Interest on Investments 8,000 8,000 2,080 10,359 12,439 4,439 Miscellaneous 20,000 20,000 - - - (20,000) Total Revenues 228,000 228,000 102,079 60,359 162,438 (65,562) Expenditures: Capital Outlay 150,000 150,000 90,155 90,155 59,845 Contingency 120 120 - 120 Total Expenditures 150,120 150,120 90,155 90,155 59,965 Net Change in Fund Balance 77,880 77,880 11,924 60,359 72,283 (5,597) Fund balance, Beginning 399,467 399,467 401,324 413,248 401,324 1,857 Fund balance, Ending $ 477,347 $ 477,347 $ 413,248 $ 473,607 $ 473,607 $ (3,740) Per GASB 54 fund combined with General Fund for GAAP reporting: (473,607) •'mil' �i' •,. • L !. ••,. CITY OF ASHLAND, OREGON SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL WATER FUND For the year ended June 30, 2023 BN 2021-2023 First Year Second Year Total Actual Variance with Biennium Budget Amounts Actual Actual for Budget Final Budget Original Final FY 2021-22 FY 2022-23 Period Over/Under Revenues: Intergovernmental $ - $ 3,000,000 $ - $ 26,250 $ 26,250 $ (2,973,750) Charges for services 17,519,000 17,519,000 8,467,224 8,630,860 17,098,084 (420,916) System developments charges 300,000 300,000 204,411 175,610 380,021 80,021 Interest on investments 185,600 185,600 65,754 304,255 370,009 184,409 Miscellaneous 51,000 51,000 4,104 1,289 5,393 (45,607) Total revenues 18,055,600 21,055,600 8,741,493 9,138,264 17,879,757 (3,175,843) Expenditures: Cost of services: Public Works - Water Conservation 568,430 568,430 127,393 111,717 239,110 329,320 Public Works - Water Operations 37,935,828 40,935,828 6,240,513 8,259,179 14,499,692 26,436,136 Public Works - Water Debt 942,580 942,580 467,697 470,533 938,230 4,350 Public Works - Water SDC's 3,376,300 3,376,300 88,608 262,821 351,429 3,024,871 Public Works - Water SDC's Debt 427,806 427,806 213,841 213,905 427,746 60 Contingency 464,844 464,844 - - - 464,844 Total expenditures 43,715,788 46,715,788 7,138,052 9,318,155 16,456,207 30,259,582 Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Loan proceeds Transfer out Total other financing sources (uses) Net change in fund balance Fund balance, beginning Fund balance, ending Reconciliation to net position: Deferred outflow - pension Deferred outflow - OPEB Capital assets, net Compensated absences OPEB implicit rate liability Net pension liability Deferred inflow - pension Deferred inflow- OPEB Accrued interest GO bonds payable Revenue bonds payable Total net position (25,660,188) (25,660,188) 1,603,441 (179,890) 1,423,551 (27,083,739) 24,011,700 24,011,700 - 2,151,168 2,151,168 (21,860,532) (100,000) (100,000) (50,000) (50,000) (100,000) 23,911,700 23,911,700 (50,000) 2,101,168 2,051,168 (21,860,532) (1,748,488) (1,748,488) 1,553,441 1,921,278 3,474,719 5,223,207 11,934,033 11,934,033 12,745,850 14,299,291 12,745,850 811,817 $ 10,185,545 $ 10,185,545 $ 14,299,291 $ 16,220,569 $ 16,220,569 $ 6,035,024 $ 507,515 87,479 28,115,047 (123,434) (241,262) (1,366,323) (517,549) (49,368) (191,765) (925,000) (9,399,881) $ 32,116,028 11 I 1 t...sa CITY OF ASHLAND, OREGON SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL WASTEWATER FUND For the year ended June 30, 2023 Revenues: Taxes Charges for services System developments charges Interest on investments Miscellaneous Total revenues Expenditures: Cost of services: Public Works - Wastewater Operations Public Works - Wastewater Debt Public Works - Wastewater SDC's Contingency Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Loan proceeds Total other financing sources (uses) Net change in fund balance Fund balance, beginning Fund balance, ending Reconciliation to net position: Deferred outflow - pension Deferred outflow - OPEB Capital assets, net Compensated absences OPEB implicit rate liability Net pension liability Deferred inflow - pension Deferred inflow- OPEB Accrued interest GO bonds payable Revenue bonds payable Rounding Total net position BN 2021.2023 First Year Second Year Total Actual Variance with Biennium Budget Amounts Actual Actual for Budget Final Budget Original Final FY 2021-22 FY 2022-23 Period Over/Under $ - $ - $ 38 $ - $ 38 $ 38 12,080,000 12,080,000 6,297,921 6,390,372 12,688,293 608,293 300,000 300,000 91,772 132,155 223,927 (76,073) 173,400 173,400 38,811 156,722 195,533 22,133 - - - 957 957 957 12,553,400 12,553,400 6,428,542 6,680,206 13,108,748 555,348 18,569,418 19,569,418 5,993,687 10,101,922 16,095,609 3,473,809 351,048 351,048 174,853 173,507 348,361 2,687 3,417,100 3,417,100 165,385 125,291 290,676 3,126,424 367,388 367,388 - - 367,388 22,704,954 23,704,954 6,333,925 10,400,721 16,734,645 6,970,309 (10,151,554) (11,151,554) 94,617 (3,720,515) (3,625,898) 7,525,656 7,421,400 8,421,400 672,428 4,090,784 4,763,212 (3,658,188) 7,421,400 8,421,400 672,428 4,090,784 4,763,212 (3,658,188) (2,730,154) (2,730,154) 767,045 370,269 1,137,314 3,867,468 7,599,786 7,599,786 7,569,687 8,336,732 7,569,687 (30,099) $ 4,869,632 $ 4,869,632 $ 8,336,732 $ 8,707,001 $ 8,707,001 $ 3,837,369 $ 426,872 110,579 34,696,352 (109,267) (317,225) (1,149,217) (435,311) (61,226) (5,932) (215,000) (7,019,358) 2 $ 34,628,270 Page 96 - City of Ashland Annual Comprehensive Financial Report 14%�M CITY OF ASHLAND, OREGON SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL STORMWATER FUND For the year ended June 30, 2023 Revenues: Charges for services System developments charges Interest on investments Total revenues Expenditures: Cost of services: Public Works - Stormwater Operations Public Works - Stormwater SDC's Debt service Contingency Total expenditures Net change in fund balance Fund balance, beginning Fund balance, ending Reconciliation to net position: Deferred outflow - pension Deferred outflow - OPEB Capital assets, net Compensated absences OPEB implicit rate liability Net pension liability Deferred inflow - pension Deferred Inflow- OPEB Accrued interest GO bonds payable Total net position BN 2021-2023 First Year Second Year Total Actual Variance with Biennium Budget Amounts Actual Actual for Budget Final Budget Original Final FY 2021-22 FY 2022-23 Period fiver/Under $ 1,574,600.00 $ 1,574,600.00 $ 793,847 $ 800,610 $ 1,594,457 $ 19,857 - - 33,287 15,089 48,376 48,376 25,300 25,300 8,992 41,088 50,080 24,780 1,599,900 1,599,900 836,126 856,787 1,692,913 93,013 2,407,654 2,407,654 722,578 670,811 1,393,389 1,014,265 23,300 23,300 12,120 - 12,120 11,180 607,712 607,712 11,550 11,350 22,900 584,812 74,203 74,203 - - - 74,203 3,112,869 3,112,869 746,248 682,161 1,428,409 1,684,460 (1,512,969) (1,512,969) 89,878 174,626 264,504 1,777,473 1,757,414 1,757,414 1,777,615 1,867,493 1,777,615 3,535,029 $ 244,445 $ 244,445 $ 1,867,493 $ 2,042,119 $ 2,042,119 $ 1,797,674 $ 81,694 32,831 502,949 (2,391) (101,280) (219,934) (83,309) (17,495) (308) (55,000) $ 2,179,876 CITY OF ASHLAND, OREGOR SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL ELECTRIC FUND Revenues: Intergovernmental Charges for services Interest on investments Miscellaneous Total revenues Expenditures: Cost of Services: Administration - Conservation Electric - Operations Debt service Contingency Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Loan proceeds Total other financing sources (uses) Net change in fund balance Fund balance, beginning Fund balance, ending Reconciliation to net position: Deferred outflow - pension Deferred outflow - OPEB Capital assets, net Compensated absences Lease liability OPEB implicit rate liability Net pension liability Deferred inflow - pension Deferred inflow- OPEB Deferred revenue Rounding Total net position For the year ended June 30, 2023 BN 2021-2023 First Year Second Year Total Actual Variance with Biennium Budget Amounts Actual Actual for Budget Final Budget Original Final FY 2021-22 FY 2022-23 Period Over/Under $ 420,000 $ 420,000 $ 50,308 $ 12,618 $ 62,926 $ (357,074) 36,554,204 36,554,204 17,692,125 18,204,624 35,896,749 (657,455) 50,000 50,000 18,608 116,165 134,773 84,773 594,000 594,000 63,231 337,472 400,703 (193,297) 37,618,204 37,618,204 17,824,272 18,670,879 36,495,151 (1,123,053) 2,486,300 2,486,300 762,029 812,038 1,574,067 912,233 34,702,939 34,702,939 15,434,592 15,714,656 31,149,248 3,553,691 443,624 443,624 21,850 - 21,850 421,774 1,128,985 1,128,985 - - - 1,128,985 38,761,848 38,761,848 16,218,471 16,526,694 32,745,165 6,016,683 (1,143,644) (1,143,644) 1,605,801 2,144,185 3,749,986 4,893,630 3,000,000 3,000,000 3,000,000 3,000,000 3,000,000 - - - 3,000,000 1,856,356 1,856,356 1,605,801 2,144,185 3,749,986 7,893,630 3,383,408 3,383,408 3,418,148 5,023,949 3,418,148 34,740 $ 5,239,764 $ 5,239,764 $ 5,023,949 $ 7,168,134 $ 7,168,134 $ 1,928,370 $ 911,844 106,570 7,242,725 (206,626) (7,850) (266,862) (2,454,853) (929,873) (62,748) 65,000 (5) $ 11,565,456 I III I I I!! I IIIIIIIIIiIIIIIIi I III IMIZI 1 1 Revenues: Intergovernmental Charges for services Interest oninvestments Miscellaneous Total revenues Expenditures: Cost of services: Personal services Materials and services Capital outlay Contingency Total expenditures Net change in fund balance Fund balance, beginning Fund balance, ending Reconciliation tonet position: Deferred outflow -pension Deferred outflow 'OPEB Capital assets, net Compensated absences OPEBimplicit rate liability Net pension liability Defenndirflow-pnnoion Defenedi|nOow'0PEB Rounding Total net position CITY OF ASHLAND, OREGON SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTU TELECOMMUNICATIONS FUND I For the year ended June 30`2023 BN2U2i-2O2S First Year Second Year Total Actual Variance with Biennium Budget Amounts Actual Actual for Budget Final Budget Original Final FY2O2i-22 FY2O22-23 Period Over/Under 5.583,603 5.583,603 2.780,392 2.817,541 5,587,933 14,330 24,660 24,660 10,849 56319 67.168 42.508 1,83 ,6Q4 1131,694 664148 684,406 1,328,645 508,049 3.329.605 3.329,605 1.554.571 1.669.994 3.224.565 105.040 125,000 188J50 47,585 47,565 141.185 148 ' - 63,750 $ 223,926 26,049 %0.093 (28.128) (69/73) (6O2.848) (228.353 (14.S19) (4) "age 99 - City of Ashland Annual Comprehensive Financial Report ASSETS Current assets: Cash and investments Interest and accounts receivable, net Notes receivable Inventories Total current assets Non -Current assets Capital assets, not being depreciated oramortized: Capital assets, being depreciated oramortized: Non -Current capital assets Accumulated depreciation Capital assets, net Total Assets Deferred Outflows ofResources: Deferred Outflows -Pension Deferred 0uff lowo-OPEB Total Deferred Outflows LIABILITIES, DEFERRED INFLOWS AND NET POSITION Current liabilities: Accounts payable Accrued salaries, vacation and payroll taxes Cumpenoanatedaboenoaa Total current liabilities Long-term liabilities: Compunsenatedaboonceo Total 0PE8Liabilities Proportionate Share ofNet Pension Liability Accrued claims Total long-term liabilities |naumnoo Health Samb*o Benefits Equipment Fund Fund Fund Tu�� $ 1,601,496 $ 2,248761 $ 7,074206 $ 10,924,553 24,045 806 8,912 33,823 8.244 - ' 0.244 - - 17.090,095 17,000.095 ' - ' -4,317,959 - ,317,959 - ' 194,580 194,588 - ' - - 2.+47" ^.+_.. 90749 34,081 188,408 312,238 - ' 7,687 7,687 - 8,169 8,169 24,506 24,506 - - 54.698 54.898 ' - 623,889 523,809 Total liabilities Deferred Inflows of Resources Defened|nDowo-Panoiono - ' 198.436 198.436 Deferred Inflows 'DPEB ' - 12070 12.070 Total Deferred Inflows - ' 210506 210506 Net Position Net Investment inCapital Assets - - 4.317.869 4.317.959 Unrestricted 1276155 2225546 6308354 8810055 Total net position $ 1//6/55 * 14,128,014 Page 100 - City of Ashland Annual Comprehensive Financial Report }r.:,.:, r . CITY OF ASHLAND, i • i AND CHANGES IN NET POSITION FUNDSINTERNAL SERVICE For d•d June 30, 2023 Operating revenues: Service charges and fees Miscellaneous Total revenues Operating expenses: Cost of service Depreciation Total operating expenses Operating income (loss) Nonoperating income (expense): Interest income Total nonoperating income (expense) Change in Net Position Total Net Position - beginning Total Net Position - ending Insurance Health Service Benefits Equipment Fund Fund Fund Totals $ 1,896,954 $ 2,857,526 $ 4,436,559 $ 9,191,039 24,122 - 280,597 304,719 1,921,076 2,857,526 4,717,156 9,495,758 1,672,966 2,668,448 2,139,833 6,481,247 - - 855,836 855,836 1,672,966 2,668,448 2,995,669 7,337,083 248,110 189,078 1,721,487 2,158,675 17,915 47,079 144,097 209,091 17,915 47,079 144,097 209,091 266,025 236,157 1,865,584 2,367,766 1,010,130 1,989,389 8,760,729 11,760,248 $ 1,276,155 $ 2,225,546 $ 10,626,313 $ 14,128,014 •- • •I I I I I i I I i I I i I• I I I•, .•• UUMWIlm, l STATEMENT OF For d•d June 30, 2023 Cash flows from operating activities: Receipts from customers and users Receipts from interfund services Payments to suppliers Payments to employees Net cash from operating activities Cash flows from capital and related financing activities: Acquisition and construction of capital assets Net cash from capital and related financing activities Cash flows from investing activities: Interest from investments and other income Net increase (decrease) in cash and investments Cash and investments, beginning of year Cash and investments, end of year Reconciliation of operating income to net cash provided by operating activities: Operating income Depreciation and amortization Change in assets and liabilities: (Increase) decrease in: Receivables Net Pension Assets, Outflows/Inflows OPEB, Outflows/Inflows Inventories Increase (decrease) in: Accounts payable and accrued liabilities Other liabilities Net cash from operating activities Insurance Health Service Benefits Equipment Fund Fund Fund Total $ 24,122 $ - $ - $ 24,123 1,885,737 2,884,633 4,715,744 9,486,114 (1,533,413) (2,599,742) (1,899,221) (6,032,376) - - (689,065) (689,066) 376,446 284,891 2,127,458 2,788,795 - (1,298,748) (1,298,748) - (1,298,748) (1,298,748) 17,915 47,079 144,097 209,091 394,361 331,970 972,808 1,699,139 1,207,135 1,916,791 6,101,488 9,225,414 $ 1,601,496 $ 2,248,761 $ 7,074,296 $ 10,924,553 Schedule of non -cash capital and related financing activities: 248,110 189,078 1,721,487 2,158,675 - - 855,836 855,836 (11,215) 27,109 (1,412) 14,482 - - (358,707) (358,707) - - (33,477) (33,477) - (9,011) (9,011) 139,551 68,704 (53,034) 155,221 - - 5,776 5,776 $ 376,446 $ 284,891 $ 2,127,458 $ 2,788,795 Unrealized gain (loss) on investments 9,797 14,771 46,468 71,036 Net noncash investing, capiial and financing activities $ 9,797 $ 14,771 $ 46,468 $ 71,036 Page 102 - City of Ashland Annual Comprehensive Financial Report Revenues: Intergovernmental Charges for services Interest on investments Miscellaneous Total revenues Expenditures: Cost of services: Materials and services Contingency Total expenditures Excess (deficiency) of revenues over (under) expenditures Net change in fund balance Fund balance, beginning Fund balance, ending Reconciliation to net position: Accrued claims and judgments Deferred Revenues Total Net Position CITY OF ASHLAND, OREGON SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN NET POSITION - BUDGET AND ACTUAL INSURANCE SERVICES FUND For the year ended June 30, 2023 BN 2021-2023 First Year Second Year Total Actual Variance with Biennium Budget Amounts Actual Actual for Budget Final Budget Original Final FY 2021-22 FY 2022-23 Period Over/Under 3,805,644 3,805,644 1,840,742 1,896,954 3,737,696 (67,948) 1,900 1,900 2,305 17,915 20,220 18,320 80,000 80,000 19,348 24,122 43,470 3,887,544 3,887,544 1,862,395 1,938,991 3,801,386 (86,158) 3,085,770 3,085,770 1,202,790 1,577,178 2,779,968 305,802 92,573 92,573 - - - 92,573 3,178,343 3,178,343 1,202,790 1,577,178 2,779,968 398,375 709,201 709,201 659,605 361,813 1,021,418 312,217 709,201 709,201 659,605 361,813 1,021,418 312,217 173,544 173,544 134,959 794,564 134,959 (38,585) $ 882,745 $ 882,745 $ 794,564 $ 1,156,377 $ 1,156,377 $ 273,632 $ (255,881) 375,659 $ 1,276,155 Page 103 - City of Ashland Annual Comprehensive Financial Report Revenues: Charges for services Interest on investments Miscellaneous Total revenues Expenditures: Cost of services: Materials and services Contingency Total expenditures Net change in fund balance Fund balance, beginning Fund balance, ending CITY OF ASHLAND, OREGON SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN NET POSITION - BUDGET AND ACTUAL HEALTH BENEFITS FUND For the year ended June 30, 2023 BN 2021.2023 First Year Second Year Total Actual Variance with Biennium Budget Amounts Actual Actual for Budget Final Budget Original Final FY 2021-22 FY 2022-23 Period Over/Under $ 11,047,137 $ 11,047,137 $ 5,751,958 $ 2,857,526 $ 8,609,484 $ (2,437,653) 20,200 20,200 7,198 47,079 54,277 34,077 - - 3,736 - 3,736 3,736 11,067,337 11,067,337 5,762,892 2,904,605 8,667,497 (2,399,840) 11,685,180 11,685,180 5,236,858 2,668,448 7,905,306 3,779,874 350,556 350,556 - - - - 350,556 12,035,736 12,035,736 5,236,858 2,668,448 7,905,306 4,130,430 (968,399) (968,399) 526,034 236,157 762,191 1,730,590 1,438,668 1,438,668 1,463,355 1,989,389 1,463,355 24,687 $ 470,269 $ 470,269 $ 1,989,389 $ 2,225,546 $ 2,225,546 $ 1,755,277 Page 104 - City of Ashland Annual Comprehensive Financial Reporl CITY OF ASHLAND, OREGON SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN NET POSITION - BUDGET AND ACTUAL EQUIPMENT FUND For the year ended June 30, 2023 Revenues: Intergovernmental Charges for services Interest on investments Miscellaneous Total revenues Expenditures: Cost of services: Public Works - Maintenance Public Works - Purchasing and Acquisition Contingency Total expenditures Net change in fund balance Fund balance, beginning Fund balance, ending Reconciliation to Net Position: Deferred Outflow - Pension Deferred Outflow - OPEB Capital assets, net Accrued compensated absences OPEB implicit rate liability Net Pension liability Deferred Inflow - Pension Deferred Inflow - OPEB Rounding Total Net Position BN 2021-2023 First Year Second Year Total Actual Variance with Biennium Budget Amounts Actual Actual for Budget Final Budget Original Final FY 2021.22 FY 2022-23 Period Over/Under 8,677,842 8,677,842 4,499,869 4,436,559 8,936,428 258,586 6,000 6,000 26,166 144,097 170,263 164,263 204,200 204,200 528 280,597 281,125 76,925 8,888,042 8,888,042 4,526,563 4,861,253 9,387,816 499,774 4,330,663 4,630,663 2,220,055 2,319,469 4,539,524 91,139 3,208,800 2,908,800 300,241 1,501,667 1,801,908 1,106,892 129,920 129,920 - - - 129,920 7,669,383 7,669,383 2,520,296 3,821,136 6,341,432 1,327,951 1,218,659 1,218,659 2,006,267 1,040,117 3,046,384 1,827,725 3,615,145 3,615,145 3,868,239 5,874,506 3,868,239 253,094 $ 4,833,804 $ 4,833,804 $ 5,874,506 $ 6,914,623 $ 6,914,623 $ 2,080,819 $ 194,589 20,890 4,317,959 (32,674) (54,698) (523,869) (198,436) (12,070) $ 10,626,313 CITY OF ASHLAND, OREGOtA CAPITAL ASSETS USED IN THE OPERATION OF GOVERNMENTAL FUNDS BYSOURCE Governmental funds capital assets: Lease assets 118,648 Land 16.390.297 Buildings and improvements 45,924,432 Improvements other than buildings 62,851.246 Machinery and equipment 9.839,047 Construction in pmgmua 4,105,881 Total capital assets 138,224,550 Investments in governmental funds capital assets bysource: General and capital projects funds 68.793,905 Special revenue funds 64.885.888 Leased hoother agencies 14584747 Total investments in governmental funds capital assets This schedule represents only the capital asset balances related to governmental funds before accumulated depreciation and amortization. Accordingly, the capital assets reported inInternal Service Funds are excluded from the above amounts. Generally, the capital assets ofinternal service funds are included as the appropriate business activity or governmental activity in the Statement of Net Position . Page 106 - City of Ashland Annual Comprehensive Financial Report C/) 0 z LL. z 0 UJ Z F- 0 C/) , LLJ > UJ 5 0 F- W < ui C14 0 U) UJ 0 U) > C14 < 0 -j LL 0 = 0 LL- o < -j Z LL =D 0 z 0 cl — uj LL U) UJ 0- 0 ui tQ O E > 0 E O m LLJ w w m w < m N t-- N Cl m Ln t0 LO m -� I CN t-c" Ol Cli co c�i Lri -It CD o Cyi o c3i to m O Ir a) co cD lo Ili WL n C� 10 lA oo oo �2 oo -Ic2 Z to rn ai co co co co u*) -Ir r-- Lo oo Lci o S2 't cl) 'r Lq m co cl m m cl �2 � oo c� LQ r--� <'! 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Financial Trends Page These tables contain trend information that may assist the reader in assessing the City's current 111 -124 financial performance by placing it in historical perspective. Revenue Capacity These tables contain information that may assist the reader is assessing the viability of the 126 -134 City's revenue sources. Debt Capacity These tables present information that may assist the reader in analyzing the affordability of the City's current levels of outstanding debt and the City's ability to issue additional debt in the 135 -141 future. Economic and Demographic Information These tables offer economic and demographic indicators that are commonly used for financial 142 -143 analysis that can help the reader understand the City's present and ongoing financial status. 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' ' �( cD OI c\� N Olt lzi Ln Lfi 14�i ai o' co CO SCO Lo cyi lo rxi o co t -'t ID u5 L 4z� C5 Imo c4 -ci M 'o co Iq cco� CIA t-- IQ m N rl- t li (N ozi r-i o EH co CO co CCL a, Im cl�i cn lz� o CO tl It O clzi r O 'Xi o to CU lu :3 > d) o o a) o E= -as > 'r- E > 6— > d.rL > E x A '2 > (D a3 cL E) 2 i5 I N u) LZ :�E x C) uj CD cL . > LU o .2 0 D- C N oi co w �r--: �o a y Zw ER Efi CITY OF ASHLAND, OREGON FUND BALANCES, GOVERNMENTAL FUNDS Last ten years For the year ended June 30 General Fund: 2023 2022 2021 2020 2019 2018 2017 2016 2015 2014 Nonexpendable: Prepaid Items $ 729 $ 40,390 $ 17,246 $ - $ - $ - $ - $ - $ - $ Restricted for: Asset forfeiture 36,755 35,699 35,497 35,217 34,459 23,972 32,313 25,784 29,678 281897 Grant restrictions 2,300,000 Transient occupancy tax- tourism 87,461 262,617 501,558 487,873 425,141 338,658 129,763 99,108 116,131 Library services - - - - - - - 56,587 142,497 Donor restrictions 22,235 22,235 22,235 22,235 22,235 22,235 22,235 22,235 22,235 22,230 Committed for: Parking surcharge 370,085 391,600 397,017 397,017 370,085 370,085 370,085 370,085 334,949 287,725 Public art 78,367 43,075 69,020 43,075 21,392 19,919 99,324 109,938 85,667 78,154 Future downtown parking supply - 693,292 573,166 413,558 241,326 Affortable housing - - - - - - 166,351 166,351 166,351 148,426 Unassigned, reported in: General Fund 18,470,651 17,577,388 10,339,463 3,680,245 3,824,249 3,968,680 4,527,421 3,636,527 3,671,969 3,731,916 Total General Fund 21,278,824 18,891,140 11,716,261 5,092,905 5,001,619 4,830,032 5,556,387 4,460,683 4,466,544 4,555,976 Street Fund: Restricted for: System development charges 2,978,031 2,882,757 2,659,497 2,522,973 2,641,068 2,511,605 2,431,470 2,619,729 2,479,609 2,415,789 Committed reported in: Special revenue funds 1,818,354 2,653,184 1,212,943 (841,788) 2,174,869 2,323,501 3,231,966 2,795,238 2,798,621 2,321,834 Total Street Fund 4,796,385 5,535,941 3,872,440 1,681,185 4,815,937 4,835,106 5,663,436 5,414,967 5,278,230 4,737,623 Parks Fund: Committed reported in: Parks Activities 1,362,768 1,107,369 788,308 386,186 313,140 503,626 583,394 Total Parks Fund 1,362,768 1,107,369 788,308 386,186 313,140 503,626 583,394 All Other Governmental Funds: Restricted for: System development charges 320,568 284,878 245,100 164,540 104,546 29,187 314,934 606,669 557,297 508,399 Transient occupancy tax - tourism 992,082 Grant restrictions 36,619 36,619 36,620 36,620 36,620 33,804 33,801 33,804 33,797 33,801 Airport activities 398,996 298,171 264,126 376,568 235,659 202,017 - 138,905 117,516 80,488 Debt service 1,041,894 1,009,803 987,974 1,037,697 1,035,856 1,027,297 976,090 1,028,912 861,560 794,695 Cemetery perpetual care 946,762 930,895 917,499 954,825 984,914 970,304 955,357 944,552 922,667 896,572 Committed for: Committed for parks activities 3,973,973 1,978,495 1,891,310 1,596,623 1,428,986 981,826 852,407 1,536,623 209,302 332,482 Committed for affortable housing 240,123 280,661 128,254 109,079 69,986 Committed for food and beverage - - - - - - - 524,663 470,422 Committed for facilities 91 923,362 825,808 754,031 756,172 1,110,763 2,000,302 2,004,725 1,667,528 944,553 Special revenue funds 263,903 173,227 - - Total all other governmental funds 8,949,441 5,742,884 5,296,691 5,029,983 4,652,739 4,619,101 5,306,118 6,294,190 4,894,330 4,061,412 Total governmental funds $ 35,024,649 $ 30,169,965 $ 20,885,392 $ 13,166,841 $ 15,577,664 $ 15,072,547 $ 16,912,127 $ 16,482,980 $ 15,142,730 $ 13,938,405 Fund Balance Comparison _ Governmental Funds Last Ten Years $35,000,000 '.. $30,000,000 $25,000,000 $20,000,000 7.7 $15,000,000 $10,000,000 $5,00D,000 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 '.. 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'r N :z cy� -It 0 0 UJ m c, " Lo m - m m m " "T co w to " 'It w — cj li 0 — ci c,! �L oc� -I q ,:I �:- aj vi, �i m m O In O N -'r Lo � W ci m v N 't LC Iri O (14 clj 10 m cq c� Lq c3i -c� CL (1)d c,4 cA CD CD cD W Cl m IT N O m - ol Ltd M co (D D t M 1:7� c\! cv� M c\1 cl, m n a� cl� 05 c6 :T� c4 't -,t o mm l000 Z�) U- cc m co 'D co T ci 0 LL c14LW cc m m m O m cli Co Ili Cl� 't tIl:, " c,4 c) vi m c,\! O cO Ici cl� m "r Lo It cO Lci oc� ai cNi "i m a) 04 a) -Ir cli co Cy� co 0i c:l - - - - co (D to m — l o C-4 = 1�31 m m mm c� -,t r �o m rY r- C� cli 04 t < c'! m c\! cD m N Co (o co o u- CD LL ca o cc >- u- 7E5 u- E E u- o -a) E cc u- LL 4) > o w in c <w' > E 2 o 5E Ew i!w J) (p - o LL E m LL w w c o E co E LIJ u) w m cL Z5 E 6 In o w E E 2 2- Q 0 76 '5 E — — — cL C) L) o o o o t3 �C-C UM oo iM�: 3M: Lu I-- E D-- uj (3 a- G- cL CD LL CITY OF ASHLAND, OREGON ASSESSED AND ESTIMATED ACTUAL VALUE OF TAXABLE PROPERTY Last ten years - Unaudited Fiscal Year Ended June 30, Real Property Mobile Home Personal (1) Utilities 2023 $ 3,060,020,771 $ 8,204,099 $ 30,161,270 $ 43,807,000 $ 2022 2,957,535,236 7,927,850 32,239,590 43,250,100 2021 2,849,800,218 7,695,981 37,736,900 40,040,300 2020 2,745,946,271 7,428,132 39,388,970 39,719,700 2019 2,648,762,575 7,176,174 40,011,240 42,200,100 2018 2,550,677,170 6,701,376 37,518,450 38,356,118 2017 2,458,564,994 6,700,924 37,949,290 34,169,600 2016 2,367,355,356 6,526,881 40,417,280 31,573,600 2015 2,274,534,883 6,445,605 38,438,560 29,027,740 2014 2,154,231,164 6,060,576 36,756,490 24,858,300 2013 2,079,286,927 6,060,300 36,739,550 26,166,700 All property is evaluated once every six years as required by state statute (1) Includes non-profit housing Source: Jackson County Assessor tax roll property values Real Property Value and Taxable Ratio $3 000 000 000 Last Tell Years $2,S00,000,000 $2,000,000,000 $1,500,000,000 $1,000,000,000 =.. $500,000,000 2014 2015 2016 2017 2018 2019 .....:Total Property Taxable Ratio Total Property Tax Rate Taxable ratio (True Cash Value to Assessed) 3,142,193,140 4.29 1 55.8% 3,040,952,776 4.36 68.1 % 2,935,273,399 4,36 65.7% 2,832,483,073 4.47 65.2% 2,738,150,089 4.43 69.5% 2,633,253,114 4A4 66.9% 2,537,384,808 4.40 68.2%Q 2,445,873,117 4.41 70.0% 2,348,446,788 4.61 72.1% 2,221,906,530 4.61 72.3% 2,148,253,477 4.63 73.3% 2020 2021 2022 80.0% 70.0% 60.0% 50.0% 40.0% 30.0% 20.0% t. 10.0% 0.0% 2023 s •, i ♦ Y • A.. • •. • r ;3 - - - - �? 73 64 M � 1� - - of - - - - of of - 0. -6 ti 1� --l: ID - - - - - - - - - - In uj en In - -- - - - - - - - E > U) ui i 'n z Z: 0 W 0 uj co 'a U) (D Ul > LU :z < F- CL CL 0) U) �a < < a) - - - - - - - - - - �4 C,� "j _3 — U) w W :�-, < LU LLJ 0 C L CL > a� a) L 7 0 o o - - - - - - - - - - CU lz� 17� 1� C� ui 64 E 69 C'l E CITY OF ASHLAND, OREGON PROPERTY VALUE AND NEW CONSTRUCTION HISTORY Last ten years - Unaudited Commercial Construction Residential Construction Fiscal Year Property Number Number Ended June 30, Value (1) of Units Value of Units Value 2023 3,142,193,140 2022 3,040,952,775 2021 2,935,273,399 2020 2,832,483,073 2019 2,738,150,089 2018 2,633,253,114 2017 2,537,384,808 2016 2,445,873,117 2015 2,348,446,788 2014 2,262,503,440 (1) Property value is assessed valuation 4 $ 5,246,940 49 $ 15,808,170 6 22,972,074 52 8,852,280 8 38,688,145 182 28,399,687 4 4,006,566 83 12,950,709 3 3,576,094 94 15,513,154 6 2,525,849 80 13,441,485 7 31,479,266 70 13,313,136 6 6,513,734 57 12,204,836 8 18,530,998 62 13,371,460 9 4,770,334 50 10,032,795 Source: City of Ashland, Community Development Department Jackson County Assessor ro Commercial Construction 9 Residential Construction ]�MITIIIII III! ITIM III ii I Hill I li CITY OFA8HLAND.ORESON FOOD AND BEVERAGE TAX REVENUES BYFUND (amounts expressed inthousands) Last ten years ~Unaudited Fiscal Year General Street Capital Central Ended June J0 Fund Fund Improvement Wastewater Service Tnm! Cumulative 2023 $59 *0 $2.805 $8 $0 *2.904 $27.010 2022 O 2.008 087 O 0 2.093 24.655 2021 0 1.816 822 D 0 2.438 21.882 2020 0 341 864 1.800 0 2.885 19.524 2019 0 040 804 1.801 O 3.051 10.818 2010 0 708 758 1.600 O 3,04 13.867 2017 0 255 709 2.005 0 2.969 10.793 2016 O 0 565 2.260 0 2.825 7.824 2015 0 0 520 2.081 0 2.001 4.999 2014 0 O 473 1.892 O 2.305 2.398 Ms,nem/ �, Street 19op M Wastewater uCentral service Current and ten years ago PenmnbQo 2023 of Total Aomnaaod Assessed Taxpayers Type nfBusiness Valuation Valuation Pacific Rental Properties LLC Housing 23,090.380 U096 Deluca Ronald LTrustee ETAL Housing 16.884,090 8.56% AviutoOurp Utility 16.708.000 0,68Y& Ashland Hills Hotel LLC Motel 12.935.828 0.43% Ashland Community Hopaity| Hospital 11.749.480 8309& Charter Communications Utility 9,660.874 0,3296 Aah|anderAshland LLC Housing 9.137,278 0.30Y& Ashland Shopping Center Retail 7.587.840 0,2596 Mark Antony HiatPmpoLLC Motel 7.567.370 0.25Y6 Skylark Real Property Group LLC Hu«ai»Q 7.458.200 02596 Grizzly Peak LLC Housing 7.313.780 0.2496 Band'sInn Limited Ptnuhip Motel 7.139.300 0.24% All other 3'084.000'946 05.40% Total $ 3'142'193.140 100.00% r Housing Other Hospital Retail CITY OF ASHLAND, OREGON PRINCIPAL PROPERTY TAXPAYERS, CONTINUED Current and ten years ago Percentage 2014 of Total Assessed Aas000md Taxpayers Type ofBusiness Valuation Valuation Ronald LDeluca Housing $10,725'940 0.45% AxistaCurp. Utility 9.774.000 8.4196 Ashland Community Hopada| Hospital 8'753.398 037% Pacific Financial . Inc. Financial 6.799.150 0289& 8evedyRydbom Retail 6.646.020 0,24% Charter Communication Retail 5.488.000 0239& Skylark Assisted Living Assisted Care 5.540'800 0.2496 Band'a|nn Housing 5.312,560 0.23% Plaza Hospitality Motels 5.174.180 022% Century|ink Utility 5.334.800 0.2396 All other $2.201.651.108 97,0996 Tnb| $2.360.216.806 100.00Y6 Source: Jackson County Assessor 9 Housing Motelsl r Utility Assisted Care 7 Hospital Retail Motels aw Assisted Care P Financial CD C) m CD r-- �2 w LO LO r- r- �t CD m N co Cli r--, CO CO cq CO M� Co CO CIJ C) Co r- N " r- r- CO 'r W -T 00 00 M 3: -,Zr m LO LO -,:r w U) w 'IT co C) LO M It LO Cl) co r- Cl) 0) CD 00 C> U) cn F— ::3 Z m (D 00 co CC) a: ca )o CD :3 z z 5; 0') N CD CO cq cli " . . �:: . co') o < =S co a. U) a) m m CD m r- co r- LO co uj (a x mmmm < cu cc I-- z z Z3 LLJ (n 691 > -0 z UJ a -0 (D LO 6) CZ) O O CD CD CD (=1 CD cu a m O I-- lz� Oi C::i 1--i Ci :::� I=i CD x (1) = CD :!-! C-,i C"i 00 co LO CDr- (:::) co U-S CD Mui 0 -0 0 > cu 0 a) I-- m LO Lo 0 F— 4-U- mGa _j co 00 m �-D !�2 Lo cD (D LO r- CD m C\4 r m OD LO CD co C) 4) x N C,,� C-4 C-5 C-4 " C4 c"T C\f UJ 0 C/) Co F- z F- U) >- CL >% 0 < W co x a 6e LL- LLJ 4) (1) > 0) a) cn co Q0 -:r r- 'Ir tl- r-_ w m 't CD �2 CD m 0 -6- a zm (n oc� =� C� ai ai clz� Lo - Vi 0 = a) a) = x — N C'J C\j - — — — — — C ca cc 0 ca U E0 U- ui CID co M CD C) I'- M U-� z ui cl:� r,-: CO I-q ',J- 't r-- C'� M C'� I-- CIJ 0) M cc� M co m m CY) cn m m U) X C) L) CO (.0 CO CD cl) r- co co co a-, m co m I-- 4 r--i cc "i Ici LQ 3i — — — — — — — — — - LU = = 0 U- (D 00 m <0 I- w co co Uci co m t-- *- m C) r-�, lx�� C"! r-- : cyi (p cn CNI C2 <D C5, C> -C3 Cl) CL X 0 E 2 co 5-- i�: 0 CL 0 cl) E 0 to a) -0 CD a, Cl) -ZD -0 y CD C\j C:> C\l N CD . CD . CD . 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Last ten years - Unaudited Fiscal Delinquent Percent of Percent of Year Percent of Tax Total Tax Outstanding Delinquent Ended Total Tax Levy Current Tax Levy Collections Total Tax Collections to Delinquent Taxes to Tax June 30, (1) Collections (2) Collected (2)(3) Collections Tax Levy Taxes Levy 2023 $ 13,688,352 $ 12,939,489 94.53% $ 302,764 13,242,253 96.74% 495,800 4% 2022 13,274,448 12,798,283 96.41% 277,348 13,075,631 98.50% 432,757 3% 2021 12,812,936 12,082,698 94.30% 703,713 12,786,411 99.79% 442,276 4% 2020 12,656,862 11,970,900 94.58% 283,003 12,253,903 96.82% 717,417 6% 2019 12,133,433 11,465,438 94.49% 300,603 11,766,041 96.97% 741,442 6% 2018 11,686,504 11,077,325 94.79% 270,018 11,347,343 97.10% 744,932 6% 2017 11,165,588 10,584,077 94.79% 292,706 10,876,783 97.41% 718,956 6% 2016 10,782,252 10,204,495 94.64% 303,781 10,508,276 97.46% 698,038 6% 2015 10,374,563 9,774,296 94.21% 358,851 10,133,147 97.67% 768,885 7% 2014 10,453,597 9,799,116 93.74% 468,669 10,267,785 98.22% 704,806 7% (1) Includes levy within the tax base, levy for bonded indebtedness, miscellaneous assessment payments in lieu of tax, and tax levy shared offsets (2) Includes adjustments, rounding and discounts (3) Delinquent taxes collected represent accumulative amounts for the specific fiscal year Pert fax Levies and Collectiorm 0 Total Tax Levy M Total Tax Collection Z Iq ON N M cO O z z T3 O z z O �2 O O mil' V i!z c; 6' 131 17 E Z 76 C) co W, O a y_ o <r M r- o� M O o W o) N Ch 'mot M L(7 M i' O O CO m C a !-' h cYJ N M LO - n �D N � 0 U 2 w � p 0 N o rt O c? C9 cl' o N O O O O C � O N Cn M N M M c0 •C' O N 47 'O tE co N h O of o7 Cn Cl O [o tC7 m O tYJ o O N ui N = m O m M I` O M t!J o r Iq d' u-) V' m i- O C> z _� o Z a m Q O tm � H N W 7i6 O N N aI d' N rl' I'- M O co o N m O LC) f ct' 6l M N h- <4 C. ,,J,� •O Q w t0_ - - � o � h~- N M O > >m W F— U) m W v W U) o a (,f) 4 � i LS 2 G O m V' O m 1' O m 1 O m t O m '-t O 6 d' O 6 d' O 6 d' O O O m O a -a 44 LL u") 1� Lo h Lo h ICJ h h- tLJ h- Lo 1`�- tt> h Lo h 9 Q N j o o o o c0 N of O o c0 Z~ O� W m a m m c o o a) Z a m 0 W Q ° '� o a o W C O N C N Q' W W n m Q W c o O Z 'a V tt� r N N Co co tC) o tfJ to Gl Z Z O c° t2 rn r o c O m tfJ r M tfJ h o cr ICq �-C> LCJ o CO 'd' m m N N s %7 43j CoLL J m c}' h•- O M c0 m M O M N o N o M 1`- m Lo o O o an CN4 _ Q e Z �_ H o ii) as Q a O g E dd ® < 7 0 CD m o i- o m &� o o O a O o o 0 C 0 0 0 0 0-c •- Cm m p o m' o m m m c m 'm " N N coo hh- Csqi c o7 �- cNo 'd' p� a. O o M GCS u-) ti cO O � � r M r M a Q ui m O c N W Z C c Qj Z" W O o -O W�n (D c� V 9 a d W ui 0 w M rn r o F- (1J Z �•. <r h r- a� M r- o o o O oc �'. o Z v (Q ,� N > CT N y- N � � Iq E a C O N O LO N aJ > '� 'O O W O t- 'O U1 N O M C� N 0 N 1`•- N Co N I.O N 'C' N M N N N N 6 O M (D N 4A N aJ C (n O QJ LL Q (n O w SH U a� U)cn O N � N C uJ > cL Q Q o ai t tCa O CO O N (9 O cl M CI Cr CO I.f) O o h rt N N O -O � O cL _ 'OO m c .Q = O O O O O O O O O O O O o o o o o o o o o o O W 1p It N o O v+ N c) G C Q N G Q Q) 4) N � O O O O O O O O O O ._. dt O o N to LL O O u) u N- m- CITY OF ASHLAND, OREGON RATIO OF ANNUAL DEBT SERVICE EXPENDITURES FOR %")'ENERAL BONDED DEBT TO TOTAL GENERAL EXPENDITURES Last ten years - Unaudited Total General Fiscal Year Ended Total Debt Governmental Ratio of Debt Service to General Juno20 Principal Interest Service Expenditures Governmental enditures � 2023 $ 1.430.000 $ 144.924 1.674.924 $ 44.923.232 3.5% 2022 1.485.000 188.179 1.593.178 43.431.743 3.7% 2821 1.375.000 214.241 1.589.241 37.740.415 42% 2020 1.590.080 267.823 1.857.623 38'623.237 4.8% 2010 1.555.080 295.651 1.850.651 40.588.484 4.6% 2018 1.455.008 318.747 1.773.747 37.504.475 479& 2017 1.485.888 375.891 1.860.091 36.555.232 5.1% 2016 1.445.080 418.422 1.863.422 30.033.961 52% 2015 1.495.000 415.878 1.902.924 32.988.739 5.8% 2014 1.320.000 522.374 1.842.374 32.948.928 5.6O6 (1)Includes General, Special Revenue Funds, and Debt Service Funds � Ratio 0fDebt Service tOGeneral Governmental Expenditures Last Ten Years � 7.0% — � - - ------ �- so% - -- - -- 5.0% -- � 4.0% 3.0% � 2,0% � � 1.0% � 0.0% 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Page 136 - City of Ashland Annual Comprehensive Financial Report CITY OF ASHLAND, OREGON PLEDGED REVENUE COVERAGE WATER FUND Last ten years - Unaudited Debt Service Requirements (4) Fiscal Year Net Revenues Ended June Gross Operating Available for 30, Revenues(l) Expenses (2) Fund Balance Debt Service Principal Interest Total Coverage 2023 $ 9,138,264 $ 9,318,155 $ 16,220,569 16,040,678 571,736 112,702 684,438 23.44 2022 8,741,494 7,188,052 12,889,481 14,442,923 557,106 124,432 681,538 21.19 2021 9,473,981 6,568,759 10,850,466 13,755,688 786,863 138,382 925,245 14.87 2020 8,846,790 8,554,214 10,495,072 10,787,648 781,636 209,398 991,034 10.89 2019 8,791,274 9,657,102 9,432,722 8,566,894 479,713 137,914 617,627 13.87 2018 8,290,162 6,520,984 - 1,769,178 464,164 150,069 614,233 2.88 2017 7,756,012 4,706,339 - 3,049,673 453,835 161,855 615,690 4.95 2016 7,289,715 4,225,107 3,064,608 443,717 173,330 617,046 4.97 2015 6,604,339 4,256,299 2,348,040 899,952 147,300 1,047,251 2.24 2014 6,322,142 4,244,890 2,077,252 584,414 129,093 713,507 2.91 (1) Total Operating Revenues, including System Development Charges (2) Total operating expenses, not including Interfund Loan, Capital Outlay, Existing Debt, and Franchise Taxes paid (3) Gross revenues in excess of those necessary to meet current debt service obligations by covenant available to assure coverage in future fiscal periods (4) Includes Revenue Bond principal and interest amounts transferred to registered paying agent irrespective of actual bond maturities Page 137 - City of .Ashland Annual Comprehensive Financial Report CITY OF ASHLAND, OREGON RATIOS OF OUTSTANDING DEBT BY TYPE Last ten years Governmental Activities Fiscal Year General Ended Obligation June 30, Bonds Percent of Assessed Value Notes and Contracts Promissory OECDD (1) Notes Loans Per Capita (2) 2023 $ 4,405,000 0.14% $ 1,316,000 $ 264.35 2022 5,835,000 0.19% 1,567,000 343.42 2021 7,240,000 0.25% 1,817,000 429.14 2020 8,615,000 0.30% 2,065,000 509.54 2019 10,205,000 0.37% 2,311,000 601.30 2018 11,760,000 0.45% 2,591,936 693.33 2017 13,395,000 0.53% 1,104,821 703.19 2016 14,880,000 0.61% 1,251,707 790.58 2015 16,325,000 0.70% 478,543 812.39 2014 17,820,000 0.79% 539,474 901.48 Business - Type Activities Fiscal Year General Percent of Ended Obligation Assessed Revenue Bonds DEQ (3) Per June 30, Bonds Value and Notes Loan Capita (2) 2023 $ 1,195,000 0.04% $ 9,399,881 $ 7,019,358 813.89 2022 1,605,000 0.05% 7,460,449 3,038,316 561.56 2021 2,005,000 0.07% 7,689,268 2,474,552 576.58 2020 5,721,796 0.20% 7,913,589 2,303,488 760.44 2019 7,607,299 0.28% 6,983,538 2,518,974 821.99 2018 9,429,200 0,36% 5,406,100 2,149,744 820.53 2017 11,077,669 0.44% 4,634,074 2,062,878 932.06 2016 12,777,871 0.52% 4,628,555 1,812,747 941.89 2015 14,439,962 0.61% 4,193,067 1,759,323 985.90 2014 16,054,089 0.71 % 3,048,624 - 937.97 Total Outstanding Debt Fiscal Year Ended June 30, Total Outstanding Debt Personal Income (4) Debt as a Percentage of Personal Income 2023 $ 23,335,238 unavailable NA 2022 19,505,765 unavailable NA 2021 21,225,820 unavailable NA 2020 26,618,873 unavailable NA 2019 29,625,811 unavailable NA 2018 31,336,980 unavailable NA 2017 32,274,442 unavailable NA 2016 35,350,879 unavailable NA 2015 37,195,894 unavailable NA 2014 37,462,187 unavailable NA (1) OECDD - Oregon Economic and Community Development Department (2) Per Capita is calculated using the total debt for the category divided by population shown on Ratio of Net General Obligation Bonded Debt to Assessed Value Schedule (3) DEQ - Oregon Department of Environmental Quality (4) Oregon Department of Revenue Personal Income Tax Statistics O �2 ti cl cyEH ml � 0 cv) LLJ ai c4 0 cri ca '10 Lu a) M U) 41) 12ri ID c6 >, N 't ch co cci u- 0 LIJ F- 0 LL cD CIL G7 c'A ZT cl� m �2 oO ocL Iq O CV Z-, > E E x 70 E 'R -!L b m U) of cn w ElO ry LA > to SERUM ON sommommumms E 0 u ISSIENIIIIIII =MEW = ON 4-1 0 0 C� ci 0 C� C� C� 0 O C' 0 C� 0 C� True cash value $ 5628.841730 5% of true cash value 013 � 100.855.252 NET BONDED DEBT: Gross bonded debt 5'000.000 Less amounts exempted: Water VVat8[r84Unding - Total debt applicable k) margin 5.800,000 163,265,252 ORS 287.004 provides odebt limit of three percent ofthe true cash value ofall taxable property within the Municipality's boundaries. According to ORS 287.004, the three percent limitation does not apply to bonds issued for water, sanitary Urstorm sewers, sewage disposal plants, hospitals, power Orlighting purposes, nor to bonds issued pursuant to applications to pay assessments for improvements or installments for benefited property owners. Source: Jackson County Assessor's Office Audited Financial Statements CITY OF ASHLAND, OREGON GENERAL OBLIGATION BONDS Net General Obligation Bonded Debt Percentage Applicable Amount Applicable Jurisdiction Outstanding C City Direct: City of Ashland - Governmental Activities only Overlapping: Jackson County School District #5 Rogue Community College Rogue Community College (JaoknuonCtyBond) Jackson County Housing Authority Rogue Valley Transit District $ 6,916,000 100.00% $ 6,916,008 2.762,343 12.82% 352.850 70.153.022 70.0396 63.267.730 433.853 9.54Y6 41.378 553.555 12J1% 70.357 351.480 1282Y6 45.058 25883 16.9396 4384 83.270.835 63.781.750 (1)Percentage ufoverlap iscalculated onreal market value. Source: StateofOmgun.OffioenfTmaauex-oveduppngdebtmpu¢deb for governmental activities only [)iPBCt Bonded Debt for Governmental Activities and Applicable Overlapping Debt � 0rec:,$e,9ze,0no AM lhh, "0oct: °ovedapping: Page 141 - City of Ashland Annual Comprehensive Financial Report CITY OF ASHLAND, OREGON PRINCIPAL EMPLOYERS Current and ten years ago Percentage of Total City Employer Employees Employment Southern Oregon University 743 41Y6 Oregon Shakespeare Festival* 398 229& Ashland Public Schools 432 24% AuantaAshland Community Hospital 896 City ofAah|und" 240 13% Subtotal 1812.50 100% Estimated Total City Employment not available not available Percentage of Total City Employer Employees Employment Southern Oregon University 627 6.97% Oregon Shakespeare Festival 486 4.6196 Ashland Public Schools 435 4,83% AnanteAshland Community Hospital 375 41796 City ufAuh|and** 251.00 2.79% Estimated Total City Employment 0,000 �Excludes Ashland Parks Commission CITY OF ASHLAND, OREGON DEMOGRAPHIC STATISTICS Last ten years - Unaudited Fiscal Year Total Jackson County Ended Percentage Per Capita Personal School Enrollment Unemployment Rate June 30 Population (1) Change Income Income (2) (3) (4) 2023 21,642 0.41% unavailable 3,040 4.5% 2022 21,554 2.13% - unavailable 2,897 4.5% 2021 21,105 0.69% 51,770 1,092,607 3,022 5.4% 2020 20,960 0.70% 38,358 803,984 2,992 10.3% 2019 20,815 0.56% 36,769 765,346 2,976 4.6% 2018 20,700 0.39% 36,561 756,817 2,940 4.8% 2017 20,620 1.05% 34,061 702,342 2,921 4.8% 2016 20,405 0.32% 30,947 631,468 2,883 6.1% 2015 20,340 0.22% 29,987 609,934 2,782 7.0% 2014 20,295 -0.15% 28,296 574,277 2,765 8.3% Sources: (1) Center for Population and Research and Census, Portland State University (2) Taxable Income from Oregon Department of Revenue (3) Ashland School District (4) US Bureau of Labor Statistics Populatioia Gy-owth Last TenVepirs 22,000 21,000 20,000 19,000 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 IS III III INIIIIIIININ IR I! IF III I MMSM= June 1 2023 Company Coverage Policy Period Annual Aggregate/Each Occurrence Premium City County Insurance Services General Liability $562,455 Commercial General Liability 07101/2022-07/01/2023 $15,000,000 / $5,000,000 Included above Public Officials Liability 07/01/2022-07/01/2023 $15,000,000 / $5,000,000 Included above Employment Practices 07/0112022-07/01/2023 $15,000,000 / $5,000,000 Included above Automobile Liability $65,096 Scheduled Autos 07/01/2022-07101/2023 None 1$5,000,000 Included above Hired Autos/Non Owned 07/01/2022-07/01/2023 None / $5,000,000 Included above Uninsured Motorist 07/01/2022-07/01/2023 None / $5,000,000 Included above Auto Physical Damage $32,572 Scheduled Autos 07/0112022-07/01/2023 Per Filed Value Included above Rented or Leased 07/01/2022-07/01/2023 Per Filed Value Included above Newly Acquired Autos 07/0112022-07/01/2023 Per Filed Value Included above Property $151,671 Buildings 07/0112022-07/01/2023 Per Filed Value Included above Mobile Equipment 07/01/2022-07/01/2023 Per Filed Value Included above Boiler and Machinery 07/01/2022-07/01/2023 Replacement Cost of Machinery & Included above Equipment not covered elsewhere Cyber Security 07/0112022-07/01/2023 Per Loss / $50,000 $6,750 Excess Earthquake 07/01/2022-07/01/2023 Each Occur. $5,000,000 $27,000 Excess Flood 07/0112022-07/01/2023 Each Occur. $5,000,000 $4,500 Travelers Casualty Ins Co of Amer Crime 07/01/2022-07/01/2023 $1,000,000 $14,778 ACE Group Airport Liability 07/01/2022-07/01/2023 $4,000,0001$4,000,000 $3,039 Wright National Flood Ins. Co. Flood 10/2312022-10/23/2023 $250,000 $832 SAIF Corporation Workers' Compensation 07/01/2022-07/0112023 $1,000,000 $208,444' Excess Workers' 07/01/2022-07/01/2023 $400,000 $6,000 Safety National Casualty Corp. Compensation Bond Philadelphia Indemnity Iris Cc Volunteer Accident Ins 07/01/2022-07/01/2023 $100,000 max medical expense $1,601 ACE Group Underground Storage Tank 07/01/2022-07/0112023 $2,000,0001$1,000,000 $1,643 " Estimated payroll CD C:) C:) CD LO L2 (=) LO LO CD CD CD CD (Z) CD CD O CD LO CD CD, LO CD LO C� C� C:� oc� CV. cmm� r-:r --� r--: V) cl C� C� C� M C� C� C\ r-, t l: cc) Cl) co co V cq CO C) IT r-- t-- 't -I'T M <t I'- Lr) Cl) CD C') Cl) CO 40 L O CD (D CD CD LO C) LO LO O CD O (=1 CD CD C) C) CD LO (D CD Lo C) LO O O O cc) " O r.-: rl--: r-: Lq M d O O M O O N r--: Lf> 'I: c� C14 M 00 CO "T C\l CO �� CD I-- t-- -T l- 0-> t r� LO C�3 C) m LO Cl) Cl) — -,I- LO C> cli CD d CD LO LO C) LO CD CD CD CID CD CD CD C) CD C) CD LO CD LO CD LO O O O r--7 r-: O r--: (.q rl-, O M O O V O O O r--, C� N O C\4 CO N M CO co cq (D I-- C::> LO t'- r- LO CY) -*I- r-- LO -,J- r cn cl) z= CO O C14 C, L, to C) L" " C::, C, CD CD CD CD 'D 'D LC) CD Lo "0 �2 C� r--- <9� p--: cl� C� (Z� C� C! 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CD "j- Lo C\j r- LO C\l Lo rl- m c3i CD CY') 4 4 (N 0 M (Z .0 M 0 CD F— 0 (1) Cl) (1) a) C: -cz 0 co (D SO-C3 CB CU E o 0 a) m E z,) L13 Z3 Li- 0- Sn 'LL C/) D- Lcu LL- IL ::3(ll C) m b w a_ Statistical Information CITY OF ASHLAND, OREGON OPERATING INDICATORS BY FUNCTION / PROGRAM Last ten years Function/Program 2023 2022 2021 2020 2019 2018 Police Physical arrests, juvenile and adult 1,027 635 1,068 1,448 2,056 2,439 Traffic violations 756 487 1,001 1,737 2,830 2,849 Fire Fire alarm responses 104 92 223 1,119 1,024 994 Emergency medical responses 4,171 3,669 3,337 2,779 2,776 2,873 Non -emergency public service responses 164 581 415 364 355 316 Fire & Life Safety code enforcements 328 624 1,299 600 616 746 Total calls for service 5,470 4,966 4,310 4,262 4,155 4,183 Total ambulance patient transports 3,239 2,749 2,341 1,967 2,016 2,069 Water Service connections 9,945 9,167 9,453 9,342 9,239 8,841 Daily average consumption in millions of gallons 3.43 2.84 2.80 3.00 3.00 3.00 Maximum daily capacity of plant in million gallons 8.00 8.00 8.00 8.00 8.00 8.00 Sewer Service connections 8,867 8,670 8,787 8,551 8,426 8,440 Daily average treatment in million of gallons 2.17 2.10 2.10 2.10 2.10 2.15 Maximum daily capacity in millions of gallons 4.00 4.00 4.00 4.00 4,00 4,00 Electric 2017 2016 2015 2014 2,083 2,042 2,591 2,509 2,155 2,065 2,969 3,461 1,004 819 462 398 2,900 2,718 3,144 3,098 274 248 261 155 486 507 499 404 4,178 4,063 3,867 3,533 1,972 1,942 1,895 1,600 9,155 7,689 8,738 8,870 2.70 4.10 3.00 2.90 8.00 8.00 8.00 8.00 8,394 8,414 8,308 8,295 2.20 2.20 2.40 2.25 4.00 4.00 4.00 4.00 Service connections 12,424 12,402 13,505 13,249 13,205 12,817 11,864** 12,706 12,678 12,662 Telecommunications Cable TV 659 808 892 973 1,000 1,125 Cable modem 4,101 4,142 4,098 4,021 4,002 3,884 Potential station capacity 140 140 140 140 140 140 ** Actual service connections, previous information provided was by billed services 1,200 1,350 1,306 1,400 3,800 3,833 3,866 3,888 140 140 140 140 Statistical Information CITY OF ASHLAND, OREGON CAPITAL ASSETS AND INFRASTRUCTURE STATISTICS BY FUNCTION/PROGRAM Last ten years Function/Program 2023 2022 2021 2020 2019 2018 2017 Police Stations 1 1 1 1 1 1 Contact station I 1 1 1 1 1 Patrol units (vehicles) 8 8 8 8 8 8 8 Sworn officers 29 28 29 29 30 32 28 Fire Stations 2 2 2 2 2 2 2 Firefighters 30 32 28 29 30 30 30 Streetsi 2016 2015 2014 8 8 8 28 28 28 2 2 2 26 27 27 Miles of paved streets 96.19 95.94 94.64 93.84 93.84 93.84 93 93 Miles of gravel streets 7.99 8.24 9.54 9.54 9.54 9.54 10 10 Miles of storm sewers 95.39 95.39 95.27 94.54 94.54 94.54 94 94 Water Miles of water mains 134.85 134.84 134.69 133.5 1319 133 132 132.76 Hydrants 1292 1,290 1,288 1,281 1,269 1266 1263 1263 Water treatment plant 1 1 1 1 1 1 1 1 Sewer Miles of sanitary sewers 113.33 113.33 113.24 113 110 111.7 110 110 Treatment plant 1 1 1 1 1 1 1 1 I Identifies integration of Cartegraph System with GIS that has provided more accurate figures 92 92 9 9 93 93 130 130 1267 1,266 1 1 110 110 1 1 Page 147 - City of Ashland Annual Comprehensive Financial Report , CITY OF ASHLAND, OREGON CAPITAL ASSETS AND INFRASTRUCTURE STATISTICS BY FUNCTION/PROGRAM Last ten years (continued) Function/Program 2023 2022 2021 2020 2019 2018 2017 2016 2015 2014 Electric Streetlights 1,957 1,956 1,948 1,927 1,888 1,884 1,865 1,865 1, 1864 Electrical transformers 2,241 2,230 2,119 2,099 2,087 2,071 2,052 2,049 040 2,040 2, 32 ,032 Poles 3,609 3,607 3,605 3,603 3,603 3,601 3,600 3,600 3,602 3,605 Substations 3 3 3 3 3 3 3 3 3 3 Telecommunications 65 65 60 60 60 60 25 25 25 25 Miles offber Miles of coax 125 125 119 119 119 119 119 119 119 119 Parks and Recreation 3 3 3 3 3 3 3 3 Community centers 3 18 3 18 18 18 18 18 19 19 19 19 Parks Park acreage 797 797 797 797 797 772 831 642 642 Golf courses 1 1 1 1 1 1 1 1 1 1 Swimming pools 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Ice skating rinks 1 1 1 1 1 1 Skateboard parks 1 7 1 7 1 7 1 11 1 12 1 12 1 12 1 12 1 12 1 12 Tennis courts 8 8 8 48 48 48 48 41 40 29 Trails (miles) Health Care 1 1 1 1 1 1 1 Hospital Hospital beds 1 49 1 49 1 49 49 49 49 49 49 49 49 Education 4 4 4 4 4 4 4 4 4 4 Elementary schools 2 2 2 2 2 2 2 Secondary schools 2 2 2 1 1 1 State universities 1 1 1 1 1 1 1 Page 148 - City of Ashland Annual Comprehensive Financial Report � III IMMUMMOM PRIMP K IT I � I 11 MIA01-MMOR.-IIIINME Y. to limmill. 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The information inthis schedule is presented in accordance with the audit requirements ofTitle 3U.S.Code ufFederal Regulations Part 20O,UnifhnnAdministrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the schedule presents only a selected promotion of the operations, it is not intended to and does not present the net position, changes innet position, orcash flows nfthe entity. NOTE 2. SUMMARY OFSIGNIFICANT ACCOUNTING POLICIES Expenditures reported on the schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not o||om/ed or are limited as to reimbursement. Negative amounts shown on the schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. The entity has elected to use the ten percent cle minimis indirect cost rate as allowed under Uniform Guidance when allowed. The City was approved by the Environmental Protection Agency and the Oregon Infrastructure Financing Authority toreceive aloan toimprove its drinking water system. The balance ofloan outstanding atthe end of the period is $4,700,759. This federal loan program is administered directly by the City, and balances and transactions relating to this program are included in the City's basic financial statements. Loans made during the year are included in the federal expenditures presented in the Schedule. Outstanding balances donot have continuing compliance requirements. (�) M(]SSADAMS , ~` ` ` ^ ^mr� ~�~u�^�~~/--Independent A^~~~^^^~~~ To the Mayor and City Council City of Ashland, Oregon Report on the Audit of the Financial Statements Opinions VVehave audited the financial statements of the governmentalacdvitiea, the business -type activities, each major fund, and the aggregate remaining fund information of the City of Ashland, Oregon (the City) as of and for the year ended June 30, 2023, and the related notes to the financial statements, which collectively comprise the City's basic financial statements as listed in the table of contents. In our opinion, the accompanying financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the City as of June 30, 2023, and the respective changes in financial position and, where applicable, cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America. BasisforNpinion We conducted our audit in accordance with auditing standards generally accepted in the United States of America (GAAS) and the standards applicable to financial audits contained in Government Auditing Standards (Government Auditing Standards), issued by the Comptroller General of the United States. Our responsibilities under those standards are further described in the Auditor's Responsibilities for the Audit of the Financial Statements section of our report. We are required to be independent of the City and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements relating to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate to provide basis for our audit opinions. Responsibilities ofManagementfor the Financial Statements Management is responsible for the preparation and fair presentation of the financial statements in accordance with accounting principles generally accepted in the United States of America, and for the dosign, imp|em*ntation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. |npreparing the financial statements, manaAomentksnsquiredtneva|uotevvheUhurthmruone conditions orevents, nonsid*rmdintheoggregate'thsdrahauaubatonUa|doubtaboutthmCit/sohi|hy to continue as a going concern for twelve months beyond the financial statement date, including any currently known information that may raise substantial doubt shortly thereafter. is Auditor's Respousi6ilidesforthe Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements aoawhole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinions. Reasonable assurance ismhigh level ofassurance but ienot absolute assurance and therefore is not a guarantee that an audit conducted i nd wihG/V\S and Government Auditing Standards will always detect a material misstatement when it exists. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Misstatements are considered material if there is a substantial likelihood that, . �individually or in the aggregate, ' would influence the judgment ' a reasonable user based on the statements. ^l ` In performing an audit in accordance with GAAS and Government Auditing Standards, we Exercise professional judgment and maintain professional skepticism throughout the audit. ~ ° Identify and assess the risks of material misstatement of the financial statements,whethorduoto fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the amountsand disclosures in the financial statements. Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control. Accordingly, no such opinion is expressed. w Evaluate the appropriateness ofaccounting policies used and the reasonableness ofsignificant accounting estimates made bvmanagement, aswell oeevaluate the overall presentation ufthe financial statements. Conclude whether, inour judgment, there are conditions cvevents, oonaideredinthoaAgregate, that raise substantial doubt about the City's ability to continue as a going concern for a reasonable period oftime. We are required tocommunicate with those charged with governance regarding, among other matters, the planned scope and timing ofthe audit, significant audit findings, and certain internal control —related matters that we identified during the audit. Required Supplementary Information Accounting principles generally accepted in the United States of America require that the management's discussion and analysis, schedule of change in other post -employment benefits, liability and related ratios — medical beneDte, schedule of proportionate share of net 0PEB (asset) liability and schedule of contributions, schedule of proportionate share of net pension liability and schedule of contributions, and budgetary comparisons be presented to supplement the basic financial statements. Such information is the responsibility of management and, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate opemytiona|, unonomic, or historical context. lv� We have applied certain limited procedures to the management's discussion and analysis, schedule of change in other post -employment benefits, liability and related ratios — medical benefits, schedule ofproportionate share ofnet OPEB(uaaet) liability and schedule ufcontributions, and schedule of proportionate share of net pensionliability and schedule ofcontributions ioaccordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide ..=~ with sufficient Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City's basic financial statements. The budgetary comparison information described above is the responsibility of management and is derived from and relates directly to the underlying_oocoundngand other records used toprepare the bus�Dnanc�|mtgtomen�.The ' budgetary comparison information has been subjected tothe auditing procedures applied inthe audit ufthe basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the budgetary comparison information isfairly stated, in all material n*npwota, in relation to the basic financial statements as a whole. Supplementary Information Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City's basic financial statements. The schedule of expenditures of federal awards as required by Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, combining and individual nonmajor fund financial statements and schedules, capital assets used in the operation of governmental funds by source, schedule of assets used in the operation of governmental funds by function and activity, and schedule of bond principal and bond interest transactions (collectively, supplementary information) are presented for purposes of additional analysis and are not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. The information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the supplementary information is fairly stated, in all material nes0euta, in relation to the basic financial statements as awho|e. Other Information Management is responsible for the other information included in the annual report. The other information comprises the introductory and statistical sections but does not include the basic financial statements and our auditor's report thereon. Our opinions on the basic financial statements do not cover the other information, and we do not express an opinion or any form of assurance thereon. 13 In connection with our audit of the basic financial statements, our responsibility is to read the other information and consider whether a material inconsistency exists between the other information and the basic financial statements, or the other information otherwise appears to be materially misstated. If, based on the db d conclude that an uncorrected material misstatementofth other information exists, we are required to describe it in our report. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated December 19, 2023 on our consideration of the City's internal control over financial reporting and on our tests of its compliance reportingmatters. The purpose of that report is solely to describe the scope of our testing of internal control over financial and compliance and the results= of that testing,^and not to ,'~`'d~ an opinion^ on the effectiveness of the City's internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City's internal control over financial reporting and compliance. Other Reporting by Minimum Standardsfor Audits 0fOregon Municipal Corporations |naccordance with the Minimum Standards for Audits of Oregon Municipal Corporations, wehave also issued our report dated December ` 1A,2O23'onour consideration ofthe Qh/acompliance with certain provisions of laws, regulations, contracts, and grant agreements, including the provisions of Oregon Revised Statutes as specified in Oregon Administrative Rules 162-010-0000 through 162- 010-0330 of the Minimum Standards for Audits of Oregon Municipal Corporations. The purpose of that report is to describe the scope of our testing of compliance and the results of that testing and not toprovide unopinion on compliance. Amanda McC|eary-Moore.Partner For Moss Adams Medford, Oregon 14 M{)SSADAMS ^^ Report of Independent Auditors Required by Oregon State Regulations To the Mayor and City Council City of Ashland, Oregon We have audited, in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Sbendmn/o issued by the Comptroller General of the United States the financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the City of Ashland, Oregon (the City) as of and for the year ended June 30, 2023, and the related notes tothe financial atotemente, which collectively comprise the City's basic financial atatennonts. and have issued our report thereon dated December 19, 2023. Compliance As part of obtaining reasonable assurance about whether the City's basic financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regu|utiono, oontnacte, and grant agreements, including provisions of Oregon Revised Statutes /OF<S\ asspecified inOregon Administrative Rules (OAR)iG2'O1O-O00Dtn1G2-010-O33O.ofthe Minimum Standards for Audits of Oregon Municipal Corporations, noncompliance with which could have a direct and material effect onthe financial statements. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. We performed procedures to the extent we considered necessary to address the required comments and disclosures which included, but were not limited to, the following: � Accounting records and internal control ° Public fund deposits ~ Indebtedness � Budget � Insurance and fidelity bonds � Programs funded from outside mouroes ° Highway funds ° Investments � Public contracts and purchasing In connection with our testing, nothing came to our attention that caused us to believe the City was not in substantial compliance with certain provisions of laws, neAu|otions, oontraota, and grant agreements, including the provisions ofORS os specified inOAR 1S2-01O-0UOUthrough i02-01O' 0330oftheMininunv3bsndandsfhrAuoYtsof()oagnnMunicipu/Co/po/otiona. lim Internal Control Over Financial Reporting In planning and performing our audit of the financial statements, we considered the City's internal control over financial reporting (internal control) as a basis for designing audit procedures that are appropriate inthe circumstances for the purpoueofaxprossinQour opinions onthe �nancio| . statements,notforthe purpose of rosinganopinion onthe effeoUvonesoofthe C�/ainternal control. Accordingly, we do not express an opinion on the effectiveness of the City's internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected, on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses or significant deficiencies may exist that have not been identified. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control or on compliance. A000rding|y, this communication is not suitable for any other purpose. This report is intended solely for the information and use of the City Council members and management of the City and the Oregon Secretary of State and is not intended to be and should not beused byanyone other than these parties. Amanda -McCleary -Moore, Partner, for Moss Adams LLP Medford, Oregon 153 (LS9 MOSSADA|NS Report of Independent Auditors on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards To the Major and City Council City of Ashland, Oregon ~' We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of City of Ashland, Oregon (the City) as of and for the year ended June 30, 2023, and the related notes to the financial statements, which collectively comprise the City of Ashland, Oregon's basic financial statements, and have issued our report thereon dated December 19, 2023. Report on Internal Control Over Financial Reporting In planning and performing our audit of the financial statements, we considered City's internalcontrol over financial reporting (internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial ototoments, but not for the purpose of expressing an opinion on the effectiveness of the City'o internal control. Accordingly, wado not express an opinion onthe effectiveness ofthe City'a internal control. Adeficiency /ninternal control exists when the design oroperation ofocontrol does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected, on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention bythose charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. How*vur, mubario| weaknesses orsignificant deficiencies may exist that were not identified. 155 Report on Compliance and Other Mutters As part of obtaining reasonable assurance about whether the City's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, t d grant agreements, noncompliancewith which could have a direct and material effect on the financial statements. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, vvedonot express such anopinion. The results ofour tests disclosed huinstances ofnoncompliance orother matters that are required tobe reported under Government Auditing Standards. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. Accordingly, this communication is not suitable for any other purpose. Medford, Oregon 156 k4{lSSADAMS � Report of Independent Auditors on Compliance for Each Major Federal Program and Report on Internal Control Over Compliance Required by the Uniform Guidance ^ To City of Ashland, Oregon � Report on Compliance for Each Major Federal Program Opinion ooEach Major Federal Program We have audited the City of Ashland, Oregon's (the City)'s compliance with the types of compliance requirements identified essubject toaudit inthe OMB Compliance Supplement that could have a direct and material effect oneach ofthe Oh/'omajor fodens\pnogremnfortheyuarmndedJune3U` 2023. The City's major federal programs are identified in the summary of auditor's results section of the accompanying schedule offindings and questioned costs. In our opinion, the City complied, in all material respects, with the compliance requirements referred to above that could have a direct and material effect on each of its major federal programs for the year ended June 30.2O23. BmsisforOpinion eoEach Major Federal Program We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America (GAAS); the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States (Government Auditing Standards); and the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Our responsibilities under those standards and the Uniform Guidance are further described in the Auditor's Responsibilities for the Audit of Compliance section of our report. We are required to be independent of the City and to meet our other ethical responsibilities, in accordance with relevant ethical requirements relating to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion on compliance for each major federal program. Our audit does not provide a legal determination of the City'scompliance with the compliance requirements referred toabove. Responsibilities o/Mano0mnoeotƒorCompliance Management is responsible for compliance with the requirements referred to above and for the design, imp|amentation, and maintenance of effective internal control over compliance with the requirements of laws, statutes, regu|atione, ru|ea, and provisions of contracts orgrant agreements applicable tothe City'ofodene| programs. 157 Auditor's Responsibilitiesfor the Audit of Compliance Our objectives are to obtain reasonable assurance about whether material noncompliance with the compliance requirements referred to above occurred, whether due to fraud or error, and express an opinion onthe Cit/ocompliance based onour audit. Reasonable assurance imahigh level nf assurancebut ixnot absolute assurance andtherefore ianot oguarantee that mnaudit conducted in accordance with GAAS, Government Auditing Standards, and the Uniform Guidance will always detect material noncompliance when it exists. The risk of not detecting material noncompliance resulting from fraud is higher than for that resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Noncompliance with the compliance requirements referred to above is considered material, if there is a substantial likelihood that, the aggregate, /twould influence the judgment made byareasonable user ol 'the report on compliance about the City'scompliance with the requirements ofeach major fedena| program as a whole. In performing an audit in accordance with GAAS. Government Auditing Standards, and the Uniform Guidance, we Exercise professional judgment and maintain professional skepticism throughout the audit. Identify and assess the risks of material noncompliance, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the City's compliance with the compliance requirements referred to above and performing such other procedures as we considered necessary inthe circumstances. Obtain onunderstanding ofthe City'sinternal control over compliance relevant tothe audit in order to design audit procedures that are appropriate in the circumstances and to testand report on internal control over compliance in accordance with the Uniform Guidance, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control over compliance. Accordingly, nosuch opinion isexpressed. Veare required tocommunicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and any significant deficiencies and material weaknesses in internal control over compliance that we identified during the audit. Report wmInternal Control Over Compliance A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of defioienoiea, in internal control over compliance with a type of compliance requirement ofo federal program that is less severe than a material weakness in internal control over compliance, yet important enough tomerit attention bythose charged with governance. Our consideration ofinternal control over compliance was for the limited purpose described inthe Auditor's Responsibilities for the Audit of Compliance section above and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies in internal control over compliance. Given these limitations, during our audit we did not identify any deficiencies in internal control over complianceh id be material control over compliance may exist that were not identified. Our audit was not designed for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, no such opinion is expressed. weaknesses, as defined above. However, material weaknesses or significant deficiencies in internal The purpose of this report on internal control over compliance is solely todescribe the scope of our �testing of internal control over compliance and the results ofthat testing based onthe requirements of the Guidance. Accordingly, this report is not suitable for any other purpose. mo�� L�8p / / Medford, Oregon 159 City of Ashland, Oregon Schedule of Findings and Questioned Costs -For the Year June 30, 2023 Section I - Summary of Auditor's Results Financial Statements Type of report the auditor issued on whether the financial statements audited were prepared in accordance with GAAP: Unmodified Internal control over financial reporting: • Material weakness(es) identified? F] Yes No • Significant deficiency(ies) identified? El Yes Z None reported Noncompliance material tofinancial statements noted? Federal Awards Internal control over major federal programs: * Material wmaknemo(ya)identified? a Significant deficiency(ies) identified? Any audit findings disclosed that are required hobereported El Yes M No F-1 Yes 0 No F] Yes H None reported El Yes E No Identification of major federal programs and type of auditor's report issued on compliance for major federal programs: Dollar threshold used todistinguish between type Aand type Bpnognams: $750IK00 Audkoaqualified aalow-risk audihea? Section 11 - Financial Statement Findings None reported. None reported SectonU|-Federa|AxvardFlndinQmandQueotonmdCoatm 160 Akqenda 1, City Council Standing Advisory Committees Workplans Review Requested by Council X Update El Request for Direction 0 Presentation El Consent El Public Hearing 0 New Business 0 Old Business El SUMMARY This is o review ofall the Standing Advisory committees vvorkp|ans.Thia includes Social Equity and Racial Justice Advisory Committee /SERJ\,Housing and Human Services Advisory Committee /HHSAC\.Public Arts Advisory Committee /P44C\, Historic Preservation Advisory Committee /HPAC\, C|irnota &Environnnont Policy Advisory Committee (CEPAC), Transportation Committee, and Forest Lands Advisory Committee. POLICIES, PLANS & GOALS SUPPORTED Current Vision and Values ° Excellence ingovernance and city services 0 Respect for the citizens we serve, for each other and for the work we do Resolution 2022-24CreotinBStanding Advisory Committees to the City Council passed onSeptember 20, 2022. OnMay lG,2O23the Council updated the Standing Advisory Committee structure with the adoption of Resolution 2023-06. Below is the information provided by the Committees and Commissions on accomplishments and future goals: Social Equity and Racial Justice Advisory Committee (SERJ Current SERJAC Action Plan 0 Assist the City in identifying SERJ-related holidays and community events and recommending ways to participate in these holidays and events. ° Support Ashland Together with Sundown to Sunrise collaboration with ORP and speaker series launching February l2,2O24oLCarpenter Hall. Adopted 2024 SERJAC ACTION PLAN = Interact with other Committees in their work as it intersects with SERJAC goals. ° Compile list of local DB partners, including information on areas of focus and impact metrics (Houston) " Obtain DBtraining for SERJAC members. (Simon) * Conduct Listening Sessions with Ashland residents to capture documentation describing status of diversity, equity and inclusion. Utilize information obtained in Listening Sessions to inform and expand 2O24Action Plan. (Genoght) " Develop DE|training program for local businesses and their staff with ofocus onbeing authentically welcoming to all people. (DuQuenne) Page lnf8 ° Understand scope of consultant's DEI internal assessment and organize recommendations into phased plan with assigned liaison and budget specifications. (Spring 2024) Housing and Human Services Advisory Committee (HHSAC) 2023 Committee goals developed at the annual HHSAC retreat in December 2022. ° Explore impacts and opportunities for the preservation and development of Manufactured Home parks (barriers and inducements) and manufactured home park ownership. Address the Manufactured Home Park Zone strategy as identified in the Housing Production Strategy document oaopriority action inthe implementation schedule for 2O2/i * Encourage collaboration and communication regarding emergency shelter needs. Participate in planning and coordination around sheltering events and community engagement. ° Construction Excise Tax -explore the impacts of instituting a construction excise tax (this is a strategy identified inthe Housing Production Strategy docunnenA. ° Workforce and Affordable Housing. Explore options to increase the supply ofaffordable workforce housing to provide for the needs of the City's working households and families. This work could include exploration, community engagement and implementation of strategies identified inthe Housing Production Strategy • Housing Production Strategy Education Events/Affordable Housing Education Events/ Partner with SERJ on Fair Housing and Equity, Diversity, and Inclusion tnziningo and translation ofCity of Ashland information and handouts. At the regular meeting in June 2023, the HHSAC added another goal that they would like to work oninthe immediate future. ° The Committee established a workgroup that will explore property management issues in Ashland and suggest potential solutions. The work group would like to research what is already working and functioning in Portland, OR. regarding property management issues and present ideas of how to recreate that system in Ashland to the City Council. Public Arts Advisory Committee (PAAC) The P44Creviewed ongoing projects in February, May, and July 2O23,but has not yet conducted o formal goal setting for 2O23/2O21The following are PA4C priority projects and initiatives - some originate from the community and other are initiatives of committee members: ° Support community -driven effort to fund and create o permanent, public art installation entitled "Ancestor's Future: Crystallizing Our Call" by Micah Blacklight inspired by the Say Their Names Memorial ° Support comm unkv-driven effort tofund and create opublic mural installation otthe Elks Building in Downtown Ashland entitled "Where the Crow Lights" by John Pugh " Implement the Council/ODOT MOU to promote local artist or community designed artwork on Traffic Controller Boxes with funding assistance from the City ofAshland (similar tothe utility box art project) ° Designation of the Downtown Historic District as the next Marking Ashland Places (MAP 11) district, in concert with the Historic Preservation Advisory Committee 2�0 ° Establish a location for a hub art piece within the district, propose a budget for a public artwork, and call for artists and request proposals for the design and installation of the selected work of public art ° Designate locations for ^m ofhistoric events related tothe hub inareas nfhistoric importance to be considered within the MAP as an element in the request for proposals • Street Crossing Art installation - develop public art in or adjacent to crosswalks utilizing thermoplastic material for selected crosswalks. Proposed locations are: ° Southern Oregon UniversityDistrict incollaboration with the SOU Art Department and students ° Crosswalk from the plaza tothe entrance ofUthioPark ° Coordinated with Public Works • Review and consider recommended updates ofthe 2807Public Arts Master Plan ° Evaluate ongoing maintenance needs and costs for existing public art collections in cooperation with Public Works Department plans, and review of City Insurance coverage for the Public Art collection ° Evaluate public reception of revised online StoryMopfor the self -guided Public Art Walking Tour • Discuss and consider public art projects for southeast Ashland (discussion during PAACstudy session inJanuary 2O24 Historic Preservation Advisory Committee (HPAQ HPAC has considered committee priorities over the last several months beginning with their annual retreat in January. These priorities would be a focus of HPAC meetings when there are not multiple land use actions ontheir agenda toreview, including: a Continue to review and provide recommendations regarding proposed developments within Ashland's designated Historic Districts which are subject toPlanning Action approval. ° Continue to review and provide recommendations regarding proposed building permits within Ashland's designated Historic Districts via HP4C'sweekly review board. ° Continue to present Ashland Historic Preservation Week activities annually to recognize projects which exemplify the values of Ashland's historic preservation program and to promote the value ofpreservation tothe broader community. ° implement Residential Site Design Review. With the passage of House Bill 2001, which required cities to allow accessory residential units and duplexes with the same procedural requirements for review as detached single-family homes, HPAC no longer reviews a substantial portion of the new construction in the four National Register -listed historic districts which previously required review. HP4C members would like to see residential Site Design Review requirements implemented oothat the designs for now Duplexes, Single FornUy Residences and Accessory Residential Units inthe districts could bereviewed for compliance with Historic District Development Standards. Update the city's Historic Preservation Plan. The current Preservation Plan was completed in 2008 using consultant services funded by a Certified Local Government (CLG) grant. The plan speaks to the cities planned preservation activities from 2009-2018, and HPAC members Page 3of8 believe it is due for an update. In the absence of available consultant services funds, HPAC has considered revisiting the plan and updating it as a subcommittee project. = Update Historic Surveys. The documents inventorying the four existing historic districts are decades old, and do not reflect new development within the districts or buildings which were not eligible to be considered historic resources otthe time the districts were adopted but may now be considered historic due to their age. In addition, there may be additional areas, such as Quiet Village, which are now qualified for nomination as historic districts. • Digitize Text &Photoe of Existing Historic Surveys/Make Available 0n-Line.Photos were taken on film originally. This would require obtaining negatives from the consultant who prepared the original historic district survey documents, having them scanned, and then creating a uaer-friend|y,searchable vvebpoga it might also involve the creation of u "story rnop^ through the citV'sgeographic information system /G|S\. ° Updating the HPAC Webpage. Committee members would like to see the committee's webpage updated to be more comprehensive and user friendly and to contain all documents relating tothe historic districts and historic preservation in Ashland in o ainQ|o convenient on-line location. a Continuing education opportunities for HPAC members. Climate & Environment Policy Advisory Committee (CEIPAC) Climate and Environment Policy Advisory Commission 2023 Accomplishments: ° Recruited and filled llofl2voting members and 2non-voting youth members, ° Staff is finalizing the USDA Home Energy Efficiency Loan Program with on bill financing. Anticipate finalizing loan documents inearly 2O24. ° Collaborated with staff in researching and engaging the citizenry about possible natural gas reductions tomeet our CEAPgoals. � Reviewed relevant city planning documents and processes to ensure CEAP conformity. These included: City Building fuel conversion planning, Master Electric Plan, Water Management and Conservation Plan. ° Reviewed and recommended funding sources for staff topursue. ° Provided critical feedback and endorsement on transportation/bike line efforts on N. Mountain and Ashland St. = Attended and provided feedback onother committee meetings. Climate and Environment Policy Commission 2024 Goals: 0 Launch and promote USDA Home Energy Loan. ~ Provide a comprehensive review to the Council on natural gas ordinance options. = Explore additional opportunities for the city including: a small engine /lawn/yard/landscape) replacement incentive, Pay As You Save program options, and expanded public engagement onclimate opportunities for residents. ° Reinvigorate the Home Energy Score regional program. ° Continue to provide critical feedback, input and support on transportation/bike lane opportunities. Page 4u[G ° Maintain working relationships with other commissions. ° Explore additional federal and state funding opportunities. The City ofAshland Transportation Committee will bediscussing and developing ohznmo|vvorkm|un at the July 20th monthly meeting. Staff has developed an outline of work elements to be discussed at the CornrniULeen meeting. The buUeted list below represents most work activities anticipated within the 2O23-2O25Biennium. ° iTransportation SVatarnPkanUodote ° A. Vision Zero Resolution and Action Plan ° U.Copho\|nnprovennentPro1eutn/ProteutedBikoLoneo/k4uUirnodo|Ano|yoi"\ 0 A.Ashland Street Rehab ° B.North Mountain Rehab ° C.BStreet Bike Boulevard ° l.Safety Analysis ° 2.Oeuign 0 D.Oak Street Rehabilitation ° Ill. Traffic Safety, Parking, SiQnoqe,Striping, etc. -Continuous ° A.Public Education and Outreach Program ° 1. Collaboration with Council, CEPAC, Housing Committee and Planning Commission ° B.Troffic Calming Program ° C.Traffic Crash and Near Miss Review (twice onnuo||y\ ° D.Bike Parking Inventory (downtown) ° E.Transit Support onneeded /RVTU\ ~ |V. Council Directed Projects for Review ° 4.Bird Scooter Program Review ° B.Pork\etProgram Review " C.Dovvntovvn Revitalization Grants ° U.DD()TCollaboration ° E.Bike Boxes (North mountain and other) Planning commission The Ashland Planning Commission has not completed on annual goal aotbnB process, yet n*rnoins engaged in the following activities which have previously been established as a Planning Commission function, orouinitiated bvthe City Council: • Review Applications for Planning Approval: Process and decide on all Type 11 planning applications, including site reviews, subdivisions, commercial developments, conditional use permits, and variance requests, within the established regu|otorytirnffrornes. ° Review Proposed Type Ill Planning Actions: Thoroughly evaluate and provide recommendations on all proposed Type Ill planning actions, including annexations, and zone changes, ensuring they meet the city's zoning and development standards. Page sofs m • Review Legislative Actions and Ordinance Changes: Conduct regular reviews of proposed legislative actions and ordinance changes relating to Land Use, including proposed changes to the Croman Mill District, ensuring proposed amendments align with current city planning and development policies and Council Goals. ° Address Climate Friendly Area (CFA) Land Use Designations: implement land use designations that comply with the State of Oregon Climate Friendly Equitable Communities Act, focusing on integrating these designations into the Ashland Land Use Ordinance. = Update Economic Opportunities Analysis (EOA): Complete an update of the Economic Opportunities Analysis, ensuring itaccurately reflects current economic conditions and opportunities inAshland. • Address Manufactured Home Park Zone in Housing Production Strategy: Develop and integrate plans for o Manufactured Park Zone as identified in the Housing Production Strategy, aligning with the oity'aoverall housing and land use plans. ° Evaluate impacts ofrecent City and State legislation: Assess the effects ofrecent legislative changes, particularly focusing onthe implications ofthe elimination ofparking mandates, on city planning, traffic patterns, and urban development. This evaluation should aim 1oinform any necessary adjustments in planning and zoning regulations to effectively adapt tVthese changes. = Evaluate Recommendations of the Development Process Management Advisory Committee: Thoroughly review the findings and recommendations of the Development Process Management Advisory Committee, focusing on streamlining development processes. Based on this evaluation, formulate and present well -considered recommendations to the City Council regarding potential amendments to improve efficiency and effectiveness in the development process. DISCUSSION QUESTIONS Please direct any work plan questions to the appropriate Commission or Committee staff liaison or member. REFERENCES & ATTACHMENTS a City Council Liaison Assignments - Oct. 3,2023 Resolution No. 2O23-O64Resolution Updating and Consolidating Resolutions 2O23-24and 2022-32 Page 6 of 6 63 O CZ C) a.) Cnj 6 cy C't O un C40 uo ct o � In rn ( as .rA rA CA ct ct O O O O O CJ O 7� tld Lo� L P Cd O O O (D CZ N CL 7� (D U cd 03 cli > > > C4 u (1) c V� -E :3 (3) 4- 0 4_ > 4- 0 U 4N 4- U c) 4- 0 (3) M a)(3j CL c Ul) 4-1 Ln C: * 4- " 4� (Do E n LZ < E vi 4-1 0 C: 0 C u Ln LO C: 4-1 Ln c 0 bn " >- -0 u u 0 0 4- -0 U -0 (U o 4.1 Fu 4- .- 4-1 U U " c bD _I_- 0 4- 0- CL x 0 40 u c 4- 1 m 0 Q) a) c D 0 u 4+ 4� bn E u M 0 vs 0 0 bn u4-- a) C) 0 Q) C: 4� -C 4- E biD " >- U 4- .;-- 0 00 a" ) cL c ci E -C x bA E Q) v0 LO 4- Gi 0) Ln > 0 �"D E (D -C U Ln to LO a " W 4- 4- 0 u L-n US u u aj C) u u ZT CL 4N 0 Ln M V) L- a) Z; U 0) (u u -0 W >- u E E a) C C: n 4- 'E 0 (n E n u 'E Ln Q CU oc: D E E m ... E E bn ate, N tn < 0 u 0 u 0 m u E Cf) O CY O fl V] CCU tc CO 7:1 7� ✓ C;J bJ� C) 0 RESOLUTION NO. 2023-06 A RESOLUTION UPDATING AND CONSOLIDATING RESOLUTIONS 2022-24 AND 2022-32 ESTABLISHING CITY COUNCIL AND MANAGEMENT ADVISORY COMMITTEES RECITALS: A. Whereas the citizens of Ashland have a strong history of voluntary service to their community, including on advisory bodies to the City of Ashland (City); and B. Whereas Ashland citizens have important practical and technical knowledge on issues and topics important to sustaining the quality of life in the city and on the operational effectiveness of the City of Ashland organization; and C. Whereas the City Council of the City of Ashland has an interest in promoting continued community participation in advising the City Council and City management. D. Whereas on September 20, 2022, the City Council adopted Resolution 2022-24 establishing the following Standing Advisory Committees: • Climate and Environment Advisory Committee (CEAQ • Historic Preservation Advisory Committee (HPAQ • Housing and Human Services Advisory Committee (HHSAC) • Public Arts Advisory Committee (PAAC) • Social Equity and Racial Justice Advisory Committee (SERJAC) E. Whereas on November 1, 2022 the City Council adopted Resolution 2022-32 also establishing the following Standing Advisory Committees: • Trasportation Advisory Committee (TAG) • Forest Lands Advisory Committee (FLAG) F. Whereas the City Council wishes to update and consolidate the actions included in Resolutions 2022-24 and 2022-32 establishing Standing Advisory Committees. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ASHLAND, OREGON, RESOLVES AS FOLLOWS: SECTION 1. The City Council replaces Resolutions 2022-22 and 2022-32 with this resolution updating and consolidating their actions to create City Council Advisory Committees and Management Advisroy Committees. 1 SECTION 2. Procedure and Guidance for advisory committees to the City Council and City staff include the following: A. Each advisory committee shall serve solely as an advisory body whose actions or recommendations shall not be considered as City policy or the establishing of City policy or as final decisions of the City and are therefore not subject to administrative or judicial appeal. Each advisory committee will provide service that does not conflict with the functioning of City departments or other government agency and shall have no executive or administrative powers or civil rights investigatory or enforcement authority. Attendance at an orientation or training session for standing advisory committee members, when offered, is required before they are permitted to further exercise voting rights at committee meetings. The City Manager will provide at least an annual orientation or training session update to all standing advisory committees and will be responsible for assigning City staff support for the work of the advisory committees. Except as otherwise expressly stated, standing advisory committees shall observe policies and meeting and conduct rules consistent with those set forth for commissions and boards in AMC 2. 10, Uniform Policies and Operating Procedures for Advisory Commissions and Boards, including its meeting and attendance, and code of ethics provisions. B . Advisory committee members shall serve as individuals exercising their own best judgement and not as delegates for their respective organization or groups. Committees and their members are not official representatives of the City of Ashland and may not present their committees recommendations or their personal opinions or points of view as representative of the City's policy or operational perspectives. Prior to speaking publicly on behalf of their respective advisory committee, members must secure the permission of their committee to represent the activities or recommendations of their committee. C. A quorum of each standing advisory committee shall consist of more than one-half (1/2) of the total number of its current Council -confirmed voting members, but in no case fewer than three (3) members. Appointed voting and alternative members of a standing advisory committee may not name a substitute or alternate member to attend a meeting of their advisory committee on their behalf. Nonvoting ex-officio members, staff, and liaisons do not count toward the quorum. Appointed voting and alternate members of a standing advisory committee need not be physically present at a meeting if another means of attendance (e.g., telephonic, internet, etc.) has been established by the membership and public meetings law requirements are met. At least a majority of the quorum is necessary to adopt any motion; some motions may require the affirmative vote of at least two-thirds of the members present. A voting or alternative member of a standing advisory committee should provide at least a 48-hour notice to both their committee's chairperson and the City Manager appointed ex-officio committee staff support member regarding any planned absence from a scheduled meeting of the advisory committee. In the event an unexpected or emergency absence, the member should notify their advisory committee's chairperson, or the appointed staff support individual within a reasonable time in advance of the meeting. If the members in attendance do not constitute a quorum, staff or invitees may make informational presentations provided (1) Notes describing the presentations and discussions are made and posted on the City website; (2) no motion, debate or vote or any other official business other than adjournment takes place; and (3) all topics advertised are automatically added to the agenda for the next regularly scheduled meeting. D. Standing advisory committees may request voluntary testimony but may not compel an individual or organization to appear before it or respond to questions. E. Advisory bodies may consult with other city advisory committees on matters of mutual interest in the course of developing recommendations to bring to the City Council or City Management. It will be the responsibility of advisory committee chairpersons to work or meet informally as needed to coordinate the activities or coordination of matters between their committee and other advisory committees. F. Standing advisory committee members (voting, alternative and non -City staff ex-officio) will be appointed by the Mayor with the consent of the City Council. Council confirmed standing advisory committee appointments shall have three (3) year terms. Members of city commissions with corresponding responsibilities as the standing advisory committees will be invited by the City Recorder to confirm their interest in appointment by the Mayor without the necessity of submitting a formal new appointment application. New applicants must submit formal application with the City Recorder for Committee appointment. All regular terms commence with appointment and shall expire on April 30 of the third year. In the case that a new committee member is appointed to fill the remainder of a recently vacated voting position, the new member will be eligible for re- appointment at the end of the partial term they are completing. The City Manager will appoint all ex-officio City staff support committee members which shall not have a vote on advisory committee matters. The Mayor, with City Council confirmation, will appoint Council liaisons to each of the standing advisory committees. Council liaisons shall be non -voting ex-officio members of the corresponding committees. G. Standing advisory committees shall be governed by AMC 2.10 — Uniform Policies and Operating Procedures for Advisory Commission and Boards. Council liaisons will be assigned for standing advisory committees per AMC 2.04, 100. Standing advisory committees will be reviewed by the City Council approximately every three years as to their assigned responsibilities, level of effectiveness and the need for their continued role and existence. H. In keeping with the diversity, equity, uity, and inclusion goals of the City of Ashland, efforts will be made to ensure that information regarding standing advisory committee vacancies and the application process is readily available and advisory committees are made up of residents that represent the diverse populations within the City. All committees shall assist the City of Ashland in ensuring that city programs related to the charge of the committee are equitable for all community members, including low-income, young people, persons of color, the elderly, and those living with disabilities. Standing advisory committees may have up to two additional voting, ex-officio student/youth members who are of high school or college age (see also Section I below). Unless otherwise stipulated below, voting and alternate standing advisory committee members will be comprised of individuals who reside within the City except one , N 1) member from each advisory committee may be an at -large member living within the City's urban growth boundary. Unless otherwise provided, all nonvoting ex-officio members are not required to be residents within the City or the urban growth boundary. Voting and alternate members must be over eighteen (18) years of age. All standing advisory committees serve at the pleasure of the City Council and shall deliver to the Council an annual report on their activities and accomplishments in the preceding year and provide to the Council for its approval the priorities and workplan for the succeeding year. Standing advisory committees are expected to work with and advise the City Management and City Attorney to insure their committee recommendations are aligned with City Council priorities and can be implemented within the City's resources and legal authority. Commissions transitioning under this resolution to become either standing advisory committees, or potentially to MAC status, are requested to complete any current work to develop recommendations for the City Council and advance them for consideration. These recommendations my advance either as a direct final report or presentation to the City Council or may be advance to the corresponding advisory committee or City Manager for reporting to the City Council. K. The City Attorney is directed to return to the City Council in a timely manner with any updates, changes, or deletions to the Ashland Municipal Code de to establish the here identified standing advisory committees as replacements for their corresponding city commissions or boards and to establish them as "Regular" advisory bodies per AMC 2.04. SECTION 3. Standing Advisory Committees to the City Council are established and responsible for the purposes indicated in the following: A. Climate and Environment Policy Advisory Committee (CEPAQ) A Climate and Environment Advisory Committee (CEAC) is established by the City Council. The CEAC should reflect and represent a wide range of community interests and perspectives. Such interests should include, but not be limited to, climate change and environment, public health, energy efficiency and renewable energy, low and moderate - income households needs, economic development, social equity, and sustainable economic development. W The CEAC will consist of up to twelve (12) voting members. The CEAC will strive to include at least two (2) voting members who are 35 years old or younger at the time of appointment. Three of the voting member positions are reserved for one (1) representative of the solid waste franchisee for the City; and one (1) representative from Southern Oregon University (SOU) administration/faculty; one (1) representative from the Ashland School District administration/facility. The City Manager will appoint one (1) nonvoting ex-officio member to provide support to the committee. The CEAC shall be responsible for assisting the City in the following: 1. Making recommendations on strategies, actions and programs related to the implementation and updating'of the Climate and Energy Action Plan in furtherance of its climate mitigation and adaption goals and strategies per AMC 9.40, recognizing that the Council may also request advice on other environmental matters from time to time. The issues the Climate and Environmental Policy Advisory Committee shall advise Council on include, but are not limited to: A. Recommendations for the City of Ashland's Climate and Energy Action Plan (CEAP) and any updates to the CEAP. B. Modifications to benchmarks, targets, or actions contained in the climate plan as needed to incorporate the best available science and practices to achieve the City of Ashland's climate -related goals and targets. C. The process for considering amendments and updates to the CEAP. D. Monitoring CEAP implementation progress for the community and for the City operations. E. Ensuring that the CEAP incorporates long-term social, economic, and environmental goals. F. Climate education H. Recommending CEAP implementation steps or improvements on behalf of the community and for City operations iii. Providing information to staff and the City Council to ensure that benchmarks, targets, or actions develop for, or by the City of Ashland incorporate the best available science and practices to achieve the intended climate or environmental related goals and targets. iv. Providing recommendations to ensure the City of Ashland's climate and environmental planning incorporates long-term social, economic, and environmental goals, including social equity for low-income households, persons of color, the young and elderly, and those with disabilities. V. Educating and advocating for Ashland's environmental goals, including its Community Climate Recovery Goals. B. Forest Land Advisory Committee IF -LAC ------- The Forest Lands Advisory Committee (FLAC) is established and shall consist of up to nine (9) voting members, including a member of the Ashland Parks Commission, and up 61 to eight (8) nonvoting ex-officib members who will participate as needed. The ex-, officio, non -voting member positions, are reserved for representatives from the USDA Forest Service Ashland Ranger District, the Oregon Department of Forestry, the City's Director of Public Works, Director of Community Development, Fire Chief, Police Chief, and Director of Parks and Recreation Department or their designees. The City Manager will also appoint one (1) nonvoting ex-officio member to provide support to the committee. The FLAC shall be responsible for assisting the City in the following: Supporting the implementation of the Ashland Forest Plan, originally developed and adopted by the City of Ashland in June, 1992, including City adopted updates or revisions. ii. Recommending integrated, interdisciplinary approaches and programs for the development of forest ecosystem management plans and related activities in the Ashland watershed. iii. Developing a strong community volunteer program to assist in the implementation of the Ashland Forest Plan. iv. Recommending forest management practices to the City Council and City staff. V. Helping to ensure that plans integrate forest management needs and concerns of the City and of private land owners in the wildland urban interface. vi. Promoting public knowledge and acceptance of the Ashland Forest Plan's programs. C. Historic Preservation Advisory Committee (HPAC) An Historic Preservation Advisory Committee (HPAC) is established by the City Council. The HPAC will consist of up to nine (9) voting members, and two nonvoting ex-officio members including the Chairperson of the Planning Commission, and one (1) representative appointed by the City Manager to provide support to the committee from the City's Community Development Department. To qualify the HPAC's as the City of Ashland's Certified Local Government (CLG) Commission, the majority of appointments for voting members of the HPAC, to the extent volunteer members are available in the City, will have direct historic preservation experience or meet the professional qualifications (including archaeology, architectural history, conservation, cultural anthropology, curation, engineering, folklore, historic architecture, historic landscape architecture, historic preservation planning and history) under Oregon State Historic Preservation Office requirements. The HPAC shall be responsible for assisting the City in the following: 0 vil. Recommending to the Plaraiing Commission and the City Council, areas or properties of significant historical value and interest for consideration to be designated historical properties. viii. Recommending ordinances and other measures designed to protect and foster interest in the improvement of designated historical properties. ix. Reviewing, literature and sources of funding concerning the protection and improvement of designated historic properties. X. Advising City staff and the Planning Commission concerning the improvement of designated historic properties in connection with Type 11 and Type III Planning Action involving new construction or alterations to existing historic resources. xi. Advising applicants and staff upon request on sigh permits, building permits and other projects involving new construction or alterations within Ashland's designated Historic Districts. xii. Advising the Planning Commission, the Ashland Park Commission, other city advisory commissions, boards and committees, and city departments regarding historic components of government projects under consideration within Ashland's designated Historic Districts. xiii. Advising City staff and the Planning Commission on project applications for funding. xiv. Assisting in promoting public support for the preservation and recognition of Ashland's historic past. xv. Advising City staff and the Planning Commission on aesthetic standards for historic areas. D. Housing and Human Services Advisory Committee (HHSAQ A Housing and Human Services Advisory Committee (HHSAC) is established by the City Council. The mission of the HHSAC is to assess and make recommendations to the City for addressing the continuum of housing and human services needs for the purpose of enhancing community health and well-being. Members will be from a broad spectrum of citizens including individuals with a background in social services, unhoused and marginal income population services, economic and housing development, universal housing design, and elderly and disabled persons needs. The HHSAC will consist of nine (9) voting members, one (1) nonvoting ex-officio liaison from Southern Oregon University (SOU), and one (1) nonvoting ex-officio member appointed by the City Manager to provide housing program support. 7 The HHSAC shall be responsible for assisting the City in the following: 1. Assessing the making recommendations on the continuum of housing and human services needs of the community and funding strategies relating to housing and human services. a. Advising the City Council on programs that assist in addressing the unmet utility, medical, transportation, and food needs of seniors, children and families in Ashland, and other related human services programs. III Making recommendations to the City Council on Community Development Block Grant (CDBG), City of Ashland Social Service Grants, and Housing Trust Fund and related allocations. iv. Assisting in identifying federal, state, county, and private funding for implementation of housing and human services programs. V. Fostering public knowledge of and support for official city housing and human services Programs. vi. Enhancing cooperation between the public and private sectors by promoting integrated approaches that provide suitable housing, a healthy living environment, and expanded economic opportunities for low and moderate -income persons. vii. Evaluate, reviewing, and recommending to the Planning Commission and City Council innovative land use strategies targeted to promote a broad variety of needed housing types. viii. Monitoring housing discrimination complaints and corrective actions within the City, and advising the City Council on potential measures to be taken to farther equal opportunity to all persons to live in suitable housing facilities regardless of race, color, religion, sexual orientation, gender identity, national origin, source of income, or familial status. E. Public Arts Advisory Committee (PAAC) A Public Arts Advisory Committee (PAAC) is established by the City Council. The mission of the PAAC is to enhance the cultural and aesthetic quality of life in Ashland by actively supporting the placement of public art in public spaces and serving to preserve and develop public access to the arts. The continued vitality of the arts in the City of Ashland is a vital part of the future of the City as well as of its citizens. The arts are an important part of the cultural and economic life of the entire community of Ashland and enrich the participants in the arts as well as those who observe them. The PAAC will consist of nine (9) voting members of which six (6) voting members will be from a broad spectrum of citizens including artists and those with a background in the arts, arts organizations, education, structural and landscape architecture. Up to three (3) of these six (6) voting members of the PACC may reside outside the City limits. The three (3) remaining voting members of the PAAC will be citizens at -large and residents of the City. The City Manager may also appoint two (2) non -voting ex-officio members to the PAAC, one (1) of which will be from the City's Public Works Department, to provide support to the committee. The PAAC shall adhere to and fill the role of the Public Art Commission as it may be designated in AMC 2.29 — Public Art. The PAAC shall also be responsible for assisting the City in the following: Providing advice to ensure the arts continue to be of value as an integral part of Ashland. ii. Assisting in promoting the arts in Ashland to enrich the lives of its citizens through education and demonstration. iii. Advising the City Council and City management on standards and guidelines for selecting, commissioning, placing, maintaining, and removing public art, iv. Advising the City of Ashland on how best to assist * local organizations that provide local leadership on arts related matters to make the arts a more important part of community life. V. Assisting the City council, the Ashland Parks Commission, Historic Preservation Advisory Committee, and the Planning Commission in using public art to enhance existing development in public parks and other public lands and in public structures. vi. Advising the Planning Commission, the Ashland Parks Commission, other city advisory commission and committees, and city departments regarding artistic components of all municipal government projects under consideration by the City. The PAAC may also serve as a resource for assessing the artistic components of land use developments. vii. Advising the City Council on policies and programs to enhance and encourage the planning, placement, and maintenance of public displays of art in locations open to the public within the community. viii. Encouraging connections with other local, regional, and national organizations working for the benefit of art and preservation of artistic values. ix. Recognizing and encourage groups and organizations that enrich Ashland life by bringing cultural and artistic values and artifacts to the City. X. Assist in the pursuit of gifts and grants for support of arts programs and activities and the procurement of public art. F. Transportation Advisory Committee (TAC) A Transportation Advisory Committee (TAC) is established by the City Council. The TAC shall provide advice and guidance to the City Council, other Standing Advisory Committees, and City departments on transportation matters. The TAC will consist of up to nine (9) voting members and ten (10) ex-officio members who will participate as needed. Voting members will all be members of the community at large and will represent a balance* of interest in all modes of transportation. The ex- officio, non -voting member positions are reserved for four (4) representatives from the City's Community Development, Police, Fire and Rescue Departments, and Parks and Recreation Departments; one (1) representative from Southern Oregon University (SOU) administration/faculty; one (1) representative from the Ashland School District administration/facility; one (1) representative from the Oregon Transportation Department; one (1) representative from the Rogue Valley Transportation District; one (1) representative from the Jackson County Roads Department; and, the City's Director of Public Works (1), or their designee, to provide support to the committee. The TAC shall assist the City in by reviewing and advising on issues or topics as they relate to all modes of transportation, including the following: i. Transportation safety policies and programs ii. Long range transportation plans and ancillary transportation plans (sidewalk and safe routes to school, transit, traffic, parking, etc.);' iii. Type III Planning Actions during the pre -application process; iv. The transportation section of the City's Capital Improvements Program (CIP); V. Multi -modal transportation issues; and vi. Traffic implementation designs. The Committee may also advocate to promote all modes of transportation to ensure that modal equity is a reality in Ashland. The TAC may assign subcommittees to focus on specific transportation topics of concern and report their information to the full TAC for final review and recommendations. Subcommittees will be established for a specified purpose and duration and will consist of at least three voting members appointed by the TAC. The TAC Chair and Director of Public Works shall determine what matters warrant subcommittee involvement, and meetings shall be convened on an as -needed basis. G. Social Equity and Racial Justice Advisory Committee (SERJAC) 10 A Social Equity and Racial Justice Advisory Committee (SERJAC) is established by the City Council. The SERJAC will consist of nine (9) voting members and one (1) nonvoting ex-officio member designated by the City Manager to provide support to the committee. Voting members will include members from a broad spectrum of community interests and perspectives, specifically including individuals with backgrounds in race and social equity work and a representative cross section of historically marginalized or underrepresented groups, such as Black, Aboriginal peoples, people of color, LGBTQ+, the elderly and disabled persons. The SERJAC shall be responsible for assisting the City in the following: i. Encouraging understanding and celebration of the diversity of the City's population and visitors and promote amicable intergroup relations within the City. ii. Recommending policies, measures, and practices to bring about social and racial equity and a greater inclusion for all who live, work, or visit in the City, including counter measures to systematic racism, homophobia, sexism, classism, and other racial and social inequities impacting Black, Indigenous, people of color, LGBTQ+, and disabled persons, as well as other marginalized persons in the Ashland community. iii. Recommending efforts to increase economic opportunities for Black, Indigenous, people of color, LGBTQ+, and disabled persons, as well as other marginalized persons in the Ashland community, iv. Advising on diversity, equity, and inclusion (DEI) and human rights training for the City of Ashland's staff, commissions/boards, other advisory committees, and the City Council. V. To seek, at least every two (2) years, a broad spectrum of input from community members on emerging issues and needs of the Ashland community as they relate to diversity, equity, inclusion, human rights, and intergroup relations. SECTION 4. Manal4ement Advisory Committees (MAC) may be established to serve at the request of the City Manager or Department Heads to provide technical advice, and community support and input that can assist in preparing recommendations to enhance City operations or program implementation or for City Council consideration. MACS are generally intended to be project or program specific but can meet as often and as long as necessary to meet their requested role or functions. Some MACS may meet only occasionally when requested, while others may meet regularly or semi -regularly over extended periods of time per the role assignment or needed term for their assistance. Membership on MACs will be established based on the type of advice sought and availability of potential qualified participants, urgency of issue or program being addressed, timetrame for the committee's role/participation, availability of City staff support resources, and/or other circumstances or considerations 11 DocuSign Envelope ID: B8AE8CB0-B8AE-4A64-84F1-DBCA62AE4460 affecting the ability for effective MAC role participation. The rules of procedure, if necessary, for each MAC will also be established by the City Manager or'appointing Department Director at the time ' of the corresponding MAC's establishment. The City Council may refer issues or tasks to consideration by a MAC by vote of the City Council request to the City Manager. MACS may include project or program topics related, but not limited to the following: Airport Operations City Band System Development Charges Transportation • Trees and Urban Forest ® Wildfire Safety SECTION 5. This resolution is effective upon adoption. ADOPTED by the City Council this 16th day of May 2023. ATTEST: F DocuSigned by: Ssel, Melissa Huhtala, City Recorder SIGNED and APPROVED this ip day of 2023. lrr� 4'1t� 0 Tonya Graham, Mayor v- Adieas to form: A Doug McGeary, Interim City Attorney 12 Study Sessions THIS FORM IS A PUBLIC RECORD ALL INFORMATION PROVIDED WILL BE MADE AVAILABLE TO THE PUBLIC THOSE INTERESTED IN GIVING ORAL TESTIMONY AT A COUNCIL MEETING WILL NEED TO: 1) Complete this form, including the topic you want to speak on and send to the City Recorder. 2) Begin the oral testimony during the meeting by stating your name for the record. 3) Limit your comments to the amount of time given to you by the Mayor, usually 3 or 5 minutes. 4) If you present written materials, please email a copy of the materials with this form to the City Recorder for the record. 5) Speakers are solely responsible for the content of their public statement. Meeting Date Name 4�-) e' r e^, Irl%', (please print) City A94 Study Session Agenda topic/item number/Topic The Public Meeting Law requires that all city meetings are open to the public. Oregon law does not always require that the public he permitted to speak. Comments and statements by speakers do not represent the opinion of the City Council, City Officers or employees or the City of Ashland.