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HomeMy WebLinkAbout2024-001 PO 20240229 - Siteone Landscape Supply Holding LLCB City of Ashland I ATTN: Accounts Payable L 20 E.Main L Ashland, OR 97520 T Phone: 541/552-2010 0 Email: payable@ashland.or..us Purchase Order in. F ir.- C-';G' R D E 1 Fiscal Year 2*024 Page: 1 of: 1 2 R-RENRI-ONMR— MIMSIR-OGNUMBEM-RU-M. .M -"N-G= -C I-U Purchase Order # 20240229 v E SITEONE LANDSCAPE SUPPLY HOLDING, LLC N 300 COLONIAL CENTER PARKWAY D SUITE 600 0 ROSWELL, GA 30076 R. S C/O Parks Department H Admin Office. 1 P 340 South Pioneer Ashland, OR 97520 T Phone: 541/4 88-5340 0 Fax: 541/488-5314 160 wN Kevin Caldwell 01/0 /2024. 7385 City Accounts Pa able M Ift R V " 41-101 1 - ME 111 UM I SEN-064401-IR 3675 Irrigation Controller. Parts 1 Parts for Irrigation Central Controller Installation, Per attached Quote #670 386 1.0 $54,017.17 $54.,017.17 Project Account: E-000806-999 GIL SUMMARY 123000 - 704200 $54,017.17' By Authorized Signature Date: 11 Wfflt SGAIMM== $54,017.17 i ' I FORM #3 A rogl. esitfor. a I'tlheilafac; ��hlac:r REQUOSOTHO N Vondor Nalno SItoOne "Kasc�;upply Address, City, Slate, Zip 1286 Wallis Street Oft 97402 Contact Name & Tolophone Number Bryan Cassagneros 641-342-1203 Elttall address BCassagnores@sileone,com SOURCING METHOD sanV pO}F�T Date of request: 11/15i'23 ftegtllred dale for delivery: Q Eli onint from Coniolllivo Bidding ❑ er oiic ❑ Reason for exemption: ❑ invitation to Bid ❑ Form f113, Written findings and Authorization ❑ AMC 2,60 Dale approved by Council ❑ Written quolo or proposal attached Written cluolo or proposal attached_(Attach copy of council communication If council approval required, attach copy of CC ❑ Small Procureniont ' ❑ Jtequost for Proposal Coonorativo Procurement Not oxcoeding $5,000 Date approved by Council: ❑ State of Oregon ❑ Direciftard (Attach copy of council cemniunlealion) Contract 11 ❑ VerballWrlllonbid(s) or proposal(s) p .Roauost for Qualillcatlons (Public Works) ❑ State of Washinglon Dale approved by Council: Contract fI Attach copy of council communication ❑ Olher government agency contract Agency Intorntodlato procurement ❑ Solo Source GOODS & SERVICES $ Applicable Form (115, 6, 7 or 0) Contract 11 Groalor than $5,000 and loss than $100,000 Wdtlon quole or proposal allached Form 114, Personal Servlcos $5K to $76K Intergovernmental Agreonient Agency ' (3) Written bids & solldlallon allachad kRSONAL SERVICES ❑ Annual cost to Clty does not exceed $26,000. ❑ Spacial Procuremonl Groolor than $5,000 and less than $75,000 ❑ Form 119, Request for Approval Agreement approved by Legal and approvedlslgned by ❑ Less than $35,000, by direct appolnimonl ❑ Written quole or proposal attached City AdnilniSlralor, Atrc 2,60.070(4) ❑ (3) Wrillen proposals & solicilatlon ollached . Dale approved by Council: ElAnnual cost to City exceeds $25,000, Council ❑ Form i14, Personal Services $5K to $7611 1 Valid until: Date approval required, (Attach copy of council communication) Description of SERVicES Total Cost Parts for Irrigation Central Controller installation y Item fl quantity Unit Description of MATERIALS Unit Price Total Cost 0 Per attachedquotelproposal ProJeofNumber(?DOD(_ �qQ Account Numberl2GGQ_•170L%7DD 'TOTAL4osT,, $'5-40,�Ii7 l Project Number _ _ _ _ _ _ _ _ _ _ Account Number _ _ _ _ _ 'Expenditure must be chargodlo ilia appropriate account numbers for Ilia 11honclals to accurately reflect Ilia actual expendflures. lT Dlroctorin-collaboratlon Oth departnront fo approve -all hardware and software purchases: 1T01rector Dale Support-Yes/No Sysigning this requisition fomi, I codify that Ilia Cily's public contracting requirements have been satisfied J Employee; i C.-..�.__. Depadmeiii H@af �"� �+ (E ual to or roaler than $ , 00) Department ManagerlSupervlsor: CityAthninistra o ; 1`� (Equal to or greater than $25,000) Funds appropriated for current fiscal year YES / NO Deputy FlnanceDlredor-(Equal to orgrearerthen gow) Date Comments: Form 113 - Requlsi0on M i6SiteOne- LANDSCAPESUPPLY Strong orTogather Eugene OR #116 1285 Wallis St Eugene, OR 97402-2920 W:(541)342-1203 Bill To: City of Ashland Ashland Parks and Recreation (#1929574) 20 E Main St Ashland, OR 97520-1814` W:(541)552-2010 Ship To: City of Ashland Ashland Parks and Created Quote# Due Date lExpected Award Date Expiration Date Recreation (#1929574) . 01/05/2024 6706386 01/05/2024 01/10/2024 1 03/01/2024 20 E Main St Ashland, OR 97520-1814 W:(541)552-2010 , Job Job Start Printed Job Nae m Description Date 01/05/2024 24' HydroPoint Upgrades - ALL 02/15/2024 18:05:25 INCLUSIVE Irne Item# ItemDesc Qty UOM Unit Extends # Price -price 1 C Rebid 8/21 as per Sean Sullivan 0.000 2 . C Rebid 1/5/24 as per Kevin Caldwell 3 C 0.000 4 IC *** Calls Park *"*• 0.000 WTOXR-C- 5 24-CWM- All -Inclusive WeatherTRAK OptiFlow XR Wall Nbunt (cold -rolled steel, 24 stns) 1 EA 7,011.000 7,011.00 AX GT Installation Labor 6 GTINSTALL Item Note: _ Controller•Removal/-Install & Activation of OXR. Station. Programming not 1 750.000 750.00 included. See Site-Optiflowfor OptiflowTab service 7 ST Subtotal Line 1 0.000 7,761.00 8 C 0.000. 9 C POC 0.000 WTF3-150- WeatherTRAK Flow Sensor/Metering MV Wired,Cast Iron Normally Open 1-1/2 in. 10 1 EAT,193.745 1,193.75 IRS -NO NPT w/Reed Switch 11 B-CP07 Brass Coupling 1-1/2 in. 2 EA 12.319 24.64 .12 836-015 Sch 80 PVC Male Adapter 1-1/2 in. MIPT x Socket 2 EA 9.,0381 18.08 NDS Standard Valve Box Rectangle 14 in. x '19 in. x 12 in.H Black Box/Greeh Lid 13 113BC 1 EA 19.354 19.35 Overlapping ICV 14 ST Subtotal Line 7 0.000 1,255:82 15 C 0.000 16 C *** Clay Street 24'**! 0.000 WTOXR-C- 17 18-CWM- All -Inclusive WeatherTRAK OptiFlowXR Wall Mount (cold-rolle 1 EA 6,695.615 6,695.62 AX GT Installation Labor 18 GTINSTALL Item. Note: 1 750.0001. 7.50:0,0 Controller RemovaUlnstall & Activation of OXR. Statiori'Programming not included. See Site-Optiflow for OptrflowTab .service 19 ST Subtotal Line 12 0.000 7,445.612 20 C 0.000 ' 21 C POC 0.000 22 WTF3-200- 2 in. HydroPoint Reed Switch Threaded Hydrometer NO 1 EA 1,260:465 1,260.47 RS-NO NDS Standard Valve Box Rectangle 14 in. x 19 in, x 12 in.H Black Box/Green Lid 23 113BC 1 EA 19.354 19.35 Overlapping ICV 24 ST Subtotal Line 12 0.000 1,279.82 25 C 0.000 26 C *** Garfield Park *** 0.000 WTOXR-C- 27 36-CWM Al -Inclusive WeatherTRAK OpWIow XR Wall Mount (cold -rolled steel, 36 stns) 1 E 7,450.725 7,450.73 AX GT Installation Labor 28 GTINSTALL Item 'Note: : 1 750.000 750:00 Controller RemovaUlnsfall &Activation of OXR. Station Prograrimming'not included. See Site-Optiflow for Optiflow Tab service 29 ST Subtotal Line 12 0.000 8,200.73 30 C 0.000 31 C POC 0.000 32 WTF3-200- 21n. HydroPoint Reed Switch Threaded Hydrometer NO 1 'E 1„ 26Q.465 1,260:4,7 RS-NO NDS Standard Valve Box Rectangle 14 in. x 19 in. x 12 in.H Black Box/Green Lid 33 113BC 1 19.354 19.35 Overlapping ICV 34 ST Subtotal Line 13 0000 1,279.82 35 C 0.000 36 C *** Triangle Park "** 0.000, WTOXR-C- AII-Inclusive WeatherTRAK OptiFlow XR Controller 12 Station Wall Mount Cold- 37 12-CWM 1 E 6,220.725 6,220.73 Rolled Steel AX GT Installation Labor 38 GTINSTALL ftem •Note: 1 EA 750:000 750.00 Controller Removal/ Install & Activation of OXR. Station. Programming not' included. 'See Site-Optiflowfor OptiflowTab service 39 ST Subtotal Line 14 0.000 6,970.73 40 " C 0.000 41 C POC 0.000 WTF3-150- WeatherTRAK Flow Sensor/Metering MV Wired Cast Iron Normally Open 1-112 in. 42 1 EA 1,193.745 1,193.75 RS-NO NPT w/Reed Switch' 43 B-CP07 Brass Coupling 1-1/2 in. 2 EA 12.319 24.64 44 836-015 Sch 80 PVC Male Adapter 1-1/2 in. MIPT x Socket 2 9.038 18:08 NDS Standard Valve Box Rectangle 14 in. x 19 in. x 12.in.H Black Box/Green Lid 45 113BC 1 EA 19.354 19.35 Overlapping ICV 46 ST Subtotal Line 12 0.000 1,255.82 47 C 0.000 48 C *** Glenwood Park *** 0.000 W TOXR-C- 49 18-CWM- All -Inclusive WeatherTRAK OptiFlow XR Wall Mount (cold-rolle 1 EA 61695:602 6,695.60 AX GT Installation Labor Rem Note: 50 GTINSTALL 1 E 750.000 750.00 Controller Removal/ Install & Activation of'OXR. Station Programming not included. See Site-Opfif/owfor OptiflowTab service 51 ST Subtotal Line 12 0.000 7,445.60 52 C '0.000' 53 ,C POC 0.000 WTF3-150- WeatherTRAK Flow Sensor/Metering MV Wired Cast Iron Normally Open 1-1/2 in. 54 1 EA 1,193.745 1,193.75 RS-NO NPT w/Reed Switch NDS Standard Valve Box Rectangle 14 in. x 19 in, x 12 in.H Black Box/Green Lid 55 113BC 1 EA 19.354 19.35 Overlapping ICV 56 B-CP07 Brass Coupling 1-1/2 in. 2 12.319 24.64 57 836-015 Sch 80 PVC Male Adapter 1-1/2 in. MIPT x Socket 2 EA 9.038 18.08 58 ST Subtotal Line 12 0.000 1,255.82 59 C 0.000 60 C **" Railroad' Park "" 0.000 W TOXR-C- 61 18-CWM- All -Inclusive WeatherTRAK OptiFlow XR.Wall Mount (cold-rolle 1 E 6,695.602 6,695.60 AX GT Installation Labor 62 GTINSTALL Item Note: 1 EA 750.000 750.00 Controller Removal/ Install & Activation of OXR. Station Programming not included. See Site-Optif/owforOptiflow Tab, service NDS Standard Valve Box Rectangle 14 in. z 19 in. x 12 iri.H Black BoidGreen Lid. 63 113BC 1 E' 19.354 19.35 Overlapping ICV 64 ST Subtotal Line 12 0.000 7;464.95 65 C 0.000 66 C POC 0.000 67 WTF3-200- 2 in. HydroPoint Reed Switch Threaded Hydrometer NO 1 EA 1,260.465 1,260.47 RS-NO NDS Standard, Valve Box Rectangle. 14 in. x 19, in, x 12 in.H Black-Box/Green Lid 68 113BC 1 EA 19.354 19.35 Overlapping ICV 69 IST Subtotal Line 9 0.000 1,279.82 70 C '0.000. 71 C Service - 0.000 OptiFlow Site Optimization Item; Note: WTS-OPT- This is a required service from. HydroPoint•to be provided by an factory trained 72 1 EA 1,121.620 1,121.62 ' OPTIFLOW individual. Service includes getting ffrmmare upgraded, flowlearned and building the hydraulic tree. In addition Cve included some additional costs for out of tovtin hotel and food' costs 73 0.000 230.05 Total Price: $ 54,017.17 Quoted price is for material only. Applicable sales taxwill be charged when invoiced. All product, and pricing information is based on the latest infonnation available and is subject to change without notice or obligation. Local tax may differ based on locations and local codes. Kariann Olson From: Kevin Caldwell Sent: Friday, January 05, 2024 3:59 PM To: Kariann Olson; Leslie Eldridge Subject: RE: PO Request for Site One Attachments: SiteOne Landscape Supply WeatherTrak.pdf Hi Kari, Revised quote from Site One is attached that is $.10 cheaper! V -aXr Kevin Caldwell Parks Superintendent Ashland Parks & Recreation Commission 340 S. Pioneer St., Ashland, OR 97520 Tel: 541-552-2265 Fax 541-488-5314 www.ashlandparksandrec.org This email transmission is official business of the City of Ashland, and it is subject to Oregon Public Records Law for disclosure and retention. If you have received this message in error, please contact me at 541.552.2265. From: Kariann Olson <kari.olson@ashland.or.us> Sent: Thursday, January 4, 2024 2:23 PM To: Kevin Caldwell <kevin.caldwell@ashland.or.us>; Leslie Eldridge <leslie.eldridge @ashland.or.us> Cc: Kariann Olson <kari.olson@ashland.or.us> Subject: FW: PO Request for Site One Hello, I received this request for a rush PO today. And, just a heads up here, the attached quote expired on 08/22/2023. Do you have an updated quote? Price changes are very common these days. So do you want to confirm this quote is still valid before a PO is processed/signed or go with the quote you have? Please advise. Thank you. Kariann Kariann (Kari) Olson, Purchasing Specialist 1 City of Ashland Purchasing Office 90 North Mountain Avenue, Ashland, Oregon 97520 541.488.5354 1 TTY 800.735.2900 Kari:olsonaashland.or.us This email transmission is official business of the City of Ashland, and it is subject to Oregon Public Records Law for disclosure and . retention. If you have received this message in error, please contact me at 541.488.5354.. From: Tara Kiewel <tara.kiewel@ashland.or.us> Sent: Thursday, January 04, 202411:59 AM To: Kariann Olson <kari.o[son @ashland.or.us> Cc: Kevin Caldwell <kevin.caldwell@ashland.or.us> Subject: PO Request for Site One Hi Kari, On my very last day at APRC I have one last PO request. Q This is a very time sensitive one that we need to order the parts for and schedule the work ASAP. Could you let Kevin know the PO number when you have it? Thank you so much! Tara Tara Kiewel Administrative Analyst Ashland Parks & Recreation Commission 340 S. Pioneer St., Ashland, OR 97520 Tel: 541-552-2257 Fax 541-488-5314 www.ashlandparksandrec.org This email transmission is official business of the City of Ashland, and it is subject to Oregon Public Records Law for disclosure and retention. If you have received this message in error, please contact me at 541.552.2257. From: nore0y@ashland.or.us <noreply@ashland.or.us> Sent: Thursday, January 4, 202411:59 AM GOODS AND SLRVZCES ACRE,EMENT (CREATE R THAN $35,000) CITY OF ASH LA.N D 20 East Mani Street Ashland, Oregon 97520 Telephone: 541 /488-5587 Fax: 541/488-6006 CONTRACTOR: Site One Landscape ,Supply CONTACT: Brian Cassagneres ADDRESS: 1285 Wallis Street Eugene. OR 97402 PHONE: 541=342-1203 EMAIL: bcassagrreres@siteone.coin This Goods and Services Agreement (hereinafter "Agreeient") is entered into by and l etwcen tho. City of Ashland, an Oregon inunimpal corporation. (hereinafter "City") and SlteOhe Landscape Supply, (a foreign limited liability corporation.) ("hereinafter "Contractor"), for the central irrigation controller system WeatherTRAK for six parks.' X. CONTI2ACTOR',5 OBLIGATIONS 1.1 Provide the central irrigation controller system WeatlierTRAIC for six parks as set forth in the "SUPPORTING DOCUMENTS" attached hereto and, by this reference, incorporated herein. Contractor expressly acknowledges that tinie is of the essence of any completion (late set forth in the SUPPORTING DOCUMENTS, and that no waiver or extension of such deadline may be. aut1wrized except h. the same nnarvner as herein provided for, authority to exceed the maximum compensation. The services defined and described in the "SUPPORTING DOCUMENTS" shall hereinafter be collectively referred to as "Work." 1.2 Contractor shall obtaii. and maintain during -the term of this Agreement and witil City's final acceptance of all Work received I.erewider, a policy or policies of liability insurance including commercial general liability insurance with a combined single limit, or the equivalent, of iiot-less than $2,000,000 (two million dollars) per occurrence for Bodily Injury and Property Damage. 1.2.1 The insurance required in this Article shall include the following coverages: • Con.I)rel.ensive General or C01113nercial General Liability, including personal injury, contractual liability, and pro'clucts/coiiipleted operations coverage; and • Automobile Liability; and • Workers' Compensation. 1.2.2 Bach policy of such. insurance shall bean an "occurrence" and not a "cialms made" form, and shall; • Name as additional insured "the City of Ashland, Oregon, its officers, agents and employees" with respect to claims arising out of the provision of Work raider this Agreement; • Apply to each named and additional named insured as thougI. a separate policy had been issued to each, provided that the policy limits shall not be increased thereby; • Apply as primary coverage for each additlowil named insured except to the extent that two or more such policies are intended to "layer" coverage and,.taken together, they provide total coverage from the first dollar of liability; • Contractor shall innmediately notify the City of any change in insurance coverage,. Page l of 5: Goods and Services Agreoment between the City of Ashland aad'SlteOne Landscape Supply o Contractor shall supply an endorsement rlaining the City, its officers, employees and agents as additional insureds by the Effective Date of this Agreement; and o Be evidenced by a certificate or certificates of such Jnsuranee approved by the City. 1.3 . Contractor stiall, at its own expense, maintain Worker's Compensation Insurance in compliance with ORS 656,017, which requires subject etuployers to provide workers' compensation coverage far all of its subject. workers. 1.4 Contractor agrees that no person shall, on the grounds of race, color, religion, creed, sex, marital status, familial status or domestic partnership, national origin, age, mental o►• physical disability, sexual orientation, gender identity or source of inCOn1C, suffer (H801•1111irlatio►1 in the perforillaace of this Agie,emetlt when employed by Contractor. Contractor agrees to co► illy w0h all applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. further, Contractor agrees not to discriminate against a disadvantaged business enterprise, minority -owned business, woman - owned business, a business that a service -disabled veteran owns or all emerging small business eute►prise certified under ORS 200.055, in awarding subcontracts is required by ORS'279A.I 10. 1.5 In all solicitations either by competitive bidding or negotiation made by Contractor for work to be performed under a subcontract, including procurements of materials or lenses of equipment, each potential subcontractor or supplier shall be notified by the Contractors of the Contractor's obligations under this Agreement and Title VI of the Civil Rights Act of 1964 and other federal nondiscrimination laws, 1,6 Living Wage Requirements: If the amount of this Agreement is $25,335.05 or more, Contractor is required to comply with Chapter 3.12 of the Ashland Municipal Code by baying a living wage, as defined in that chapter, to all employees performing Work under this Agreement and to any Subcontractor who performs 50% or more of the Work under this Agreement. Contractor is also required to post the notice attached hereto as "Exhibit A" predominantly hi areas where it will be seen by all employees. 1.7 Assignment: Contractor shall not_assign this Agreement or subcontract any portion of the Work to be provided hereunder without the prior written consent of the City. Any attempted assignment or subcontract without. written consent of the City shall be void. Contractor shall be fitlly responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by the City of any assign►0ent or subcontract shall not create any.contractual relation between the assignee or subcontractor and the City. 2. CITY'S OBLIGATIONS 2.1 City shall pay Contractor thesunr of$54,017.27 (fffty-four thousand seventeet dollars and seventeen cents) as provided herein as Rill compensation for the Work as specified in the SUPPORTING DOCUMENTS. 2.2 . In no event shall Contractor's total of all compensation. and r•eimbiu•senletlttirr<ler this Agreement exceed the stint of $54,017.27 (fifty-four thousand sm,enteen dollar's and seventeen ceztts) without express, Lvrittelr approval from the City official whose signature appears below, or such official's successor in office. Contractor expressly acictiowledges that no other person has authority to order or authorize additional Work which would cause this maximum sum to be exceeded and that any.authorization front the responsible official must be in writing. Contractor Airilter acknowledges that any Work delivered or expenses incurred without authorization as provided herein is done at Contractor's own risk a►ld as a volunteer without expectation of compensation or reimbursement. Page 2 of 5: Goods and Services Agreen►e it between the Cite of Ashland and SiteOne handseRpe Supply 3. GRNERAL PROVISIONS 3.1 This is a non-exclusive Agreentent. City is not obligated to procure any specific amount of Work 1roi» Contractor and is free to procure similar types of goods and services from other Contractors in its sole discretion, 3.2 Contractor is an independent contractor and not an employee or agent of the City for any purpose, 3.3 Contractor is not entitled to, and expressly waives all claims to City beliefts such ns health and disabi Iity . insurance, paid leave, and retirement. 3.4 This Agreement embodies the full and complete undcrstanding of file parties respecting the subject ittalfer hereof; It supersedes all 1)i'IOr agreements, negotiations, and representations between the parties, Whether written or oral. 3.5 This Agreement may be amended only by written instrument executed with the same formalities its this Agreement, 3.6 The following laws of the State of Oregon are hereby incorporated by reference into this Agreentent: ORS 279B.220, 279B,230 and 279B,235. 3.7 This Agreement shall be governed by the. laws of file State of Oregon without regard to conflict of laws principles. Exelusive vetnte for litigation of ally action arising tinder this Agreement sliall be in the Circuit Court of the State of Oregon for Jackson County unless exclusive jurisdiction is in federal. court, in which case exclusive venue shall be in the federal district court for the district of Oregon. Bach party expressly waives any and all.rights to maintain at) action under this Agreement in any other venue, and expressly consents that, upon motion of the other party, any case may be dismissed or its venue transferred, as appropriate, so as to effectuate this choice of venue. 3.8 Contractor shall defend, save, hold harmless and indemnify the City and its officers, employees and agents from and against any and all claims, suits, actions, Josses, daniages, liabilities, costs, and expenses of any nature resuiling from, arising outof, or relating to -the activities of Contractor or its officers, employees, contractors, or agents tinder this Agreement, 3.9 Neither party to this Agreentent shall hold the other responsibfe for damages or delay in per -forma lice caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the other or the other's officers, employees or agents. 3.10 If ally provision of this Agreement is found by a court of competent jurisdiction: to be unenforceable, such provision shall not. affect. the other provisions, but such unetiforceabte provision shall be deemed Modified to the extent neccssaty to retuler it enforceable, preserving to the fifllest extent permitted the intent of Contractor and the City set forth in this Agreement, 3,11 Deliveries will be }:.O.13 destination. Contraetorshallpay all transportation and handling charges for file Goods, Contractor is responsible and liable for loss or damage until final inspection and acceptance of the Goods by the City, Contractor remains liable £or latent defects, fraud. -and warranties, 3.12 The City may inspect and test the Goods. The City may reject non -conforming Goods and require Contractor 1:6 correct them without charge or deliver then: at a reduced price, as negotiated, If Contractor does not cure any defects wifhln it reasonable time, the City may reject the Goods and cancel this Page 3 of St Goods and Services Agi-ee)nerit between (lie Ci(y of Asliland and SiteOiie Landscape Stipply Agreement. in whole or In part. This paragraph does not affect or limit the City's rights, including its rights under tileUniform Commercial Code, OILS Chapter 72 (UCC). 3.13 Contractor represents and warrants 'that the Goods are new, current, and fully warranted by the manufacturer. Delivered Goods will comply with SUPPORTING DOCUMENTS and be free from defects in labor, inaterial and manufacture. Contractor shall transfer all warranties to the City. 4. SUPPORTINGrDOCUM INTS 4.1 The following documents are, by (his reference, expressly incorporated in this Agreement, and are collectively referred to in this Agreement as file "SUPPORTING DOCUMENTS.' Tile Contractor's complete written quote dated January 3, 2023 4.2 '1I)is Agreement and the SUPPORTING DOCUMENTS, shall be construed to be. mutually complimentary and supplementary wherever possible. In the event of a conflict which cannot be so resolved, l.lic provisions of this Agreement itself shall control over any conflicting provisions in any of theSUPPORTING DOCUMENTS. In the event of conflict between provisions of two of the SUPPORTING DOCUMENTS, the several supporting documents sliall be given precedence in the order Jisted in Article 4.1. 5. REMEDIES 5.1 ' Iu the event Contractor is in default of this Agreement, City may, at its option, pursue Any or all of (lie remedies available to it under this Agreement and at law or in equity, including, but not limited to: 5.1 A Termination of this Agreement; 5.1.2 Withholding all monies clue for the Work that Contractor has failed to deliverwithin any scheduled completion dates or any 'Work that have been delivered inadequately or defectively; 5.1.3Initiation of an action or proceeding for damages, specific performance, or declaratory or iujunctiVe, relief; 5.1.4 These remedies are cumulative to the extent the remedies are not inconsistent, and City may pursue any remedy or ieniedles singly, collectively, successively or in any order wliatsoever. 52 In no event shall City be liable to Contractor for any expenses related to termination of this Agreement or for anticipated profits. If previous amounts paid to Contractor exceed the amount. due, Contractor shall pay inunediately any excess to City iipon written demand provided. 6. TDRIIx AND TERMINATION 6. i Term This Agreement shall be effective from the date of execution on behalf of the City as set forth below. (the "Effective Date"), and shall continue in full force and effect until tome 30, 2024, unless sooner terminated as provided in'Subsection 6.2. 6.2. Termination 6;2.1 Tile City and Contractor may terminate this Agreement by mutual agreement at arty time. 6.2.2 Tlie City may, upon not less than thirty (30) clays' prior written notice, terminate this Agreement for any reason deemed appropriate in its sole discretion. 6.2.3 Either pa�tymay terminate this Agreement,.wilh•cause, by not less than fourteen (14) days' prior written notice if the cause is not cured within that fourteen (14) day period after writteil notice. Such termination is in addition to and not in lieu of arty other retiiedy at late or equity. 7. NOTICE Paged of 5: Goods and Services Agreement between the City of Ashland and SiteOne Landscape Supply Whenever notice is required or permitted to be given rider this Agreement, such notice shall be given. in writing to the other party by personal delivery.,. by sending via a reputable commercial oveMight courier, or by mailing using registered or certified United Slates mall, return receipt requested, postage prepaid, to the address set forth below; If to the City: City of Ashland Aslliand Parks and Recreation Atth: Tara Kiewel, A.dininislrative Analyst. 340 S. Pioneer Street . Ashland, Oregon 97520 Phone: (541) 552-2257 With a copy to: City of Ashland — Legal Department 20 E. Main Street Ashland, OR 97520 Phone: (541) 488-5350 If to Coat tractor: Site One Landscape Supply Attti: Brian. Cassagneres 1285 Wallis Street Eugene OR 97402 Phone: (541) 342-1203 B. 'WAIVER OF DRBACH One or more waivers or failures to object by citlierparty to the otlici's breacli of any provision, terns, condition, or covenant contained in this Agreement shall not be construed as a waiver of any subsequent breach, whetlier or not of the same nature.. 9. CONTRACTOR'S COMPLIANCE WITH TAX LAWS 9.1 Contractor represents and warrants to the City tliat: 9.1.1 Contractor shall, throughout the terns of this Agreement, including arty extensions licreof, comply with: (i) All tax laws of (lie State of Oregon, including but not limited to ORS 305,620 and ORS chapters 316, 317, and 318; Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Contractor.; and Any rules, regulations, charter provisions, or ordinances that implement or enforce any, of the foregoing lax laces or. provisions. 9.1.2 Contractor, for a period of no fewer than six (6). calendar years precediag ilic Effective Date of this Agreement, fins faithfully complied with: (i) All tax laws of the State of Oregon, including but not limited io.ORS 305,620 and ORS chapters 316, 317, and 318; Ally tax provisions imposed by a political subdivision of the State of Oregon applicable to Contractor; and (iii) Any rules, regulations, charter provisions, or, ordinances Iltat implement or enforce any of the foregoing tax laws or provisions. Page 5 of St Goods and Set -vices Agreement between the City of Ashland and SiteOnc Landscape Supply 9.2 Contractor's failure to comply with the tax 'laws of the State of Oregon mid all applicable tax laws of any political subdivision of the State of Oregon shall constitute a material breach of this Agreement. Further, any violation of Contractor's warranty, as set forth in this Article 9, shall constitute a material breach of this Agreement, Any material breach of this Agreement shall entitle the Ciiy to ter»]inate this Agreement and to seek damages and any other relief available -tinder lhis Agreement, at law, or in equity, IN WITNESS WH +`l IMle tl]e.liarties have caused this Agreement to be signed in their respective nan]es by their duly autl]orized representatives as of the dates set forth below. CI`PY OF ASIR AND: By: _a a .S'.i�llatlll'C Printed Name Purchase Order No. SiteOne Landscape Sitplfly(CONTRACTOR); Bryan Cassagneres Printed Name SiteOne GreehTech Sorvice Tech Title November 21, 2023 Date ()Y-9 is to be submitted Widl this signed Agreement) Page 6 of5: Goods and Services Agreement between file City of Ashland and SitcOne Landscape Supply EXHIBIT A - CITY 01F A.SHL,AND, OREGON � City of Ashland per hour, effective Jime 30, 2023. Ltm Tire Living Wade is adjusted Atumrcrlly'every . June 30 by Vie Consumer Price Index. r Fcr all hours vrorked ondera service contract Whveen their employer and the City of Ashlarxl 0the contract exceedo $25,335.05 or more. r , Fcr all hours worked in p month, if the employee opendo'50b ormore of the employee's time in that month working on a project or For additionni•inforraintion: portion of the business of their employer, if the employer has ten or more employees, and has recelved financial assistarce for the proio or husineos from the City of AshlarRl iver $25,336.05; r If their employer fo the City of Ashland, incltding the Pa►ks .and'Reraealion Department. r 16 calculating the Ii*/J wage, employers may add the value of health care, retirement; 401K, and IRS eligible cafZia plans (including childcare) benefdo to If:e employee's amount of wages. r Note: 'For temporary and pars -time employees, 0,e l.iving'hracge does not apply to the first 1040Iwura.1vorkeil in any calendar year. 'For more dotails, please see AshlarAl Mililicipal Code Section 3.12.02t1': - ' Call tfte Ashland City WAnapt s office at GA 1-488.6002 or wrlle tothe City Manager; City Hall, 20 East Main Streat, Ashland, OR 07620,'or visli the Citys webslle atyAW'W ashland.or.us. Notice to hipt.oyors: This notice must be posted In areas whero Il c-n be-seeR- by all employees. . ' r CITY or ASHLAND Pagel of5: Goods mid Services Agreement between the City of Ashland and Sileoue Landscape Supply GOODS�AND'SERVICES �ess:'tlan��$1Qa00Q To: Sabrina Cotta, Acting City Manager From: 7ca-ci Kiei.j el, Administiralive Analyst Ashlcind Pai-ks and Recreation Date: 1112012023 Re: Sole Source Determination and Written Findings for Goods and Services In accordance with AMC 2.50.090(F), the Department Head shall determine in writing that there is only one provider of a product or service of the quality and type required available. EJ ti:mated total value of contract: $54, 017.27 SiteOne Project name: Central Irrigation Controller Description of goods and services: Irrigation Central Controller Upgrades Background: When the existing central controller, known as Scorpio, was installed it communicated with irrigation infrastructure in almost all of the developed parks in the APRC system. Run-times were able to be set manually for all parks from a single computer station in the Lithia Park Shop. Individual zones could be run manually using radio signals via hand-held radios for testing and repair in the field. Flow devices were connected to master valves that would detect major main line breaks and would shut off the valve. Over time the system began to fail, and individual parks were taken off the Scorpio system and put-on stand- alone clocks. The only parks currently on the Scorpio System are North Mountain Park and Lithia Park.. it is now necessary for staff to go to each park to increase or decrease run-times depending on weather conditions, which significantly decreases efficiency. Additionally, the flow detection devices are not functional and cannot be repaired. This has resulted in leaks going undetected which can cause damage to infrastructure, increase expenses, and deplete available water resources. There are also communications issues with the remaining components in Lithia Park and North Mountain Park. Outdated irrigation systems have the following negative impacts, all of which have been directly experienced by APRC with the existing central controller. _ • Overwatering, underwatering, and poor leak detection • High water bills, • Risk to plant/landscape health • Data blindness • *Use of outdated technology Form #5 - Sole Source -Goods and Services - Less than $100,000, Page 1 of 3,121112023 goods or services being procured. More than one frradirag can be addressed The findings are as o11014's. 4 Pursuant to ORS 279B.075 (2)(a): Provide findings supporting your determination that the � efficient utilization of existing goods requires the acquisition of compatible goods or services from only one source. The WeatherTrak System is already implemented and staff has been trained and is using the system. APRC has a yearly software subscription for the system, This new irrigation system has allowed staff to increase the efficiency of irrigation, save water and staff time. Phase II of the Irrigation Controller upgrade project has two contracts • SiteOne 54,017.27 WeatherTrak parts and software installation O Bumgardner's Landscape $18,900_on site installation of system Form #5 - Sole Source —Goods and Services —Less than $100,000, Page 3 of 3,121112023 LANDSCAPE SUPPLY Strongor7ogothor Eugene OR #116 1285 Wallis St Eugene, OR 97402-2920 W. (541)342-1203 Created Quote# Due Date Expected Award Date Expiration Date 01/03/2023 6030311 07/19/2023 08/01/2023 1 08/22/2023 Job Job Start Printed Job Name Description Date 08/24/2023 24' HydroPoint Upgrades - ALL 10/02l2023 09:42:49 INCLUSIVE Sill To: City of Ashland Ashland Parks and Recreation (41929574) 20 E Main St .Ashland, OR 97520-1814 W: (541)552-2010 Ship To: City of Ashland Ashland Parks and Recreation (41929574) 20 E Main St Ashland, OR 97520-1814 W:.(541)552-2010 53 0173-150- IRS WeatherTRAK Flow Sensor/Metering WW1red Cast Iron Normally Open 1-1/2 in. INPT -NO w/Reed Switch I EA 1,193.817 1,193.82 8�t a Star, �ai�Boin.H'Black or:een 71 54.t 113BC­---;:IIJI:: 1 695 .27;60 V 0009 11C .... .... ....... ..... .... .......... . ..... 55 B-CP07 Brass Coupling 1-1/2 in. 2 E 16.109 32.221 36*-'0 .i ;1/2 In.I. XI.. $ , eapter• 7 .6 57 ST Subtotal Line 12 0.000 1,289.53 ... . ......... ........... .606 Railroad Park n .000 GT Installation Labor Item Note - 61 GTINSTALL I EA 750.000 750.00 Controller Removall install & Activation of OXR. Station Programming not included. See Site-Optiflow for Optiflow Tab service ... ....... ... ... .. . ...... Box Rectan 62, 5 0a pping .. .. .... 63 ST Subtotal Line 12 0.000 7,395.95 64 ........ ........... . . . ......... 65 IC POC 0.000 :66: WT6-k6" 1% ..... ... .. ..... 2 In. 0 Pdint Reed SwJtch.,T :Hv ro hHydrometer. 1,2 6 0. 68 .. .. . .... . ...... .. .......... .67 113BC NDS Standard Valve Box Rectangle 14 In. x 19 In. x 12 ln.H Black Box/Green Lid I EA '27.595 27.60 Overlapping ICV 68. Si 000 J;RI]P.Z8J 69 C 0.000 t7 ... ....... ermce.:: ..... . ..... ... . OptiFlow Site Optimization Item Note: WTS-OPT- This is a required service from HydroPoint to be provided by an factory trained 71 I E11,100.000. 1,100.00 OPTIFLOW individual. Service includes getting firmwere upgraded, flowlearned and building the hydraulic tree. In addition I've includedsome additional costs for out of town hotel and food costs .......... ........... Total Price: $ 54,017.27 Quoted price Is for material only Applicable sales taxWlI be charged Men Imuloed. Al productand pricing Information is based on the latest Information mailable and Is subject to diange mAthatit notice or obligation. Local taxmaydifferbased on locations and local codes. CERTIFICATE OF LIABILITY INSURANCE °11/2f20'23 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(tes) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements . PRODUCER MARSH USA, LLC. TWO ALLIANCE CENTER CONTACT NAME: PHONEExile (A FAX No: E-MAIL ADDRESS- 3660 LENOX ROAD, SUITE 2400 ATLANTA, GA 30326 INSURERS AFFORDING COVERAGE NAIC 11 'Attn: Micheile.W.Robles@marsh.com INSURER A: AGE American Insurance Company 22667 CNI17936603-GAW 22.23 INSURED iteOne Landscape Supply, Inc. & its subsidiaries INSURER B : Inderrifiltv Ins Co Of North America 43575 INSURER C : ACE Fire Undenvrilers Insurance Company 20702 INSURER O: 3DO Colonial Center Paftvay, Suite 600 Roswell, GA 30076 INSURERE: INSURER F : COVERAGES CERTIFICATE NUMBER: ATL-005677672-01 REVISION NUMRFR- 4 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTRR TYPE OF INSURANCE AOOLSUBR POLICYNUMBER MMIODYEFF MM1Do EXP LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE M OCCUR SIR: $35%000 XSLG47301294 12/2312022 12123/2023 ' EACHOCCURRENCE S 2,000,000 D REAGE ORE EO PM SES Ea occurrence) S 1,000,000 X MED EXP (Anyone person) $ NIA PERSONAL & ADV INJURY $ 2.000,000 GEHL AGGREGATE LIMIT APPLIES PER: POLICYaJECT LOC OTHER GENERAL AGGREGATE $ 4,000,000 PRODUCTS -COMP/OPAGG $ 4,000,000 $ A AUTOMOBILELIABILITY OWNED SCHEDULED AUTOS ONLY AUTOS IxX ANY AUTO HIRED NON -OWNED AUTOS ONLY AUTOS ONLY SIR:$750,000 ISAH10693123 1212312022` 12123/2023 COMBINED SINGLE LIMIT Ea accident $ 3,000,000 BOD I LY INJ URY (Per poison) $ BODILY INJURY (Per accident) S PROPERDAMAGE Per accidaTY S $ UMBRELLALIAB EXCESSLIAB OCCUR CLAIMS-MADE EACH OCCURRENCE S H. AGGREGATE $ ' DED I I RETENTIONS S ' 8 C WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN OFFI ER/MEM EREXCTLUD D?ECllTNE (Mandatory in NH) If es, describe under DESCRIPTION OF OPERATIONS below NIA WLR-059680332 (AOS) SCF C5066692A (WI) 12123/2022 12/2312022 12123/2023 12/23/2023 X PER oTH- STATUTE ER E.L.EACH ACCIDENT f 000 $ 000 E.L. DISEASE -EA EMPLOYEE $ 1,600,000 E.L. DISEASE - POLICY LIMIT S 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is required) RE: Central Irrigation Controller System WeatherTRAK. City of Ashland is/are Included as Additional Insured as required by written contract subject to the policy terms and conditions vdth respect to General Liability and Auto Liability. City of Ashland Attn: Ashland Parks and Recreation 20 E. Main St, Ashland, OR 97520-18A SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1980.2016 ACORD CORPORATION. All rights reserved. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD Kariann Olson From: Sent: To: Cc: Subject: Attachments: Hi Kari, Tara Kiewel Thursday, January 04,.2024 11:59 AM Kariann Olson Kevin Caldwell PO Request for Site One 20240104115949382.pdf. On myvery last day at APR I have. one last PO request..611 This is a very time sensitive one that we need to order the parts for and schedule the work ASAP. Could you let Kevin know the PO number when you have it? Thank you so much! Tara Tara Kiewel Administrative Analyst Ashland Parks & Recreation Commission 340 S. Pioneer St., Ashland, OR 97520 Tel: 541-552-2257 Fax 541-488-5314 www.ashlandparksandrec.org This email transmission is official business of the City of Ashland, and it is subject to Oregon Public Records Law for disclosure and retention. If you have received this message in error, please contact me at 54L552.2257. From: noreply@ashland.or.us <noreply@ashland.or.us> Sent: Thursday, January 4, 202411:59 AM To: Tara Kiewel <tara.kiewel@ashland.or.us> Subject: Message from "ParksOfficeAnnex5l" [EXTERNAL SENDER] This E-mail was sent from "ParksOfficeAnnex5l" (IM C3000). Scan Date: 01.04.2b2411:59:49 (-0800) Queries to: noreply@ashland'.or.us