The URL can be used to link to this page

Home My WebLink About2024-01-16 Council MeetingBusiness Meeting Agenda ASHLAND CITY COUNCIL BUSINESS MEETING AGENDA Tuesday, January 16,2024 Council Chambers, 1175 E Main Street View on Channel 9 or Channels 180 and 181 (Charter Communications) or live stream via rvtv.sou.edu select RVTV Prime. HELD HYBRID (In -Person or Zoom Meeting Access) Public testimony will be accepted for both general public forum items and agenda items. Please complete the online Public Testimony Form (ashiand.or.us/council), for WRITTEN and ELECTRONIC testimony only. Indicate on the Public Testimony Form if you wish to provide WRITTEN testimony, or if you wish to speak ELECTRONICALLY during the meeting. Please submit your testimony no later than 10 a.m. the day of the meeting. 5 p.m. Executive Session L Deliberations with persons designated by the governing body to carry on labor negotiations, pursuant to ORS 192.660(2) (d). 11. To consider the employment of a public officer, employee, staff member, or individual agent pursuant to ORS 192.660 (2) (a). 6 p.m. Regular Business Meeting* I. CALL TO ORDER 1. Land Acknowledgement" 11. PLEDGE OF ALLEGIANCE Ill. ROLL CALL IV. MAYOR'S/CHAIR OF THE COUNCIL ANNOUNCEMENTS 1. MLK Proclamation V. APPROVAL OF MINUTES *** 1. Minutes of the December 18 - Study Session Meeting 2. Minutes of the December 19 - Business Meeting 3. Minutes of the November 21 - Business Meeting 4. Minutes of the November 7 - Business Meeting 5. Minutes of the March 6 - Study Session Meeting 6. Minutes of the February 21 - Business Meeting VI. SPECIAL PRESENTATIONS VII. CITY MANAGER REPORT Vill. PUBLIC FORUM (15 minutes - Public input or comment on City business not included on the agenda) Page lof2 IF" 7 rnsix, Council Business Meeting Agenda IX. CONSENT AGENDA 1. Donation ofOpen Space Lots toCity-Wildfire Management 2. Resolution 2O24-08lBudget Supplemental - Parks Grant 3. SERJ4ppointrnent X. PUBLIC HEARINGS 1. Second Reading -322G-4nordinance establishing Hours ofParks Closure X[ UNFINISHED BUSINESS 1. Interim City Manager Contract 2. Selection Process for City Manager 3. AFN Pilot Program Update and Contract Approval X11. NEW BUSINESS 1. Chair ofthe City Council Election 2. Purchase Request of Networking Equipment )(111. ORDINANCES, RESOLUTIONS AND CONTRACTS 1. Reso|udon-BoUotLonguogeforCkvReoorder&SorgmontotArmu 2. Briscoe Roof Replacement -Award nfConstruction Contract 3, Community Wildfire Protection Plan Contract Approval X|V. OTHER BUSINESS FROM COWNCKLh8EY0 FROM COUNCIL LIAISONS 1. Council Liaison Appointments XV. ADJOURNMENT OF BUSINESS MEETING |ncompliance with the Americans with Disabilities Act, ifyou need special oonistunoetoporboiPoto in this meeting, please contact the City Manager's office at 541.488.6002 (TTY phone number 1.800J352908). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements toensure accessibility tothe meeting /28CFR35]82-35]O44D/\Title |\. Items on the Agenda not considered due to time constraints are automatically continued to the next regularly scheduled Council meeting [AMC 2.O4.O3O/U\/3\l ** LAND ACKNOWLEDGEMENT We acknowledge and honor the aboriginal people on whose ancestral homelands we work — the Ikirakutsum Band of the Shasta Nation, as well as the diverse and vibrant Native communities who make their home here today. We honor the first stewards in the Rogue Valley and the lands wmlove and depend on: Tribes with ancestral lands inand surrounding the geography ofthe Ashland Watershed include the original past, present and future indigenous inhabitants of the Shasta, Takelma, and Athabaskan people. We also recognize and acknowledge the Shasta village of K'wakhakha - "Where the Crow Lights" - that is now the Ashland City Plaza. ***Agendas and minutes for City of Ashland Council, Commission and Committee meetings may be found at the City vvebaite, Page uofu A Proclamation for Martin Luthier King Jr. Day 2024 WHEREAS, yesterday, we honored the Reverend Dr. Martin Luther King, Jr., who dedicated his life to the values of social justice and opportunity for all; and WHEREAS, we remember his legacy as an American hero and tireless social activist, who called upon our county to ensure equal justice under the law; and WHEREAS, the Civil Rights movement of the 1960's has profoundly impacted the course of American history and continues to shape the direction and debate of our society; and WHEREAS, Dr. King admonished us to love, not hate; to seek justice not revenge; to confront the violence of others with courageous acceptance, not angry violence of our own; and WHEREAS, Dr. King encouraged Americans to come together, regardless of age, race, or creed, to strengthen their communities, to alleviate poverty, and to value the dignity and respect inherent in all people; and WHEREAS, The Congress and the President of the United States established by law, in 1986, a national holiday to commemorate the anniversary of Dr. King's birth. NOW, THEREFORE, 1, Tanya Graham, Mayor of the City of Ashland, Oregon, on behalf of the City Council, do hereby acknowledge Martin Luther King Jr., Day and call upon the people of Ashland to reflect upon our individual attitudes and prejudices and to establish or renew our commitments to equal justice under the law and respect for our fellow human beings. In Ashland we are Better Together. Dated this 16 1h day of January 2024 Tonya Graham, Mayor Alissa Kolodzinski, City Recorder ASHLAND CITY COUNCIL STUDY SESSION MINUTES Mayor Graham called the meeting toorder 5:3Opm. Mayor Graham, Councilors Hyatt, Bloom, Dahle, Kaplan, and Hansen were present. Councilor DuOuunnowas not present. 1. Public Input Scott Fein/Ashiand/Lived outside city limits but did business in Ashland. His children went to the Willow Winds School. He expressed concern regarding camping ordinance. He felt that the 250-foot limit on camping near schools was grossly insufficient and noted that Willow Winds School was not included on maps for the proposed ordinance. He raised prior concerns with Rogue Retreat when it was on Eash Main Street, and presently with the dusk to dawn camping area. Noted that Wor'uono facilities were l,OOD feet from schools. 2. Audit Reswlts& Annual Comprehensive Financial Report- FY2023 Finance Director Marian Berry and Audit and Budget Lead Dana Mason introduced CPA Partner Amanda McCleary -Moore, and Senior Manager Kim Reno from Moss Adams, They provided opresentation (see ot1ochedl: ° Agenda ° Engagement Team ° Nature ofServices Provided • Critical Audit Areas * AuditOpinion/Reports • Communications toThose Charged with Governance ° New Standards Kaplan appreciated the information provided and commented on clarity of the report. Hyatt expressed her gratitude to the staff and Moss Adams for their work and efforts, Graham added thanks tothe staff and Moss Adams. 3. City Council Standing Advisory Committees WonkpUanmReview Mayor Graham stated that they were having all the committee annual reports in one night. She announced that tonight's goal was to align what the Council was planning to do next year and discuss work plans from the committees. The committee chairs and staff liaison would come upand answer questions. Social Equity & Racial Justice Advisory Committee (SERJAC) Staff Liaison Ann Seltzer and Co-chir Emily Simons spoke behalf of the SERJ4C . Graham asked about a project with Southern Oregon University to better understand Ashland's history in the positive and negative and wanted to know if there were any plans to City Council Study Session December 18,2023 Poge/o/5 move forward. Member Barbara Geraghty spoke to a report she had filed in September, along with rommoroh conducted with SOU and the Southern Oregon Historical Sooiety. She did not find any evidence of sundown laws but did find photos of the KKK marching in a local parade. She also stated that she found patterns ofmicro aggression within Ashland's history. Geraghty had established listening circles with different areas of emphasis that will help with future work plans. Graham asked if planned Diversity, Equity and Inclusion training for SERJAC could also include members of the City Council. Seltzer responded that internal DEI training and meetings had been arranged for SERJAC. Simultaneously, SERJAC was looking at DEI training that would include the Council in conjunction with the American Association of University Women. Seltzer added that SERJAC was considering reaching out to Mike and Emily Green, who had previously trained City staff and that SERJAC was actively working on obtaining funding for this program. Graham suggested adding the DEI training to SERJAC's work plan. Housing & Human Services Advisory Committee (OHSC) Member Deb Price and Staff Liaison Linda Reid spoke on behalf of the Committee. Graham asked about the homeless masterplan and why it was not included on HHSC's work list. Reid responded that the information was already in the packet prior to being assigned the task. Price noted there were some absences on the committee that would be addressed in January 2024. Bloom commented that the HHSC did o lot of work not in relation to homelessness and mentioned the new Workforce Housing Subcomittee, with Reid mentioning that new projects centered around affordable housing were in the works. Graham stated that the Council anticipated the homeless master plan to be finalized by Spring of 2024, with site planning process for a new shelter being driven by the Council with help from HHSC. Kaplan, commented on the lack of mention of the grant programs in HHSC's work plan, noted it was the regular work ofthe committee but had not been listed inthe work plan, Public Arts Advisory Committee Vice Chair Stanley Smith, Chair of the Committee Ken Englund and staff liaison Jennifer Chenovvethnpoke onbehalf ofthe Committee. Graham asked about osuggestion toput omural ot the underpass onthe southeast side of town, Smith answered that PAAC were already looking at proposal by artist John Pugh for a mural inthat location. Mayor Graham asked ifthe traffic controller box art project could be expanded to include South Ashland. Smith responded that they had put out a call for artists and had received a few applications. Englund added that the selection committee would be reviewing the applicants over the next few weeks. Kaplan asked about updates regarding o John Pugh mural and the sculpture ^4ncootor'sFuture: Crystalizing Our CuU.^Englund, answered that progress was slow on "Ancestor's Future: Crystallizing Our Co||^while the John Pugh mural was inthe process ofgaining funding. Graham asked about possible new artwork on crosswalks being installed in South Ashland, which Englund agreed would be looked at. City Council Study Session December 18, 2023 Page nofo Historic Preservation Advisory Comnnmittmm(HPAC) Staff Liaison Derek Severson and Committee Chair Beverly Hovenkamp spoke on behalf of the Committee. Hyatt asked how integration between HPAC and the Planning Commission was going. Severson responded that integration was going well between the two groups. Graham asked about digitizing historic surveys. Smvenmon commented that HPAC had access tVthe original negatives but needed to find funding, Graham asked about updating the historic preservation plan. Severson stated that there had been several false starts from the Committee but was looking to address the issue within a subcommittee. Hovenkamp added that additional funding would most likely beneeded Lotackle the issue. Hovenkornpo|nn stated that Southern Oregon Travel had granted the Jackson County Heritage Association funds to create a new set of brochures documenting the historic sites throughout the county. He added that HPAC is looking to consolidate their data with this project. Hovenkamp concluded with news that a series of medallions created in collaboration with PAAC had been fully installed. Graham suggested to Acting City Manager Sabrina Cotta to look for grants that could beapplicable toHP4C. Climate and Environment Policy Advisory Committee Vice Chair Rick Garth and Staff Liaison/Climate and Energy Analyst Chad Woodward spoke on behalf ofthe Committee. Mayor Graham asked about CEPAC's feedback on the electrical masterplan process. Garth responded that CEPAC staff had not yet reached out to the Electrical Department. Graham felt that there will be opportunities for CEPAC to be involved in the electric master plan. Woodward commented that the electrical masterplan had been distributed to the members of CEPAC, with several concerns raised and forwarded to Stoddard Power Systems. CEPAC requested the Council comment onthe electrical rno*torp|ondraft. Hyatt added that she wonted City staff to have autonomy regarding infrastructure work. Hansen suggested looking into new policies around climate friendly projects, adding that he wanted to hear from both the Electric Department and CEPAC. Garth asked if the Council wanted CEPAC to focus on individual projects orfocus onomore strategic plan. Graham responded that the Council was looking for both. Bloom asked ifCEPAChad the capacity tohandle both areas. Garth responded that it would need additional resources. Hansen clarified that CEPAC would piggyback onthat electric plan as opposed to drafting their own strategic plan. Kaplan discussed the scope of the proposed climate and plan, adding that he wanted CEPAC's guidance onthe strategic elements, oawell as comments from Stoddard Power Systems. Transportation Advisory Committee (TmC) Public Works Director Scott Fleury'and Chair Linda Peterson -Adams spoke on behalf of the Hyatt asked about the current timeframe on Transportation System Plan update. Fleury responded that he had talked to both ODOT and local planners and was looking at a gap analysis for the Transportation System Plan update. Fleury estimated that work would start in City Council Study Session December 18,2023 Page 3o/s the summer of 2024, with planning happening at the beginning of 2024. Hyattasked ifthe near miss work was something the TAC was still looking into, Peterson -Adams replied that the near miss application was on the website and that TAC was continuing to gather more data. Fleury added that TAC reviews both the near miss clataset and the crash data reports. Peterson -Adams also made note of ongoing GIS mapping efforts for new bike rack locations. Kaplan asked about the timeframe on the parklet review. Peterson -Adams stated that until TAC received more staff, outreach for the scooter program and the parklet program would be limited. Fleury stated that TAC was currently gathering feedback for the parklet program. Fleury also suggested a change with the encroachment ordinance and guidelines to reflect the changing economy and environment of the city. Peterson -Adams added that it would be in collaboration with the revitalization grants available to downtown businesses. Hansen suggested that the parklet program be expanded to the entirety of the city and could connect tothings like retail space orpossible bike racks. Planning Commission Community Development Director/Staff Liaison Branclan Goldman, and Chair Lisa Verner spoke onbehalf ofthe Commission. Bloom asked about the timeline ofthe manufactured home park zones. Goldman responded that the Planning Commission had applied for a grant from the Oregon Department of Land Conservation and Development. However, they have a shortage of funds, so the Planning Commission has been put on a waitlist. The commission plans to undertake efforts at the staff level starting in March or April of2O24.Goldman estimated the ordinance amendment process could take anywhere from 12 to 18 months. Hyatt thanked the commission and staff and noted they had received grant funds to update the Economic Opportunities Analysis to work on the manufactured home park zones. Kaplan asked about the timeframe for the Development Process Management Advisory Committee (DPMAC). Goldman clarified that the committee will meet four or five times with two meetings having already taken place. DPMAC had already looked at a survey on building and permit applicants from 2018 to December 2022 and evaluated the responses. The third meeting would center around recommendations to streamline the development process for builders and developers alike. Goldman suggested that the City move to online building application permits. Goldman stated that DPMAC would be meeting in either January or February of 2024 to formalize recommendations to the Council, Mayor Graham thanked the commission and staff. She announced that the student representative position for CEPAC and positions on HPAC, HHSC and, SERJ4Call had open vacancies. City Council Study Session December 78, 2023 Page 4oru 4. City Commissions and Committee Appreciation Event 5. Adjournment of Study Session The meeting was adjourned at 7:08 p.m. City Recorder Alissa Kolodzinski Attest: Mayor Tanya Graham City Council Study Session December 18,2023 Page 5 of 5 (P) N40SSADAMS City of Ashland, Oregon Audit Results • jq§jj -fro Era -Ma., December 18, 2023 Agenda Engagement Team Nature of Services Provided Auditor Opinions / Reports Internal control related matters Communications to Those Charged with Governance Communicat ions to Those Charged a with Governance Planned scope and timing Significant accounting policies Management judgments & accounting estimates Audit adjustments made and passed None in current year Management's consultation with other accountants No disagreements with management No difficulties in performing the audit New Standards GASB Statement No. 91, Conduit Debt Obligations— effective for June 30, 2023 fiscal year; the City does not have any conduit debt. GASB Statement No. 96, Subscription -Based Information Technology Arrangements — implemented in the current year; no material affect on the City. GASB Statement No. 94, Public -Private and Public -Public Partnerships and Availability Payment Arrangements — effective for June 30, 2023 fiscal year GASB Statement No. too, Accounting Changes and Error Corrections — effective June 30, 2024 fiscal year GASB Statement No. lol, Compensated Absences — effective June 30, 2025 fiscal year The material appearing in this presentation is for informational purposes only and should not be construed as advice of any kind, including, without limitation, legal, accounting, or investment advice.. This information is not intended to create, and receipt does not constitute, a legal relationship, including - but nor limited to, an accountant -client relationship. Although this information may have been prepared by professionals, it should not be used as a substitute foir grofesSionaf'amicesl If legal, accounting, investment, or other professional advice is required,. the services of a professional should Da sought. Assurance, tax, and consulting offered through Moss Adams LLP. Wealm, managament offered through Moss Adams Wealth Advisors LLC. Investment banking offered through Moss Adams Ca Vital Study Sessions Speaker Reguest Form THIS FORM IS A PUBLIC RECORD ALL INFORMATION PROVIDED WILL BE MADE AVAILABLE TO THE PUBLIC THOSE INTERESTED IN GIVING ORAL TESTIMONY AT A COUNCIL MEETING WILL NEED TO: 1) Complete this form, including the topic you want to speak on and send to the City Recorder. 2) Begin'th oral testimony during the meeting by stating your name for the record. 3) Limit your comments to the amount of time given to you by the Mayor, usually 3 or 5 minutes. 4) If you present written materials, please email a copy of the materials with this form to the City Recorder for the record. 5) Speakers are solely responsible for the content of their public statement. Meeting Date Name e ; 1" el V-1 (please print) city Study Session Agenda topic/item number/Topic it L� The Public Meeting Lain requires that all city meetings are open to the public. ` Oregon law does not always require that the public he permitted to speak. Comments and statements by speakers do not represent the opinion of the City Council, City Officers or employees or the City of Ashland. Wq Council Business Meeting Agend- ASHLAND CITY COUNCIL BUSINESS MEETING MINUTES Tuesday, December 19, 2023 Executive Session Mayor Graham, Councilors Hyatt, Bloom, Dahle, Kaplan, DuQuenne and Hansen were present. Acting City Manager Sabrina Cotta was present. 1. To consider the employment of a public officer, employee, staff member, or individual agent pursuant to ORS 192.660 (2) (a). Regular Business Meeting* I. CALL TO ORDER Mayor Graham called the meeting to order at 6:01 p.m. No employment decisions were made. 1. Land Acknowledgement" Councilor Dahle read the land acknowledgement. 11. PLEDGE OF ALLEGIANCE Hansen led the pledge of allegiance. 111. ROLL CALL Mayor Graham, Councilors Hyatt, Bloom, Dahle, Kaplan, DuQuenne and Hansen were present. IV. MAYOR'S/CHAIR OF THE COUNCIL ANNOUNCEMENTS Mayor Graham spoke about the ongoing installation of solar panels behind the council chambers. She added that the Transportation Advisory Committee was conducting a survey about bike parking inventory and improvement projects. The City is taking nominations for the James M. Ragland Memorial Ashland "Volunteer Spirit" Community Service Award. She finished with a reminder that the City's town hall meeting will be on January 24th, 2024, from 5:30 to 7:30. V. APPROVAL OF MINUTES *** 1. Minutes of the December 4,2023 -Study Session Meeting 2. Minutes the December 5,2023 - Business Meeting Hansen pointed out a correction on the December 51h minutes on page 8. A statement regarding Hyatt/ Bloom requiring the Homeless Services Master Plan conduct the review and report back in six months. Hyatt added that it was not an amendment but instead a standalone motion. Hansen/Hyatt m/s to approve the minutes of the December 4,2023, Study Session and the minutes of December 5, 2023, Business Meeting with corrections. Page 1 of 11 nCouncil Business Meeting Agendc Roll Call Vote: Councilors Kaplan, Nansen,DuQmenne, Dahle, Bloom and Hyatt, YES. Motion passed. \/[ SPECIAL PRESENTATIONS VU. PUBLIC FORUM (15 minutem-PwbKUcimputmrcommmmmmt on City business not included on the 1. Mark Brouillard/Ashland/Asked about the iotionneAordingLheoonident involving a recently acquired ambulance. Pointed out at clerical issue regarding Handyman Hardware. Spoke about fears of politicizing children in education. 2, Leda Shapiro/Ashland/Voiced concerns about hiring practices within the City of Ashland for the Parks department. (see attached statement) 3. Sitka Moss/Ashland/Requested the City to sign a letter calling for a ceasefire in Gaza. 4~ Amanda K8orehmw Uand/RoquoatedtheCitytooigno|ettercoUin@foro ceasefire inGaza. Spoke against the ongoing war inGaza. 5. Benjamin Ben-Baruch/Spoke about his parentsexperience during the Holocaust. spoke aaainst the ongoing war in Gaza. Read from a letter signed by the City of Talent, OR. \/111. CONSENT AGENDA 1. Acceptance of Moss Adams Audit Report 2. Authorization Loapply for DLCDClimate Friendly Implementation Grant 3. Acceptance of a DLCD Technical Assistance Economic Opportunity Analysis Grant 4. Liquor License Approval for Beat Farm Coop &D|o Loa General Store ot38 LithioVVoy 5, Liquor License Approval for Mason GochE/dboMason's onMain, LLC\ot345East Main Street 6. Liquor License Approval for Dangerous Lee LLC (dba Dangerous Lee's Local 31 Pub) at 31 Water Street, Suite 2 7. Liquor License Approval for CodkoaItalian Cuisine otS9lFair Oaks Avenue 8. SERJ Appointments DuQuenne requested to remove consent item #3 - Acceptance of a DLCD Technical Assistance Economic Opportunity Analysis Grant for further discussion with Senior City Ira m/s 0mapprove the remaining items on the Consent Agenda. Roll Call Vote: Councilor Kaplan, Hyatt, DuQuenmo, DahKe, Hansen, and Bloom, YES. Motion passed. DuQuenne asked Goldman about how the Department of Land Conservation and Development Grant (DLCD) works and what the fiscal impact will be. Goldman explained that the City of Ashland budgeted $70,000 for an Economic Opportunity Analysis (EO4),with the last EOA having been conducted in 2007. Goldman also explained how the DLCD Grant would be applied and of a planned collaboration with the City of Medford for the forthcoming EOA which would besubmitted Lothe Council sometime next year. w � � m�� m��mB ��mmm�� mmm�� J�&��om�� Hyatt/Bloom m/s Wmaccept a D[C0Technical Assistance Economic Opportunity Analysis Grant and to authorize the City Manager to execute a final grant agreement with DLCD to help draft aneconomic opportunity analysis. Discussion: Hyatt thanked the Planning Commission for securing the DLCD grant. Roll Call Vote: Councilor Kaplan, Hyatt, DuQumon«�Dahle,Hansen, and Bloom, YES. Motion |X. PUBLIC HEARINGS 1. First Reading 3226 An Ordinance Establishing Hours of Parks Closure Interim Parks & Recreation Director Leslie Eldridge provided a presentation. (see attached Dahle asked about how the effectiveness of the ordinance would be measured. Eldridge responded that the effectiveness would best be seen by Ashland Police Department. Police Chief O'Meara responded it would be easy to track via data on police interactions with the public. Eldridge added that Parks would also be able to track their own interactions. Hansen asked if the park closure ordinance conflicts with the camping ordinance. Eldridge responded that the camping ordinance would supersede the purk'shours ordinance. Hamsen/Dahlem/s kmapprove the First Reading of Ordinance 3226 and send it to second reading. DISCUSSION: Hansen applauded the folks who brought this ordinance forward. He spoke that it would help to curb vandalism and lessen the burden on taxpayers. Dahle agreed that it is another tool adding that he hoped it would help solve problematic behavior. Hyatt thanked Eldridge for providing additional information regarding the skotepork. Roll Call Vote: Councilor Kaplan, Hyatt, DmQuemne,DmhUe,Hansen, and Bloom, YES. Motion passed. 2. Second Reading 3227 An Ordinance allowing Alcohol use in Parks. Eldridge provided o presentation onthe changes made between the first and second readings. (See attached presentation) Bloom thanked Eldridge for the additional inforrnotion. Doh|e stated this was o paradigm shift and asked if there was a discussion on metrics to measure the outcomes. Eldridge answered that based on the wait for Oregon Liquor and Cannabis Commission (OLCC) permits, it would be some time before any data is available, adding that there will be o debrief before and after the first several events to determine how to best set practices moving forward. DuQuenne expressed concerns about smoking and that access to Lithia Park may be limited during events. Eldridge responded that the Japanese Garden has a Management Advisory Committee who is already working on several cultural events, with public events having park staff on hand to help with the marked -out areas. There is no smoking in any park. DuQuenne suggested critiquing the Japanese Garden event permits. Hansen asked if Eldridge thinks that applications would be available for events in the spring of 2024. Eldridge responded that the 0LCC permits are in addition to City permits required to host events within the parks, although noted that there would be some wait time from OLCC. Deputy Page 3 of 11 nCouncil Business Meeting Agenda Director of APRC Rachael Dials added that new software for reservations had been implemented to help with permits beginning on January 2nd 2024. Bloom/DuQuenne m/s to approve Second Reading of ordinance 3227. DISCUSSION: Bloom felt that people should have fun. Roll Call Vote: Councilor Kaplan, Hyatt, DuQuenne, Dahle, Hansen, and Bloom, YES. Motion passed. 3. Second Reading CFEC Parking Code Ordinance 3229 Goldman explained the findings of the Planning Commission as requested by the Council and the purpose of the ordinance. Hansen asked if there are opportunities for empty parking lots to be developed. Goldman confirmed that development would be able to happen. Dahle asked if there was a maximum street parking limitation? Goldman responded that the maximum is limited to the amount of space available. Bloom/Hyatt m/s to approve second reading of Ordinance 3229, which is titled, AN ORDINANCE AMENDING THE ASHLAND LAND USE ORDIANCE TO REMOVE AUTOMOBILE PARKING MANDATES AND AMEND PARKING STANDARDS SET FORTH IN ASHLAND MUNICIPAL CODE SECTIONS 18.2.2,18.2.3, 18.3.14,18.3.2,18.3.4,18.3.5,18.3.9,18.4.2,18.4.3,18.4.4,18.4.6,18.5.2,18.5.3,18.5.4,18.5.5, AND 18.5.6 DISCUSSION: Hyatt thanked Goldman and his team for their work. Graham expressed gratitude. Roll Call Vote: Councilor Kaplan, Hyatt, DuQuenne, Dahle, Hansen, and Bloom, YES. Motion passed. Kaplan/Dahle m/s to approve the Findings of Fact and Conclusions of Law document dated November 28,2023. DISCUSSION: None Roll Call Vote: Councilor Kaplan, Hyatt, DuQuenne, Dahle, Hansen, and Bloom, YES. Motion passed. Acting City Attorney Doug McGeary explained how the process for the second reading would go and highlighted the change on page 3 regarding the definitions of Occupancy. The change reads, "Occupy' or'Occupancy' means to maintain physical control over a publicly owned area by a person's private property, wherein the effect is that the general public is excluded from the use of the public property for more than two (2) hours. Occupancy shall not include recreational park use." He continued that the issue was not with people, but with property left, adding that the changes were to not limit those who are utilizing the space for recreation but to limit those who are taking up space with their personal property. Kaplan asked about the provisions of the designated space and how the ordinance would work with the Dusk to Dawn Lawn as a designated space. Assistant City Attorney Carmel Zahran said that the changes would help with property management when it comes to the apparent value/utility. O'Meara responded that the tents set up during the day in front of the Police Station would be a violation of this ordinance, however there isn't really a definitive answer when it comes to enforcing this part of the ordinance. O'Meara added that police officers see folks break the law daily and that enforcement action is not always taken. Kaplan stated one of his concerns was the lack of language regarding where the unhoused can go. He suggested that it would be better for an actual space to be designated for the unhoused to store their property during Page 4 of 11 nCouncil Business Meeting Agenda the day. O'Meara stated that it would be up to the Council to make that decision. McGeary added that there really isn't a way to prevent camping and that the ordinance is focused on behavior such as camping anywhere one wants within the city. He reminded the Council that the City Manager has the power to approve temporary places for the unhoused to stay if need be. DuQuenne voiced issues regarding stability from the local community around the night lawn. She asked if there was an opportunity for the unhoused to leave tents on the lawn during the day. Graham reminded the Council to keep their questions focused on the ordinance. O'Meara responded that APD had been given discretion by the City Manager to allow the unhoused to stay on the night lawn in instances of inclement weather. MoGeoryspoke about the change tothe section onprohibited occupancy, with the removal of the term "persons sleeping on benches between 9PM and 8AM" with Zahran adding that the change was made tobetter reflect enforcement. K4uGeorynoted the change onthe section regarding exceptions, with the change reading, "Camping prohibited within Lithio Park and parks with child or youth recreational equipment," Kaplan asked if the golf course was considered a park with youth or recreational equipment, which McGeary affirmed. Kaplan noted that the map within the ordinance would need to be updated to reflect Golf Course and Triangle Park. Zahran noted that the change was written to be flexible to reflect changes within parks, adding that the map is a guideline and not set in stone. Graham noted that the City could create a map of areas that the unhoused could go if the ordinance passes, Graham asked about the 250 feet buffer and if it would include the Willow Wind School, which sits outside of City limits but would have a buffer zone that would fall into City limits. McGeary responded that the ordinance would not apply to private property outside of the city's limits such as Willow Wind School. The ordinance would also not apply to public lands outside ofthe CitV'sboundaries unless itiscity property because our ordinances apply Locity owned properties that sit outside of city limits. Hansen suggested that the Housing and Human Services Committee and the unhoused submit a list of places that the unhoused could stay before the second reading ofthe ordinance iaapproved. KJuGeorynoted that the Council would have 3Odays to draft up that map if the ordinance passes or they could table the second reading until the map could be drafted. Graham asked if any changes to the map would require the City Council to approve, with Zahran responding that the map was for information purposes only and was not part of the ordinance. Dahle noted that, beyond the specifically designated places where people cannot camp, that the rest of the places are based on the decision of the City regarding time, place and manner, with Zahran adding that the decision would be at the hands of the City Manager. McGeary spoke about the process for approving the amendments of the ordinance via individual motions, Public Comments 1. Tam Wm opposition tVthe camping ordinonme.Sookethotthe Council was not listening to the appeals of the unhoused and their supporters. Appealed tothe humanity ofthe Council. 2. Heron Bovmce/AwhUamd/Spoke that the Council did not care about the unhoused. Expressed opposition to the camping ordinance. Spoke about a lack of safe spaces within the city for the unhoused to go, including the Night Lawn and shelters. 3. Debbie Neiswander/Ashiand/S poke that the ordinance was about punishing people and not working to solve the cause of the unhoused issue within the area. Agreed that Council Business Meeting Agendc' Ashland PD needed a stronger presence downtown. Mentioned that Ashland lacked the resources needed to effectively work with the unhoused. Raised concerns about the lack of a day shelter and a place for the unhoused to place their belongings. 4. Trina Sanford/Ashland/Brought up the works of Kim John Payne regarding the "guarding phase" and considering needs. Praised the work of the Council on the ordinance. Expressed opposition to the people speaking out against the ordinance. Hansen/Kaplan m/s to table the second reading of Ordinance 3228 upon review from the Housing and Human Services Advisory Committee in coordination with Legal and APD to incorporate input from Housing and Human Services and to revisit first reading within six months. Discussion: Hansen spoke about the sensitivity of the greater issue around the unhoused. Spoke that the ordinance still needed work. He was concerned that the ordinance was drafted without input from the Housing and Human Services Committee and the unhoused. He spoke that the language of the ordinance was not clear and could possibly cause liability issues. He continued that the ordinance had not defined where the unhoused could stay well enough and welcomed input from Housing and Human Services and the unhoused. Dahle spoke on the clarity of the ordinance. He stated that it would help the City create their own definitions of time/place/manner. The Housing and Human Services Committee would be more effective working on the issues of housing. Bloom agreed with Dahle, stating that it would be a mistake to send it back to the houseless committee. DuQuenne stated that being unhoused is not a crime. She said that the ordinance was not perfect, but it was the only thing available. She felt that the ordinance would be a way to hold APD, the City and the Council accountable for providing shelter and a space for the unhoused. Roll Call Vote: Councilor Hansen, Kaplan, YES. Hyatt, DuQuenne, Dahle, and Bloom, NO. Motion fail. Dahle/ Bloom m/s to approve the Second Reading of Ordinance No. 3228, an Ordinance Relating to Prohibited Camping and Prohibited Occupancy; Amending AMC section 10.46.020 through AMC 10.46.030, including section 10.46.010H "Occupyor'Occupancy'means to maintain physical control over a publicly owned area by a person's private property, wherein the effect is that the general public is excluded from the use of the public property for more than two (2) hours. Occupancy shall not include recreational park use," Section 10.46.020C "Regardless of exceptions in subsection B above, camping is prohibited under any circumstance in which the act of camping includes existence of a fire or gas stove, or when the campsite exceeds 100 square feet, or when located on, attached to, or within Sidewalks, bike -paths, and walk -ways, Lithia Park and parks with child or youth recreational equipment, The Enhanced Law Enforcement Area(s) defined in AMC 10.120.010 250 feet of a preschool, kindergarten, elementary or secondary school, or a childcare center licensed, certified or authorized under ORS 329a.250- 329a.460, ORS 418.205 to 418.970: OAR 419-410-0010 to OAR 419-490--0170,250 feet of a Designated Space or Shelter, 250 feet of freeway entrance or exits, 150 feet of other campsites, 100 yards of any river or stream; and any fence, trees, building, or vehicle," and Section 10.46.030A "Prohibited Occupancy. Page 6 of 11 nCouncil Business Meeting Agenda A. Subject to AMC 10.46.020 or authorized permit, no person shall occupy street furniture or a public area according to the "Occupancy- definition in AMC 10.46.010 H. Property owned by violators shall be subject to the removal process in 10.46.040." DISCUSSION: Dahle mentioned the incredible difficulty with the process of creating the ordinance. He spoke that the ordinance provided clear guidance and would help find solutions to the housing problem. Bloom agreed with Dahle, while also expressing support for the ongoing homeless masterplan. Kaplan stated that he would like to make an amendment to the preamble. Kaplan/Hessen m/s to amend the motion to delete the sentence, "The objective of this ordinance is to differentiate between those who genuinely lack alternatives and use public spaces out of necessity, and those who have access to suitable alternative spaces and shelter but instead willfully exploit public spaces for personal gain or advantage, to the detriment of the general public that includes the involuntarily homeless population" from the preamble. Discussion: Kaplan spoke that the statement contradicted the previous paragraph and that the statement was not fulfilled via enforcement listed within the ordinance. Hansen had no additional comments. Dahle spoke that the deletion was reasonable and aligned with the intent and value. Roll Call Vote: Councilor Kaplan, Hyatt, DuQuenne, Dahle, Hansen, and Bloom, YES. Amendment passed. Hansen continued the discussion of the original motion. Expressed support to ongoing efforts in south Ashland. He mentioned that this would be the first step towards solving the larger issue of housing. Kaplan was not convinced the ordinance addresses what the City needs. He spoke that the old ordinance needed improvement but was enforceable within the limits of the Ninth Circuit Court, Expressed concern over language and lack of definition of areas where the unhoused could stay, while also expressing support for connecting the unhoused to social services. Bloom spoke that the current shelters in place were adequate, adding that he'd like to call to question discussion. Roll Call Vote: Councilor Kaplan, Hyatt, DuQuenne, Dahle and Bloom, YES. Hansen NO. Call to Question passed. Roll Call Vote on original motion: Councilor Hyatt, DuQuenne, Dahle, and Bloom, YES. Hansen, Kaplan, NO. Motion passed. Graham expressed interest in directing staff to create a "positive map" for the unhoused to use that would show where the unhoused could go, The Council agreed to the idea, with Acting City Manager Sabrina Cotta adding that it could be done within 30 days. Recess taken, Council returned at 8:16 pm X. UNFINISHED BUSINESS 1. Clarification and Detailed Direction on a Six -Month Review of Ordinance 3228 Hyatt/Kaplan m/s would like to offer a motion to redirect consideration of the direction of the six- month review that moved and approved unanimously on December 5th, 2023. Page 7 of 11 nCouncil Business Meeting Agenda Discussion: Hyatt spoke that the motion deserved additional conversation and reconsideration. Kaplan expressed support toHYott'omotion. Roll Call Vote: Councilor Kaplan, Hyatt, DoQoeomaDahUe,Hansen, and Bloom, YES. Motion passed. Hyatt presented the reason for the agenda item and why it was important to review it. She spoke that it would create undue burden on the homeless master plan and the people working on it, adding that the discussions over the six-month period would help make the ordinance more workable and prevent unintended consequences, Bloom also asked the Council what a six-month check -in would look like. Bloom suggested it could come back as a study session item, which the Council agreed with. Hansen added that itwas essential for the community tohave input moving forward regarding the ordinance, with the discussions serving tofix any possible mistakes. Public Comments: Debbie Neisewander/Ashland/Withheld comments until Study Session. Hyatt/Kaplan m{s to amend the originalmotion, directing asix-month review mWOrdinance 3228, to include: The review be completed by the Ashland City Council, with the use of the Housing and Human Services Subcommittee HommeUeamnems Master Plan recommendations, and key data from the Ashland Police Department, to inform updates to Ordinance 3228,as appropriate. Discussion: Hyatt spoke to the imperfect work that the Council was doing and thanked Kaplan for expressing his concerns regarding the review. Kaplan thanked Hyatt for making this revision. Doh|e spoke to the importance of having the right people in the right places working towards the end goal. Hansen expressed hope that people can get housing to help deal with the unhoused issue. He expressed frustration at the glacial pace new housing efforts were moving, Roll Call Vote: Councilor Kaplan, Hyatt, DuQuenne,DahUe,Hansen, and Bloom, YES. Motion passed. 2. City Charter Amendments for May Election Cotta provided a presentation (see attached.) She stated that the resolutions would be shown on the January 16 meeting. Dahle asked about Article 14 and if the City Manager and Chief of Police would be able to decide required qualifications, rank, and leadership levels for the proposed Sergent at Arms. Cotta confirmed that they would be the ones in change of setting those criteria. Kaplan asked if the exact job description of the City Recorder would be ready by January 161h, adding that he'd also like to have the new salary range compared with the current salary range. Cotta agreed that those requests would be ready by that date, Kaplan also asked about what descriptions would be removed from the City Recorder's job description. Cotta responded that the change was related to financial oversight, which was originally written in 1908, DuQuenne asked if the recorder would be either an elected position or an appointed position, which Cotta confirmed would be up to the decision of the voters. DuQuenne added that she would like language to reflect that in the resolution, which Cotoconfirmed would bmthere. Bloom stated that the council seemed toagree that the new City Recorder position would fall under the Legal Department as opposed to the City Manager's office and asked if language would need to be added to reflect that. Cotta stated it that was up for discussion. McGeary added that he saw it more fitting under City Manager as opposed to Legal. Bloom noted that some of reasons are due to the legal requirements of licenses and records request nCouncil Business Meeting Agenda oowell oadividing upresponsibilities, adding that he was wondering when the appropriate time tn have this conversation would be. McGeary said he would create a pro/con list on where to put the position, with Graham adding that if this position was hired it would fall under the City Manager's purview to determine which department the position would fall under. Hyatt spoke to her sentiment that documents and records are for the people to maintain accountability. She asked about how to best clean upthe job duties ifthe position stays omonelected position. 3. Council Chambers Audio -Video- Broadcast Updates Cotta discussed the agenda item. The IT Department found a more cost-effective vendor than was originally quoted for and would like permission to move forward with o new contract. UuOuenne asked if the contract was budgeted for. Cotta explained that the cost would be absorbed within the administration budget. DuQuenne spoke that the dollar amount was too high, and the current equipment still met the mtote'x meeting law requirements, Hyatt/Bloom m/s to approve the contract with Keycode&Nedia and pursue the Council Chambers audio/video upgrade project. DISCUSSION: Hyatt spoke to the need for people to understand the conversations occurring within the chambers. She spoke that the upgrade was important to address the needs of the community. Roll Call Vote: Councilor Kaplan, Hyatt, DahUe,Hansen, and Bloom, YES. DuQueoom,NO. Motion passed. X1. NEW BUSINESS 1. Support letter for Oregon Jail Medicine for Upinid-UseDisorder Grant Program Legislation (See attached letter) Mayor Graham spoke about the two support letters being presented to the Council and their purposes, The first letter focused on expanding jail -based counseling for opioid use disorder. KapUan/DuQuenmem/s kosupport the letter drafted *mRepresentative Pam Marsh with Council Discussion: Kaplan thanked Graham for bringing the issue forward and spoke that the program and resources would be of great use. DuQuenne expressed similar sentiments. Hyatt thanked Marsh for her work inthis area. Roll Call Vote: Councilor Kaplan, Hyatt, DoQuemme, DahNe,Hansen, and Bloom, YES. Motion passed. 2. Consideration of League of Oregon Cities' Recommendations for Revisions to Measure 110 (See attached letter) Graham stated that the considerations were formed based off work done by several organizations regarding how best to revise the measure. Graham brought up concerns about reverting measure 110 without proper support systems in place, with the letter expressing these concerns but adding a special note for curtailing fentanyl. Kaplan spoke to the complexity of the issue and praised Graham Page 8ofn SCouncil Business Meeting Agenda for taking the initiative with the letter, specifically onthe different treatment proposals. Hansen praised Graham for her efforts in helping to explain the intricacies of the issue and the proposals. Bloom/Hansen m/s to direct the mayor to send the drafted letter to Sen. Golden and Rep. Marsh on behalf of the City Council with regard to ballot measure TU0. Discussion: Bloom spoke that the letter was a well-balanced approach to the issue, and agreed with the sentiment that a proper treatment system must be put in place, which Hansen agreed with. Dahle appreciated the spirit in which the letter was drafted. DuQuenne spoke to the importance of the letter, while understanding that the issue is beyond the scope of the Council. Kaplan expressed support for community -based treatment solutions part of the letter but felt that he could not support the letter in full. Roll Call Vote: Councilor Hyatt, DuQuenx�Dahle, Hansen, and Bloom, YES. Kaplan, NO. Motion passed. 3. Authorization to accept potential grant money- Emergency Order Shelter Cotta spoke that since the Council will not be meeting for a while, it is important that she be given the authority to accept any potential grant money for the extension of the Emergency Order Shelter. Cotto stated that on extension of the emergency declaration, reoiornpedfoci|ity plans, additional operational funds, and an agreement with OHRA would all be needed to continue services at the ehe|ter.[}uOuenne asked about the timeline for installing fire alarms and smoke detectors in the shelter. Cotta explained that the shelter already had those but it did not have a sprinkler system. Kaplan noted that there was a possibility that the extension and the grants would not be received until the very end of the year, with Cotta noting that any grant funds would not apply to the severe weather portion of the shelter. Hansen asked if Cotta knew when the Governor would make the decision regarding the extension. Cotta responded that she does not know but was in contact with her office. Graham asked about what would happen to the shelter after the March 3l*,.2O24 deodUno.CottastotedthVtthe3l"vvou|dhovotobmtheenddoto,onduuggasteddisousoions happen closer to the deadline. DuQuenne asked for clarification of the future of the property, which Cotta explained was based on time limited occupancy permits provided by the Fire Marshall. Graham added that the shelter will either close on Jan 101h 2024, or March 31st 2024, depending on if the extension is granted. The housing master plan will be unveiled sometime in June of 2024, with the severe weather shelter at the site being unaffected. Hyatt asked for clarification regarding OHRA's efforts to provide long term housing for shelter occupants which Cotta confirmed had happened. Hyatt asked for clarification regarding who is currently being sheltered, which Cotta stated included mothers and children, Bloom motioned for the Mayor and the City Council to call an emergency meeting tmreview the terms of any potentialgrant and contracts with service providersrelated 0mthe continued operation of the 24K7 Emergency Order Shelter until March 31,2024.Motion was not seconded. Motion dies. Kaplan/Hyatt mIs to grant the CityManager authorityto accept grant funds, contract service providers, and execute related agreements for the continued operation mKthe n4{7 Emergency Order Shelter until March 31,2824. Page lOofV �� nCouncil Business Meeting Agenda DISCUSSION: Kaplan expressed his support for Cotta and her team. Hyatt expressed the same, adding that the forethought being put in would go a long way to help prevent any possible issues. Dahle spoke that keeping the shelter open would help meet the requests and needs of the community. Bloom expressed concerns over the possible conditions of the grant. Hansen spoke that running/maintaining the shelter must be done right in order to maintain the trust of the people involved in the shelter. He felt that the City Manager would make the right call regarding which grants toaccept. Roll Call Vote: Councilor Kaplan, Hyatt, DuQuenne, Dahle, Hansen, YES. Bloom, No. Motion passed. 4. Severe Weather Temperature Thresholds Due totime constraints Graham decided tomove this item tothe next meeting but wanted toensure those who signed upfor public comment had ochance tospeak, Rich Rohde/Ashiand/Expressed opposition to lowering threshold temperature to 250F. Spoke that changing the threshold would continue to cause harm to the unhoused people. Caren Caldwell/Ashland/Expressed opposition to lowering the threshold temperature to 2511F. Spoke that the changes would cause harm to the unhoused people. Stated her intention to be outside during the next two nights that the shelter announced would be open to feel the cold firsthand. Brigid Herron/Ashland/Expressed opposition to lowering the threshold temperature to 250E Spoke that the change would be "inhuman." Spoke about the difficulty of the unhoused getting proper cold weather gear. Helena Turner/Ash land/S poke about her experience as an OHSU street nurse. Spoke about the health issues of cold exposure. Expressed opposition to lowering the threshold temperature to 250L Debbie Neiswander/Ashiand/Expressed opposition to lowering the threshold temperature to 250F. Brought upconcerns about the Council citing "Public Safety" oaoreason tolower the threshold. Spoke to the experience of people currently living in the Night Lawn in the cold. X11. ORDINANCES, RESOLUTIONS AND CONTRACTS X||i OTHER BUSINESS FROM COUNCULME&ABERS/REPORTS FROM COUNCIL LIAISONS XIV. ADJOURNMENT OFBUSINESS MEETING Page Do|11 tl1baqk'r Spcaltcr Request Dorm - TJAS )Rolm 15 A Pt1ALIC RECORL AL.L 3NNOahtA'TAON 1 tt0}+IJ>FD) R`Rd.DF,htADY AVAILABLE' I.01'IM P(MI'le 1) Complete th'Ron and rtum it to the City Rmo�drrnriar to the d'zcu not thc'ic,) 1 to sneak abort. 2} Spw): to the City Council form the 1able podium microphone. 3) Sedn yo..ounc and address for the record. 4) Limit your emnmentsin Zhu amount ofrime given to you by the Mayor, usually 3 or 5 minutes. 5) If youpraeat wrilten roate,fats, please give a copy to the City Recorder for the record. G) You maygivr. wria.0 oommenis W the City Recorder f ,fl e u eora ifyov d—cu v ish t. speak, (Consuche=be added to We back of this sbeetifnecotoety) - 7) Speakers are solclyresponsible la a,e convent of Weh public shtornt t. 'I'onighYsMectingTlsrn j� - Nnma � k':'�tid+w �I i.t,c-yuc-f Add— (aP.O.A ) Phone �mvl Rerlilar NScOh .Agenda topiditem number OR T.1,k forpubtic fnrmn(urn ngendn item) ` i�aPf (fy`)'(J, 2..(-'�(Ill1rblhI,f,(i-�r� -CIA 1!•i'l.:i (. i.. . Land Use Public Ilearine Pm�e lnasdnt< m. rohmr;ng: Far: Against: Chelicngn far Conflict of inccrret or Bies Ifyou are challenging amember (a city councilor nr a planning nommissinner} vitl a conflict of inttresx or bias, p7caseaviite your alogatimcomphae with supporting feels on this furo and deliver RID the cleric mmediately, The Presiding Office, will address the nriRce cla-go nroh the manner. Please be tespotful or the proceeding and do not interrupt You may also provide testimony abort the challenge vn1un you tesrify during the ro rrnnl order 17pinccediags, Written CammemslChalloogc: T&e Htb77eMeering Lmv rngdrm store all wry mzeduga ore open, ro the public. Oregon Imv does nor ahvayr rr9nirc drag rho pubtre be partnraerl ro speak The rlshlmrd Gry Com,cit geveraHy irrvires the public Al peak on ag-so Items cod durtng pe conrrrodo, ltnrit pubIk tatbr uy. No person has art ahsoturo right to spank or parricipme br every phase uj a -proceeding 1't—coariicul din order ojproceedtngrforymbtichcr:riugs oodstrtwtyfottow the di —dour ofthe prrridh+g officer. 7iatunior or aettoiu ,vhlcl, are unreasmmb7y loud or disruptive are discs peed, mvt may conrtttnx disorderly csutact. O�rvf rr will ba regvuted to leave the room Comments avd sletemuas try speaker: donnlmpmvenr Uleopinion ofthe City Council, City 01T or cmployocs or We Gty ofAsldand. OP Ve, U/ga` 0e( ,Spealter Request Form - Ims FORM ZS A PIMLZC RECORZ) Ali, ltllr07tMAYTON I'tl0\'IDEll tVS1.LBY buns APAn.ABZ.F. TO 1RE PIIIiZ.,IC. 1) Complete thisform:mdwous it. the City 3iccurdernrior to the disutmiqnotthc itemyau rvi�b to sosnk about 2) sptnk to the City Council from the table podhon mimopbo t, 3) Sou ycowtnec and address for the re cord. 4) Linut your commeo¢to the—rood.£time give. to yrm by the Mayor, vitally 3 5 roinntes, 5) Ifyou posentvnitten materials, please gives copy tothn CityRncorderf the record. () You may give vnitttn commc.ts to the City Recorder for the recant ifyou do notivicb to spook. (Comments can be addsheet ed to the back efthis if neccasmy) crs are se 7) Spcaktolymspnesiblefartbe couteutoflbcirpubbcteuncn. Tonigbt'sR7eutivg Doic ' - Aaara�� Phone Email . RC�olar IyTeefinp Agenda tnpirlum numher Oil - T.pie for public forum (no. gtude item) Und Use Public Hearine Plane i unrnte thafnilorring: . rnr: against:_ Chollenge for Co. nict.flet e..st or hiss If yen inn ebnEmging a member (a city councilor or u planning commission,,) with a canflia of ioteren or bias, please wino your aileg¢fion complete with supporting facts on this form and deliver it to the clerk mmrcdiatoly. 11u Presiding Officer will address the aitrru challenge with the member. P}rtse be reepectfut of the proceeding and do not interrupt. You my also provide resdmony shut the chaIlonge when you testifp dwiugthe uom,at order ofpioeeWings. 'tfrnten Commrnts/Ch.11cngc:' _ ' Ti,a Palette Meeringlmv regnires rhos at) eery n casings are open ro rbz prrblta. Orxga, lmv dots not ahvr@a ngvfre time the publtn be pa nord to rpcak 77,e Ashland City, Coarsen generally hrvfros Ate public to speak on agenda items nod dining public forum an o.-geodes It— unless rime cutwo roc, limit prrbtic tertimon}'. No.pzrson lun' den absohnc right ro pzak m par-dcipara in every plese of a proceeding. Please resprcl the order ofje.r,,dfugsfortn,bIic treo,tngr coolskfcrly'fat7mv the ditccfiam .ojthepruidfng �czr. Behavior or acriarr which are +mrcasor,abfy fandardr_r pinx ado disre pecfrt, mui u,ay cm,stitvte disorderly cnndoct. Df nders w±lt be reg+terted ro te�e the roonc Ocurents and slmemenle by ,^.prsku do not rc o—o the opinion.Ellen City Council, City 001cerc o, nmpleyers oc the rity ofA,b orl. �Ver(-_ u�e�rfFter 9peaI,uI* Regoest FonD MIS FORfe IS A RULI7C 1" Co"y ALLINFORMATION PROV1Dbn 5VITa.1JE MADE AVAU,ADI.F. 7'0 TITEPIMLIC 1) Compl.wodisfrm aodretum it. due City Recorder prior to the disc naf the itmn uwisi to sneak .bout ' 2) Speakto the MyCouncil form the toblapodium microphone, , 3) Stamyourmm.andaddrrssfwIhc.ac d. 4) Z'imrt yore eotnmcou to the aJnounl ofsmn green to port hy, Dra Mayor, usually 3 or 5 minniw. 5) Ryon p—ootwritten matcrials, please give a copy to the City Rewrdcrfortho record. b) You may give wrihen cureots In the City Racordcrfortbe=md ifyoo do not wish tospeak. (Comments can be add d to the back orthis sheet ifncussary) 7) Speakers ac solely responsible£ (Im cmAamLoFth,njmb1io atatemmm. TmoghfcTM"ting Dnle t Noma Address {no P.O, Ilor) Fhanc Emnil _ f Re�'tilar Tt2eciine Agcndn topiditmn numb,r j� OR Topic for public from (one agenda it m. Land Use Public Heming Plen.¢ indirate thefnllotring: I+or. Agains4 C6alimngo far Conflict mffutacst or Dias Ifyou are cballanlomg a member(a city councilor or apbmmg comonminn )withacamtlictofinoc— or bias, plm.s "iim your Wlaga6on complete tcilh sopimomg facts on this farm and delivm it to tba dcdc ins—batdy. The Presiding OJF,.r will address the wrihcn challenge with the member. Piano be mspcctlill of the proceeding and do not immvpL You may nko pmvidc testimony about the c'hatleq o wbcn you Imlify doting thcnmmil order tifprocoadiom. Won- C—cuts/Cballongc: 7'he Public Hkermg fmv ragdras ,hurt ad airy me Hogs arc apse fo the pJJbifa Oregon tow does nor ohruys regntre that the public be permitted m speak Ac drhhu d City Connell ii—mlly buIlles fhe public la ap-k Im agenda items and duNng pubic fan+ n non-ogc,,do £loos a Je rbne cmnsfrnbdr limit public testimony. No pemo has m, abschou right to speak or parnelpmo fn wary pTwse of a proaecd ig. please respact roe order ojprnceedingr fmrpJJbt(ehearings muirMdtyfoltmv yhe direadans .affhaprr-nd7Jg fees. Dehavtor or actioiu ivlJicb ore nnremm�abiy loudardisnptirc are dirrespacffir{ andmayro fimbcdoc,d,rtycvndrd.O,jfcnderr rvitlbe regnerfadro tcavc the room Consonants and stalaeot9 byrvulom do v LoIlIraten[mc opioian otlbe City Ca ... it, City OWcm nr employs the City ofAbbland. $yeaker Request Form TOM FORM IS A PUDLTC ItECORD ALL INF0n11ATIUX,PILOV3DED WILL BE MADE AVAU,ABLU TO'M ITBIAC , 1) Complete micfarm mud— it to the City Recorder aria, to the d'sc oaf tlieitem you wish to M-k IbanL , 2) Spcakm Ira CityC ...it tiom the table podium on—phonc. 3) Stato ynnr and addrer III,xcamd. d) Limit your cn ss fo cots to amount aftime given In you by the Mayor, uaudlly 3 at 5 miautu. 5) Ifyoupreseut mitmn materials, pt us. pvo a copy to the City R-mdcr for the record. 5) You ygivnida. rn. o.L: to the City Recmdcr for the racmd if you do eat wish to sink. (Comments cam be uddedm the back of this shatifnec mry) 7) Speakers me sm.1ytrspnnsiblcfor the cmimnt of ism, publicstatcmcm. TonighVi'macting Date Ja naarena (a P.o. Rpz} Phone_"" _ _ annil Rce ular Iylcetine Agcndn tnpiditem numbcr OR Topic fnrpnblic 1—na(nnn ng.ndn it.m)t� A MG"(tti(t `161411V PleasclndiJatn mcmllowing: , I+or: Agd st: Challenge far Conflict of interest or Bics Ifyeu arc cbail.&g a member (o city councilor ar It pbummit cam ousam )with a conflict of imnomt or bias, plrmo him your.11cpLion crosmt witfi supponing finals on Ibis fors and deliver it In the clerk r.mmediamiy. D. Presiding Officer will address the wriltm challenge with the member- Please be respeetfbt eFUrc proceeding and do not fis—pt. You may also provide testimony about the chWIcog. when you testify during the nomtol order ofprac.cd'mgs" _ Written Ccnimomsrchdlicum" Iha Publtm Meattng Lmv requires 11.1 art city,,reefing., are open 1u rhepidlte. Oregon inw does not a1rea7v rega(ru that the public bs parmilfad to peak The Ashtmrd City Council gen+ lly irrvflas the public to speak oD agaada items mot during pubic jonrnr au narrageada hens nnlerr done consnaintt limir public tc'ncu` y. No.perrmt has an abrolurc fight ra :pork ar purlicipam in every phase of a 'proceeding Plea.,a re Ned Oic ardor afpraceedfngafmrpubife henrings a ruiruidlyfottmv thadircdiortt ojOm p Ablug of pu"' ltehawor nr aefio+u rvl»d� ar< anrmroJUJbty Laud ur dmrplivc are d'srespc, yut, ondmay causIRW, drorderty—dace. RJT nderr u7t! be regoerted la tom a the roans tbmments Cad statconum hf speakers do notrxpresaut the opinion at@c City Cam cif, City Officers or .wlaycev mr the City afAstdmrd. b -wi4-,PL, f6ufeo Spi,Ahcr Request Form THIS Tlon IS A PUBLIC RECOItlf ALL 731ROIchIA'I'10tJ.l'ItO VfDED WELL BE MADE AVATI ABLIi TO TBE PUBLIC 7) Complete tidsfor. amdrdmuit(o(bo Clry 72worder prier to the disen uttheitcnrvnn w-,b to spank about. 2} SpwY.to tic Ciry Canntil fromtbete.hlu podia, nocropbwc. , 3} Iledc your.urea and address lb, the record. n) Limit your mm,cnc to fire sce not Fvmc given to you by In. Wye" venally 3 or 5 minutes. 5) Ifyon prtsmt rrzitleu materials,pl—a give a copy to the City Rcoorderfar the record. G) You may give written comments to the City Recorder finrthe record if you do not wisb to spank. (t:pmmmt can be added to the back oftbis sheet ifnecessmy) 7) Spcal:crs are solety responn'ble for the content nFWcir public statencnt. Tdnight.'sMcctimg Date - Iaam - -..(plcese print) - Addrass (ao P.O. Dos) Phone Email Reeular IYSeetitf Agenda topiditem number OR Tnpsc far public to -.(non agenda item) Land Use PnMlic Rearing Please fni6sntc lee lNlmring: Ttor: Ag.9nst: Chotlenge for Conflict efle terest or Hiss IF you arc iiaUa.ging a member (a city councilor or a plreming commissioner) witb. a conflict of rafrout or bias, plats. vmte Print allegation complete with supporting fads on Ibis fans and deliver rift, the clerk mmedinWy. Tic Presiding Officer will address the -it— challenge widt the mamba. Please be sprat t of ilm praeceding aid do at intenapt- You may ntso provide tonfrony abort the cballcngc when you Inetify during the normal ardor ofpnecaediaul, Writierr Com,entJC'ialienge; The Publia llAeUng Lmv requires itmr.11 city meetings are open to the pnblie. Oregan Inv does not aln-cy, require thal the public be permitted to spank Thu rfihtm+d Ctry Council generally invites the public to speak an ogvrda items mid during prblu forum or nmr-egInd item unless ante carisnefirrs limit imbue 1mYimprq, No -person has an, absatme right to Yrcak or pamcilwre in c,ery phase oJa p+nexding. Please respect rlie order o%proc edings for pnblie hearings a,,d suiodp follmv the do ectiew ofdapresiding mazer. Belzmofor er—clam fvbizli are uaressormbly loud or m`srvprtre are disreefec7r{ and may ,,tvdtute disorderly cwuluct. OJJcruiers mitt be requested ro Teave Utz tonne CommeNs and statements by spiekerido not ro}ne nt ilia opiWon of the Gry Cbuncit, Uryy OQicvs or ,,ploy,,, or the City ofAsbleed. Save 6 t(/ga,�he( Speaker Request Roan TfiiS RO.nivf TS A il"ItAILU ALL tNFOiUL1TTDN.1'ItOYll)Tll WIT.L BI?btADE AVAILABLE TO TTTEPIDIISL" 1) Complete fhist and into, it to the City Recorder prior to tin discussion of flit iteru von sash to meek tbo.L 2) Spcakto the City Council fmm the table podium micropbone. 3) Stec Poor mane and aco address far the rerd. 4) Minh your comments to the amount of time given to you by the Mayor, usuelly 3 or minutes. 5) lfyou pined written matcriais, plonae give a copy to flit City R—rderfortha lceed. b} Yon may give trnittan comments to the City Rceordcrfnr the record ifyou do not Trish to sp--L (Commcots can be nddadto the back of Us ehretifica nary) 7) Sp —Kam are sololyr powihle for the cnntent of that, piddle strtemuut 'raidghvtmptting Date xpz�,,.1"7 Name {.r K n to Address (no P.O. Doe) Phone Email_ Rep_ular Meetine Agenda fopiditenr nnmbnr Aj 1 OR y mil},It% ri j sv nf�V� f Topic for public Worn uan agenda Hein} Lit nd Use I mMic i'Iest rim, Piave indker, Ibe foduming: For: Against: Cballmge for Conflict of Interest or H;ns IFyou aze efiallcngutg a member{a city councilor or a panning wmaussioner) rvith a conflict ofintcrrst ur bias, plrasc »vie your ni7cgaaon complete wits supporting facts on Phis faun and detivnr a fi flu; clerk rnmediatciy. The Presiding Officer will address rho written dull -go s,id, flit recmb- Please be respect{rl of the proceuling and do not interrupt. Yet may also pmsdda testimony abort ilia challenge 'ban you testify during the normal order ofpro—dings. lirritten CemmrniclCballcnge: I7re Pubti,ld eying lmv requlrzs Thor elf city moorings are open m the pubriz. Oregan lory does nor clusin requtra that the public be pee sited in speak The Ashland Chy Ccen.l ge urcdly bmites the public 10 spank an agenda !tears and during public fearer on non agorufa item times, time aarsspnhirs tfmir jn+GJla tart/many. .Na.perran lies nn absolute right to spook or porricipate in ave�y phom aj a proanding, Please respect ilia nrd,rnjp,o—dingrjbrp+bIA, hearings onefVrictlyjvllmr the direeriwu ,ofUrep—,'dugoltie,, Ozlam'or ur och'aitr xvlrinlr are unreosmmhty food rr eSsn price are disrespcntfrd, and n.ay ranrnrra, disorderlyconduct O�ndzrs ndttbr ,queered to leave the room (bmreentsandsJ a. by speakers dovatmPraceni fur opinion ofit"Ciry* Council, City OT.—or 'o,"oyne<or iba Oty of Mh1and. �G�mPti Pl Spenke-Requtxt boon eJ TInS FORM ISA rl MIC 7MCORD ALL.IPIFoltn7Sl10T[row VLULU WELL I EMADE AVAILADLT; To THL PUBLIC l) Completeatlsform and relurnitto the City liceorder prior to the d'sc gat it then, von ,ish to sneak ohorrL 2) Speak to the City Councd from the table padmin raimpbone. 3) State yournnme and ad&.a far the record. 41 I.nnit your comments mthe Amount oftimc given to Yon by the Mayor, ✓.soapy 3 or 5 minutes.' 5) Ifyou present caift. materials, plauee eve a copy en tbo City Rceordorf the record. 6) You tray give void -comments to the City Recorder For the record if you do not wish to speak. (Comments ran be added to Ibe back ofthis shectifneccssary) 7) Speak—innsolely responsible tar the nautad oftbei,publiastatement. Tonigbt Mf hag Dpt - r - Nmna PV 1) Gtl` Lt Add— (an P,O.Hrrs) Pho Limxil Rer4uhr Meeting Agenda tapiditcm numbrr_ �r_�, on Topic tar public to -.(.to ail.dn item) Ue��' tCS-,l)f)t��t�-f<�n�'J ,and Use Public Rearing Plcuc;niuramtha maaMng: I+or:_ Apinst: Chniicngc for Conllid atIntcrest or IIias Ifyov ore challevging n mcutbm (a �y councilor or a planning commissioner) with a couIlint of tat a arbias, phase aiteyatvallegdtioo complete with snppotting tact✓on thisfarm and dclivn'it to the tied: Immediately. The Proadiog Offs— sviU address the voittrn challenge vith the member. Please be mspeetfol of the proceeding and do not onompt Yon may also provide testimony about the challenge rvhenyou testify dining the normal ardor ofiv.—tting.e tirritlev C—ents/Cludlcnge: Ae Pubttchfeanng Lon,reg.a. dent aU mty —unit, are open to the pnblfe. Oregon Imr does not ahvepv require dent the pnblle be N,-,,ItPd to .speak Tho Ashlm,d City. Comcil gverelly undoes the public to peak on agenda from and during peblie fan., an aonoganda Rams unlainconr rr de fratntx tfudt pubbe testimony. No perren her an abrolue, right to speak or participate in every plwar of a 'prorxeding. Ptenre"IF"'tha order ofpraeeedgugsforpublfchenritigs ami,drictlyjoll-the directions .ofrhepre:ratng peen eebadnrarnerro,'n,vhiah me„nreoranebty rood ar dr „�,tixe era dnrepeog,'i; mrdmaycw,rnture danalerry-odd. DjJerutenr utttbe reguuted to 7emedre sonar 0—onts gad cmtemcN by gaakem do natoji theoploimof the City Corned, City (fficersor crnploycaordo Cnyaf&Inaoa. - Spcalt-Request Foan - TnIS)'rOIMISAr UCRECOIL✓ AI.LINFORhSAT10fYr1tOVInFJI iVII,L bETLillL+ AVASI.4HLII TO TELE PitnLiC 1) Complemthisfrm toll relum it to the City Raordcrprior to the discuss on ottheitumro v'l to sneak about 2) Spwk b the City Council from the table podium mirrophoue. - 3) Stab your name end address for therecaad. 4) Limit your comment to the amouatofti.c given to yap by the hfnyor, vauolly 3 or 5 minutes. 5) Ifyou present mitten materials, ptease give a copy to the City Itcconlrr far the rno rd, 6) You may give tmitlev counneom to the City Recorder for the record if you do not Irishtocpaak. (Commend can l:c added to the bAadc atihis sbectifncacsary) 7) Spadicts arc solelyrupansihtefor the cnntcv[ofthevpublio siatnmcnt Tonigbt's,Njez6ng Name Prin t) Adds e (an P.Q, Ph— Email Rcetdaf-R4eefle� etgendv tapiditcm vumber_�`p�U,g,. OIt�C.0 N.�,p .v Topic for puhllctarum (non ageudrtitr_m} e-.7 Lnnd Use Pubic Hearing, rtcoc indicate the tnilmring: For. ChAUengeior Contlid a[Intarast ur Dias If you are dalloaging a member (a city councilor or n planning emnnrissionc) nrith a conIlict of interest or bi d,eteviito your allegadon compiutetvhh snppatting facts on This font gad deliver ftto the clerk ,mmediatcly.ly. The Prrsidmg Ofacer will address the .�;uen challenge with Foe member. pleue be reupoetful of the procecdiog and do not net—pt. You may also provide testimony abort the challenge when yen, lesh'Cy during the nonnrl order ofpioersdings. A'rihcn C.aaamo chauaoge: TImblte MeertngT iv regiitres that all aty meen'ngs are open ro nc� pub-tfa. Oregw, lore dosot ahePuet-ty, generally lawrer fha public to speak on agenda items and during patio forirm an oun gelid, loons ✓alert time c rro dr tm,it public terdmm,y. No person Iwo an abalone right to speak or po,ttefoua in every ptwre of a "proceeding Please rerpecl die order fproacedngrjw puhbc hearings and atricdy fu1)mr the director✓ .ofth<pe.", peer. T lentos' aedoirsohiei, are anrearwrablyload ar df.rrsytivc aro,arsepeclj,d, and may ewuhtute disorderly condaet. Off nderr teill be reguested to leave the )ornrr Comrnerns and aia(emenis by apukces do nolreprcsenf the opi�don of tee Cu.y Cmmcil, City officers or <mplgcr. oflho City of Ashland - 0,6(Mp,V 51aalrer Stcqucsf Irurnl IMS )FORiYS IS A PUBLIC RECORD ALL IN1r()RT IATION PItMD£D IYILL BE TIL M Al'ALLA lLa TO TIM PUBLIC 1) Completa Ddnformw,drew.itt. Qn, City Recmdarpriur to the discuss oaf the ]tom you uis-h m speak about 2) Sprvk to rho City Council from the table pndinn, miu phone. 3) Spam cart name and address thr thin r—rd. 4) Limit your comment to thin m,,ountoNau.giv.. to you by the Mating —roily 3 or 5 minxes. 5) tfyau m res pent written aterials, placer, give., copy C,ga CityRecarder farilm re cord. 6) You may gave writtao cones—te to the City Reeordor for doe record if you do at wish to speak. (Comments coo be added to the back of this shoat if.,.—ry) 7) Speed— a'e vdc,ty responsible far t—hecoate—n, of Wc�irpublic—smtemcot. Tonight Ni Noun,_ t„y 02-�, 7,t"_%•-,' gar d �✓ � �- . ..(plena PH 1) Address (no P.D. Eox) Phone T±,nail Reg-alRv Meathag Agerdn tnpidhm, member OR r Topic for public formu(..a sgcnda item} GYr"?l�1CS. Land Use Public Hearing Pfexre indicate thefoltomng: For- Agciost: Challenge tar Cani7ictollnterrst or Bias If you ors challenging n member (a city, imuncimr or a planning commisaioocr) wia, a coatl.ict of ]motet ar by., phase not. your allegation eomplele Isith supporting facts on [Me form and delver Rat the clerk tmmcdiately. The Presiding Ofbccr veil] address the written challenge with the mcmbm Please be respenttul of 1h. proceeding and do not interrupt You may also provide testimony about the di.1enye. whinyou tesdi'y during the. -mil ardor 6fprocccdings. Written Corrunm[dCballenge:_ J'he ?,,bit, it,( wing Lev requires dear all any -ot rge are pen ro the public, Oargon lmv does nor .hems regnire that the public be pzrmrired to speak 77m Athlmrd City Co..cil generally h fires the TobGa to .'peak an agenda Iran. anti during public jonm, oa itmrrs rrrBeat fist edrounde , Bout public huRn mry Na-person ha' an abrohni, right to peak ortmuffupate fn 'very pl se art, proccolau, Plemscreryeatdienrderofp—redmleforpubtic hearings andraietlyfolimv the direction.., .nflire pres(diug q)ficer, fJchnvior or aadorir vehtah ore nuraaranably toad ar J-s �ttva me rfisr pectjr,f, andmay—figaedis Wceyeradaca OJJtnders,viIIbe requested to lnm•c the'roam Cummmm cad sietemeals bydo not prctmt the opudon of rile City Court], City Oflieen ur rtnPloyev or the City ofrubland. City council music play list; Phil Collins: I don't rare anymore David Rovics: Occupation — the commons — We just want the world— Here at the and of the world — Resistance —Hang e flag In the window— Rent Control —Standing Rock— Don't pay the rent -there use to be a city —strike a blow against the empire — Make planet Earth great again Woody Guthrie: Hard travelin'— Dust Bowl Bndard's —1 ain't got no home — Hobos lullaby— which side are you on Peter Seeger. banks c f marble — Solidarity forever Pearl Jam: Society —Guaranteed —Here's to the state Bob Dylan: a hard rains gonnafoil Rage Against the Machine: Ghost of tom land Shocking as it was to find the city council risking further lawsuits by lowering the acceptable cold weather shelter temperature to 24 degrees (when there are already so many elderly unhoused suffering hypothermia at temperatures in the 40s), it was startling obvious why these human beings are overlooked, to save money. A more sustainable method ofsaving money would be to cut the wages of the city council to a third of their bloated budget for this obviously volunteer pubiicservice position. what I mean to say is, remove the funds of an bids and corrupt set ofself-serving city officials, who already have multiple impending lowsults forming, for grievous human rights violations, including influencing groups like OHBA to put money aside for o temporal winter shelter, which is overspending, so it will "spontaneously end" In early January, thrusting people from 80 degree rooms to 30 degree streets, ensuring sickness and hardship. Any given night, many of the beds In this facility are empty, due to occupants being out on the town, while those who desperately need the housing are waiting in droves to get in, but have no options, but to be ticket by police officers on the streetfarfreezing in graveyards at bidden along ditch banks, in fear of possible wormers for being unable to pay these fines, There seems to be no consideration on behalf of the city council for the spiritual or men tat well being of homeless in the community of Ashland. They are not uniquely perceived as human, nor allowed to integrate. Due to lack of finances mane, they are seen as all but expendable. But they are still equal to you, be they a more traumatized and degraded population, they have every bit of the emotional edpodry, pain and suffering as the city council, if anything, they are less likely to compromise others well- being for their awn survival... Where as the lies and deception of the elite, so smooth and rehearsed, ore barely distinguishable, except by the in authenticity of the information conveyed, and the obvious lack of accountability. It is concerning hen a group ofself-proclaimed ruling class can be so slyly self- aggrandizing, looking not to actualize their own speeches of equality, but rather to substantiate the stratification of their deceptive rate in this financially based society. Heron Boyce Speaker Requt tForm Ir IIOMTTSArU➢LTCRECOXW AIL 1 NVOTMATiONPRO Vn)FA)1yILLBE. AIM)B AVAILABLE TO TnS FUDLIC I) Complete this form end mtmn itto the City Rrsordcr arior to the discussion of lbc itmu von nisi L. speak nhmd. 2) Speak totha City C.-oil ft. We table podimi, micmpbone. 3) State pour — ress nod addfor the record. 'I) tuonr nit ywmments to the amount ftime given to you by the Mayor, ..,.ally 3 or 5 nunuto, -. 5) Ifyno pmeont writtnmmteriala, phase give a copy to pm City lkcorder for the record. . 6) You may give,vciden nwnmcois W the City Recorder for the mcord ifyon do not ,Ws to.,perk- (Cnnuneots can be added to In beck afilus shcetifnecessar}•) '7) Speakers an, eololy mspansifd, for tho content of lhcir public stoe—l. Tdnight'sM7eeting Anrc �."+�- "/ Address (na`_P�.`O�Ho: } Yhon RC err eetim Agenda topiditem number /} OR Topicforpublicfarum(noo ngendnitem) r�•��a✓�/�/ref % ;t�✓��;r Land Use Public Ht mrinn Simue indicate lhcfollmring: Fee: Against: Chnlicngcior Candid afTntnrrst or Bias Ifyou are challenging ¢member (a cirY councilor or a plaonivg conmdssioner} with a pontliet of imenst arhias, picise write your allegation eompletc with suppordng fam, cts- tlds t and deliver it tp the clerk mm iediately. The Pmnidiag Officer will eddne the written challen& with the member. Please be pectfut.£the proceeding and do na iotnrtupl. Yon may also pne lde testimony about We ebatlenge when ynn Icstify during the normal order ofpioceedings. Written CommentslChallmgo: The public Mcendg Lmv regains chat all city meetings are opou to the pablfa Oregon Imv does not ahvtrys re19fre that the pnbfia be pemitted to peak 77e, Astdand City Cmnrell pa ally inWks the p uvblie io peak on ngendn items and during — fauna m) non'g-ok, floras unless tlmc ronnrotnts Bn)it public tetttmmey No.pzrxon Los mr absolute right ro rpenk or parrmjmrz in zvzryp7urse of a pron—rng Pteoror peel r7ie order ajproceedtngsfarpr<blichea rgz mrdsrricttyfollmv the dlrectie. ,oflhaprrrid7rg ojjeer. Betarviororamain,vlrfch are nrr,e --Wy fond err di-Tlve a re disrepecfjid, mrdmay conetime dsorde�ly candrn. Offmdrswttlbe reporradfn le vo theroan' (.', andslatemaNabygenkcmdonatmpteseot theopinion fdo, C"b Com,oti, City Off—, employees —le, City of Ashland �am4l� Spenlccr Request l+ona - TIOS 1101M IS A-TULIC nsc olw ALL INYOJUTATlOKP7tOVMrD WiLLHE AIADIi AVAMABLF,TO IRE PIMLIC 1) Complmn tld fb—dse xnit to du City RR:eorder prior to the dl—mion of the itmn von srisb to speak abouL 2) Speak to the City Council from the table podium microphone. 3) Siatc}rovrnamc and addresetrthc rccopl, 4) Limit yourwmmcnumthe amount oftime g;vco in ynn by the Mayor, usually 3 nr 5 minutes. 5) Ifyou pmscnlsrritteo meterwe, plensc give a copy to the Cityltaconler for the rno.,d. 6) You tnny pve writtenc —ft to the C;tyRecorderf dmm:ord ifyon do oat"Oh 1p spook - (Commenis ran be ndded ro theback of Wis.,beet if neccssaxy) 7) Spook— am solelyxrsp.toibkkt the contend oftheirp.bli. M.—W. Tonighi's Nr,eting Onto (111 ti No." Address I.. P,O, Not) Plmne Lmnii Regular Wain,g Agendatopiefttomnumber f, t ft.. k.ti t%OIt Topic far public forum (van ¢gend¢ it—) Land Use PubliclTealing rlutieind entetl elnllmriag; f+or: Aganst: �.'. Challenge far Co. Aid of Interest or Bias vyou are eballaoging a member (a city councilor or a planning comm;ssioncr) with a coaflim ofintorert or bias, please write ywr alJegatioo complete with sopparting Pacts on this f rm and deliver it to the clerk in—diately, I'he Presiding Officer eill address the w itten challenge pith the member. Please be mepcetf d aF the proceeding and do not inicaupt. You may also provide tc timmry abort the eballcng. when you tesety durng the anmml otder ofprocendings. Written Coam,cm—lCholleoge: 37ve pubiie,Llorrb�g Lmv rep Yes riror nif efry rneedngs are pen ro the pnbtra. Oregon lane dons nor ahvn)v regale Ornt fbo prrblta be jo—mind to , peak The AsNlmrd City Co -oil gmrxmlly iradtes the pnbllo to speak on ogervla U.-and dunrrgpnbtfc jonr on not,-agmd ftantt unless time oo .f w,,ts lhntt prrhlfe terdn or3, No p—ne Imr an ob,.Iwt righr m peak m• Ix,rnetparc fu every.lase of a proceeding. Please repecfthe on7er-ajpraaeding.rj>rpublic Lemingr ondsnietlyjoltn,r lhx dfrcctions ofiha yraairling �cer. Behmdar or nedo-W iM nre mmeasmmbty loud or rltrn privy are dint pee jd, aMmay carufitute rtirorzlnry carrdnct, Winders mill be reguesred to leave the room. Conm�wts and a6 tcmenis hY slKak¢s do nmsepresent We opini n ofU,c Ciry Cmmcil, City Otlicas m employees oriha 6ty of AsWmd. Spealrcr Reyuest Storm S'HIs FORM IS A AUDLIc JIFc0Iw ALLI F(MMAT10N11ROVTDEll lV1f,LRL'hiADE AVALLAil'L1{70'IIlE PffflyTC 1) Cooll'I'm thisfann and return it to the Chyle —der oriurtoybe Jiscussi io(d,c ilomvo wish to speck abouL 2} Spa.l:to We City Council Lrom the table podimh m�empbone_ 3) Stacyoyr name m,d udders for the rccorzl. 4) l:unil your eo terse s to the amount oftime given In ynu by the Mayor, us,edly 3 or 5 minutes. 5) lfyouprasent ntiftc,materiak, please giro a copy to the City Recardcrfor the record d) You may give —iuen emussnu b, u,e City Recorder for the record if you do mt wish to speak. (Comments can be added to the back of this sheet ifnceesewy) 7) fiff-b—aze blOyrrspoosiblato, the conies of their public state—l- TnnigLt'sMeetang Dato - c7T, f�,_Z�t� xntnnkA r"lo'S S' Address (uo P.O. Box PhoneLook Ree-lar It4eetiue Ageudn rnpiditcm number r npOR r' " Topic Ior pnbtic forum (uoo ngeudn item}�f./( YOO �-Pc-�2 }-r yC �L� f{�'� - - Lind Use Public Heari'Bt= Alcuc indimie [lac follomng: Tor: Against: Chnilengu fur Cnnuict oflotsest or Dinv IPyou axe eballenging a member(" city, councilor or a plaguing soured sioncr) with a oo oabo of iotrusst or bias, please va.yourallegatioo compiete with supporting het on this fuss and deliver it to the clerk mmediately. The Presiding Officer pill address the vriucu challeugo oath the member. Please be'. respwtH of the p—esding and do our ininmtpL You may, also provide cestioetry abort the eballmge ,,ben ynu 1.1i(y dod gthe norrml order Ofproceedings. written Comment/ La)lenee:` 771c Fubifc Ad enngl ry requires flu+all city mzettngr ore open to the pnbtfo. Oregum late deer nor aheo)m ri pb a that the public be pennlrted to speak 17" A.chlmrd CYtp Cormotl generrdty Nrvfrar Om pnbbe to speak of agend H.- and dining pnbtfo fun, n-ngeerdo itams mdeas tlme canstralntr Limit public ovum fop. No persao lags m, absolute right to speak: or pmstefporo h. every plume of a praccar fng Please r Post the order afpi oceediogr far p bIk hearings and shfeRyfotfow tfo the dfrecny ojrhz presiding Wirer. Dehari . or acffaiu which are w,reaso,ubly toed or rbs+ pfrve me di-tp.6r f, .uI mayrotusuO?fMdtmmduly-,uAP r. Offndera,villberzqucsfedtoleavetheroom Cnmmenc and sla(cmems by sl mkus do not mprtscnt the pilia. of the City CmIdl, City Officcm or employees or the City ot'Asiliand. Spealmr Rtequ. t hotel TSIIS FORM IS A PLMLTC RRC0PM A1.T.1NPOit111A`f10N.PItOV/ll Ell \VJLLI7E1,MDU AVAII.ADLLr TO TOE PULIC 1) Complete this fom and mtmnit to the City Rccorder' ty (bedtaoosslon nfthe hemvou wish to .snenlc nbmi' 2) Spark la die City Council hamthc table podium mimopbone. 3) Stan: yourname and iulOb s I r the record. 4) Limit your noromcntto the amount oftime given to yen hythcMayor, nmally3 ar3 minutes. 5) ifyou le-ctt--ten re-uiak,pl.-give awpy th the Chymeol,,for the record 6) You y givewriticn comments to the City Recorder for the record if you elo uotwish to spcok. (Comments can be nddedto tbebook of this sheet if necessary) 7) Speal:crs ac solely responsible for the content of i,eir publio statruent. Tonight.'s,MI.ting D,ete_qF Nnmc 1 \�'✓'�4`'r:N(( IV l(�2�If1LtS� Adett ss (no P.O. Box) Phon Pwsmil �� Repmar Mceyrty Agenda topidilero uumber (O'R ` p Topic forpublic forum(—, ngOuln ilnm) P"(ISt4 ce }Yv G)A, C'- ilvi'r� �b \srG•.� Land Use Public FIcaring Pl—, indkole the fullandng: Pot Against: Cbnilmtge for Conllid of Interest —Bies If ynu ere challenging a member (e ei[y eouncilor or a planning cannnissioner) with a conflict of isu rout or bias, please write your:dlegdtion'Impldc with supporting facts on tiffs Toms and deliver it to cbe etc k mmediately. Thg Pnsidmg Offbor will addrnas the vtrittco cW,ilengo dil, the member. Please be —pcctfvi of the pmceeding and do not interrupt You may also provide testimony about dte nbullmge when you Ustify during thnnarwal order ofproceedings. wriitcn Cammcowchellange 77+e Pnbtk Meetv+gtaro requirur Thar aft city meetings are open ro the public. Oregon tau• dogs our ahvays raqufOe 17mt /be pnbtic be pennffred to speok Re AV Iaud City_ COu if g<,reraily hogfes the public to speak on ogzndn 11— and during publio fo-u. an nmr-agerula Wit. unless n'mn conafrainrs 11mif prrblfu Ititor wry_ Aro.persou has car absolute right of speak or parficspare in every phase of a proceeding. please respect IN, ardor afprocae mgsforpnbIw hearfags andstrfattyfillw the dirzetimu offhepra<fding ,iffleerc 7iehmiornr acrioru nhich are unreararobtytart or de'sr,pnve are dfmspacryirl, and m }• cansRh+te d¢ardzrty m+ufud. Ofjnders ,vi7t La mqucstzd to have the room ibmmoses aed se';—uis by sperkext da notxeprc5enttLe opinion of the City Coencl, City O@ccrx or cmployccs or iLe My of Mbiwd. 12119123. |amcoming tothis Council tubring upaconcern about the [hy'shiring practices and myrights asacitizen and resident of Ashland. At the end ofNovember | sent inaPRRasking for information regarding anemployee promotion, and questions about our hiring practices, After several weeks ofnot getting aresponse, | only received part uƒwhat | requested, | was then told that the City had noobligation and would not beanswering myquery about hiring practices. |naddition, |amnow told bythe City attorney that | must discontinue questions about this subject. The City ofAshland states our hiring practices onthe Ashland City website as follows: All employment opportunities with the City cf Ashland and PonksQ Recreation are posted onour EMPLOYMENT PAGEfirst The City gfAshland b an equal opportunity employerand will not discriminate against onemployee oroppliconr/oremployment because q'race, color, religion, sex, sexual orientation, gender identity, age, marital status, notional origin nrmental orp | icn/ disability unless based nnubonufidcoccupational qualification Despite these stated policies, |amaware that vacant positions have been filled, without posting them on thejob opportunities page first and without accepting applications from the public. | have been told that h|snot legally required tosupply methis infonnation. Not that there banything wrong withhihngfromwithin— ee?yoneshouldbeable to apply This may seem myou axanunimportant detail since wehave been able tofill vacant positions with interim staff. But if the goal is»,have a diverse, experienced, competent staff, wcneed tuactually open all vacancies tnthe public u`apply. Asa city that professes progressive idea Is, wevmUnever achieve our goals ofdiversity ifwecontinue towithhold these job opportunities from pevpe, And Isn't the public entitled to know whether the City'sown procedures are being followed? Leda Shapiro Ashland Speaker Request T+mm - rnts BOM175 e PUBLIC MOBB ALL INPOWA•IIONPPOVMED WILL,nE ATADEAVALLA➢IA TO IRE PUPXAC 1) Complete ddL kbrm and return it to the City RecordorPrior to the discus netthe item �� h to sot 1<nbout 2) Speektotbe City Councd fmmthe eblepodine ouarophonc. 3) SLtn yonrn.e and addraa for the record. - 4) Limit your commentsto Put .meantoflime given to you by the Mayer, o,,Hly 3 or 5 Poiuotos. 5) If youpnaent vrritteo maw6a1% plcvse ghuin py torte City Recorrlerfor thrnenrd- 6) You nosy give-ittun nommc„e to On, City Rcdnrder for tiro record ffyen do net wish to speak. (Cwmnents can be addul to the back ofild i shout if necessary) 7) Speakers are solely ecper,ab)e far the aantent of dick pabliaslatcment. Tovighl'.sp'ieetingl3ptc�?Near, o �l (P Print) Address (no P.O.73oz) �� Phan mail Regular Meetinn Agend�n'.`tepi�di -�� bcr_ OR Tnp� for" publicfo� agnndn here) T,nnd Use Pablic Ran linL Mea,e;.uueatc thefalla,rb,g: . Par: Against-. Cbelingc for Conflict orloterest or Bias If you are cballeagiug a member {o city coundor or n planning commission ) svidr n conAiat of interest or bias, pte3snwiim yourallegntinn complete yr th supposring fiats on this fern anti deliver it to the cicdc anmediately. The Presiding Officer will address the vnilten challenge with the member. Please be respectfnt of the pra:ceding and do at hetenupl. You may also provide tostimeny about the challenge when yw t tify during the normal order ofl)ioccedings. W,Btcn CommeteeChUeege: 17m Pnbfle Mceung l-, regrdrzs rlmt oft city meafingr are Oren to the pub/ie- Oregon Inn dues not 'fire), rrguire 1A't the public be permitted to peak the I htond City Couadf ga,—fly Ledit the pnbPe to speak on ogwrda ilea' and during public f-an on non -agenda hears -roles, pure -wralnts If It publie tesrinro,Y. No.persmt h— an ab,olar, right ro -peak ar parnatpata m every ph— of o proceeding, please repect r7ie order ofprocecdbtgrfarrnrhlicheerings andstrscrlyjoitaxrha dfrechbrr, ,offhe prendtng Vicar. Bchmdor or scions x•hlcA are rnmaswrah7y land ar d'.<r, prrve are dlrrespectfir{ and nary cansinric r8sonierty cnudrtn. D�r:ders aril be ragvertcd ro lemc the raou+. thnneclou earl PRIM —try Vp lecm do notnp,rscnt the opinion of do: City Council, City Of i—or cmplo}nc or the City ofAsJ&wL Spunkier RequPst Fors' IIM BONS IS APUBLIC RECOIW ALL MFORAWTION PROVE ED \VILL BE MADE AVAIGA➢LE TO IJ I: VUuLTC 1) Complelc this farm and rclum it to the Crry Ruonlcr prior to lire disc,,, nestthe itcnrvou wish (o surer k+boat 2) Speak: tntbe City Coup d from tbetable padiain rmcmpbooe. - 3) S6zteyournamc;md addrrss for U,ercconl. A) 7 .mil your wmmm,e to the amount of time given to you iry meatoyor, usually 3 or 5 '-inures. 5) ifyou prvscatwiittenmam,iak,plunsegivaacopytothe City Recorderfortbcmeord. 6) You nay tgv—dilen ooramcnls to the City Recorder for the-' cord ifyoudn not nishto speak. (Cnmueals can be added to ae back e#ibis streatifnecessaxy) 7) Speak. .me solely respo�ShleF -the contmn aftheirpublic sWicrncuL '1'nnightsMcetingDatc, /"Z,, �� 2.rh _ __ Nam � Address (aa P.O. Box) rt F-eil---- Rqt ulnr Mtu,tinQ Agenda topiditere'amber OR Topic for public f—en (non ,glad- itten Land Use.Public ffearilte Pleue in dime the fnllmring: Tor: Against: Challenge far Conflict ollnterest ar Bias If you are ebailougiog a member (o city councilor or n pluming ..nusuioner) wild n ce.0i. of in ar.1 or bins, picric write your allepbon cor Tlot, reithsupporting face on this form and deliver it to the clerk snwedeimly. The Presiding Od"ica will address the written cb.11-g. with ibe .—be,. Please be rrsp-lid of ibe proceeding and do not interrupt You may also provide tretinrouy about the ebalfi nge ,oh. you testify diving Lite, ... a] order ofproceadi.g,i. Wribcn C—entuchnilenge: 77e, Pubile lkeling lair -esquire- den all city meetings am pen to fin, pabtfc. Oregon trot noes nor ,1,2 require that the pebtic be permitted to speak At, .t.rhtnnd City Co -oil genmrafty f u Rw the pnb1h, o peak on agenda items and d uIng pabito form, on nonagend Jima -rates nme ronslrairus ttmft publio testimony- No per, , has on obsolete right he -peak or pa,lie polo in —ry phase of n proacding. Ptease respeel the onfar¢fproccedirgsjorpubttohc'rfrtgs mrdsMntyfotfow rha dfrectiorss of,he pairing afficer. IIelrmdor nr actions which me unrzasmmhiy laud nr dlrnpOve are dfsro feed, aa,d uury em, 1nue disorderly conduct. Offandare writ be rcguested to icnra the roam (—o, wed nmcmeNq lb• aprakus do no-preacn(tbe Pial n of We City Council, City OtScers or cmplayecs or the City of Asblaod CITY OF ASHLAND r ,a,,%,PdhcL December 19, 2023 Dear Representative Marsh, Thank you for your long-standing efforts to improve healthcare for all Oregonians. I am writing on behalf of the Mayor's office and the Ashland City Council to express our support for your legislation to establish the Oregon Jail -Based Medication for Opioid-Use Disorder (MOOD) Grant Program. The Council appreciates this proposal as It will fund the creation or expansion of jail -based counseling and MOUD programs serving adults in custody with opioid use disorder. Opioid addiction is a serious problem across Oregon, and the Ashland community is feeling the impacts. The time when an adult who has opioid use disorder is in jail is a critical time for intervention - an opportunity that is almost always lost due to the lack ofjail-based counseling and MOOD programs in Oregon. With this legislation, you are Inviting the Oregon Legislature to Invest in a cost effective, evidence -based program that will save lives and help Oregonians suffering from opioid use disorder while reducing the cost to society that results from untreated addiction. The Ashland City Council is pleased to support this legislation and thanks you for your good work on behalf of all Oregonians. Sincerely, �. v I Aj__ Tanya Graham Mayor of Ashland on behalf of the Ashland City Council OFFICE OF THE MAYOR xnc mnsveac .. ,rhla,doaqon 9)'v20 I Hry� H_.,AA i12y,et,,y;jaVr,:k December 19, 2023 Dear Senator Golden and Representative Mars I am writing an behalf of the Ashland City Council to express the council's support for the Oregon Legislature to revise certain provisions of Ballot Measure 110 and put additional provisions in piece to help address the significant rise in fentahyl overdose -related deaths and protect public safety across Oregon, specifically, the Council supports the immediate adoption of 10 of the 11 attached policy recommendations developed by the League of Oregon Cities, the Oregon Association of Chiefs of Police, Oregon District Attorneys Association, and the Oregon State Sheriff's Association. We understand that addiction is, firstand foremost, a health issue and must be addressed as such. It is also very complex in that affective help must be available and people suffering from addiction must decide to accept that help In order for our society to make substantial progress in addressing addiction. While well-intentioned, Measure 110 adjusted the legal consequences of drug use before adequately building out recovery resources to address the need. It is Important that we not repeat that error in revising the program. Therefore, of the attached recommendations, we ask that you prioritize the treatment and community -focused solutions to ensure that programs dre immediately available to assist people who suffer from addiction. Without treatment programs In place and properly supported, public safety solutions designed to help people suffering from addition re-claim their lives will simply be punitive without the long-term benefits that are clearly important to oregonidns. Any effort to re-classify possession of a controlled substance to a misdemeanor (Recommendation 1) should be considered only after the state has put In place adequate treatment programs statewide to ensure that people who are charged with a misdemeanor can immediately access the help they need through a diversion program. Until that time, we support the remaining 10 recommendations (numbered 2-11). Sincerely, Tanya Graham Mayor of Ashland on Behalf of the Ashland City Council OFFICE OF THE MAYOR zsto�utnmsrraet � `� ans—.oadw'+.seasea srsso C� Benefits Attracts event organizers to choose Ashland parks for their events Enables revenue generation Provides opportunities for fundraisers Potential to bring increased visitation and economic activity to local businesses Ballot No fiscal impact to the City of Ashland • Primory/General Election in even numbered years -County Clerk budget Recorder Update to current professional standards Reduce risk • Change In job over time not reflected in current charter language Ensure qualifications beyond voter residing within city limits • Ensure job compensation matches position responsibilities Sergeant -at -Arms • Allows increased operational discretion to the Chief of Police Operational needs Work & training needs Alcohol Use in Parks APRC Biennium Goal #9 Seek out and support opportunities for community building through programs and events in our parks, open spaces and trail networks that celebrate art, music, sports and nature. Council Priorities • Community Investment: Downtown revitalization • Quality of Life: Arts and Entertainment • Economic Opportunity/Vitality: Diversify the local economy; broaden options for tout -ism visitors; attract more families to live in Ashland. AJho] U- in Parks K g " ki Park Hours the Ashland Municipal Code 10.68.380 ,provides a "curfew" for exclusively Lithia park from I 17.30PM to 5.30AM. The Ashland Municipal Code (10.68.010) defines the term "Parks' as inclusive of all parks, trails, and open space lands. 4'�+'�� J, a Parks Hours Key Points The proposed ordinance establishes baseline hours of closure that apply to all parks, trails and open spaces. It does not prevent APRC from establishing operating hours or additional restrictions on specific parks, facilities, or equipment. The proposed ordinance has been developed in collaboration with Ashland Police and Legal Departments and will not affect, impact or interact with the proposed camping ordinance. Parks Hours Benefits • The proposed ordinance allows for transit through park lands during nighttime hours, as well as sanctioned after-hours activities with a special event permit. Potential reduction in vandalism and other abuses of public property Potential increase in nighttime public safety Provides a tool for APD to initiate conversations with park users at night, , .. 0,k • Will not put increased burden on APID officers QUESTIONS? Council Business Meeting Agenda DISCUSSION: Kaplan expressed his support for Cotto and her team. Hyatt expressed the same, adding that the forethought being put in would go along way to help prevent any possible issues, Do hle spoke that keeping the shelter open would helpmeet the requests and needs of the community. Bloom expressed concerns over the possible conditions of the grant Hansen spoke that running/maintaining the shelter must be done right in order to maintain the trust of the people involved In the shelter. He felt that the City Manager would make the right call regarding which grants to accept. Roll Call Vote: Councilor Kaplan, Hyatt, Dualuenne, Defile, Hansen, YES. Bloom, No. Motion passed. A. Severe Weather Temperature Thresholds Due to time constraints Graham decided to move this item to the next meeting but wanted to ensure those who signed up for public comment had a chance to speak. Rich Rohde/Ashland/Expressed opposition to lowering threshold temperature to 25°F. Spoke that changing the threshold would continue to cause harm to the unhoused people. Caren ColdwelilAshiand/Expressed opposition to lowering the threshold temperature to 25°F. Spoke that the changes would cause harm to the unhoused people. Stated her intention to be outside during the next two nights that the shelter announced would be open to feel the cold firsthand. Brigid Herron/Ashland/Expressed opposition to lowering the threshold temperature to 25°F. Spoke that the change would be "Inhuman." Spoke about the difficulty of the unhoused getting proper cold weather gear. Helena Turner/Ashland/Spoke about her experience as an OHSU street nurse. Spoke about the health issues of cold exposure. Expressed opposition to lowering the threshold temperature to 25°F. Debbie Neiswander/AshiandlExpressed opposition to lowering the threshold temperature to 25°F. Brought up concerns about the Council citing "Public Safety' as a reason to lower the threshold. Spoke to the experience of people currently living in the Night Lawn in the cold. XII. ORDINANCES, RESOLUTIONS AND CONTRACTS XIII. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL LIAISONS XIV, ADJOURNMENT OF BUSINESS MEETING Meeting adjourned at 9:30 pro Page 11 at Il Parks have experienced: Increased vandalism Increased damage to public property Public safety concerns Many of these incidents occur during nighttime hours. Managing these issues has resulted in significant maintenance and financial burdens to APRC, as well as challenges to the Ashland Police Department (APD) enforcement efforts for public safety. Wes, alp a4 e,r Speaker Requayt Form TMS 1rOItM Z ASDJRIC RECOA➢ ALL IN t'0rlIAA'P10NR1tOPJ➢F.11AV[ )o,, hiA1y. AVAMAItLE TO 7 trEPRllLIC 1) Complete this fom,:wdnano it Lo the City Rworder prigLjogi.di>coss'on of tficitnryou ,yislr tor.cnlc ebouL 2) 51'.3, to the City Council from Lhe table podium microphone, 3) Svtc your sons, and oddness tar the record. 4) Limit your ecromeutstolho amount oftime given In you by flre Muyar, usually 3 or 5 minutes. 5) Ify.0 ptesent ssritnmaterials, plcse give a copy to the City Recorder for the record. b) You may give written armment to dro City Recorder far the recorrt ifyou do not wuh to speak. (C_oeenl5 can be added to the back of flour, sheet if necessary) 7) Speakers are solely onp—lblcl'ar the content ortheo pubb. ononueut. '1'rinigbt'sJv.{cenlrgDete Name Address (on I1.0, for) Phan Em 7 Reetilar RZeetille - Ageud. topirlitem...her_ _ OR Topic tar pubtio forom(ne. agenda item)_�tl Lav9 Iq`Kr„t7%.e_/ �'{J It1AhC rd' Land'Usc Public l-Tearin R1e»se indicate the fallowing: For: Against Challenge for Conflid of7nterest or 7i)us If you am challenging a—herr(a city evuncitor asa ldaoeing sus eion )witha conflict ofintrea, or pins, pledsc write y.ur:d)egetion comp(etewffb supporting£ le..ihis form and deliver hip the clerk merliately. The Presiding C f6ce, will address the xrit= chalengc with the mnmber. Please be mspa-tful of the proceeding and do not iotamrpt You may also provide b.da coy about the challenge when you lerdirg fy during the order c fpiviceeds. Wrihmt Ccnwrcaslo.lhuege: Ar Pablle Meering hare regrdrer ttwl all city meetings are ,open fo the ynbtro, Oregon law doer not ahrays regsnx roar d+z pnblta bz perm&lad to .pea.t Wye Aeldand City Cormdt generally bm tr, Ore public m speak mr ageda rlunv mrd durirrglmbltu fenny or nor-ogeufa tiemr rmtrss rune mnsrratats door public resd oeov, AID person has an absalaln right to speak or pool pare to every plwsz of a proceeding. Pleaserespectthe order afprneeedingsforpu6ltn t,<rzriags mrdstrictlyfollow the dirrodaus .oftheprrstd<rg o�cer. nchm7oror aetioiu rvhfch are unreasorrobty lord or uh,, spore are dioerpeo rt, mxd gray carcrlhr:ie dt ardzrty co»dnel. Ofjad rr,vitt be rsguerred ro leave rhz room ibmmrnts and rooereeeU by speek re do not mprescntnre opinion o£tha City Counrd, City Off es, m employees or the Gty ofA-,hl..,L - O&R,(e WbaWne( Spea)ter.Request Form - TEDS FOAM IS A PIRILICRECORLI ALT, 1N l+G1tMA1'10N,P1t0Y1llEU Will, MADE AVAILA➢LE TO THE PMac 1) Camplute this form and retwn it to the City Recorder ociur to the discussion of the item vish in snmk ab nut 2) Speak to the City Council tom the table podia, mi—phoue. 3) Sratu pmarnamc xnd eddmss for tho record. 4) Lin your a.--s In the aenroutoftime given to you by the Mayer, usually 3 or 5 minutes. 5) ff pmrat wriften rodhoeLe, pleuagive a eopyto Via Ciry Iteco.ler forthe record. b) You mayevevdMcn eommcuts to the City R.econlerforth, record ifyou donor wish to speak. (Comments eau be added to tlm bock afihis shretifn<cessnry) 7) SpraA sure solely responsiblef rllm rnntemnFlhcir public slarenont. Tonight's1lSgctingAdc j - , -.(please print) .. .iddrrss {nuI1or) Phone Email RCeular Tv.eetinp - Agenda topiditem numher OR Tnpie nor pnbhn tattoo {non agenda item) � �� Ltb6(.0 J �J �`' �- _V LaAd Use PAbll,C%Teali➢p Plemc indicate Inetallmring: rue: Against: Challenge far Conflict of Interest or hiss Ify.uIue ehalengingamember(acity e.uncil.roroplomrieg econo lener)with a conflictofiuteroo ae bias, please write your ellegatiou coniptete with supporting pads on ads form and deliver it ip the clerk unatcdiatdy, 1"hc Presiding Offices will address rite written chatiengc with the mcmbnr. Plea. be mTmtfut of the proreeding end do not interrupt. You rnuy aL o provide rmtimooy about the obrdicngo when you rosy duringthe ro,elorder ftie ding. R'rhten C__WCballenge. _ Do, Public Meemrg Lary requlres rheo.11 et y areerings are open !a the pubBe. Oregon Imv does act nba•r require than the public be p-drod fo speak 77na Ashland 0fy. Coonotl gee✓ally barites do, public to speak on agenda items mrd rhabrg pubtle f ro. err aon-agenda nea. rad .. N u conslroinrs limit public Jz'Vororp. No.persaa lurr or .1noloo, nigh to speak or prow'tPnte In every phare of a praceedirrg. Please respecRJie oMer ofpraceedhrgsjarprrbhc hearings mrdsldnlyf flmx the direcrrou _a frhepresld'n,q weer. Hchmdor ar acfio+ra whietr arc unreasormbly loud or dlsrapYne am, d4respacd, andnmy cnuslRure duarderty eondoct. OjJemiers wilt bz requestzd ra Icave the noon ('mountsand rncmrnit byspctkus donataTravold opinion ofor, City Council, Ciry Officer; ar earpiq—or the Cityof Asblon3 were 6tJ' Iisr ,SpcaherlYcguest Fo nu INM PORM IS A rUDITC AECOILu ALL JNFUJtMATJONPut WILD" 4vRL 1115 MADE? AWJTAB(,E TO TM FMTIC 1) Conplctetldslo"and rcuun it to (he City Rcemder oriar to the divcuesinn a[tbc itmn rruwish to sneak about. 2) Speak to the City Council from the (,able podium microphonc, 3) State yournmue and addrrss for flan=cord. d) Limit year comment mike mnount of time given In ymr by the Mayar, tenally 3 or minutes. 5) Ifyoupao-t nittooanneditle picric give a copy to the City Reconlerforthe ncard. 6) You may give writirn eooaramte to Ibe City Recorde,to, th. record if you do out wish to speak. (Comments eau be added to tbo book oftbis sheet if necessary) 7) Sp-L-ws ore solely mspuredble for the contentof0ad, pnbtic efolor cet. Tonightsaeting Dplor Nano.lgtJrr,f� _ Address (on F.O, Bor) Phone Email RLr_ralar Meeting Agenda tepiudlem i nmber—IE /L OR Topic for public forum (non ng'nde item) Land Dse Public Hearine e Inll PI'aa indbnte thmring: Ttor: Against: Chalieuge for Candid ofInterrst or Tuns Ifyou ore ehaibnging a member (n city councilor or aplenning comrnission'c),,Rh a conflict ofirm— or bias, pleas' write your allegation complete with suppedarg facts on this Iran and deliver it to Urn sled. mrmediatdy. The Presiding ME— vrill address the .iti challenge with the member. Piave be rnspatful of the procueeling Am do not i derrnpL You cony also provide teedmaay about the ehalica gc when you Iutify duriogthenramal order ofpincadings. Written Come m terchallenge: The P.Ii/kAleedng Imv rrgrdres dent all city area ft)p ore open to the public Oragen ]in, door nor aM'ay, rxqufm Our, the pabtte be pmmftfed tospeak ViaAshlorrd City. Caned gonaralty intros the public !a apeat an agenda Trcou and daring pabtte fonrm on non-aganda ilons, anterr, rI'm canrtrandr jan" public terhhlarry. Na prrrnn Iran an obcobnn righr to apcnk or paMciliam in every phase of a ce prozding. Please rerpect th'z order ofpraczedinys for/mbUchearings m,drtrict7y fatTmv 1jrr r eeftarrr ,ofrbe prcrid"ng Wirer. Delwvror or acdarrr rabfch am nnrcasanahly tnud or dotapovc are drnraaspeoyir{ and mrry cautitule dtrorderty coal rcr. O,(j'enderr will be rerinesred !o team the roam Cbmme re and etaleneatt 6y roads n do.notreprxcnf th opinion of the City Council, City Otfsems ur enplic,on ar tM City ofAshtand. v f(m e,(- Speaker Request Form - TIIIS FORM IS APUDLICIIEC'OJM ALL INt+OJU7A'ITON rxiovIDED WILLFE TREYLIDLIC 1) Compi'tedd,fcan suit— it to fbe City Recotdu ariorto the discuss' . of tire iturn you wish fo spark about. 2) Speakto dra City Council f-athct:sbicpedhah microphonc. 3) Stoioyournanewdaddrrsafarthcnr-aI. 4) Limit your comm'ms ro the amount oftime given to you by the bt yor, umay 3 or 5 rt ini 5) Ifyouprrsent writeon=menials, ploom give a copy to the City Romwor for the=cool. 6) You may give vmdm comments to the City Recorder For the neord if you do col vdsh to epck. (Conammus cnnbe added to the back of tbie shectifnecossury) 7) Speakers me, sokiy responsible for the content oftheir public statement. Name All' Tonight's,IvleetingDnie �' '7 Address (na P.O. Box) Yltonc Qannii RLgular Meetine A fond. topiditem number OR Tnpierorpnberrm(nnnng'nanrtem)(a��iNtr-f(dG`�E114t' 11-II Sliahl �nv 1'ni h� it (.".7kP 4tl--l-L.-i.'-1_f r, Land UseleabbcffeaT-bie ''... rl'memalarfemernu'rrin6. For: AgninsE: Ch.11.go far Contlid offnturust or trios Ifyou me cballerighrg a me bar (n city councilor or a planning connn inionm) won a conflict of interest ar hies,plon—viite your allcgition completewith anppnrtiag f la on this lam, and dalivcr it to the el"k rnmedi.ady. The Presiding Ofcar pill address the written ehnlleage with Um membv. Please he rsspecEiul of Via praeeediug and do nor imenupL You may 0- pmvid' tutfmony about the challenge when you testify during the uamml order ofpraccedings. Ware. Commcat/Chapenge:, Tha Pabheprleeh>ig Iary napazr tlml all d(y urrrlbip are upon no rho publ7c. Oregon lmv does ,a/ ahr�u rcgntrc that the public ba penaived to speak, .Iya zishldnd City Cmvmil ganeralty irrvFtee the public to speak or+ agenda ttnmr m:d during pubtic fonrm as non-agr:rda limns +odzss drnn co h.in, unit pub Le wthamly. Na.person haz nn nbrotme right ra rpraF,- or paMicipata in evr_ry phase oja 'proceeding. Ptmsa rupaalt7ie order ojpraceeding.rforpnbiichearings andsMcttyfnttmr the rh'rectiaru ftheprreidtng fczr, rayecyf', andmaycorufitutedtsorderlycar,doer. O ndera wilt be rzqucs[ed ta7em•e fire roam (bmmene, it slalom -is by speakers' do not u F cntthe opinion of dre City Council, City Odrears or cmptoyees or ale Ciry inOWdnnl. a w&d Spealmr Request Poem - TIUS FORM IS IrrurwC 1 (:O)Lu ALL ZtiNOlthiA't'tON, l'1t01'tDP,n SiRT.t.l1E biADL+ hVAIT,A➢Lfl TO TIIE PtJ➢LIC 1) Caxnplete This form and retw.it (o tee CityItecmderpriormthe disc oftheitemvoutvish te m.ek ub-t 2) Speak. to P, City Cm—. from the leblc judium,nieropnoae. 3) St.saymnamaewdaddnessfmtherecmd. d) Limit your comments to On, amount oftime gi... to yen by thmMay......ally 3 or 5 mf nstes. 53 Ityotfomentmittem mnteriats,pleasegive a copy to the City Recmderfarthe record. 6) You may give written comments In the City Recorder for the record if you d. cot wish to speak. (Commrnts man be added to the back of this then, if nemon—)•) 7) Sprat re are solely responeablo for the comentofWcir public,amarm. Tonight M. ting Date - N.m � Gitia�t �leh i,brriI8el' .(Pkm' prior) - Afl&css (no F.O. Taos) Phone Email Regular Irteetiug . Agenda topiditem mrmbm- OIt f Topic for publie forum (... agenda lie.)_ f C% !..IF�C-r-^S -� �JliJ tL;y (1�{u/ Land Use Public Heari.ne Plane bobse etherdi.wing: Far: Ag:dnst: Chaile.ge far Conffid of Interest ar Bins If you are cbatl.aging a member (a city coun cilor are phameg rs�Zoissica ) with a nor Wro of in cruet or bias, plcus—iiteyour.ilegAnar complete valb supporting finis an flan form and deliver itno the clerk mmediataly. 'fhm Presidimg Officer trill add= the written challenge widt the member. Plraso be :ceps t[ t o£ the pme-uing mad do not interrupt- You may Is. provide testimony about the cball.g. whca you I. fy during the normal order ofpfocecdings. Written CommcntUCball.ngr 171, Public Al ring Zmv reyufrar that all city nteedngr aro open to rbe public. Oregan 7mv do. at abvg7s require that the pnbho 6e pernrftred to speak 17. Ashland Cub, Co it generally i nw. Me public m speuk are agenda items and dnrteg Tnrbla forum on non -agenda fte er unless rime canorrm al, I it public instm may. Na purser has ore absaiure right to Teak, or poracipnrz In every phase of a proceeding Please supra[ rlic order oJprocecdingsjorpbrblic hcuringv ardsnimrlyfalfmv lfre dircmtiares al-d"prcridael offraan D ha or or aario u vhhh are aaaosmm6ty loud or dsrvp ve arc disrerpeegid, and .ray censfinNe disorderly coudam. Offenders,v It be requested to 7emm the rouse C nerner. and scuemeats by speakme It. n.tnpr—In the apron of the City Council, City Officer or employers or We Ob, of Ashland 5L'VBfL: vea'�be( Spanker Request Form TMS YOP2`I1S ATUIIt iCRU(XF D ALL 7NfiOitDLi'rSON PILOVll)fiD SfiILLBP. IT"N AVAILA➢LC TO'TRE PU➢LIC 1) Complete ibis forth and ntum it to In, City R,mocdu bum, In lbe discunion or the Reru you wish to men, about 2) Spcal:mt6e City Council framthu table podimn microphme, , 3) Siam yoannare and addrmssf the record. 4) Lim@ your eco memo to the amourt oftime given to you by the Mayor, .sadly 3 or 5 [ninnies. 5) 1Fyoupsuent written mmcriak, please gin, a copy to the City Renard,rIn, the record. b) You may give written eommects to the City Recorder for the record if you do not wish to speak. (Comments run be added t. the back of this shectif necessary) 7) Speakers amtol.lyre Immohle Iona. contest, of their public stamen. TonighV1NIccting Oath i , 1 d2M� N.m Address (a. P.O.71ns) Phone Pmnil RePalai-Meeting Agenda topitiitem numhtr 11 y oR -j es I-,i- U1:�t9 v�"v-tf��.'rifit nn Topic forpublic Porn. (.an agenda item) � i crTk �dt Land Use Public Hunrilie PIcum indirntc ibn foaurring: . Far: Against Challem. far Cmr flRct.f Interest or Ilia, Ifyou arc ebatlwp;ug a member (a city councilor or a planning cornmissioaer) with a conflict of interest ar bias, picas, write your allegatio. complete with svppnrtiug facts an this form and deliver it to the clerk immediately. 'the Prraiding 015eer v,rill address the -ilron dasdange with the member. Please be trep.1fid of the proceeding and do not interrupt. Yon may also provide testimony abort flee eballenge when you rcstify during Pas nononl order c fjumurt ling[. Aisdum ComscreadChallenge: _ The PubP'j%Y emrg I—regrrirer [brit rill city meetings are open to rbe puLtm. Oregon Imv does rmr chvmys rerprt, tlmf tine public be p uadefud to speak The Ashland City Council gcnurediy im•ires the publie to epeak on agr uta Inn rr mud during publie f—st on rrat.ogaula Gen. salsas dare carnnnhnc dour public testimmy. Na.pmrmn has err nbsotnra right tm speak err paMaipaaa fu every pbose oja proceeding. Plcose rzspzet die order njproceedtrrgsforJn<bifc hearings undsMcttyjul7mv dim dtrtcriau fthepresidrag otplcen Dehavier ar ambles W,kh it I ...... bty toad or rb"enpo,, are d"ercrpe.tfid,, end may cmnval, disorderly conduce. Off nrk ollba II-sredro!cave 111 room 0-no.tsand.csu=,msbygf kem domempreseutthe ophioo Drab,, G"y- Cowell, City Officerer e.pioy,nc or the Gtyof Asld.m1- �amP`c.1 Speaker Regucstllorin TInS FORM IS A PBIt L[C IMCOilP ALL 1NFOlkhtA'I'ION,PROV nLI) WILLBE hl"R AVAMABLE TO THEPUIUAC 1) Complctethin form and rctum it to We City ltecwder t riot w the d'sc ss3Un of the item yo, hsh ka sneak about , 2) Speak to d,o City Council from the table portion, mieropbona. 3) Staiayoyrnomeaod msn nddfor the record. - 4} Limit your comments tothe nmmmt offimc gluon to you by On, Meyer, usually 3 or 5 miuvtce. 5) t wr lfyou presenitten mnleridls, please give a copy to the City Recorder for the record, G) You may give written comments to the City Recorder Por the record if you do not wish tospeak - (Commence con be added to the beck oflhis sheet ii'mr spry) 7j Sprakcrs me solely responsible tr the cauleet of tbe'n public statement. Tonight''. Meeting D;rte % no P.O. E J { --- — Address (s oz) Pha LmnR Regular Meeting Agenda topielitca number t(_� �� Oil Topic for public fmrvm(non agendaitem) V 0AU— h " LontlUsePublicHeariug Pkmc im,6rnfetbtlnllmrtmg: F-: Agnlnsl: Chnuenge far Cr nnid nthntarest or 33hu If you are ehatlovging a mmnbm (a any councilor or a planning eoaunisshnser) with a conflict o£ienstst or hire, phoso write your allcDition complete with supporting facts on this fomn and dcu—itto the "lack immediately. The Pmiding WE— will address the written' chollengc „Mh the cumber. Please be msp,dfui of the pmcood ng and do not muenupt You any also pro,5de testimony shout We chaporga wbcn you testify during the nmmnl order ofpro—Aiug,s. Rridom Canmtout7C:7rillonga' 17re Pabno Ai "ring Zmv regw— dart all city meetings are upon m the public. Oregon law dots not ahva}n requfrr that the p,Glm be pernuRad m .peak 1?c Ashtoud Cf+y Cmmctl gcneratly imdtan the p+tblic ro speak an agars frees and dnrbig publie fanrm on ns—gw,da tfees wdesr filoc sonatratnts time public testumry. Na prrou has an abrolere ngbt to speck or parric'pme in every pbaac of a 'proraedH,g Pleaser peG tJis ardor afpmaeedfngrforp„bltc henriugs andrMcdyjottmr ilia dlr"emm� .oftbepresidlg,ter. Bdraviar or arnonr wfitch are nnrzaronabty tuud or disnrytiv"era dlnrospea7rl, andmaycansfi—&'sorztcrlyro,otrtct_ OJjerutent wrttbc rognestcdto 7em`e the roam t'nmmenls and sLuemcen by speakers do notmposeetthc a[dnion of the City Correct], City OlRcers or employees or Ile: City ufAshland Speaker Request Fort. - TWS PORMISAPnllI:tC IiLCO10, ALL INFOItMAT10NPl10VID4.Jl WQS.BE hGIIE AYAII.ABLE TQ THEI`IIBTSC 1) Cnmplc[e ilrisfnrm and nlvmit to the City Raorderariur to the disenssion mlthuitemyou Wish to sneak about 2j Sp ak o ho C y Council from bn able pad d m crophone, 3) Shan you,— and add,.n for the ..end. 4} Limityour mmmenc to llm ammun[oftime giv,:n to pmzby rhebiayor, uv,mlly3 ors rr,in,rtes. 5) lfymr portent writtw materials, please give a copy tothe CityRecorderfar the record. 6) Yon may gin written commons to the City Recorder for the zecord ifyou no not wish on speak. (Cozmoreels cna be ndderl to the brokofftisshoot ifnecesmy) 7) Spankers are solelymspmmublc far the consent afthcir public slatcmrmt TdnighOnMccHng Datc Name y,'.. vl v, rrs Ci "`,C.f'n",j�ys�:�'k-_<t=r•� . �plensc prini)i .lddresc {na P.O. Hn) t'honc Email ��x-�vRCa�ttlar Meeting Agenda topiditem number_""—S"v, C—LORL ".. . Topic for public forum (non agood„item) Lund UsePubliclienring Ple:ue louil.ta Ihelnliesring: Rar. elgaimsL' . ChsReoge£ar C—hid offete ed or Efnn Ifu nz yoc challengingem a mber fa city eouncitm or a planning commjm mer issioner) with a coubor or bias, please vliito yavr allegation complete Ieith supporting facts on this room and deli— it to the ch ok immediately. The Presiding Of too will add,— the -ittua datlangc with the member. Pleae be nspeetful of the procecdivg mad do not intoompt. Yon may also pr 1de Iecdmony about tiro oballenge wbcn you kstity during the noomd order of'peoccedurgo. W'blcn Comment /Challeogo:. 7ha PnblkMeenng Plnv requlr".e dmr aft arty meehngr err open m din prb7io. Oregon Imv does not ahvayr ragcko Mon, the pablfe be pirruinod to spank 17o, Ashland City. Cmo,r11 generally brvhes the pablic ro speak on agenda trams and daring pobtfe fdraut on ice <g,ohs rremr, uokm Jima conrmm'(s Hecht public tanmarry. Ara person 1— mr obzubas dglu m .peak ar pmticlpere in every phase of a p—dm& Pleco—boect Me order ofpraceertrngsfarpubticlaaNnga andrrricr7yf Aow lhedirrennnr ,of,heprastding goer. Behavior or carcass wMe6 arc nnrcosorrabty toad nrdsnpnve aru diempretfirt, m,dmay couallafe dsarrterly conddel. OjJ6ndnrsrvfti be ,q„,,md to leave the roan Commons and sisicmenlsYy Torkem do not zepu a ul fbe epimu, of the City Cormotl, City Otucco, or employes^oc the City aMbinnd. - Speaker Regnant Rarm _ TfTts Z ORRS IS A PUULTC RECORD ALL TNFORMATtOK PROCRU£D NVIIA, liglibst r AVA1fATTLEe TOTIM MTTC 1) Complete thus form cord m«u, it to the City'Rrem der nriurmttre d'scussiar of ibe item vn isl to snenlcnbnnt 2) Speakta Ilia City Cmm,it four, tile bl e Tae pndinm microphone. , 3) State your- , and address for the record. d) Limit your wmmaats to the aulmis, film, givento you by the Mayor, usually 3 nr5 mimta^. 5) ifyou preong written rencrirls, please give a copy To the City Itzeardes for Ore record. 6) Yop may give written mumemas Io the City Recorder for On, mcord if you do not visb to speak, (Commcat cmr be added to the back ofthis sireot if occessur)) 7) Speakers .. solely responsible for the Contenor of l�heir—puublic svt.:ment TonighCslv[celingllute Nmnn G7L v d . ('lens, print} . Addrngs(nyr.a. p=) Pbane Email X2egillar RSeetin P. Agenda topicheme number OR Topic for public forum(nalageudn item} Lnnd Use Pah 'e ffeai ine P(ca+cindicnte thefoliot*ing: % V_ Against: tr ' Cballenge for Coni7id offnhrest or'Eins Ifyon are challenging n member (a airyou cncilor or n pinmiing a moo sionu) s,nar a conduct of interest mid. plydsc write your uUegaiioo campletu with supporlivg frets on This £arse and deliver it tp tha clrsk mmttiiately. The Presiding Officer will nddeve, the written cli llmrge with the member. Place be —P.tC 1 of the proceeding and do not intermpL You may also provide testimmry obout the challenge viben you tredfy during the normal order gfin modmiln, SVriiteo Cemmaotdchalterten The Public M ,ring Zmv reg oh. over ate city meeting, arc open re the pub", Oregms Tar, does not mi.e, regnlre that the public be peramtiled ro ayAnk Ilia Ashlead City Counml generally imuio the puddle Io speak on agenda frenu and dnrhrg pabRa fonrm on ner,agrnda fin- inters a'me caare bas limit pubhe resh'mony. Nn.persmr I— an Abrafrae eight to peak or pant pare in ,.Ty phase urn proceeding. Pleoze respant die ardor ofpraeeedhrgefor1ngla bearings and striellyfollow the die grey ,ofrhe presiding �cer. liehavtar or acfioirs which are uureasmnahly tend ar dire ptNr are disrupee jd, mid may corua7utn dlsu>�rrly mrutocr. Ogenders rNil be hngdrsred tv Ieave the roaac ()a—.. and vatemcnit by spalkcxs da notriThavit lire opwi- of Ore City Coumev, City Oelca, or depigeec me,- City of Add mL City council music play list; Phil Collins: I don't care anymore David Rovics : Occupation — the commons—Wejust want the world —Here at the end of the world — Resistance — Hong efog in the window —Rent Control —Standing Rock —Don't pay the rent -there use to be a city —strike a blow against the empire— Make planet Earth great again Woody Guthrie: Hard travelin'— Dust Bowl Ballard's — I ain't got no home —Hobos lullaby —which side ore you on Peter Seeger; banks ofm.,bi,— Soliderityforever PeadJam: Society —Guaranteed —Here's to the state Bob Dylan: a hard rains gonnafoR Rage Against the Machine: Ghost of tam load Shocking as it was to fend the city council riskingfurther lawsuits by lowering the acceptable cold weather shelter temperature to 24 degrees (when there ore already so many elderly anhmond s ffering hypothermia at temperatures in the 40s), it was stortlirg obvious why these human beings are overlooked, to save money. A more sustainable method of,aving .any would be to cut the wages of the city council to A third of their bloated budget, for this obviously volte uner psi uhiicservice potion. what I mean to say is, remove the funds of an trios and corrupt set of self-serving city offrciols, who already have multiple Impending lawsuits forming, for grievous human rights violations, Including influencing grades like OHBA to put money asidefor a temporal winter shelter, which is overspending, so It will "spontaneously end" in early January, thrusting people from 80 degree rooms to 30 degree streets, ensuring sickness and hardship. Any given night, many of the beds to this facility are empty, one to occupants being out on the town, while those who desperately need the housing are waiting In droves to get in, but hove no options, but to be ticket by police officers on the street for freezing in graveyards or hidden along ditch banks, in fear of possible wormais for being unable to pay these fines. There seems to be no consideration em behalf of the city councit for the spiritual or mental well being of homeless in the community ofAshlood. They are not uniquely perceived as human, nor allowed to integrate, Due to lack offinances alone, they are seen as all but expendable. But they are still equal to you, be they a more traumatized and degraded population, they have every bit of the emotion of capacity, pain and suffering as the city council. 7f anything, they are less likely to compromise others well- being for their own survival... Where as the lies and deception of the elite, so smooth and rehearsed, ore barely distinguishable, except by the in outh an ticity of the information conveyed, and the obvious lack of accountability. It Is concerning how a group of self-proclaimed ruling class can be so slyly self- aggrandizing, looking not to actualize their awn speeches of equality, but rather to substantiate the 'ho tifieati in of their deceptive rule in this fin ancially based society. Heron Boyce Speaker Request F,-o I - FOMr LS A rODLIC RECORll ALL Ittlrfntbld'yl0N,PROVIDED RILL DF. LIADB &YAMADL ,TO TfIE riJRLIC 1) Complete this form and return it in (be Citylocorderui� to he dixcnssiun oro,e itcar von nm, to mink nbard, 2) Speak to the City Council from the tahle podium micmphom. 3) State yourmlme and address faiths record, - 4) Lima your comments to the amount o£time given to you by the Mayor, usually 3 or 5 uunutus. 5) lfyauprr1-1 written mutedsia, Pl se give a copy to the City Recorder for the regal. G) You may give mitten comments to the City Recorder for the meard ifyoa do not wish to speak, (Comments can be added to the beck ofthia shectifnccaassly) . 7) Speakers am solely rapemaiblefa, the content of their public statement. Tooight'sMceting Rnre Name_- I { /1 Address (no P,O. Hox) Phan Agenda tapiditem uumbcr OR 1 /% > Topic for public rorum(an. agendaitr v} �%� �f�ft'��% el' ,/j, ,1,1',J/JcS.rr Lund UsePnblicIIBaTale rlm.,atndlmmnmronordng: For: Ag:dnst Chnlleageflr Care ief or Interest so -Bias If you aro challenging n membm (a city conncilor or a planning commissioner) acith. —Mat of imnrrs2 or bias, ploise write your ollegation bomplot. lvilh supporting fears on this fore, and deliver it In the clerk immediately. The Ptc)diug Officer will address the mAto. uhallcnge with the member, 1'leve ba frsyc� t of the proccoding and do not interrupt You may also provide testimony about the challenga when you Isa* during the norm,] He, ofproccadings. wridcu Cemmcnts/Clounagm The PabBc Mxc+ing%w require, chat all only meetings are open to the public 0, scul lmv does not ahvnyr regohn that rbe public bs pe-Read re ,peak The Ashtm,d Ctry Corracil gene,otty invites Die puhlis to speak on genda items old during public fonou no iron -agenda /Jams +nrIs,, rtn's .."lot, lhelt public rertimm yt Wb.person fiat an absolute right to speak ar pain ire in every phase of a proceeur g Please inspect din order, nfpraceod(ngsjur p<blie hrarrngs mid smic(tyfottmr the dRecrinnr ofthepnsid'ug cer. Behw+orcracfioru rvhicG me rmrensarmbty thud or dsnrptive arc dirt peen]], mid may corufflu+e diso>rlerly cond,+cr. OJjzrul rr wilt bar rzq,+erred ro (gene the ,roans Commcros avd stottmcNs by strraltera douotrepresent+he opinion oftbe Clb Council, City OT_a, ' smpleyeesortIm CilyofA,hland. - � 0'vy\ 1 Spenla:r Reques`r Term - . TIIiS FORM LS AFVDLIC RECORD ALL INFOItMA'IION 17tOVIDEU WILL BE MADR AVAILABLE TO THL PDDLIC 1) Complete fhisform and retum it to the City Recorder prior to the discussion or the item vouwish to sooakobout. 2) Spcakto the City Councilfinmthm etablepodiurnlue, ophon, 3) Statelv+nname and addee huthexecord. 4) Limit yaw commrnts m the nmmmt of time given to you by the Mayor, vaunlly 3 or 5 minutes. 5) IfyouPrescut aainea marsiats, pirnse W.'vcncopy to the CityRecotderfarGra record. G) Yao+my give written commcn4 zo the City Recor+lcrfortherreoM ]Fyne do eat trishmspeak (Comment can, be added to the back of this shad if neeeseary) 7) Speal:ws am solelyrrsponsiblc tar the oontcot of lheirpnbGe slntemeut. - Tonight'sMeeting5,lt 4 \ t 'L )� ... .. (please print) _ Address (no P.O. Dor) . WENEEMINMI— Phone—IMENNE1Fannii Rtp^nLa Meeting Cl a�Agcndn taprditcm ussmber__y CC, �Zt vOR Topic forpubtic forum (non agenda it. Land Use Public Ruling rluvclndicaic thcfaltovrbg; For: Agniost: Cbalienge for Congid oflotarest er Bias Ifyou axe challenging a member (a city enuncilor or a pinunwg commission) whit a confliar. of interns[ c r bins, pleasewriteyour allcgnGnn complete with supporting Emig onibis form and deliver it to the clerk rmmndiatcly, The Presiding 6fficcr will eddies the tinitten chTrdenge with the member. Phase be rrspmttid of the proceeding and do not int—upt. You may aJw provide testimony about the challcngc ,,hen you testify during The nornml order eEproceodings. written CoaunwmlChnuengo: _ TGe R,bhe Mere;rig Lmv regnirns +haz att ctry ,aeadngs are open ro rite p+tbi[a Oregw, tmu dons ear ahvaln remora rhal +hu pubp, be parnatred to speak The AMIsnrl City Cmmoii gcn—bly7nv+res the pubttc to peck on agmub Has. mid drrlog pnblin f n". on ace"go do !rune +moss time eonstrainrs tnnirp+hhe terdmmq< ha P—a" Ire, an ob'ch a, dglu ra speak or parridpa+e in every p6om of a prnaeding. Please respect ztia order nfpraceedings fur p,blic irrnHngs and srsicrtyj f7mr fie directions ofthcprcaNwg fear. BahaHor or ncnoi,r w7visit are unxnsn,mbly load ar dts+s+prry are Ainespectfid, and may cons6lure dirarderty wudOr+. D� nders Halt bar rzquened ro leave rho roam_ a (:oantems and MAte call by gkakers do no-preecut the ophoon ofibe City Council, Ctrs O➢tern or employees or Ore Chy of Mhiand Spealccrl3eq,.st You— " I EUS TOu" 15 A PDDLIC RECORD eiI,L INFORfr1A'ftONl'11pVtDEU 1VILLUF AMEE AV"ARLR TO TREPDnLIC 1) Complcm dris form and rctvm it to the City ltecurdcr ire discusson of the ilant v'sL to sneak about _ 2) Speak to dre City Council from the table podium microphone. 3) Stm,e).q naracand oddness for floc c.od' 4) U ut your.—ocnls to the a mount oftime given he yen by[be Mayor,..Wly 3 or 5 miantec. 5) IFyou preseu(nritteumaterials, please give a copy loth, Chy Recorderfortbu remed. 6) You may give whiten comments to the City Rccmderfor the record if you do mA,6h to speak. (Commeets coo be added to tho back of Ibis sheet if nemssary) 7) Speakers are solely responsible far the con tort oflhch poled. amtemcnt. Tonighfcmj 0ing))pte. L)'11 tot ZM_5 No,. Address (no P.O. D, .rlmoc Ismail 1?.CP_ulflr N1ectiutl Agevde tapiditem number II n/OR rr' `L' Topic for public tots I— ngeudn Rem}�g. t� 7-Oy -Pc. $1 t+rC Pie t-e Land Use Public Rearitly Plcmeivdkatc theNhuntop . Far: Agmu ChaOenge for Cnnnict ofutermt o )31. Iryau am rlwllenging a member (o eky councilor or a lace o g c nuou,sioner) with a conflict of intrsxst or bias, please wiite your allegation complete with supputiag I a on thus fnmt and deliver itto the clerk mmcdiately. The Wadding Offoor ,ill address the rvriuco ohalle.ge with the member. Please be respat5A of the proceed np and do not intetrupL You may also provide restummy shout the cbolleage when ymt tas* daring the noreW order efpiocuedings. written Comore WC%aU.gc:_ 17ie public Mecrmg Zmr repirea [loot oil city maetlrrgs ore open ro rbe public. Oregon Imv do. nor ,Mlpr regetre that the pubil, ba permirtcd to speak The Achlmrd City, Cmmc9 generally Drvttes the pub8e to sycak on agenda Jrems end during pubtio fonou on non-agemla Items rrolu'v ame eenstrnluts limit public lestilo r y. No jeers a has nh,clw, dghi to speak er pm Accate to every phase of o Pro" dips. Please rohvoel rlic order afproceedings jar public hearings and strlcdy follow the dirnrtiae, .ofrhepresiding feet. 17ehavinr or actiau which ore mvearorrably loud ar rb'sr+prtve ore dihspec6( emd may carrstihde disorderly conduct. Of nders wilt be requorfM to leava the room n m ums mm simomcNs by speakers donotmp—t Ora op'mion oflltc City Cuv rJ, City Offs em or employees or d" City of&bOmI ,Speaker Request Perm TILLS PORN IS A PUBLIC ARCORv ALL iN1'OleukVION rROVO)EU IV1LL➢E 2ShnE AVAITAUL i TO P111 PUBLIC 1) Complete this form and rdmn it to She Citylt,,mdcr n.'ior ter the discussion of the itery you tt'sh to suenk lu,ut 2) Sprakto doe City Council font the table podium mioraphene. 3) State yaw name" for the rccorr3_ 4) iAm't your commcoN-m the amount ofti,, given 0),e by the Mayor, usually 3 or 5 mbutcs. 5) ifyoup—?orrvrttteo materials, Plats, give a copy to the City Recaniertwibe record. 6} Yau rvy givcwritten wmments to the City Rccorderfnr the ruord ifyou do not wish to speak. (Commcutc can be odded to lbe back of this shoot ifnccrssary) 7) Speakers are s.Myrospoasiblc for the em,leut of their pvbliasfatmecnt. Tmught'sflMmting Dote ]_,{' _ Name " TM�t�'-r'�G it/t6iG�ifrf.t.sE Address (m, ,be. L... 1 .. . liepnlar Mcetin� Agenda tapiditem number Oil p Topic forpnbrcfor— (n,vagendeilcm) t'ts�kiCe tv az e" i V6 t`tIz.ff� u to i5tctet Lend Use Publie'l-fearing Plena boh'rtct otdn [ring: Against- Chatlangc for Conflict of lotumt or Bits If arc c chaAengmg a member (a city councilor or a plauulug eormvissioner) with a conflict of intmest ar Was, plraeew -1. your allegation complete with suppodmg facts ou this Nunn and deliver it to the clerk nunediamly. The Presiding Officer will address he -hum ukatlungu with the membex- pleoue be respoulul of be proceeding and do net iniemspt You may also provide tuolunc y about the challenge vibe. you testify during die normal order ofluamcdirgs. Written Cmcce- UCballeag. ??re publlatY� aflng7nry requires rime all city noeeliugs ore pea (0 1he pubftc. Oregon laa• does root abvays r,q,'frc OW the poblic be pe 01cd to peok la. Ashland City Council generally irruo,r the pohut to peak o, agenda frems mrd dnrMg public fanan an non-agerufa Ire......less Lima mu.tmints limit Inrblia tam mory. Tro.perrmr has on abrroture right to speak or porrieipote in e cry ptFsre of a proceedlns ondVIoltyf,11—the dircetho. ofrhe presiding q ices: 7trhavfor or acrioiu sehictr are vureasanubfy food ar rtisrrpm e are d>xraspecrjul, and may cvruriJute rlisorder(y condom. Off,,,len ,W be rvgrrcrterl ro trcavn the room (bocce[, end n,uoums by speak= do munprasoet the pbum, of the City Cooml, City Oeicers er cmptoye. or me CiryofAddand. - 12119123. |amcoming tothis Council tobring upeconcern about the Oty'shiring practices and myrights asacitizen and resident of Ashland. /t the end ufNovember | sent inaPRRasking for information regarding anemployee promotion, and questions about our hiring practices. After several weeks ofnot getting aresponse, | only received part ofwhat | requested. | was then told that the City had noobligation and would not beanswering myquery about hiring practices. |naddition, |umnow told bythe City attorney that | must discontinue questions about this subject, The City of Ashland states our hiring practices on the Ashland City website as follows: All employment opportunities with the City cf Ashland and Parks & Recreation are posted onour EMPLOYMENT KosEfirst The City of Ashland is an equal opportunity employer andwill not discriminote against an employee or applicantfor employment because gfrace, color, religion, sex, sexual orientation, gender /dcntity,age, marital stotus,notiono/originormen,o/nrphys/co/ disability unless based on o bongfidc occupational qualification Despite these stated policies, |amaware that vacant positions have been filled, without posting them onthe job opportunities page first and without accepting applications from the public. | have been told that itbnot legally required tosupply methis information. Not that there isanything wrong with hiring fromwbhin— everyoneshou|dbeab|etoapply This may seem tuyou osanunimportant detail since wehave been able tnfill vacant positions with interim staff. But if the goal i,mhave a diverse, experienced, competent staff, weneed mactually open all vacancies mthe public tuapply. *uacity that professes progressive Weals, wmwill never achieve our goals of diversity ifwecontinue towithhold these job opportunities from people. And Isn't the public entitled tnknow whether the ot/oown procedures are being followed? Leda Shapiro Ashland speaker Request horn, THIS TORM IS A TUOLIC RECORD ALL INFORMATION I ROVIDYD W7LLlnrAIADLr AVATLAWA TO 1111 PIMAC 1) Cbaiplete this form aunt rebuuitIn(be City Recorder prior to the discuss;.. otthe'tem vo, MAi to menic nbm L 2) Spra6.tn the City Caused fxomthc inblc podium nucrophonc. 3) Smtey--roenadaddoeaetorthe—rd. 4) Lixaityour cots to the amount aftime given to yen by it,, bdnyvr,.sadly 3 ar 5 minute, 5) Ifympre, at written maaiabe,plausc give a copy to the CityRecoulcr for the record. G) You may give writen comments to doeCity Rcdorder for din nerd ifyou do not wisbto speak. (C—ents ran be added to d,e back ofthis ebeet ifnecassary) - 7) Sp.,k solely p asible fier the .1— aftlini, p blic.sutcmcut. Thniglt. SlontingD to� Address (no P.O. priuq - �( � . Phan ReL,WaT Meetine 'it ddodo-pi—rtibcr_ OR To p{c f r' putllip joI aganda hart) Lund Use P! bfic Reaxine P[eese indicntefhetallavb,g: - Far: Against: Chnileage for Conflict aflnterestar Bins IEyou nee chat(enging a member (o city councdor or a planing canunisoon ) rvi� a conflict of ;merest orbits,plan—nitayonrailcgrifiaa ew�pletc sciih s.ppmting f:,cc on this £orm and deliver i[tothe creek xmmadixtely. The Peasidhrg OlEavr ell m)it,— the mittenchallenge with the number. Please be respectfid of the proceeding and do not inle—PL You may also provide testimony, about the challenge wben you lestify, during the nomad eider afpioeeedings. \Verde. Comment fcluillcngc: The Public Meenhg Lmv regra— dint all city —.rugs ore open to the pnblre. Oregon rate does net aN,T, regatre 8mt the pubtia be pounded to peak rho Aahtand Cory. C.oadl generzdly amfur the publia to speak en aganda frcnrs a,ad dar fog public forur ,.,-agenda fte+ns unless one eanstrahns a hear public adefnry. No person lyre an obsolare right to sank or povtelpate in every pl,— of n procacding. Pleasz r e pect do, order ofproeecdinga for pubrfc hearingr and sMcttyfoUmr the direcnm,s .oflheprasiding weer. Bclraviar ar acfianr which rsra wrreorm:nbiy Land or disnrprry are d+src pecrjid, - mrd+nay.ansritmc disadcrty aondurt. Orders wilt be reg+rurutro temc /hc room e OrmmmAs and eteleaaa a by et ual.— do noto inoaant the apla;on ofthe City C000dl, Cite officers or employees or Ibe City ofAsliland Spool —Request Furm - - TIM PORMIS ATU➢LIC RECORD ALL INFORMATION PAG IDFJI\PILL BE MADR AVAILABLE, TO TM FIMIIC 1) Campicto thus form and re turn it to the City Recorder oriorta the dism+ssion ofthe ftemvou sirsh to sneak abaut 2) Speak to the City Council iron, the table podium mvoropbonc. 3) State yearns it address for the rccoul. 4) Limit yotd-nuarais to the .eanaat oftimo given to yet ly the Mayo; esedly 3 or 5 nunutcs. 5) lfyouprrscot mriff"materials, please gist. a copy to the City Beaeaderfortha mwrd. G) You may gi-reitien aomment to the City Roaced.rfn, the —.ad ify.a d. nottvish to speak. (Commends can bo added w are back of ibis abut if necessmy) 7) Speakccsaza oelcly responsible tar the content of their public sleternut. Touight'smoodog Data Addr (, PO. Be, P Ew-a RCelilal-Meetine Agenda topidit.m.umber OR 'Inpic for public oven (nau agenda item)_ g Lend Use Public RG�rina Plc,ue falone fhef.11—mg: For: Against: Chellenge for C.nilid oftnturest or Di. If you axe abolt-giog a member b, city oo aij.r or a planing comtnissi—O with a conflict of interest or bass, please ,hw year allegation eompictescith siptartint facts on this form and dativer it to the 1,,k immediately. The rresidiog Moor will address rbe wri« en challenge oath the member. Please be n:specrfid of the proceeding and do not iatarmpt. You may also provide testimony about the drdicoge when you testify, during i oo—real .,it,, oft io—eff.ge NYritten CourmcrosrChallengc: 77m Publt kkatbig Lou r'aqui .. that aft city nmettugs arc open to rbe publta Oregon Inv does nor nhvays require that dia public be p-da d to speak Thc,d.rbtaud City Cannefl gensrolly nold, the pabho ra speak an agenda Penn, and dining public fon+m at non -.gaud flea. roans. erne consrrntam !;Heft public rertiwony. W. person line an obsotate right to rpeot_ or parricpate in —,y ph", of n -proceeding Prcn r pent the order fpra cedhrgsfr pvbtic hearings mtdsrtiniyjoflmv the dirzctfons ojrncpraao-i;ng prone. rrebat�ara.aareel��drah�retarearawbrymidardr.<nynvaored,rrcpearFd and every o--orxrtih:te dt orderly ea»dacL Q�nders ,still be requested to Icmm 1ht roam tAmrLCnL" ad xtatcmeme U)'spwkam caplayenm,n rbe City the apini.0 of rbe City Cuuncil, Gip O[fitere.r of A bland S_,-<�C I T Y 0 F AHLAND December l9, 2023 Dear Representative Marsh, Thank you for your long-standing efforts to improve healthcare for all Oregonians. I am writing on behalf of the Mayors office and the Ashland City Council to express our support for your legislation to establish the Oregon JaH-Based Medication for Opfold-Use Disorder (MOUD) Grant Program, The Council appreciates this proposal as it will fund the creation or expansion of jail -based counseling and MOUD programs serving adults in Custody with optold use disorder. Oploid addiction is a serious problem across Oregon, and the Ashland community is feeling the impacts. The time when an adult who has opiold use disorder is In jail is a critical time for intervention - an opportunity that is almost always lost due to the lack of jail -based counseling and MOUD pro -grams in Oregon. With this legislation, you are inviting the Oregon Legislature to invest in.cl cost effective, evidence -based program that will save lives and help Oregonians suffering from oprold use disorder while reducing the cost to society that results from untreated addiction. The Ashland City Council Is pleased to support this legislation and thanks you for your good work on behalf of all Oregonians. Sincerely, Tanya Orahom Mayor of Ashland on behalf of the Ashland City Council OFFICE OF THE MAYOR seeolo-a-1 -& s,hbrb..g asszsa subtastrac <Z-,C I Ir Y 0 F HLAND 3,J1aosg,J&, December 19,2023 Dear Senator Golden and Representative Mars I am writing an behalf of the Ashland City Council to express the Council's Support for the Oregon Legislature to revise certain provisions of Ballot Measure 110 and put additional provisions In place to help address the significant rise in fontanyl overdose -related deaths and protect public safety across Oregon. Specifically, the Council supports the immediate adoption of 10 of the 11 attached policy recommendations developed by the League of Oregon Cities, the Oregon Association of Chiefs of Police, Oregon District Attorneys Association, and the Oregon State Sheriff's Association. We understand that addledon is, first and foremost, a health issue and must be addressed as such. It is also very complax, in that effective help must be available and people suffering from addiction must decide to accept that help In order for our society to make substantial progress in addressing addiction. While well-intentioned, Measure 110 adjusted the legal consequences of drug use before adequately building out recovery resources to address the need. It is Important that we not repeat that error in revising the program. Therefore, of the attached recommendations, we ask that you prioritize the treatment and community -focused solutions to ensure that programs are immediately available to assist people who suffer from addiction. Without treatment programs In place and property supported, public safety solutions designed to help people suffering from addition re-claim their lives will simply be punitive without the long-term benefits that are clearly important to Oregonians. Any effort to re-classify possession of a controlled substance to a misdemeanor (Recommendation 1) should be considered only after the state has put In place adequate treatment programs statewide to ensure that people who are charged with a misdemeanor can immediately access the help they need through a diversion program. Until that time, we support the remaining 10 recommendations (numbered 2-11), Sincerely, )1,,7- 'A,, Tanya Grolier, May., of Ashland an Behalf of the Ashland City Carincil OFFICE OF THE MAYOR —ar'sla-1 n.- -c-wlars ,,,a�sao 0 F Benefits Attracts event organizers to choose Ashland parks for their events Enables revenue generation Provides opportunities for fundraisers Potential to bring increased visitation and economic activity to local businesses QUESTIONS? Ballot No fiscal impact to the City of Ashland Primary/General Election in even numbered years -County Clerk budget Recorder Update to current professional standards Reduce risk Change in job over time not reflected in current charter language Ensure qualifications beyond voter residing within city limits Ensure job compensation matches position responsibilities Sergeant -at -Arms Allows increased operational discretion to the Chief of Police Operational needs Work & training needs Alcohol Use in Parks APRC Biennium Goal #9 Seek out and support opportunities for community building through programs and events in our parks, open spaces and trail networks that celebrate art, music, sports and nature. Council Priorities o Community Investment: Downtown revitalization • Quality of Life: Arts and Entertainment • Economic Opportunity/Vitality: Diversify the local economy; broaden options for tourism /visitors; attract more families to live in Ashland. Al—h.! Use in Park Al2-5 Vr M, Key Points 1. Security Requirements 2. APRC Policy vs. Ordinance Language 3, Fees for Services WWI cSNOusino 51. d;_ -) 7 ;A_ siaoi jo c]dv uo uc)pjnq pasoejoui Ind IDU Jj!AA 1146lu losiesn �jiod ql!/V\ SUOIIOSJOAUOO 81011!U 1 04 C]dV JOJ 1001 0 SE)P!AOJd Xlejos oilqnd ew',il'ILIBIU Ul asoaloul 011ualod Aliecloid oilqnd �o sasnqr) jeqjo PUD WSIIDPUDA Ul uoilonpaj joi4uelOd .I!wjc)d IU@A@ lopacs 0 t4j!AA SOIJ!AIJOD sjnoL4-jejpD pauoijouns so Ilem siD'sinoLA awijjL45iu E3uijnp spuol jjod Li6nojql I!suoil jo4 smollo aououipjo pasodoid eqj s1pueg sjnOH SIJDd -aououjpao Buidwoo pasodoA aql L41!m lomalui in loodwi 'joE)IjtD jou 11!m pun sjuBwjAodeci jn6ej pun ao!lod pur)IL-Isv qji/V\ uojjtDjoqojjoo ui pacIO18A6P ueeq sr)L4 aououlpio pasodoid ouli .Iuewdinbe jo'saij!j!oo4sjjr)d ogioads uo suoilo!jIsal 1L)uo!l!ppD jo snoL4 bullojado 6uiL4sijqojsa woj4 Oddv JU6AeJd jou seop 11 seoods uedo pun slicil 's�jod 11r) of Aiddo IoL41 ainsolo jo sinoL4 E)ullesoq sei4s!jqojsa eour)u!pjo pasodoid E)L41 sluio,j AO)i sjnOH s�Xd R W5. M .� i Tal -iMl WIN-1. WO, i—N -spuol emds uado pun 'silml 's�jnd JID JO GAIsniou! SD,,SIJDd,, WJE)l 6ql SOUPP (010'89*01) epoo loclioliunn puolulsv @141 04 M0641 waif 4jod qcI717 l(leAtsnIoxig joj,majjno,, o sap!Awd Ogg-gg-01 i9poo jodplunpv puolqsv eq7 'Al4ue-uno —.1A Nod ASH[AND CITY COUNCIL BUSINESS MEETING MINUTES November 21,2023 Mayor Graham called the meeting toorder ot8i}0p.rn. K^ Land4oknovv|odgornent+* Councilor Hyatt read the land acknowledgement. |[ PLEDGE OF ALLEGIANCE Council Hyatt led the pledge ofallegiance. ||| ROLL CALL Mayor Graham & Councilors Hyatt, Bloom, Kaplan, DuQuenne, and Hansen were present. IV. MAYOR'S ANNOUNCEMENTS Mayor Graham reminded the community that there were vacancies on the Climate and Environmental Policy Advisory Committee, Historic Preservation Advisory Committee, Housing and Human Services Advisory Committee, the Public Arts Committee, and Social Equity and Racial Justice Committee, Graham noted the festival Vflights would occur onNovember 24m 2023 with Small Business Saturday happening on November 251h, 2023. Graham turned the floor over to Councilor Dahle, who provided an update about ongoing research regarding the proposed 5G cell tower ordinance. Dahle added that the update included input from legal and public works, with public comments tobeopened before first reading. V. PUBLIC FORUM Paul cedconcern about olack ofpublic discussion regarding the potential health issues of mobile networks. Brought up limitations the Telecommunication Act has had regarding discussion around potential health impacts. Urged the city council to create a study session around the health impacts of5Gnetworks. Kelly Marikitolli/Ashiand/invited Council to a public meeting on the health impacts of 5G on December 2023. Spoke about increase in brain cancer rates and decrease in fertility rates. Criticized Council ontheir lack ofcommunication with the public. Mirriam Reed/Ashiand/Mentioned how Stanford, CT declined installing 5G in their town. Quoted from doctor who spoke out against 5G in Stanford, CT. Criticized Council for listening to the telecommunication industry. Cynthia Zee/Ashiand/Expressed concern that the city council was not listening to constituents obout5G. V1. MAYOR ANNOUNCEMENTS (CONTINUED) Graham turned the floor over to DuQuenne. DuQuenne announced a vigil and celebration of life being held to honor the 3 rd anniversary of the killing of Aidan Ellison on November 23rd 2023. \/U. APPROVAL OFMINUTES *** 1. Minutes of the November 3 Id , 2023 Executive Session CITY COUNCILOR STUDY SESSION MEETING, CITY OF ASHLAND, NOVEMBER 21, 2023 P. 1 2. Minutes ofthe November 6 th , 2023Study Session Councilor Bloom/DuQuenne m/s to approve the minutes from November 3rd, 2023 and November 6tb,2Q23. Roll Call Vote: Councilor Hansen, Hyatt, DahUe,Bloom, DuK&memme,and Kaplan, YES. Motion passed. V111. SPECIAL PRESENTATIONS Chief Tighe O'Meara presented the Fire and Police Citizen Lifesaving Award to Xander Chappell on behalf of the City Council, the Ashland Police Department, Ashland Fire and Emergency Services, and the people of Ashland. O'Meara and the Council praised Chappell's actions. Aphoto was taken ofChappell, O'Meara and the Council. I\( CITY MANAGER REPORT Acting City Manager Sabrina Cottoannounced that City offices viUbeoloaedonNovmn)bex 24', 2023, and November 251h, 2023. Normal operations will resume on November 271h, 2023. Tom n*/rpoke about his recent arrest and issues with connecting with Ashland Utility Department to return power and water to his property. Voiced concerns that the City Council was not taking care of the unhoused and the environment. 011101RUMUFFF—ITENT, am—, l. Liquor License for GoBowled LKCotl48QSkskiyouBoulevard 2. Public Arts Committee Appointment Councilor Bloom/DuQuenne m/s to approve the consent agenda. X11. UNFINISHED BUSINESS Finance Director Maryanne Berry and Department of IT Director Jason Wegner requested that $222,000 be transferred from the general fund contingency to the IT budget for the replacement of City network switches. Berry said that the switches were initially included in the budget as an optional funding item but needed replacement after a fire due to the age of the equipment, Wegner spoke about the importance of the switches regarding Ashland's infrastructure, and the importance of replacing them. Berry mentioned that the funds would not be pulled from the telecommunication fund and that IT's own budget was not adequate to pay for the replacement. DuQuenne noted that this type of situation is the reason that the City has a contingency fund. She asked how much money would be left in the fund after the transfer. Berry stated that this fund request iufor about $J22,888ofthe $2.0million inthe contingency fund. Doh|easked about the expected life cycle of the new equipment. Wegner answered that the projected life cycle is between five to ten years, adding that most switches currently in use are already out of CITY COUNCILOR STUDY SESSION MEETING, CITY OF ASHLAND, NOVEMBER 21, 2023 P. 2 production. Hyatt asked if there would be a need for a supplemental budget in the future, which Berry confirmed. CounciKwrBUpomm/s tmadopt resolution 2023-2SBN23-25 Budget Transfer No Discussion Roll Call Vote: Councilor Hansen, Hyatt, DahKe\Bloom, 0uQmmnme,and Kaplan, YES. Motion passed. 2. Amend Resolution 2023-06 to Change the Forest Lands Standing Advisory to the Forest Lands Management Advisory Committee Ashland Fire Division Chief Chris Chambers explained the changes within the committee as well as the changes in scope regarding trail management. Hyatt spoke about the changes in the committee and her support for the motion. Kaplan asked what public hearings and public representation would look like for this committee. Chambers explained that there was no change regarding the committee holding public forums, despite it changing from o Standing Advisory Committee to o Management Advisory Committee. Councilor Hyatt y0Koonmm/s tmamend resolution 2023-05 to change the Forest Lands Standing Advisory 8othe Forest Lands Management Advisory Committee. Discussion. Hyatt reiterated the initial reason for changing the committee along with the plan to evaluate the committee at a later date. Bloom added that the change had the support of the committee and staff. Kaplan expressed his lack of favor towards Management Advisory Committees but acknowledged the group's efforts to adhere to public openness. Roll Call Vote: Councilor Hansen, Hyatt, DahKe,Bloom, and DuQuenne,YES. Kaplan, NOMotion 3. Special Procurement contract with LonnokoLo Restoration project for Forestry Services Chambers and Forest Lands Management Advisory Committee member Priscila Schuyler -Franco provided a presentation (see attached presentation) and spoke about the planned forest restoration projects. DuQuenne asked if a copy of the presentation could be provided to the Council, which Chambers agreed to. Graham asked about a funding source for the restoration project and the associated contract. Chambers responded that the City would have to have a contract before o cost could be calculated, adding that after this initial step, it would be possible to make changes as needed. Public Comment Eric iand/Raised concerns about slope stability and soil issues with removing trees from the rernediotion area. Raised issues regarding lack offorest restoration with previous projects due to soil issues caused by the removal of trees. Requested the City look for alternatives that would remove salvage logging from the project ondocoxtono\ysis. Cynthia Zee/Ashiand/Suggested the City consider atmospheric disturbances and proposed the Council investigate the effects of aerosol injections regarding deforestation. Recommended the City investigate arson control. CITY COUNCILOR STUDY SESSION MEETING, CITY OF ASHLAND, NOVEMBER 21, 2023 P. 3 Heron hiandogreernentwith|oovngtreoaondnmturo|decoyinp|omatoho|p preserve soil stability, and properties. Expressed concerns that salvage logging was considered because of financial benefits. Brought up concerns of environmental effects of the logging operation. Graham suggested Chambers and Schuyler -Franco conuidmroltmrnohveideomduhngthotnem- rnod6ngprocesm.Chornbemreapmndodthotvvorkvvou|dbeonanoreo-bv-oreobosiana8ord|eosof method, adding that it while it would limit cost, it would require additional meetings over time. Dahle asked about the potential of delimbing as opposed to removing trees. Chambers responded that he would investigate but mentioned that it could potentially cause additional issues with fire hazards. Hansen asked Chambers what he felt would happen if the Council invested $250,000 into the initial assessment which Chambers affirmed would be enough for initial work to begin. Hansen asked if individual elements of the project could be taken care of ifthe total funding request was not met or was delayed. Chambers responded that some work could be done, but it would extremely limit interest from contractors due to o lack of initial investment. Hyatt asked if the initial assessment could prioritize sections closer to homes as well as sections that were on unstable land. Chambers confirmed that the assessment could easily prioritize those areas first. Councilor Hansen/Bloom m/s to approve special procurement contract to&mmmakatmURestoration project not toexceed $250.000Khrough June 30,2025,for forestry work critical for watershed and community safety. DISCUSSION: Hansen spoke to the money already being budgeted and the importance of the project towards the safety of the community, Hansen thanked Chambers and his team for their efforts and presentation. Bloom added the importance of the current forestry situation and education of the people of Ashland about the issue. Kaplan suggested an amendment or additional direction be created for the full project, which Hansen and Chambers clarified would be included as part of the oontroct. Roll Call Vote: Councilor Hansen, Hyatt, DahDe,Bloom, Kaplan and DuQuenne,YES. Motion passed. 4. First Reading or Ordinance 3227 - An ordinance allowing Alcohol Use in Parks Interim Parks and Recreation Director Leslie Eldridge gave a presentation outlining Ordinance 3227 (see attached presentation). Bloom asked where weddings would fall under the ordinance. Eldridge responded that it depends on the age range. If the event was 21 and over, then there wouldn't be a designated area. if it was mixed age, then there would have to be a designated "beer garden" for people toconsume alcohol, Bloom also asked about the absence ofoversight from legal and the Chief of Police in the security requirements for an event. Eldridge responded that the ordinance was a generalized ordinance, with the procedures being under the authority of the Ashland Parks and Recreation Commission, with legal and the Chief of Police being included. Bloom expressed concerns ofpossible liability. Dahle asked about any potential downsides to the ordinance seen by the Parks' Commission. Eldridge spoke about the Parks' Commission proceeding extremely cautiously if this ordinance were to pass. Hansen thanked Eldridge and the Commission for listening to community voices while also asking if there were plans in place to re-evaluate the ordinance over a certain timespan. Eldridge responded that she foresaw the policy being reviewed every six months, with the Parks Commission working alongside event coordinators and keeping the public informed of any CITY COUNCILOR STUDY SESSION MEETING, CITY OF ASHLAND, NOVEMBER 21, 2023 P. 4 potential changes. Public Comments EricNavickas/Ashiand/Raised concerns about commercialization and privatization of parks. Felt that the ordinance ran contrary to the principle of the Parks movement within America as o whole. Also raised concern of a sense of privilege regarding who can and cannot drink in the pork. reading. No second motion was made. Motion failed, Councilor Han ne m/s Woapprove the first reading of Opdioance3227 and move &wthe second reading. Discussion Hansen spoke to the ordinance as a way to improve vibrancy and activities within the greater community. Heapplauded Eldridge and the Parks Commission for listening tothe community. DuQuenne praised Eldridge and the Parks Commission for listening to the community. Bloom expressed his intent to vote no because of the possible liability issues with private security companies, but expressed support of a second reading if changes were made involving legal and police oversight with security. Dahle agreed with Bloom's concerns about security. Kaplan praised the testimony from Navickas. Hyatt expressed hesitancy around the security concerns but also praised the Parks Commission for their vision. She suggested using the Japanese Garden or the Bandshell as small-scale trial locations. Hyatt moved to approve the first reading of the ordinance to include changes to vet security and identify a small number of approved trial locations. Councilor Hyatt/Bloom m/s to amend Ordinance 3227 to include the vetting of security and the identification of small number of approved trial locations and move tosecond reading. DISCUSSION Hyatt spoke to the desires of the community, but also praised the conservative approach of the Parks Commission and the further defining of terms within the amendment to prevent the commercialization of the parks. Bloom and DuQuenne supported Hyatt's statement, Hansen expressed understanding to the points raised by Hyatt but felt that ordinance was not in need ofamending atthis time. Roll Call Vote: Councilor Hansen, Hyatt, K3ahUe,Bloom, Kaplan and DmQuenme,YES. Hansen NO. Amendment passed. Roll Call Vote: Councilor Hansen, Hyatt, DahUe,Bloom, Kaplan, DuQuenne and Hansen YES. Motion passed. ><111. Ordinances, Resolutions and Contracts 1. First reading of Prohibited Camping Ordinance Acting City'Attorney Doug McGeary and Assistant City Attorney Carmel Zahran spoke to changes made to the ordinance exemptions, Bloom asked about the change in language, which Zahran explained was made solely for the purpose ofplain reading. Kaplan thanked Zuhron for the clarification inlanguage around the term "strict prohibition." Graham asked about the difference between camping prohibition being suspended and camping being suspended, which McGeary agreed would need to be clarified. Kaplan called for point of order based on the changes being made at the table with no community oversight, highlighting the sensitivity of the issue within the community. Kaplan suggested tabling the ordinance until the next council meeting over the CITY COUNCILOR STUDY SESSION MEETING, CITY 0FASHLAND.NDVEM8EN21.2U23 P.5 changes, with Graham agreeing. Councilor Kaplan/Hansen m/s to table the ordinance until the next council meeting after receiving public comments. Bloom expressed his disapproval of the motion to table the ordinance. DuQuenne expressed support for tabling the ordinance. Roll Call Vote: Councilor Hansen, Hyatt, Kaplan and DoQmemoe\YES. Bloom and DahUe,NO. Motion Passed. Public Comments Trina la nd/S poke in opposition of and expressed disapproval at the ordinance being tabled, feeling that the community's wishes were being dismissed for "trivial matters." Requested the enhanced enforcement provision be modified to include South Ashland. Requested clarification on distances and definition of campsite removal. Stated that South Ashland was not being fairly represented within the ordinance. Heron Boyce/Ashland/Expressed disapproval of the ban on cooking and heat listed in the ordinance. Urged the Council to consider the humanity and voices of the unhoused. Raised concerns about the treatment ofthe unhouaedotthe night lawn. Echo Field s/AshUa nd/Express ed concern about the role of the City Manager in implementation and voiced concern about the consequences ofthe ordinance. Questioned the efficacy ofthe ordinance. Felt that the Council's desire to create a homeless masterplan would be undercut by the ordinance, Expressed support tuthe shelter goals yet felt that the input ofthe unhousodwere not considered. Debbie Neisewander/Ash land/S poke in opposition of the ordinance. Expressed feelings that the ordinance was targeting the unhoused regardless of status. Raised concerns about feasibility of enforcement. Raised concerns about the Council's reliance on designated space. Raised concerns about processes and structure. Judy Bunch/Ashland/ Spoke on behalf of the South Ashland Neighborhood and Business Coalition. Voiced concerns about the effects the unhoused are having on South Ashland. Suggested that the City provide fewer social services to dissuade the unhoused from coming to Ashland. Felt that South Ashland had gone unheard regarding the impact of the shelter. Suggested the ordinance expand its distance from 258 feet to 500feet. Tom Marr/Ashiand/Spoke in opposition of the ordinance. Felt that the City Council made the right decision to table the ordinance. Felt that the ordinance was "unconstitutional" citing rulings in other states. Felt that the Council was ignoring the concerns ofthe unhoused. Berry explained that the beginning balances for the first quarter of 2024 were still preliminary, as the results of the June 2023 audit had not yet been completed. She stated that there was minimal revenue in the first quarter due to the timing of taxes and other larger revenue sources. She explained that the health benefits reserve fund was closed as it was no longer needed due to the change with insurance. She stated that Ashland Municipal Airport was going through a taxiway reconstruction project, which would be supported by two grants. However, due to the timing of receiving grant funding, there is a negative balance as of September 30, 2023. Despite this, no CITY COUNCILOR STUDY SESSION MEETING, CITY OF ASHLAND, NOVEMBER 21, 2023 P. 6 funding policies were violated, She concluded with the observation that there is a healthy liquidity in all accounts and the audit will bepresented tothe Council inDecember 2023. Xv. Ordinances, Resolutions and Contracts(continued) 1. Contract for Fire and Rescue Ambulance Deputy Fire Chief of OperationMarshall Rouorspoke onbehalf ofFire Chief Ralph Sartain. Roaor explained the reasoning for the purchase of the specific ambulance and mentioned how the planned procurement was already budgeted. Councilor 0UsommyDuQueammm/s tmsign the contract for the procurement ofthe budgeted ambulance from Braun NWInc, Chehalis WA Discussion: Bloom thanked Rasor and Ashland Fire and Rescue for their work. X\/[ NEW BUSINESS(CONTINUED) 1. Shelter Goals Graham noted that the shelter goals had been reviewed by stakeholders and updated. Graham also spoke to efforts to include voices from South Ashland, as well as efforts to add appropriate lighting to areas such as bridges and the bike path. DuQuenne responded that plans for motion -sensor lighting would not account for people sleeping outside and that the total cost would be more than the City could afford. Graham mentioned that while lighting for the bike path had been set aside for later, fencing for the bike path could be repaired quickly. Cotta added that repairing the wooden fencing section would be delayed due to an ongoing lawsuit. Graham mentioned that requests to relocate the shower trailer will not be possible due to utility hook-up location, and relocating the port -a - potties would not be possible due to 4DA requirements and fire safety accessibility. Graham also added that the process for setting up volunteer clean-up operations would begin. Bloom asked about plans to reach out to local business in South Ashland to hear their input. Graham responded that there are plans in place to reach out to businesses within the area. Cotta added that the Cit/o beautification grant application would be released shortly. Bloom spoke to having lighting under the bridge being static and not timed/motion sensor. Dahle asked about the ADA requirements for the port -a -potties, which Cotta clarified that the opposite side of the building had steps. Kaplan asked if the bathrooms within the shelter ADA compliant. Bloom responded that they were not. Hansen suggested installing temporary lighting around the underpass, with DuQuenne expressing support for the idea. Graham reminded the Council that any lighting on the bridge must be approved by the Oregon Department ofTransportation. Du(}uenneexpressed concerns around liabilities to volunteers and the neighborhood. Graham responded that volunteers would be trained to report certain items such as drug paraphernalia and hazardous waste to the Police and Park Services and to not pick them up. Bloom spoke to issues around getting volunteers, as well as thinking of other ways to get the required manpower for cleanup duties. Bloom also suggested creating a cost - estimate for lighting the bike path. DuQuenne added that creating a list of deadlines would be helpful 10ease South Ashland residents' worries. CITY COUNCILOR STUDY SESSION MEETING, CITY OF ASHLAND, NOVEMBER 21, 2023 P. 7 Public Comments Trina Sanford/Ashland/ spoke about drug issues ofshelter residents, 0eocrbedindividuobgoingto her property to use drugs. Voiced concern that OHRA rules are not being enforced equally. Rachel Jones/Ashland/ Spoke on behalf of the South Ashland Neighborhood and Business Coalition. Requested Council to listen to four specific requests laid out by the group. Those are to add fencing to cut off access to under the bridge, to add lighting underneath the bridge along the greenway, to move Port -a -potties to the front of the shelter building, and to provide adequate screening in front of the shower trailer. Jenny hland/Spoke onbehalf ofthe South Ashland Neighborhood ondDudnmaa Coalition. Requested clarity on shelter goals and how they would be implemented. Requested that removed trash cans in South Ashland be returned. Voiced concerns that there was noconcrete plan tuaddress the unhouaedsituation, Alison Wildman/Ashland/ spoke on behalf of the South Ashland Neighborhood and Business Coalition. Expressed frustration that the City was placing social services only in South Ashland. Asked for better communication from the City with South Ashland residents. The meeting adjourned at 9:32 p.m. by Mayor Graham. Respectfully Submitted by: City Recorder Alissa Kolodzinski Mayor Tonya Graham CITY COUNCILOR STUDY SESSION MEETING, CITY OF ASHLAND, NOVEMBER 21, 2023 P. 8 IYV VCI I milcu L.LQLj,LVGJ. %.I LY 4V41I I411 IYIG'u�LII I5 \.``^ ? »2± \+ \» ? 2 \<f ±? k 2}2 f \ Many fire scars - ffi AU — 1911 Reconstructed stands SO trees per acre in 1� AS 2? 26 M 31 37 41 4 49 "3 57 Ijj f-,' GT Diameter at 4.5 ftjinches) 0 White fir 2011 Existing stands 0 Pacific ra. d,. r. 176 trees per acre D.ugf—f& Black.ak 0 Sugar pine 0 Ponderosa pin. k,i L�! US . N 6 ILI 14 19 22 26 30 33 31 11 AS 4t1 53 b 1 61 6b 69 Diameter at 4.5 ft (inches) Data on file: Kerry L. Metlen, The Nature Conservancy The Nature A"k, I I Conservancy QVI Acres with Douglas -fir mortality attributed to flatheaded fir borer by severity class 400000 350000 1 300000 J t 250000 t2: 0 20000C i-" w 150000 CL' tJ 100000 50000 IN Ra 4 g c001 -)1 wQi .0 'y `� ' , '� Very Light Light (4-10%) Moderate (11-29%) Severe (30-50%) Very Severe Source: Trees on the Edge, OSU Extension Healthy Declining Dieback Dead Ponderosa MgmtUnit Douglas Fir Tree Count - Siskiyou Mountain P 0 Healthy 69,,rl (� IS O—d 16.4% (1,27 Oieb-k 102% C D-T.Mmq 3.7% 1: Ashland Douglas Fir UAS Forestry Survey - Siskiyou Mountain Park n;t G U E NNAISSANCE 2023 Coordinate Systernt WGS 1984 UTM Z.— ION Range of Green, But Infested Trees 5720 10.00. -#,er initial 2023 field data 8320 60.001 (USFS Forest Health Program) 6500 25.001 No Projected CWD is based on a conservative Representative Concentration Pathway 8,5 scenario. Data suggest that Douglas -fir mortality risk is significantly elevated above a CWD of 350 and few DF are found above a CWD of 400. Under the projected CWD, most lower elevation sites in interior SW Oregon would be inhospitable for Douglas fir. (Bennett et al 2023, Journal of Forestry) We've been here before: The 2004 City of Ashland Forestlands Restoration Phase 11 Project used best management practices to protect soils while removing dead and dying insect killed trees, reducing wildfint hazard while maintaining habitat. 30% of trees were dead in the 2004 project. ASI-ILAND Final Climate Chan Addendum to the tl 2016 Ashland Forest Plan Approved by Ashland Chy Council in April 2023 1. Introduction The 2016 Ashland Forest Plan (AUP contained a chapter on climate change, but it was general in nature and limited by uncertainty as to the impact climate change would have on the approximately 1,200 acres of forest lands manacled by the City of Ashland and Ashland Parks and Recreation Commission (APRC). The increased research and rapid rate of climate change induced impacts on Ashland's forest lands over the past six years have added considerably to the Forest Lands Commission's (FLC, now a management advisory committee) understanding of the urgent need to g it address climate change impacts through recommendations to the Ashland City Council for planning direction and management actions over the next 25 years. Current drought and temperature -related changes to vegetation on municipal forest lands warrant an improved and more comprehensive analysis of climate -adaptive planning and management beyond what was addressed in the A -FP. Adaptive management is a key overarching strategy addressed throughout this addendum to assess both new and changing resource conditions and land management goals, as well as those that remain unchanged at this time. Ashland Forest to Climate Change Adaptation; Phase I Project Plan and Prestriptions DRAFT October, 2023 1. Introduction It. Climate Change Adaptation Framework III, Project Area and Proposal IV. History of City and Parks Forestiands Stewardship V. Ashland Forest Plan Guidance and objectives VI, Current Conditions and Trends: Key Resources and Values I. Fire and Fuels iL Coarse Woody Debris (CWD) HL Vegetation lv. Solis and Geology va Wildlife vi, Douglas -fir Decline Risk Rating VIL Prescriptions by Condition a. Thin from Below b. Transition c. PublicSafety d. Variable Density Vill. Appendix a. 2023UAS Mortality Survey b. Mortality Survey Data Table by Unit c- 2023 Climate Change Adaptation Addendum to the Ashland Forest Plan W11 1� =2 IWIL 11 MW RIUSTIMIN R BE • Reviewed multiple drafts of the Climatz Adaptation Phase I Project Plan • Voted to support the Phase I Plan and recommend Council adoption * April 2023: Council Approval of Ashland Forest Plan Climate Change Addendum with public meetings, tours, comments, and testimony. * Two public field tours in October (10 citizens attended) * Public Meeting, October 26th: 35 Citizens Attended * Three Field Tours with Southern Oregon Land Conservancy (Siskiyou Mt Park Only) * Public Draft Review and Comments: October 25th to November 7 th * APRC Meetings in October and November Longitudinal surveys conducted by Dr. Mark Shibley of SOU in 2012,, 2013, 2019 as part of the Ashland Forest Resiliency Project • There was a big, statistically significant increase in support for commercial thinning as a legitimate fuel -reduction tool that resources managers should use more often. (2013) • In 2012, 58% of panel respondents said commercial thinning was a legitimate tool that resource managers should use more often. That increased to 80% in 2019. • Fewer than 1 in 10 panel respondents agree that forests should be allowed to evolve without any more human intervention. Fewer than 2 in 10 agreed that restoration should focus only on the Wildland Urban Interface. 5.59 tons NA NA <5 tons 17.23 tons 2 logs NA 5 to 20 tons/acre 7.0 tons 2 >6.84 tons Wildlife Habitat; Landscape Ref ugia Salvage harvest effects on advance tree regeneration, soil nitrogen, and fuels followil mountain pine beetle outbreak in lodgepole pine Authors: Jacob M. Griffin, Martin Simard, Monica G. Turner • Specific to lodgepole pine, totally different forest type with completely different species life history and disturbance ecology • Assumes using ground -based logging that can have negative soil impacts leading to compaction, drying, damage to seedlings, and excessive ground fuels (unless burned) • "in the longterm, lower coarse wood loads in harvested stands may increase fire suppression effectiveness by reducing the time needed for fireline construction, for snag mitigation for crew safety, and for mop up." • Conclusion: "This study suggests that merchantable trees can be harvested from some beetle - killed lodgepole pine forests without severely compromising potential tree regeneration and without large initial effects on soil Nitrogen." • This study supports our course of action, particularly given that all surface fuels (limbs and branches) will be piled and burned. Effects of logging on fire regimes in moist forests David B. LincleDmayer, Malcolm L. Hunter- P��, Pp Gibbons Does logging affect the fire proneness of forests? This question often arises after major wildfires, but data suggest that answers differ substantially among different types of forest. Logging can alter key attributes of forests by changing microclimates, stand structure and species composition, fuel characteristics, the prevalence of ignition points, and patterns of landscape cover. These changes may make some kinds of forests more prone to increased probability of ignition and increased fire severity. Such forests include tropical rainforests where fire was previously extremely rare or absent and other moist forests where natural fire regimes tend toward low frequency, stand replacing events. Relationships between logging and fire regimes are contingent on forest practices, the kind of forest under consideration, and the natural fire regime characteristic of that forest. Responses to research submitted Effects of logging on fire regimes in moist forests David B. Lindenm "er, Malcolm L. Hunter, Pbftj.Burton, PhHri �Gtbbo_ns An alternative perspective from dry forests Relationships between logging and the frequency, extent and severity in some kinds of dry forests can differ from moist forests (Noss et al. 2006b). These include forests where prolonged fire suppression activities have altered natural fire regimes by increasing fuel loads and thereby elevated the risk of uncharacteristic high severity wildfires (Harrod et al. 2009). In these forests, tree removal can be employed as an appropriate restoration technique if thinning is aimed at removing unnaturally high fuel loads, thereby reducing the likelihood of inappropriate high severity wildfires (Noss et al. 2006b; Spies et a/. 2006). Nevertheless, if thinnings are left on site rather than taken out of the forest for disposal, these operations too can elevate the risk of unplanned ignitions (Schroeder et oL 2006). We plan to remove "thinnings", or fuels left behind from trees being cut. Responses to research submitted Impacts of salvage logging on biodiversity: A meta -analysis Simon Thorn, Claus Bassler, Roland Brandt;Phjjoj.Burton: Rebecca Cahall, J�q�. Campbell; Jorge Castro, Chang -Yong Choi. Tyler Cobb, Daniel C. Donato, Ewa Durska • Study considers (and lumps) all forest types across the world • Nothing specific to dry, frequent fire forests of North America • Target recommendations are for protected areas such as national parks • Does not consider situations where the longer -term consequences can be worse than the initial disturbance or the corrective action • Final recommendation (below) is consistent with our approach to leave dead wood behind Assumes all disturbances are "natural" without consideration for site specific disturbance history or forest development "We therefore call for an expansion of the green -tree retention approach to include naturally disturbed forests by leaving substantial amounts of dead wood on site to reduce the impact of salvage logging on biodiversity. " ammReview: Does salvage logging mitigate subsequent Brest disturbances? Alexandro B. Leverkus, Brian Buma, Joseph Wagenbrenner, PhilipJ. Burton, Emanuele Lingua, Raffaella Marzano, Simon Thorn ( Dlkturhanrr* f ari cfunrhnna{4v 1110 ----------------- Subsequent disturbance expected tor n SLunnecessary have mostly negative effects? , 3 yes SI L:axnar•fie+r3'tn aH•ar rfietatrhRnrP... taoarics no ---------------- Sc counterproductive i yes T Define disturbance mitigation strategies (e_g., fuef-reduction burns, mulching) 1. Research homes, lives, firefighter safety, water supply, or infrastructure ... th #1 priority of the City. All the project area is located within the Wildland Urban Interface approved in the 2004 Community Wildfire Protection Plat. 2. Most studies assume that disturbance (in this case, insect die -off) is "natural". Though our species are native, our city forests are the products of clear -cuts, stand -replacing fires, and fire exclusion, creating forests that have no historical analog i.e. not "natural". 3. No study submitted took into the effects of climate change. Adopted 2016 Ashland Forest Plan (2016) Policy 1. Reduce the likelihood of high -severity fire through strategically placed fuels treatments and subsequent implementation of prescribed underburning to maintain reduced fuels and less fire -prone conditions; 2. Manage for both development and maintenance of older forests that may sequester and retain large amounts of carbon over time; 3. Focus on protection and restoration of diverse forest structures, plant communities and associated genetic resources which are important mechanisms of resilience; 4. Emphasize multiple species management including species well selected to thrive in future warmer and drier conditions such as pines, hardwoods and shrub species (within prescribed spatial considerations for their potential to aggravate fire potential and hazard); and 5. Monitor and control invasive species that are prone to establishment and/or NO= 1. Where feasible, maintain and promote refugia conditions to buffer against climate change impacts, allowing diverse habitats to persist. Delineate refugia at a fine of scale as practical. 2. Enhance the existing mosaic of open and closed forest structure to further reduce fuel continuity, increase biodiversity, and regenerate shade intolerant species such as pine, oak, bunch grasses, and shrubs. 3. Promote and maintain healthy and productive soils by preventing high intensity fire, maintaining cover in landslide hazard zones, and providing for soil carbon balance through Coarse Woody Material (CWM) budgeting on a site -specific basis. 4. Proactively remove and treat excess dead and dying trees and slash to reduce fuel accumulation and escalation of fire hazard and impacts to trail use and public safety. Prioritize pre-emptive treatment of sites prone to future tree mortality using the Main risk rating system. U Nyi r. Mir 1 11 -IJ-4111i I IIIL significant damage to vegetation, soils, habitat, infrastructure., carbon storage, recreation, human health, and community safety. 2. Mass die -off leads to mass fuels buildup, which leads to mass fire. 3. Maintaining lower fuel levels through forest management, including prescribed fire, is proven and effective. High densities of both snags and logs were associated with hiqh reburn severity in a subsequentfire.... Our results demonstrate that high levels of large dead wood, which is often not considered in fire behavior modeling., corresponded with ""Resulting interactions between historical increases in forested area and density and recent rapid worming, increasing insect mortality and wildfire burned areasore now leading to substantial abrupt landscape alterations. These outcomes ore forcing forest planners and managers to identify strategies that con modifyfuture outcomes that are ecologically ondlor socially undesirable-"' -Hessburg, 2021 * Immediate increase in fire hazard while trees are "red and dead". This is now and continues for 1-2 years or more if more trees die. * increased chance of extreme fire behavior with high flame lengths and prolonged soil heating over large areas. * Firefighter are not safe working around dead trees, harder to control fires. * The long duration and magnitude of soil heating may also result in signcant losses of soil organic matter. Roots and soil biota sustain damage, and the erosion potential increases. Source: OSU Peer -reviewed website rees on the. Edge" We should be really worried about wildfire -r - for many reasons... "The 2020 Creek Fire shows us how vulnerable our current forest conditions are to suffering high tree mortality and offering fuel conditions capable of generating firestorms and mass fires from which future forest recovery is Scott L. Stephens, Alexis A. Bernal, Brandon M. Collins, Mark A. Finney, Chris Loutenberger, David Sooh, Mass fire behavior created by extensive tree mortality and high tree density not predicted by operational fire behavior models in the southern Sierra Nevada, Forest Ecology and Management, Volume 518, 2022, 120258, ISSN 0378-1127, https.Ildoi.orgII0.10161j.foreco.2022.120258, 1. Based on summer 2023 survey of.dead and dying, if we don't act this spring the same project will cost approximately $400,000 more next year due only to lost wood value to rot and insects. This would also subject the community to a peak in fire danger over the next two years as dead needles and small branches are still intact. 2. Cost further increases to reduce fuels manuall that would have returned revenue (falling, cutting, and burning all go upfuture prescribed burning will be more expensive with more smoke impacts in town due to heavy fuels on the ground. 3. Project cost can vary widely depending on final project footprint, helicopter bids, mill value, percent of lost merchantability due to defect/rot, cost for clean up work, weather delays, etc... 4. Net cost range is estimated from $500,000 to $1.3 million depending on variables mentioned. No grant funds have been identified to fit the project or timeline. One ODF grant was denied recently. The total economic impacts of a wildfire go well beyond the cost of damages, as they include health costs and indirect losses due to power shut -offs, business closures, travel cancellations, supply chain disruptions, population loss, ecological services, etc. Some analysis suggests suppression costs, as costly as they are, comprise only nine percent (three to 53%) of total wildfire costs. Almost half of the full costs of wildfire are paid for at the local level, including homeowners, businesses, and government agencies. 2 X's number days' increase of extreme fire weather in the fall over 40 years IiIi ; 111 1111111111111111MIlmll Ili I lilll"111 11 40% rise in rental costs in Sonoma Co since 2017 Tubbs Fire 107 million tons carbon emissions from 2020 CA wildfires, 120 million from cars 50% increase of emissions due to wildfires by end of the century 3.4 -21.31 of overall health costs in BA --lower end affluent counties, higher end, less affluent 11111111111 lig � •` M 2. Necessary • determine how many trees will • removed, .• to . • from contractors and • mills. 2. Concurrently request contingency funding to make this project happen on the necessary timeline. 3. Start work in March (or earlier), as contractor is available and as early as possible to avoid spring recreation season. *hase I Project Schedule " October loth —FLMACfirst review and comments ° October IIm—APRCfirst review and comments ° October 22n,--PublicField Tour /Vveek8Dd\ ° October 23n]orZ4th—Public Field Tour (vveckday) • October 24thm— Public Meeting Fine Station #2 o ° October25m toNovernber71Draft Public Comment period ^ Novenober8m —APRCFinalRevievv " November 14m— Forest Lands Committee Final Edit and Review " November 2Council Project Update and Lomakatsi Contract Review ° Early December — Tree Marking Starts, Public Tour of Tree Marking Initial Work ° Mid January — Tree Marking Complete, Tree Cruise |n Process ° Mid January —Select Contractor " Late January 2024 —Select contractor and schedule work in winter/spring • April/May ZOZ4—Build planting plans with input from experts, plant new trees, shrubs, etc ... asavailable and conditions allow over the next couple years, ° June 1,2O24—Helicopter phase completed. Monitor and report results. IM 91rallyalwalmm • Seek, ou"t andS�jnport opportunit-insfor coi mir-nunit',yl buildin 9 througr) prograrns and ev-amtS, in our parks? open spra%ces and traii networkcs that celebrate cirt, musiC, sports and nature. Cornmunitv 'Inva,'Stment, Dov%fntovvfr) Quality of, L.H"e, Artsond Entertainrner'Al 'Economic Opportunity/Vitality- Diveirsify the local economy; broa-aos fo/- -�efr iiod,optinrLourSMvisiosIattjct hioroT'lIes L illive in Ashicind. Requirements Ordinance Language Attracts event organizers to choose Ashland parks for their events EITHER Potential to bring increased visitation and economic activity to local businesses MOW. mq Speaker Request Form 'MIS FOR314 -IS A TUBLIC RECORD ALL JNFOIWiATfOX1'ROVD)ED WJ:LL BE NUDE AVAILABIX4, TO TJ]j�;V-U-BLjC 1) Complete this form and return it to the City Recorder p!jor to the discussion of the itemyau Irish to spank a:bqut, 2) Speak to the City Council from the table podium microphone, 3) State, your name and address for the record. 4) Limit your comments to the amount of time given to you by the Mayor, usually 3 or 5 minutes- < TV j YOU P10SCIR written rnaumals, please give a copy to the City-Recorderfor the -record- 6) You nay give written comments to the City Recorder for the record if you do not wish to speak, (Comments can be added to the back ofthis sheet if necessary) 7) Speakers are solely responsible; for the content of their public statement_ Ageu da- topidit'em number-' - Topic for public forum (non agenda itei Land Use Public Hearin Pease indicate the following: For: Against: Cballeuge for Conflict of Interest or Bias If you are challenging a member (a city councilor or a planning commissioner) -%vith a conflict of interest or bias, please write your allegation complete with supporting facts on this form and deliver it to the clerk immediately. The Presiding Officer will address the -vaittair challenge with the member- Please be rcspccfful of the proceeding and do not interrupt. You may also provide testimony about the challenge when you testify during the no anal order ofpf'ocec-dings. Written Commonts/Challcrtgc-, the Public Meeting Lmv requires that all city meetings are open to the public. Oregon lmi� does not ahmys require that the public be periniffed to speak the Ashland City. Council generally invites the. public to speak on agenda items and during public forum on non -agenda items unless tinne constraints limit public testimony. W-o person has an absolute tight to speak- or participate in every phase of a proceeding, Please respect the order ofproceedingsfor public hearings and strictlyfol1mv the directions of the presiding qfficer, Belw-viororactiovs -which are unreasowblY loud or disruptive are disres and may cansfifute disorderly conduct. Qjenderswill berequestedro leave the room, Comments and statements by speakers do not represent the opinion of the City Council, City Officers Or employees or the City of Aslilaad, Spea ey- Request Fon-u TTITS FORM IS A PUBLIC RECORD ALLINk+'t)ItIYIAXJ0NPIZ0Vj--DE1) WfLL13LIVIADE.riV Af3L-E,T0TH PUB LTC: l) Corsxplete this form and return it to the City Recorder pz-ior Ea Thy discussion of the itexxsyozi � to speak about 2) Speak to the City Council from the table -podium microphone. 3) State yourname and address for The record, 4) LimA your comments to the amount oftime given to you by the Mayor, usually 3 or 5 minutes. 5) If you present written materials, please give a copy to the City Recorder for the record- 6) Yox may give written comments to the City Recorder for the record if you do not wish to speak. (Comments can be added to the back of This sheet if necessary) 7) Speakers are solely responsible for the content of their public statement, Tonight's Meeting Date Dame Address no P.O. Box Pho aiI Ro ar ftetmg Agenda topiditem number OR Topic for public forum. (non agenda item:) �� } Viand Use Public Ifealkg Rlease intlicate the following: l or: Against: Challenge for Conflict of Interest or Bias If you are challenging a member (a city councilor or a planning commissioner) with a conflict of interest or bias, please wiite your allegation complete with supporting facts on this form and deliver it to the clerk immediately. The Presiding Officer will address the itten challenge with the member. Please be respentH of the proceeding and do not interrupt. You may also provide testimony about the challenge when you testify, during the normal order ofproceedings. Writum Comments/Challenge: the Public Meeting Law requires tlurt;all city meetings are open to the public. Oregon 1aw Noes not ahvays require that the public be permitted to speak Vie ,Ashland City Council generally invites the public to speak on agenda items and during public forum on not. -agenda items unless time constraints limit public testimony. No -person has an absolute right to speak or participate in every phase of a proceeding Please respect the order o}proceedings for public hearings and strictly follow the directions . of thepresiding nfter. Behavior or actions which are unreasonably loud or clisr uptrve are disrespectfrd, and may constitute disorderly cordtret. Ojj nders will be requested to leave the room- (brnrmnts and statements try speakers do not represent the opinion of the City Council, City Officers or employees or the City of Ashland T»CfS IUOIRM ZS A 1"U'BI 1C RECORD ALI, JNFO1tI49A TION.PROVIDED WILL BE M8W AVAMAB rl TO TBM T1TBLIC: 1) Complete this form and return it to the City Recorder prior to the discussion of tile. iteol -you Wish to speak about 2) Speak to the City Council from the table podium microphone. 3} State your name and address for the record. 4) Limit your comments to the amount oftime given to you by the Mayor, usually 3 or 5 minutes. 5) If you present written materials, please give a copy to the City Recorder :for the record. 6) You may give written comments to the City Recorder for the record if you do not wish to speak, (Comments can be added to the back of this sheet if necessary) 7) Speakers arc solely responsible for the content of their public statement- Tonight.'s meeting DAte - Name Address (no P.O. I3ox*']= Phone n1mai Rf-�g 41a ' MC efi Agenda topiclitem cumber OR Topic for publRe forum (non agenda item) Land Use Public Rea-fln� )~'lease vindicate the following: For: Against: Cballeuge for Conflict of Interest or Bias If you are challenging a member (a city councilor or a planning commissioner) with a conflict of interest or bias, please write your allegation complete with supporting facts on this form and deliver it to the clerk immediately. The Presiding Officer wjJl address the written challenge with the member. Please be respectful of the proceeding and do not interrupt, You may also provide testimony about the challenge when you testify during the normal order of proceedings, Written CornmentsIchaflenge. 772e Public Meeting .Law requires that all city .meetings are open to the public. Oregon lays does not ohvays require that the public be pe'ni itted to spear Tyre Ashland City. Council generally invites the public to spew on agenda items and during pxrblie forum -on non -agenda items unless time constraints limit public testimony. No -person has an absolute right to speak- or participate in every phase of a proceeding. Please respect the order ofproceeding:s for public hearings and strictly follow the directions of thepresiding officer. Behavior or actions which are unreasonably loud or disruptive tare disres-pectf cl, arad nrcry conslitrzte disorderly ctrnrytict, 0&f nders )Pill be requested to leave the room- Comments and statements by speakers do not represent the opinion of the City Council, City Officers or employees or the City ofAslaland SpeAer Request For AJ,I., Ii'IFf)IMI,Af'fONnto'Vimm b'1.Li -BE mAi)E &vA—IL&KU.1 TO THE, P-MILIC 1) Complete this form and return it to the City Recorder prior to t)a discussie�n aI the iteruy iu ��isla to speak about,. 2) Speak to the City Council from the table podium microphone. 3) Stale your dame and address for tho record, 4) Limit your comments to the amount of tune given to you by the rayor, usually 3 or 5 minutes. 5) If you present written materials, please give a copy to the City Recorder for the record. 6) You may give written comments to the City Recorder for the record if your do not wish to speak_ (Comments can be added to the back oftlus sheet if necessary) 7) Speakers are solely responsible for the content of their public statement. Wgylar Meeting Agendatopiditem number w - OR Topic for public forum (non agenda item) Land Use Public Hearin Please indicate the follofiving. For: Against: Challenge for Conflict of Interest or Bias If you are challenging a mcniber (a city councilor or a planning com issioner) with a conflict of interest or bias, please write your allegation complete with supporting facts on this form and deliver it to the clerk immediately. The Presiding Officer will address the written challenge with the member_ Please be respectful of the proceeding and do not interrupt. You may also provide testimony about the challenge ; when you tort fy during the normal order ofpioccedings. Written Comments/Challenge:' The PublicMeeting Lary rewires that all city meetings are open to the public. Oregon,. law clues not alWays require rr ar the public be peimifted to speak Die Ashland City. Council generally invites the. public to speak on agenda items and during public forum on non -agenda items artless time constraints ` limiti-nrblic testhnony .No -person has an absolute right to speak or participate in every phase of a Proceeding. Please respect the order ofproceedings forpublic hearings andstrictlyfollou, the directions of thepresiding officer. Behavior or actions which are unreasonably loud or disruptive are disresy)ecod, and rneay constitute disorderly conduct. ' QSenders will be requested to lem e the room Comments and statements by speakers do not represent the opinion of the City Council, City Officers or employees or the City ofAsU-wd Speaalter Request Form TMS F0104IS A PUBLIC RNEC01W ALL INFORAIAT ON PkaOVr31)VED WILL 13L ivJ&DE, AVA-MARL-': Tti JBA PUBLIC 1) Complete this form and return it to the City Recorder rzor fo the discussion of the iterrr �u vrisla to speak about 2) Speak to the City Council from the table podium microphone. 3) State your name and address for the record. 4) Limit your comments to the amount of time given to you by the Mayor, usually 3 or 5 minutes. 5) If you present written materials, please give a copy to the City Recorder for the record. 6) You may give written comments to the City Recorder for the record if you do not wish to sp cak. (Comments can be added to the back of this sbeet if necessary) 7) Speakers are solely responsib1a for the content of their public -statement - Tonight's Meeting Date Name { Address (no P.O. Boy) Phone Email Ro fflar Meetin � c t .Agenda topic/item number - OR x ;Topic for public forum (ton agenda. item) ;:. ��t -Please indicate thefolloNOng: For: Land Use Public Heap:' igaanst; i Cballen for Conflict of merest or Bias If you are challenging a m zb r {a c' councilor or arming commissioner) with a conflict of interest or bias, please write your eg imznediately. The Pres' ' g respectful of the procce ing `can omplete with pporiiug facts on this form and deliver it to the cleric Ifi er Nvill ad s the written challenge with the member_ Please be o not inte�t. You may also provide testimony about the challenge when you testify during e no Written CommontslChallenge: order o roceedin Ihe-PublicMeeting Lmv requires that all city meetings rise open to the public. Oregon late does not always require that the public be permitted to speak The Ashland City Council generally invites the public to speak on agenda items and during public forum on Trott -agenda items unless time constraints limit public testimony. No person has an absolute right to speak or participate in every phase o, f a proceeding. .Please respect the order ofpr•oceedings for public hearings and strictly follow the directions of the presiding o. facer. Behavior or actions which are unreasonably loud or &sr7rpave are disrespecod, and naay constitute d(sorderly condtw. Offenders }will be regnested to leave the room- Comments and statements by speakers. do notrepresentthe opinion ofthe ,City Council, City Officers or employees or the City of Asbland Spea�ker Request Form THIS Y OW4 IS A PUBLIC RECORD 1) Complete this form and return it to the City Recorder } rior to the discussion of the item, Ou Nvish to speak about, - 2) Speak to the City Council from the table podiunx microphone. 3) State your name and address for the record, 4) Limit your comments to the amount oftime given to you by the Mayor, usually 3 or 5 n-Limites. 5) if you present written materials, please give a copy to the City Recorder for the record_ 6) You may give written comments to the City Recorder for thr, record if you do not wish to speak. (Comments can be added to the back of this sheet if j1ccessary) 7) Speakers are solely responsible for the content of their public statement - Tonight's Meeting ))at l *10 �- 3 Name c-: kA/,C- A dress (no P 0. )30x) MM Pbon Email Reef lar Meetin Agenda topic/item number- r-I .'� ,�._�+��fsOR Topic for public forum (non ugenda'itexn) Land Use Public HeaLmfy ?lease indicate the following: For: Against Challenge for Conflict of Interest or Bias , If you are challenging a member (a city councilor or a planning corm cissioner) with a conflict of interest or bias, Tease write your allegation complete with supporting facts on this form and deliver it to the clerk immediately. The Presiding Officer vAll address the written challenge frith the member. Please be respectful of the proceeding and do not interrupt, You may also provide testimony about the challenge ; -when you testify during the normal order ofproceedings. Written Comments/Challenge:, 77ae Public Meeting Lznv requites that all city meetings are open to the public. Oregon la)v does not ahvays require that the public be petwzitted to speak The Ashland City Council generally invites the public to speak on agenda items and during public forum on non -agenda items unless triage constraints lindt public testimony. Noo-person has an absolute right io'speak -or participate in every phase of a proceeding. Please respect the order ofproceedingsfor public hearings and strictly falloff= the directions ofthe presiding officer. Behavior yr actions -which are unreasonably laud or disruptive are disrespeq/ul, crud may constitute disorderly cvrzdrtct. Offenders )vrll be reryatested to leave the room - Comments and statements by speakers do not represent the opinion of the City Council, City Officers or employees or the City of Ashlar d. Speaker Request Forui TFf LS FORMIS ATTIBrIC RECORD A-LLINFOItT4IA'flONPROVMEX)NVH-LBLi MADE AVAILABLE TO TBEPUBLIC 1) Complete this form and return it to the City Recorder prior to the discussion of the item you Ivish to speak about 2) Speak to the City Council from the table podium microphone. 3) State, your name and address for the record. 4) Limit you comments to the amount oftime given to you by the Mayor, 'usually 3 of 5 Minutes, 5) If you present written materials, please give a copy to the City Recorder for the record, 6) You may give written comments to the City Re6order for the record if you do not wish to sp cak (Comments can be added to the back of this slice' if necessary) 7) Speakers are solely responsible for the content of their public statement. Tonight,'s g M Ktin Date Name — (please print) Address no P. o-I Phone Email - - 0 Agenda topiditem, n-uwbe,_F, OR Topic for public forum (non agenda item)_ Please indicate the following: Land Use Public Hearin For. Against: Challenge for Conflict of Interest or )3ias If you are challenging a member (a city councilor or' a planning corarnissioner) -mith a conflict of interest or bias, please VM-te your allegation 'GOIRPICAC with supporting ads on this form and deliver it to the clerk immediately, The Presiding Officer will address the written' challenge with the member. Please be respectful of the proceeding and do not interrupt. You may also provide testimony about the ohalle'nge when you testify during the normal order of pfoce-edirigs. Written Comments/Challenge; 172e Public Meeting Lmrequires that all city meetings are open to the public. Oregon Imv does not always require that the public be permitted to speak. The Ashland City. Council generally irrvites, the public to speak on agenda items and dwing public forum on non -agenda items unless time constraints h7nif public testimony. No -person has an absolute right to speak or participate in every phase of a proceeding Please respect the order ofproceedingsfor public hearings and strictly fellow the directions o f the presiding officer. Behavior or actions which are unreasonably loud or disruptive are disrespecyul, and inay constitute disorderly condoct. Offenders will be requested to leave the room - Comments and statements by speakers do not represent the opinion of the City Council, City Officers Or employees or the City of Asbland- Spea).�er Request Form Tri[SS 7E+t RAI fS A PUBLIC I CORD ALL JNFOIMTSC)N,l'rf(}' ID: ) WMI,,73F M"E AVAILABLE TC3TM, PUBLIC 1) Complete this form and return it to the City Recorder prior to the discussion of t}1e hersya�u svis]i to speak about, 2) Speakto the City Council from the table podium microphone, 3) State your name and address for the rccord. 4) Limit your comments to the amount of -time given to you by the lMayor, usually 3 or 5 minutes. 5) If you present written materials, please give a copy to the,, City Recorder for the record. 6) Yqu may give vaitten comments to the City Recorder for the record if your do not wish to speak. (Comments can be added to the back ofthis sheet if necessary) 7) Speakers are solely responsible for the content of their public statement: WgWar Meeting Agenda topic/item number OR � Topic for public forum (non agenda item) Land Use Public Hearin f'iease indicate the foltowmng: For: Against:_ Challenge for Conflict of Interest or Bias If you are challenging a member (a city councilor or a planumi g co imissioner) with a couffict of interest or bias, Tease -"rite your allegation complete with supporting facts on this form and deliver it to the clerk' immediately. The Presiding Officer will address the Nvritteu challenge with the member. Please be respectful of the proceeding and do not interrupt. You may also prwade testimony about the challenge -when you testify during the normal order of proceedings. Written Comments/Challenge:' a 17 The ,Public Meeting .tins, requires that all city meetings are open to the public. Oregon lane rides not ahvays require that the public be pertnnitied to speak The Ashland City. Council generally inrvites the Public to .speak on agenda steads and during pubhe forum on non-agenula items unless time constraints limit public testimony. No Person has an absolute right to speak or participate in evely phase of a proceeding. Please respect the order ofproceedings for public hearings and str ictly follow the directions . of the presiding officen 23eh4n4or or actions which are unreasonzabl}l loud or disniptive are disrespec ful, a nd nniay connslit7ate disnz-dei-ly condrlct. Offenders will be requested to leave the room. Comments and statements by speakers do not zcpresentthe opinion of the City Council, City Officers or employees or the City of Ashland. fflevA4 /n Speaker Request Form THIS FOW4IS A PUBLIC RECORD ALL INF OIMIA`.CI ON, PRO_? WWD VL`I-LL 73E MADE A VA7Lt BLE, TO '1`M, PUBLIC 1) Complete this forest and ret u it to the City Recorder pa lox to tlao discussion of the item _you wish to speak about 2) Speak to the City Council from the table podiuni microphone. 3) State your name and address forthe record. d) Limit your comments to the amount of time given to you by the Mayor, usually 3 or S minutes. 5) If you present written materials, please give a copy to the City Recorder for the record. G) You may give NWriten cc niments to the City Recorder for the record if you do not wish to speak. (Comments can be added to the back of This sheet if mcossary) ; 7) Speakers are solely responsible for the content of their public statement. Tonight's Meeting ] ate rtV 2- Name— CA(C sc print) Address (no P.Q.Box) Phone Email t , P Agenda topic/itemnumber �. � COW OR Topic for public forum (non agenda item) Lang Use Public Jfeaxi)a Please indicate the followrag. Tor; Against: Challenge for Conflict of Interest or Bias If you are challenging a member (a city councilor or a planning eomaiissioner) with a conflict of interest or bias, please write your allegation complete with supporting facts on this form, and deliver it to the clerk immediately. The Presiding Officer -will address the written challenge with. the member. please be respectful of the proceeding and do not interrupt. You may also provide testimony about the challenge when you testify during the normal order of proceedings. Written CoznmentslChallenge_ The Public Meeting Lmv requires that all city meetings are rapers to the public. Oregon law dries not always require that the public be permitted to speak. Vic Ashland Ci(} Council generally invites the public to speak on agenda items and during public forurn on iron -agenda items unless trine constraints limit public testimony. No Person has an absolute right to sperm: or participate in every phase of a proceeding. Please respect the order ofproceedings for ptabl c hearings and sirictly fallow the directions of the presiding officer. Behavior cr actirrrass -which are unreasonabl , loud or disruptive are disrespec�il; and ma l consiitute disorderly conduct. O&nders sill be requesters to leave the room. Comments and statements by speakers do rtotrepresentthe opinion of the City Council, City Ofakers or employers or the City of Ashland- ALL 1NFC}Z214' ` JON,PROVTllFAJ WILL BE MADE AVAILABLE TO THE PUBLIC 1) Complete -Iris form and return ifi to the City Recorder prior to the discussion of the itein you wish to speak about, 2) Speak to the City Council from the table podunn microphone. 3) state your iaa ire and address for the record. 4) Limit your comments to the amount oftinne given to you by the Mayor, visually 3 or 5 zxiinutcs. 5) If you present written materials, please give a copy to the City Recorder for tlic record. 6) You may give written comments to the City Recorder for the record if you do not rash to sp cak. (Comments can be added to the back of this sheet if necessary) `) Speakers are solely responsible for the content of their public statr:ment. Agenda, topiditem oumber Topic for public forum (non agenda item) Land Use Public Heaiin Please indicate the follonmg: For: Against: Challenge for Conflict of Interest or Bias if you are challenging a member (a city councilor or a planning commissioner) with a conflict of interest or bias, please write your allegation complete `v ith supporting facts on this form and deliver it to the clerk immediately- The Presiding Officer ,v ill address the written challenge with the member- Please, be respectful of the proceeding and do not interrupt. You may, also provide testimony about the challenge when you tcstif , during the normal order ofpr'oceedings. Written Commonts/Cliallenge_ the Public Meeting Laiv requires that all city meetings are open to the public. Oregon` law does not ahvays require that the public be pemdtted to speak Vie Ashland City. Council generally i1ty tes the, public to speak; on agenda items and during public fonan on non -agenda items unless time constraints limit public testimony. No -person has an absolute right to speak: or participate in every phase of a proceeding. Please respect the order ofproceedings for public hearings and strictly folloii, the directions o_ f the presiding a ficer. Behavior or actioim which are unreasonably,loud or disc rcptive are drsrespecifirl, and may consti to disorderly eondact.Qjftnders ivill be requested to leave the room Comments and statements by speakers do not represent the opinioD of the City Council, City Officers or employees or the City of Ashland_ TEAS FORM 7S A -PUBLIC RECORD ALL JTTFO A'V� TIO`rl PROVIDED iLL Br,, AM DE t1VATL BLE TO TIM, PUBLIC 1) Complete this form and return it to the City Recorder prior fo the d scussioxr of tine items yaau �visli to speak about, 2) Speak to the City Council from the table podium microphone. 3) State your name and address for the record_ 4) Limit your comments to the amount oftime given to you by the Mayor, usually 3 or 5 minutes. " 5) If you present written materials, please give a copy to the City Recorder for the record. o) You may give written comments to the City Recorder for the record if you do not wish to speak. (Comments can be added to the back of this sheet if necessary 7) Speakers are solely responsible for the content of th eir p ubli c statement. Tonight's Meefing late ,7 -, _A Rtgyj zj Meeti Agenda topicdtem number Topic for public forum (non agenda item. _ OR J' el-1) /,62 Land Use Public Huarta Please indicate the following: V For: Against: Challenge for Conflict of Interest or Bias If you are challenging a member (a city councilor or a planning commissioner) with a conflict of interest or bias, please write your allegation complete with supporting facts on this form and deliver it to the clerk mirac,diately. The Presiding {Beer will address the written' challenge with the member. Please be respectful of the proceeding and do not interrupt_ You may also provide testimony about the challe*nge when you testify during the normal ord r of proceedin , Written Comments/Challenge:'1 ' .•: " " ' trt"'r' The Public Meeting Lmv requires that all city 7neetings are open to the jphlic. Oregon lmv does not ahmys require that the public be permitted to speak Vie Ashland City Council generally invites the public to speak; on agenda itenxs and during public forum on non-agemia items unless time constraints Bait public testimony. No -person has an absolute right to sperm: or participate in every phase of a proceeding. Please respect the order ofproceedings forpublichearings arnd strictlyfollow the directions of the presid ng officer. Behavior or aetioizs which are unreasonably loud or disruptive are disrespegrul, and nzay constitute disorderly condilet. CiYriders will be requested to leave the room Comments and statements by speakers do not represent the opinion of the City Council, City* Oflacers or employees or the City of Asltlanci Speaker ,Request Form ALL IN O10MUU1Y.PROV3-I)ED Vi'1-,LLBE MADE AVAILABLE, TO ` BL' PUBLIC 1) Complete this form and return it to the City Recorder prior to the discussion of the item Ypn �yish to streak about, 2) Speak to the City Council from the table podium microphone. 3) Stag your nanxe and address for the record. 4) Limit your comments to -lie amount oftime given to you by the Mayor, usually 3 or d mira t:es. 5) if you presentwrittenmaterials, please give a copy to the City Recorder for the record: 6) You may give written comments to the City Recorder for the record if yen do not wish to speak. (Cormnents can be added to the back of this sheet if necessary) 7) Speakers are solely responsible for the content of their public statement. Roo—nlar MeetiU Agenda topiclitern number- OR Topic for public forum. (non agenda item) Land Use Pubic Hears Please indicate the fo)loww' g. Fox-: Against: Challenge for Conflict of Interest or Bias if you are challenging a member (a city councilor or a planning commissioner) with a conflict of interest or bias, please wiite your allegation complete with supporting facts on this form and deliver itto the clerk immediately. The Presiding Officer will address the written challenge with the member. Please be respectful of the proceeding and do not interrupt_ You may also provide testimony about the challenge when you testify during the z ormal order ofpioceedings. Written Comments/Chattenge: .' he Public Meeting Lmv requires that all city meetings are open to the public. Oregon IMv does not ahvays require that the public be permitted to spear 17ie Ashland City Council generally invites tire, public to speak on agenda items and during public forum on non -agenda items unless time constraints liinit public testimony. No person has an absolute right to speak or participate in every phase of a` proceeding. PIease respect the order ofproceedinl;s, forpubl c hearings and strietly follow the directions ofthe presiding officer. BehmJ or or actions i hich are unreasonabIj, loud or disruptive are disrespecod, and nay constitute disorderly conduct. ` 0fjereclers )vill be requested to .leave the room Copunents and statements by speakers do not represent the opinion of the City Council, City Officers or employees or the City of Ashland Speaher l egiiest Fo a TITS FORM IS A -PUBLIC RECORD ALL AVAILABLE TO 'T`HE:VUBLIC 1) Complete this form and return it to the City Recordernrzor tci the discussirxxi of t}�c item v�u wish to speak_about 2) Speakto the City Council from the table podium microphone, 3) State yanr name and address for the record. 4) Limit your comments to the amount of time given to you by fire Mayor, usually 3 or 5 minutes. 5) If you present written materials, please give a copy to the City Recorder for the record_ 6) You may give written comments to the City Recorder for the record if you do not wish to speak_ (Comments can be added to the back of this sheet if necessary) 7) Speakers are solely responsible for the content of their public statement. Tonighf's Meeting P ate s f .. Name Ad10 B x Ph Emai] Reudar Meetiaa Agenda topiditem number OR Topic for public forum (non agenda item) �l t �f l /JIj' � Land Use Public Hearin :'lease indicate the following. For: Against: Challenge for Conflict of Interest or Bias If you axe challenging a member (a city councilor or a planning commissioner) with a conflict of interest or bias, .please wifite your allegation complete with supporting facts on this form and deliver it to the clerk immediately. The Presiding Officer will address the -written, challenge with the member_ Please be respcctfn] of the procearling and do not interrupt- You may also provide testimony about the challenge when you testify during the normal order ofproeeedings. Written comments/challenge: - the Public Meeting Lmv requires that all city meetings are open to the public. Oregon lacy does not alwcou require that the public be permitted to speak- the Ashland City Council generally invites the public to speak on agenda items and during public forum can non -agenda items unless tune constraints limit public testimony. No -person has an absolute right to speak dr participate in every phase of a proceeding .Please respect the order ofproceedirrgs forp7rblic hearings and strictlyfollow the directions of the presiding officer. Behavior or actioin which are unreasonably laud or disruptive are disrespec�ficl aitd may const;tute disorderly cotuioct Offenders will be requested try leave the room Comments and statements by speakers do not represent the opinion of the City Council, City Ofracers or employees or the City ofAsblaud Speake3- -'Req est Fore THTS FORM IS A:PIJBLfC RECORD ALL INFORMATION, i'ktCl'4'zDRD Wff L BE MADE AVAILABLE- TO TBM P-MILfC 1} Complete this form and return it to the City Recorder gdor to the discussion df th�� to speak about, 2.) Speakto the City Council fmintlie table-podinin microphone, 3} State your name and address for the record_ 4) Limit your comments to the amount of time given to your by the Mayor, usually 3 or 5 nuuu-Les. S) If you present written materials, please give a copy to the City Recorder for the record. 6} You may give written comments to the City Recorder for the record if you do not wish to sp eak_ (Comments can be added to the back of this sheet if necessary) 7} Speakers are solely responsible for the content of their public statement. Agenda'topichtern number ' O Topic for public forum (non agenda item) Lang Use Public Hunin Please indicate the following: ~K'or. Against: Challenge for Conflict of Interest or Bias If you are challenging a member (a city councilor or a planning commissioner) with a conflict of interest or bias, please write your allegation complete with supporting; fdCts on this form and deliver it to the clerk immediately. The Presiding Officer will address the written challenge with the member. Tease be respectful of the proceeding and do not interrupt. You may also provide testimony about the challenge when you testify during the normal order ofproccedings. Written CommentslChalleoge; ne Public Meeting .Law regz& es that all city meetings are open to the public. Oregon Imv does not ahvays require that the public be pei-mitted to speak the .Ashland City Council; generally invites the, public to speak ot; agenda items and during public forum on non -agenda items unless time constraints limit public testimony. N0.pers071 has an absolute right to speak or participate in every phase of a proceeding. Please respect the order ofproceedings for public hearings and strictly follmv the directions f the presrding officer. Behavior or actions iphich are unreasonably loud or drsnrptzve are disreseccl, aizd xnay,constitzlte disorderly cor7drict Offenders ivill he requested to leave the roola Comments and statements by spe-akers do Dotzepresentthe opiniaia of'the City Council, City C7fFicers or employees or the City of Ashland. I'm Judie Bunch, and I'm here on behalf of the South Ashland Neighborhood and Business Coalition. There are over 50 members in this group and it is growing every day, Just a few of us will speak tonight but our comments represent a large number of constituents. We are not anti -homeless. We are compassionate people who care for our community and the people in it, regardless of their housing status. We are committed to preserving public health, safety, wellness for housed and unhoused residents, our visitors, businesses and schools. We are concerned about the degradation of south Ashland. There is a concentration of subsidized housing and social services in the south section of town. By providing more robust social services in this area, the City is a!-Lracting more transient individuals to the neighborhoods, businesses, and along the bike path. A portion of this population loiter and behave in erratic or aggressive ways, or leave trash and human waste behind. There is also a significant increase in drug activity, paraphernalia, and overdose in our part of t,,,,:vn. This is not acceptable, and is jeopardizing the health and safety of the rwighborhood. The city's decision to locate additional services in this area was made without h,volving neighborhood residents and businesses. The decision impacts a vi i1nerable part of town. The task of helping unhoused people must be shared by th,� entire community. Social services must be spatially distributed throughout the cly so that no individual neighborhood is unduly affected. The city must engage st ikeholders in an open, transparent, and MEANINGFUL way. Your policy, goals a id measures regarding the unhoused population must address existing and [-) )I.ential neighborhood impacts. \,/e support strong policy to protect our public spaces.We are asking that you v-de in favor of the proposed camping ordinance, and that the ordinance extend 5 )0 feet to match the City of Medford. We have a responsibility to our unhoused h!jl: we also have a responsibility to our children. Having defined areas that r trio camping near schools, parks, bike paths, and childcare facilities strikes t' jt balance. Playgrounds are for children, sidewalks are for pedestrians, and the G—enway is for bicycles and pedestrians. Keeping these spaces clear has it !mediate effects on the health and safety of our community. I -,,--Ink you, _A V`LAJJ Speaher Request Form TMS YORM fS AYUBLIC RECORD ALL I'tF{)RMA ION.1'ROVIDED Air IL 13J1 MADE AVAIT,is rBLri, TO TM PUBLIC 1) Complete this form and return it to the City Recorder prior to the discussion of the iteru you 3vish to spear about, 2) Speak to the City Council froar the table podium microphone, 3) State your mare and address for the record, 4) Limit your comments to the amount oftinie given to you by the Mayor, usually 3 or 5 minutes. 5) if you present written materials, please give a copy to the City Recorder for the record,> 6) You may give written continents to the City Recorder for the record if you do not wish to sp eak, (Comments can be added to the back of this sbeet if accessary) 7) Speakers are solely responsible for the content of their Public statement. WgWar Meeting Agenda topic/item number ' O ' 1 Toic; fob ibi c lar n o-n agenda itern C p � ) 111 t` LA .U5� .�.blic-moo Please indi to t followvju vWg For: Against: Challenge forfriflict Jnterest or Bias 7f you are challenging a member (a city councilor , r-a pla�g coma-dssioner) with a conflict of interest or bias, please write your allegation complete j��-sIth porting facts on this form and deliver it to the clerk immediately. The Presiding Q�cer Nvill address written challenge with the member_ 'Please be respectful of the proceeding anal do not .interrupt. You Ytlay-also provide testimony about the challenge when you testil�r during the normal order of pioccedings. Written Comments/Challenge: The Public Meeting t an, requires that all city meetings are open to the public. Oregon lmv does not ahvtD,s require that the public be permitted to spew: 717e Ashland City Council generally invites the public to speak on agenda items and during public for uni on non -agenda items unless time constraints limit public testimony. No.person has an absolute right to ,speak or participate in every phase of a` proceeding. Please respect the order ofproceedings for public hearings sand sttlaly follow the directions of the presiding officer. Beharvi r or actions which are unreasonably loud ordisrtrpfive are disrespecyrl, trtrrl rncry constitaate disorderly conduct. Oftnders will he requested to leave the room, Comments and statements byspeeakers do not represent the opinion of the City Council, City Officers or employees or the City of Asblancl_ t-- Speaker Request Form TMS F O I IS A PUBLIC RE CORD ALL INFORMATION. PROVIDED WTI L I3E MADE AVAHABIATO THE, I'IJB- TC 1) Complete this form and return it to the City Recorder prior Eo the discussion of the i#erny�u S�is}i to speak about 2) Speak to the City Councilfrom the table podium microphone: 3) State yonr name and address for the record. d) Limit your comments to the amount oftime given to you by the Mayor, usually 3 or 5 minutes. 5) If you present written materials, please give a copy to the City Recorder for the record_ 6) Yon may give written comments to the City Recorder for the record if you do not Irish to speak. (Con vents can be added to the back of this sheet if necessary)' 7) Speakers are solely responsible for the content of their public statement" Tonight.'s Meeting Date � Name e"V Address (no P.O. Box Phone Email Regalai- Meeting Agenda topic/item number _ _ O nj ic-for-public fora (nor agenda item 'Please indicate the following: For. Against- Challenge for Conflict of Interest or Bias If you axe challenging a member (a city councilor or a planning conuriissioner) with a conflict of interest or bias, please write your allegation complete with supporting facts on this form and deliver it to the clerk immediately. The Presiding Officer will address the written challenge with the member" Please be mspectful of the proceeding and do not interrupt. You may also provide testimony about the challenge -when you Irstify during the normal order ofproc-e d os. Written CommentslChallenge: 17ae Public Meeting Lmv requires that all city meetings are open to tlje public. Oregon low does not ohvays require that the public be permitted to speak- the Ashland City Council generally invites the public to speak on agenda items and during public for'uni on non -agenda items unless time constraints Innit public testimony. No -person has an absolute right to spear or participate in every phase of a proceeding. Please respect the order ofproceedings for publicheoriings and shictlyfollow the directions of the presiding nffrcer." Behmvior or actions which are unreasonably laud or disruptive ore disrespectful, and may constitute disorderly condacL Offenders will be requested to leave the roorrz Comments and statements by speakers do not representtbe opinion of the City Council, City O cers or employees or theCityof Ashland SpeaJcer Request Form ALL t1Vk+'f?i2.1Y9ATION I'RO Vl_DED ILL BE MADR, AVAILABLE TO THE PUBLIC 1) Coriiplete this form and return it to; the City Recorder rU igr to the discussion of tlae ite�zz yozz t�isJi to s' ealc about+ 2) Speak to the City Council from the table podium microphone. 3) State your Dame and address for the record. 4) Limit your comments to the amount of time given to you by the Mayor, usually 3 or 5 minutes, 5) If you present written materials, please give a copy to the City Recorder for tho record_ 6) You may give written comments to the City Recorder for the record if you do not wish to speak. (Comments can be added to the back of -this sheet if necessary) 7) Speakers are solely responsible for the content of their public statement. Regular Mee€in Agenda topic/itern number �0 Topic for public forum (non agenda item) Land Use Public IfealiM Tease indicate the following; For: Against: Challenge for Conflict of Interest or Bias If you are challenging a member (a city councilor or a pl ummi g commissioner) with a conflict of interest or bias, please write your allegation eomplete with supporting facts on this form and deliver it to the clerk immediately. The Presiding Officer Nvill address the written challenge with the. member. :Please be respectful of the proceeding and do not interrupt. You may also provide testimony about the challenge when you testify- during the normal order ofpraceedings, Written ConunentslChaHouge: ' the PublicMeeting Laiv requires that all city inee inns are ',open to the public. Oregon law does not ahvrrys require that the public be permitted to speak Die 4shland City. Council generally invites the public to speak on agenda items and during public forum on non -agenda items unless fink constraints limit pudic testirrrony No person has an absolute right to speak or participate in every phase of a proceeding .Please respect the circler of proceedings for public hearings and strictly follon, the directions of the presiding oJ}tcer. ehusrior or cactTons which are unreasonably loud or disruptive are disresl-)ec�c1, and may constitute disorderly conduct. 0&nders will be requested ro leave the room {'oznsnerits and statements by speakers do notrepresent the opinion of the City Council, City C3£tzcez or cuployees or the City of Ashland Speali--er Request F orz TIM VOW Is A PUBLIC RECOK"D ALL INFORMATION PROVIDED WJIA, BE MADE ANTAILA B-MI, TO TJIT, PUBLIC 1) Complete this form and return it to the City Recorder prior to the discussion of the item you 3sisb to sn�Ak about 2) Speak to the City Council from the table podimn microphone. 3) State your narac and address for the record. 4) Limit your comments to the amount oftime given to you by the Mayor, usually 3 or 5 minutes. 5) If you present written materials, please give a copy to the City Recorder for the record. 6) You may give written comments to the City Recorder for the record if you do not wish to sp eak. (Comments can be added to the back of this sheet if necessary 7) Speakers are solely responsible for the content of their public statement - Toni s Meeting D ate Nam e. ��.-� �N Address (no P.O. Bow} Piton L+mail . . Regular Meefia - Agenda topiditem number OR Topic for public :forum (non agenda item) Land Use Public Hearing Please indicate the following: For: Against: Challenge for Conflict of Interest or Bias If you are challenging a member (a city councilor or a planning commissioner) with a conflict of: interest or bias, please wiite your allegation complete with supporting facts on ibis form and deliver it to the clerk immediately, The Presiding Officer vh11 address the written challenge v6th the member. .Please be respectful of the proceeding and do not interrupt. You may also provide testimony about the challenge when you testify during the normal order ofproceedings. Written CommontslChallcnge: The Public Meeting .Icon requires that all city meetings are opera to the public, Oregon IOU, does not always require that the public be permitted to spear The Ashland City. Council generally im4les the public to speak on agenda items mid during public forum on not agenda items unless time constraints limit public testimony. No -person has can absolute right to sheaf or participate in every please of a proceeding Please respect the order ofproceedings far prablie hearings and strictly jblloiv the directions .o, f the presiding officer. Behavior or azctioin -which are unreasonably loud or disruptive are disrespecod, and naay constitute d(sorderly condalct. Offenders will be requested to leave the roam, Comments and statements by sfreakexs do not represenfithe opinion of the; City Council, City Officers or employees or the City ofAsbland rms r+£}RM Zs A PUBLIC RECORD ALL IPIFOIMIA Z'IOTl I3RO V11)I D WMI, BE MADE AVAILABLE I O : IM Pni t SIC \ l) Complete this form and return it to the CiLy Recorder prior to the discussion of the item y0a wish fio speak about, 2) Speakto the City Council fromfi e table podium n icrophone, 3) State your name ail address for the record. 4) llinut your comments to the amount oftime given to you by the Mayor, usually 3 or 5 znirmtes. 5) If you present written materials, please give a copy to the City Recorder for the record_ 6) Yo'u may give written comments to the City Recorder foi- the record if you do riot wish to speak. (Comments can be added to the back of this sheet if necessary) 7) Speakers are solely responsible for the content of their public statement. Tonighf.'s meeting DAte to (^ I :Dame i (please print) Address P.OBow) 'hone l mail Waular Meefin ' Agenda topiclitem number OR r Topic for public forum (non agenda item) Land Use Public Hearin 'ejease indicate the following: For: Against: Challenge for Conflict of Interest or Bias If you are challenging a member (a city councilor or a planning corrmussiorner) with a conflict of interest or bias, please Suite your allegation complete with supporting facts on this form and deliver it to the clerk immediately. the Presiding Officer will address the -written challenge with the member. Please be respccifiI of the proceeding and do not interrupt. You may also provide testimony about the challenge when you testify during the normal order of proceedings. Written CommentslChallenge; Die Public ,Meeting Law requires that alI city ineetings are open to the public, Oregon lary does not ahvays require that the public be perinitted to speak Vie Ashland City Council generally invites the Public to speak on agenda items and during piblie ortim on non -agenda items unless time constraints Bruit public testrrnony.No -person has an absolute right to speak: or participate in every phase of a proceeding. Please respect the order ofproceedings for public hearings and strictly follow the directions ofthe.pres0ingulcer. Behavior or actions which are unreasonably loud or disruptive are disrespec�fid,' aazd inay coazstitute disorderly condi2ct 0#� #idlers ivill be rega.,ested to lees e the ronitz Comments and statements by speakers do not represent the opinion of the Cite Council, City Officers or employees or the Citv of Asblaiict_ Speaker Request Form I'MS FORM IS A RITBLIC RECORD ALL INFORNIX1710N.PROVIDED fLJ BE -AE AVM ABiE TO TE RUBLI 1) Complete this form and return it to the City Recorder uriar fa the discussion of fhe iterrl } aan �visli to speak about 2) Speak to the City Council f-omthe table podimii microphone. 3) State your name and address for the record. 4) Limit your comments to the amount oftime givcu to you by the Mayor, usually 3 or 5 minutes. ' 5) Tfyou present written materials, please give a copy to the City ftecorder for the record. 6) You may give vaitten comments to the City Recorder for the record if you do not wish to speak. (Comments can be added to the back of this sheet if necessary) 7) Speakers are solely responsible for the content oftheir public statement: Tonight's Meetaug Date - 3 Name Address (ao P.O. Buo 0 Phone Email Agenda topiditem number i Topic for public forum (non agenda Land Use Public Hearin Please indicate the following: For: Against - Challenge for Conflict of Xuterest or Bias If you are challenging a member (a city councilor or a planning commissioner) with a conflict of interest or bias, please write your allegation complete with supporting facts on this form anal deliver it to the clerk immediately. The Presiding Officer tiAff address the -vaitten challenge with the member. Please be respectful of the proceeding and do not interrupt. You may also provide testimony about the challenge when you tcstify during the normal order of proceedings. Written Comments/Challenge:' Vie Public Meeting Laiv requires that all city meetings are open to the public. Oregon 1mv does not ahvays require that the public be perzi itted to spear The Ashland City. Council generally nrvites the public to speak on agenda items and duringmmblic forum on non -agenda items unless time constraints limit public testimony. No -person has an absolute right to speak- or participate in every phrase of a proceeding: Please respect the order _ofproceedings for public hearings and strictlyfollow the directions cf the presiding officer. Behavior or actions which are unreasfltirzbly Imid or oisrziptive are disrespectfid, and finny constitute disorderly conduct: Offenders will be re piested to leave the room. Comments and statements by speakers do not represent the opinion of the City Council, City Officers or employees or the City of Ashland- SpeAer Request Fm AIL S3`IF01 MATION,PZdC?t'IDED WILL BE MADE AVAMABLE TO A'WE PUIRLIC 1) Complete this form and return it to the City Recorder err or fo the discussivzi of tine nett �u wish to sjaealc about, 2) Speak to the City Council from the table podiurii microphone. 3) State your name and address for the record. 4) Limit your comments to the amount of time given to you by the Mayor, usually 3 or 5 minutes. 5) if you present written materials, please give a copy to the City Recorder for the record. 6) Yqa may give written comments to the City Recorder for the record if you do not wish to speak. (Comments can be added to the back of this sheet if necessary) 7) Speakers are solely; responsible for the content of their public statement: Agenda topiditem number "1 ' OR Topic for public forum (non agenda it Land 'Use Public RealiRg Please indicate the following. For: Against: Challenge for Conflict of fnterest or Bias if you are challenging a member (a city councilor or;a planning corri;nsissiouer) with a conflict of interest or bias, please write yoiu- allegation'eomplete with supporting facts on this form and deliver it to the clerk' immediately. The Presiding Officer will address the -written challenge with the member. Please be respectful of the proceeding and do not .interrupt:. You may also provide testimony about the challenge when you testify during the normal order ofproceedings. Written ConuneutslCliallenge: ` The Public Meeting cnv requires that all city meetings are open to the public. Oregon lav� does not dhvays require that the public be permitted to spew, Tire Ashland City. Council generally in-idies flee public to speak on agenda items and during public forum on non -agenda items unless time constraints limit public testimony. No -person lzcrs an absolute right to speak or participate in every phase of a proceeding. Please respect the order ofproceedings for public bearings and strictly fol1mv the directions of the presiding officer. ' Behcnior or actions ivhich are unreasonably loud or aisnipiive are disrespecMj d, and may constitute disorderly conduct. Qjf riders -4!11 be requested to teave the room, Comments and statements by speakers do notrepresenttlre opinion of the City Council, City Of5cers or employees or the City of Ashland From: City ofAshland, Oregon Sent: Saturday, November 18,2O231O:32AK4 To: City Recorder >; Uo[indeColt|e � Subject: Council Public Testimony Form Submitted [EXTERNAL SENDER) *** FORM FIELD UATA*** Full Name: Rich Rohde Ph Meeting Date: November Z1,2O23 Type ofTestimony: WRITTEN Written Testimony: Mayor and Ashland City Councilors: First I want to acknowledge that the new version of the anti camping ordinance you are considering at the Novembe 21 meeting has been improved from the first version at the last meeting. Taking out the term "voluntary homeless" is a step forward. The Ashland ont|-humnc|ays anti -camping ordinance is Unnecessary, extra punitive, probably unconstitutional and will destroy some of the trust that has been developing despite the obstacles of the anti -homeless lobby. This has been thrust into our community without any chance for involvement, consultation or compromise. We need to stop this continuance of conflict, The best practice for addressing social and health policies is aways to include those with lived experienc in the planning. This was not done in developing this policy that is without any public involvement. Let us join together to continue the positve solutions that Ashland has been making through building trust and collaboration on our issues of emergency housing. We need to end this Negative, punitive, criminalizing ordinance to now, The issue of camping while homeless should he directed tothe soon to be Ashland Homeless Master Plan folks tosolve not criminalize, *** USER INFORMATION **� 3ubschberID:-1 SubrchberUserNanme: SubscrberErnai/: KemoheAddrmss:6G.241.70.7G RennoteHmst:56.241.7O.76 RemuteUsec From: City nfAshland, Oregon Sent: Monday, November 2O,Z0236:U7Pk4 To: City Recorder DnhndaCotde Subject: Council Public Testimony Form Submitted [EXTERNAL SENDER] Full Name: samahpau| Ph 8- Email: Meeting Date :NOV 212O23 Type ofTestimony: WRITTEN Written Testimony: I don't think that people who cannot find a place to sleep should be penalized for camping, A camping area should be provided. If Ashland feels it is so important to stop people from camping, it should have spent resources ooafacility with more than 32beds. *** USER INFORMATION ^�� 6ubsoibedD:-1 SubscdberUsenNannc: SubscriberEnnaU: RemoieAddress: 66.24130.76 RemoteHos(,6G.241,7O76 From: City ofAshland, Oregon Sent: Tuesday, November 212O23lD:O8Ak4 To: City Recorder Doh|UaCo11|e Subject: Council Public Testimony Form Submitted [EXTERNAL SENDER] **^ FORM FIELD DATA*** Full Name: Nancy Roberts Phone: ErnoU Meeting Date :I1/2 Type ufTestimony: WRITTEN Written Testimony: I am a resident of Ashland, I have read the Acting City Attorney's report and proposed ORDINANCE RELATING T0PROHIBITED CAMPING AND PROHIBITED OCCUPANCY; AMENDING AMC CHAPTER 1O.46.B1OTHROUGH AMC 10.46.050. | ask the City Council members to approve the first reading of this propoaal as bsen/es the greater good for all |nthe City ofAshland. Thank you *** USER INFORMATION *�� Subsc/ibedD:-1 GubsrrberUsedName 5mbocdberEnnaU: KomnteAddrens:S6.241.7O.78 RernnteHost:6G.24l.7O.76 RemoteUsec From. City ofAshland, Oregon Sent: Monday, November 20,2O232:32PM To: City Recorder DorindaCntde > Subject, Council Public Testimony Form Submitted [EXTERNAL SENDER] *** *** FORK4FIELD DATA Full Name: Mark Brouillard Phone:2066617085 Meeting Date :1I/2 Type ofTestimony: WRITTEN Written Testimony: When aconstant stream ofcomplaints about 5Gfills the air msbdoes twice monthly, |tcan indeed have tangible unintended consequences for a city's economic well-being, Here are a few ways in which this might happen: 1. Deterrence of Investments: If the complaints create an atmosphere of uncertainty and negativity, potential investors might be hesitant to commit to projects or initiatives related to 5G infrastructure. This can slow down economic development and limit job creation. 2. Stalled Technological Advancements: Cities often rely on cutting -edge technology to enhance various services, from transportation to healthcare. Persistent complaints may discourage the implementation of5Gtechnology, hindering the city's ability to stay competitive and offer state-of- the-art services. 3, Attrition of Talent: Cities that embrace technological advancements tend to attract skilled professionals and businesses in the tech sector. if a city becomes known for resisting or complaining about SG,itmay struggle to retain or attract top talent, leading to a brain drain that -impacts economic growth.4. Negative Public Image: Continuous complaints can contribute to a negative public image. This can affect tourism, the local housing market, and the overall desirability of the city for residents and businesses alike, 5. Missed Opportunities for Innovation: 5G has the potential to spur innovation in various industries. If the focus remains on complaints rather than exploring how SG can benefit the city, there's a risk of missing out on opportunities for innovation and growth. Weneed 5Gand vveneed itnow, 0Vecannot take another financial hit against hec<ty'oeconomic landscape. Since is seems that poems get the most attention with regards to 5G here goes: In the realm of speed and bytes, we stand, A world transformed by a digital hand, Whispers of progress in the air, A tale of 5G, beyond compare, Faster than ever, the data f|ovxs,A symphony ofconnectivity that steadily grows. In the blink of an eye, messages sent, Aseano|ens dance of bits, no time misspent. Highways of information, swift and wide, No corner untouched, no place to hide. Streaming dreams with crystal clarity, Atechnological leap, a boundless rahty. Healthcare elevated, o lifeline anew, Surgeons and patients, the distance through, Remote diagnostics, a healing grace, SGconnects hearts inalife-saving embrace, Smart cities awaken, sensors in sync, Traffic tamed, pollution's blink. Efficiency reigning, a greener scene, A sustainable future, where we convene. Autonomous wonders traverse the street, 5G steering, a journey so fleet, Cars that communicate, navigate, and learn, A revolution on wheels, a page to turn, Education soaring on digital wings, Classrooms without walls, where learning sings. Global access to knowledge's door, SGopens |twide, forevermore. Industries transformed, innovation atits core, Aworld ofpossibilities, opening every door. Economic growth, arising tide, |nthe 5Gera, where vve abide. But in this tale of progress and speed, Concerns arise, caution we heed, Privacy guarded, security tight, A dance with 5G, balanced and right. As we ride the waves of this digital sea, 5G, a beacon of connectivity. Atool tushape aworld brand new, |nits embrace, vvefind breakthrough. Cheers, *** USER INFORMATION *** SubscrbedD:'l Subscribe rUsedName: SubsodberEmai|: RemoteAddress:S62413O76 RemoteHost:6G.241.7D.78 RemoteUxec From: City ofAshland, Oregon Sent: Monday, November 2O,2Q233:37PK4 To: City Recorder >;DohndaCottle Subject: Council Public Testimony Form Submitted [EXTERNAL SENDER] *** FORM FIELD DATA*** Full Name: Ana D.Castellanos Pbone:458-265-8251 Meeting Date :11/21/2D28 Type mfTestimony: WRITTEN Written Testimony: I am writing on behalf of the decision for the Ashland City Council to vote on the homeless camping ban, also known as: the criminalization of homeless individuals. I am against this decision per my own personal testimony, as described in this letter. I have personally experienced homelessness eight times, Each of those times was due to unemployment or the affects of abuse or injustice with either a former employer or Landlord/Property Management company. I did NOT become homeless due to an addiction to drugs or alcohol, or for my decision to willfully commit a crime. The lack of available affordable housing, compounded by the lack of adequate counseling services, and the fact that people discriminate against the low-income and homeless, and anyone who is different from them has caused the increase in homeless in our community ? especially during the CUV|D-19 pandemic. It is more difficult for an individual with a chno1na| record to get hired at ajob with an affordable monthly earning; minimum wage jobs don?t pay enough for the employee to afford paying for the high monthly rent in our community, K0onexo, individuals with a cdcnins| record experience difficulties |ofinding o rental. Thus, when they get turned down for a job and housing, their only choice is to live on the streets and set up a tent wherever they can. Although I haven?t personally experienced this, I want you to know that I may soon experience this, due to the fact that I have worked for employers with shady business practices that I didn?t approve of, and have also been dealing with abusive and deceptive Landlords who continue to blame me for their choices ? all because I refuse to be taken advantage of by them and choose to stand up against their unjust ways; I believe in living a life of integrity. The evidence of that is in the fact that I have not gone back to my old ways of committing crimes to get the money that I need; I was transformed, Should you pass the ordinance to forbid camping and | end uphaving tobecome homeless in the near future, I will only end up in jail. Studies have shown that it?s more expensive to pay the price for the incarceration ofthe homeless, than to provide the homeless individuals with housing. This includes me, because |?rn in the middle of the application process for applying for Disability Benefits, Furthermore, because I truly care about my community, I continue to work as a volunteer Security Off icer in our community, and gladly report every violation. Hence the reason why I?m at war with unethical employers and Landlords; evil -doers hate justice. I?m not only fighting for myself. I?m also fighting for others who are suffering as I am, who are choosing to remain silent. I stand for the silent! Please reconsider your decision to ban camping for the homeless. As an individual who experiences chronic homelessness, I have a plan for the homeless in our community, and I? willing to share my plan with you, as well as work to assist with the homeless. Thank you for your understanding! Ana D. Castellanos *** USER INFORMATION *** 6ubuchhedD:-1 SuhschberUserNarne: SubochberErnaU: RemoheAddress: 66.241.78.76 RemoteHost:66.241 ASHLAN0CITY COUNCIL BUSINESS MEETING Minutes CALL nOORDER Mayor Graham called the meeting toorder otBp.m. X. LondAoknovvedgenlent* Councilor Doh|eread the land acknowledgement. |[ PLEDGE OF ALLEGIANCE Councilor Kaplan led the pledge ofallegiance. 111. ROLL CALL Mayor Graham & Councilors Hyatt, Bloom, Dahle, Kaplan, DuQuenne, and Hansen were present. |V. MAYOR'S ANNOUNCEMENTS Mayor Graham spoke about the housing resources fair open house on Thursday November 91h 2023 at the Ashland public library. Gnzhonn also reminded those gathered of the rules for signing up to speak as part of either the public forum or the public comment sections. V. APPROVAL OFMINUTES k. Minutes ofthe October lGm2023Study Session Meeting 2. Minutes ofthe October l7m2O23Business Meeting 3. Minutes ofthe October 27mSpecial Business Meeting Kaplan/Dahle m/s to approve the minutes of the October 161h 2023 Study Session Meeting, the October 17 m2023 Business Meeting and the October 27 t»Special Business Meeting. Roll Call Vote: Councilors Hyatt, BKoomm,DahUe, Kaplan, DuQuemmm\Hansen YES. Motion passed. V[ SPECIAL PRESENTATIONS 1. Public Arts Advisory Committee Annual Report Associate Planner and Staff Liaisons for the Public Arts Advisory Committee Jennifer Chenoweth and Chair of the Public Arts Advisory Committee Ken Engelund provided a presentation (see attached presentation) about the recent work from PACC. Graham thanked PACC for the presentation. Hansen asked about the funding for Ancestors Future: Crystalizing Our Call. Engelund replied that the estimated budget would be $170,000 with $60,000 already pledged towards it. Bloom asked about future projects planned for South Ashland. Engelund responded that it could be possible but would require collaboration with ODOT and Scott Fleury. Graham asked about the possibility of projectsin South Ashland closer to the freeway. Engelund responded that no current projects were planned but was open ioinstalling future works inthat area. 2. Croman Mill Development Update Community Development Director Brandon Goldman, and Town LLC members Mike Weinstock and WikeMehoffvprovdedupdotesondopreoontodonontheongoinQCronnonMiUDeve|oprnmnt(Soe attached presentation). Goldman explained the options being considered for site cleanup and CITY COUNCILOR STUDY SESSION MEETING, CITY OF ASHLAND, NOVEMBER 7,2023 PI remediaUonplans, adding that approximately l2,O80oubiooquonafeetofooi|viUnoedtobm removed with decontamination being a prerequisite before the property can be developed. Kaplan asked when the rornodiotion plan would becreated, which Goldman answered would not be figured out until a method of removal/remediation had been finalized. DuQuenne asked about the number of affordable houses within the planned development. Weinstock replied that affordable housing numbers will be dependent on funding, grants, and tax breaks, adding that the exact number would be clarified as the project progresses. Dahle asked about proposed changes to land use based on the idea that the current land use code was not adequate. Weinstock responded that the 2010 land use code was structured more towards larger corporate entities, while the current plan reflects changes inneeds around housing and employment. k4ohoffvadded that the 2OlOland use code didn't factor in workers needs such as daycare. Hansen mentioned that the south Ashland Shop-n- kart and south Ashland shopping center properties could also be incorporated for further development. Kaplan mentioned that fiber pilot program and Climate & Environmental Policy Advisory Committee discussions would be of note to Weinstock and Mehaffy. Weinstock and Mehaffy responded that they have already factored in these two programs with planned development. Graham reminded the Council that the City's role within this development was still being formulated. VU. CITY MANAGER'S REPORT Deputy City Manager Sabrina Cutkareminded the Council that City Services would beclosed on NovernberlYh , 2023, for VeteransDay. She also stated that conversation clusters had been added to several City parks, that the November 2023 newsletter would be sent out soon. Cotta stated that the next study session would cover water management and conservation plans, water utility rates and plans for finding oCity Manager. \/Ui PUBLIC FORUM Before comments begun, Mayor Graham laid out the rules for the public forum. 1. Peter Finkle/Ashiand/Submitted an essay to the record. Explained that there are 52 pieces of acknowledged artworks in the city, which he estimated is about 10% of the actual art that is in schools and on private property. Encouraged everyone to engage with, create, and display art across the city. 2. Jeff Benton/Ashland/ Voiced love for the community. Talked about personal struggle with being unhoused and expressed gratitude to services that helped him overcome beinQunhouamd. 3. Suzanne Zapf/Ashiand/Asked for a fee reduction of $5,218 for her subdivision zoning application. Also asked for o reduction of$2,555from the approximately $4,O8O cost for the final plan outline. 4. Mark Brouillard/Ashland/Apo log ized for an e-mail sent to Ashland PD regarding a traffic stop. Healso apologized for his behavior during o non -speeding related traffic stop. Thanked Ashland PUfor their time and willingness totalk. 5. Helga Mot ley/Ash Ka nd/Spoke about her time providing meals uspart ofthe open community. Asked if Pioneer Hall could be opened for meal services. CITY COUNCILOR STUDY SESSION MEETING, CITY OF ASHLAND, NOVEMBER 7, 2023 P. 2 6. Debra N*imemmonder/AshUaaedfeomthcdAoh|ondwoabeoorningo^outed community" around the unhoused. Expressed opposition to the proposed camping ordinance, adding that "it's not a crime to be homeless." Expressed concerns about the definition of^nauoonob|e^inthe eyes ofthe City and Ashland PD. 7. Austin Konzelman/Ashiand/Voiced opposition to the proposed camping ordinance. N. Jesse Carson Hammi8ton/A°hYa nd/Spoke tothe harshness ofthe proposed camping ordinance and how it could provide too much power to the police. Expressed desire to bridge the gap between classes via more community outreach across boundaries. 4. Elizabeth Hallett/Ashiand/Representing the Peace House, Gave information regarding the history ofmeals being provided tothe unhouoodwithin Ashland. Asked for Pioneer Hall tobeused 000space toprovide meals, 10. Karen Hill-Wagon/Ashiand/S poke about her time doing volunteer work in support of the unhououdcommunity, Asked that Pioneer Hall bemade available for meals for the homeless. 11. Vanessa Houk/Ashiand/Spoke about a 72-year-old woman who was dropped off at Pioneer Hall and was able tostay there for shelter. Added that the woman was later housed, which was a direct result of community efforts. Asked that Pioneer Hall be available for the unhoused. 12.Jawon Hmok/Ashland{Spoketoincrease inpeople who needed food support, including both housed and unhoused people. Asked that Pioneer Hall be available for the unhousedand for those with food insecurity, 13.Debmrah Depu is/Ash UandJSpoke about her experience being ovan dweller. Asked that Pioneer Hall beopen for meals. 14.Rich Ronde/Ash land/S poke in opposition of the planned camping ordinance.. Felt that it would divide the unhoused between those who are "voluntarily homeless" and "involuntarily homeless." Suspected that the ordinance was created without community engagement. 15,Pmtty Holman/Ashiand/Felt that planned 5G towers were unnecessary considering infrastructure already in place for wireless communication. 16. Mirriarn Reed/Ashiand/Voiced concerns regarding potential 5G ordinance and the health risks associated with it. 17. Kelly Marcotruli/Ashressedopp|eciationfor the {ounci|'aefforts to meet the new challenges regarding the 5Gordinance. 10.Ivy Ross/AmhUand/Submitted onemail tothe record about the dangers offires involving cell towers. Voiced concerns regarding the League of Oregon Cities group and the potential environmental impacts of5G. 19. Alan Rathsam/Ashland/Submitted a report to the record. Spoke about his background as a retired engineer and his research around cell towers and radiation. Felt that cell towers near schools were exposing children to radiation levels that could cause cognizant development problems. |)( UNFINISHED BUSINESS 1. Scope of Work for Homelessness Masterplan CITY COUNCILOR STUDY SESSION MEETING, CITY OF ASHLAND, NOVEMBER 7,2023 P3 Graham mentioned that the Council had received orequest from the Housing and Human Services Advisory Committee about creating a Homelessness Masterplan. Kaplan spoke about the 132% increase in homelessness in Jackson County as a whole and what options are available for the City moving forward. Bloom added that any proposed plans would need to factor in funding opportunities and limitations. Bloom also stressed the need for a comprehensive plan. DuQuenne asked if the input of the unhoused would be included in the process, which Kaplan confirmed would likely occur. Hansen praised the work ofCouncilors Kaplan and Bloom oawell oathe members ofthe Housing and Human Services Advisory Committee. DuQuenne asked about safety concerns for the Ashland St. shelter, which Graham responded would be discussed at the nextmeeting. The council took recess for 8 minutes. X. NEW BUISNESS U. North Mountain Avenue Protected Bike Lane and Parking Approval Public Works Director Scott Fleury and Chair of the Transportation Advisory Committee Linda Peterson -Adams spoke about the recommendations from the Transportation Advisory Committee for North Mountain Avenue. Fleury noted that parking would be removed to allow for a protected bike lane, the first in the city. Peterson -Adams described the process that TAC went through for making their decision regarding the protected bike lane and removal ofparking. Hansen suggested that bike boxes be added at the intersections of North Mountain Ave. and Main Street and the intersection of North Mountain Ave. and Hersey Street. Both Fleury and Peterson -Adams agreed that TAC would investigate adding them, citing data regarding bike accidents and near misses. Kaplan asked about the process of putting a bike box in the roadway. Fleury explained what a bike box is and what it would look like on the road. Kaplan suggested that bike boxes be put into other high priority intersections to help protect cyclists. Peterson -Adams responded that the request could be looked at after the current project is completed. Fleury added that adding bike boxes could be included with the ongoing Ashland Street project. DuQuennoroiaedconcernouhoutthetoto|cootoftheprn|ect and TAC'soverall project budget. Fleury estimated that the total project oostforthe entire corridor would be around $8 or $9 million, factoring in AU4 improvements, sidewalk infiU, pedestrian oofoLy improvements, improvements on the railway crossing, and storm drain improvements. Fleury also noted that the addition of bike boxes would not be a significant increase to the overall project budget. Dahle asked about the near misses by the railroad tracks intersection. Fleury and Peterson - Adams clarified the circumstances of these near -misses and that plans were being discussed by T4Ctodeal with the problem. Bloom asked about the bike lanes and placement ofstop signs on Wightman Street. Fleury responded that placement of stop signs had a bit of leeway, adding that TAC had considered tweaking the stop sign placement to make it more uniform with the rest of the city. Hyatt asked about putting a bike warning sign on Mountain Ave. near B Street. Fleury responded that TAC planned to put in the requested bike warning sign. Kaplan suggested using low concrete curbs and steel poles instead of plastic poles to protect the bike lanes. Fleury mentioned that the plastic poles were more useful when taking into consideration the needs of emergency services and potential accidents from people running into the poles. Hansen added that both the proposed Mountain Ave. project and the ongoing Ashland St. project should beseen os pilot programs for potential changes. CITY COUNCILOR STUDY SESSION MEETING, CITY OF ASHLAND, NOVEMBER 7,2023 P. 4 Public Comments 1. Barb lammd/rhonkedthe council for taking the discussion about the bike lane on Mountain Ave. seriously. Praised the plan for rnoWng streets safer for everyone, including pedestrians and drivers. 2. Ariel Daniel/Ashland/S poke about her experience as a cyclist in Ashland. Spoke to the need for Ashland to be made more walkable and bikeable. 3. Gary Snd/vpokminsupportofthopoqectNotkzedonovernghtinthodeoign around protected bike lanes and gave suggestions tofix the issue. Councilor Doh|easked ifany changes could still bemade towards the project atthis point, which Fleury answered could still happen as needed until a final plan was drafted. Spoke to the public comments and input regarding the width of the bike lane. Public Comments (Conhn"ed) 4. Michael Orenduyand/SentopopertotheCounciiSpoketnroncennothctaoftdkisions for bike lanes do not gofar enough to protect cyclists. Felt that hard divisions would both protect cyclists and take upless resources. DuQuenne asked Fleury to clarify emergency vehicle navigation regarding the protected bike lane. Fleury responded that the width ofthe bike lane would allow for emergency vehicles topass bv without issue. DuQuenne also asked if E-Bikes would be allowed in bike lanes. Fleury responded that category 1 and 2 E-bikes would be allowed in the bike lane and that category 3 E-bikes would not. DuQuenne asked about the origin of the $9 million fund that Fleury cited. Fleury responded that the money came from the Food and Beverage Tax fund. Fleury added that funding for the North Mountain Ave. funding would also come from the Oregon Transportation Infrastructure Bonk. Bloom asked about the definition of a Class 2 and Class 3 E-Bike. Fleury clarified that the class differences for E-Bikeuare based onthe power ofthe electric motor. Hansen/Bloom m/s approve the removal mf parking on North Mountain Ave. and install protected bike lanes and bike boxes where feasible as recommended byTAC and to ask staff to include bike boxes where application is possible. DISCUSSION Hansen highlighted the large amount of work that TAC had done, along with the large amount of public testimony. He felt that the change would be a huge step for the Ashland community. Bloom felt that the proposal was a good compromise between the committee and public. DuQuenne mentioned that TAC might consider adding stop signs near the railroad track area based on previous discussions. Kaplan thanked TAC and the various groups who contributed to the proposal. Roll Call Vote: Councilor Kaplan, DmhDe,Bloom, Hyatt, Hansen and DuQuenne YES. Motion passed. 2. Resolution Loan Authorization from Special Public Works Funds to the Ashland St. Rehabilitation Fleury explained the request for loan authorization from Oregon Infrastructure Finance Authority to CITY COUNCILOR STUDY SESSION MEETING, CITY OF ASHLAND, NOVEMBER 7,2023 P. 5 and Beverage tax, Fleury stated the loan would be $4.8 million with a 3.05% interest and initial maturity term ofthree years. Hyatt asked about the initial maturity term and early payment options. Fleury responded that early payment options were already being discussed via the usage of the Food and Beverage Tax funds. Hyatt noted that the Food and Beverage Tax sunsets in 2030, and the possibility of terms extending pass that date. Fleury responded that the City would not be able to borrow beyond forecasted revenue but could use funds raised by other specific taxes. Hyatt asked about future interest rates. Fleury responded that he did not expect the interest rate to rise if changes inpayment happen. Kaplan asked about the time frame ofthe project. F|eurynotodthut the project iovveUundenwu\\vviththopovinQportiunof1heprojectnetforApri|of2O2zivv/ththe project being finished byMay of2O24. Hyatt/Kaplan m/s to authorize a loan from the Special Public Works fund by entering a finance contract with the Oregon Infrastructure Finance Authority. Hyatt noted the 3%interest rate and noting that the work need onAshland Stwas o necessity. DuQuenne voiced her disapproval based on the financial burden and project length. Roll Call Vote: Councilor Kaplan, DahUe,Bloom, Hyatt and Hansen YES. DuQuemneNO. Motion =/s to approve the City Manager tosign a legal proved financing contract with the Infrastructure Finance Authority for financing the Ashland Strehabilitation project. DISCUSSION: Hansen spoke tothe necessity ofthe project. Roll Call Vote: Councilor Kaplan, DshUe,Bloom, Hyatt and Hansen YES. Dmquenne NO. Motion passed. 3. Employment Agreement Deputy City Manager as Acting City Manager Graham explained the reasoning behind making the change. Dahle/Blmommm/s %o adopt the employment agreement between the City of Ashland and Deputy City Manager Sabrina Cotta and authorize the Mayor to sign. DISCUSSION: Dahle expressed gratitude for the work that Cotta has done for the city. Roll Call Vote: Councilor KapDan,DmhUe, Bloom, Hyatt, Hansen and DuQuemne YES. Motion passed. 1. First Reading of Ordinance 3226 - An ordinance establishing Hours of Parks Closure Parks and Recreation Director Leslie Eldridge appeared via zoom displayed a presentation detailing thop|onnedhoumofpurkoo|ooureondtharoosoningbmhindestob|ishingthoordinoncu/See attached preaenLotion\.Eldridge noted that the proposed ordinance would establish hours of closure for all City parks between l2:OOAk4and 5:OO4iN,with onexception being made for special events cleared bvParks. Hyatt asked ifthe skate park would boincluded within the boundaries ofthe ordinance as its hours differ. Eldridge responded that she'd examine the skate park's hours and see how best to incorporate it into the ordinance. Bloom asked about potential liability issues around having the skate park's hours changed to fit the ordinance. Acting City Attorney Doug McGeary suggested adding additional language pulling from the Ashland Municipal Code to address the CITY COUNCILOR STUDY SESSION MEETING, CITY OF ASHLAND, NOVEMBER 7, 2023 P. 6 challenge presented by the skate park. Hyatt/Hansen m/s to move Ordinance 3226 back to The Parks commission for deliberation on certain parks such as the skate park and similar and for the addition of language recommended by the city attorney. DISCUSSION: Hyatt noted that the discussion regarding the skate park should be factored into the ordinance as opposed to moving forward and dealing with issues down the line. Hansen agreed, adding discussion around the unhoused. Roll Call Vote: Councilor Kaplan, Dahle, Bloom, Hyatt, Hansen and DuQuenne YES. Motion passed. 2. First Reading of Alcohol Use in Parks (moved to next meeting) 3. Severe Weather Shelter Contract and Management Emergency Management Coordinator Kelly Burns laid out the details of the contract with OHRA for a severe weather shelter. Bloom asked if the discussion around temperature requirements for the shelter to open would be appropriate now. Graham responded that it wouldn't be appropriate. Hyatt asked about possible issues with insurance regarding the shelter building. Cotta responded that while liabilities were present, insurance was in place. DuQuenne asked about what day-to-day operations would look like. Burns replied that the shelter would open on a 48-hour notice if temperatures are expected to be below 32 degrees Fahrenheit, with it opening at 5 PM. An evening meal would be provided with the lights out at 9 PM. The doors would be closed at 10 PM. The lights would come on at 6:30 AM followed by a morning meal with the closing time being 9 AM. DuQuenne asked how the severe weather shelter would work alongside the 24/7 shelter, as both share the same building. Burns responded that the two shelters would have zero overlap beyond sharing the building. DuQuenne asked if staffing would be the same for both shelters, which Burns stated would not be happening because of OHRA's different staffing needs. DuQuenne asked about the $2,142.22 set aside for daily operations, which Burns responded were covered by a Department of Administrative Services grant. Bloom/Kaplan m/s to authorize the Deputy City Manager to sign a contract with OHRA for Severe Weather Shelter coordination services utilizing funding appropriated to cover the cost. No discussion Roll Call Vote: Councilor Kaplan, Dahle, Bloom, Hyatt, Hansen and DuQuenne YES. Motion passed. 4. Resolution 2023-26 - BIN 23-25 Budget Transfer (moved to next meeting) 5. Contact for Full Fiber Network Pilot Program Equipment (moved to next meeting) 6. Lomakatsi Restoration Project for Forestry Services Fire Chief Chris Chambers explained the basis of the project as well as the reasoning behind it. Chambers added that Lomakatsi Restoration had been involved with previous resiliency and stewardship projects within the area since 2010. Public Comments Erick Navickas/Ashiandl Noted that there should be more discussion on this project. Navickas provided history regarding logging and clear cutting within the discussed area. Noted possible issues with soil conditions landslide potentials if trees are removed. Agreed that the trees should be CITY COUNCILOR STUDY SESSION MEETING, CITY OF ASHLAND, NOVEMBER 7,2023 P. 7 dealt with, but not inocommercial manner. Graham asked about the potential impact ofdelaying discussion until the next meeting. Chambers responded that it wouldn't have much of an effect now, but that concerns had been raised by the mountain bike community regarding delayingihe contract beyond ofew weeks. Hansen asked why the contract needed tobesigned inthe immediate future as opposed to in a few months'time. Chambers responded that the contract was contingent on the value of the recovered trees as well as issues around fire danger in the area. Chambers added that the potential contract price could double or triple if it was not addressed within the next few weeks. Due of a lack of time, continued discussion and voting were moved to next session. 7. Amend Resolution 2023-06 to Change the Forest Lands Standing Advisory Committee to the Forest Lands Management Advisory Committee (moved to next meeting) )(U. ADJOURNMENT OF BUSINESS MEETING The meeting adjourned at 9:30 p.m. by Mayor Graham. Respectfully Submitted by: City Recorder Alissa Kolodzinski Mayor Tonya Graham CITY COUNCILOR STUDY SESSION MEETING, CITY OF ASHLAND, NOVEMBER 7,2023 P. 8 Ashland Public Arts Advisory Committee Meetings The committee meets the 3rd Thursday of the. month at 4:00 p.m, at Lhe Co mmt inity Development Building Ot 51 %eirIl rn Way Member Term Limits Members serve 3 yearterms expiring April 30th of each year Members Staff Members Ken Engelund, Chair Gina DuOuenne Council Liaison Laura Bloom. Jennifer Chenovjeth, Staff Liaison .Tessa Elbettor Biandon Goldman,: Co nmunify.Develop tlaisan Cassie Preskenis Stef Seffinge , Pu lksLiaison Stanley Smith 'Flea-d ier Warden Vacant Position Ancestor's Future Crystalizing Our Call 4 January Public Forum at i Ashland Public library -- •> Juneteenth Picnic •: Ashland Parks Foundation 4 Public Arts Advisory Committee Fundraising ' 4 Article in AGA Guide 14�f ,.-Poster at Chamber Dinner Where the Craw Lights John Pugh Elks Building More Protect •: June Invitational Presentation at the Pugh ' Studio. June Greeters meeting at the Pugh Studio' IS •} Fourth of July Booth <• Consultation with indigenous Community •:� Article in the Annual Gallery GWde "Lz-z__-- �� C) Postel at the Chamber Dinner 3 Chamber support with ani in the Annual Chamber Publication, Living and Warong in Ashland. --- -- - -- to Public Art •fCards d k e• Chamber Offices, City offices, and CITYy, RSNt! tYn ]pK Oregon Welcome Center I'zcGdtLlris F� M�At:KINC 7Ci)lk, Map ' -E Re -order of 1,000 more copies to K. distribute Kudos to the Art Authority and local artist Bruce Bayard .A x}W:sr.§§. Y.k • .•x,..tXkt.�.. .:.. }".t'. �+xs. w$t. SdA �.�. k¢"�'�!, '. ... .sF �? #� f'v Community Art Project Oregon Department of Transportation Utility Controller Boxes ODOT for #� v and City of Ashland MOU t":• >pointing/wrapping controller boxes... d• Goal to point/wrap first 3 this calendar. year •:• Long-term goal to complete 20 eligible boxes over the next to years 'r - O Local artist and local neighborhood art and `. participation <:• Haines & Friends Grant would allow to can 2 or °3 additional boxes this year _ Marking Ashland Places II S• Public Arts Advisory Committee and r Historic Preservation Advisory Committee bollaboration for public art in the Downtown Historic District •: Formed task group with representation from the Parks and Recreation commission ' t•.Another work of philanthropy 'We Are lHere" 3 present the history of our region. { i Ashland Parks and Recreation Contains a grand A `f� collection of Public Art Nffi •: Long-range goal of "Public Arts In Every Park". Ashland School District Art Collection •i Collection of hundreds of student art works, mural, and sculptures Ashland School District INSPIRING LEARNING FOR LIFE Cl REPLACE WITH: Figare 3A3.2.Ofiin...i.s. Street Framework REPLACE WITH. Figure 18.3.2Af�9,,j�13. 7raneh Framework All ]..Icd oa an existing er pl—d -.4— "1 --..d., visit stop and other avociatcd densit fzciliues untcss the Co-mnwnity Devalopment Director REPLACE WITH: Active Edge Sre ft a Buildings shall be ee[6xk>wcmoreihan test feet from apublic sidewalk unless addiclonnl ,dback area Liuscd for pedestrian entries, such —lc— rrfor-iestriwi =6,ibo such as troman Mitt Neighborhood, Ashland, Oregon eomarano.�saacM lam. wwnon��.n 0 10 Town NeN=r 1".. De s.— wnva Nawaits Inc.. Planning PTA, Ul AY -- - - - - - - - - - - - - - - - - - - - - - - Ph— 0., i.ddes a represencacive sampling of all b.Ildinp in wt— ph.-,, 1.0.di.g "compatible —.—W, and rezidenual, as well as parks and open space. The xcsidential includes dgk- EatnitY as yell as multi -Family. l a� 11 J.2423 CITY MANAGER'S OFFICE - Emergency Shelter. The teamwork that took place across City departments to get the Emergency Homeless Shelter ready was exceptional. Big shout out to the following City staff for their assistance on the project. c Public Works Department Steve Walker, Giovani Cavalli, Ed Walker, Jason Robustelli, Matt Christensen, Jeremy Lowe, Traver, Nlestrath, Wes Niestrath, Grant Tecmire, Chuck Schweizer, Shawn hales, Arthur Newish, Josh Roberson, Robert Halbritter, DaVe Arnold, Cathy Croaker & Mike Morrison Electric Department. Jess Hawkins Community Development Department: Linda Reid & Brandon Goldman o City Manager's office: Kelly Burns Our DEI consultants held 10 focus groups, along with one-on-one interviews. These groups were made up of employees from all departments in the City. Next steps will be a city-wide survey. City staff and the Ashland Chamber of Commerce did a walking review of our downtown planters in preparation for an upcoming downtown spring beautification effort. New Website: City staff met with a representative from CIVIcfus to discuss next steps for the new City welodho November News: The November 2023 newsletter is available online at ashl_nnd.ar.uslcaglmunicationv, and will be mailed out in City Utility Bills during the month of November. The newsletter contains December happenings. Coffee & Conversation with Council and the City Staff: The third Coffee & Conversation gathering will take place on Tuesday, November 14, 8:30-10 a.m, at SOU (Southern Oregon University) in the Hannon Library/Meese Room. Councilors, Bob Kaplan and Eric Hansen will attend. Staff will include Sabrina Cotter and Kelly Burns, COMMUNITY DEVELOPMENT: . Brandon Goldman represented Ashland at the Oregon Annual Planning conference. ELECTRIC: • Tom McBartlett represented the City at the Oregon Municipal Electric Utilities Association annual meeting and learned more about what is happening at the state and federal level regarding utilities. Next week he will do the same at the Northwest Regional Utilities Board meeting where he is a board ember as well as the Public Power Council meeting of which we are a member. It is with these entities the discussion and advocacy for the upcoming BRA (Bonneville Power Administration) contract is taking place. FINANCE: Pagel of In Accounting/Finance is thick Into Audit right now. Auditors are doing their testing, and staff continue to move ahead wl th audit deliverables. • utility Billing (UB) continues to train new staff. Also been at work testing the new software upgrade/conversion to the next level of Tyler Munis. Utility assistance programs {aahlgnd.— ie UilitvAs mispR£e.) are underway and we are currently accepting applications. Ur, has also opened to the public on Fridays at The Grove. • Other ongoing projects: USDA loan draft for the Rural Energy Savings Plan loan to provide low-cost funds to residents to upgrade their electrical systems o Contracts& Procurement amendments ., Revenue Study ., Continued accounting/budget support city-wide FIRE: • A soft opening of Community Connect was launched in Tote October, Community Connect is a free, secure and easy -to -use platform that allows citizens to share critical information about their household that will old emergency responders. This platform is only for those who live in Ashland. Those who live outside of the City can engage with Community Connect for Medford or Fire District 3. Ashland residents can go to communityeohnectio(info(ar-ashiand. PARKS & RECREATION: Senlar Set Rces Division -The Senior Flu and COVID-19 Vaccination Clinic on October 13 was a great s sis providing 240 shots for 160 people. A second clinic on October 27 delivered 160 shots far 140 people. Unfortunately, some participants had to be rescheduled for the COVID vaccine due to supply chain barriers. Many thanks to funders AGE+, Mountain Meadows Community Foundation, and Ashland Community Hospital Foundation and the 23 volunteers required to host two clinic days. Page 2 of 4 .,`I.. -f,.p•, �� yr,o • Parks -The Conversation Clusters project launched on Monday, October 30. The Open Space/Trails .raw built and installed benches at Glenwood and Garfield Parks, and stockade chairs are ready to put out at Uthic Park. senior Services Superintendent Isfeen Glatt has created signage, an online survey to collect community feedback and a news release. She also pushed the information out to the Ashland Parks and Recreation homepage and Face book page. Glenwood Park Page 3 of 4 F City Manager's Report The Ashland.lapanese Garden Anniversary Celebration took place oa Sunday, October 22. An estimated 800 people attended despite the rain. Visitors enjoyed the exhibits put on by Southern Oregon.lapeness Association, Dadra Tea, bonsai displays by docents and the Ashland Parks Foundation. Some lovely photos were taken by Bob Palermini and are included in this Ashland.News article: nttps(Li hland newslpt oDCgpllety_.gsnignd�ioga _gorde..n_.annygr ry-celebtatiaLll. • The Park superintendent position has been offered to an excellent candidate. Once the background check is complete, It is anticipated the candidate will begin in mid -November. POLICE: ChiefT;ghe O'Meara and Deputy chief ban Moulin represented Ashland at the international Association of Police Chiers conference lostweek. Grateful to them for representing Ashland and bringing hack what they learned. WHAT'S COMING UP? City offices will be closed on November 10 to observe Veteran's Day. • The Ashland Rotary Centennial Ice Rink in Lithia Park opens November 18 -The gala opening celebration, FIRST FROST, is scheduled for December 76, • Ashland Senior Center wl ll present the AARP Smart Driver TEK Workshop on November 29. • The Ashland Chamber's 31st Annual Festival of Light will begin on November 24, with the arrival of Santa and the Grand Illumination of downtown Ashland at 5 in -A Page 4 of 4 Parks Hours Parks have experienced: ncreased vandalism ncreased damage to public property Public safety concerns • Many of these incidents occur during nighttime hours. Managing these issues has resulted in significant maintenance and financial burdens to APRG, as well as challenges to the Ashland Police Department (APD) enforcement efforts for public safety. The Ashland Municipal Code (10.68.010) defines the term "Parks" as inclusive of all parks, trails, and open space lands. Parks Hours Key Points The proposed ordinance establishes baseline hours of closure that apply to all parks, trails and open spaces. It does not prevent APRC from establishing operating hours or additional restrictions on specific parks, facilities, or equipment. The proposed ordinance has been developed in collaboration with Ashland Police and Legal Departments and will not affect, impact or interact with the proposed camping ordinance. Parks Hours Benefits The proposed ordinance allows for transit through park lands during nighttime hours, as well as sanctioned after-hours activities with a special event permit. Potential reduction in vandalism and other abuses of public property Potential increase in nighttime public safety Provides a tool for APD to initiate conversations with park users at night N Will not put increased burden on APD officers F Mayor Graham, Council Members, and City Staff, I'm Alan Rathsam, an Ashland resident, a native Oregonian, a founding member of Oregon for Safer Technology and a retired engineer with 35-years of technical experience at a Navy Research and Development Laboratory, I've made the measurements and prepared for public awareness, a detailed technical report entitled, 'Outdoor Radio -Frequency Power Density Measurements at Bellview Elementary School, Ashland, OR." Each Council member and the City Recorder will receive a hard copy of this 1 0-page report. I'll quickly summarize the alarming information in the report, but must first review that power density is power per unit area, and harmful radiation levels from wireless technology are so low, scientists measure it in microWatts per square meter, that is millionths of a Watt per square meter (PW/ml). The Biolnitiative Report of 2012 reviewed 1,800 scientific studies, some of which report cognitive -function impairment in children at power densities from 200 to 500 [tW/m2. The cell tower east ofBellview School is less than 1000 feet from school grounds. I measured power densities from 2,500 ltW/m2 in front of the School to 61,000 iLW/m2 in the playground -equipment. This playground radiation is 120 to 200 times higher than the exposures just noted to cause cognitive -function impairment in children. FCC regulations allow public exposure in the millions ofmicroWatts per square meter, the highest levels worldwide. Informed Ashland residents ask this Council to manage future radiation exposure in Ashland by adopting a strong wireless -facility ordinance prepared by the most qualified attorney you can find, one who understands challenging industry - driven FCC regulations and the latest Federal court rulings against them. A strong ordinance would not ban wireless facilities, but empower the City with maximum authority to regulate placement near schools, residential areas, and other sensitive sites, iipM, IIA— Mail- L,19h Madsen - Qull,,k x n? niolf V= en A� Ir 11prr 0,0"t 10M SIPS. 9" R I _ I F -3. E04 ASHLAND WINTER HOINIELESS"SHELTEF I Mw More volunteers needed for evening & morning shifts. I *No overnights. *ko'exoerlence needed. J Al"111URSDAVr, A."OVEHARER 16114, 6-71aIM 2200 ASHLAND STREET,ASHLAND i Qualifications I For More Information An open heart Call Avram Sacks • An ability to set clear boundaries- i at 541-220-7307 • A desire to listen with comp9s(sioh to unhoused people. a�1`7\TlTackS(DQMail.c0M 1 Y1I5YJRhLWU3Y E1NGRm0G1 h&4DWL7vM0Z10VW0Z4Vu M,,AOAHJ1RF0Zc FM1qS01J7bgZ_ III I Alissa Kolocizinski From: Dana Smith Sent: Tuesday, November 07, 2023 9:34 AM To: Alissa Kaladzinski Subject: FW: Council Public Testimony Fan, Submitted From: City of Ashland, Oregon <administration@ashland.on— Sent: Tuesday, November 7, 2023 9:23 AM To: City Recorder <recorder@ashland.c r.us>; Dorinda Cottle <dorindacottle@ashlanderms> Subject; Council Public Testimony form Submitted [EXTERNAL SENDER] "* FORM FIELD DATA*** Full Name: Tim Case Fred Emai Meeting Data : 1117/23 Type of Testimony: WRITTEN Written Testimony: Dear Council and Mayor, According to the proposed OHRA contract, nightly costs for operations ,area out to $2,142.22 per night. This does not include fixed costs, equipment costs, miscellaneous, administrative costs, or the $2,000,000 to purchase the building that Isn't up to fire code or properly outfitted with bathroom facilities, If I read this correctly, ORHA is seeking nightly $1,141,80 in personnel costs for a shelter coordinator, an additional overnight fire watch and two shelter staff, even though we were under the impression that the OHRA staff and fire watch already onsite was going to be adequate, which was a benefit of sharing the space. It doesn't seem practical to pay for two fire watch- this is not a wise use of taxpayer money. I asked city staff for clarification, and they confirmed that "...per fire code and occupancy code., OF RA cannot use the same employees or fire watch to monitor both shelters," in my opinion, this Is not a great return on investment. I feel that we could serve the community much better than a garage with portapotties for over$2,000 per night. -Tim Case *** USER INFORMATION *** SubscriberlD: -1 SubscriberMo,Name: SubscdbcrEmail: RemoteAddress: 66.241,70.76 RemoteHost 66,241,70.76 Remotous- 0 0 streets everyone 6verryyo e.net To: City of Ashland Mayor and City Council From: Ariel Daniel, Co -Chair, Streets for Everyone Date: November 3,2023 Re: Protected Bike Lanes on North Mountain !n its October 2023 meeting, the Transportation Advisory Committee approved a recommendation to the Ashland City CounclI to add protected bike Isnason North Mountain Avenue. As au organization of Ashland residents working to improve the safety and convenience of our streets for people of a II ages and abilities, streets for LLo__r,bnc applauds this recommendation. However, after carefully reviewing the conclusions reached by the TAC in its September meeting we identified a number of concerns. it was our understanding that the TAC would finalize its recommendations to Council regarding the North Mountain project in their October meeting. We were prepared to testify to these concerns and provide constructive recommendations at that meeting. Regrettably, v,re were informed that the TAC would not consider any additional public comment on the matter, Wetherefore are providing SFE's recommendations directly to the Council in part 1 of this memo. In Part 2 of this memo, we respectfully address other issues that have been raised at and sub esqueutto the October TAC meeting, Thank you for the opportunity to provide these recommendations and clarifications Part 1: SFE Recommendations on the North Mountain Plan SFE urges the City Council to make the following specific changes to the existing draft design, as follows: A. Correct dangerous design flaws at the intersections of North Mountain with Hersey Street and East Main Street Pi. Align the vehicle and and bike lane widths with those specified in the city's Municipal Code C. Protect the bike lanes with concrete curbing rather than plastic bollards D. Flip the position of parking, in bays, and the bike lane so that the parked cars serve as protection for people riding bikes. The rationale for each of these rscaromandahons is provided in detail below. A, Correcting Int.—ati.ri, Design Flaws Intersections are the location where the majority of a —lies occur in urban settings. This is also true in Ashland. While protected bike lanes increase safety for people riding bicycles mid -block they don't, in and of themselves, change the risks at intersections. Adding protected bike lanes without also improving the safety at intersections will mute benefits that protected bike lanes will add. Intersections must be designed to increase visibility, reduce speed and minimize road user conflicts. As shown in the illustrations below, the proposed intersection striping plans for North Mountain, at both Hersay, and East Main, fail to ensure the safety of people riding bicycles and, instead, continue to prioritize auto/car traffic. North Mountain at Hersey Street North of—relin at HsoixYxz510d1rJ is ths, TAC9120_,'meeting packet, ev,indmra the natation of 'p,ed bike bre'end "shared I.e begins.") Note that at Hersey, the siouthbound bike lane Is not protected to the intersection. Instead, the protected hile, lane changes to skip -line striping, indicating that lane changes are allowed, The result is that people riding bicycles are forced to share the lane with care/trucle, between when the protected bike lane ends and a painted, unprotected, designated bike lane begins at the intersection. This is inherently dangerous for people riding bicycles and fails to address the needs of people of all .gas and abilities. The design should continue the protected bike lane to the intersection. This would require that the dedicated right -turn lane be eliminated We acknowledge that eliminating the right -turn lane will result in a minor increase in auto/truck delay. However, its elimination will dramatically improve safety in alignment with Goal #2 of the City's current Transportation System Plan (TSP): "Make safety a priority for all modes of travel." We ask that the Council adhere to TSP Goal #2, by emphasizing safety over minimizing car/truck delay, The additional delay, measured in seconds, will only occur periodically and only (luring the busiest times of the day. North Mountain and East Main North 11.111.1c at E.-It x1oil fos i—Inded in the TAC DIN/23 meeting p,,I,,t eluding the notation of fitcl"t'd bike lone,"'bike 11a, eads'md 'n, bike (ine,') The North Mountain at East Main intersection design perpetuates a design that minimizes car/truck traffic delay and jeopardizes the safety ofpeople riding bicycles. The proposed design eliminates the couthbound protected bike lane approximately 140 feet in advance of the intersection. From that point to the intersection at East Main, people riding bicycles must negotiate with auto/truck drivers for space while merging into the travel lane. That is frightening even for the most experienced bicyclists and even they are at risk of getting hit. When people with less experience have a close call (which is inevitable - given the design), they will abandon riding bicycles entirely, except - on the Central Bike Path or the Bear Creek Creenway Equally disturbing is the fatthat the northbound protected bike lane doesn't even begin until approximately 340 feet from the East Main intersection, The city has to do better if bicycling is going to be a safe, convenient, and efficient way for people of all ages and abilities to get from anyuhereto everywhere for short in -town trips. The design should include a single southbound lane at the intersection at East Main (left, through and right) for vehicles and continue the protected bike lane to the intersection. That tray provide enough curb -to -curb distance to begin the southbound protected blue lane at the Intersection. If not, then some parking in bays should be eliminated to ensure protected bike lane continuity. Additionally, the intersection at East Main should include a bike box. A bike boz The benefits of a bike box Include: + increases visibility of bicyclists Reduces signal delayfor bicyclists. • Facilitates bicyclist left turn positioning at intersections during red signal indication. This only applies to bike boxes that extend across the entire intersection. Facilitates the transition from a right -side bike Zane to a left -side bike Zane during red signal indication This only applies to bike boxes that extend across the entire intersection. • Helps prevent'right-hook' conflicts with turning vehicles at the start of the green indication. + Provides priority for bicyclists at signalized bicycle boulevard crossings of major streets. + Groups bicyclists together to clear an Intersection quickly, minimizing impediment to transit or other traffic. • Pedestrians benefit from reduced vehicle encroachment into the crosswalk. 4 All these benefits come With the low cost of paint Bike boxes should be used at all signalized intersections including those on Ashland Street. 8. Align the vehicle and and bike lane widths with City Code The proposed design does not comply with the City's approved street standards. The motor vehicle travel lane width varies between 10 and 11 feet and the bike lane width is five feet. Below, you'll find the city's street standards for two-lane avenues such as North Mountain. iYPE0F5TREET D R.O.W. W1DTN O a.. PAYE(AENT Were mrxrxeune-ra ira —cu: TRAVEL LANES MEDIAN AND;OR CENTER TNRNLANE arse Is— sides 'a- IN. ]Laneaauta.ard aL.n. aourovard Lanc eoW.vatd loc, I. qb ADL af'W n— 93�!]i` td' 15 66' fi v fT non. iz is' znI" each zeta' each each fne' bays ma• bays hays C.nc Avenac 3-Len.A,or. aer, to it 1AOT W. are 5>.5' Jl 33 9J.3bd.3' ib 16.5` f9'19.5' nono tf.5 t i5' each oA' .e h bays M9' bays Nelghbonc�od Colf.aWr, Resldonaai 1, 690 In NA NAa The travel Zane, based upon the city's standards, is required to noTO to 10.S feet wide. Thatwidth would not include the shy distance between the edge of the travel lane and the proposed hollards (which adds another 8 inches). The bike lane is proposed to be five feet wide -a foot short of the city's standards. Roughly a foot of the bike lane width is taken up by the gutter pan. A six -toot bike lane is necessary to provide a five-foot operating width recommended by the Federal Highway Administration, the National Association of City Transportation Officials, and the American Association of State Highway and Transportation Officials. I t I t r } I j I I i I I I t I i I I Pfr 'ai ASrdnvm apaoa 4&in (1.2 m7 Prvfarted0 retln� 90 In (1.5m) American Assoctation o%Store HfghWayand Transportation Ofltcick (AAsono) It is not legitimate to add in the eight inches of shy distance from the bollards unless the same can be done for the vehicle travel lane, It is recognized that there is limited curb to curb width available in the North Mountain corridor. However, the city's standards would appear to require that the bike lane boa minimum of six feet and the travel lane be no wider than 10-foot to 10E feet wide. It appears that these standards can be met throughout most of the North Mountain corridor except between the Bear Creek Bridge and the 15 bridge. C. Protect the bike lanes with concrete curbing rather than plastic bollards Plastic bollards offer Insufficient protection. Plastic pipes and green paint will not make people riding bicycles safe from distracted or drowsydrivate or those who are high or intoxicated when driving. Streets for Everyone recommends the use of concrete curbing with steel posts rather than plastic bollards. According to the National Highway &Transportation Administration, a texting driver Isjust as Impaired as a driverwho has consumed four alcoholic beverages. In a survey commissioned by the Oregon Department of Transportation and conducted by Southern Oregon University, three-quarters of Oregon drivers admitted to driving while distracted. American Automobile Association research shows almost defer all drivers read texts or smalls while driving, and most of us talk on our phones while driving. These statistics coupled with the fact that almost 82 percent of street collisions in Ashland involve drivers hitting fixed objects (i.e. parked cars, pales, or fire hydrants as examples) further supports the use of concrete curbing rather than plastic bollards. Below are a few additional statistics that, we hope, will motivate the Council to modify the design to include concrete curbing instead of plastic bollards: • A"lightly" protected bike lane (painted lines and plastic bollards) INCREASES bike crashesl0%compared to an unmarked avenue.(]) • A "heavily" protected bilge lane (concrete barriers with metal posts) REDUCES bike crashes by 90%compared to an unmarked avenue.(]) • Half of all these crashes involved cars,(]) • Potential new cyclists also correctlysee the combination of curb and post protection as being safer, and they are more likely to start riding there.(2,3) Concrete curbing will dramatically Improve safety in alignment with Cool #2 of our current Transportation System Plan (TSP). "Make sofew o priority for all modes of travel. Yes, plastic bollards are cheaper than concrete curbing (approximately $100,000 versus $200,000 - not $700,000 to $1,000,000 as suggested by the TAC). However, let's put this In perspective. The value of a statistical life (in the US.A) turns out to be around $5 million. (4) If one life is saved as a result of providing real protection, the cost difference between plastic posts and concrete curb protection is insignificant. Imagine if it were a child. D. Flip the position of parking, in bays, and the bike lane so that the parked cars serve as protection for people riding bikes. The city's Bicycle and P d Et ion Desion Tool K't-included in the City's 2013 Transportation System Plan -establishes best practices for maximizing safety while providing for on -street parking and protected bilks lanes (i.e. cycle track). The Tool Kit includes a listing of best practices for the design and layout of bicycle and pedestrian facilities. While best practices for bicycle facilities have changed since then (including more extensive use of protected bike lanes), the use of parked cars to provide physical protection for people riding bicycles remains a best practice. I 1 ilk The image above, from the Tool Kit, includes parking an both sides of the street (unlike North Mountain), But It serves to illustrate the value of using parked cars, adjacent to the auto travel lane, to provide protection for people riding bicycles. We recommend the following layout for protected bike lanes on North Mountain: n x 4.6i—i-11rmtr.tb secrkw*;r.Mr © C1 Recommended Bicycle Improvements on N. Mountain -; Ave. try Part 2: Other Issues At the October TAC meeting and subsequently, a number of additional issues have been raised about this proposal, We are taking this opportunity to request clarification (A) and provide clarification (B-D) on these issues A. Public asmhment opportunities at Committee meetings B. Applicable laws and guidelines C. Net greenhouse gas emissions associated with concrete curbing D. Emergency evacuation considerations A. Public comment opportunities at Committee meetings As stated in the introductory section of this memo, SFE prepared testimony for the October TAC meeting, but was told that no further public comment would be accepted. While we understand that quasi-judicial public bodies such as the Planning Commission must follow strict procedural guidelines, are are not aware of any such guidelines that pertain to the TAC or other City Committees. We request clarification on this matter for Future public participation. B. Applicable Laws and Guidelines While finalizing its recommendation to Council, a statement was made in passing by a TAC member that use of concrete curbing on North Mountain is "illegal" and therefore a moot point. We have requested clarity on the meaning of this statement, but to datewe have not received that. Director Fleury has suggested that this comment referred to "design guidance" for streets with the speed and volume of North Mountain. We spent some time, therefore, researching relevant design guidance, And, based on our research, we do not find support for these assertions. To the contrary, Oregon Administrative Rules OAR 660 12 0610 (The Climate -Friendly Transportation Planning Rule)requires cities in Oregon's eight metropolitan areas to utilize the National Association of City Transportation Officials (NACTO), Desianina for All Agge and Abilities when developing their Transportation System Plans (TSPs). Ashland plans to update its TSP in 2024. In 2014, 2015, and 2021, studies were conducted of the speed and traffic volume at four different locations on North Mountain, In the graphic below, these speed and volume findings from those four locations, with color blocks beneath demonstrating the type of bike facilities recommended by NACTO based on speed and volume characteristics. While some of this data is nearly 10 years old, it is reasonable to assume that traffic volume is at least the same, and quite possibly heavier. As this graphic demonstrates, three of the four locations studied fall within the parameters for a protected bike lane. NACTO defines Protected Bike Lanes as bike lanes which "use a combination of horizontal! separation (buffer distance) and vertical separation (e.g. flex posts, parked cars, or curbs) to protect people bicycling from motor vehicle traffic." It bears noting that the city can, as Director Fleury observed in a 10/25 email "the City could be more restrictive than the base level of design guidance" meaning the Council has the latitude to include protected bike lanes on Mountain even on portions of the street with lower volumes or speeds, NACTO Contextual Guidance for Selecting All Ages & Abilities Bikeways __S . aw ng N. Mountain Traffic Volumes, Speed and Year of Count PROTECTED BIKE LANE PROTECTED BINS LANE O, .. BICYCLE PATH 40 8 $ S. of Larkspur (2015) '0 S. of Clear Creek (2021) TE 4 hr M off. Main (2O14a 2 ?° � � �`q>VF S or railroad ei'Gssing�j�O1�� . I Ecx I i.�?aan I H�gn I �ti�r Hof, AVERAGE OAttY TRAFFIC tADT} ' Speed; are RS'"not%9th perFentlle which �rould be hlR6ec �n � e,� �� Note' NACTO guidelines are based on using the 90th percentile For speed. Ashland data is based on the 85th percentile, which Is more conservative (90th percentile speeds would be higher). C. Net greenhouse gas emissions associated with concrete curbing Also during the TAC's meeting, an allusion was made to the greenhouse gas 01 emissions of concrete curbing as another)ustiflcation for the TAC's recommendation of plastic bollards vs. concrete curbing. While perhaps well-intentioned, this statement appears to have been based upon Incomplete information that only included the one-time (gross) emissions from concrete and did not consider ongoing (net) emission reductions that can be achieved by making our transportation system safe for a0 modes. The Climate and Environment Policy Advisory Committee (CEPAC) will be reviewing this issue In its November 8 meeting, Including estimates regarding net GHGethesions. Tier sr-thr:rloinr .5?a1�i3ti n=itLF:1Tl1 d{v.�'1 )J?. H rrY:t ^r In sumrna ry, these calculations all mate that by making its transportation system safe for all modes, the City can reduce its carbon emissions from transportation byas much as 6,060 metric tons (MT) by 2030 and 20,300 MT by 2050, That, coupled with the substltuten of electric vehicles for those powered by internal combustion engines, can zero -out emissions from the transportation sector by 2050. These changes would achieve -at least for the transportation sector- the city'- Climate Energy and Action Plan goal to achieve net -zero by 2050 byeliminating 51,000 MT or 17 of the city's GHG emissions. D. Emergency evacuation considerations All Ashland residents are rightfully concerned about how we will evacuate safely and efficiently in the event of an emergency. The potential impact of concrete curbing on evacuation has been raised as an additional concern. From a traffic engineering perspective, It seems apparent that street intersections -hot 10-foot travel lanes, with concrete curbs for bicycle protection -will be the primary source of edectratlon delays. In a recent email exchange, Director Fleury noted that "things adjacent to the travel lane Impact free flow speed in general" It Is worth noting that concerns about speeding an North Mountain was one of the primary themes in public testimony at the TAC's September meeting. Speed data on North Mountain (see image, abode) confirms residents' perceptions that speeds on that road exceed the posted speed limit. In the unfortunate event of an evacuation, the congestion will be extreme and People will be traveling very slowly. It is unclear why the existence of curbs for protected bike lanes would have a measurable impact. In Closing Tharlltyou for considering these recommendations and clarifications. We greatly value all the hard work and consideration that has been devoted to this project, and look forward to continuing to work with the City to create a transportation system which is safe for all modes. To discuss further, please don't ilesltate to contact us at Strecto4overyonardarmail.com 1. Clcchinc le, McCarthy AL, N—gard CD, wall SP, DuAlgglo C, Kulie PE, Arnold 8N, Zuby De Not all protected bake lanes are new— Infrastructure and risk or cycl'�s[ collisions and falls leading to nergenw dern,n nent visits in three U.S. cities. Accid Anal Pre, 2020 T-o ;141:1OS490, do!: 10.1016/j—p.2020105490. Epub 2020 May 6, PMID:32388015. 2. McNeil, Nathan; Monscre, Christopher M.: and Dill, Jennifer. The influence c f Bike Lane Buffer Types on Pl—N,d Comfort and Safety of Bicyclistsand Potentia l Bicyclists.(2015). CMIand Em&r ,n entaI 6ngineeting Faculty Pu bloatlons and Presentations. 221. (not peer re —all 3. Knight A. Charlton SG. Protected and unprotected ryde Isnos' offects on cyclists' behavior. Accid Anal Prev.2022 ] un;171.106668. doi: 10.1016/j.aap2022.106668. Epub 2022 Apr 9. Pot ID; 35413613. 4. httosYi rw.wl-ve om/15855-dollar-human-rfehtrnl Speaker Request F'ornx . 371115 FORt1I IS APUM-fC REC01 n) ALL P.TIIOAtatA'1'ION,PROY1DSSl RILL DEMADR AMUL ABLE 1*0 THE PUBLIC 1) Ce;npkddddsformandre,om,it totbs City Recorder ri to tbo di�cnssion o[We beta vpu wish to sneak meut 2) Spoakmtbe City C-4 fzum the tublepodiufarniaraphnnc. 3) stele}ru m—c ecd address for fl.e rccoud. 4) Limit yourcornmrots to th—re.,vtufti—gaerroyou byth. Mayor,usuaAy3or5minntc - 5) ffyouprrosetwxrrtee materials,p)—give a copy to the City Recorder for thcrecord t,) Yon may givswrlien comments to the City Recorder for ou, record ifyou do not wish to.sp-1, (Commcnts can be added to toe brief, ofthis sheet ffnsuessary) 7) Speakars aro solely responsible fortbe cout-L of their pedde statement- - N.urc C,f i"(Ai+{�e Reenlar Mee6ne Agend t p'clit�em number 11�11-r. )''UC lt4r+.. OR Topic for public forum {non agenda; it—j Al Ih1iY 4✓`.� f and Use ]'nblic ]learin Rleatt indicnfethci llewu�g: Far.___ Againse ChAreogef Conftictofrnterest or Ries if you ore challenging a ember fcity c.-dc, ar a ptaauiug conunhomo ) with a eonftict Gfiracrest ar bias, pleel. w'rrte your ailegatioa complec, wlthaupprium hod on this tom; and dchver it to the clerk mrmed?atcly. The Presiding Officer will address thn wriftm cLngongc rt4 do, member. Please be ro pecrfof of the prcceeding and do not interrupt. Xeu may also provide tesdurony abuut the cbaudege when you for fy during the normal Grder ofprEr, edings. written Cam n enm ge: the Pub1r,Ad" ng Lmv ,c'Juhee that ail city meattngs are open £o the public. Oregon tmv doss ,or ahvrrys reyuire That the m,bfie be p—icMd to speak 77:e Ashland Cud, Council generalty ordeo 7hz prrbdr 1, tce"a- an agend t items anti d uing public fora ur nut -agenda ir—, unkvs time comaowo tiurit In bhc texri,mo t, N per.— has cu abs lue? n„ hr to rpeno or parrlmpate jr, nic,y phase aj a pm —ding. Plense respeci tFfe ordw afpraeeedhigs jorpabitc Aemings mid strictly f llmv ills diractlons .afrhe preiding nacr; Bahav£or or nc£tons svhieh are unrewv; �bty taus! or firsnrpt+ve are Msre penJf,i, and mrry eonstftrae r5sat,fe, jy coudact. D�lendevs>si118e re�+eslad £o leave the morn Co ,edu cull Men,mc- by spwkc,s do not We—t tLo ri n iGe crib, City Cnmail City Cos— m employers ar the. CSry afAriJ;utn. - Art in Ashland: an overview for City Council members By Peter Finkle, November 7, 2023, public forum My name Is Peter Finkle. My address is 785 Beach Street in Ashland. I have been researching, taking photos and writing full time about Ashland for my website WalkAshland.com for the past five years. I also contribute articles to local publications such as the online Ashland News. In 2020, 1 began a project to publish photo essays on my website about every artwork in the city's public art collection, as well as outstanding neighborhood art all over town. As of today, my site has 26 photo essays about public art collection pieces and another 21 photo essays about artworks in our neighborhoods, parks and schools that are not part of the City of Ashland collection. Many more photo essays will follow in the years to come. In terms of public art, the City of Ashland currently has 52 artworks In the public arts collection. I am here today because when I began to look for art around Ashland, I found more... and more ... and "more.., and more. I was very surprised by what I found, so I want to share a quick big - picture overview with you. Here's the gist of my surprise; Based on my five years oftaking photos around town, I estimate that the 52 works in the city public art collection are only about 10%of the publicly owned or publicly visible art in Ashland. Here Is a quick summary for you. Ashland parks include pieces from the public art collection, and more in the Parks Department collection. The park system as a whole has about 14 artworks that are not in the city's public art collection, concentrated In North Mountain Park. Ashland schools are filled with at least 50 artworks, with the most at Ashland High, Heiman School and Willow Wind Learning Center, Ashland Library has at least 40 publicly owned artworks, primarily inside the library Southern Oregon University has more than 100 publicly owned artworks on campus, thanks mostly to Oregon's IV, for Art program. Some of these are inside buildings. I hope to find a university student sometime to help document all the SOU art through photos and stories, so it can be shared with the community through my website, the university website, and in other ways. Finally, the community of Ashland is full of creative people, as you know. I have taken photos of hundreds of publicly visible artworks around town in front yards, on fences and houses, and on business buildings. Some of It Is world -class art. All of it brightens and uplifts our daily lives, and those of our visitors, as we walk, bicycle or drive around Ashland. This is a brief reminder to encourage visual art in many settings and many forms as you consider how to add to the rich cultural heritage of Ashland. Sspealaw Request Form TTI7'S tMUVT IS A VDIMIC REOO.RD ALC INFOILMA'l R)R Ill OVIDETi NV ML Uk i"Mt f', AVAIT.ABLE7Y) 711t; PL73TSC 1) . Compf to tlir"ison and xu.om it to lie City Record 3 to the d n of th t _ y w�slt < }o snerdr sluss _ - -- 2) Sp-kto ilia City Comwd fmmthei Hepodmm memphone. 3)'Staneyo and dd—sf therecord 4) Unit your comments to ne nuramt of too, yurent, you by the Myor,—ally 3a5mmar- 5) if you pxvsent written neteriaje,ple.segives: ropylo the City Recorder for the rcoord b) Pan¢ay porn vritten cour-taladre City Reeotdnr, for the record if you do at v,isb to spcak.i {Cummeuts can be, added to Sao back of thjs sheet is necossaty} T) Speakers era rilelyraponsiblefar O'000nt--m aOmirpublib ststemsut. To ight M t gDN'ton,tt lrl� lj>7 _r �' tlr'fl lGi^ --- - - — . Regular i6leaing Agenda topr htem number flR Tnpicior pnbliafo;untt (non ngendn ite } 11n?»�,g. a{ .S=,t,l,•.,,,r Land Use Public Ilmi mzr i Rienseindicatethcfolloaangi I nr: Ag st:..._. Cpailedgefm Conftietoipnterestor Bias ZC you;,ie challenging a member {a nit) emmcilor.(z a plaaz�ing, cnoimtsswucr) with � confhut of iutciwt or bias, plcasarvjitcyout allegation..plot. isith supporting facts on this form anddeh Brit to ilia aterk immeliotaly The Pn, rding ME— yell addsess 26n written chaticogc with the wr that <i'losse be respeofiW of the proceeding mid do not interrupt., you nay 2Iso provrdc t,,6. ny about the 'oballenge when you tapfyduring flrcnormal order o`.proecaLings Written comnwrrwlChatio 8a____—....- TT;c PitbT N ev,urg ppr gvdes rhvt 2Z ty are�mgn are cpsrz ro ilia yubltc. Df+'gon tarp rtaas not nhrays ig Its tTmr ilia. p.r Gtrc na petinitied to „jrun.E The rishtmfl Ca}t (,o>mai! per e. a17y 5nvites. the pr.6tie to "peak on od ado itew and der trig publtc foran an biaerrsgand hares arnlzss fun, amuh4xtnts t mot pn bih, Insv nany,, !Vo person has on absaln(e fight N speak or p r ficinile 'm —y phase of a "proeseeiiag. Pleaserzrpaat ilia oixler ofpraG dirlpsfarpt hliohca inns andsiriflyfllon, the diret.door flAap—fdmgq#scr_Behmvcruencnotxlrhicfrnrl)nrrra,mrgblyjpt dergi-pf- ar,—j-,ffit, ,rzrlmoy ranlu.e d,rorde,ly canehtnt Dfferrtera jvilrb regrresred (a. to rv�me main Comments -I slal+noo by.11-k tloaot repre3rnt@e'Jitun of die City CnnncA, Uty L>ffi.-ee, to ngfloy-of tla. Cityol-Aolflaud ..�gcalcerRequesfStnnu' - T'RI$AOTLMTSAPUBLiC12ECORD At.LINi?ORMA7'i{)NYR{)S'TDEAi �}71,L nY IIiAbF.�l4ATLA,t3 GF.TO'I'ftE PIIRZ,iC; 1) Co plots tins to= and zctnm it to the Citylk—odar p t the d sn ss nn bFtl e tam rouwisb io -Deal. flhfad. 2) Speak to tho City Cmmcil four the fable podium microphone. 3) .State your uenre and,addrass for the re—d. A}, Lumt your convoents to the en ant ottinro givmr to you bytbe Mryor,usoally3 or5munrtcti_ 5) 7£youprweutwritten uatenils pl -cgi e copytot Myflan d rforthe ono] 6) ;'Xou maygive written comments so tho City Ri eiader£ar therecordifyou do not fish to speak (Commmi,e can be added to ibc bask of ibis sbwt ifnecessaty)... 7) Spwkcrs are solely resyoasibla for flr4 content of Weu pubhc siatomeni. TanightsMeiing Dots ReeularMeetin6 Agenda tnpidluan un b Topic for pubhc forum (.air xy,-d.iteie PC' (�L� r-'! F' iJGr n lo, n; Wit' x✓_Y"Z'� � >� t,'yGk ' �/d r"y r-� Land Use Public Hearing I'lease indicate the blft,1 fag: T+or- Ag: i.t; Cludle. nior Cnagiet nfpmere,t or Bias Tfyouna ahalleugmga rinanlocr(,, pity owrcilar or a planning Comm ner)>rjfh .candid pfinterest or bias, pi —vain, your ulp gatlodconmlate with soppudiag face on this Some and deliver it to the elerk mmerliataly. 'lhc 1're. nhng Officer ME uldo., lit , wrhunts i ieHorge with the member.. Please be respeogul of the proceeding and do not mtoavpt. You may nor. li d- tesumanyabout the dadl-gc whim you testify daring tho normal order ofproccedings. Writes. C.ommeoWChali g , 'l'ns pul'g'me'al g pn quh-11 t all city meetings are open to the publia.: O bun Imv dos ear ahorjrs r sg ire. Drat die public be permitted to ,,peek The Ashlood City Cmmcil g ,IIy an aa3 die p, bGc ro speak on gar ,i[arras and during puLlic fur m on --genoa it". irate if s .foots' timii pubfi tesmnorly Nv person he, , rb-1 re right ro sp-1 n p narprue it y ph-, of a nraceedrng. ph,"'. rerpect the o det ofp oceccbug, fop rrr.hemn-g d stricdyfo,lnu tun dw-orrs ,gfnccp sidrngojfi— oractiaos. 1'chore a,Yinablyl udnreranspiiv dwtspecf:i and retry s6tutc etsord (, drrr.Y, OfJ..idosr willb qa red tol (Ire room. Loneness and statements by jx; k a do notmpr tfie'Iesii i fthc CLLy Coons 1, Coy Officers or mpinye.cv ai r,e City o f uyad. Spenlie Request,orm —S TOILT4 ISA SUDLIC PECORD ACC beV0RMA'ITON RROVIA£l) WJU. T1P:MADT. AVAILABLE TO TM PUBLIC 1) Complete this fom[ andretumitto the City'Reca da nrrai ro ibe l n oFtt drm you uj;th !E�u nk about 2) Spcahto(ha City Co-cilLucia the table podium orophone. 3) State your name and address I., too record. d) Ltintt youreommegts to dha —.or fttme given to you by th,Jly-, usually3 ra minutes; 5) Ifyou present voitten Materials, plOor, give a copy to the CityRrcordc forthc record 6) You may give rvritten errrmneuts to. the City Ree¢rdo,For 1ba acord if you do. out Pveh to SI—I;. (Comments carer be added to the bock of this sheetif uecessm}) 7) Sp ak rs ar, solely rizipoPuibb, fa (bu content offs irpublic statement. TdnigLt YS•etugD re_-�. Ztr,-L'� i Natue ReRl 1-Alecfine Agend x topmhtem number OR Topic for pnbUc fora n (non agcudii item)-�'t'3LlC. "'�c —t � Land UsePublic Hearine To— hialipt, toe fohout g: Pore: Age' _ �herU ii. g f 4 fl. { ff terns rt'6 33 .._... . If you hall aging (coy ]or oT a, �la>fwg nonnn t o) with oats t fintorest or blua, pl-uscv&ite yo �iltegano'n=�1;'1't"e�tiviry-sGppotuug facts on t3vs form and deliver It tp tlrc clerk tmmediatcly. The Presiding Offiw�r� Ytr. 'nc' as tho vaix n' e6allenga with the rncmber. Please be respectful of ibc prcYxading and do no ter t You nay also pe-ide tstiuwny about the dosilengo when you Testify duttic the nornud order ofproceeings. 1Vritreu Cnomtents/Chahenga: \ The Pubh, Alee&ig Lvm requires tlmt aft oily >naefings are ope» ro the p:rb7ia Uragou 3mv does nut always , gvwe that the g:bleo be permitted to spe¢i: T(re Ash:and Cihr Cwmetl genera:ly om'or the aublio to rpeak on agenda it,., -3 during lnrb9c fnrnar au non-agerrrl bens Pule,' time wnstraims Idmit pab8a tesriumrtt No-jo—i Jms an nfisolnte right to .npeok or por6c:pore in every phase of ri Proceeding pteese repiie.I die mPI afpraceedhi for publichearirgs• and shiadyf flow the di —dons pfthepreeiding offlrzr. Peturvior or petloiu ivineh.>rre rmrearnrrably Ton,7or disruptive arE disr'e ecrjut, andmy ewzrriLxre rirsarderty condrrcr. O�r;ders tvlhbc ra9nnsred to leave the runm Cbnmmits and sateneintsby speekcre do not iep—t Pic upwim of the City Council, City Orb— are cmplayecs arllre City of A,W—L Speaker Reyaesi Fmvd ITas ROMI Is A YTMLIC RECOIL" ,U,L MIMI MATIONPROVIDED AVRL 73EhiADE AVAILL"LE TO I-FrE 1RDLIC 1) Cumnlace this�nn and remmii t¢ihe C[ty RecordaT prior to the discussion of the item von wisl3 to Mock abort. . 2) Speak to tho City Council fir. the tablcpediodt micmphenr.. 3) Siate year narne:md address for thr record: - A) Uiurtyatm comments to the amount ofthne given to you by the Mayor, tOwdly 3 or 5 min ,ws. 5) Hyoup-eat vrrftten materials, please give a copy to the City Recorder for the record. 6) Yon nay give written no unru, to the City Recorderfor the reeardifyon it. notsvixhto speak. (Cammerus mm be added to the back of this sheet ifPecessary) 7) Spear rs uu solely Tesp-111 for the content of drew peblin sheinmont. Tonight' tiI nog P t 1 i�� No. Reeu]or Meeting ;lgend L p d tear Pe Tapir f p brie fora (non oya-dn item)— ? � e-I Gt f( T _Laud Use PublicIicaring Pleaseirdfe tcdtz£ollo>Qlug: - CUnllengefur Canllict ofInfcrest or 33ias Tfyou arc challenging a somber (u city ccuucilar or:. planning eomnussinn ) Hith n conflict of interest or bias, pla se wntoyour allegation bompletewith sunp¢diug fact on this form and deliver itto the clerk immediately. 'Ice Presiding Officer vrM address the written challenge Pitt the member. Please be respectful of the proceeding and do Pot inteanliL You Mny also provide testimony ab-t the di,dl uge when you testify diuing the normal order ofproceedings. ''..,, AViitten Cotn.mrrtslChalteoge:^.�_._____ _ T&a FubitcMzatrrigZary regr¢res that aft city meetlngs ore_ open m fire przblru. Clregon Imo dues not ahrays regrus'e that the prrblio be permitted ro speak , The Ashland City Council go -,ally invites the pabtic ro spank on agenda stews and dme coagYraim, 8!, publk temmomc IWI— m has an abrohrte nght ro speair or parr, pare hi every phase of a p'—ding Phase respuat die orrU.m afpraceedings�rrin.btTn hearings arrlsxrertyfollaw ihn direcnans ofrh,"Ind'ng ea]`Icer. Bahavwr or octloirr which are unrzasonabiy loud or iic pfm ore trosp,cipf,, cmdnmy iwntumdi.eoidertycondact OJJ..nders nn7l Ge ra�estad ro leave /ire romp Comments w.d rtatcments byspeNtots do notPpre. ,fl opu.iar of the Ct[y Coutixl, City 01&—or ployces or the City or'U'Iaud. i 5peakcrl{!.quest Form 110S irORM ]S A PUBLIC IIECOM, AW, INY fiMATION FROVSD};llS{![t,LT:1.nUllils rl}*qlI 9u1,L tO 11IPAITIMI: 1) Corpl t dnslrnzn rd"tnm it to tbi City ftccazdry iorfoth,.d c n ill t uWiA. :.lns�bm 2)Spea1-t.pae Citity(:otwcil%um ijiettttepodntprm ureph�nc. , 3).Stat yoir n,..n w,dAd—, for the zccord 4) Li ftf nr —'.ft to rho anwnnt ofti—givoutn you by the Mayor, u5trHy 3 of 5 namaos.' 5) ffyonpre,entzgrittnmateri;dg,plruze give n copy to the City Recorder for the rnaord 6).Y.. ygtve7y(illcn uilmnaniy in tbo City Recorder for Gte —d ifyon do not rteshto sp a:: (C.—irtsbau be added io tha back oftua A.tifnecessary),' 7) Speakrrs ata solely—pon ble for dm cont,�tnfl erpubli.stamment RepularNleetin[; Aguid.ttrrlt 1 OR c' ,itikfnrpubuefore (nnrtL iaade ). �� Q�? 77" A'l & Mating Lam ilwr A 'ty meetmgc ara open to the public <Orcgwi k does nor ahvrrys i g drz thar the pt blic be pern neri 1,q—' Vx A, Hhvid City, Gmarcil. ge zalty,rmetec the I-"bl ato .y at. rrn uoenda it—, m,d during pub& fbm. a»non-ngzr d<r ttcins mnf- rtme constraints limit public tesbrr an}5 - N p rsan 1— n,, 2uolutu right to apeok b p li pate in eu ry plxese. aJ a proczeding, Ptp—"'peetllre—kro fp ,ceedmgsfar pub.to 1—ring r and stncttyf it d—ftr..ff a ;ufth,prsia rg o,(f7crr. 'B mm�oror aer tvhieh are r nobly lard disnzplfi* disrespectJat, uhdmay as,rtracmrr3rdKyco IRcl..OJjn�terswtitb r�g+zesterlrolemetheYooni C vomenlx.tnds I cots by ppeak do noticpnuttfL�epnuona d Cily Counei, City Ofticegor .mptoy—or iltn City of & ll-d- e'speakerize(luest Form TOLS XOItPA IS A TIMILTC FN,L.'nRD AIZ, II`tFt77thG1'riY)N. PROYIDEU WILT, RE, MADE AVAILA0LE TO TIM Plitt LTC 1)_Complctoilns frni and rohan it to The City R_co,dc rInsot to@ed n_oft6 t nyan yv_isit to sneak sb rat. 2) Speasto the Cityf.nncil fmm the table padiuin ndatopbone 3) Siats yo rnaine,wd address far the record. A) I,imityour an nets to the amount oFtimegt— 1. ywr by the Mayo,, psaally3 r 5 ninatss n 5) Ifyoip tt aterinli, please give a copy to tho City R—du for them old 6) Yo>n raygwe vnttz an'impe4ts to CityReeordcrfoi the record ifyoo do not rvuh to spmk. (Comments can be a&mod is the back o; this sheet if nee —y) 7) Speal-are solely xeT-Mbleh,the—tentof0,6, p.blio stntantent. lYnwe_ �c t� _-�.N litL�VY1.Ll�i__ ReeulaT il`i£Ctti1E Agenda topzeb4.m numbrs jj OR // c Topic fr pobhu forma {non a gcmdaifew;�Yr}itfAS Ji'7rIPa�J _ y7re.Pubhr.,V ling I,s, regutrer that att oity meetings — open io Bre lnrbltc. 0, g- l— toe not dhvuyr r erletrr, than the pnbiic b,. per. uttcd " speak 77e AshlF+rd City Cov» rim neralty i'Mres the p,blic to speak- ag-d. itenzr l,d'rh, lag p'bli' fi'— o,, non-pg r t ferns nhie i trma corn!' ints thirit pzd t f to+earn. R > per: on Ims rm r hsalarn.. nght to speak_ or 7 artzy re in e�zrypJrvse of n crorxed rg ltunu iespec7 tle erdmrfp ncedargs�r psrbhcheat?n„ rr.3sMctfy.follon the d.rec,7rnrs flhapr sdirrg odY r: firnv;or Pr'mzt n-u'btch m'e .nngbtyl d rdinupl! i'sresy�-offer! arrd mm ,zepp¢efisa derTy cmrtvcr. oJjnders idtt?b .g nsredro! ihd mown. i,iuvne sand i lerue its by aEk.rii is to ratmpr ttb oln—fft City C.—it i'ty Offi sor mpinynF.nr t. [ity of An -bland ' 5pezker Ruguest l•oria INIS TOnbi IS A P1)DISC1%CO1W ALL Uri OVALVITONkRt?VIDMI VM L I) f; MA11)R AYATLARLE TO THE PMOLIC 1) C .,plan this fa end totem it to IHo City lieoorder prior to the discussion o[tl tern pwish to xP ak About 2) Speak to We City Con.ad f the Laid. podium erophnne:.' 3) Sedc your mun. and address for fhc record. 4) Linut yon,comment, mthe mount eftime given to you by the IJyu, usually 3 or 5 nunutes. 5) Sf you p,.entwtitteumawrido, please give a copy to the City Reeordertor the record - Yon shay give vmittcn comments to the City Reco)der far ther.cotdifyou do not wish to speak. (Comments can be added to th. back of this sheet if usne—Y) 7). Speskms¢r. solsiy r¢sp.oukk for the content of pgbite its unnout. TonighIs, t 1g pe'te i Name �S Sa t yq q R�Pgennlal`deeting Agenda tepru,(enr numbr�tL I teSSQR t-�`(''fA,e W,��S Topic Cu, pubiicfornm (ran x....1. item) .. Land UsePllblic�-Tearine � '. Please indicate the felt nieg: It.z: Against: - - Cimiteuge f(+X C"nid ofIuter.st or liixs :Yen ate challenging s member (a city councilor or a plsaning commissioner) with a confScr of interest :Yen Please wiite your allegation complete Withsupponing facts on this farm and deliver it to the cl k anaudiamly- Th. Presiding Officer will address the wittea challenge with the member. Eme lro respectfbi of the proceed nll said do not interrupt You stay also provide mst moray.bout the elurllenge µfie. you ieatify during We munmf .rder ofpro,sodigts Writer) Canrncutnichalle.¢e: The PubheAdi a&Loung Lorequiras that ail Illy rnestfeg, are. open m this puhlm Oregon lmv does nut abvnys reguf that the pubTla be pu'unh d to spank The Ashland City Council generally invites the, public oe speak an agerrd iteors mid during pantie forrun on eat-rrgerx4, itrua vuless tlme eanstrainrs Merit public trrtiurno)' No pare., has an absolute fight top- u, par lorpote in every phase of a 1—veedng. Pleas' rasped ilia order fm•occediny forprubIw hearlrgs arulsb{etlyfitlow the di..lion, . fthepr..iding dicer. Selrrnaarar aartoirs rsfuchare uu.... biy teedardterupnle arz fits..Fzclfid, rnrd miry mmuitnfe dt 'deny omulacc O n I— mill be regaesred is &— the. room Comments and stntemnnts bypem'm do uotrep _ut Qm"Cu., aEthu City Council, City OM-s or empiuyees mto Gq of Asldouef speaker 3legnest Ta'strm - - - IHM POldt113 A rURIAC RECORD ALL W 0 RMA'UON TROY) I)p.'tLT, lit MADE AVAIL ARLL TO THE PIIlSTIC f) Compint.ons h"and 'summit to the CityRoseeiler.,is, to the di—nignoftheitemv )rish to snwd-nbout, 2) Speaktothe City Colmal firm the Mlle p.diuin microphone: 3) Svttc ymm�aroe and address f r this record- - - 4) Lintit yaw cannnenis to the amom,t oftime givevio you by We Mayor, nsually3 or5minntes. 5) Ifyouprsent tsriY.en materials, please give a py to the CityR—char for the—.,d. 6) You may V ve v du, u comments to the City Reccnderfier the record if you do It wish to peak - (Comments can be add,xl to the back of this sheet if naoossaty) 7) Spenkus are solely. pan 11.In, the content of their pm ie.stmeamat- P nigtt sNf hug Dat(j'2 - RaealarR4eetine.. Agenda topic/item n.,mer_.___ � __ OR. Tople for public forum (non .gouda item) e�t LC G c df}1d�i f.' Yt_ 1 `-MI " pa'6e,4-"h-tech 4C fif'e1ZJ -t( pe"pe, Land Use IWAO, Heat W Rk.olndkatt the fallmviag: F'as:__ Agninst: __ Cbstlenge for C.ntfiet oU.tu mIlis. Tfyon are eba ivaging a member (a e` councilor era planning sonde siom,) vmh a conflict ofiacreer or bias, pleasawnteIn. alleptfon complete with aupportlug facts on this form andddivee it to the clerk ionsedmusly. The Prsiding Officer wig uddress the mitt,. c12d1 ps. wnh the inaadm . please be respea fhl of do, proceeding and do not ismmin. You may also provide tortimony abort tits; .bstienge n4i u Yon testiN dnrfnythe nmral order .[pie —ding . Written cumuseutstChallyge:__ z'ha ?ubtic V1eefeuig.L¢m regrnr es tlmt all city nteeti g, are pen to the Jurbpn Oregon law does not j alwgy, require that Are public be permitted to speak The Ashland City Commil gurernity invite, the public t spaak on agoxla it"". and during pnbli. jm)on au n...gerrdo items "'Im tbne ou'so,tcim, limit public texalco y No person has mr absolute right to speak or parnellmm hi ¢very -ph— of a "proceeding. plaoeer p"Ith-der ofproceudingsfarpubUc hearings rnrd srrta7yfottory the dD rotimu oftbepraetdhrg cer. Rehmior or actions whtcir me unremm;ably loud or <h-srnptive are disreepecr t, anti .any Inn.}tih:to disod ly cmraitcF. (7fJ ^derv,•rtliberegrrested t.( �e tlrc roan t ri:t;md *talemant5 by sp kmx d. uotmp n[ihe opinion oL(hx City Ciumd), city i lh— ur mnploy.. of the City of A bimtd ':5peakcr Rvi{nryt potm. Tt OS ZrORBS J WILL 13H MADE AVATfi1 ALL)StF'177tb1A17OIV,kROi`1DPA ii1LL l3 L+RtAn4 A9AT4.\7i LF.TQ 77iCPt1RWt: 1) Can 1ct ilns form and 000—t 0 t o City R.—do, prior to dy I u of tt i tlyou xv sb tp,_gp nI cbout. 7) 5pe�ak e. Stc City Co cil &nm the tat t podmti, m Gzphono 3)Sprt. ym mid addrUse for ilm record. 4} • Limrt /o r co�mnd�t t, ibe wnoriut o£um,gwcu (o you by the M for, csusilly 3 or 3 uimutca, 5)`Ifpou p=went wniie,n;at_unls, please gives wpy to the c3fyltcc d,.t ra th�n,eora G) , You nmy give mlitzen mn—ts. to me Gty Itedl 1.rlot Ihr,—old if You do not ivishto syerd:,. , (Cool —to xn bendded to the back of de, sheet if e—nry) 7) Speakers are solely responhk for the wnlent dfluir pubhestatement, Tonight sbl i--*i to -x r— Repgular Ivieeting Ag,oda topdt onunh `{, a,r'ea'k� ml 012 Topi�for public funwr (non ugendnrte } Land usepablic aeaxii, - I'le., indicate(be foll—leg: Toss' 7 Against:. '_ Challenge for CoafluA erfuterest e, Slue zeypnnr tatlongingo mbur{aayu.—Hororaplaannug eormm si—r)v,itirgc Giefofauto—t qrbiagplc,se,vsiteyour•illegti9mt oomplcte aithsupp.dfulLos on has f—anddehvur itt theclork immediately. 71,u Pmsiding Ofces. a,jJ[ address the -itteu ch;41s'nge isth the gsember Please bo rc,cpedfnl off- proceeding and do net rnt.ltnpt. You may also p.,ode te.,6..yabout fle, d4engc when you t fify during the loon rat prd., of tlaa,eadings Written Conugneawasil . \ t' I l k !'h . 1 R g' 4L�1 .. 4>�c-cam �...�k<-s.�4 e t-1-�'z.-�, ,,•�i^,F ty ,h-"<iu=C S Cr c, d T7.e PrrbLrrife� tntglrn, regmres lkot aft rdy nteehnb n r epee to th pebli, Orrgoa 1— daec nqr rrhpays Cagvire Ow the pt bt c oe pan uttert ro afear_ l7 e dshl ted.C7ty Comm71 genUdlly molta file p+nbtie Yo .penk on ng do u— c+nd dlv irg pr Mu jwrrnr vrt =ion -age rta tAmsan le. too, Constraints 7"mit p7rblro terNnmry. ; ha per.cor� lies f nbsotn, ngGt ro speak,. w p sm fete to every ph¢reof, prnxerbhg. Please respect tfrs orris,. ojproreedrngrforT <bko J,ear. jr3s mrd strroityfolWry th. rffrecttwax ofth.pre ho; plcei..;i ra den thM..... reasencbly Mod orrharrpfieare di ... perafut nriirmm wr hwedioudrlyrvn,140.'d/,re acre rvrit G�reynesrer3 iok „f}rerouri cuou' ds andpa[eioemn by strakens do se t,epresent the opwion ufwe City Cou,rurl, City Ohioan or } teyecr, orllze City oPAshiand Speaker Rewest T+orm THIS FORM IS AIMdRIAC tiRCOWD ALY,]Nl{ OR4fATIONIIROVI➢Rtl Vlr1S.BEMAI)r,kV,ATL&BLETOTIfE,lYL73I,It. 1) Comlate ties form and otum it to the City Record pXnr to tt+ed �sroz of th rtezu vo svzsh 'tr snenh abuut. — _ ,2) Spusk Ile city Council fourth, table podinSir o-4,hone, 9) Slate yournazn. and address for the .... rd. 4) Ultut}ou c uouL to the amaahtt often. giout to yop by the l4i y.r, nwally 3 or S minutes : 5) If, you present Writteu materials, phase give a copy to the City itecorder for the renord b) You touy give writirn commeutsto tile .CityReloidez for 11w reeotd if you do not wish to speak. (C.ousse its can be added to the back oftlus sheet if necessary) 7).8ptalout an, Solely respoushto for the oontem f ftir pcblia statam..t F, rughts&I t gDara 'i 'Noull, cix 5;.^ Y tt Iiep"tllar-Meetinn Agenda topeditem number OR T.p9cP pubhrto,--Isonngendnit.m) ILI, Land Use P!jblic Hearhi Ill—, iudictte tl efolls"leg: ' Iron. igainst: Challengef., Conflktiflntorestor.Bias lhyou— ohaltangmg nmembe,(a city couzmitor oc a ploonipg eoutm ioner)xstill u eonfiut aflnteraat or piss, pies. wiitu your allegation-lopleteilith suppostilrg facts. on this form and deliver it to the clerk mnedintelg The Presiding Officer vill address the vmtice ohnitenge with the mundtor. luuse be =rspecthn of the proeec Iing mrd do nut inraaupt, You y ho IsCoido toditusly,about tt. cbaueog. wheny-twiy derhigtl tunnel o,de,ufpio—dug, Wrdt.n CoegenrsiChall nge The Prrbh� iYfesthig Su,v myuues ilia, sit city meetings my open h,. fi, public Ore„ n fov. does bat aAeoys t ophs Ow the public be F-Uted to peak Pha Alhl and Cdy Counrii yen rutTv tm iter. the r.N,o to p_uk on agurda tten,i. qr, 7 dun rig putaligfnz=rrn nn ous-gend Rani- urylers lug, sou -mts Britt publi, wonany.'. Aq person h., nn ab.rahrte right to SFenk q p"switpate ill .eery pirate of o "parae`ind Plenserell lrhe ncde, 11-11edrmm fOwpr. Irng officer. R•havt ratnctrons whmA nr� un:aror,obly 7qr rt ar drsngzrry m, drsnsp��gnt, gird mnY n t f its d,vorxt riy cor,dncl.' OfJ utters will b, 'cprresmd to.1 rh; morn ttrnu¢.tsA.iat :Cis by ltr lvo do rotrpre u[LI cgrnuon of aka City CnnnGt, tarty Officers nr zploy-or ilic City of A.,hbod i Speaker Request P©rm nrrs iucibi f Is Arnntac RECORD Aix.Si�FOJCMnTIOL(xAtQ VIUEll \yll.LM, eVeDE AVALUAULL I() Tt1G PUBLtc 1) apietc llusfarm rmd m[urnrtL th City Rego IrN;nr toU 7sr ss+ai �tl tom van umh W seek aImuc 2) Speokto tha City Council 5om the table pediudr numupbune. 3) 5ateyour mmueand addo—fbr the roc-l. 4) Limit your comments to the amount of time givenio you by the Mayor, usually 3 cu, 5.manure, - 5) Ifyou prrsant vaivan materials, please girt a copytothe City Recorder £orthe record. b) You nuy give Nvntem comments to the City Racordeffbr th—cad ifyou do at wshto speak (Comments can be added to the back ofthis sheet if uecessa). 7) Si am arc solaly eapoasible fertlm content ofdfeirpubIla statement. Toaiight e'Keding Dptc -% Name ReeTilar Meeting Agend t p rtt n b OR .. Topic Ear pubhuforr m (non agendaiten )_� J -.-_-_ .......... ...._..._..._ Land Use Public Hearing PleasaiodiWe to. foilotrima For against: Challc g.fnr Confli t flntereat.,I3i. lPyau rue efiallengiagamemberi oily councilor arsplanniog enmtuis,iau ) withaconflict otottcrsti or bias, please teritn yam a1leTaoon complatc with supporting {acts oo this lone and deliver it m the ietk medieutly. The Presiding Officer will address the wrinmi challenge vahl, the member- Please be respectful of the proceeding and do not int—pt. You may also pmvide testimony about the uba boa, shoe you tea fly during the nonual ardor ofpumezdiags. - Written Coauneni challexem, I7+a Publrc Meattug Law regrtrar that ell aty meOfIgs are pen to doe public Oregon Iaw doer nor ebvoys "'pt" that the j blie be permitted to e-k Pie Ashland (To, Co+uacit gere—Ily invites rite .&I to apmk ea agenda aroma and darutg public f un, on ocn-ageodu items unlssr dmn eonstrama, limit pubh'e mso o y_ Na persmr bur rrn ab,aclxte eight to speak m- pmrlcFota in every phase of proceeding. Pit—rest—f the order nfpro... dings be,poblichearing,—Iorlcttyjoilmr the It, wflmrr _ ofthapras(diog feet. llehavha or -dew which are rmreasnnthty lead cr oy—prive are disrespzettV, and may aeasrliare Hsor<tarty coudyct. QJ#end rs nail be regnesmd r, lama the roar, Gomm+ —and statements by speakcas do net mpt— the opmum of the City Carib City Officers m- - emptoyem or fHe Oty afAsbinnd_ Speaker Request Vonn THIS FORMLS AXUBLIC RECORD ALL rP(ROItMA'1TOIY.t']2OVII3F,D WISd, IMM4ME AVAII,AIiIX TO'IT@ MIMIC 1) Compintethjs from andreturnit to the CkyRecaadcr r"jga to the discussion oftheitem vnu oe to sncalc cheat 2) Speaktn the City Cnmtcil Goan the table pmium fniarophonc. 3) State yore"'. and addmss for it. a mkot - 4) Look your etim W the anount of time given to you by the Iva por, usunt(y 3 or 5 uuneas. - S) Ifynu present vateu materials, please give a copy to the City Recorder for doe record. G) You maygfvo written comments to the City Renorderfor die n<ual if you J. not o iehto spaork (Contmantl can be added to the back ofthis sheetif nearrssary) 7) Spe.v4•ers are sntcly responsible for lase contort of Wairpublic statemeui. Toni hl �Nfzeting b t Name 7 (please print) print) Address ReULr Meeting Agenria mpielitcm mamber OR - 'ropie for public fo—(nmr agenda item) (° 'c> firms,-clert� `)-{,.�{-I - Land Use PultheHearmn Pie itollmo,thufolouboz For: ACuinst:_ . Challenge%, Conflict ofInterest or Bias If you ere ohailenging a member fa city ammeBar or apIa�ing com+nissioncr) wa?.h a aantlict of interest or bias, plgsewnto your alltgition complete with snppordug Facts on this form mul deliver A ba the tbuk immediately. The Presiding Offmcr wilt address the tvrittoa[ challenge with the member. Please. be respect&1 oP the proeeding and do not imnmtpC You may atsq provide testmony about the ahallmge when you tw-* durng the normal order efptocecdings. Ftritten C=mmAa/Chatienge: The Pablia rMaeong Lain rnq.... s chat all airy reeeo7gs are epee+ to the public. Oregan lm, does not ohvrrys reooire that des ynbite be pe:r» in i m speak Zhe Ashlaeut Cigt Ca:urcil gensralty invites the public Jo ap Iak an agenda items .md riving public frum o» nre-ogmfda Rem, mdess tJme corutrobux until pabLc M.111 nmry. Xe person has — absalme ,iglu ra spea.e. or parfic pats to s,my plasm of a -proceeding. Mean T"Prel th,anler afproceed+hgsfor Public hearings andsrricttyfitow the duwoomr .oflhepru7dlrfg .,Pacer. 13ehgrdararaations wl+ich me+uxrm,rongbty loud or dfsnlyhl�e urs rlisruPe'v�:i, and mry. eanrphds disorderly cauds,-'t OJ"eart s rvitt br_ rsg++esfv�t to leave the r Qom. f ¢cuts and atenaenis by speakers le notrcpn. Labe opinion f d e Citp.Cow '1 G'ty OfG�ers entployeua nr We Qty of Asbinvl.. Sl>eakcr ]a ey nest Fen nA 'I IIIS FORM 18 A PUBLIC REMItp AI.1INFO,RMATION'J,'ROVIIIIr1)UIIJJI AIADl(, AVAJI,ATME'1'0 1116:PUBLIC 1) C.oaplde Ihis na'aa I -•tm't A 1n tin, CityR—d prior N IltGd bonoftl t y,, yvivlt_ t 2) Speck to the City Council Doti, the table, podnan.miaophone. 3) Slete,; yen nano and ndd,esv for Rio record. - 4) Limit your oonnota is tothe ".coat ofbm. givan to you by the Mayor, n:niatty 3 or 5 nunot.. 5) Hyonpasent hitter, materials,plus. give a copy to the City Ra-ala,fhrthe record. - 6) You may give written ara ents to the City liccmder forthorruord ifyon da not wire))to speak_ (Comments o"n be adled to the baek of tins sheetifnecossary) - 7) Speakers ado selnlyne,poasible for the content ofdieir public staretrait. Tonight Mc t 6ndt N nra Iteenlar N[eetit i,,in Agenda tapiditem numbs ._ Olt . - - — ---- -..._. - Land Ilse Public Ifeariny}, }'Icnseindicnlc lh. Lnllarvhrg: . Cbnlle ga for Conflict of Inerest e"Bins Ifyoa axa challenging a imanba, city c -it., or "planning r,omrnissico er) "rite a. noniliet ofinta,.t ur bias, p1clso r6'ito your al(egind ncomplete with stiplantiog bate on tins Conn and doli—it to the d.rk inneediaely. That Presiding Officer will addrass the antocu ohatienge with the rnnmber. Please be re poattitl ofibe proreeding and do not arterropt. Yon )nay also provide testimony boat il)e challrngc when you testify during the nonnat order ofinor- irigs. Written C'oWChialenge:_.._—_,..._.__.._._. _. Tire PublicMeeting l nr regimes that all city meetings are open to the public. Oregon lac doer are ahvaya rrgoire that !be publir< be perm7ta d to I—k 7:he 1s9hletd City Corned gr reraily i-N, iho pnbu" to .)peak. on agend h items anti during public jim nh on non -agenda hens u,fivr lime constroin7s limit public testimony. No persmt has mh absaba' right to ,paak ar,pmaicpnte, in ev y phase <f a pruceedunt Tlease respectri�e. orderafpraaecr7(ngsfor,lnrbl/chenringr dead sv7aftyfallow thedirection, afrhe pre.'.dh'g o;rcer. BO—I" nr'onions Awli are unreaswrably lord m di,rnjawe are dis, p-66,1, and racy cmrstitula om, .lett tv —bid. Oj) nders )rill be deg—ool m fear, the ream. ik�nwionty and son.. 1,, by'yunkxi e do notngi—A the oph.aion of the City Cored), City Offrcros or arnployaes orihe City aFMhinud. Speaker Rcq'ucsl lyalrm THIS I10RAI IS A Y(ML(C ReCDliia AId, It7FORMAVON PROV,Dn:D WILL RR NINDE' Av vf.ARLIL TO TDR P tIMAC d) Complete ibis foam and r Woo it to the City Recorder prior to the. dis_seyroorth'itmy_nu MA, to snc .boil._ 2) Speaktn iho City (.;onnril front the table podiuiir microplrwra. . 3) Snrte your :.d address fox Ore raoorrL 4) Limit yen ammeals to R)o mnou.at ofGme given to ymr bg the Mayor, ustn]ly3 ur5 noinutes. 5) if".ev prent"I". matcriata,pl.et,, give awpy to the City I2aaonta. far the.-rd. 5) You may give-ip--..ts to the City Recorder fr the record if you do not wish to spank. - (Comnenls ean be added to the back ofthis sheet if naoeseary) '7) Speakers n. yolely resI iblr. for the content oftheir pubb-latrant, IInniglt Name.. — 5. y i e __—f f L� vt... n RetailnrMeatiR� . Agmula topithtcm tonal) ............... OR ropie for pnbha from ( ga nh, item) . __� r-il 71_ ('o -......... --- Land Use 11ttaiing ple—indicate the folie"Jag: Against:_ Chnllongeior conflict offi t—M nr Boot TPyon nra challeng ng a.ombe, (a city --nailer or aplanring anerniissioner) with. conflict ofirtar st or bins, pleats. wiite your allegation bonrplete with supporting fires on thin form and deliver it tp the a:taxde mcdi.Wly. 'Roe Presiding 0111-- will Adnsa the -itteu uhullengo vtith the member: Pbooi. be r speetfl of the proceeding and do not urterzupt. You )nay also provide to tiame r obout the challenge whenyon testify dmiagtbe normal order orpa"'e'dings. Wrihen Conronnnts/Clralinrig.:__ _ _ _ 3'7a_PublicAf"ting Inv, reguirer that all cily nheefing., me open to tar public. Otago,, lmv does no "I j, reyaire rear the public be j-hred to gpeak The Ashland City, Chemed yenerahy hones elm. public (a ,peaked agend items and during publlaforum on net -agenda unless a itens less time —Wait", I atj,"bl7o tesu )m llo;perann hen an absohihr right to .rpaak or pmti ipoee 1n every phase of a pro, ding. Pleaserespectthe ah,cfpro...dingsfoepublich—aig.r arvdsrrlcllyfallxnv the directions ofrhaprerldtngn cot. FJehavtor nractioirs)retch are. ... .o... toy torde na"'I'tive are'R 1""Yd,, mcd »fiery ennstihdo disorderly condtdcf. OJforeders will he rxguested to fart". Urn room Co.o—ta and alntCmnn1, by Cpcakc,e; do out nel—at the aph,!- of the City Cooaeil, City Ot15.cas or et apl,,y— .,,be City of A.,blamL Speaker Request Ti(,nv: MIS F01li4IS A PINILLC IMC01U) ALL INFO fNIA't ON PROVIDFB VVILIAIEMAlm, AVAILABLIS 7'O IIP-i-UBLIC 1) f. rphf lFlnf. md.m.Ato the Coyltee der priori. Ito, d.scussionofthn iteurvauwish 2�enlc abort. 2) Stm lt. the City Courted fmm tho table podium nnorophama. 3) State your namo a.d xdd,—for the record. -- 4) Linea your eommem to the amomt of tune gii en to you by hte Mayor, usually 3 or 5 nunutes. 5) Ifyau present written nuatctie" please give a copy to the CityRecuoler for the record. S) You may give written comments to the City lt,6ur&rfor the record if you do not wish to speak (Comments ron be added to the back of dus sheetifneoessary) 7).Speak- am solely responsible for the content ofthespubiionlatement. Tonigf t!sM' eting Ante - Nnn;n Mitt aM ice`- -- - Rt dar Nfeefine Agend t piditem n urine, OR To ' for mblic£oru (runaeendartcmC j'v-Jt,w�•n� plc 1 ) Land Use YubJic Hearing Pieax indicatethei.11otring:. I�"or:_.. ......_.._ Against-. Challe getor Conflict nffute—to, K. If you arc challenging a member (a city councilor nr a plarmine n.�issimnr} with a conflict oflnrrzst � or bias, plrise rrrfto yew allmgation uompletevnth euppoY'ng 13cts on ttis tome and dative. It t9 the clerk imi—tiately. 'the Presiding Officer ndll address the ursine challenge witl. the member. pteoso be respectful of the pro cimg and do not interrupt. you may also provide testimony about the d uVinge when your k-stify during the nomral order ofpr—dinpe- writtmt curm,cntslcl,anenge:-- The PublicAWteig 1— I,p! s brat all city rnee&ngs are IT. ro toe prblm Oregom Zmv d— not ahsayr '.phthat the pnblle be pirniitred to speak The Ashlie'd City Camcil gwwrally irnirac the pullh, to ,gneak an agenda irP11, nerd during public ( noes on tmn agetda items miters nine a.nsbrdnrs ilnrir pubod fllfhl ny- Rio person has ar. nbsolere right to sprat or parBclpate in every phase If, proceeding. PZacw. respect Ilie order tproceedbrgs for pubii lrearfrrg.4 and strdetZ}•faltaty the d7re�rarn _afrhepresidotg jrce.: fichmha-w- aenons nhieh ore unre ioblyrardordi-privy are disrespactfr{ and may ronsRhrte alisorrterty <andecr_ QlTerxd rs will be rngnested r. taave rt+e rooms' Cnmol,V, and stalnmcnts bysp-k—da etinpnxntthe opinion ofthe t5ty Cowrcil, City Otto —or employee., mr the City ofhsf,` -d. Speelce ' Request Norm - 71I49 FONAl IS A PIIMIC ItGCQRO ALi. INxmtITAfumNT tOVIADAFILL BEMAD1; AVAILABLF 70 TFTE PUBLIC 1) Compla lltisfurm and retumittot6o Cityl2eeordcr Briar to Eae<liseussion of theitmn von rvish to souilc about. 2) Speakto duo City Council from thetable podium microphone_ 3) state yovrnmmeedaddressfnr the record. 4) Limit your aornm-N to the amount of time given to you by Ike 1,4ay.r, ueuully 3 or 5 trim, ress. 5) If you present written mat..» tilt, IA.. giee a copy to the City Record.. for the record. 6) You mny give written contrite to the City Recorderf.rthe record if you do not wish to speak. (Comments c:m bur added to the back of this sheet ifueccesary) 7) Speakers are okly poavible fort_nc content of flou,p.blio Iterment. Tomi�ht MIeHug Data_ 11. �..- Nan.� .. Rrt%ular hTeetine Agend t p 1 tem nu h _ OR Topic i p bh m fie -min ( or agenda.tern}_ i� i 71t V'-'jIV T Land Use Pubhc$enrinp Rleaseindicate the fmm"Ng: Farr..—.____...._.._.._.. Against: . Chaliouga for Cennict of iw—t or Bias IFyoa — challenging a mcmbnr (a uty o.nnoiloror a phoning conmdssi mer) ssith a ...flirt ofi ro—I orbias pl w [ your all uto -ruplith Sapp rt g £sets on thn form and d 1 v it tp tbo derk —fire ly Tb Pew cling Off er dI add — th item eballeng v th the 1 Pleanr bn respertf I f the p . tin d do not interrupt. X may also proud t si.'mony abm t the cha.Itengr wherry you icshfyd mgU ormul.,d rofp .ceedmgt. VtrrrtmnC tslCbat( The Publ "Iddefizig Zmv rE yeires U.at II city vteem gs nee_ open r. tt e pub➢a p :gore tury does not ahvgpr rz9r2n .hat the pubda be pz;vrirted 7o speak' The Ashland City Cormct7 tt,—ully irrviras the - pr+btie to speak on agenda irons wed during prrhlfc forrnn an nm+-agauda item+.....less rime eonaoolorx lief public rartlm.ny.. No.persmr hss• air ab-l.. right to spe.;.- m',p utudpore in o y phase f a: "proceeding. P1111—rspect die ordercjproezedingsforprrbiie heannas.udslricl7yfotlam the Areerloes . J rhapresidnrg o/jicer. flcfiavtor or uetinrxs whiah ore unreusmmbty loud ardis>v ptive era dtsreepec-rfrf nrd xvxy cusi,'tuln cfisaederty <arx3ilrt Of nciars wilt be regersted to 1-1,, the room.. ( rent, and star—f, by.N k. do not rg—LIbc opirdom.fthc City Couu d, City Ow —or p7 yea or.' the Nty ofA.drland lipeake r i2t<quGctr I orrrt '.. 11118 YOMM IS A PUBIICRHC01Or Ald.INVORMAIJONYRO4'1I)£A V71LS. III! tdADL+AVAII1iL, TOTIIP 2UBLAC 1) Cor 1l f.uu, for., and ra—it to tLe Clty,Rc rd lr,m [u ter I nnf tt t v utJsh fosu 7cabyo& '2) Spcakto the City .0 -,l uom p,e table podium mi—phone 3) Stuo you nsneout add rise f,r the rr—d. 4).Limit y it romortbo to the amount ftimo give. to}ou by u,My." r,,Wly 3 or 5 rmnntas ,S) pfy nprusant�4rrttcn inatrials, pieasepveapopy to tf e. CilyRccordez fnrtt,e rocord. 6) Yqu naypaey;=ntt n —.1, 1. too, City Racordei for the ox.d Xyou do not wisb to spe:4. :(Ca stenos can bo added totho bask of this s)utifnec uy) . 7).;Spool— art, sololy sl onvb,efor th,, —reat ofth6, I bikstetem-L S rgkt syleeting Dates% Nzmc V) t ' Rranlar Mcetinp Agrnps toprMit n uvb y17 -p `gOlt Tnpief� p bhv for an, {non ngeudnitom) ............ ....:_ _.._:. ._..... ...__ Land Use Public Hearin z'tcasc inm4,tt the mn�„ ;ng. For: Chailengr, for Conflict of interest or Hies It you era ebaltongmg o wewber (a city counetlor or opinming vonuwsiorra) pith a cot flier of u -ua or Liao,1,1—c x-iitoyoar alltgalmn-aplctc with supporting Pacts mr this form and deliver ,t to fhe clerk immediatiy. "Cho Presiding Old— rdll address 11. written ch ii Age with them bee Ylcase bo respectful of [he iagc dug nod do uo±%nboobpt. You may kilsn pond b mrom y A t th, ch:dleaigo whoa you tasufy mmugthn—at aide ofpracucdmp Whit- Crounco s/cwh rgc:_ _ira,PuBi � A,zamig Lm —janer that atl city meeting e e o}ren to rh = pr<bh,, 0,gnn lov does not aber9s regr,irz Thar the p blr b p""abud to specs; i7r. Ashh"d 00, Coo"d ge rally r ru", rho publi,. to spenk - ag-1too. and duiing ppbtic joram o» rmnage rf rb o,.!ales Oma iroru,rnLrtc Imot yr+b7 ra V,,w,y. Pl p rsen has err ab,olru nbht to rpPok or pomcure bo ary phase gf a proceedinh. /tease respect rl.z order bfl o ee h,ias jor[n bhclreanng n ,d.cG:ct{y fatkn, fhe �reofio;.a ofthoyrz Jhng ojJicar. Bf vtor or actors. 1'ph nrt, uablu!ord or d+srrrplivv aBdr�iiy ruirfuf.. r7isarderly conc'uccOlrerders,rJl[b nrpnstuiia lcpva the room t ent: and sate neat. by speakers do imtnpm ttLe opnv n of the GYp• Cwn� 1, Crty O�cm q,Ioy— er the City nfAsbTu O. Spea l(el- Request Forin 1 t7:rTr FOIINI 75 ATU13LIC I2Lrf.O7tPt A7.L ]ORMATLON tROVI DIRD1V17SRI:MADF, AVATI ABLE TO 7Rn. PUBLIC 1) Completo due form aad rctum,t to the City Remd,,,r ,iorto Poed on otH tmyou 7nah to spenk aLmit 2) Speak to tho City Comual Born tbo.ablc podr iu raicrnphona 3) Stela your name and address for the rewrd. 4) Limit your cements to the aimosn,t of two, given to you by the Mayor, usually 3 or 5 m5uutee. 5) ifya proont 4rritten n atnr als ple, govea e p r to th City R-ool, for tho iecocd. 6) You may give oAten communts to tho City Rapider for the it-d ifyou do nor wisb to speak. (Commeats eau be added to the back of dd, sb.t if c...y) 7): Spcakvrs;.rc solely r puoihlcforthe ccmtt of theirpubtic statement T-ight'., Meeting Date 7,/ 2C�2=3_ Re—L lar74Seefine Ageoda. t p cJ r,m ua =r OR l opscfnr pnhucrnruru (nnn ngenaa roe ). Cel!-f�tve�= t� �lcG�fr�tl in A;Alr vyd Land Use Pnb7iC Heal in —� PI c3 rL a[e tl .!altar ng. I Fo Agdnat: 1 Cballcngetur Conflict ofTneer�t or bias ffyon pre challanginga ,gmbrs (a c'y ciiorw.apkmnivg conune urr}iviiba couIlret afintemst or bier, please ndite you allegation completeyridrsupporting rat on Oils form and delivea it to the clerk amuLaidy..'11. Pre dmg.OJ1,-frill oddress the —itten rballenge vath the member Please be —1-tlirl of the proccedart, and do not intermpt. You may also provide teslimony abort the nballeupo alms you tuv6ry during the nor—i order ofnioccedings. Writ— ConuncmtslCbtll the P bl c'Ifznuy im r i jr r r fi-d rru oa y n eangs pre ep- oo th, yabtre.. 0r goer 1— d-, rrrt nhvrps ragat, flat I/,z prrbhc be.1-aftred to.,ypenl .The sh-hland City C—if ge try invites the publio 1, p ab oil uger1, rot nrs mn4syurigg pnbticJor r ernes -cry rd ikao, in,hs firooc�hrstrmnts I! ftpbbe restrmoi y. N per.,ol has an ubsclot, ngh, ro speal o j b&f h, w every phase. of o proeeed g !'7 roe reap 1 t1 order ft $ngs fnr+ 1 !rears„ rd stricrtyfr If v thz direcnoru `.ojfhepr d �s nf;icec Bh nornraG s,eFeioh rrre rrabtyf dorrt7sngrfty dasrespe�tfiri, urutrnnv yn�te rh'sord t}. riAdcL Qgiwdrra w71lb quertrdfol •fhe roazry Cw,u w., wd Uter nes b; qy k 5drrml npnsc nuu moor,ar ftl. city coon d, City MI—o� ..J,L,yve., or tu tarty oft"10 rd. L ayf/imj CGCj f Speakex�73agtzesi Tornl TOM YORM IS 6 PT1 Buc RECORD , LL FTFORMAIJ ON RRQ97DFtYMM . JIF. MADE A,VAM AB LE TO illM YUBL1C 1) Complete dus# and return it to tbo City Recorder pnoi to th I scues+onwFth item vnr, wish to sonde al—t 2) Speak to the City C.-ail a.. Lb. table podium microphone, 3) State yon,r.nae mrd address• For the rce<+rd: 4) limit 7—comments to the Mo t Fban giye W you by tbeMyor, um,Wly 5uiot- 5) Ifyen present written materials, please give a copy to the City Recorder for the record 1) You auaygivevrriticmcomments to the City Rccarder For the record ifyoa do not wish to speak w.onevuts— be added to thebaek ofrbia sLcet tf eeessary) 7) Speakers are sotely iesponhle far the content ofdoir public statement Tonight MctingD f 1t��z,..3—T Na,ne �uc�NkutckcS Adds as (no Rl lam Agondb toprrlitenrn n }Cl1_(G OR Topic f ,public forum {non agendnrt .:.______-.__ ._ ___— LanilIIse;Pnblicllear'm« --- pleaseindk.tethe bli niag: Against. Clots go far Conflict ofTnfnr_oe Bias If yen art challenging a member ( city 000neilor or aplasaing commissioner) with a omif7ict of inlvn s m bias, pleas write your ollllegatioo complete with supponu.8 facts on this form and deliver it to the elvA, mediately_e Inn Pmsiding OBioer trill address the writren challenge with the member. Please be r Fp ffild of the proceeding and do not interrupt You ruay —o provide testimony abont tho challenge when you testify during the narmst order ofpi—eniog, Written Commotns/Chatleope_ The Pubs,Meetidg Jn regrdre., [teat all city rnaexb+gc are yen m the preblh, Oregon law dots not aArays squire ,hat the public be pe—oW to speak n, rlAh-1 City Corurnd g—Odly inoiks der public to speo on .gaud r 7tenu and during public foam+ an rron-agenda boo. unlese te— constraint, Hmit pnblia te,fie y. No person {ra., mr absaLue »gbt to spu:k or pmaicipatr. in evmp ptraae oja proceeding. than, . �Dra presiding otjlcar. 13ehvvia-wactiaizs runlet+ are nrezurormbiy Iour1 mrdsn<prve are dJ rasp.+ctfnf, am I!ucry corutihrte dlsorderiy eorra'ner. t3�r+ders rvillbz regunste¢ro lotus, rl+e soma , Cemmenh: and by peak -do rmtzcyreara+tlhcopUen nf0m city (ybrmcil, City Officers or crnpirryecs or the City ofAshlwcL f O�e,,tr.ct Speaker RequestFarm - Tnis yoRM is ArpnLIC REaoRD AId. lsFORRfAm0N;Y1iOVIDED Wim BEMADR AMW ADLR TO TETTi.PUBLIC 1) Completedusformand ret+u-nittodmCity Rccwderpriortothedisepss;nnoftheitemvni vjsh to m3taic:tbont. 2j Speaktorbe City Council lhxixthe table podiommicmphonz. 3) Stata your name and address for the record. 4) Lint your comments to axe ammut of ti— given to you by the Mayor, usually 3 or 5 nao-te 5) Ifyoupreaentwritten materials, please giveawpy1. the City Recorder For the record_ 6) Ypurely inanwlslo. cwnmeots to the City R,veaderfar the reoord if you do..Lvosh topes. - (Comments san be added to d+o back ofthis shoot iFuaco y) 7) Speakus are salaty responsibte f , the wntent aFtlrairpubli—tatcmcut. 'Ponignt sppMcetingD to cLt' I "1 � J��_ , _ i) Address (no Y.O. Upot) _ �� .___..._ PLone Zm+di - J 12i:eularMeciive. Agenda inpiduem mm+nor . (J Pr1v y r. OR Topic For public for —(.to agenda itnm) �?•t `_ ��." •}_— Lanr3 Use Pu61ic Flealia pteaxa 6rdicxie thefutlontirag: iror: Against: Cballengefor Conttict a loterest or Bias - Tf you tee c6u totfciug a member (a city cauncilor or a plea mg conunissioner) wi@i a eanfizt ofiwemst orbits, please write your allegation bompteia with supporting t cis on this farm and do=Jiver itto ffie cicrk mmedioldY.. The Presiding Officer will add-,, the eitem ebaliengo with the member. Plwse be respectful of tlic proceeding and do not interrupt. Yea may also provide t stimony about tbeclnlleoge when you testify during dronormal order ofpn,—diags. Written ConnnoutsfChaReuge: the PablieM tingLow requires don ail city rncetzngs are npen to the public Oregon be, dues not ahvays ragrme ttrar7he pubTla bn permitted to weak T?+e sislrland Giry Council gencmlly irrvires the publee to speak an ogendrr items and 11 ingpublic forsau an ton-agen' deny unlesa d»re annshrrhrts limit pobha m"In wy. No.pex , has — eebsatuta right to speak or pmttcpare in everyphase of a proceedtr Pleas ra meat ilie order ofpraceecb'ngs j yubtia Oaat7ngn• and strtatly calf w the dtracrions of6:apresiding/froer. lWaniar or acJtoiu which are nnrnarormbZy toad m•aFsngxave are d`srespec r; <m I may nanshhrte dose, t •sly corulnct: UJJmdenc lvitiG yrrestedtn leave the ,aunt. CLII,M nl:iand$intement byspe•ikervdanot,epr ritimopvdouofthc Cityeouac I, City onxx—s emplo}ce t City of Asliltnul. : speaker Irrqucst Fain. '171FS l.Olzh} 7S AYU1tLTt:li:iCORD A7.L 7PnrpltaiATtryttP:ttQSrJ 67tJ1 V/,LLLb&M,Sn$ A'YhST.i333L'. TO J'fls.YtIA3LSl' I) CcuIlewti,firm i.d utmnh to the City Ru—d,rprin,to the I of it t v�ei�nosh io ugtk hoot.- �_ ' 2) Speak. the City C—il from tivit ble poliu"l imuropbcuc 3) .State your,. oxI. Ind dd,—for the record. 4) Linut y nr u.—N to ihu a—L oftime Snven to you by the Mayor, usually 3.or 5 Itoit- 5),Ify-j—'eat-iftenmate 1,plea-give. aipy fu. tho City Recorder for fhe mend G) Y.I nay give-itlen cotgrpents to the City R—olurN the r.ord if you do not wish to,pnak ' (Comoeno, con be added to the back of this sheet if—cu. ry) '.. 7) .Speakers uc solely responsiblefor fIhe conieeucoftheir pnbho statement. Name / l .,-A—.; Add, e t7mne a ail Agenda topelit—number ll pp tn, _ � yy- t Topi,fo publio forum(.. ng, adu, ire ) �J �tll D' tktMl Q � ,Vi 0 1P�',Ow Lund Use Public I3cai ing plCasc inAu.ilutbe ioUrnvig: kbr:_ Against:. _ _ Ch-U-n ofor Conflict ofInt"" opliias Tf you are ehaheaging �.ma(a n,hes ei.y councilor or opiauning u,maoissioner) with a onfhet ofintemet I,lo., please viritey.. alleged,.. ecmplete with supp offing foet - this fan and d liverit to the de,k immeiliatdy '[be Prosadmg OtScer.'ivi11 address the mitten challenge with the member :Phase be sespcaifid of the pr-ueding -d do not iiitervupt. Yov may also pole ten•timony about If, cb.U,ug, w1—y— teoti•ry damgfne narmat orde ofproo—Eugs wriu ti C ro—tslcboueuge: --------------------------------------- 1'he Pubt r. Mlolllg1a ,<g.mea thot art c,ly n,eelingr a,I upon io rnepublir, Oragan ta,v dues not ahvays r qube that Yho pnb£m U1-nflmd to. speck Ybe .Aatrtand Cey, C.r,ndl gd, roll) in 11r, the public to Peak on. agend tr, rns a„d dudng public fo non. uoenda ite�as•.v,d— fi— conufrwne, un i 1MI,publr C,H—,y.. No p.raon ho, i a1—lW, ngla I" peok$r j--lTdy h, .in everyp),nxa bf a prncsed+ g Plecr asl...1 fhe .,der fp ceedu,gifo p,hh, hearimg, —a hrialyfoll wthedue,I na bfrhepr idYng ,#i�-sr., aehmrw or act vhtch are n nrm.ably[oud err riisruptrt.an-dn, esp,.,rfiol �Rd may cnrafihJe JisoY,'�rly rou ,cG 07Jcr,de,a-.u7177a rcQuerred loT rtre zaoni. (anoneWs xnastatmarnis tYs :xkend notsvpsNe—h-pmiou. fthe Loy Coiwai, City Officers, Imploy-. the: City afAsWnmi Speaker•Iiegna ,tFwan ME T+ORM T3 ARTIRLTC ReV.Olill AIL DWOTtMATION,PHOVIDF.D QJSLL II%Mr}DF AV.VJ TiJ T TO TIM i'TIBLTC: 1) Ce plum t4�s form ,md,enunit to tlxu City Record .,tor Eo tlecd iofthe Cmi vousri_h Spied, to rLa CityCoune.ilfrom ihetabIc po:liicvia ewphonc 3) St to your a uul addreas f r tiw o—il 4) Limit your comments to the amount oktinie givento you by theMyor, iouodly3 oi5nunvtes. ;5) Ifyouprrsent tivxittcw materiels,plwseg{vo a copytotho City)i.erorder£orthe meord S) Yoarnypaewritleaconu t, wtbe City Henn de,rfor fho record it you do notwshta speak. (Com�neaN can be ad,[M to the berk.£this shout if neo—.Y) 7) sp =i solelyr spoesible find th:. .tens dih p blicsttement IN:.— Ad hes ( F.O. I3oxj t) PLane— L..w }} 1R2Yll1A1J' McId-; Agenda topiditnm m bur �, Olt 2npk forpubhc furnm (non ngcµanitern) The Yuble nt aririg7m i tre,died t1 �ry .;curt b rs open to the p<htiu.: nreguu tma. daes a�at ahvays , eggire 6"t the ptddtc bape,u reed ro spunk lhn Asl+lmgZ C'ry Cmmcft g e¢rai[y imi;ar the "ubLD t eak on.'gender items and to fog pubftc f o i -og idn items notes dude constrolnls if I Fc bl o.testP,—Y. iT> person It., absoture righ, to. peak p nicpate In euery Ph- of n "proFsetbnp. Please dry ir1J orAer ojp eed,'ngsf p BGc teeming slsrdcdyjo77 rre dbeeno,zr Jr1 m r s� ca- air r er e t hm nty�, f etrnpn aserpeo��{ - n.dnsry unrttr, 4. d va r tY conduct ©fJ ndern. iVill a requrstrd m7 ti i t' '.1-udu —c-, byal---doofth, City C—d, City Oifccm or mnlayeen nrihe City.1 A.;bluo l SpebherRPgncstForm THESI01M, IS A PUBLIC R:dCORI) ALL WLORMAnON,YRO V1 DRD 1VIEL BE h4ADE AVAIIe131:E 3.0 TAI PUBLIC 1) Co"Plec (1,isSunnend I— it to the City Recorder adortotb d n_of it .tui rau> ,m). t soeelc Kbm. i. 2) Speakto dta City Canned fn,.d,etublo p+hdamn cmpimne.' 3) St t y yrrouc and address for the record, 4) Lucit your cpmmcnty to the- --t oftmm lyi-ren to 3rou by ttre Ma c,, uetu lly3 or 5 n luaus 5) ifyou precept"rid.,eateri-is,pic'asa give n copy Co the City Recorder For the xeeord. 5) You ecry give vuden ommeats w the City Recorder for the nwzd ifycq do not wish to �pemk (C.—tree caa be added to the bacli ofthis sheet if necessary) 7).Spe-irs are Subtly r posiblefor tiro contect of their public ritcmcnt Toniglt li d.n Pul .._j� rldress (na F,0 )1 x Phruu�mmail Re>~nlar Meeting Agenda tepiditem u nber_ -. r oft Topic far public forum (nun ngcnrla item) Saud Use Public Hearing Please die-te #befaIlowtng: _ Against: Ch.ilicnge for Connid ,fluterest ur Bias Ifyau are chaIlnuging a member (a city councilor or apkuwiug cmruniseionar) with a conflict ofintereu or bias, please rvdte ymu allegation cempletc: with svppaxtuig Fans on ibis fume and dn(ivc�r it to tlhe cleilc mmrediattiy. Tbc Presiding Officer wlll address the written cimIlenge with the m bet Ple<ssc be respectful oPthe proceeding and do not ieterntpt_ You may also prnvjde tesritnony about the chalieago when you teetify dhning thenormal order oFp-cc lings. Watten CmmnorrtslCballcni„re._ __ 77+1 Patineitf Bring1— requires that aII City meeting- are 1,en to the public Oreg. lary doer net ahrays require ilia+ t7,a pubtie he permitted to speak The A.r 4-ct City tToancif generally inviter the public m speak- on agent items and au"Ing pabhe fonmr on taou-agcsrda eeais unless Lima carstraiais Putilpnhirc t"111 ry. IJn.persmu has an nbrahrta right m spoor• ar pariictpate ir, every phase of a amaeedng. Pleaserespectthcarderoj`prawedingsforp¢bitclrearingrmrdstrtetryjallmvlkedr7..ce"'r. .oftheprasidingo'rear= Behavior ar aclioiu which are unranrmrabty tm<darxirsnrpme are diarnspeetp'd, anrt pray cors:ihve disnrvierly candact. Fl1fendarr rvt11 bz rngaerted to leave the room Cemmanls aad relntexnenL by TA— do pat pr,otot We npwian o£tbn City C—,,.U, City ptbeco, m' employees or 11. City oLMblao l ASHLAND CITY COUNCIL STUDY SESSION MINUTES March 6,2023 Councilor Kaplan called the meeting toorder 5:38p.rn. Mayor Graham, Councilor Hyatt, Representative Pam Marsh and OSF Interim COO Anyania Muse appeared via zoom. 1. Public Input - None a'Economic overview Presentation City Manager Joe Lessard provided a presentation (see attached presentation) • overall questions ° AshlandChomcteristics-Age Cohort ° Vision atoternent- positive economic future ° Ashland Characteristics - Cost of = CornnnunityChoructerintiva-Popu|odonGrowth Housing Breakdown ° Ashland Characteristics ° Taxable and Non-taxable Lands = Ashland's Strongest Employment Sectors ° Ashland Tax Revenue byFiscal Year ° inflow/Outflow Commuting ° General Fund Revenue b. Southern Oregon University SOU President Dr. Rick Bailey provided a presentation (see attached presentation) w SOU's path tofiscal success 0 Solving for the future " How did vveget here? * Aggressively pursue entrepreneurial revenue projects c. Travel Ashland Presentation Director of Travel Catherine Kato provided a presentation (see attached presentation) ° What are the issues/opportunities ofAshland's ° How does Ashland remain Strong tourism? «. AyanWsAshland Community Hospital Steven Hirsch provided a presentation (see attached presentation) = AsunheHealth System employee headcount ° Economic impact of4ACH e. Ashland Chamber of Commerce Executive Director Sandra Slattery provided a presentation (see attached presentation) ° Overview ° Opportunities • Threats • Final Prioritization ° Ashland's Greatest Opportunities CITY COUNCILOR STUDY SESSION MEETING, CITY OF ASHLAND, MARCH 6,2023 P. I Kaplan commended the presenters for their work. Hyatt noted the objective ofthe meeting ioto create and maintain on economically sustainable oUv She also noted that this project must be o collaborative effort onbehalf ofall organizations involved. Superintendent Samuel 8wgdonovo spoke on the slow decline of enrollment, and how the school district must change to keep opportunities open for students. Bogdanove also commented on the workforce struggle with classified staff and faculty as well as changes with student needs following the COVID-19 pandemic. Bailey shared that SOU had experienced ogrowth instudent population, yet odecrease inthe number of course -hours taken per student. He believed that this was due to issues with social and mental wellness as well as changes within the greater discussion around the value of higher education. State Representative Pam Marsh commented on the unique economic pillars that make up Ashland, and how the rornovo| of any single pillar would cause rn000ive changes within the City oaowhole. SOREDI Executive Director Collen Padilla noted that Ashland has limited industrial lots, which decreases the feasibility for new commercial industry, adding that businesses looking to expand are looking for new property and new buildings. She pointed out that several properties in the Railroad District could be utilized for new commercial buildings. County Commissioner Dove Dotterrer reflected on the lack of progress onthe Cronnon |WiU District and agreed with PodiUo's statement. He also recommended that Rogue Workforce be involved with future development plans. Padilla highlighted the effect of drought on local oBdcu|tunz| areas, omwell as the difficulty ofchanging land use zoning. Kaplan added that changes in efficiency of irrigation could also be of help. OSF Chair Board of Trustees Diane Yu commented on the similarities between OSF and the overall travel economy of Ashland, as well as the loss of revenue and funding following COVID-19. She also praised the efforts of the of the group for their work. Bailey and Yu discussed the potential of collaborations between SOU and OSF or collaborations between various local businesses and OSF. OSF Vice Chair Board of Trustees Sootho Cord, OSF Interim CO{) 4nyonio Muse agreed with Bailey and Yu'e idea, with Muse highlighting several recent collaborations between SOU and USF. Cato spoke to continuing efforts to work with local business to engage with tourists in a productive manner. She spoke of the change in travel behavior from tourists. Yu added that the definition of groups visiting Ashland should be expanded beyond just tourists. She also spoke regarding the identification and removal of barriers involved with groups coming to Ashland. Chair of the Ashland School Board Victor Chang identified one of those barriers as a lack of affordable housing for workers and suggested a few ideas as to how to address the issue on a local and regional scale. OSF Cultural and Community Liaison Tara Houston expressed support regarding affordable housing and the potential link to business growth. Kaplan spoke to ongoing Council meetings discussing possible changes tocity zoning laws tosupport increased housing growth. SOU Vice Choir of Board of Trustees Sheila Clow suggested forming recruitment plans for |000| students to enter both higher education and the workforce, while also voicing support for Rogue Workforce. Ashland Chamber of Commerce Board President Gary Blake spoke on the lack of childcare as another barrier. Councilor Hansen spoke to using Ashland's parks to attract visitors to the area oawell osonongoing source ofjobs. CITY COUNCILOR STUDY SESSION MEETING, CITY OFA8HLAN[\MARCH 6.2O23 P.2 Councilor Hyatt noted three interconnected areas that the City of Ashland needed to address: families and workforce, land use and climate, and tourism. Marsh agreed with the areas of focus that Hyatt stated, while giving specific focus to the area of childcare. Hyatt praised SOU's early childcare program. Bogdanove, Dotterrer and Chang also expressed interest in developing childcare partnerships between different organizations, Kaplan spoke about moving forward with these planned partnerships, with Bailey bringing up two SOU projects connected tounongoing partnership. Bailey and Yu spoke regarding the potential ufbuilding communities for seniors and the economic possibilities. DuQuenne voiced her support for a multi -generational approach to both housing and community development. Bailey spoke about revitalizing the University District. Slattery spoke to the continual investing into Ashland's future by all groups. Lessard listed out four areas that the committee had discussed regarding o future economic plans, those being on effort on joint rnarketin0,o definition of what n future University District would be, on initiative focused on childcare, and continued discussion regarding future economic plans. Dotterrersuggested partnering with cities across the Rogue Valley. Bailey spoke on infrastructure challenges regarding any future development, focusing onstudents and seniors. Houston reminded the group ofthe need toremain inclusive regarding changing demographics and plans. Hyatt spoke about a planned transportation system update set to happen in the fall of 2023, adding that these changes would be made in connection with the state, local businesses, the school districts and the community. Lessard spoke about the next steps for the group tomove forward, suggesting the group form smaller sub -groups to focus on each of the five areas of improvement presented. Kaplan agreed with Lessard's idea of 3. Adjournment nfStudy Session The meeting was adjourned at 7:43pm Respectfully Submitted by: City Recorder Alissa Koloclzinski Mayor Tonya Graham CITY COUNCILOR STUDY SESSION MEETING, CITY OFASHLAND.MARCH 0.2023 P.3 city of Southern Travel Oregon Southern Asante Chamber of Ashland Oregon Ashland Shakespeare Oregon Commerce University Festival Regional Economic III all I Innill III I Q Important trends ortakeaways signaled from the last three years a What are the most important next steps for addressing ou challenges and opportunities? I ® Long-term sustainability (20-50 years) * What should our next ""Better Together,, "steps be? 0 Three joint gateway or catalyst efforts. Ashland is a resilient, sustainable community that maintains the distinctive quality of place for which it is known. We will continue to be a unique and caring city that stresses environmental conservatior fosters artistic expression, and is open to new ideas and innovation. We will plan and direct our efforts to fulfill this Vision for the long term with a constant view toward in an open, welcoming community for all with a positive economic future. Community Characteristics Pa t 'e" -fd slow ti proie- Ashland C�haracteristics Risks o Public Safety • Fire (urban, wildfire& smoke) • Pandemic o Environmental * Climate Change — Extreme weather — Changing biodiversity — Water resources ® Flood * Earthquake o oraanizational • Turnover — Recruit, Train & Retain — Lost productivity o Economic • Changing Economic trends • Service Industry/Fixed Income Economy — Workforce earnings outflow — Emergency Recovery/Resilience • High housing cost — Shift to high asset owners — Push out of affordable housing — Out flow of family housing • Economic downturn — Recession/inflation Ashland's Strongest Employment Sectors • Retail a Educational Services a Health care 2021 Annual Average Payfotl EMPIOYMC-A Percent of Tidal Ashland Vs- Ofeugm blat&wide F-I Ash]- nd city vicinity "A x. U A z :P reji • Arts and Entertainment ? A • Accommodation and Food J, A Service � JIdLe UT w-,,regon Employment Department I nflow/Outflow Commuting • 66% of people employed in Ashland commute in from All W, 0-", [ell outside the City 58% of workers that live in Ashland commute out of Ashland for work. NLT P SM --j— A -- A -,Iys, 1,, r b,, A,, j, IJ, N,- d,, th", w. A ,A:�,uMy, N, 2, Ashland's Median home sale price is 549,000 Ashland's asking rent for a 2-bdr unit is $1550 If your hc (30% of Then you $55( monthly Social Secur $17,410 Ashland Characteristics ___________________________________________' s Nearly!/2 of the households in Ashland: I o Are low income I I o Spend over 30% of income on housing L -------- --------------------- ------ 1-851 HH i1k28 HH 1,286 HH 1,457 HH 20"A 10% 1994 13% 15% 11 16% Extremely Low Very Low Income Low income I Middle Income Income (30-50% of MFI) (50-80% of MFI) (80-120%ofMFI) (<30% of M FI) $19.5k - $32-6k $32-6k - $52-1k $52Ak - $78,1k <$19.5k ---------------------------------------------- 80% Median Income = $52,100 Source: U.S. Department of HUD, Jackson County, 2020. U.S, Census Bureau, 2015-2019 ACS Table 19001. ------------------------------------------- 63% of Ashland Households earn less than necessary to afford median housing priced ----------------- 30% 1,851 HH 1,628 HH 1,286 HH 1,457 HH 20% lo% 19% 13% 15% ;t6% Extremely Low Very Low Income Low Income Middle Income 1. Income (30-50% of MR) (50-80% of MFI) (80 -120 % of M Fl)' 11 (<3 0% of M FI) $19,5k - $32.6k $32-6k - $52-11k $52 Ak - $78- lk <$19-5k Source: U.S. Department of HUD, Jackson County, 2020. U.S. 120% Median income = $78100 Census Bureau, 2015-2019 ACS Table 19001. 3,657 HH High Income (>120% of MFI) > $78.1k 3,657 HH High Income (>120% of MFI) > $78Ak _______r_____®__-_____®____________________ Nearly 200% median income is needed to 3657HH purchase a median priced home i L___________ 1 30% 1 1 I 1,851, HH I 1,628 HH I 1.286 HH 1,457 HH I 20% 1 m 1— _ _ I I I I I `• I 1 10% 19% 15% � ki9ir 1 13% � , 1 u t}% I I Extremely Low Very Low Income Law Income Middy Income High Income p Income (30-50% of MFI) (503 80% of MFI) (80-120% of MFI) {>120% of MFI) I I (<30% of M FI) $19.5k - $32.6k $32.6k - $52.1k $52.1k - $78,1k > $78.1k I I <$19,5k I_______________________________________________________1 Source: U.S. Department of HUD, Jackson County, 2020. U.S. 192% Median income = $140,000 Census Bureau, 2015-2019 ACS Table 19001. 4�Nle and Non--axable Lands 13: Taxable landY Taxable land i ur}" } Residential Commercial Taxable land (acres) 5028 Non -Taxable Property Residential 4418 20.3°l Commercial/In dustrial 610 iM. I ..� OV ,£ ._� , , f Non-taxable I OW land (acres) 1280 { i Ashland Tax Revenue by Fiscal Year $3,500,000 - — — — — — — — — — $3,000,000 $2,500,000 $2,000,000 (D $1,500,000 (D $1,00a,000 $500,000 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 FY 2027 To Date Projected m Lodging TOT Tax a Food and Beverage Tax General Fund Revenue ? Im II t z s r.,-T c'v r-, r r -! r r, � r 1 t a I Rsvenue orici &rcwits All '_-'ther ReV4DflUSf —E�xpens�� [-t-1 11vI'_JtkA-i� p ei r S 0 n r " iz I S e. r v e —Expefise IrAcitio-n overrj�, CH cf In How we got here 30% enrollment decline over 10 years (50% of revenue is tuition) State funding below current service level *includes $3.6 M in one-time cuts 85% OF OUR COSTS ARE Healthcare cost jumps from $7M to INVESTMENTS IN OUR $9.5M (projected over 5 years) PEOPLE * Reorganization, process improvement, and program adjustments across the university * 81.83 FTE reduction 85% OF OUR COSTS ARE INVESTMENTS IN OUR PEOPLE M111111 ol I LVA 41,41 k ,SO I Southern OREGON 10 UNWERSITY IF_ i z >4 rys � .. $m .., :x. .. +'ti.' �yp R { i s� :. � � .r � `� tx �v, y }I `.� `�4N , �� F� ,. W £ Y" What are the issues that tourism is facing? -inflation and rising cost of travel are deterrents for some -Labor shortages affects hours, services and availability -There is a shifting seasonality in avoidance of wildfire season -The need to embrace the change of our visitor base is crucial What are the opportunities of Ashland's tourism? -Ashland's visitor has evolved and is coming for new reasons -This new visitor is more active, spontaneous and engaged -Continued investment in tourism is key to educate the new visitor -Visitor behaviors fuel and shape our amenities and industries -Visitors are potential future residents ASHLAND -Anchor Ashland as a basecamp for visitors to explore the region -Partner regionally to expand our culinary and cultural offerings -Develop our assets for families, music, culture and outdoors 7=7171e to 1171,1117T 71117 fficcess to out-753ors, wine, Fri—en-Wilness an walkability i -Attract conferences, tours and groups for new reasons -Support Travel Ashland's branding to attract, educate and welcome these new visitors ®7 and market to destinations we compete against such as Bend Total h6adcount ASHLAND Initial opportunities that arose in our discussions with stakeholders and exploration into potential strategies included: Li Outdoor Recreation - mountain and gravel biking, river sports, snow activities, snowmobiling, rock climbing Li Opportunity Sites - Croman Mill, Railroad Site, University District, Downtown, housing development ❑ Healthcare -- Senior care, functional medicine, wellness ❑ Remote Workers - Worker attraction, remote companies ❑ Arts and Culture - Digital arts, film industry, visual arts, culinary arts, creative direction, music, Downtown events ❑ SOU Programming - Health care, digital arts, sustainability ❑ Climate Adaptation - Green technology, renewable energy ❑ Diversity- Population demographics, retail and restaurant options ci Leadership - New change agents, climate leadership u Small Scale Manufacturing - Device manufacturing, boutique agricultural products ASHLAND Moving further from current weaknesses to potential future threats to Ashland's economy, these themes emerged most often in our initial conversations: n Climate Change: Summer smoke and wildfires, extreme heat, reduced snowpack, reduced water availability o Housing Affordability. Workforce and family friendly housing ❑ Enrollment Decline: Public K-12 schools and Southern Oregon University ❑ Land: Available supply and cost Lj Natural Resources for Recreation: Camping areas and trails u Downtown Vibrancy. Storefront vacancies, lack of nightlife Lj Competition: Young workers relocating, walkable downtowns Li Aging: Customer base and local population ❑ Government Functionality- Development process ❑ Infrastructure: Lack of investment, stifled development ❑ Diversity of Visitor Amenities: Families, middle income households, people of color ❑ Childcare: Availability and affordability EcoNorthwest identified the most promising opportunities areas included the following: ci Outdoor Recreation - Leverage access to regional attractions and year-round activities ci Culinary Experiences - Food production and workshops with cooking and winemaking u Commercial Development - Business owner support and specialty districts Li Healthcare - Prepare for increasing need of senior care, build healthcare workforce * Sustainability and Climate - Local renewable energy production and action on CEAP * Southern Oregon University - Program connections with students and businesses cj Opportunity Sites - Downtown vibrancy and fostering a distinct University District n Business Operations - Support resilient and sustainable business practices ASHLAND What are our economic challenges and opportunities? EJ Important trends or takeaways signaled from the last three years What are the most important next steps for addressing our challenges and opportunities? El Long-term sustainability (20-50 years) 1211,511111E 12111 1111111111� 1�1111111:1� El Three joint gateway or catalyst efforts. a Thanks for Attending ASHLAND CITY COUNCIL BUSINESS MEETING MINUTES Executive Session Mayor Graham, Councilor Hyatt, Bloom, Dahle, Kaplan, DuQuenne and Hansen were present. City Manager Joe Lessard, Deputy City Manager Sabrina Cotta, Acting City Attorney Doug McGeary, Interim Community Director Brandon Goldman and Public Works Director Scott Fleury were present. Items discussed were: 1. To conduct deliberations with persons the City of Ashland has designated to negotiate real property transactions pursuant to ORS 192.660(2)(e) IgA 4 a I [OX41,11 10 4 Mayor Graham called the meeting to order at 6:00 p.m. 1. Land Acknowledgement" Councilor Kaplan read the land acknowledgement. Council Hyatt led the pledge of allegiance. Mayor Graham, Councilors Hyatt, Kaplan, DuQuenne, and Hansen were present. IV. MAYOR'S ANNOUNCEMENTS 1. Black History Month Proclamation Councilor Graham read the Black History Month proclamation, highlighting the struggles and successes of the black community. She requested that citizens of Ashland reflect on black history for the month. Graham noted a procedural issue at the last meeting when she was appointed Mayor. She should not have voted, as there is an additional compensation of $500 per year for being the mayor. As a result, she asked that the vote be redone. Councilor Hyatt/Kaplan m1s, to add an agenda item to reconsider the motion made at the prior meeting to nominate Councilor Graham as Mayor. Roll Call Vote: Councilor Hansen, Hyatt, DuQuenne, and Kaplan, YES. Motion passed. Councilor Hyatt/DuQuenne m/s to suspend the rules and address the Mayoral Nomination as the first order of business. Roll Call Vote: Councilor Hansen, Hyatt, DuQuenne, and Kaplan, YES. Motion passed. Councilor DuQuenne/ Kaplan m/s, moved to appoint Councilor Hyatt as the presiding officer for the mayor nomination. Roll Call Vote: Councilor Hansen, Hyatt, Graham, DuQuenne, and Kaplan, YES. Motion passed. Councilor DuQuenne/ Hansen m/s to nominate Councilor Graham as Mayor. Councilor Graham asked permission to recuse herself from the vote due to a conflict of interest. Councilor DuQuenne/ Kaplan m/s to allow Councilor Graham to recuse herself for the reconsideration motion. Roll Call Vote: Councilor Hansen, Hyatt, DuQuenne, and Kaplan; YES. Motion passed. Graham recused herself and Hyatt restated the motion on the floor to nominate Councilor Graham as Mayor. Roll Call Vote: Councilor Hansen, Hyatt, DuQuenne, and Kaplan, YES. Motion passed. Councilor Graham was sworn in as Mayor. Mayor Graham returned as the presiding officer. V. APPROVAL OF MINUTES' 1. Minutes of the January 17, 2023 Business Meeting 2. Minutes of the February 6, 2023 Study Session Councilor Kaplan noted a correction on the February 6, 2023 Study Session Minutes. The reference to the Associate Director of DEQ is actually a temporary employee at the City who formerly worked for the DEQ. Councilor Kaplan/Hyatt m/s to approve the minutes from January 17,2023 and February 6, 2023 as amended. Roll Call Vote: Councilor Hansen, Hyatt, DuQuenne, and Kaplan, YES. Motion passed. kvj01*14 z I ENO*] IM City Manager Joe Lessard noted that a performance review process is being implemented for city employees. Union contracts are being processed, and there are openings for new city employees. Applications for the Finance Director, Community Service Officer, and police department were being reviewed. Lessard noted that, under Oregon state law, campers must be given 72 hours to relocate. Some individuals engaging in current camping are doing so as a protest. It was noted that housing has been offered to many of the campers, and the campers do not appear to pose a threat to public safety. Lessard highlighted a recent sewer backup due to wipes being flushed. While they were biodegradable wipes, they should not have been flushed. There are insurance claims and litigation, which restrict what can be said in public. There is an upcoming business round table, and the general fund will be addressed on March 20, 2023, Lessard noted that there will be an election to fill the two vacant spots on the City Council on March 7, 2023. Miriam Reed noted that a smart meter scam is occurring and that the City of Ashland previously created legislation that banned smarter meters in the area. Ms. Reed highlighted issues with smart meters and thanked the previous City council for their work. Tish Way explained that on October 30,2022, there was a sewage background in her home. It was classified as a category three disaster, which is extremely severe. She and her family lost many precious items, including heirlooms, art, furniture, toys, photos, etc. This has had o significant impact on Ms. Way's health and well-being. Her request to the City is 100% restitution for the devastating impact of the sewage backup. The City has only been open to compensating 50% of the cost. Riley McGraw, the attorney for Ms. Way, noted that CIS, the city's third-partyinsurance company, has offered to pay $132,000 of the $251,000 in damages. He requested that the City make upthe difference. Mr. McGraw noted that the City should fulfill this claim because ofthe interest in the city standing by its public facilities and the legal exposure associated with the inverse condemnation claim. Julie Riley, ofriend ofMs. Way, noted that the flooding has significantly negatively impacted Ms. Way. Ms. Riley requested that the City of Ashland stand up and do what is right. Catherine Shaw addressed the food and beverage tax. She provided information regarding the National Parks Commission in Parkland in 1989 and how the funding mechanisms failed. She had suggested a food and beverage tax to fund open spaces. However, there was opposition, despite a food and beverage tax impacting locals and tourists. Ms. Shaw provided a history regarding efforts for funding mechanisms and provided additional information regarding HE; 2S2Dand the food and beverage tax. IX. CONSENT AGENDA 1. Standing Advisory Committee Appointments n Housing and Human Services Advisory Committee o Climate and Environment Policy Advisory Committee Councilor Kop|on/DuOuennom/s &zapprove the consent agenda. Roll Call Vote: Councilor Hansen, Hyatt, DuQuenne, and Kaplan, YES. Motion passed. New members ofthe Housing and Human Services Advisory Committee, and the Climate and X. PUBLIC HEARINGS Mayor Graham read the food truck ordinance, ORDINANCE NO. 3216 AN ORDINANCE AMENDING THE ASHLAND LAND USE ORDIANCE TO PROVIDE ADDITIONAL OPTIONS FOR FOOD TRUCKS AND FOOD CARTS BY ADDING A NEW SECTION AMC 18.2.3.145'FOOD TRUCKS AND FOOD CARTS'; AMENDING SECTION 18.2.2.030.H 'TEMPORARY USES'; ADDING A NEW SECTION AMC 18.3.3.045 'SPECIAL PERMITTED USES'; AMENDING THE ALLOWED USES TABLES 18.2.2.030,18.3.2.040,18.3.4.040 & 18.3.5.050; AND ADDING NEW DEFINITIONS IN AMC 18.6.1.030.F. She opened the floor to the public. Brandon Goldman, from the Community Development Department, noted that the ordinance was to allow for food trucks to have more permanent locations, due to demand. There have been public meetings and public hearings to address this topic, and the ordinance has been unanimously supported by the Planning Commission. This would be a revenue source for the City regarding permits and other aspects. The ordinance would also ban food trucks from residential spaces, and parking lots unless they receive a special permit. Derek Severson noted that current conditions do not allow for food trucks to run a successful business and these changes allow for more stability in that industry. He noted that there would be a ministerial permit process, trucks could not stay on a single site for more than three days, and signage would be limited to what is on the truck. Food trucks would submit applications regarding their location, and abutters within 200 feet would be advised. Once the location is approved, it can be permanent, albeit the trucks must leave and return to fill up on supplies, address sewage, etc. There was discussion regarding a permanent location to connect food trucks to city services. Overall, restaurant owners have voiced some concern regarding competition, although there has not been any public comment regarding it. The fire department has been consulted regarding this. The public hearing was closed. Councilor Hyatt/DuQuenne m/s to approve the first reading of ordinance 3216, amending the Ashland land use ordinance to provide additional options for food trucks and food carts by adding a new section. AMC 18.2.3.145 regarding food trucks and food carts, and amending section 18.2.2.030.H, temporary uses, and adding a new section 18.3.3.045 for special permitted uses, amending the allowed uses tables 18.2.2.030,18.3.2.040,18.3.4.040 & 18.3.5.050; and adding new definitions in AMC 18.6.1.030.F. Scheduling a second reading of written findings for March 7,2023. Discussion: Councilor Hyatt voiced praise regarding the work done for this ordinance. It was noted that the ordinance also supports the community and community needs. This has been very thoroughly vetted and approved by the Planning Commission. This ordinance aligns with the values of increasing activity in under-utilized spaces and low economic areas. It is responsive to direct feedback from the community. It is an opportunity to build community and gives entrepreneurs a low barrier option to start a business. DuQuenne stated that this has been put forward by our constituents and is very excited about this. Hansen stated he agrees and thinks this is an opportunity for more vibrancy for underutilized parts of Ashland. Roll Call Vote: Councilor Hansen, Hyatt, DuC&memme,and Kaplan, YES. Motion passed. Xi UNFINISHED BUSINESS 1. City Council Election hofill Councilor Positions #2and #3vacancies. The City is still vetting councilor applications. This will be addressed more thoroughly on the evening ofFebruary 22,2D23. XU. NEW BUSUNESS-RESOLUTKONS AND CONTRACTS 1. Chair ofCouncil Election bvthe City Council Lessard stated that this is an opportunity to elect a new chair for this annual position.Grohorn opened the floor for nominations. Councilor Kaplan/D"Qoenmem/s to elect Councilor Hyatt to the position of Chair ofthe Council. Discussion: Kaplan stated Hyatt did an excellent job earlier in the meeting and looks forward to welcoming Hyatt as Chair to the Council. DuQuenne welcomed Hyatt as the new chair. Roll Call Vote: Councilor Hansen, Hyatt, DmQuennm\and Kaplan, YES. Motion passed. 2. 2D2l-2O23BNSupplemental Budget Resolution Councilor Hmnsem/KapUanmm/s toremove the 2021-2023 BN Supplemental Budget Resolution mwAPRC and Parks Commissioners can work with City Managers on the ongoing budget issues until date certain. Discussion: in speaking with APRC they would like to have further conversation with the City Manager before Council votes on the resolution to include the elected Parks Commissioners. This is more about principle and procedure, and less about the money. Graham asked if March 7 would be an appropriate date certain? Lessard spoke that the 21't would be more appropriate due to current workload. Hyatt spoke in support of the motion as we need to collaborate and communicate with our partners. Having conversation with 4PRCiavital. Hansen/Kaplan ammended/mthe motion Ko include the date certain amMarch 21,2023. Discussion: DuQuenne asked if the item is being pulled to change the dollar amount? Hanen replied that it is being pulled so that APRC and the Electric Commission body can weigh in on the topic as it is part of an ongoing conversation. That way they can have a broader budgetary conversation with the City Manager, itixoprocedural ask. Roll Call Vote: Councilor Hansen, Hyatt, DwQuenne,and Kaplan, YES. Motion passed. Sabrina Cotta, Deputy City Manager and Acting Finance Director, presented the financial report, Presentation attached. Kaplan made observations about the different fund balances and how they compare tothe previous year. Hoasked about project A surplus based wnthe 4 th quarter and the possibility of transferring reserves at the end of the year. He also asked if there were concerns about the enterprise funds? Cotta spoke that they are currently gathering the end ofthe year projects todetermine ifvvemay have some funds that vvocan move to reserves. However, they have had additional expenses due to vacancies and needing to have contracted services. They are looking strong financially and will have some ending fund balance to move on to next year. There are no significant issues with any of the enterprise funds. Deferred maintenance isthe biggest issue and how tomanage these issues moving forward. The City is putting away money over time to help support maintenance. Hansen spoke that for the past few years the budget has been erratic and wonders if looking back to 2019 would be a better measure. Cotta spoke that she thinks it is not the pandemic, rather what is unusual is the staffing and ability to get projects done that have been delayed. She added that following the pandemic, it would be wise moving forward to have risk mitigation in place. She added that they will look at the 2019 budget, Hyatt asked about the street fund and asked ifthe funds don't necessarily get expended until the weather is better. Cotta confirmed. Hyatt spoke that these reports are vital for communication and the understanding from the community. DuQuenne asked if these reports are on the website? Cotta replied yes and indicated where they can be found. Kaplan/Hyatt m/s would like to provide staff direction to present the quarterly financial report tothe CityCounciU. Discussion: Hyatt spoke that she likes the idea that the report iointhe second mthird business meeting after the close of the quarter. DuQuenne agrees because it is important that the constituents are informed as well as Council. Hansen agrees that key indicators of success will bevery helpful. Roll Call Vote: Councilor Hansen, Hyatt, DuQuenne, and Kaplan, YES. Motion passed. 3. Acceptance of Public Arts Mural on Elks Building at 247 E. Main St, Brandon Goldman introduced John Pugh who will present the information. Presentation attached. Hyatt asked that, given the orientation of the wall, are the materials going to take into account the heavy sun load and heat? Pugh responded that there is a product called B-32, which is a substance you can put on the acrylic material which prevents oxidation. This mural can easily last over 100 years with that product. Kaplan spoke that he noticed the Public Arts Advisory Committee approved the project with the appropriate due diligence with the indigenous community and is wondering if there is a way to gather feedback from that community. Pugh responded that he has been in communication with the community and that there is an on -going evolution of the mural as the piece is being created, adding that inclusivity is very important when creating public art. He is doing his best to ensure accurate presentation. Beverly Hovenkamp, Chair of the Historic Preservation Advisory Committee, discussed how the rnornbors of the Historic Committee were involved in the planning process. They were impressed with Pugh'uinclusion ofAshland's history and indigenous people. The Historic Preservation Committee iopleased toendorse this mural. Ken Englund, Chair of the Public Arts Advisory Committee is also pleased to endorse this project. The timeline regarding the mural was provided and it was noted that Pugh has created over 250 murals in over 30 years of creative work. DuQuenne expressed how important itiatobe sensitive to our indigenous community. Graham asked if there is a way for Pugh to ask the indigenous leaders for input on the final design. Pugh replied that he would be happy to consult with them and report back toCouncil. Namme=JDuQuennem/s to accept the proposed mural, Where the Crows Light, in8o the City of Ashland's public art collection upon completion. Discussion: Hansen thanked Pugh for this work nnthis piece. DuQuennethanked Pugh for bringing this gift to Ashland. She is pleased with the opportunity to offer more representation to welcome others to the community. Hyatt spoke that this project speaks to the values of this community and especially the work in consulting with the indigenous community. Hanoen/DuQmmnme amnended/s the motion to include that correspondence with tribal leaders come back to Council for the final design. Discussion: Pugh spoke that howants to baaccurate with the representation and would like domain over the uotuo| aesthetics. Kaplan expressed his appreciation of all the hard work that has gone into this project. Roll Call Vote: Councilor Hansen, Hyatt, DuQmemnm,and Kaplan, YES. Motion passed. 4. Contract with CornfoUb Consultants for Federal Energy Regulatory Cornrnisokzn (FERC) comprehensive Assessment (CA) of Hosler Dam Public Works Director Scott Fleury presented tothe Council the background onthe assessment of Hosler Dam, Fleury explained that this assessment is part of federal regulations and is a robust evaluation of the dam that is done every five years. He added that the consultants are also required to run a level two risk analysis workshop on the dam as well. Fleury explained that the deadline for the evaluation was the end of2023,alongside nseries of associated deadlines, involving scheduling, hiring and planning. Fleury pointed out that some funds were appropriated within the budget for the evaluation, but additional funds would berequired from the water fund tocontinue the project Locornp|etionin2O25. Councilor DuQuenne asked if Fleury could give a dollar amount for the required funds. Fleury estimated it would take around $450,000 to completely fund the project. Hyatt asked Fleury about the benefits of leveraging a prior award process for the evaluation. Fleury explained that the benefits would come in the form of less time for staff orientation and scoring process. Fleury mentioned that the consultants have already worked with the City of Ashland, giving them an advantage over bringing in a new consultant firm, but explained that a new consultant service would be required after this assessment was complete. Hansen asked about the possibility ofadditional improvements to the dorn and how it would factor into the cost. Fleury mentioned that the improvements would be a separate process to the assessment, although plans for future improvements are already underway. Kaplan asked for clarification regarding the water fund and FERC's jurisdiction over dams as opposed to electricity. Fleury explained that the City generates hydroelectric power via its dams, with regulations falling under FERC'o domain. The City shares some ofthe cost for dam maintenance with the electric department, with the CiLY'o share coming from the Water Fund. Graham asked if the total project cost number of $599,000 included the potential costs for further analysis from FERC. Fleury stated that the total project cost is $599,000,vvith $450,000 of this is allocated for the inspection, and $150,000 is for potential repairs. Kaplan/Hyatt m/s tmapprove alegal department approved professional services contract with Cornfmrth Consultants iman amount not to exceed $599,000' Discussion: Hyatt thanked Fleury for his time and due diligence for his work. Hyatt emphasized the importance of the work involved with maintaining the dam. DuQuenne thanked Fleury for his time and effort. Roll Call Vote: Councilor Hansen, Hyatt, DuQmenme, and Kaplan, YES. Motion passed. 5. Contract with The Freshwater Trust for a Flow Augmentation Feasibility Study of Cold -Water Releases from Reeder Reservoir Fleury explained tothe council the purpose ofthe study was tomeet excess thermal load limits connected to the City's national pollution discharge limit as well as the processes needed. Fleury pointed out the deadlines required, with the overall deadline being in 2027. Fleury explained that as part of this process, the required study must be done by March of 2024 and how the study could help with environmental issues within the greater watershed. Hansen pointed out that the Freshwater Trust is a local group, keeping money within the community, and added that other firms would cost more, Fleury brought up ongoing investigations into the alternatives of wetland storage and timed release, also pointing out the Council's focus on moving away from mechanical cooling to help cut down on power usage and cost. DuQuenne asked about how many gallons from Reeder reservoir would potentially flow through this release to Bear Creek. Fleury explained the potential flow from Reeder Reservoir and the drop-off of water use from the reservoir during the winter months. Hyatt asked if the water -balance included in the study would factor in future development. Fleury responded that the study would factor future developments to some degree, as well as the potential for curtailment in times of drought. Fleury also mentioned that the study would be part of a larger study looking at the future of water management within the valley. Hyatt asked if the numbers that the council were looking for would be included within the study, which Fleury affirmed. Kaplan praised Fleury for his explanations, while also bringing up the potential for further conservation areas that the study could provide. Kaplan/Hansen m/s 8mapprove the Legal Department approved professional services contract with The Freshwater Trust in an amount not to exceed $234,035. Discussion: The council praised Fleury for his work and effort in explaining the process and reasoning behind it. DuQuenne voiced her concern regarding the potential usage of any water from Reeder Reservoir beyond the current amount. Roll Call Vote: Councilor Hansen, Hyatt, Kaplan, YES. DuQuenne, NO. Motion paused. 6. Contract -Specific Special Procurement for Self -Contained Breathing Apparatus (SCBA)for Ashland Fire &0escme Ashland Fire Chief Ralph Sartain explained the details and reasoning behind the contract as well as what an SCBA is and how it would be used by Ashland Fire & Rescue. Sartain also explained that Ashland Fire & Rescue received on4FG grant from the Federal Government, providing 90% of the required funding with the remaining 10% already budgeted by the City. Hyatt asked about the blast chamber mentioned within the request. Sartain explained the purpose of the blast chamber, its connection to the SCBA's and future budgeting to include both the blast chamber and other required items, Sartain also discussed the ongoing efforts toraise revenue tomeet any new expenditures. Hya»tADuQuennem/s to approve special procurement for 90% grant funded SCBA^mper the municipal emergency se,vicemQK1654628. DISCUSSION: Hyatt spoke to the new equipment both meeting OSHA standards and allowing for EMS services to perform their basic role regarding fighting fires. Hyatt also praised Sartain's team for both receiving the federal grant and for recent community outreach efforts. DuQuenne praised Sartain's work on receiving the federal grant. Roll Call Vote: Councilor Hansen, Hyatt, DuQuenne, and Kaplan, YES. Motion passed. X111. ORDINANCES 1. Second Reading & Findings Adoption for Ordinance 3217 - Middle Housing Lan*' Division Ordinance Goldman explained the purpose of the ordinance and how it aligns with state regulations, noting that no changes were made between the first and second reading. DuQuenne/Hyatt m/s to approve second reading of Ordinance 3217, an ordinance amending the Ashland land use ordinance to implement the requirements of Oregon State bill 548 by adding section 1A.5.1.075, Middle Housing Land Division and section 18.5.3.140 Middle Housing Land Divisions. DISCUSSION: Hyatt mentioned that this ordinance will help locals with middle housing needs and thanked Goldman and his team for their work. Roll Call Vote: Councilor Hansen, Hyatt, DuQuenne, and Kaplan, YES. Motion passed. DuQuenne/Hyatt m/s to approve the finding of facts and conclusions of law document dated February 21st, 2023. No Discussion Roll Call Vote: Councilor Hansen, Hyatt, DuQuenne, and Kaplan, YES. Motion passed. 11. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL LIAISONS Kaplan attended a meeting of residents of the Ashland Mine Road neighborhood. The meeting discussed fire risks and evacuation contingency plans with members of ODOT, EMS and other city officials. He expressed interest in working with the residents to meet with Graham and Representative Pam Marsh. Hyatt complimented two volunteers working at the senior center who guided her on a tour of the facilities. III The meeting adjourned at 9:14 p.m. by Mayor Graham Respectfully Submitted by: City Recorder Alissa Kolodzinski Attest: Mayor Tonya Graham WHEREAS, Black History Month, first proposed by scholar Carter G Wilson in 1926, seeks to rightfully center the role ofBlack Americans inour national narrative; and WHEREAS, this year's theme,'Black Resistance'shines a light on the countless ways that Black Americans have resisted historic and ongoing racial discrimination and mistreatment throughout hundreds of years; and WHEREAS, Black Americans have consistently pushed the United States to live up to its ideal of freedom, liberty, and justice for all; and WHEREAS, the Black community established cultural centers, medical clinics, labor unions, media outlets, financial and educational institutions to resist inequality and to advocate for themselves; and WHEREAS, Black Colleges and Universities emerged not only as spaces for the development of activists, artists, business owners, educators and other professionals but were also at the forefront of the Civil Rights Movement, Black Power and social justice movements; and WHEREAS, Black faith institutions have served as spaces where Black communities met to organize resistance efforts and support the fight for civil, social, and human rights; and WHEREAS, African American spirituals, gospel, folk music, hip -hop and rap have been used to express struggle, hope and solidarity inthe face ofracial oppressions; and WHEREAS, Black Athletes have used sports as a platform to advocate for social justice and political agendas, resisting immense pressure against speaking out about political, cultural, or social issues; and WHEREAS, by resisting, Black people have helped this country embody its democratic values, achieved triumphs, successes, and progress as seen in increased political representation at all levels of government, desegregation of educational institutions, the passage of the Civil Rights Act of 1964, the Voting Rights Act of 1965; and WHEREAS, Black resistance strategies have served as a model for social movements in our country and the legacy and importance ofthese actions cannot beunderstated; and WHEREAS, despite these accomplishments, systemic racism persists in the United States, generating continued Black Resistance that calls for lasting institutional and societal change; and WHEREAS, we encourage all people to recognize and confront these issues at every opportunity and to bridge barriers with fearlessness and determination to fight against racism and bigotry; and WHEREAS, this month we celebrate and affirm those who have sacrificed, yet also accomplished much, in the struggle for justice and equality through Black Resistance. NOW, THEREFORE, 1, Tanya Graham, Mayor of the City ofAshland, Oregon, wnbehalf ofthe City Council, do hereby proclaim the month of February 2023 as Black History Month and call upon the people of Ashland to observe this month with appropriate reflection and learning and to continue our efforts to create a more just and equitable community. |nAshland vveare Better Together. Dated this 2111 day of February 2023 Tonya Graham, Mayor Melissa Huhtala, City Recorder nCity Manager"s Report CITY MANAGER'S OFFICE: COMMUNITY DEVELOPMENT: ° Submitted a grant application to the Oregon Department of Energy on Wednesday, February 15, 2023--- Award notification expected in May 2023 F910V%Tff1" , Moving forward with budget preparation--- Department meetings and end -of -year projections on- going " Budget Committee meeting for training and administrative items scheduled for Wednesday, March 8,1 to 5 p.m. Training provided by LOC (League of Oregon cities) HUMAN RESOURCES: ° Continuing torecruit for vacant positions ^ Conducting first screening ofFinance Director applicants ° Prepping for first screening of Human Resources Director applicants ~ Moving forward to advertise for City Attorney--- Tentative recruitment to begin April/May ° See Job Outlook update otend ufreport* INNOVATION &TECHNOLOGY: ° Budget preparation and end-of-yoorprojections ° Released RFPtuupgrade HVACinthe data center ° Hiring of new GIS Technician well underway, conducting first screening of applicants ° Supported Town Hall with large poster printing, setup and staffing ° AFN hardware upgrade at Jackson County Housing Authority Snowberry Phase I complex, and to the area around Ender'uAlley indowntown Ashland LEGAL PARKS &RECREATION: POLICE: PUBLIC WORKS: Page lof2 City Manager"s Report *JOB OUTLOOK: Current Job Postings: � Director ofHuman Resources (Human Resources) � Deputy Police Chief /PoliceJ ° Recruiting being conducted byGMPConsultants ° Projected tobecompleted inthe spring � Firefighter / Paramedic (Fire) � Director ofCorn munityDevelopment (Community Development) � Emergency Medical Technician Paramedic (Single Role) (Fire) ° Positions closing beginning ofMarch ° Positions projected tobofilled inMay ClooedJwbm- status: � Associate Planner Development) -second interview tobeconducted soon � Code Compliance(Community Development) - Interviews concluded. Candidate inbackground � Financial Clerk || (F7hunce)- interviews concluded. Offer letter sent ° Positions projected tobefilled inMarch/April � Engineering Project manager (Public works) - Interviews toberonduo1edthiswuek � Engineering Technician U(public works)-|nterviews to beconducted this week ° Positions projected tobefilled inMarch/April � Finance Director -App|ioudonobongrevewad � Community Service Officer (Policze)-Applications being reviewed � G|STechnician (nxnoma&ian&7euhn»mn»)-Applications being reviewed � Park Technician |(Ponhs)-Applications being reviewed = Positions projected to be filled in April Upcoming Job � Office Assistant U(Public Works) � Line Installer (Dectric) � (Administration)0 Estimated by be posted by the end of February � City Attorney Deputy Public Works Director (Public Works) ° Tobeconducted byJensen Strategies inthe Spring Human Resources h) Community Development (3) Innovation & Technology �\ Po|ice(2) Public Works &d Pmrkz0\ Fin*(2) Finunce(2) Eleo\hnAl Administration 0) Legal 0) Page 2of2 o budget vs actuals o Budget is estimated revenue and spend o Financial report actual revenue and spend o restricted vs committed vs unassigned o Restricted= Federal/ State requirements o Committed= Council commitment o Unassigned= Unappropriated not restricted & not committed o Budget is always balanced- required by law 0 o Goal: BN revenue and expenditures align gg A o Summary of Fund Balances o Over/(Under) Requirements o As of Dec. 31, 2022- finance standing 0 Compare the same time period due to timing of revenues. • Will vary as funds are expended • Currently exceeding fund requirements City of Ashland Surnmary of Funa Balances as of December 31, 2022 Fund Sell" 00.1mbar al, 2922 Mance Douernber31,2021 chaqo Frpm FY2022_ Gonara; Fund Fai,' r,5ntall Fund Tourism F.,nd Hm.,og Fund 220.C-v 5509 C"rmu,,,Iy Block Grant Ford. 2.3.739 12,211 11,028 Resent F,-,4 1,770,126 34-M 1,730A75 Street Fund 4 319 876.927 k,poltFur,a 189,481 Q1,77 I l capdalrr�,uroeou, Fund 1,215,197 I.Ma , 18 215,00a Park's Capm lbk Irnproront's Fund 2,345,GM 1.231.3t3 I.M,733 Debt Semca Fund 737I34 TX,983 6,151 Water Fund 15,MfiM 14.018216 1,298A63 Wavft-iaef FuP4 7,490,474 6,290,2C2 (799,728) SIDT"' Brain Fund 1,949,4 1 ,763,914 185,691 ExKh. Fund 6.025,439 003.334 1.222,$05 Telewrrwnurkat; Fuoc 2 942,W6 2,370AN 572A46 Imraro* $envico Fund 349.379 Health Bm% Rem- Fu-,d 2196,665 1,707 '731 4aa 935 EqNsWuorl Fund 1521035 d 910 , 707 I.IX0227 Parka Equmnern Fund 4167,= `65,892 tc,,187 Cew,ete,y Tv, Fund at �462 92 1 11V 15,771 78AX487' S 69.651,yll 5 TuTIE Total Fund Balances 8 70 kN 497 5 5051,M1 9 151135 Revnd,d and Commawd Funds Res ucoeo S 10 811, 467 S 7.5€J4a S 3 r1a IN colr,ndeto 15.8.#n'236 17 724,5118 (-IM8-282¢ �, Unas.,.ea 52,0�6 Tucl 44�2�100 2122 t?ut Total Fund Baznc $ 73FVA497 S 69,F51"151 S 9.T53.13�0 Financial reports and budgets can be found on our website: Financial Documents - Finance - City of Ashland, Oregon F�w oil � e� 7 i nCity Managerrs Report CITY MANAGER'S OFFICE: ° The Emergency Homeless Shelter contract with the service provider, OHRA (Opportunities for Housing, Resources and Assistance, |n^),has been extended through April |'2O24 ° Site improvements continue at the Emergency Homeless Shelter — Thank you Robert Halbritter and team for your efforts! ° The next stakeholder meeting for the EOC (Emergency Operations Command Center) will take place on January 18. Representatives from the City, SOU (Southern Oregon University) and the Ashland School District attend. ° Kelly Burns and Councilor Bob Kaplan are working with Rogue Food Unites on contract development for responder support (rneo|y)during disasters. ° Kelly Burns is working with Scott Fleury on FERC (Federal Energy Regulatory Commission) updates. ° Evacuation Zone signage is being installed in all 10 Ashland zones. Thanks to Joe Escure and Chuck Schweitzer |nStreets for helping to orootm and install the signs. And. thanks to Lea Richards and her *xignthe signs. ° January News: The January 2O24City Newsletter isavailable online ot ash [a nd.or.us/Com munications, and will be mailed out in City Utility Bills during the month of January. The newsletter contains February happenings. COMMUNITY DEVELOPMENT (The achievements and certifications below enhance staff's capacity for complex plan reviews and to conduct inspections in-house, reducing our dependence on neighboring jurisdictions to complete local inopactiona): ° SteveMoGmoo'Bui|dinAOffioio|'woue|eotudtothe(JBOA(OregonBui|dingOffioio|oAneooiodun)Boord of Directors in August of2O23'contributing tmthe orgmnizotion's efforts in promoting consistent building standards and practices across Oregon. Steven's service on this board allows Ashland to be engaged in Statewide and National Building Code changes that have local implications. Steve has also recently completed numerous additional certifications including Commercial Electrical Inspector, Electric Plans Examiner, Fire Inspector, Fire Code Specialist, Plumbing Plans Examiner and Inspector certifications, and Plumbing Code Specialist designation, all toward achieving his personal goal tocomplete the Master Code Professional Certification. ° At the close of2023 Ryan Lougheed, Building Inspector, completed the international Code Council hCC) Specialized Electrical Inspection coursework, and Building Inspector Chad Stichter, completed training (orth*A-Leve|Connnnernio|Meohonico||nopeotorondpuooedth000neapondinQmxon\*orninghiu certification. Page lofa nCity Manager"s Report FINANCE: The Utility Billing Department is open for in -person customer service on Fridays from 9 a.m. to 1 p.m. at The Grove, 1195 E Main St. The most effective and fastest method of communication with Utility Billing is byemail ot AF&Rreceived their first Single Role Ambulance, which will bminservice byFebruary l9. Hiring for the Single Role positions continues. AF&R is in phase 11 of this process and 18 of the most qualified applicants have been invited tounassessment center. The new Battalion Chief vehicle has gone into service, replacing the older vehicle that will now be used for the CERTprogram. HUMAN RESOURCES: The following City staff retired inJanuary 2O24 0 Isleen Glatt, 5.5 years of service - Parks and Recreation, Senior Services Division Superintendent o Dan Hendrix, l9years ofservice -Do[T,Information Systems Manager • Kariann Olson, 29 years of service - Finance, Purchasing Representative PARKS & RECREATION: w The WinterSpring 2024 Playguide has been mailed out to residents and the Recreation Season is now open. Rec and Senior Services Staff have launched the new Smart Rec software to process program registrations and facility reservations. Customers can now browse and sign up for Parks and Rec programs directly o1 = The Nature Center hosted more than 40 fourth grade students from the Bellview Elementary school to explore and release salmon fry in Bear Creek. Students visited the creek and participated in education and games inthe Nature Center. ° Approximately 100 patrons and volunteers enjoyed a Holiday Party at Ashland Senior Center on Deo*rnber2l Event sponsor Village at Valley View provided festive refreshments. OLLI's French Caroling class performed familiar Christmas Carols in French. The Senior Services Division, with help from the Rotary Club of Ashland and Shop'n Kart, provided 70 gift cards and other small gifts, ensuring that everyone received uholiday gift! m |naddition, each participant received omognntgiftmodebystudentsfmmthe|napimpngramoL Ashland High School and a Community Services class from Pathways. Page 2of3 VCity Managers Report WHAT'S COMING UP? " Project FmndwrVVotch at North Mountain on alternate Saturdays at a.m. beginning January 2Othrough Munchl8 ° Town Hall Gathering otSOU onWednesday, January 24,5:30to7:3Op.nn.- " Amh|andRotoryCemteonia||ceR[nkinUthioPurkioopenthooughtebruory2O24- Pogm3mf3 nCouncil Business Meeting Donation of Open Space Lots to City -Wildfire Management OouO|ooM. McGeory Acting City Attorney Requested bvCouncil O Update El Request for Direction FX Presentation El Consent DX1 Public Hearing O New Business O Old Business O SUMMARY Two Homeowners Associations (HOAs) are considering donating their shared common areas, totaling 1.09 acres and 0.57 acres, to the City. This generous act aims to enhance wildfire protection and possibly offer recreational amenities. These two parcels are adjacent to each other, and they both border a five -acre piece of City -owned land surrounding the Hitt Road water tank. Furthermore, this City -owned land connects with the Acid Castle property, a 45-acre tract purchased by the Ashland Parks and Recreation Commission in 2018. There is existing trail access and right-of-vvoyacross the properties from Birdsong Lane via Birdsong Trail that preserves public access tothe future trail via City and 4PRCproperty. The City typically does not have oninterest inaccepting common properties ofonHO4that are otherwise the responsibility for the H{}Ato maintain. However, these properties both fall within o strategic wildfire management zone. The HOAs have different capacities and schedules than the city for maintaining these areas. Consolidating publicly owned and maintained land eliminates barriers to effective landscape -scale vegetation maintenance via prescribed burning. Current weed abatement is being completed each year on the City and APRC properties per Ashland Fire & Rescue administrative rules enforced via AMC 9.04. The added cost of abating additional area, should these donations be accepted, is minimal, and the HOA's have offered a donation todefray the costs ofweed abatement. POLICIES, PLANS & GOALS SUPPORTED 0 Environmental resilience, including addressing climate change and ecosystem conservation Public safety, including emergency preparedness for climate change risk ° Quality infrastructure and facilities through timely maintenance and community investment BACKGROUND AND ADDITIONAL INFORMATION The attached map shows the subject properties, adjacent City and APRC properties, possible trail route, and the Potential Operational Delineations /PDD"\ wildfire emphasis area. The potential trail falls inthe Wright's Creek oo/ridororooVftheTnzi|oK1oatmrP|on/2020\.4opeoifiotroi|routeud|izingtheoepropertioswoypropoaedbv committee members during the 2020 Trails Master Plan process. The Ashland Woodlands and Trails Association submitted o letter of support in favor of the donation to secure this future trail connection. Ashland Fire & Rescue has already commissioned prescribed burn plans for the Hitt Road water tank property and Acid Castle property. Both have had initial fuels reduction treatments that set the stage for prescribed burning to cover the entire properties in line with objectives set out in the 2016 Ashland Forest Plan. Consolidating ownership reduces the logistical complexity of prescribed burning both administratively and operationally. This entire area is highly strategic to prevent wildfire from moving from the Wright's Creek drainage into Page lof2 nCouncell Business Meeting neighborhoods in the lower Ashland Creek drainage and preventing fire from moving upslope into wildland areas of the municipal watershed as the 1959 wildfire did. FISCAL IMPACTS Each ofthe two HOAswill provide $2,5O01)O,totaling %5,0UO1)0,hosupport the City incovering the maintenance expenses for the lots. Nevertheless, the extra expenditure for extending the City's standard maintenance is minimal. Overall, ensuring a more reliable and guaranteed wildfire abatement through city management is a cost-effective measure inreducing potential risks. SUGGESTED NEXT STEPS This office recommends Council approve the acceptance of the agreements presented by the Strawberry Lane Meadows Homeowners Association, Inc., and the Failing Acorn Estates Homeowners Association for the transfer of real property to the City of Ashland as outlined in the attached Agreements. Additionally, it is recommended to grant the City Manager or their designee the authority to undertake all required procedures and actions to finalize these property transfers. REFERENCES & ATTACHMENTS • Property map ° Ashland Woodlands and Trails Association, Letter ofSupport Is AGREEMENT TO CONVEY REAL PROPERTY SUBJECT TO COVENANTS, CONDITIONS AND RESTRICTIONS, Strawberry Lane Meadows Homeowners Association, Inc. ° AGREEMENT TOCONVEY REAL PROPERTY SUBJECT TOCOVENANTS, CONDITIONS AND RESTRICTIONS, Falling ,ayAD WOOD/ '`'4/l8 ASgO[lpA' Dear Honorable Mayor and City Council, We write to urge you to accept the donation of the two lots off of Birdsong Lane. Although there is no immediate plan to create new trails on these two properties, they lie at a critical juncture Vfthe City and the trails, and asnearby properties become developed itwill be advantageous to have flexibility in how Hitt Road is accessed by trail users. for instance, the current area where people park may not be available inthe future. In addition, we have seen great success with the separation of pedestrian and downhill bike trails elsewhere in the watershed, and inthe future it may be beneficial to similarly separate the flow on Hitt Road. City ownership of these two properties would facilitate this. Ashland Woodlands and Trails Association The parties to this agreement are Strawberry Lane Meadows Homeowners Association, Inc., an Oregon Non -Profit Corporation, hereafter referred to as "Grantor;" and City ofAshland, an Oregon Municipal Corporation, hereafter referred to as "Grantee." In consideration of the obligations and agreements set forth hereafter, the parties agree as follows: 1. Grantor agrees to convey to Grantee the following described real property situated in the City of Ashland, Oregon, subject to the covenants, conditions and restrictions set forth hereafter. 2. Grantee agrees to accept the foregoing conveyance subject to the covenants, conditions and restrictions set forth hereafter. 3. The real property to be conveyed by Grantor to Grantee is described as follows and hereafter referred to as the "Property": OPEN SPACE "B" OF STRAWBERRY MEADOWS SUBDIVISION, a Planned Community in the City of Ashland, Jackson County, Oregon, according to the official plat thereof, recorded in Volume 29, page 54 Plat Records, 4. At the time of conveyance of the Property, Grantor shall remit to Grantee the sum of Two Thousand, Five Hundred Dollars ($2,500.00). 5. The foregoing conveyance shall be by a statutory bargain and sale deed. Grantor shall pay the recording fee for the recordation of the deed. 6. Each of the lots in Strawberry Meadows Subdivision shall retain and have, after the foregoing conveyance, the development rights and permissible building envelope that existed prior to the foregoing conveyance. 7. After the foregoing conveyance, and subject to Oregon Constitution Art XI. Section 5, and City Charter. ART IX. Section 5 should the Grantee fail to appropriate sufficient monies to perform under this agreement in any fiscal period, Grantee shall maintain the Property in a safe and orderly condition as property of Grantee in perpetuity, and the Grantee will not convey the Property or any part thereof to any other party. 8. Grantee will not permit any improvement to be constructed or installed on the Property. 9. The original or a copy of this fully signed agreement will be attached to the deed conveying the Property from Grantor to Grantee. Dated: This _ day of STRAWBERRY LANE MEADOWS HOMEOWNERS ASSOCIATION an Oregon Non -Profit Corporation by: Matthew Bernard, President by: I Karen Kimsey -House, Secretary 2023. CITY OF ASHLAND, an Oregon MUNICIPAL CORPORATION by: Tonya Graham, Mayor by: Dana Smith, Clerk of the Council Pro Tern Appr cd, as to Form Doulgal Mcdaary Acting City Attorney AGREEMENT TO CONVEY REAL PROPERTY SUBJECT TO COVENANTS, CONDITIONS AND RESTRICTIONS The parties to this agreement are Falling Acorn Estates Homeowners Association, an Oregon Non-profit Corporation, hereafter referred to as "Grantor;" and City of Ashland, an Oregon Municipal Corporation, hereafter referred to as "Grantee." In consideration of the obligations and agreements set forth hereafter, the parties agree as follows: 1. Grantor agrees to convey to Grantee the following described real property situated in the City of Ashland, Oregon, subject to the covenants, conditions and restrictions set forth hereafter. 2. Grantee agrees to accept the foregoing conveyance subject to the covenants, conditions and restrictions set forth hereafter. 3. The real property to be conveyed by Grantor to Grantee is described as follows and hereafter referred to as the "Property": THE COMMON PROPERTY, AS DEPICTED ON THE OFFICIAL PLAT FOR FALLING ACORN ESTATES PLANNED COMMUNIT RECORDED APRIL 1, 2011, IN VOLUME 37, PAGE 1, PLAT RECORDS OF JACKSON COUNTY, OR-EGON I 4. At the time of conveyance of the Property, Grantor shall remit to Grantee the sum of Two Thousand, Five Hundred Dollars ($2,500.00). 5. The foregoing conveyance shall be by a statutory bargain and sale deed. Grantor shall pay the recording fee for the recordation of the deed. 6. Each of the lots in Falling Acorn Estates, a Planned Community, shall retain and have, after the foregoing conveyance, the development rights and permissible building envelope that existed prior to the foregoing conveyance. 7. After the foregoing conveyance, and subject to Oregon Constitution Art XI. Section 5, and City Charter. ART IX. Section 5 should the Grantee fall to appropriate sufficient monies to perform under this agreement in any fiscal period, Grantee shall maintain the Property in a safe and orderly condition as property of Grantee in perpetuity, and the Grantee will not convey the Property or any part thereof to any other party. 8. Grantee will not permit any improvement to be constructed or installed on the Property. 9. The original or a copy of this fully signed agreement will be attached to copy the deed conveying the Property from Grantor to Grantee. Dated: This _ day of FALLING ACORN ESTATES HOMEOWNERS ASSOCIATION an Oregon Non-profit Corporation by a Allen Drescher, President Kevin McCarthy, Secretary 2023. CITY OF ASHLAND, an Oregon MUNICIPAL CORPORATION by: by: Tonya Graham, Mayor Dana Smith, Clerk of the Council Pro Tem Ap, proved as to Form Dougl L MCy Acting City Attorney MCouncil Business Meeting Agenda Item 2023-25 BN Supplement Budget & Resolution — Revenue Recognition & Budget Appropriation for Parks Department From Mariane Berry I Finance Director Contact Maria ne. BenV(a�ash land.or.us (541) 552-2015 Its Type Requested by Council Z Update 0 Request for Direction 0 Presentation El SUMMARY During the course of the Biennium there are times that budget adjustments are necessary. The proposed budget amendments do not increase appropriations by more than ten percent. POLICIES, PLANS & GOALS SUPPORTED N/A BACKGROUND AND ADDITIONAL INFORMATION Oregon budget law (ORS 294.471) provides for a mid -cycle amendment to the budget through the supplemental budget process. This supplement budget will recognize and appropriate unbudgeted revenue. These changes consist of additional appropriations of less than ten percent of the budgeted fund, Oregon budget law allows adoption by Council Resolution with no public hearing required. 0 This budget amendment recognizes the revenue from three Ashland Parks Foundation grants totaling $11,961 for the purchase of an electric blower and battery, leaf maintenance equipment, and the replacement of playground equipment. The following reflects recognition of the grant revenue and the related increase in appropriation to the Parks Division. Increase In resource: General Fund Parks Grants 11,961 Total Increased Resource $ 11,961 Increase In appropriation: General Fund Parks - Parks Division - Small Tools 10,784 General Fund Parks - Parks Division - General Maintenance 1,177 Total Increased Appropriation $ 11,961 The details of each change can be found on the attached Staff Supplemental Budget Request forms. FISCAL IMPACTS This Supplemental Budget adjustment increases revenue and appropriations within the budget. DISCUSSION QUESTIONS N/A SUGGESTED NEXT STEPS Council adopts the attached resolution to authorize proposed changes as defined within this report for a 2023-25 BN supplemental budget. Page 1 of 2 Council Business Meeting ACTIONS OPTIONS & POTENTIAL MOTIONS I move to adopt Resolution 2024-01 authorizing a 2023-25 BN supplemental budget. REFERENCES & ATTACHMENTS Attachment 1: Resolution Adopting the Supplemental Budget Attachment 2: Staff Supplemental Budget Requests Page 2of2 RESOLUTION NO. 2024-01 A RESOLUTION ADOPTING A SUPPLMENTAL BUDGET FOR CHANGES TO THE 2023-25 BIENNIUM BUDGET RECITALS: A. The City of Ashland 2023-25 Biennium Budget was adopted on June 6, 2023, for the period of July 1, 2023 through June 30, 2025. B. The City of Ashland (City) is authorized by ORS 294.471 to approve a supplemental budget for one or more of the following reasons: 1. An occurrence or condition which had not been ascertained at the time of the preparation of a budget for the current year which requires a change in financial planning. 2. A pressing necessity which was not foreseen at the time of the preparation of the budget for the current year which requires prompt action. 3. Funds were made available by another unit of federal, state or local government and the availability of such funds could not have been ascertained at the time of the preparation of the budget for the current year. THE CITY OF ASHLAND HEREBY RESOLVES AS FOLLOWS: SECTION 1. In accordance with provisions stated above, the Mayor and City Council of the City of Ashland determine that it is necessary to adopt a supplemental budget, establishing the following amendments: SECTION 2. This resolution is effective upon adoption. Resolution No. 2024-01 Page 1 of 2 Additional appropriations: Appropriation Resource General Fund Parks - Parks Division 11,961 Intergovernmental 11,961 $ 11,961 $ 11,961 This resolution was duly PASSED and ADOPTED this 16th day of January 16, 2024, and takes effect upon signing by the Mayor. Alissa Kolodzinski, City Recorder SIGNED and APPROVED this 16th day of January 2024. Tonya Graham, Mayor Reviewed as to form: Douglas M. McGeaty, Acting City Attorney Resolution No. 2024-01 Page 2 of 2 Date: 9/14/23 Department: APRC CITY C)F ASHLAND Explanation of request: Ashland Parks Foundation Grant 1) For the purchase of electric tools 2)Leaf maintenance eciuliDment 3.Plawround Equipment Replacement New Revenue Parks Grants 0110.430120 $ vm Parks Grants 0110.430120 $9,000 Parks Grants 0110.430120 $1,177.40 Total Amount of Transfer $ 11,961,38 0 FROMMISTO-3 "TAP I Small Tools 128625.601200 $1,783.981 Small Tools 128625.601200 $9,000.001 General Mantenance 128625.602118 $1,177.401 Total Amount of Transfer Requested B Aeproved By.z-e4-z/t,- (,-/17 Department Head R 4� R ioi,!t, August 25, 2023 Ashland Parks and Recreation Com -mission 340 S. Pioneer St. Ashland, OR 97520 It is a pleasure to present a grant in the amount of $1,783.98 to the Ashland Parks and Recreation Commission to be used to support the following program activity' Electric Blower and Battery. This grant was made to further the mission of the Ashland Parks Foundation (APF), to enhance Ashland's quality of life by financial ly'su pporti ng its parks recreational programs. By accepting this grant your organization certifies that the grantee will furnish to APF any information concerning a change in the proposal. When making any public announcement about this grant, we would appreciate it if you would recognize the support from the Ashland Parks Foundation. ASHLAND PARKS FOUNDATION 340 S PIONEER ST ASHLAND, OR 97620.2729 � M-03100 MM aUMPQUABANK (866)486-7782 FOR r M 1007 �ZS -Z3 9640511232 50019 J DATE_ _ MIRM photo DOLLARS IS X.f. 0, MM.110 .'w" A 501 (c)3 Non -Profit Organization * IRS # 93-1158929 PO Box 247.,Ashland, OR 97520 * ash land parksfoundation. org PARKS FOUNDATION August 25, 2023 Ashland Parks and Recreation Commission 340 S. Pioneer St, Ashland, OR 97520 It is a pleasure to present a grant in the amount of $9,000 to the Ashland Parks and Recreation Commission to be used to support the following program activity: Leaf Maintenance Equipment, This grant was made to further the mission of the Ashland Parks Foundation (APF), to'enhance Ashland's quality of life by financially supporting its parks recreational programs. By accepting this grant your organization certifies that the grantee will furnish to APF any information concerning a change in the proposal. When making any public announcement about this grant, we would appreciate it if you would recognize the support from the Ashland Parks Foundation. 11 AS,jtAt4j) PARKS FOUNDA'"N 340 S pjONEER ST ASHLAt4D) OR 97520.2729 PAY TOTHE A f l 1005 96-5o511232 50019 DATE UMpQu413ANK (au,) 486-7782 S $ q3o&& . - OR P0111V DOLLARS A 501 (c)3 Non -Profit Organization * IRS # 93-1158929 PO Box 247. Ashland, OR 97520 * ashlandparksfoundation.org PARK9 FOUNDATMON August 25, 2023 Ashland Parks and Recreation Commission 340 S. Pioneer St. Ashland, OR 97520 It is a pleasure to present a grant in the amount of $1,177,40 to the Ashland Parks and Recreation Commission to be used to support the following program activity: Playground Equipment Replacement. This grant was made to further the mission of the Ashland Parks Foundation (APF), to enhance Ashland's quality of life by financially supporting its parks recreational programs. By accepting this, grant your organization certifies- that the grantee will furnish to APF any information concerning a change in the proposal. When making any public announcement about this grant, we would appreciate it if you would recognize the support from the Ashland Parks Foundation. - 1004 xSHLAND PARKS FOUNDATION 340 S PIONEER ST ASHLAND, OR 97520-2729 UM,pQUA BANK (e66) 4867782 - 1"M A 501 (c)3 Non -Profit Organization * IRS � # 93-1158929 PO Box 247. Ashland, OR 97520 * ash land pa rksfound ation. o rg MCouncil Business Meeting Agenda Item Social Equity & Racial Justice Advisory Committee Appointment From Alissa Koloclzinski City Recorder Item Type Requested by Council El Update El Request for Direction 0 Presen SUMMARY Confirm Mayor Graham's recommendation for the appointment of Fayvor Tipps to the Social Equity & Racial Justice Advisory Committee for nterm ending 4/3O/2O27. POLICIES, PLANS & GOALS SUPPORTED Ashland Municipal Code (AMC) Chapter 2.20. BACKGROUND AND ADDITIONAL INFORMATION This isconfirmation bvthe City Council ofthe Mayor's appointment tVthe Social Equity and Racial Justice Advisory Committee. FISCAL IMPACTS DISCUSSION QUESTIONS SUGGESTED NEXT STEPS | move toapprove the Mayor's recommendation toappoint FoYvVrTlppstodheSmjn|EquhvondRocio|Juohco Advisory Committee for a term ending 4/30/2027. REFERENCES & ATTACHMENTS Page lofI W1 From: City of Ashland, Oregon To: Dorinda Cottle; City Recorder Subject: Application for Committee or Commission Submitted Date: Tuesday, November 7, 2023 9:45:37 AM [EXTERNAL SENDER] *** FORM FIELD DATA*** Name: Fayvor Demetria Tipps Committee or Commission intersted in: SERJ Address: Phone Email: Occupation : contractor/educator/engineer Educational background: Regent University /MBA in Global Entrepreneurship and Leadership AUGUST 2007- MAY 2009, CENTERVILLE, VA The George Washington University / M.S. Engineering Management AUGUST 2003 - MAY 2005, WASHINGTON D.C. The George Washington University / B.S. Systems Engineering AUGUST 2000 - MAY 2004, WASHINGTON D.C. Related Experience: I believe that my lived and professional experiences speak volumes to the skills and experience needed for this role because of many reasons. I am a systems engineer with dual masters degrees in engineering management and global entrepreneurialship and have worked in the corporate world of managing and training diverse groups of people. Within these organizations I have also had the face racism and discrimination. Living here now in Ashland, it is very difficult to find a job due to the lack of diversity and bias that exist. I believe that these experiences have created a passion inside of me to work hard for justice and equity in work environments. I would like to attend trainings and conferences geared towards this. Interests: I want to serve in SERJ because I have a passion for insuring equity and social justice for all. It is important because ALL people, regardless of their race, gender, sexual identity or orientation, and abilities must have access to equal rights and justice, which are key to building a sustainable world. Availability: Depending on time and day I should be available for special meetings in the evenings. Additional Information: I have lived in Ashland for almost 6 years. Signature: Fayvor Demetria Tipps *** USER INFORMATION SubscriberID: -1 SubscriberUserName: SubscriberEmail: RemoteAddres s : 66.241.70.76 Remotel-lost: 66.241.70.76 RemoteUser: nCouncil Business Meeting Agenda Item Second Readinq - 3226 -An ordinance establishing Hours of Parks Closure From Leslie Eldridge Interim Parks Director Item Type Requested by Council El Update El Request for Direction El Presentation 1:1 Consent [I Public Hearing M New Business El Old Business El SUMMARY Second reading of a proposed ordinance to establish Parks Hours for all city parks, trails, and open space lands. The presented ordinance language was unanimously recommended to City Council by the Parks and Recreation Commissioners on Oct 11, 2023. City Council approved the first reading of the proposed ordinance language onDee lQ,2023and sent tosecond reading. POLICIES, PLANS & GOALS SUPPORTED Council Priorities: Public Safety Services: Code enforcement (building safety, public nuisances, neighborhood, and environment infractions). BACKGROUND AND ADDITIONAL INFORMATION over the last decade, Ashland Parks and Recreation has seen an increasing amount of vandalism and damage to public property, improper use of public restrooms, and security/public safety issues in our parks, parks facilities and open spaces. These incidents have largely been occurring during nighttime hours. Managing these issues has resulted in significant maintenance and financial burdens to APRC, as well as challenges to the Ashland Police Department (APD) enforcement efforts for public Currently, the Aah|ondMunijpo|CodmhU.883wn\hoaun*otob|iShed"Curhavv^omlwfo[LhhioPnd< between the hours ofll:3OPMand 5:3OAM.The remaining parks and parklands within the 4PRC system do not have any formal hours of closure. The proposed amendment to the AMC would establish hours of parks closure inall City parks. The Ashland Municipal Code (10.68.010) defines the term "Parks" as inclusive of all parks, trails, and open Ashland Parks and Recreation Board of Commissioners reviewed the proposed ordinance on OutOberl1, 2023 and recommended the ordinance move forward for City Council consideration. City Council reviewed the proposed ordinance onthe November 7,2O23Business Meeting, and did not approve the First Reading. Council requested more information on the implications of the proposed ordinance for parks properties where more limited hours may be necessary, such as Skate Park. Parks staff consulted on this question with the Legal Department to ensure that the proposed ordinance neither adversely affects the proposed camping ordinance nor prevents parks staff from further restricting park hours on any other APRC property, using signage and/or internal parks Page lofo Council Business Meetin* policies. After addressing these concerns, Council approved the proposed language for first reading on Dec 18, 2023 and sent to second reading. Key Points: The proposed ordinance establishes baseline hours of closure that apply to all parks, trails and open spaces. It does not prevent APIRC from establishing operating hours or additional restrictions onspecific parks, facilities, orequipment. The proposed ordinance has been developed in collaboration with Ashland Police and Legal Departments and will not affect the proposed camping ordinance. The proposed ordinance allows for transit through park lands during nighttime hours, as well oosanctioned after-hours activities with ospecial event permit. FISCAL IMPACTS No fiscal impacts SUGGESTED NEXT STEPS Staff recommends that Council approve Second Reading ofOrdinance No322ti REFERENCES & ATTACHMENTS CITY PARKS Page oof2 AN ORDINANCE AMENDING SECTION 10.68 OF THE ASHLAND MUNCIPAL CODE: CURFEW Annotated to show deletions and additions to the Ashland Municipal Code sections being modified. Deletions are bold lined through, and additions are bold underlined. THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: 10.68.380 Qtrfew-Hours of Parks Closure A. Except fot! City officials or thek d ig Aficial business, no one shall be in Lithia Par-!- between the hours of 11.30 P.M. and 5!30 A.M.-Unless otherwise provided by the Ashland Municipal Code, no person shall remain in any City park, as defined in AMC 10.68.010, between the hours 12:00 AM (midnij4ht) and 5:00 AM, except authorized city personnel or as authorized by the Ashland Parks and Recreation Director or designee consistent with established parks rules and rel4ulations. B. Who violate ion of this Chapter is subject to !SUP-tiffln. the Ashland Municipal Code. Any viollation of this seeti Class IA1 violation. (Or-d. 3137, amended, 2017; Ovd. 3026, amended, 0810312010)w Any violation of this section is a Class IV violation subject to the penalties and procedures in AMC 1.08.030. PASSED by the City Council this day of 1 2023. Alissa Kolodzinski, City Recorder SIGNED and APPROVED this day of 12023. ORDINANCE NO. 3226 Page 1 of 2 Tonya Graham, Mayor Reviewed as to form: Douglas M. McGeary, Acting City Attorney ORDINANCE NO. 3226 Page 2 of 2 Council Business Meet -in, City of Ashland Employment Agreement Deputy City Manager as Interim City Agenda Item Manager From Douglas M McGeary Attorney Contact Doug,rncgeary@ashland.or.us Requested by Council M Update 1:1 Request for Direction El Presentation 1:1 Item Type Consent El Public Hearing El New Business 0 Old Business El SUMMARY Per the City Charter when the office ofCitVMonogerbeuornmsvoconLthoCkvCounoi|rnuyToppointonnonoger pro tem. The office ofCity Manager will bevacant osofJanuary 3l,2O24. Respect for the citizens vveserve, for each other and for the work vvedo. Excellence in governance and City services, BACKGROUND AND ADDITIONAL INFORMATION Per the City Charter: ARTICLE VU|-A-CITY MANAGER SECTION T When the City Manager is temporarily disabled from acting as manager or when the office becomes vacant, the City Council must appoint a manager pro tem. The manager pro tem has the authority and duties of City Manager, except that a manager pl-o tem may appoint or remove department heads only with City Council approval, FISCAL IMPACTS No fiscal impact due to City Manager vacancy savings. SUGGESTED NEXT STEPS Motion: I move to adopt this employment agreement between the City of Ashland and Deputy City Manager Sabrina Cottaand authorize the Mayor tosign. REFERENCES & ATTACHMENTS City of Ashland Employment Agreement Deputy City Manager as City Manager Page l,f I CITY OF ASHLAND EMPLOYMENT AGREEMENT DEPUTY CITY MANAGER AS PRO TEM CITY MANAGER This Employment Agreement ("Agreement") is entered into between the City of Ashland, an Oregon municipal corporation ("City"), and Sabrina Cotta ("Employee"). This Agreement is effective asofFebruary 1, 2OZ4.and shall remain inforce until apermanent City Manager is hired and begins employment. The Agreement may be renegotiated at any time, subject to mutual agreement. 1.1 Employee shall serve esthe Pro Tern City Manager for the City ofAshland during the term oJthis Agreement. Employee shall bethe chief executive and administrative head of the City with primary responsibilities that include all duties and tasks specified in the Ashland City Charter, the Ashland Municipal Code, standard duties associated with the position of City Manager, and the specific duties associated with her present position of Deputy City Manager. The City shall not unreasonably interfere with Employee's performance ofsuch dudes. 1.2 Except asmay beprovided otherwise hvthe Ashland City Charter the Ashland Municipal Code and other applicable law, orthe City'sagreement with any other person, Employee shall have the authority to establish internal rules and procedures which the Employee deems necessary for the efficient and effective operation of the City. ZEMPLOYMENT TERM The term of employment under this Agreement shall commence on February 1, 2024, and terminate upon the hiring of a permanent City Manager, unless otherwise extended by mutual agreement ofthe parties. 3.TERM|NAT|ON The employment of the Employee may only be terminated under the following circumstances: 3.1. Breach of Agreement: The City may terminate the Employee's employment for a material breach of this Agreement that remains uncured for a period of thirty (30) days after written notice from the City. 5.1.I The City agrees toprovide Employee areasonable opportunity iocure all substantive criticisms, complaints, and suggestions with respect to Employee's performance ofher duties and services pursuant tothis Agreement. 1 City of Ashland Employment Agreement- Sabrina Cotta-02-01-24 3.2. Violation of Law, Policy, or Malfeasance: The City may terminate the Employee's employment for the violation of any criminal law, core employment policy, or for malfeasance outside the scope ofher employment. 3.Z.lThe term "core employment policy" refers tothe fundamental principles and guidelines that regulate employee conduct, reflecting the organization's core values and culture. These policies encompass principles such as respect, honesty, integrity, teamwork, and professionalism. 3.2.2The term "malfeasance" refers tothe intentional or deliberate commission of an illegal or wrongful act, and includes misappropriation, dishonesty, breach of trust, insubordination, neglect of duty, failure to perform duties in a manner that is consistent with applicable |ow4 orcommitting any violation of City policies or standards that the City deems a serious violation; or engaging in other acts or omissions demonstrating a disregard for the interests of the City. 3.3 Except in oases applicable in 3.2, Employee's performance during the term of this Agreement shall not be used in a detrimental manner with respect to her employment as a Deputy City Manager or her potential return to the Deputy City Manager position should she decide toresume that role. 3'4 In the event Employee is dismissed by the City during the term of this Agreement and not allowed to resume employment as Deputy City Manager, and Employee is not being dismissed for any reason set forth in subsection 3.2, the City agrees to offer Employee a severance agreement and 90-day notice. Such severance agreement shall not be unreasonably withheld. The amount of the severance pay to be offered to Employee iOthe severance agreement shall beequal totwelve (l2)months ofthe Employee's base salary atthe time ofdismissal. 3.5 If the Employee resigns or accepts another position within the city organization, the Employee forfeits their right under the terms for severance pay herein unless the Parties mutually agree otherwise. 4.COMPENSAT|ON 4.1. Base Salary: Employee shall receive a salary equivalent to Step 4 City Manager salary schedule, plus an additional 10Y6 in recognition ofassuming the roles of both City Manager and Deputy City Manager, without replacing the Deputy City Manager. These salary amounts have been determined based on a review of similarly situated cities covering both positions. The City agrees to annually increase the monthly salary and/or other benefits of the Pro Tern City Manager in the same percentage as may be accorded to other Management and Confidential Employees of the City. 4.2. Car Allowance: The Employee shall receive a monthly car allowance of $400. 2 City of Ashland Employment Agreement- Sabrina Cotta-02-01-24 4.3. Additional Benefits: In addition to the base salary and car allowance, the Employee shall beentitled to: 4.9.1 Administrative Leave: Employee isentitled toOO hours of Administrative Leave in July of each year. 4.32 Vacation Accrual: Employee shall accrue vacation leave atarate of l0hours per month. 4.3.5 Professional Development: The City shall provide support for professional organizational memberships and financial support for Employee tntravel toprofessional organizations asaboard member on the OCCMA(Oregon City/County Management Association) Board iD representation ofthe City ofAshland. 4.3,4Deferred compensation: The City shall provide adeferred compensation match of $100 per month. 5. HEALTH INSURANCE. Except asotherwise already provided inher employment with the City, the Employee shall be entitled, ataminimum, tothe highest level ofbenefits that are enjoyed bvoroffenedUz Management and Confidential Employees of the City as provided in the City's Management Resolution. The Mayor and City Council shall review and evaluate the performance ofthe Employee at least once prior to hiring a City Manager or August 1, 2024, whichever occurs first. The Employee shall receive awritten copy ofthe performance evaluation and beprovided with an adequate opportunity todiscuss details and recommendations ofthe evaluation. Atthat time, the Council may arrange for additional opportunities to have assigned members of the Council to meet with the Employee to discuss compliance with evaluation recommendations. 7.PROFESSIONAL LIABILITY AND BONDING The City agrees that, to the maximum extent permitted by law, it shall defend, hold harmless, and indemnify the Employee from and against any costs, expenses, demands, claims. suits, actions, or awards incurred in connection with or arising out of an alleged act or omission occurring in the performance of the Employee's duties in her official capacity, provided the incident arose while the Employee was acting within the scope of her duties. � '' 3 City of Ashland Employment Agreement- Sabrina Cotta-02-01-24 ENTIRE AGREEMENT This Agreement constitutes the entire understanding between the parties with respect to the Employee's employment during the specified term and supersedes all prior agreements, representations, and understandings, whether written or oral. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first above written. CITY OF ASHLAND By: TbmyaGraham, Mayor Approved as to Form Acting City Attorney lakyliallufflall Date 5abhnaCotta 4 City of Ashland Employment Agreement- Sabrina Cotta-02-01-24 nCouncil Business Meeting Agenda Item Selection Process for City Manager From Molly Taylor I Director of Human Resources Contact Molly.tayloroashland.or.us Item Type Requested by Council Z Update El Request for Direction 11 Presentation 1:1 Consent 1:1 Public Hearing El New Business 0 Old Business 1:1 �i'T'ImEm OnJanuary 3l,2O24the positionVfCity Manager will bevacant. The Mayor and Council will need bodetermine how they would like to proceed with filling that vacant position. POLICIES, PLANS & GOALS SUPPORTED Values: Excellence in governance and City services. BACKGROUND AND ADDITIONAL INFORMATION Direction on how to move forward with filling the City Manager position is outlined in the City Charter. ARTICLE VUI-4rCITY MANAGER SECTION 2. 4majority ofthe Mayor and Councilors must appoint and may remove the City Manager. The appointment must be made without regard to political considerations and solely based on education and experience with local government management. SECTION 3. The City Manager may be appointed for a definite or an indefinite term and may be removed at any time by a majority of the Council. The Council must fill the office by appointment as soon as practicable after the vacancy occurs. SECT|ONT When the City Manager is temporarily disabled from acting as manager or when the office becomes vacant, the City Council must appoint a manager pro tem. The manager pro tem has the authority and duties of City Manager, except that a manager pl'o tem may appoint or remove department heads only with City Council Past practice has been for Human Resources to select a recruitment firm for vacant Executive Management positions, such as the City Attorney and City Manager. FISCAL IMPACTS The City Manager position has been budgeted for and HR has the funds, estimated at $20,000 to $50,000, to retain a professional recruiting firm is so desired. HR also has the internal resources to run the recruitment Page |of 2 nCouncil Business Meeting DISCUSSION QUESTIONS l\ Should the City hire urecruitment firm tooversee the recruitment process? 2) When would the City Council wish to start the recruitment process? SUGGESTED NEXT STEPS l\ 1 move to have Human Resources evaluate and hire a recruiting firm to begin the process of hiring a new City Manager. 2) 1 move to have Human Resources prepare and conduct the recruiting process internally for hiring of a new City Manager. REFERENCES & ATTACHMENTS Ashland City Charter Article VIII-A - City Manager Page 2of2 ARTICLE VIII-A - City Manager Section 1. The office of City Manager is established as the chief executive and administrative head of city government. The City Manager is responsible to the Mayor and Council for the proper administration of all city business. The City Manager will assist the Mayor and Council in the development of city policies and will carry out policies established by ordinances and resolutions. Section 2. A majority of the Mayor and Councilors must appoint and may remove the City Manager. The appointment must be made without regard to political considerations and solely based on education and experience with local government management. Section 3. The City Manager may be appointed for a definite or an indefinite term and may be removed at any time by a majority of the Council. The Council must fill the office by appointment as soon as practicable after the vacancy occurs. Section 4. The City Manager must: 1. Attend all Council meetings unless excused by the Mayor or Council; 2. Make reports and recommendations to the Mayor and Council about the needs of the city; 3. Administer and enforce all city ordinances, resolutions, franchises, leases, contracts, permits, and other city decisions; 4. Appoint, supervise and remove all non -elected department heads and other city employees, except as follows: a. The Ashland Parks and Recreation Commission shall have responsibility for appointing, supervising, and removing its employees, subject to state law, Ashland Municipal Code, written mutual agreements between the City Council and Ashland Parks and Recreation Commission, and formal, written City administrative policies. b. Employees who report directly to the Mayor and City Council shall be appointed, supervised, and removed by the Mayor and City Council and shall be termed appointive officers. 5. Organize city departments and administrative structure, except that the City Manager shall have no responsibility for the supervision of the City Attorney's Office or the Ashland Parks and Recreation Commission; 6. Prepare and administer the annual city budget; 7. Administer city utilities and property; 8. Encourage and support regional and intergovernmental cooperation; 9. Promote cooperation among the City Council, staff and citizens in developing city policies and building a sense of community; 10. Perform other duties as directed by the City Council; and 11. Delegate duties to any city employee, in a manner consistent with the provisions of the City Charter, the Ashland Municipal Code, state and federal employment law, and collective bargaining agreements. Section 5. The City Manager has no authority over the Mayor or City Council or any other elected official, or the City Attorney. Section 6. The City Manager and other employees designated by the City Council may sit at Council meetings but have no vote. The City Manager may take part in all City Council discussions, Section 7. When the City Manager is temporarily disabled from acting as manager or when the office becomes vacant, the City Council must appoint a manager pro tern. The manager pro tem has the authority and duties of City Manager, except that a manager pro tern may appoint or remove department heads only with City Council approval. Section 8. Neither the Mayor nor a member of the City Council shall directly or indirectly, by suggestion or otherwise, attempt to influence or coerce the City Manager in the making of any appointment or removal of any officer or employee or in the purchase of services and supplies; nor attempt to extract any promise relative to any appointment from any candidate for City Manager. Nothing in this section shall be construed, however, as prohibiting the City Council from fully and freely discussing with or suggesting to the City Manager anything pertaining to city affairs or the best interests of the city. Section 9. No person related to the City Manager by consanguinity or affinity within the third degree shall hold any appointive office or employment with the city, except with the express approval of the City Council. Section 10. This Article VIII-A shall be effective on January 1, 2021, if approved by the electors of Ashland in a primary or general election prior to that date. The individual employed as Ashland City Administrator on the effective date of this ARTICLE VIII-A shall be the City Manager as described above and shall remain so employed until such time as he/she resigns or is terminated by the City Council. The position of City Administrator is abolished. (Charter amendment 05-19-2020) Council Business Meeting Agenda Item Approval of GPON vendor & Next Gen Fiber Pilot Project Update From Chad Sobotka AFN Operations Manager Contact ct chad.sobotkoaashland.or.us 541-552-2402 Item Type Requested by Council ElUpdate ❑x Request for Approval N.Presentation El Consent ❑ Public Hearing ❑ New Business ❑ Old Business ❑ SUMMARY Approval is being requested to enter into a public contract to provide GPON and Residential Gateway services. POLICIES PLANS & GOALS SUPPORTED This contract is essential for the success of our GPON Pilot Project. We will be purchasing OLTs, ONTs, residential gateways (wireless routers), and management services from the vendor. We have selected Calix as our partner. Staff have been evaluating multiple vendors since our previous City Council presentation in the spring. Calix will bring tremendous value and features to our customers. This partnership will benefit not just new GPON customers but our existing customers as well. We will provide managed residential gateway services. Staff will have the ability to troubleshoot internet connection issues and assist with tasks such as forgotten wireless passwords without having to schedule a truck roll. Calix also provides many value -add services including router -based security (anti -virus, anti-ransomware, & malicious website protection), parental controls, device prioritization, mobile app blocking, and more. Business customers will also benefit from additional business services such as multiple wireless networks for device segregation security, wireless fail -over services, and guest captive portal with social media integration. Residential and business services will be provided for a small monthly fee. FISCAL IMPACTS We will enter into a 3-year contract with Calix. The contract is valued at approximately $600,000 for the first two years. The third year will be determined by the success of the pilot project. The third year estimate ranges from $75,000 to $350,000. The funds for the first two years of the contract have already been allocated. Please see the table below for the fee breakdown: Year 1 Year 2 Year 3 OLT Hardware $85,800 $56,100 TBD OLT Warranty $4,400 $4,400 TBD Customer Hardware $178,200 $110,000 TBD Customer Warranty $23,100 $12,100 TBD Customer Services $39,600 $50,600 $70,400 Setup Fees $25,300 $2,750 $2,750 $356,400 1 $235,950 $73,150 Page 1 of 2 Council s x. ' .+,...,Meeting n..A .x +, ... x � a x 167 RISINIM COMM SUGGESTED NEXT STEPS Staff recommends approval of this contract. REFERENCES & ATTACHMENTS PowerPoint presentation Form #6 - Sole Source Calix sole source letter Page 2 of 2 • Bring value to the community ® Provide internet service that is: ✓ High quality ✓ Reliable ✓ Future proof • Offer competitive pricing and speed • increase digital equity and inclusion • Implement "green" technologies to reduce carbon footprint • Deploy fiber to every home and business in Ashland 10 Gigabit Passive Optical Network (XGS-PON) • Hands-on training for field staff • Designed network for first two neighborhoods • Drafting RFQ for fiber buildout • Procurement of equipment (OTDR, additional fusion splicer, etc) • Evaluating Outside Plant (OSP) materials (splice cases, drop fiber, etc) Locationsty RU • Granite St - Phase I Hzn Vir—, • SOU -Phase I • Quiet Village - Phase 11 Maunit in Pars: MWw,d F.od Co-op Q, • Clay St - Phase 11 a Downtown - Ongoing (mix of and A id C I lands�n MU -UM ' ' ' - I �� Jopa. Gorden t.Tr.M'e@d 9 fiber and G.hn) Mu-rhu 1 t HOWt ASsL Park Market of AshWd AIb-rIsQ;,,s 9 • Beach Creek - New 100% fiber As li!� , IJ s Oty. Sh.p subdivision Running fiber to every block in downtown Will be offering low-cost symmetrical gigabit speed Expanding our free wireless . Calix outdoor wireless access points provide significant cost Downtown Ma,[-j% H-M P%P "i, O'S • Gigabit speeds available in the orange, blue & pink areas • Have a fiber presence in the 4 % red areas ke P, T..IM A!,e ' 4_� Ashid DrugCat O`g i F, �i A ry,h4-6,Z9 1 I 1� �q R l Bill pal- G.,d4n ` Ahia PaO st' It, -j". Rr. I. d R.ta'y 9 al 1CL, R,nk ithln P.,k Playgrd 9 "Ul6i�PwkT,,,iJhJ Day agars Erg -'mg e A,1,1' hd Ci;llly 9 ff Ma ro 1, Proximity to fiber splice cases Near other fiber projects * 20% of fiber ran around Granite St through other City projects * Billed other departments $8,500 • Diverse census data: Neighborhood Median Avg Household Age Income Ashland Average IffirST-Awl X ROW Pak 7 01011 • Acltran vs. Calix • Final decision came down to what is best for our customers • Calix offers more features: • AFN branded mobile application • Security software on residential gateway Anti -virus, anti-ransomware, malicious website protection, intrusion prevention detection, etc. • Parental controls Ability to block access to 15 predefined categories • Group and prioritize devices • Block individual mobile apps • Additional Managed services W1Anti bullying (Bark), and video security (Arlo Cameras) • Advertising campaigns ® Headquarters in San Jose • 1,400+ employees • 1,800+ customers worldwide • 53 service providers in WA and OR use Calix, 33 in Oregon • North America's leader in Fiber To The Premises (FTTP) solutions 0 Open to everyone in Ashland - existing AFN customers and Spectrum & Century Link customers • One-time setup fee • Monthly recurring fee • Remotely troubleshoot connection issues • Will reduce truck rolls • Increase customer satisfaction • Routers easily mesh to cover any type of dwelling • Manage home network and services through AFN branded app White glove setup Includes whole home network security and parental controls 7's W=M V!k'Nfflfia4=! �N' N EZ 0 Additional services for businesses: • Multiple wireless networks Point of Sale, back office, employees, and guests • Captive portal for guests Email address, Facebook integration, etc. • Supports failover internet connection via wireless If the primary internet connection goes down, business can failover to a wireless hotspot or our municipal wireless network • Schedule when guest network is available • Content filtering M! a Hardware & Services (Calix) Outside Plant Material Hardware & Services Details (Calix) * OLT Hardware OLT Warranty * Customer Hardware * Customer Warranty ® Customer Services Three Year Projection Year 1 Year 2 Year I + 2 Year 3 Totals FY 2024 FY 2025 Totals FY2026 OLT Hardware $85,800 $56,100 $141,900 tbd $141,900 OLT Warranty $4,400 $4,400 $8,800 tbd $8,800 Customer Hardware $178,200 $110,000 $288,200 tbd $288,200 Customer Warranty $23,100 $12,100 $35,200 tbd $35,200 Customer Services $39,600 $50,600 $90,200 $70,400 $180,400 Setup Fees $25,300 $2,750 $28,050 $2,750 $56,100 $356,400 $235,950 $592,350 $73,150 $665,500 • Funds for years I & 2 (current fiscal biennium) are already allocated as part of the $1 million Pilot Project • The tbdvalues in year 3 depend upon the success of the Pilot Project The estimated expenses in year 3 will be reimbursed from customer fees for gi services rendered 'X N. �Ia • Construction for Phase I completed late spring 2024 • Begin selling wireless routers 60 to 90 days after signing the Calix contract • Goal of 500 wireless routers deployed in first year • Phase I PON customers online early summer 2024 S '�• � , Spectrum Advanced WiFi for $5/month: " Must h,managed through the mvSpectrum upp ° Includes enhanced network security ° View who isconnected ,nthe router ° Group devices together ° Pause |memetaccess for devices ° Set aschedule for devices AFN WIN for $6.49/month: ^ Managed through the mobile apporthe web interface ° Includes anti -virus, anti-malware, intrusion detection, malicious web site protection, anti-ransomware packet inspection " View who isconnected tothe router ° Group devices together ° Pause imemetper device vrgroup ufdevices ° Set schedules for |mcmctaccess per device vrgroup ofdevices = Proactively monitors network traffic ° Security alerts through mobile appwith details o/the threat ° Per -user usage reports available for daily, weekly urmonthly basis (eg, how many hours are your kids onn0mkthis past week) ° Enforce safe search (song|e,Bing, and Youmbe) ° Block comments onvomubo ° Enforce content restrictions basedonaoen,cateuo,ie, " Block individual websites " Block specific categories like gambling, illegal/criminal, internet portals, comics/animation, cloud storage, online games, online shopping, online video/audio, nudity, p2pfile sharing, social networks, pomuo'apxxanumore " Prioritize specific device, group ^fdevices, mapplication (like Zoom) ` " Block specific mobile app " vvinaewith mesh units (t,i'bandsshz) ° winswith mesh units (tnuandssxz) IIIIIIIIIIIII GOODS AND SERVICES Greater than $100,000 To: Sabrina Cotta, Interim City Manager From: Chad Sobotka, Ashland Fiber Network Date: October 31, 2023 CITY OF -ILSH LAND Re: Sole Source Determination and Written Findings for Goods and Services In accordance with AMC 2.50.090(F), the Department Head shall determine in writin that there is only one provider of a product or service of the quality and type required available. Estimated total value of contract: $600,000 Project name: Passive Optical Network Pilot Project Description of goods and services: Calix is a hardware manufacturer of equipment needed for optical networks. They manufacture remote Optical Line Terminators (OLTs), Optical Line Terminals (01 and residential gateways (home wireless routers). They also provide services for deployment, configuration, and troubleshooting the hardware. Background: City Staff have evaluated both Adtran and Calix for optical hardware, residential gateway hardware, and management services. We have determined that Calix offers the best value for our customers. The value of the contract is estimated at $600,000. The actual value will be determined by customer demand for the products. Please refer to the table below for details on what hardware and services will be purchased: Year 1 Year 2 Year 3 OLT Hardware $85,800 $56,100 tbd OLT Warranty $4,400 $4,400 tbd Customer Hardware $178,200 $110,000 tbd Customer Warranty $23,100 $12,100 tbd Customer Services $39,600 $50,600 $70,400 Setup Fees $25,300 $2,750 $2,750 $356,400 $235,950 $73,150 Form #6 -Sole Source — Goods and Services —Greater than $100,000, Page 1 of 3,1/10/2024 OLT Hardware (Optical Line Termination) includes the remote OLTs that will be installed in the outside plant. This is the equipment that PON customers will connect to. This is equivalent to the cable modem node. Customer Hardware includes residential gateways (wireless routers) that will be installed in the customer's home or business. Existing cable modem customers and Spectrum customers will be able to use the residential gateways. Customer Hardware also includes the ONTs (Optical Line Terminal) which will only be used by our PON customers. ONTs are the equivalent to the cable modem. Customer Services are the fees we will charge our customers for managing the residential gateways. This also includes the fees for value -add services, such as parental control and security software. Depending upon the success of the Pilot Project and our satisfaction with Calix, we may extend our contract after the initial 3 -year term. Findings: Calix does not have a typical value-added reseller (VAR) distribution network. Calix has many partners which add services that Calix does not provide, such as operations support system (OSS), business support system (BSS), and voice-over IP (VOIP). While Calix does have a few value-added resellers, they are used for other services such as engineering and feasibility studies as well as hardware procurement. Those are services that AFN does not require. All services must be purchased directly from Calix. fln accordance with ORS 2 79B. 075, these are the examples ofindings that should be addressed. Select at least one of the findinas and prepare the determination as it specifically relates to the goods or services being procured. More than one finding can be addressed. The findings are as Lollows. / Pursuant to ORS 27913.075 (2)(c): Provide findings supporting your determination that the goods or services are for use in a pilot or an experimental project. At the April 3, 2023 City Council study session, Council approved funds for a 2-year pilot project to deploy GPON. Calix will be used for this pilot project. Pursuant to ORS 279B.075 (2)(d): Any other findings that support the conclusion that the goods or services are available from only one source. Please see the attached letter from Calix. Form #6- Sole Source —Goods and Services —Greater than $100,000, Page 2 of 3,1/10/2024 PUBLIC NOTICE: Pursuant to OAR 137-047-0275 (2), a Contracting Agency shall give public notice of the Contract Review Authority's determination that the Goods and Services or class of Goods and Services are available from only one source in a manner similar to the public notice of Competitive Sealed Bids under ORS 279B.055(4) and OAR 137-047-0300. The public notice shall describe the Goods or Services to be acquired by a Sole Source Procurement. The Contracting Agency shall give such public notice at least seven days before Award of the Contract. After the Sole Source Procurement has been approved by the City Council, the following public notice will be posted on the City's website to allow for the seven (7) day protest period. Date Public Notice first appeared on www.ashland.or.us - [Enter datel PUBLIC NOTICE Approval of a Sole Source Procurement First date of publication: [Enter date) A request for approval of a Sole Source procurement was presented to and approved by the City Council, acting as the Local Contract Review Board, on [Enter date]. It has been determined based on written findings that the following Goods and Services are available from only one source. Optical network hardware, residential gateway services, and management services from Calix in the amount of $600,000 over a 3 -year term. The contract terms, conditions and specifications may be reviewed upon request by contacting Chad Sobotka, Ashland Fiber Network, 541-552-2402 An affected person may protest the determination that the goods and services are available from only one source in accordance with OAR 137-047-0710. A written protest shall be delivered to the following address: City of Ashland, Ashland Fiber Network, Chad Sobotka, 90 N Mountain Ave, Ashland, OR 97520. The seven (7) day protest period will expire at 5:00pm on [Enter date -seven calendar days ftomfirst date ofpublieation] This public notice is being published on the City's Internet World Wide Web site at least seven days prior to the award of a public contract resulting from this request for approval of a Sole Source procurement. Form #6 -Sole Source —Goods and Services —Greater than $100,000, Page 3 of 3, 1/10/2024 Ashland Fiber Network Q8NMountain Ave Ashland, 0F<Qy52U Attention: Mr. Chad Sobotko.AFNOperations Manager Email: nhada-ash|andfibncn*t Subject: Sole Source Letter Dear Mr. Sobotka: This letter confirms that Co|hx,Inc. ("Calix")kathe sole provider ofthe Intelligent Access EDGE and Revenue EDGE solutions, which is comprised of the following hardware, software, and services components: • Network Innovation Platform (AXOS) = Experience Innovation Platform /EXDS>/Ca|ixCloud Foundation * Co|ixC|oud P|adbnn ° E-SerieaSystems and Line Cards = GigaSpineBLAST Systems • Command|0.Expahenoe|C)and Probeo|(] • Smart8izManaged Service The above -mentioned solutions are to be deployed by Ashland Fiber Network to provide broadband services to their residential and commercial accounts. Calix develops, manufactures, markets, and sells these solutions, and noother vendor warrants these solutions. Sincerely, DocuSigne^by: Darren Archbold Vice President Western Region Sales Cc: Colin Koehler, Calix 27nOrchard Parkway San Jose, oxou1a1 408.514.3000 ��alix.com m w � Council ��0 ��N�0�� `� ��mm��m� ��mmm�� 0��mmm�� January 16^2024 Agenda Item Election of the Council Chair From Alissa Kolodzinski City Recorder Contact Alissa.kolodzinski@ashiand.or.us pe Requested by Council 1:1 Update 0 Request for Direction El Presentation 0 [-ItemTy Consent 1:1 Public Hearing El New Business Fx_1 Old Business El SUMMARY The Chair of the Council is selected each year in January. The Chair's role is to serve as the Mayor if they are absent or unable to attend to their duties, either pre -scheduled or in an emergency capacity. The Ashland City Charter outlines the procedure for selecting and the responsibilities for the Chair of the Council: Section 8. Chair of the Council - At the first regular meeting of the Council in January of each year, the Council shall by ballot elect a Chair of the Council from its membership to serve for one (1) year. He/she shall, during all times when the Mayor is absent or unable to attend to his/her duties or act in any matter, have and exercise the powers and perform the duties ofthe Mayor, except that he/she shall retain his/her council members' right to vote. If, at any meeting of the Council, both Mayor and Chair are absent, the Council members present shall elect one of their numbers as Chair Pro Tem, who shall preside at that meeting. FISCAL IMPACTS NA DISCUSSION QUESTIONS NA SUGGESTED NEXT STEPS | move b)confirm -------- osChair nfthe Council for one year. REFERENCES & ATTACHMENTS N4 Page lofl nCouncil Business Meeting Agenda Item Approval for purchase of networking equipment Jason Wegner DolT Director From Chad Sobotka AFN Operations Manager Contact Requested by Council 0 Update El Request for Approval IM Presentation E:1 Item Type Consent El Public Hearing 0 New Business El Old Business El SUMMARY Approval isbeing requested topurchase Juniper networking equipment for the internal City network. POLICIES, PLANS & GOALS SUPPORTED City Council Goals: ° Public Safety Services * City Parks and facilities maintenance 0 Electric grid resilience = Emergency planning, preparation, response, and recovery Funding for the project was allocated by City Council on November 21, 2023. This project will upgrade the internal City network from I gigabit to 10 gigabit with redundant network switching infrastructure. The current core network switches donot have enough network ports tohandle this type ofupgrade. Current switches do not uupportlO gigabit. We are also upgrading from Cisco toJuniper. We issued the RFQ to six (6) vendors; four (4) responded with quotes. Please refer to the table below: Page lof2 nCouncil Business Meeting FISCAL IMPACTS Funds were allocated tothis project bvCity Council onNovember 2l,2823. SUGGESTED NEXT STEPS Staff recommends approval of this contract with PNW Security for Juniper networking equipment in the amount of$l77]02.3O. ACTIONS, OPTIONS & POTENTIAL MOTIONS I move to approve a purchase with PNW Security in the amount of $177,162.30 and authorize the Acting City Manager tusign the purchase agreement. REFERENCES & ATTACHMENTS Attachrnent#l: Fornl#B-Special Procurement Attachment #2: Quote summary Page 2of2 ��`�* CITY OF SWLAN W I raRTNTIT-1679 M�� i 'VIVID 1 114 Bill H ffia 0 819jrma To: Sabrina Cotta, Acting City Manager From: Jason Wegner, DoIT Director, Chad Sobotka, AFN Operations Manager Date: January 16, 2024 Subject: REQUEST FOR APPROVAL OF A SPECIAL PROCUREMENT In accordance with ORS27913.085, this request for approval of a Special Procurement is being presented to the City Council for approval. This written request for approval describes the proposed contracting procedure and the goods or services or the class of goods or services to be acquired through the special procurement and the circumstances that justify the use of a special procurement under the standards set forth ORS 279B.085(4). 1. Requesting Department Name: IT Department 2. Department Contact Name: Chad Sobotka 3. Type of Request: Class Special Procurement X Contract -specific Special Procurement 4. Time Period Requested: From: 5. Total Estimated Cost: $177,162.30 To: 6. Short title of the Procurement: Internal network switch Lipffade Supplies and/or Services or class of Supplies and/or Services to be acquired: — The City will be purchasing a variety of Juniper switches including 5 years of support. 7. Background and Proposed Contracting Procedure: Provide a description of what has been done in the past and the proposed procedure. The Agency may, but is not required to, also include the following types of documents: Notice/Advertising, Solicitation(s), Bid/Proposal Forms(s), Contract Form(s), and any other documents or forms to be used in the proposed contracting procedure. Attach additional sheets as needed. Background: The City would typically issue a Request For Proposal (RFP) to determine which manufacturer and vendor to select. The RFP process would take 30 to 45 days. Form #9 - Special Procurement — Request for Approval, Page 1 of 3,1110/2024 Proposed procedure: The City has issued a Request For Quote (RFQ) for specific models of network switching equipment from a single manufacturer. The time to respond to the RFQ has been decreased to 1.5 weeks. 8. Justification for use of Special Procurement: Describe the circumstances that justify the use of a Special Procurement. Attach relevant documentation. The Ashland Fiber Network uses Juniper switching and routing equipment. To ensure interoperability between the two networks, staff is recommending using Juniper switches for the internal City network. Having a single network platform also ensures staff responsible for each network can maintain the other's network. The shortened timeline is a direct result of Ju niper increasing pricing across the entire product line on January 1, 2024. 9. Findings to Satisfy the Required Standards: This proposed special procurement: —X— (a) will be unlikely to encourage favoritism in the awarding of public contracts or to substantially diminish competition for public contracts because: We have requested quotes from six (6) vendors. All vendors were given the same Bill Of Materials (BOM) to quote from. (Please provide specific information that demonstrates how the proposed Special Procurement meets this requirement.); and —X (b)(i) will result in substantial cost savings to the contracting agency or to the public because: Staff is familiar with Juniper networking equipment and will not require any additional training or compatibility concerns with existing network equipment. Prices will also increase 8% on Januan�,I 2024 which will cost the City almost $15,000 more. (Please provide the total estimate cost savings to be gained and the rationale for determining the cost savings); or Z� (b)(ii) will otherwise substantially promote the public interest in a manner that could not practicably be realized by complying with the requirements of ORS 27913.055, 27913.060, 27913.065, or 27913.070, or any rules adopted thereunder because: (Please provide specific information that demonstrates how the proposed Special Procurement meets this requirement.) Form #9 - Special Procurement — Request for Approval, Page 2 of 3, 1/10/2024 Public Notice: Pursuant to ORS 279B.085(5) and OAR 137-047-0285(2), a Contracting Agency shall give public notice of the Contract Review Authority's approval of a Special Procurement in the same manner as a public notice of competitive sealed Bids under ORS 279B.055(4) and OAR 137-047-0300. The public notice shall describe the Goods or Services or class of Goods or Services to be acquired through the Special Procurement and shall give such public notice of the approval of a Special Procurement at least seven (7) Days before Award of the Contract. After the Special Procurement has been approved by the City Council, the following public notice will be posted on the City's website to allow for the seven (7) day protest period. Date Public Notice first appeared on www.ashland.or.us - [Enter date] PUBLIC NOTICE Approval of a Special Procurement First date of publication: [Enter date] A request for approval of a Special Procurement was presented to and approved by the City Council, acting as the Local Contract Review Board, on [Enter date]. [Describe the goods and services —or- class of goods and services — include whether or not it's "Contract- specific special procurement" or a "class special procurement", cost, terms, etc. — brief explanation of procurement] [Describe the alternative contracting procedure — include the time period requested/ It has been determined based on written findings that the Special Procurement will be unlikely to encourage favoritism in the awarding of public contracts or to substantially diminish competition for public contracts, and result in substantial cost savings or substantially promote the public interest in a manner that could not be realized by complying with the requirements that are applicable in ORS 279B.055, 279B.060, 279B.065, or 279B.070. An affected person may protest the request for approval of a Special Procurement in accordance with ORS 279B.400 and OAR 137-047-0300. A written protest shall be delivered to the following address: City of Ashland, [Enter department name, Contact name, and complete address]. The seven (7) protest period will expire at 5:00pm on [Enter date -seven calendar days fi-omfirst date of publication] This public notice is being published on the City's Internet World Wide Web site at least seven days prior to the award of a public contract resulting from this request for approval of a Special Procurement. Form #9 -Special Procurement —Request for Approval, Page 3 of 3,1/10/2024 O O O O O Ln Ln O O Lo O LO cD d' ct N LO Ln CO CD O d N n h w O h Co �t m 0 0 m r-I Ln d' m m O Ln N m d O N r-I m O U Lo Q0 O (.D m m 00 (S3 O O Ln Ln Od Lf) h d Ln N m O 00 N -� M •y, O O tf). N :... Ln h Ln m th ct d' Q) d' d' Ln d' Q) N Q) O O O O LO.. O, m O Ln ". h O 00 h 00 Ql c-1 r- Ln h -i -i M tf} r-i r- O Ln cm N 00 r-- t!} d' d' cr c-i 00 r-1 r-I NV-1- �' r-i LO "O tB N tJ} to N Cr-IO .-i tf) r I r I-i V) V), t!? tf} th -L4 -L4 th "q u f w N CD wm m Ln O O cV ::I- w m �t r, Ct t0 Ln N m O N N cu Z O h rH O r- d N dt O O 1-1 m h N M Lo m Ln d' l i N O ri l i U M h C) r•I :. .' 4 00 CO N O Ln W :' h d' Ln 00 r-i Ui d' ri O r-i ri s. Ln Co tf} O 'T m h m tf} O Ql a) h d h 00 m to m m m O O m Q) tf} m : 00 Ln r. tf) LD QS m w Ln 00 m ri N tf} -V} 00 Ln Ln tf} t4 Q} Lf} 00 V" V)- N to "L4 rj --1 tn- :: th tf} t/} th t!} t!} Lf) Ln m O ,;. O Ln m o o 0 Ln O O M O O O M 0 0 0 0 0 0 N h N 00 h m to O O N Ln m ct m m O N w --1 O O m m," O U h N 00 O O h M Ol O O Co Lo ri al m O Q7 ri Ln Ql h Ln h N L m m N O N O i.0 h t4 w Ln r-i Ln N w O N i h h ct (3) t Lo p Qt r- m Ln Ol 3 O Ln Co dt :, c-i N h (n 0) h O th t4 Co 00 It a..:.. -.. N th rl d' h m d' d zz Ln Q) (,Q r-I iJ} ri c 1 c I N -1 pli N tf} t4 .-I Ln r-I t!'} r1 ri th V)- V)} tf} if}. V)- V)- L4 P~ Z ; F- ' CL O O M M Ln O to M O O O M m m M Ln O O m O m O O O U ri 00 Ln O O 00 d' N O O h N m d' m m O N N Ln Ln Ln Ln i31 N 00 O : O m r-i m O U) m '. w Ln m r-i O m w Ln m m h h m N Ln w O d' h r-I N 414 00 w :. Ln N Na) O N O N m N Zt �t t Ln t! Vf m N Ln w -(n Ln 0) Lr) (.0 h w m h N tf). tf} 00 �t It t/} N (n ih tf} if} h d Lp to- if} V) V)- c 1 c I tf1 tf t4 th to ih tf? tf} V)- O Ln O O M O N O Lo N Ln t.0 dt m ct m w O m d O w m w h Lo O m m m rH O O 1-1 Ln an df M m m Ln N M d O h 00 r•i Q7 U W W O M Ln m 00 to ri Ln h : Ln 00 LP) h m m N m O w h m m y O O N O m h m m m m h m dt �t m It m N m O w w m m O. m O Lo N h O w h 't Ct w ri h Ln h r-I r-i m t!)-ri m h m N M rH rH �tN 00 h vl' r I d M 6) 1 00 r-I r-I N c-I � r I N c 1 h O t6 N tn. v)- t4 : N to r-i VJ t!} r-i r-i-1 tf}. th. if} t!}, V)- V)- V)- (n t-(' cn t!} th th t!} tl} t/} vi- eq > H in w rH O N N d O N m h w N m h m to ct rH N O m m N d h r-I O N d N d' O N w r-i r, N m L lip M Ln d ri N O O O0 ® V _ •i- m h 00 O 4 M to N N ri Ln h et m w ci m d ri O m m m Ln l0 O 00 d' M h m Co l0 N 6) h � h 00 Q7 c.0 M Lf) 6) 6) 61 n- al tr). r'l ;: w Ln r, trr tf). Ln m : m w m w m ri N tf} if}. h m m ++ -1 t(} 1-4 N ct th - } tf) Cl Ln 06 V} V" N -L) th th if}. ::. t.h t1}. tf} th t7T tJ? m O O O �t O W dt h W O N O m w h I�t Ln O O d w m d d U) Ln w OO m m --I r-I It Ln O m h Ct M M m N N Ql ri Ln r1 N U W to W W h m m 00 O C6 o) M Ln .t h h m d' N N Ln Q7 Q1 Nf •y, O 00 N Ln ': m ct N It w N m :.. O �t N 4 O m w w m Ln m h Ln p, W W It W : O m r� w N l i h M M Ln Ln O M a j th th �t M N m Lf1 1-4 r-I M : O Oi Ll a-i d' NC6 O i� c-I r-I �-I r-I c-I N r-I N N V). VI N Lf) ri tr, tr, r-i r•I r-I t!} V). tf} tf}. tf) t!} t!} tf} ai O t!} V') tf} t.!? t4 tJ} tl). a d F m O O �t m N N w m r1 O r-I m Ln m m d r" O O h m m O U d c I ri N h N h r I h 00 m Ln to h h h m 00 d c-i Q1 Ln Ln 'L O Q) Ln h d' w m w 171' m m : r1 N ct m m m N h w rw m m m N Ln m m CDm w N m rH ct Ln h N h m m m N d' N r-r- h in} tf} N Ln Ql w in vi- U) 00 Ct r-I Ln h M O') N tn tf} r^ N N V)- `. N CYO In -La t4 ', 00 Ln h V)� if)- ,� V)� t4 a -I i t/} V). th il} tr} If), V) in tf} 00 N N -iN M ti Lnm N N N 1--i c-I ri ri r-i r-I N N N w w a t- �d m m p a Y w ?G a LL. O O cn to Z Z Z N Q Cf 00 LL 00 d M w LL LL Ln Ln Ln Ll.. N O O O 0 O r$ Ln : O <= W Lft m W W LL u, � Gp o m a NL (n q q }C C3 C) o O a d F 4 Ct 00 6 00 X o p O a N X w X w N rn t? a s X W X w w o X m_ x X X LU r a a = � et N o0 ct LO Lon Ln dam• X uJ ui LU w X le C7' W Ln "�j W W ' w }. W Ln. m m r. to a W= In = co in N CA m m M aco ° cn u Ln Ln -+ a J m V RCouncil Business Meeting Agenda Item City Charter Amendment for May election From Sabrina Cotta Acting City Manager Contact Sabrina.cotta@ashland.or.us Item Type Requested by Council El Update El Request for Direction El Presentation 1:1 Consent El Public Hearing El New Business El Old Business [M SUMMARY At the October 16, 2023, Study Session staff was directed to provide to Council a timeline and ballot language for charter changes for the spring election. The two articles to be considered are: ° Article l4-Chief ofPolice: Powers and Duties, Section 2 ~ Update the language in Article 14, Section 2 allowing the Chief of Police to designate an officer to ^ attend City Council meetings and act in his/her stead as Sergeant -at -Arms Article 3 - Elective Officers and Article 6 - Recorder ^ Remove the City Recorder as an elected official and any article provisions related to the duties of that role in recognition of the substantial reduction in the position's responsibilities to become solely administrative in nature. POLICIES, PLANS & GOALS SUPPORTED Excellence ingovernance and City Services. Sustainability through creativity, affordability, and right sized service delivery. BACKGROUND AND ADDITIONAL INFORMATION lNmeDUnw-May 21,2024"Election Day December l0,2O23-City Council consider proposed ballot language January lG,2O24-City Council vote onfinal ballot language resolution March l,3O24-City ballot title filing deadline (SEL8O5) March 2l,2824-City measure filing deadline /CitV-SEL8O,\ March 25,2024 - Voters'pamphlet filing deadline (measure arguments) Proposed Ballet Language See attached SEL 802 and Explanatory Statements. FISCAL IMPACTS Article l4-ChiorofPolice: Powers and Duties, Section 2:Nofiscal impact Article 3-Elective Officers ondAdic|eG-ReoonjecHurnonReaouroasvi||nemdt000nduciothoroughreviewof job description to include duties and research comparable cities wages. There io potential for long-term oo|ory savings to better align job responsibilities and salary by transitioning this position to a non -elected position. Page lofu n a 5 n ry h Business . :� E Meeting t 2024 Spring Election Cost: No fiscal impact to the City of Ashland. The Jacson County elections office has confirmed that when a ballot measure is included in a Primary or General Election in even numbered years, the County Clerk budgets and pays for election costs. SUGGESTED NEXT STEPS Two motions are needed, one for each Resolution proposed. • 1 move to approve Resolution 2024-02 A Resolution of the City of Ashland Submitting to the Voters at the May 21, 2024 Primary Election a Proposed Amendment to Article III and Article VI of the Ashland City Charter. • I move to approve Resolution 2024-03 A Resolution of the City of Ashland Submitting to the Voters at the May 21, 2024 Primary Election a Proposed Amendment to Article XIV of the Ashland City Charter. REFERENCES & ATTACHMENTS • October 16, 2023 Study Session Council Communication • SEL802 Recorder • Explanatory Statement - Recorder • SEL802 Sergeant at Arms • Explanatory Statement - Sergeant at Arms • Resolution 2024-03 A Resolution of the City of Ashland Submitting to the Voters at the May 21, 2024 Primary Election a Proposed Amendment to Article XIV of the Ashland City Charter. • Resolution 2024-02 A Resolution of the City of Ashland Submitting to the Voters at the May 21, 2024 Primary Election a Proposed Amendment to Article III and Article VI of the Ashland City Charter. • Draft Recorder job description '41JUJIMEAM Over time the City's operational requirements have changed creating a need to update sections of the City Charter. At the request of Council, staff has reviewed prior Charter Commission recommendations and current internal processes finding two areas for addressing within the charter that relate toits following articles: ° Article l4- Chief ofPolice: Powers and Duties, Section 2 ° Article 3-Elective Officers and Article 6-Recorder Staff recommends, due to operational needs, that Council begin consideration of placing two ballot items on the upcoming spring ballot to: l\ Update the language inArticle 14,Section 2allowing the Chief ofPolice todesignate onofficer to attend City Council meetings and act in his/her stead as Sergeant -at- Arms; and 2) Remove the City Recorder oaunelected official ondow/urbceprovisionenalatedtotheduheSof that role in recognition of the substantial reduction in the position's responsibilities to become solely administrative in nature. If the Charter amendment tothe Recorder's office passes, oCity staff member would take onthe City Recorder role, aligning it more closely with the evolving nature of the position, which over time, has transitioned from one that primarily involved discretionary functions to one predominantly focused on administrative responsibilities. The Recorder position will be under the supervision of the office of management to ensure timeliness and professionalism befitting for the City cfAshland. POLICIES, PLANS & GOALS SUPPORTED Excellence ingovernance and City Services. Sustainability through creativity, affordability, and right sized service delivery. BACKGROUND AND ADDITIONAL INFORMATION Article 14-Chief of Police: Powers and Duties, Section This article states: "The Chief of Police shall attend all meetings of the City Council and perform the duties of the Sergeant -at -Arms of that body..." Staff has determined this language in the Charter is too restrictive and recommends the Charter beamended tostate The Chief ofPolice, ortheir designee. This wording would allow the Chief of Police the discretion to make operational decisions for the department based on needs and staffing and allow greater flexibility to the Chief of Police regarding work schedule. Page |of3 Article 3-Elective Officers and Article 6-Recorder These articles outline the Recorder as an elected position, term, powers and duties, vacancy, and absence guidelines. Staff has determined the following: Ashland is unique in that no other City recorders in the area are elected. ° The duties ofthis positionhoveohmnQadovordrneporUoukxdvinnagoodtofinonoio|dobes.TheReoonjex nolonger conducts audits nor performs fund accounting for the City. ° The City is in need of a trained position filled by an individual who can complete records requests & management, records retention, licensing needs and council duties in a thorough and timely manner. • This position ononelected officer presents considerable risk tothe City ofjob duties are unfulfilled or completed inmmanner not inaccordance with state law. The job duties of the recorder do not need to be done by an elected official. ° The League of Oregon Cities did research in 2016 and found that Ashland, Elgin, Jacksonville and Prescott were the only cities in the entire state that had elected recorders. FISCAL IMPACTS Article l4-ChierofPolice: Powers and Duties, Section 2:Nofiscal impact Article 3-Elective Officers and Article 6-Recorder: Human Resources will need toconduct othorough review of job description to include duties and research comparable cities wages. General research was conducted on recorder wages and the following was found: City Population Low Salary High Salary Elected Along with ensuring efficiencies vvithintheoffimabvUonshoningthepositiontoo professionalposition, there ke potential for long-term salary savings to better align job responsibilities and salary bvtKznaidoning this position tomnon-elected position. More research will need to be done if this position is removed from the charter to determine role and responsibilities and commensurate salary. Page oofa 2O24Spring Election Cost: Nofiscal impact tothe City ofAshland. The Clerk ofthe City Council Pro Tenlhas contacted the Jackson County elections Office ondoonDrrnedthotvvhanoboUotnnoosunaiu(nc|udodino Primary or General Election in even numbered years, the County Clerk budgets and pays for election costs. SUGGESTED NEXT STEPS Provide staff with direction to return to Council with potential timeline and ballot language of potentialchorter changes to be considered for spring election ballot measures. REFERENCES & ATTACHMENTS � City Charter - Article 3Elective Officers ° City Charter - Article 6Recorder w City Charter - Article l4Chief of Police: Powers and Duties Page ao/o ARTICLE 3 Elective Officers Section 1. Elective Officers The elective officers of the City shall be, a Mayor, Recorder, six (6) Council Members, five (S) Park Commissioners and a Municipal Judge. (Charter amendment 5-23-78) Section 2. Qualifications All elective officers except the Municipal Judge shall be residents and qualified voters in the City, (Charter amendment 5-23-78), Section 3. Salaries Any change in the amount of the present compensation received by elective officers, except for the Recorder and Municipal Judge, shall be submitted to the vote of the people; lioNvever, the salary of the elected Recorder shall be in the amount being paid in 1974 and be adjusted starting with the fiscal year 1974-75 in the same percentage as the average salary adjustments of the other supervisory employees and department heads of the City of Ashland; further, the salary of the Municipal Judge will initially be the same as for the year 1978-79 and thereafter to be adjusted in the same percentage as the average salary adjushnent of the other supervisory employees and department heads of the City of Ashland. (Charter amendment 5-23-78), Section 4, Vacancies An office shall be deemed vacant upon the incumbent's death; adjudicated incompetence; conviction of a felony; other offense pertaining to his/her office, or unlawful destruction of public records; resignation; recall from office or ceasing to possess the qualifications for the office; or, in ' the case of the Mayor or Council Member, upon his/her absence from the City for thirty (30) days without the consent of the Council or upon his/her absence from meetings of the. Council for sixty (60) days without like consent, and subsequent declaration of the vacancy by a two-thirds affirmative vote of the Council, A vacant elect ' ive office in the City shall be filled within sixty (60) days by the Council electing some qualified person to fill such vacancy. The appointee's term of office shall begin immediately upon appointment and shall continue until a successor, elected at the next biennial election, takes office for the unexpired term, The Council shall have the power, by 'a two-thirds affirmative vote, to expel any member of the Council for disorderly conduct in Council or inattention to duties, No Council member sliall be expelled without notice and a hearing by the Council, Sectiou 5. Term The term of all elective officers shall begin the first day of January following their election. Section 6. Interest in City Contracts During the term of office, no elective officer shall violate any provision of the State of Oregon Code of Ethics as contained in ORS Chapter 244, (Amended by vote I I - 8-94,) ARTICLE 6 Recorder Section 1. Term The Recorder in office at the time this Charter takes effect shall continue in office until the end of his/her term of office as fixed by the Charter of the City in effect at the time this Charter is adopted. At each biennial general election held in 1970, and every fourth year thereafter, a Recorder shall be elected for a term of four (4) years. Section 2. Powers and Duties The Recorder shall act as Clerk of the Council and shall keep plain and correct records of all business and proceedings of the Council. He/she shall maintain a file of all papers presented to him/her officially, and safely fely keep all files, records arid papers of the corporation pertaining to his/her office, and these shall be open to the public. At the expiration of his/her term of office, he/she shall turn over to his/her successor any and all records, books, and papers pertaining to said office. The Recorder must draw all orders for the proper payment of monies against tile proper hinds that have been appropriated by the City Council, and, together with the Mayor, sign the same, He/she may make periodic audits of all City accounting records. The Recorder, shall, as soon as the Council shall make a general levy of the taxes for the city, certify the same, together with any arid all special benefits and assessments then due, to the Clerk of the County Court. The Recorder shall record, in a book to be kept for that purpose, all ordinances and resolutions passed by the City Council, and the same shall be signed by the Recorder, as well as signed and approved by the Mayor therein, Section 3. Vacancy A willful absence of the Recorder from the City for more than thirty (30) days without -- tli(, consent of the Council, carelessness or inattention to the duties of the Recorder, shall be grounds for the Council to declare the office vacant; and it may fill such vacancy in the same nianner as vacancies in the office of Council members are filled. Section 4. Absence In (lie Recorder's absence, the Mayor shall appoint a Clerk of the Council Pro Teni who, while acting in that capacity, shall have all the authority and duties of the Recorder. ARTICLE 14 Chief of Police: Powers and Duties Section 1. The, Chief of Police shall be the conservator of the peace within the limits of the City of Ashland and, in addition to the authority vested in IiiiMier by the City Council, he/she shall have the authority and jurisdiction of a constable, and shall qualify and discharge the duties of constable, in the same manner and to the same effect as required of constables under the statutes of this State. He/she shall, within the County of Jackson, arrest any and all persons guilty of any breach of the peace committed in his/her presence, and take them before the judge of the City Court, or some Justice of the Peace for trial. He/she shall also have the power, under any warrant from file Judge, or any Justice of the Peace, to arrest any person in any part of the State of Oregon for any criminal offense or the violation of any City ordinance and, in case the Council shall establish a police force for the City, he/she shall by virtue of his/her office be Chief of such force. Section 2. The Chief of Police shall attend all meetings of the City Council, and perform the duties of the Sergeant -at -Arms of that body, watch over, care for and preserve all the City property and good morals of the City; and it shall be his/her duty, and the duty of any and all police officers, to see that all the laws and ordinances of the City, and the provisions of this Charter, are enforced, to file complaint with the City Judge against any persons violating any of the provisions of this Charter, or the laws or ordinances of the City; and a failure or neglect to faithfully perform any or all of such duties shall be cause for removal from office by the City Council. city SEL 802 rev 01/18 ORS 250,03S, 250.041, 250.275, 250.285, 254.095, 254.465 Notice Date of Notice Name of City or Cities Date of Election TBD City of Ashland May 2024 Final Ballot Title The following is the final ballot title of the measure to be submitted to the city's voters. The ballot title notice has been published and the ballot title challenge process has been completed. Caption lo words which reasonably identifies the subject of the measure. Proposed Amendment to the Ashland City Charter removing the Recorder as an Elective Officer. Question 20 words which plainly phrases the chief purpose of the measure. Shall the Ashland City Charter be amended to remove the Recorder and Recorder Duties as an elected position from the City Charter? Summary 175 words which concisely and impartially summarizes the measure and its major effect. A "Yes" vote for this measure amends the City Charter to allow for the City of Ashland to hire an individual with appropriate training and skill to fill the Recorder position. A "No" vote for this measure maintains the existing language in the City Charter which outlines the sole qualifications for being elected Recorder as residing within City limits and current registration to vote. Explanatory Statement 500 words that impartially explains the measure and its effect. If the county is producing a voters' pamphlet an explanatory statement must be drafted and attached to this form for: any measure referred by the city governing body; or Explanatory Statement Attached? El Yes ❑ No any initiative or referendum, if required by local ordinance. Authorized City Official Not required to be notarized, Name Title Mailing Address Contact Phone By signing this document: 4 1 hereby state that I am authorized by the city to submit this Notice of Measure Election; and I certify that notice of receipt of ballot title has been published and the ballot title challenge process for this measure completed. Signature I Date Signed 1:KV42", -ki V3 .. 19 1111 . 1111 : 111 M11 . OILIFAIIIN'•, 1• 1`1 REGIMIETE-1 NAME OF ORGANIZATION PERSON REPRESENTS, IF ANY: City of Ashland BALLOT TITLE CAPTION: Proposed Amendment to the Ashland City Charter removing the Recorder as an Elective Officer. (Explanatory Statement Shall Be Typed) A "Yes" vote for this measure amends the City Charter to allow for the City of Ashland to hire an individual with appropriate training and skill to fill the Recorder position. Currently there are no minimum professional skill qualifications for this position. The only qualifiers are residing within City limits and being a registered voter. The recorder is an administrative position that requires decision to be made based on knowledge, skills, and abilities outside of the number of votes garnered in an election. A "No" vote for this measure maintains the existing language in the City Charter which outlines the sole qualifications for being elected Recorder and fulfilling the duties of Recorder as outlined in the City Charter as registered voter within the City of Ashland. WORD COUNT TOTAL: THE TOTAL WORD COUNT CANNOT EXCEED 500 WORDS. SIGNATURE OF PERSON RESPONSIBLE FOR THE CONTENT OF THE EXPLANATORY STATEMENT DATE INSTRUCTIONS FOR EXPLANATORY STATEMENT FOR COUNTY VOTERS' PAMPHLET 1. Explanatory Statement must be typed. 2. Explanatory Statement will not be returned for proofreading. 3. The word total for an explanatory statement must not exceed 500 words or numbers. If an explanatory statement exceeds the 500 word/number limit, the county clerk shall end the statement at 500 words or numbers. 4. An explanatory statement must be signed by the person responsible for the content of the argument. W SEL 802 rev 01/18 ORS 250.035, 250.041, 250.275, 250.285, 254,095,254.465 Notice Date of Notice Name of City or Cities Date of Election TBD City of Ashland May 2024 Final Ballot Title The following is the final ballot title of the measure to be submitted to the city's voters. The ballot title notice has been published and the ballot title challenge process has been completed. Caption 10 words which reasonably identifies the subject of the measure. Proposed Amendment to Ashland City Charter Article XIV-Chief of Police Section2. Question 20 words which plainly phrases the chief purpose of the measure. Shall the City of Ashland City Charter be amended to allow the Chief of Police or uniformed designee to attend City Council meetings to act as the Sergeant -at -Arms of that body. Summary 175 words which concisely and impartially summarizes the measure and its major effect. A "Yes" vote for this measure amends the City Charter to allow the Chief of Police to designate another individual to act as the Sergeant -at -Arms of at City Council meetings in the event the Chief of Police is unable to attend. A "No" vote means the existing language in the City Charter remains that the Chief of Police shall attend all meetings of the City Council. Explanatory Statement 500 words that impartially explains the measure and its effect. If the county is producing a voters' pamphlet an explanatory statement must be drafted and attached to this form for: any measure referred by the city governing body; or Explanatory Statement Attached? El Yes FI No any initiative or referendum, if required by local ordinance. Authorized City Official Not required to be notarized. Name Title Mailing Address Contact Phone By signing this document. - I hereby state that I am authorized by the city to submit this Notice of Measure Election; and I certify that notice of receipt of ballot title has been published and the ballot title challenge process for this measure completed. Signature I Date Signed NAME OF ORGANIZATION PERSON REPRESENTS, ►F ANY: City of Ashland BALLOT TITLE CAPTION: Proposed Amendment to Ashland City Charter Article XIV-Chief of Police Section 2 (Explanatory Statement Shall Be Typed) Article XIV-Chief of Police Powers and Duties Section 2 currently requires "The Chief of Police shall attend all meetings of the City Council, and perform the duties of the Sergeant -at -Arms of that body,...." The Charter's current language does not allow for any consideration to schedule, illness, or training opportunities that may conflict with the City Council meetings. This Measure would allow for the Chief of Police to designate another uniformed individual to fulfill the Sergeant -at -Arms duties in the event the Chief of Police is unable to fulfill that duty. Results of a "No" Vote. If this measure does not pass, the existing charter language will remain in place which does not allow for anyone other than the Chief of Police to act as Sergeant -at -Arms at City Council meetings. WORD COUNT TOTAL: THE TOTAL WORD COUNT CANNOT EXCEED 500 WORDS. SIGNATURE OF PERSON RESPONSIBLE FOR THE CONTENT OF THE EXPLANATORY STATEMENT DATE 1. Explanatory Statement must be typed. 2. Explanatory Statement will not be returned for proofreading. 3. The word total for an explanatory statement must not exceed 500 words or numbers. If an explanatory statement exceeds the 500 word/number limit, the county clerk shall end the statement at 500 words or numbers. 4. An explanatory statement must be signed by the person responsible for the content of the argument. RESOLUTION NO.2024-02 A RESOLUTION OF THE CITY OF ASHLAND SUBMITTING TO THE VOTERS AT THE MAY 21, 2024 PRIMARY ELECTION A PROPOSED AMENDMENT TO ARTICLE III AND ARTICLE VI OF THE ASHLAND CITY CHARTER NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ASHLAND, OREGON, RESOLVES AS FOLLOWS: SECTION 1. The City Council submits to the qualified voters of the City the question of approving or rejecting an amendment to the Ashland Municipal Charter to remove the elected position of the Recorder from the city charter and provide for the city manager to appoint the position according to standards and duties to be set forth in ordinance. SECTION 2. The City Council refers this question to the ballot of May 21, 2024. SECTION 3. The City Recorder shall cause to be delivered to the Elections Officer of Jackson County, Oregon, the attached ballot measure notice, not later than 61 days prior to the election. The Election Officer is requested to give notice to the electorate of the City that the election shall be conducted by mail, pursuant to Oregon law; SECTION 4. The City Recorder shall give notice of the election as provided in the laws of the State of Oregon and the Charter and ordinances of the City of Ashland. SECTION 5. The ballot title for this measure is set forth in Exhibit A, attached. SECTION 6. The proposed amendment to the city charter is set forth in Exhibit B, attached. SECTION 7. The City Attorney is authorized to alter the language of the ballot title only for the purpose of complying with any rules, procedures, and practices of the Election Officer of Jackson County to implement the requirements of Oregon law, but shall make no changes to the Charter amendment language in Exhibit B without the consent of the Council. This resolution is referred to the electors of the city of Ashland for approval at the Primary Election in Jackson County, set to occur on May 21, 2024. This resolution is effective upon signing by the mayor. ADOPTED by the City Council this day of , 2024. ATTEST: SIGNED and APPROVED this day of , 2024, Alissa Kolodzinski, City Recorder Tonya Graham, Mayor Reviewed as to ffonn: jry Douglas M M eary, Acting` City Attorney EXHIBIT A (Ballot Title) Proposed Amendment to the Ashland City Charter removing the Recorder as an Elective Officer. Shall the Ashland City Charter be amended to remove the Recorder and Recorder Duties as an elected position from the City Charter? A "Yes" vote for this measure amends the City Charter to allow for the City of Ashland to hire an individual with appropriate training and skill to fill the Recorder position. A "No" vote for this measure maintains the existing language in the City Charter which outlines the sole qualifications for being elected Recorder as residing within City limits and current registration to vote. (Explanatory Statement) A "Yes" vote for this measure amends the City Charter to allow for the City of Ashland to hire an individual with appropriate training and skill to fill the Recorder position. Currently there are no minimum professional skill qualifications for this position. The only qualifiers are residing within City limits and being a registered voter. The recorder is an administrative position that requires decisions to be made based on knowledge, skills, and abilities outside of the number of votes garnered in an election. A "No" vote for this measure maintains the existing language in the City Charter which outlines the sole qualifications for being elected Recorder and fulfilling the duties of Recorder as outlined in the City Charter as registered voter within the City of Ashland. The following amendments are proposed to the Ashland City Charter. Only these articles and sections as delineated herein are amended by this Resolution. Except for otherwise proposed amendments to the Charter by separate resolution and Ballot Title, all other language in the Charter shall be unchanged. Annotated to show deletions and additionsto the Ashland Municipal Code sections being modified. Deletions are bold- linedthroug and additions are bold underlined. ARTICLE 3 Elective Officers Section 1. Elective Officers The elective officers of the City shall be: a Mayor, Recorder-, six (6) Council Members, five (5) Park Commissioners and a Municipal Judge. Section 2. Qualifications All elective officers except the Municipal Judge shall be residents and qualified voters in the City. Section 3. Salaries Any change in the amount of the present compensation received by elective officers, except for the Recorder a Municipal Judge, shall be submitted to the vote of the people; however-, the salary of the elected Recorder- shall be in the amount. and department heads of the City of Ashland; further-, t. The salary of the Municipal Judge will initially be the same as for the year 1978-79 and thereafter to be adjusted in the same percentage as the average salary adjustment of the other supervisory employees and department heads of the City of Ashland. Section 4. Vacancies An office shall be deemed vacant upon the incumbent's death; adjudicated incompetence; conviction of a felony; other offense pertaining to his/her office, or unlawful destruction of public records; resignation; recall from office or ceasing to possess the qualifications for the office; or, in the case of the Mayor or Council Member, upon his/her absence from the City for thirty (30) days without the consent of the Council or upon his/her absence from meetings of the Council for sixty (60) days without like consent, and subsequent declaration of the vacancy by a two-thirds affirmative vote of the Council. A vacant elective office in the City shall be filled within sixty (60) days by the Council electing some qualified person to fill such vacancy. The appointee's term of office shall begin immediately upon appointment and shall continue until a successor, elected at the next biennial election, takes office for the unexpired term. The Council shall have the power, by a two-thirds affirmative vote, to expel any member of the Council for disorderly conduct in Council or inattention to duties. No Council member shall be expelled without notice and a hearing by the Council. Section 5. Tenn The term of all elective officers shall begin the first day of January following their election. Section 6. Interest in City Contracts During the term of office, no elective officer shall violate any provision of the State of Oregon Code of Ethics as contained in ORS Chapter 244. PART 2. ARTICLE 6 Recorder Section 1. Term The Recorder in office at the time this Charter takes effect shall continue in office until the end of his/her term of office as fixed by the Charter of the City in effect at the time this Charter provision is adopted. At each biennial general election held in 1970, and every fourth year thereafter-, a Recorder shall be elected for a term of Upon the expiration of the Recorder's term, if an I,- f - j �-"l -a-. Y_, the City Manager is granted the authority to appoint a Recorder to fulfill the powers and duties of this position. The selection of the Recorder will be based on their education, experience, and other qualifications ensurinj4 that the individual is suitably qualified for the position of City Recorder as defined by ordinance. RM"IMMI these shall be open to the public. At the expiration of his/her term of office, he/she PATIMI, "-d general. levy of the taxes for the city, certify the same, together with any and all special benefits and assessments then due, to the Clerk of the County Court. The resolutions passed by the City Council, and the same shall be signed by -the Recorder-, as well as signed and approved by the Mayor therein. Section 3. Vacancy A willful absence of the Recorder from the City for moire than 'r�aiM. IRM--.--=airs�i r.eau aAa l / �iirnr r� RESOLUTION NO. 2024-03 A RESOLUTION OF THE CITY OF ASHLAND SUBMITTING TO THE VOTERS AT THE MAY 21,2024 PRIMARY ELECTION A PROPOSED AMENDMENT TO • XIV OF THE ASHLAND CITY CHI-4W&U-- NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ASHLAND, OREGON, RESOLVES AS FOLLOWS: SECTION 1. The City Council submits to the qualified voters of the City the question of approving or rejecting an amendment to the Ashland Municipal Charter to permit the Chief of Police to designate a qualified person to attend public meetings in place of the Chief of Police when appropriate. SECTION 2. The City Council refers this question to the ballot of May 21, 2024. SECTION 3. The City Recorder shall cause to be delivered to the Elections Officer of Jackson County, Oregon, the attached ballot measure notice, not later than 61 days prior to the election, The Election Officer is requested to give notice to the electorate of the City that the election shall be conducted by mail, pursuant to Oregon law; SECTION 4. The City Recorder shall give notice of the election as provided in the laws of the State of Oregon and the Charter and ordinances of the City of Ashland. SECTION 5. The ballot title for this measure is set forth in Exhibit A, attached. SECTION 6. The proposed amendment to the city charter is set forth in Exhibit 13, attached. SECTION 7. The City Attorney is authorized to alter the language of the ballot title only for the purpose of complying with any rules, procedures and practices of the Election Officer of Jackson County to implement the requirements of Oregon law, but shall make no changes to the Charter amendment language in Exhibit B without the consent of the Council. This resolution is referred to the electors of the city of Ashland for approval at the Primary Election in Jackson County, set to occur on This resolution is effective -upon signing by the mayor. ADOPTED by the City Council this day of _, 2024. ATTEST: SIGNED and APPROVED this day of 52024, Alissa Kolodzinski, City Recorder Tanya Graham, Mayor ---Review ed as to form.: Douglas M Mc eary, Acting City Attorney EXHIBIT (Ballot Title) Caption: Proposed Amendment to Ashland City Charter Article XIV-Chief of Police Section2. Question: Shall the City of Ashland City Charter be amended to allow the Chief of Police or uniformed designee to attend City Council meetings to act as the Sergeant -at -Arms of that body. Summary: A "Yes" vote for this measure amends the City Charter to allow the Chief of Police to designate another individual to act as the Sergeant -at -Arms of at City Council meetings in the event the Chief of Police is unable to attend. A "No" vote means the existing language in the City Charter remains that the Chief of Police shall attend all meetings of the City Council. (Explanatory Statement) Article XIV-Chief of Police Powers and Duties Section 2 currently requires "The Chief of Police shall attend all meetings of the City Council, and perform the duties of the Sergeant -at -Arms of that body,...." The Charter's current language does not allow for any consideration to schedule, illness, or training opportunities that may conflict with the City Council meetings. This Measure would allow for the Chief of Police to designate another uniformed individual to fulfill the Sergeant -at -Arms duties in the event the Chief of Police is unable to fulfill that duty. Results of a "No" Vote. If this measure does not pass, the existing charter language will remain in place which does not allow for anyone other than the Chief of Police to act as Sergeant -at -Arms at City Council meetings. Exhibit C NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ASHLAND, OREGON, RESOLVES AS FOLLOWS: Annotated to show deletions and additions to the Ashland Municipal Code sections being modified. Deletions are bold lined th*9ul*and additions are bold underlined. SECTION 1. The City Council submits to the qualified voters of the City of Ashland the question of approving or rejecting an amendment to Article XIV of the Ashland City Charter AS FOLLOWS: ARTICLE 14 Chief of Police: Powers and Duties Section 1. The Chief of Police shall be the conservator of the peace within the limits of the City of Ashland and, in addition to the authority vested in him/her by the City Council, he/she shall have the authority and jurisdiction of a constable, and shall qualify and discharge the duties of constable, in the same manner and to the same effect as required of constables under the statutes of this State. He/she shall, within the County of Jackson, arrest any and all persons guilty lof any breach of the peace committed in his/her presence, and take them before the judge of the City Court, or some Justice of the Peace for trial. He/she shall also have the power, under any warrant from the Judge, or any Justice of the Peace, to arrest any person in any part of the State of Oregon for any criminal offense or the violation of any City ordinance and, in case the Council shall establish a police force for the City, he/she shall by virtue of his/her office be Chief of such force. Section 2. The Chief of Police, or his/her desil4nee, shall attend all meetings of the City Council, and perform the duties of the Sergeant -at -Arms of that body, watch over, care for and preserve all the City property and good morals of the City; and it shall be his/her duty, and the duty of any and all police officers, to see that all the laws and ordinances of the City, and the provisions of this Charter, are enforced, to file complaint with the City Judge against any persons violating any of the provisions of this Charter, or the laws or ordinances of the City; and a failure or neglect to faithfully perform any or all of such duties shall be cause for removal from office by the City Council. Section 2. Referral. This resolution is referred to the electors of the city of Ashland for approval at the Special Election in Jackson County, set to occur on ADOPTED by the City Council this SIGNED and APPROVED this Alissa Kolodzinski, City Recorder Reviewed as to form: Douglas M McGeary, Acting City Attorney day of _, 2023. day of i 2023, Tonya Graham, Mayor J06'T11TLE-. City Recorder cLAssfiFICATION: Confidential PURPOSE OF POSITION: Under general supervision wfthe City Manager, this position acts duties, program support and specialized work as the City Reci official City records. Oversees public records retention and m applicable laws governing public meetings, retention of offic Responsible for the coordination and appropriate noticing o- meetings and prepares and distributes agendas and informatioi and Charter changes; interact with the public and public officials requests and elections inquiry. Performs other related duties as SUPERVISORY RESPONSIBILITIES: May directly supervise subordinate administral function ofthis position. May also provide train elected officials, and departments regarding ne ESSENTIAL JOB FUNCTION The duties listed below are or, omission of specific statement andlor a logical assignment to Serve asthe agenda and completenes duties the Council and aft( Works with the City Manager and City submits council meeting minutes for al meetings, conduct roll -call votes; set u Mayor's signature on ordinances, reso assign numbers to new ordinances an deliberations of the City Council. OVERTIME: __Exempt _x_Non-Exempi as the Clerk of the City and performs administrative irder to maintain the custody and management of anagement for the City. Ensures compliance with al records and documents, and local elections. City Council meetings and standing committee ial packets. Oversees documentation of ordinance from the City and other agencies on public records ry;hovvevmr supervision hsnot aregular mitteeand Commissions members, of work that may /eperformed. The ;ificadonifthe work /ssimilar, related of the Council; oversees distribution ofCouncil ts*»ith preparation of packet documentation and reviews agenda for ftorney to ensure compliance with public meetings law; drafts, edits and iroval and posting. Attend Council meetings to take minutes of the and strike the meeting room before and after meetings, and obtain tions and contracts. Keep track of ordinance and resolution numbers; and resolutions. Produce minutes of the meeting, capturing actions and Function oathe City Elections Officer, responsible for process of preparing, overseeing and filing of all pertinent election materials for candidates, ballot measures and required finance/campaign reports in local elections in cooperation with the Jackson County officials responsible for conducting elections; works with candidates and newly elected officials providing election information and proper paperwork. Educate city staff on restrictions on political activity as public employees. Oversee City-wide records management and retention; maintain, coordinate and distribute approved municipal code, ordinances and resolutions toappropriate commissions and staff. Prepare, record and post council approved code, ordinances and resolutions. Perform administrative support functions for City boards and commissions. Ensure that the Ashland Municipal City Recorder JOB DESCRIPTION Page Provide information to the public regarding public records, and review requestsfor information todetermine, in coordination with the City Attorney, legal obligations for release of information under Oregon Public Records Law. Respond appropriately to the public regarding requests for information and provide cost estimates for requests that involve extensive staff research for records. Prepare, issue and record all cemetery deeds; maintain docket of City liens and prepare lien reports as requested; maintain file of legal notices; keep City Charter available to the public. Process liquor license requests. AUXILIARY JOB FUNCTIONS: Maintain proficiency byattending training, conferences and mmaUnga, and reading professional literature. Maintain work area in a clean and orderly manner and follow all safety rules and procedures established for work PREFERRED MINIMUM QUALIFICATIONS: Education: Associate degree or two years of post -secondary study inbusiness administration, public administration or related degree; and/or equivalent combination of education and experience sufficient to successfully perform the essential job functions. Current tech nical/professional knowledge of complex principles, methods, standards and techniques associated with the scope of work of a recognized profession, such as: ° Knowledge of laws, rules and regulations concerning the operation of municipal government, parliamentary procedures, and public meeting laws. ° Knowledge of administrative principles, practices, research methods, systems and operations, excellent written, verbal and interpersonal communications kills, � Use ofcomputer and other office equipment effectively and efficiently ° Proficiency inuse ofMicrosoft Office applications Experience: Five (5) years of administrative and records management experience Desirable Additional Qualifications: Municipal Clerk (CM[)orMaster Municipal Clerk UNCC>certification, Notary Public SPECIAL REQUIREMENTS Possession or the ability to obtain and retain, a valid Oregon driver's license with an insurable driving record by the time of appointment. Notary Public (possession of or ability to obtain within I year of appointment). PHYSICAL DEMANDS OF POSITION: The physical and mental demands described here are representative of those that must b*met byemployees to successfully perform the msoenbo/ functions of this classification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1)MlbUhy: frequentuittinghn|ongpehndoofhme;occmeiono|bendinUorequatting.(2)LiffiDg:fnequentlyupto1O pounds; occasionally up to 25 pounds. (}) Y!sj+M: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. (4) Dexterity: frequent use of keyboard; frequent repetitive motion; frequent writing; frequent grasping, ho|ding, and reaching. (5) : frequent hearing and talking, in person and on the phone. (8) : frequent decision -making and concentration; frequent public and/or coworker contact; occasional working alone. WORKING CONDITIONS: The work environment characteristics described here are representative ofthose /memployee encounters while performing the essential functions of this classification. Reasonable accommodations may be made to enable individuals with disabilities bxperform the essential functions. AoMINISTR0lUNDEPARTmEwT/PemuOwwsL Tg:o41-552-21O 20East Main Street Fax: w#4ao5 11 Ashland, Oregon mauo nY:mm-7n-2y00 www.as h land or.uo Fx� �� City Recorder JOB DESCRIPTION Work is performed in a typical office environment and is subject to moderate noise. Attendance at meetings outside of the normal work schedule is required. CITY MANAGER APPROVAL Date ADMINISTRATION DEPARTMENT/PERSONNEL Tel: 541-552-2110 20 East Main Street Fax: 541-488-5311 Ashland, Oregon 97520 TTY: 800-735-2900 www.ashland.or.us PFA& Im nCouncil Business Meeting Agenda Item Contract for 2024 Briscoe School Roof Replacement Jason Strait PE Project Manager From Scott Fleury PE Public Works Director Item Type Requested by Council E Update El Request for Direction Z Presentation El SUMMARY Before the Council iuorequest toapprove opublic improvement contract with Hoag Roofing toreplace the roof on the Briscoe School (project #2019-27). The current roof at Briscoe School is in poor condition with multiple leaks and temporary roofing installed over a significant portion of the roof. On December 14th, 2023, at 2:00 p.m. bids were submitted for the Briscoe School Roof Replacement. Bids were received from five contractors with Hoag Roofing providing the low bid at $535,769 ($560,089 including optional work). If the contract is approved staff will work with the contractor and the Oregon Childhood Development Coalition (OCUC)todevelop aschedule toperform onaiteactivities during the summer of2D%4. POLICIES, PLANS & GOALS SUPPORTED City Council Goals, Visions and Values: Economic Development attracting new business and supporting those already here Community affordability, including in ovoi|ob|o housing and childcare Quality infrastructure and facilities through timely maintenance and community investment Essential Services 0 infrastructure Department Goals: * Maintain existing infrastructure to meet regulatory requirements and minimize life cycle costs. = Deliver timely life cycle capital improvement projects. ° Maintain and improve infrastructure that enhances the economic vitality ofthe oornrnunhx. • Evaluate all city infrastructure regarding planning management and financial resources. The City was previously awarded $lJmillion ingrant funding bvthe State inHouse Bill 52O3.The Council approved a supplemental budget on September 6,2022 recognizing the grant revenue and associated expense. (Staff ]Repxor ) The Briscoe School Roof Replacement project was first bid out in January of 2020 with multiple bids received. The City subsequently decided to cancel the solicitation due to fiscal concerns in February of 2020. In 2022 a General Fund Grant for $1,300,000 was received by the City of Ashland from the State of Oregon for the purposes ofBriscoe School Rehabilitation. AnInvitation toBid /|TB\was last issued inMay of Page lof3 WWI qCouncil Business Meetin�_ 2023toinstall unew roof inthe summer of2023.Unfortunately, the low bidder from that KBwas over- committed for summer work and unable toformally contract and complete the work during the summer construction window, which would have minimally disrupted the Oregon Childhood Development Coalition operodona. Aaoresult, with the roof continuing Loleak badly, onintermediate procurement bid cycle was held to quickly install o temporary roofing system This interim repair was completed in October of 2023. The roof replacement project vvoothenrebidinNowannbe,vvithbidaopenodonDenennbor.l4th2O23. Notice was given inthe Daily Journal ofCommerce and placed onthe Chv's webeiLe.|naddition, project plans and specifications were posted on OregonBuys, the States procurement network. Bids were received on December 14, 2023, with five contractors responding, Four of the five bids were deemed responsive and contained the required bonds, documentation, and acknowledgements. Bidding information is shown on the attached bid summary form. |tshould benoted that bvissuing the new |TBfar inadvance ofthe installation window o more competitive set of bids was obtained with o net reduction in expected costs between the low bidders from the two bid cycles ofover $58,U0O. ' Project Description: Remove existing roof and flashing down towood decking material. A significant portion ofthe existing roofing material contains asbestos oaidentified inasbestos surveys. Such areas will beremoved bvolicensed asbestos abatement contractor and the material handled and disposed of according to appropriate rules and regulations. Following existing roof removal the wood decking and parapet structure under the roof will beinspected and any areas damaged by water ingress replaced. A new PVC membrane roof will then be installed over new insulation and coverboord. Optional work is to replace rather than re -install the existing parapet flashing. This option will boimplemented or not depending on the physical condition of the existing flashing after removal. FISCAL IMPACTS The Briscoe School Roof Replacement ksfunded bvogrant from the state ofOregon. The grant amount vvoa$l,3OO,OOO. The remainder of the funds will be utilized to remove and replace existing asbestos containing floor material and to perform an engineering study of the existing HVAC systems with subsequent recommendations for improvement. DISCUSSION QUESTIONS Does the Council have any questions about the Briscoe Roof Replacement Project? SUGGESTED NEXT STEPS Next steps include issuing notice to proceed after award of contract and begin coordinating the schedule of work activities with Hoag Roofing. Work will also be coordinated with the OCDC who currently occupy the Briscoe School. Staff will also coordinate with the Citv'sCommunication Officer obuut0001ngopprophoteinfornootiononthe Page xof3 nCouncil Business Meeting K I move to award a public improvement contract to Hoag Roofing for Project No. 2019-27, Briscoe School Roof Replacement, in the amount of $560,089. � | move horequest Public Works perform onew solicitation for the Briscoe School Roof Replacement 2 1 move to deny the contract with Hoag Roofing for the Briscoe School Roof Replacement. REFERENCES & ATTACHMENTS Attaohment#l: BriscoeSchool Roof Replacement Project Bid Summary Attachment #2: Hoag Roofing Bid Form Page 3of3 117 ME Is" 'Tr m ral r-� 00 to 00 Ln rn cn �l co 0 �5 P, kn V) 0 — 00 (1) to Cd Ln cn in co > rl Lr) ct O o zi Lr) C.) cl) cn Cd in u u ol Ln cn Ci tr) >1 � lu 'm ;. 4. 10 � � � Zd`J oA1�z�a � c� � CITY OF AS__7HLAND 10 NAME OF BIDDER Hoag Roofing CONTACT Kevin Jackson ADDRESS 842 Enterprise Drive CITY Central Point -STATE OR ZIP 97502 TELEPHONE NO, 541-779-7743 FAX NO, 541-779-3022 EMA1LADDP,ESS kevin@hoagroofing.com To the Honorable Mayor and City Council City Hall City of Ashland 20 East Main Street Ashland, Oregon 97520 In response to the City of Ashland's Invitation to Bid, this Bid is submitted as an offer by the undersigned to enter into a contract with the City of Ashland for furnishing all permits, labor, tools, machinery, materials, transportation, equipment and services of all kinds required for, necessary for, or reasonable incidental to, the completion of all the work in connection with the Briscoe School Roof Replacement Project No 2019-27 (hereinafter "Project") for the City of Ashland, Oregon, as described in the contract documents, including the general conditions, all applicable special conditions, plans, specifications or any supplemental documents. This offer is subject to the following declarations as to the acts, intentions and 'understandings of the undersigned and the agreement of the City of Ashland to the terms and prices herein submitted. I, The undersigned has familiarized itself with the nature and extent of the Contract Documents, the project work, the site, the locality, the general nature of work to be performed by the City or others at the site that relates to the project work required by the Contract Documents, local conditions, and federal, state, and local Laws and Regulations that in any manner may affect cost, progress, performance, or furnishing of the project work. 2. The undersigned has obtained and careftilly studied (or assumes responsibility for obtaining and carefully studying) examinations, investigation, exploration, tests, and studies which pertain to the conditions (subsurface or physical) at or contiguous to the site (including without limitation utility interference) or otherwise and which may affect the cost, progress, performance, or furnishing of the project work as Contractor deems necessary for the performance and furnishing of the project work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents; and no additional or supplementary examinations, investigations, explorations, tests, reports, or similar inforniation or data are or wilt be required by Contractor for such purposes. 3, The undersigned has notified the City of any conflicts, errors, ambiguities or discrepancies discovered in the Contract Documents. 4, A voluntary pre -bid meeting will be held. The meeting will take place at 10:00 am on November 28, 2023 at Location. All statements made by the Contracting Agency's representatives shall be non -binding upon the Conti -acting Agency -unless confirmed by written addendum. 5. It is understood that the City shall investigate and determine the qualifications of the apparent low responsive bidder prior to awarding the contract. The City shall reject any bid by a nonqualifted or disqualified bidder. The City of Ashland reserves the right to reject for any good cause any or all bids, waive formalities, or to accept any bid which appears to serve the best interests of the City, The City reserves the right to reject any bid not in compliance with all prescribed public bidding procedures and requirements and may reject all bids for good cause upon a finding that it is in the public interest to do so. Evaluation of bids will be based on minimum requirements established by the specifications and compliance with conditions of the Notice to Contractors and Invitation to Bid, and compliance with City public contracting rules, Additional evaluation criteria are as follows: Demonstrated previous experience with a similar scope of work. 6. No additional pre -qualification is required. Please see requirements contained within paragraph 5 above. 7. The deadline to file a written protestor request, pursuant to the Instructions to Bidders to change contract terms, conditions or specifications is not less than tend calendar days prior to bid opening. Bid closing may be extended by the City to consider a protest or request. 8. All of the contract documents, including all plans, specifications, and drawings have been examined and an examination of the site of the proposed work, together with such investigations as are necessary to determine the conditions to be encountered have been made by the undersigned and the terms and conditions of the contract and solicitation documents are hereby accepted, and that if this Offer is accepted, the undersigned will contract with the City of Ashland, Oregon, in a form substantially similar to the attached Agreement and agree to be bound to the terms and conditions of said contract and solicitation documents. 9. It is understood that the contract drawings maybe supplemented by additional drawings and specifications in explanation and elaboration thereof and, if they are not in conflict with those referred to in paragraph I above, they shall have the same force and effect as though they were attached, and they shall be accepted as pall of the contract when issued. 10. The undersigned agrees that upon written acceptance of this bid s/he will, within ten working days, of receipt of such notice, execute a formal contract agreement with the City. The undersigned further agrees that s/he will provide the following in order to execute the contract; Performance Bond and Corporate Surety Payment Bond, both in the amount equal to 100% of the awarded contract; Certificates of Insurance for Liability and property damage coverage; Certificates of Coverage for Workman Compensation and unemployment insurance; All other bonds, permits, licenses, information, etc. as required in the contract documents. 11. It is -understood that all the work will be performed under a lump sum or unit price basis and that for the lump sum or unit price all services, materials, labor, equipment, and all work necessary to complete the project in accordance with the plans and specifications shall be furnished for the said lump sum or unit price named. It is understood that the quantities stated in connection with the price schedule for the contract are approximate only and payment shall be made at the unit prices named for the actual quantities incorporated in the completed work. If there shall be an increase in the amount of work covered by the lump sum price, it shall be computed on a basis of "extra work" for which an increase in payment will have been earned and if there be a decrease in the lump sum payment, it shall be made only as a result of negotiation between the undersigned and the Owner. Furthermore, it is understood that any estimate with respect to time, materials, equipment, or service which may appear on the plans or in the specifications is for the sole put -pose of assisting the undersigned in checking the undersigned's own independent calculations and that at no time shall the undersigned attempt to hold the Owner, the Engineer, or any other person, firm or corporation responsible for any errors or omissions that may appear in any estimate. 12, The undersigned submits the unit prices as those at which s/he will perform the work involved. The extensions of the column headed "ITEM TOTAL" are made for the sole purpose of facilitating bid comparisons and if there are any discrepancies between the unit prices and the total amount shown, the unit prices shall govern. 13, The undersigned agrees to furnish labor, tools, machinery, materials, transportations, equipment and services of all kinds required for, necessary for, or reasonably incidental to, construction of this Project with all appurtenant work as required by the plans and specifications of this Offer for the unit or lump sum prices in the "BID SCHEDULE". 14, In stating prices, it is understood that the prices include all materials and work required to complete the project in accordance with the Contract Documents, the plans and the specifications. If any material, item, or service required by the plans and specifications has not been mentioned specifically in the "BID SCHEDULE," the same shall be furnished and placed with the understanding that the Rill cost to the City has been merged with the several prices stated in the "BID SCHEDULE." 15, The City reserves the right to cancel this solicitation or to reject any and all bids in whole or in part when the cancellation or rejection is in the best interests of the City as determined by the City in accordance with ORS 27913.100 16. The foregoing prices shall include all labor, materials, equipment, overhead, profit, insurance, and all other incidental expenses to cover the finished work of the several kinds called for. 17. If the proposed bid price will exceed $50,000.00 the undersigned, as bidder, acknowledges that provisions of ORS 279C.800 to 279C.870 relating to workers on public works to be paid not less than prevailing rate of wage shall be included in the contract, or in the alternative, if the project is to be funded with federal funds and is subject to the Davis -Bacon Act (40 U.S.C. §276a) bidder agrees to comply with the Davis - Bacon Act requirements. "Prevailing Wage Rates for Public Works Contracts in Oregon," which are incorporated herein by reference, and can be accessed at: The undersigned Contractor agrees to be bound by and will comply with the provisions of ORS 279C.838,279C.840 or 40 U.S.C. 3141 to 3148. [OAR 137-049-0200(1)(a)(3)I. 18. The undersigned shall furnish bonds required by the specifications and comply with the laws of the Federal Government, State of Oregon and the City of Ashland which are pertinent to construction contracts of this nature even though such laws may not have been quoted or referred to in the specifications. 19. Accompanying this Offer is a certified check, cashier's check or a bid bond, for the Sum of $53,576.90 —, payable to the City of Ashland, Oregon, this being an amount for ten percent (10%) of the total bid based upon the estimate of quantities at the above price according to the conditions of the advertisement. if this Offer is accepted by the City and the -undersigned fails to execute a satisfactory contract and bonds as stated in the Advertisement within ten (10) working days from the date 10 of notification, then the City may, at its option, determine that the undersigned has abandoned the contract and there upon this Offer shall be considered null and void, and the bid security accompanying this Offer shall be forfeited to and become the property of the City of Ashland. If the bid is not accepted, the bid security accompanying this Offer shall be returned to the undersigned, 20. The undersigned certifies that the undersigned Contractor is not ineligible to receive a contract for a public work pursuant to ORS 279C.860 as well as the disqualification provisions of ORS 279C.440 and OAR 137-049-0370. Bidder further agrees, if awarded a contract, that every subcontractor will be eligible to receive a contract for a public work pursuant to ORS 279C.860. 21. The undersigned certifies that the undersigned Contractor has not discriminated against minority, women or emerging small businesses enterprises in obtaining any required subcontracts. The bidder understands and acknowledges that it may be disqualified from bidding on this public improvement project asset forth in OAR 137-049-0370, including but not limited to City discovery a misrepresentation or sham regarding a subcontract or that the Bidder has violated any requirement of ORS 279A, 110 or the administrative rules implementing the Statute, 22. The undersigned agrees that the time of completion shall be defined in the special provisions, and further, the undersigned agrees to initiate and complete this Project by the date stated below. The work shall commence in a timely fashion to meet project completion dates once the Notice to Proceed is issued. The work shall be completed in all respects by September 1312024. The undersigned agrees that the "Tirne of Completion" shall be as defined in the special provisions and that the bidder will complete the work by the date stated for each schedule after "Notice to Proceed" has been issued by the Owner. Bidder furthermore agrees to pay as liquidated damages, for each calendar day thereafter, the amounts shown in the Special Provisions, for each day the project remains incomplete. 23. The undersigned bidder is registered with the Oregon Construction Conti -actors Board (CCB), the registration is Current and valid, and the bidder's registration number is stated below. [OAR 137-049- 0230(1)] Bidder understands that failure to have a current CCB license shall result in rejection of this bid. 24. The undersigned bidder is licensed by the State Landscape Contractors Board, if applicable, the license is current and valid, and the bidder's registration number is stated below. [OAR 137-049-0200(1)(a)(K)] Bidder understands that failure to have a current LCB license shall result in rejection of this bid, 25. The undersigned is aware that no person may engage in any business within the City without first obtaining a City Business License and paying the fee prescribed pursuant to City of Ashland ordinance. The Contractor and their subcontractors shall obtain a City of Ashland Business License prior to beginning any work within the City of Ashland. 26. In determining the lowest responsible bidder, City shall, for the purpose of awarding the contract, add a percent increase on the bid of a non-resident bidder equal to the percent, if any, of the preference given to that bidder in the state in which the bidder resides, "Resident bidder" of Oregon means a bidder that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, has a business address in this state and has stated in the bid that the bidder is a "resident bidder" of the State of Oregon. The undersigned represents him/her self in this bid to be either a Resident or a Nonresident bidder by completing the appropriate blank below. • The Bidder is X or is not a Resident Bidder as defined in ORS 279A.120. 27. The undersigned hereby represents that no Councilor, Commissioner, officer, agency or employee of the City of Ashland is personally interested directly or indirectly in this Contract or the compensation to be paid hereunder and that no representation, statement or statements, oral or in writing, of the City, its Councilors, Commissioners, officers, agents or employees had induced him/her to enter into this Contract, and the papers made a part of its terms; 28. The undersigned has not directly or indirectly induced or solicited any person to submit a false or sham bid or refrain from bidding. The undersigned certifies that this bid has been arrived at independently and submitted without connection with any person, firm or corporation making a bid for the same material and is, in all respects, fair and without collusion or fraud. 29. The undersigned confirms that this firm has a Qualified Drug Testing Program for employees in place and will demonstrate this prior to award of contract, [OAR 137-049-0200(1)(c)(B)] 30. The undersigned confirms that if this contract involves asbestos abatement or removal, the bidder is licensed under ORS 468A.7 10 for asbestos removal. 31. The City of Ashland may waive minor informalities, reject any bid not in compliance with all prescribed public bidding procedures and requirements, and may reject for good cause any or all bids upon a finding that it is in the public interest to do so, 32, The undersigned confirms that this offer is not contingent upon City's acceptance of any terms and conditions other than those contained in this Solicitation and the Contract Documents. 33. The undersigned, by the act of submitting a bid, affirms that the undersigned has investigated and is satisfied as to the site subsurface condition to be encountered, as to the character, quality and quantities of work to be performed and materials to be furnished, and as to the requirements of the Contract. 34. The bidder understands that the City reserves the right to make changes to the Notice to Contractors Invitation to Bid and the resulting contract by written addenda, prior to the closing time and date. Addenda will be posted to the OregonBuys website for download. The bidder must check the OregonBuys website frequently until closing. The bidder acknowledges that the Addendum(s) listed below have been reviewed online or a copy obtained and considered as pail of the submittal of this Offer and Bid Schedule. ADDENDUM NUMBER 1 THROUGH 2 HAVE BEEN REVIEWED 35. The bidder understands that the City will be awarding the contract to the Responsible Bidder with the lowest Responsive Bid per OAR 137-049-0200(1)(b)(C). Whether a bidder is responsible will be determined by ORS 279C.375 and the City's completion of the attached Bidder Responsibility Determination Form (Exhibit K). 36. Bidder understands that the price provided by Bidder shall be based oil the presumption that Contractor will provide material as described in the Special Provisions, Assumptions regarding the possibility of post -bid approvals of "or -equal" substitutions are made at Bidders sole risk. 37. Insti-tictions for First -Tier Subcontractors Disclosure. Bidders are required to disclose information about certain first -tier subcontractors (those subcontractors contracting directly with the bidder) when the contract price exceeds $100,000 (see ORS 279C,370). Specifically, when the contract amount of a first -tier subcontractor is greater than or equal to: (i) 5% of 12 the project bid, but at least $15,000, or (ii) $350,000 regardless of the percentage, bidder must disclose the following information about that subcontract within two working hours of bid closing: The subcontractor's name and address; The subcontractor's Construction Contractor Board registration number, if one is required, and; The subcontract dollar value. If you will not be using any subcontractors that are subject to the above disclosure requirements, you are required to indicate "NONE" on the form. W01 I up py Vol Cn" k1s) 101411 N a 1103 Ra &VA V Von I 112WILIAMOB; L410 (VIL11 W 911 1XIM811-3 TI-HS DOCUMENT SHALL NOT BE FAXED. IT IS THE RESPONSIBILITY OF BIDDERS TO SUBMIT THIS DISCLOSURE, FORM AND ANY ADDITIONAL SHEETS BY THE DEADLINE. The disclosure should be submitted on the First -Tier Subcontractor Disclosure Form attached to this Invitation to Bid. 38. Bidder Information and Signature Hoag Roofing Firm Name of Bidder Oregon State of Incorporation Dated this 14th day of Name of Bidder Hoag Roofing Signature of Bidder David W. Cook Printed Name of Bidder President Official Title 172649 CCB Number December 2023 - Address 842 Enterprise Drive, Central Point, OR 97502 Telephone No. 541-779-7743 13 Bid � � Unit Line No. Description Unit Qty Price Total $ 1 Remove existing roof system(s) and appurtenances (by a Lump I licensed asbestos abatement contractor for asbestos Sum $120,850.00 $120,850M containing material) (LS) 2 Inspect wood decking and remove and replace as needed . Sq Ft 2000 WOO $12,000.00 3 Inspect wood frame supporting decking and remove and Linear 100 replace as needed Feet $21.00 $2,100.00 [$2,100M U () _ 4 Inspect and repair structure underneath parapet flashing LF 100 $21,00 5 Provide and install new PVC roof membrane system and LS 1 appurtenances, and extend gym downspout 30 feet 3395.519M $395.519.00 - 6 Replace daniaged parapet cap flashing LF _ 100 $32M $3,200.00 Bid Total: $535,769.00 Alternate Bid Alternate bid amounts, whether a positive or negative number, shall be the difference between what is specified in the Base Bid and the requested Alternate Bid No. Description I Bid Unit Qty Unit Price Line — Total $ 1 Replace all parapet cap flashing 760 LF 32 $24,320.00 GRAND BID TOTAL (Base + Alternate) $560,089,00 Kevin Jackson Five Hundred Fifty One Thousand Six Hundred Forty Nine Dollars and 00/100 Name ofAuthorized Representative Total Written M Dollars A December 14, 2023 Signature Date 14 13K. ETNA 111 � I O.W,O,ao 11-1 11111 1 1 1 11 !11! 1' 111 1 1 � 1! 11 � Bid Bond We, David W. Cook, Inc. dba Hoag Roofing ' a corporation or partnership duly organized under the laws of the State of Oregon and authorized to transact business in the State of Oregon, as "PRINCIPAL," and, We, SureTec Insurance Company a corporation or partnership duly organized under the laws of the State of Texas and authorized to transact business in the State of Oregon, as "SURETY," hereby jointly and severally bind ourselves, our respective heirs, executors, administrators, successors and assigns firmly by these presents to pay unto the City of Ashland, Oregon, (OBLIGEE) the sum of ($ 10% of Bid Amount ) Ten Percent (10%) of Bid Amount Dollars. The condition of the obligation of this bond, is that the PRINCIPAL herein has in response to City's Notice to Contractors acid Invitation to Bid, submitted its Offer for the Briscoe School RooLftlacenient Proiect, 2019- 27, which Offer is incorporated herein and made a part hereof by this reference, and Principal is required to furnish bid security in an amount equal to ten (10%) percent of the total amount of the bid pursuant to ORS 279C.365 and the City's public contracting rules and contract documents. NOW THEREFORE, if the Offer, submitted by PRINCIPAL, is accepted, and if the Contract pursuant to the Offer is awarded to the PRINCIPAL, and if the PRINCIPAL executes such contract and furnishes such good and sufficient Performance and Payment Bonds as required by the Bidding and Contract documents within the time specified and fixed by the Documents, then this obligation shall be void; otherwise it shall remain in full force and effect. If the PRINCIPAL shall fail to execute the proposed Contract and to furnish the Performance and Payment Bonds, the SURETY hereby agrees to pay the OBLIGEE the surety bond sum as liquidated damages within ten (10) days of such failure. IN WITNESS WHEREOF, we have caused this instrument to be executed and sealed by our duly authorized legal representatives this 14th day of December 20 23 SureTec Insurance David W. Cook, Inc. Company dba Hoag Roofing Surety #640, Principal =11111,Street,,,11611 Address Address Bv" Ik f, �, y: .. . ........ Amber Lynn Reese,' AUormy4n-Fact Attorney -in-Fact [A certified copy of the Agent's Power of Attorney must be attached hereto.] IMPORTANT — Surely companies executing BONDS must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the State of Oregon 47 POA4 4710014 KNOW ALL MEN BY THESE PRESENTS: That SureTec Insurance Company, a Corporation duty organized and existingund6 the laws of the State of Texas and having its principal office in the County of Harris, Texas and Markel Insurance Company (the 'Company"), a corporation duly organized and existing under the laws of the state of Illinois, and having its principal administrative office in Glen Allen, Virginia, does by these presents make, constitute and appoint: Alir,eon A. Kellner, Annelles M. Richie, Carley Espiritu, Christopher Kinyon, Jamie L. Marques, Amber Lynn Reese, Hoill Albers, Tamara A, Ringeisen, Katharine I Snider, Cynthia L. Jay, Amelia G. Burdil, Justin Dean Price, Julie R. Truitt, Alyssa J. Lopez, Lindsey Elaine Jorgensen, Lois F. Weathers, Sarah Whitaker Their true and lawful agent(s) and attorneys) -in -fact, each in their separate capacity if more than one is named above, to make, execute, seal and deliver for and on their own behalf, individually as a surety or jointly, as co -sureties, and as their act and deed any and all bonds and other undertaking in suretyship provided, however, that the penal sum of any one such instrument executed hereunder shall not exceed the sum of. Fifty Million and 00/100 Dollars ($50,000,GOO.00) This Power of Attorney is granted and is signed and seated under and by the authority of the following Resolutions adopted by the Board of Directors of SureTec Insurance Company and Markel insurance Company: 'RESOLVED, That the President, any Senior Vice President, Vice President, Assistant Vice President, Secretary, Assistant Secretary, Treasurer or Assistant Treasurer and each of them hereby is authorized to execute powers of attorney, and such authority can be executed by use of facsimile signature, which may be attested or acknowledged by any officer or attorney, of the company, qualifying the attorney or attorneys named in the given power of attorney, to execute in behalf of, and acknowledge as the act and deed of the SureTec insurance Company and Market Insurance Company, as the case may be, all bond undertakings and contracts of suretyship, and to affix the corporate seal thereto,' IN WITNESS WHEREOF, Markel Insurance Company and SureTec Insurance Company have caused their official seal to be hereunto affixed and these presents to be signed by their duly authorized officers on the m day of swwnb&r, 2023 - SureTec Insurance Company RA N %J01IJ 1M, Byl Michael C, Kelmig, President State of Texas County of Harris: on this 6th day of sWemb-, 2023 A. D,, before me, a Notary Public of the State of Texas, in and for the County of Harris, duly commissioned and qualified, came THE ABOVE OFFICERS OF THE COMPANIES, to me personally known to be the individuals and officers described in, who executed the preceding instrument, and they acknowledged the execution of same, and being by me duly sworn, disposed and said that they are the officers of the said companies aforesaid, and that the seals affixed to the proceeding instrument are the Corporate Seals of said Companies, and the said Corporate Seals and their signatures as officers were duly affixed and subscribed to the said instrument by the authority and direction of the said companies, and that Resolutions adopted by the Board of Directors of said Companies referred to in the preceding Instrument Is now in force. IN TESTIMONY WHEREOF, I have hereunto set my hand, and affixed my Official Seal at the County of Harris, the day and year first above written. JULIE E. MCGLARY Notary Public State of Texas By: 12947680-5 J le E. McClai Notary Public 9 `y -;�z COMMISMn -Y CNRfriiSsiN bi$es March 29,2026 s March 29 , 2026 y commission expires 3/29/2026 We, the undersigned Officers of SureTec Insurance Company and Markel Insurance Company do herby certify that the original POWER OF ATTORNEY of which the foregoing is a full, true and correct copy is still in full force and effect and has not been revoked. IN WITNESS WHEREOF, we have hereunto set our hands, and affixed the Seals of said.. Companies, on the —14th day of ---j Qec(3MbE)r --. 2023 A tj Sur Company omp 5, .cret, 'W Secretary M. XBrent Beaty, Afistant Secretary Any Instrument issued in excess of the penalty stated above Is totality void and without any vAdity. 4710014 For verification of the authority of this Power you may call (713)812-0800 on any business day between 8:30 AM and 5:00 PM CST, Markel Insurance Company 8,12 Enterprise Dr, , Con(tat Point, OR 975o2 (541) 779-7743 Billing Address Jason Strait City of Ashland 842 Enterprise Di- M,ntral Point, OR q'502 Fh� 541-'TU9-7743 541-779-3022 0 re 9 o n G 0 R 1117 26 el 9 0 f f i (; t- @) h 0 a q ro 0 f j n g(; 0 rn Description -9-tT9129M.3-0 Estimate #: 208496 Rep : KJ Date 12/11/2023 Briscoe School 265 N. Main Street Ashland, OR 97520 As per Asbestos Abatement, 16,000 square feet of roof and mastic patches to be removed by Belfore, a licensed asbestos abatement company. Hoag Roofing to tear of all roof not containing abatement levels, 17,000 square feet. Any wood replacement will be done at prices supplied in bid documents. Hoag Roofing to install 1 layer of 2" ISO, R-value 11A. Hoag Roofing to install 1 layer of 1/4' DensDeck over ISO, mechanically fastened all together, Hoag Roofing to install 80 mil IB PVC membrane per manufacturer's specifications to achieve warranty. Hoag Roofing to flash all walls, pipes and curbs per manufacturer's specifications. Hoag Roofing to supply and install breather vents at locations already in place. Hoag Roofing has given a price for cap metal in bid documents. Hoag Roofing to clean up and haul away debris created by roofing work, NDL 20 Year Warranty Price: $535,739.00 Alternate Bid Amount: Replacement of 760' of cap metal is $24,320,00 Payment due upon completion of job. Signature N®R Please sign, date, and return to Hoag Roofing By signing and dating this estimate, you acknowledge having read and accepted its terms and conditions including the following: All material Is guaranteed to be as specified. All work is to be completed in a professional manner according to standard practices, Any deviation from and/or addition to the specifications indicated within this estimate including, but not limited to, any sheathing to be replaced and/or carpentry work required, this may result in an extra charge over and above the estimate, Hoag Roofing cannot be responsible for dirt infiltration through roof or ceiling, We cannot be responsible for asbestos handling and/or removal necessitated by damage occuring during the performance of the herein described work (including but limited to the repair of asbestos 'popcorn' ceilings), All agreements are contingent upon accidents or delays beyond Hoag Roofing's control. Not responsible for re -Installation of satellite dish, Owner Is to carry fire and other necessary insurance. All Hoag Roofing employees are covered by Workers Compensation Insurance, All late payments are subject to 24%APR (2% per month from date of invoice). Any warranty given will not be activated until invoice paid in full. You may cancel this transaction within 3 business days from date of signature without penalty, Penalty may occur after 3 business days due to material securement This Proposal is valid for 30 days to accept with a signature, after which prices are subject to change. All proposals paid with a credit or debit card are subject to a 3% processing fee. I/ Project Name Briscoe School Roof Replacement Project Number Project No. 2019-27 Bid Opening Date December 14, 2023 Name of Bidding Contractor Hoag Roofing CHECK THIS BOX IF YOU WILL NOT BE USING ANYFIRST-TIER SUBCONTRACTORS OR IF YOU ARE NOT SUBJECT TO THE DISCLOSURE REQUIREMENTS (SEE INSTR UCTIOIVS) Firm Name Belfore Environmental Dollar Amount Category of Work Asbestos abatement $71,290.00 Firm Name Dollar Amount Category of Work Firm Name Dollar Amount Catery of Work Firm Name Dollar Amount Category of Work Firm Name Dollar Amount Category of Work Finn Name Dollar Amount Category of Work Firm Name Dollar Amount Category of Work (Attach additional sheets as necessary) 16 council Business Meeting Agenda Item Community Wildfire Protection Plan Contract Approval From Chris Chambers I Forestry Officer Item Type Requested by Council El Update 0 Request for Approval X Presentation 1:1 Consent El Public Hearing El New Business 11 Old Business E] SUMMARY Approval is being requested to enter into a public contract for a Community Wildfire Protection Plan, which has not been updated since 2004. The Scope of Services and Evaluation Summary and Notice of Intent to Award are attached for your review. POLICIES, PLANS & GOALS SUPPORTED City Council :WildfireDjskRecuc1ioxz Climate Energy Action Plan Ashland Forest Plan Natural Hazard MitiRation Plan Citizen Budget Priorities(top-ranked priority) 2022 Ashland Electric Utility Wildfire Mitigation Plan The sourcing method used to obtain proposals for a Community Wildfire Protection Plan is a formal Competitive Sealed Proposal (Request for Proposal). The City received five (5) proposals in response to this RFP. The proposals were evaluated in accordance with the evaluation process and criteria set forth in the RFP. Athree- person evaluation committee evaluated the proposals, and the evaluation summary iaattached for your review. 4cunent CWPPiaorequirement for subsequent rounds of the Community Wildfire Defense Grant, offered annually through 2027. Ashland could qualify for millions of dollars in grants through CWDG for projectsoutlined inthe CVVPP. FISCAL IMPACTS This contract is fully funded by the City's 2023 Community Wildfire Defense Grant from the U.S. Department of Agriculture Forest Service, in addition to Fire Department staff matching time already dedicated to this grant, a range of City staff input will be required to update this plan over the next year. DISCUSSION QUESTIONS n/o SUGGESTED NEXT STEPS Staff recommends the public contract for the community Wildfire Protection Plan Le awarded 1oIVICFire, LLC Pag lof2 nCouncil Business Meeting REFERENCES & ATTACHMENTS Scope ofServices Evaluation Summary Notice ofIntent toAward Page nofx COMMUNITY WILDFIRE PROTECTION PLAN SCOPE OF SERVICES The City of Ashland is requesting written proposals from qualified consultants for professional services to produce a complete rewrite of the City's 2004 Community Wildfire Protection Plan (CWPP). 2004 Community Wildfire Protection Plan (CWPP). www.ashland.or.us/cwpp Cll�l'►li�[tf1 The following information is a general description of the scope of services for the City's CWPP complete rewrite project. The City is open to considering different proposed solutions and understands a more defined and inclusive scope of services may be developed with the successful proposer. We anticipate the term of the agreement necessary to fully complete the project is estimated to be 14-16 months or thereabouts; however, the City is open to considering whatever timelines are being proposed. The consultant will work closely with the following stakeholders to create, and assimilate plan components, produce a working draft of the CWPP for review by the stakeholders and then a final draft of the CWPP will be presented to the City Council for final approval. ■ Ashland Fire & Rescue ■ City of Ashland Staff ■ CWPP Advisory Committee and Working Groups ■ Partner Government Agencies ■ Business Community ■ Institutional Entities ■ General Public (Local community members and residents) STAKEHOLDER ENGAGEMENT REQUIREMENTS The successful consultant will facilitate community and stakeholder engagement via meetings, preferably in -person direct conversations, to solicit and integrate the stakeholders input in report findings and recommendations. Hybrid/Zoom meetings are optional for informal meetings only requiring a minimal number of people (3-5) to participate. The successful consultant will support the development and facilitation of dialogues that will engage stakeholders in how to incorporate and elevate diversity, equity, and inclusion to support underserved populations. The following table provides an example of the frequency and scheduling of stakeholder meetings; however, the City is open to considering alternate meeting schedules. Page 1 of 4 Stakeholders Anticipated Meeting Meeting Scheduling and Frequency Setup Options In -person Public Meetings/Open Houses are required. Miniurn of two (2) Public Meetings or Open Houses are required. Location; City facility TBD General Public I" Open House — Introduction and Technology: Internet and routine (Any/all types of stakeholders information gathering. technology and equipment required are welcome to attend) for meetings can be provided. 2" Open House — Present and review working draft of CWPP. Scheduling: Will be scheduled in the evening (6:00:00 PM or 7:00:00 PM (PST) on Tuesday, Wednesday or Thursday evenings Prefer In -person meetings. Location: City facility TBD Attendees: 15-20 May meet monthly or less frequently CWPP Advisory Committee as determined by membership, staff Technology: Internet and routme andJor as proposed by the consultant. technology and equipment required for meetings can be provided. Scheduling: During work hours - Tues/Wed/Thurs — between 9:OOAM and 5:00 PM (PST) Working Groups that report to the CWPP Advisory Committee Prefer in -person meetings. (Option: Hybrid Zoom) • Community Risk Each working group will meet Reduction Working individually on a monthly basis Location: City facility TBD Group and/or as proposed by the consultant. Technology: Internet and routine • Watershed Working Note: Two additional working groups technology and equipment required Group (Risk Assessment and Economic for meetings can be provided. Sustainability) are ongoing and do • Public Health and Safety not require coordination. Results Scheduling: During work hours - Working Group from those groups will be delivered Tues/Wed/Thurs — between electronically or in hard copy to the 9:OOAM and 5:00 PM (PST) • Post Fire Recovery consultant for inclusion in the CWPP. Working Group Meeting attendance is optional. Note: The number of working groups is subject to change. Note: For productivity and participation reasons, meefings should be scheduled on the middle three (3) days (Tuesday, Wednesday, Thursday) of the workweek. Ideally, two (2) meetings, for up to 2-hours per meeting, can be scheduled per day. Page 2 of 4 Tasks and information to be incorporated in the production of the new CWPP include but are not limited to the following: Working with the Community Risk Reduction Working Group, summarize a suite of community -driven risk reduction initiatives and frame strategies for implementation and related topics. Working with the Watershed Working Group, incorporate the City's vision for mitigating landscape wildfire potential and watershed climate change adaptation and related topics. https:llwww.fs.usda.gov/recarealrogue-siskiyou/recarea/?recid=82957 ■ Working with the Public Health and Safety Working Group, summarize public health and safety concerns and identify opportunities to improve existing projects/programs and related topics. ■ Working with the Post -fire Working Group, compile lessons learned from the Almeda Fire to support development of a Wildfire Recovery Plan and related topics. ■ Work with stakeholders to draft a strategy and identify tasks to prevent human -caused wildfires with a focus on those caused by the unhoused population. ■ Incorporate the results of updated Wildfire Risk Assessment, Community Smoke Response Plan, and a Critical Infrastructure Engineering Study to be provided by City. Wildfire Risk Assessment (Will be made available to the successful proposer) Critical Infrastructure Engineering Study (Will be made available to the successful proposer) Community Smoke Response Plan (Will be made available to the successful proposer) ■ In coordination with working groups, examine existing resources and tools in the City of Ashland Emergency Preparedness and Response Toolkit and Ashland Chamber of Commerce Emergency Preparedness and Resilience Toolkit to assess effectiveness and adoption and recommend updates and/or revisions. City of Ashland Emergency Preparedness and Response Toolkit https: llwww.ashland.or.us/Sectionlndex.asp?SectionlD=543 Ashland Chamber's Emergency Preparedness and Resilience Toolkit https://www.ashlandchamber.com/Page.asp?NavlD=1531 Page 3 of 4 ■ Align the CWPP with City of Ashland's recently adopted biennium 2023-2025 Vision and Value Statements. 2023-2025 Vision and Value Statements https://www.ashland.or.uslnews.asp?newsid=5425 ■ Propose a plan of action to implement the short and long-term recommendations and activities prescribed in the new CWPP. ■ Propose a series of performance metrics that can be used to measure and/or track and evaluate performance in reaching the goals proposed in the new CWPP. For example, quantifiable I uanti iable indicators can include quality, efficiency, effectiveness, satisfaction or impact. ■ Research and identify and provide any potential funding sources and/or options for any of the specific action items. ■ Undertake an analysis of the existing organization of stakeholders, 'including the strengths and gaps and provide clear recommendations on how best to build on those strengths in ways that will support greater equity, diversity and inclusion in all areas of our organization. Explicitly identify opportunities that will likely improve operations and effectively operationalize the new CWPP. -T UMM��MXOWAKI This phase of the project will verify that the new CWPP provides effective outcomes and stakeholder expectations have been met and there is a clear action plan for moving forward. ■ Prepare working draft of the CWPP to present and review with the General Public at the 2 d Public Meeting/Open House and, if applicable, incorporate any applicable changes requested at this meeting. ■ Prepare and email the final draft of CWPP to the project leader and Forestry Officer, Chris Chambers. ■ Schedule and facilitate a meeting to review the CWPP with City staff and the CWPP Advisory Committee, and if applicable, incorporate any applicable changes requested at this meeting. 9 Finalize the final draft of the Community Wildfire Protection Plan (CWPP). ■ Present the final draft of the CWPP to the City Council, with City staff, for final approval, and if applicable, incorporate any applicable changes requested by the City Council. Page 4 of 4 501 in Ln Lr) C-A Lr) t- 7' CIO L, r- C� rq in r- in rq to V') V) V% r- Orp rWrhh qt 00 rq Lr) av � � N N � � � C, � a cq C-4 ti 00 en It cq C, N en 00 co d tn to tn in kn to Qo� o U r4 C, C— �n C� .5 :� Lr) �o tU GA 01 rq I-D 00 C5 C) W M CD cl rq Cr, Ln CN � oll C) 0 rll� cl-� O Cl I-D V') Cq It I- - cq N C14 6q 69 69 64 64 I I I December 21, 2023 To Whom It May Concern: Subject: NOTICE OF INTENT TO AWARD A PUBLIC CONTRACT RFP — COMMUNITY WILDFIRE PROTECTION PLAN The City received five (5) proposals in response to the Request for Proposal for the Community Wildfire Protection Plan. The proposals were evaluated and scored by a three -person evaluation committee in accordance with the requirements and evaluation criteria established within the RFP. As stated on page 17 of the RFP: The total points awarded to each proposal will be tabulated and the proposers shall be ranked accordingly. A contract with the proposer deemed to be the highest ranked proposer will then be negotiated. If negotiations with the highest ranked proposer are unsuccessful, the City of Ashland may proceed to the next highest ranked proposer, and so on until a contract is successfully negotiated. Negotiations with the highest ranked proposer were unsuccessful, so the 2 nd highest ranked proposer is now the highest ranked proposer. Upon the completion of the evaluation process, MC Fire, LLC has been declared the highest ranked proposer. A copy of the evaluation summary is attached for your review. The City's intent is to award a contract to MC Fire, LLC. The contract recommendation is now subject to the final approval of the City's Local Contract Review Board. Under AMC 2.50.030, the City Council is the designated Local Contract Review Board, and the contract recommendation will be presented to the City Council on January 16, 2024. In accordance with ORS 279B.135 and OAR 137-047-0610, this Notice of Intent to Award is being provided at least seven (7) days before the Award of the Contract to each proposer who submitted a proposal. A proposer may protest the Notice of Intent to Award a public contract in accordance with ORS 279BA1O. The written protest must specify the grounds of the protest and be received by the City of Ashland within the seven (7) day protest period, The City of Ashland will promptly consider the protest and issue a decision in writing. The contract award will be final upon the following: ✓ The protest period has -expired. ✓ The City of Ashland has provided written responses to all timely filed written protests denying the protests and affirming the award. ✓ The City Council has approved the final contract. On behalf of the City of Ashland, we would like to thank you for submitting a proposal. Your time and efforts are sincerely appreciated.. Thank you. Respectfully, Var Purchasing Representative kari.olson acashlaiid,or.us PURCHASING Tel: 541-488-5354 City of Ashland Fax: 541-488-5320 90 N. Mountain TTY: 541-552-1234 ILA Ashland, Oregon 97520 www.ashland,or.us CONSULTANT: MC Fire, LLC CITY OF CONTACT: Jerry McAdams -ASHLAND 20 East Main Street ADDRESS: PO Box 50392, Boise, Idaho 83705 Ashland, Oregon 97520 Home office: 3369 S Grenze Way, Meridian, Idaho 83642 Telephone: 541/488-5354 TELEPHONE: 208-869-8107 EMAIL: inicadains @,niefire,corn This Personal Services Agreement (hereinafter "Agreement") is entered into by and between the City of Ashland, an Oregon municipal corporation (hereinafter "City") and MC Fire, LLC, ("hereinafter "Consultant"), for COMMUNITY WILDFIRE PROTECTION PLAN. NOW THEREFORE, in consideration of the mutual covenants contained herein, the City and Consultant hereby agree as follows: 1. Effective Date and Duration: This Agreement shall become effective on the date of execution on behalf of the City, as set forth below (the "Effective Date"), and unless sooner terminated as specifically provided herein, shall terminate upon the City's affirmative acceptance of Consultant's Work as complete and Consultant's acceptance of the City's final payment therefore, but not later than March 31, 2025, 2. Scope of Work: Consultant will produce aCommunity Wildfire Protection Plan as more fully set forth in the City's RFP/Scopc of Services and the Consultant's Proposal *dated November 11, 2023, which is attached hereto as "Exhibit A" and incorporated herein by this reference. Consultant's services are collectively referred to in this Agreement as the "Work." 3. Compensation: City shall pay Consultant the sum of $153,965.00 (one hundred fifty-three thousand nine hundred sixty-five dollars) as full compensation for Consultant's performance of all Work under this Agreement. In no event shall Consultant's total of all compensation and reimbursement under this Agreement exceed the sum of $153,965.00 (one hundred fifty-three thousand nine hundred sixty-five dollars) without the express, written approval from the City official whose signature appears below, or such official's successor in office. Payments shall be made within thirty (30) days of the date of receipt by the City of Consultant's invoice. Should this Agreement be terminated prior to completion of all Work, payments will be made for any phase of the Work completed and accepted as of the date of termination. 4. Supporting Documents/Conflicting Provisions: This Agreement and any exhibits or other supporting documents shall be construed to be mutually complementary and supplementary wherever possible. In the event of a conflict which cannot be so resolved, the provisions of this Page I of 7: PERSONAL SERVICES AGREEMENT BETWEEN TILE CITY OF ASHLAND AND MC FIRE LLC Agreement itself shall control over any conflicting provisions in any of the exhibits or supporting documents. 5., All Costs Borne by Consultant: Consultant shall, at its own risk, perform the Work described above and, unless otherwise specified in this Agreement, furnish all labor, equipment, and materials required for the proper performance of such Work. 6. Qualified Work: Consultant has represented, and by entering into this Agreement now represents, that all personnel assigned to the Work to be performed under this Agreement are fully qualified to perforn't, the services to which they will be assigned in a skilled manner and, if required to be registered, licensed, or bonded by the State of Oregon, are so registered, licensed, or bonded. 7. Ownership of Work/Documents: All Work, work product, or other documents produced in furtherance of this Agreement belong to the City, and any copyright, patent, trademark proprietary or any other protected intellectual property right shall vest in and is hereby assigned to the City. 8. Statutory Requirements: The following laws of the State of Oregon are hereby incorporated by reference into this Agreement: ORS 27913.220, 27913.230 and 27913.235. 9. Living Wage Requirements: If the amount of this Agreement is $25,335,05 or more, Consultant is required to comply with Chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in that chapter, to all employees performing Work under this Agreement and to any Subcontractor who performs 50% or more of the Work under this Agreement. Consultant is also required to post the notice attached hereto as "Exhibit 13" predominantly in areas where it will be seen by all employees. 10. Indemnification: Consultant hereby agrees to defend, indemnify, save, and hold City, its officers, employees, and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this Agreement by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform Work or set -vices attendant to this Agreement). However, Consultant shall not be held responsible for any losses, expenses, claims, costs, judgments, or other damages, caused solely by the gross negligence of City. 11. Termination: a. Mutual Consent. This Agreement may be terminated at any time by the mutual consent of both parties, b. City's Convenience. This Agreement may be terminated by City at any time upon not less than thirty (30) days' prior written notice delivered by certified mail or in person. C. For Cause, City may terminate or modify this Agreement, in whole or in part, effective upon delivery of written notice to Consultant, or at such later date as may be established by City under any of the following conditions: i. If City funding from federal, state, County or other sources is not obtained and Page 2 ot'7: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND MC FIRE LLC continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this Agreement or are no longer eligible for the funding proposed for payments authorized by this Agreen-ient; or iii. If any license or certificate required by law or regulation to be held by Consultant to provide the services required by this Agreement is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Consultant may terminate this Agreement in the event of a breach of the Agreement by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and its intent to terminate. If the patty committing the breach has not entirely cured the breach within fifteen (15) days of the date of the notice, or within such other period as the party giving the notice may authorize in writing, then the Agreement may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Consultant's performance of each and every obligation and duty under this Agreement. City, by written notice to Consultant of default or breach, may at any time terminate the whole or any part of this Agreement if Consultant fails to provide the Work called for by this Agreement within the time specified herein or -within any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this Agreement. e. Obligation/Liability of Parties. Termination or modification of this Agreement pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either patty already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to Subsection a, b, c, or d of this section, Consultant shall immediately cease all activities under this Agreement, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Consultant shall deliver to City all documents, information, works -in -progress and other property that are or would be deliverables had the Agreement been completed. City shall pay Consultant for Work performed prior to the termination date if such Work was performed in accordance with this Agreement 12. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City for any purpose. Consultant shall have the complete responsibility for the performance of this Agreement. Consultant shall provide workers' compensation coverage as required in ORS Chapter 656 for all persons employed to perform Work pursuant to this Agreement. Consultant is a subject employer that will comply with ORS 656.017. Page 3 of 7: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND MC FIRE LLC 13. Assignment: Consultant shall not assign this Agreement or subcontract any portion of the Work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract of the Work shall not create any contractual relation between the assignee or subcontractor and City, 14. Default. The Consultant shall be in default of this Agreement if Consultant: commits any material breach or default of any covenant, warranty, certification, or obligation under the Agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on I a regular basis of the type identified in its obligations under the Agreement; or attempts to assign rights in, or delegate duties under, this Agreement. 15. Insurance. Consultant shall, at its own expense, maintain the following insurance: a, Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. Professional Liability insurance with a combined single limit, or the equivalent, of not less than $2,000,000 (two million dollars) per occurrence. This is to cover any damages caused by error, omission or negligent acts related to the Work to be provided under this Agreement. c. General Liability insurance with a combined single limit, or the equivalent, of not less than $2,000,000 (two million dollars) per occurrence for Bodily Injury, Death, and Property Damage. d. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than $1,000,000 (one million dollars) for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non -owned vehicles, as applicable. e. Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s) without thirty (30) days' prior written notice from the Consultant or its insurer(s) to the City. f. Additional Insured/Certificates of Insurance. Consultant shall name the City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies, excluding Professional Liability and Workers' Compensation, required herein, but only with respect to Consultant's services to be provided under this Agreement. The consultant's insurance is primary and non-contributory. As evidence of the insurance coverages required by this Agreement, the Consultant shall furnish acceptable insurance certificates prior to commencing the Work under this Agreement. The certificate will specify all of the pat -ties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies; trust agreements, etc, shall be provided to the City, The Consultant shall be financially responsible for all pertinent deductibles, self -insured retentions, and/or self-insurance. Page 4 of 7: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND MC FIRE LLC 16. Nondiscrimination: Consultant agrees that no person shall, on the grounds of race, color, religion, creed, sex, marital status, familial status or domestic partnership, national origin, age, mental or physical disability, sexual orientation, gender identity or source of income, suffer discrimination in the performance of any Work under this Agreement when employed by Consultant. Consultant agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. Further, Consultant agrees not to discriminate against a disadvantaged business enterprise, minority -owned business, woman - owned business, a business that a service -disabled veteran owns or an emerging small business enterprise certified under ORS 200.055, in awarding subcontracts as required by ORS 279A.110. 17. Consultant's Compliance with Tax Laws: 17.1 Consultant represents and warrants to the City that: 17.1.1 Consultant shall, throughout the term of this Agreement, including any extensions hereof, comply with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS Chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Consultant; and (iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions, 17.1.2 Consultant, further certifies that consultant is not in violation of any Oregon tax laws referenced in ORS 305.380(4). 18. Notice. Whenever notice is required or permitted to be given under this Agreement, such notice shall be given in writing to the other party by personal delivery, by sending via a reputable commercial overnight courier, by mailing using registered or certified United States mail, return receipt requested, postage prepaid, or by electronically confirmed at the address or facsimile number set forth below: If to the City: Ashland Fire & Rescue Attn: Chris Chambers 455 Siskiyou Blvd, Ashland, Oregon 97520 Telephone: 541-482-2770 With a copy to: City of Ashland — Legal Department 20 E. Main Street Ashland, Oregon 97520 Telephone: (541) 488-5350 Page 5 of 7: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND MC FIRE LLC If to Consultant: MC Fire, LLC Attn: Jerry McAdams PO Box 50392 Boise, Idaho 83705 Telephone: 208-869-8107 19. Governing Law. This Agreement shall be governed by the laws of the State of Oregon without regard to conflict of laws principles. Exclusive venue for litigation of any action arising under this Agreement shall be in the Circuit Court of the State of Oregon for Jackson County unless exclusive jurisdiction is in federal court, in which case exclusive venue shall be in the federal district court for the district of Oregon. Each party expressly waives any and all rights to maintain an action u nder this Agreement in any other venue, and expressly consents that, upon motion of the other party, any case may be dismissed or its venue transferred, as appropriate, so as to effectuate this choice of venue. 20. Amendments. This Agreement may be amended only by written instrument executed by both parties with the same formalities as this Agreement. 21. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this Agreement within the City's fiscal year budget. Consultant understands and agrees that City's payment of amounts under this Agreement attributable to Work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this Agreement. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this Agreement without penalty or liability to City, effective upon the delivery of written notice to Consultant, with no further liability to Consultant. 22. THIS AGREEMENT AND THE ATTACHED EXHIBITS CONSTITUTE THE ENTIRE UNDERSTANDING AND AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS AGREEMENT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN, THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS AGREEMENT. CONSULTANT, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS AGREEMENT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 23. Certification. Consultant agrees to and shall sign the certification attached hereto as "Exhibit C" and incorporated herein by this reference. Page 6 of 7: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND MC FIRE LLC IN WITNESS WHEREOF the parties have caused -this Agreement to be signed in their respective names by their duly authorized representatives as of the dates set forth below. CITY OF ASHLAND: By: Joseph L. Lessard, City Manager Date Purchase Order No. APPROVED AS TO FORM: City Attorney Date MC FIRE, LLC 0 Signature Printed Name Title Date (��-9 is to be submitted with this signed Agreement) Page 7 of 7: PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF ASHLAND AND MC FIRE LLC IMMITKUP's ,oft a Wiltyam, of Ashland LIVING per hour, effootive June 30, 2023. The Living Wage is adjusted annually etr very June 30 by the Consumer Price Index. For all boars wrked, under a contract loetkveen their e�c employer arki the City of Act�ilat:,d if the contract exceeds $25,335.05 or more. Fce all ho-urs worked in a month;, if the ervip loyee spends or more of the employee's tine it that month working on a project of podion of the, 4tgsne-..- of their eniptoyer, if the employer has ten or more employees, and has received financial assistance for the project. or business from the City of Ashland over $25,335,05; if heir employer, is the City of Ashland, including the Parks and Recreation: Depariment, In calculating the hiq wage, employers alay add the value of health care, rellliremerll' 40 *1 K, and I RS eligible cafeleria plans (including childcare) benefits to the emplqye'eamount of -kw�aqes' r Note, For teniporary and pah-time eniployees, ' the Living, Vkoe does not apply to the first 1040 hours wo6:ed in any t-alentlae year. For more del&'IS, [�tease Gee Ashlar,d Munkipal .ode ectinn 312.OK Call the Ashland Cft� Managers office at 541-488-60021 or Mte. to the City thnager! City Hall, 2 D East Main Street, Ashland, OR 97520, or visit the City's website at wwmashland.or.US. Notice to Employers, This notice must be posted in areas Where it can be seen by all era ogees. Page I of 1: EXHIBIT B EXHIBIT C CERTIFICATIONS/REPRESENTATIONS: Consultant, by and through its authorized representative, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Consultant is not subject to backup withholding because: (i) it is exempt from backup withholding, or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Consultant further represents and warrants to City that: (a) it has the power and authority to enter into this Agreement and perform the Work, (b) the Agreement, when executed and delivered, shall be a valid and binding obligation of Consultant enforceable in accordance with its terms, (c) the work under the Agreement shall be performed in accordance with the highest professional standards, and (d) Consultant is qualified, professionally competent, and duly licensed (if applicable) to perform the Work. Consultant also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, it is an independent contractor as defined in the Agreement, it is authorized to do business in the State of Oregon, and Consultant has checked four or more of the following criteria that apply to its business. (1) Consultant carries out the work or services at a location separate from a private residence or is in a specific portion of a private residence, set aside as the location of the business. (2) Commercial advertising or business cards or a trade association membership are purchased for the business. (3) Telephone listing is used for the business separate from the personal residence listing, (4) Labor or services are performed only pursuant to written contracts, (5) Labor or set -vices are performed for two or more different persons within a period of one year, (6) Consultant assumes financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission (professional liability) insurance or liability insurance relating to the Work or services to be provided. Consultant's signature Date Page I of 1: EXHIBIT C \ � 6 \ � ire LLC WILDFIRE ;DF{Ry RISK !. CONSULTING a=� ,z z.� r� <t< ©.<.. .,>,. (} Y O 3 S H COMMUNITY MMUN<T\ WILDFIRE PROTECTION PLAN TECHNICAL PROPOSAL Ashland, Oregon i TABLE OF CONTENTS Letter of Introduction.. . .... ........................................ 3 Exhibit A — Proposal Submission Form ............... ............ ............................................... 4 Exhibit B — Certificate of Compliance ................. _ ............. ............. ................ 5 Qualifications and Experience ....... ................................... ............................... . 6 Task List and Timeline/Benchmarks......... ................. ..................................... 7 Contractual Terms and Conditions, ..... .............................. ............. ................ 12 ClientList.. . .............. .................................. .......................... ...... ........ 13 Summary........ ................... ................ ........................... _ .......... ....... _ 1 14 References........ ......................... ...................... __ ....... __ .......... ......... .......... _ 14 Published Articles and Research ..... ...... ...................... ......... ....... ___ ...... ... 15 Addendum 1 —Project Team Introductions ............ ...... ..................... ........................... 16 Addendum 2 — Letters of Recommendation ......... ................... ..................... ........ ...... 22 Fire Chief Ralph Sartain Ashland Fire &Rescue 455GiskiyouBoulevard Ashland, Oregon g75%V Chief Sartain, I am reaching out regarding the opportunity to work with you and your team to put together a thorough rewrite of the City of Ashland Community Wildfire Protection Plan. As a Captain in the Boise Fie Department Wildfire Division. | have visited your wonderful community numerous times and have worked with your staff on various projects, including the popular |AFC Fire Department Exchange (FDX) program. I've also toured the City of Ashland watershed with your staff and members of the Fire Adapted Communities Learning Network (FAC Net). As a consultant, I am very excited atthe possibility of workingwith you and your stakeholders on the increased protection and resilience ofyour beautiful community. | have worked as o Steering Committee Member for two renditions of the Ada County CVVPP, which has been integrated into the Ada County Multi -Hazard Mitigation Plan. | thoroughly understand the process and dynamics associated with this sort of undertaking. I am also a national expert in wildfire mitigation and look forward to this opportunity to work with Ashland's stakeholders to make this update meaningful and useful. A Spanish translation of the final CWPP will also be provided. As owner and Senior Wildfire Consultant for MC Fire, LLC, I contract instruct the NFPA 2-Day Assessing Structure Ignition Potential (ASIP) Course, as well as instruct my own 1 -Day Fire Adapted Communities Education — Structure Assessment Course. As a firefighter, code official, fire inspector, fire investigator, and NFpACertified Wildfire Mitigation Specialist (CVY/NG), with o 20-yearcareer in the fire service, | am uniquely qualified to meet the City of Ashland's needs in this mQu,d. Aside from myself, our team will consist of Justice Jones, Wildfire Mitigation Officer, Austin Fire Department, and owner of Wildfire Justice, LLC, as well as Dustin Tetrault, Deputy Fire Chief of Risk Reduction and Wildfire, Big Sky Fire Department, and owner of Target Hazard Consulting, LLC, both of whom have excellent experience guiding and writing Community Wildfire Protection Plans, Additionally, MaryeVVoshburn will provide Spanish translation services and Nate Casebeer will provide assistance with GIS products and outputs, We look forward to the opportunity to work with you and to serve your community with excellence. Best Regards, Jerry McAdams, ---/--ian —' PREFERRED MCnreL EDUCATION FPN POBox-5082.Boise, 0837O5 11MI& PROVIDER 330SSGvonzeWay, Meridian, |D8JG42 VVine|esu#: 208-869-8107 Fax #:NIA UNMIT A Request for Proposals CONLVIL-INITYNULDFIRE PROTECTION PLAA October 10, 2023 Proj2osal Submission Forni The under.signed piopowr subiniu, thi,� proposal in response to the City's Request for Proposals (RFP) for (-omintruit� A'Vildfire Protection Plan, released on October 10� 2023. The proposer warrants that the prciposef has carefully reviewed the RFP an(] that this proposal represents the proposer'sfull response to the requirements described in the RFP, The proposer further warrints that if this proposal is accepted. the proposer will contract with the City. agees to the ternis and conditions found in theattached contract and RFP or his �,ubrnitted ternis and conditions acceptable to the City. and will provide allnecessary labor. maietiah... equipment. and other inems required to complete the Nvork in accordance with the requirement, of the RFP and contract documents, The proposer hereby acknowledges the requirement to carry or indicates theability to obtain the insurance required in the cont-ract, Indicate in theaffirniative by initialing here'. The prt.)poser hereby acknowledges receipt of Addendum Nos, I - -1. 3. 4. 5. 6 to this RFR Full legal name of company: NIC Fire. LLC Principle owners name: Jert-y McAdams Business Address: PO Box 50392, Boise. Idaho 83705 Houle Office: 3369 S CTrenze Way. Meridian, IdAo 93642 Stateand location of State of Idaho, Ada County, City of Meridiwi company headquarters. i ear business est3blishe(j. 2018 Telephone Number- 208-869-8107 Fax Number- n/a Email Address, jrocadams,, mcfuel1c.com Authorized Signature: PrintediTyped NaufiE: -jerry McAdams (mernber) Title: (Avner / Senior Consultant Date. November 11. 2023 4 EXIMIT B Certificate of Compliance Coinl2liance vvith Oregon Tax Laws: In compliance with OAR 137-047-0260(2)(e), I hereby attest or affim under penalty of perjury: That I am authorized to act on behalf of the proposer in this matter, that I have authority and kuowledg,� iegarding the payment of taxes, and that contractor is, to the best of my knowledge. not in -,riol, tion of Illy Ore I gon Tax Laws, as defined in ORS 305,3M Conioliance with Nondiscrimination Laws: In compliance -,vith ORS 279A. 110(4), OAR 137-046-0210(2) and OAR 137-047-0260(-))(a)(E I hereby attest or affirm -under penalty of perjur-y that I ,unauthorized to act on behalf of proposer in this matter. and to the best of my kno%vledge the proposer has not discriminated and will not disciiminate, in violition of Z:� ORS 279A� 11 0(l). agiiinst a minority, Nvoinen or emerging small business enterprise certified under ORS 20U55 or against a business enterprise that is owned or controlled b ortliateniploysadistibled-,,cteriii �y is defmi�d in ORS 408.225 in obtaining i required subcontract, Corporate 0 B z Signature Print Name Title: 'INIC Five, LLC - Ownei-/Senior Consultant Date� 11/11/2023 5 LLI QUALIFICATIONS AND EXPERIENCE MC Fire, LLC is pleased to submit this proposal for services to support the City of Ashland in making the community more resilient to the inherent threat of wildfire, We look forward to the opportunity to create a modern, updated Community Wildfire Protection Plan (CWPP) for the City of Ashland and its stakeholders. The City of Ashland CWPP will be written in the light of creating a living document, with actionable items and initiatives. MC Fire, LLC is no ordinary consulting firm. Our focus is solely on protecting individuals, structures, communities, and other values at risk from the inherent and real threat that wildfire poses to communities, It is with this passion and science -based understanding of wildfire that we will make sure the City of Ashland, its constituents, and stakeholders are delivered a well - designed Community Wildfire Protection Plan (CWI:5P). It will be written by career firefighters and wildfire mitigation specialists, who truly understand the nature of wildfire and the science -based understanding of protecting communities from the threat of wildfire, MC Fire, LLC has continually proven to be an industry leader in wildfire preparedness and mitigation, providing high -quality services and deliverables, My one -page bio speaks well of my education, training, and skillset regarding this request for proposals. MC Fire, LLC also has longstanding relationships with other professionals in the industry of wildfire preparedness and mitigation on a national and international scale. Please review my current bio and www,_rncfireIIc,com for details of accomplishments. I have been involved with planning and implementing numerous wildfire preparedness projects, along with training, outreach, and education across the United States. I have also worked on wildfire -related issues worldwide during my tenure on the Board of Directors with the International Association of Wildland Fire (JAWF), and while on the Editorial Board for Wildfire Magazine, As an avid outdoor recreationist. I thoroughly enjoy visiting Ashland, Oregon and the great people in Ashland who are engaged in wildfire mitigation work. I have hiked the Ashland watershed on two separate occasions and have seen some of the great landscape scale fuels reduction work that has taken place there. Ashland has a lot of great things going for it, from a wildfire preparedness standpoint, and MC Fire, LLC would appreciate the opportunity to assist in future efforts. MC Fire, LLC is a Veteran -owned, small business with a strong consulting track record, We have an exceptionally strong project team, with extensive experience in wildfire preparedness and mitigation, including four (4) additional, high -caliber consultants, Justice Jones (Veteran), Dustin Tetrault, Marya Washburn, and Nate Casebeer. All members of our team have engaged in public service as a profession, and we aim to spread this theme of service in the consulting work we engage in. Our values are in serving communities with a passion for wildfire preparedness and safety, and in sharing our growing knowledge base. We appreciate your thoughtful consideration of our proposal and look forward to the opportunity to do business with, and serve, the City of Ashland and its citizens and visitors. Our team of highly dedicated and passionate professionals stays up to date on literature in the industry, making use of new recommendations and research from groups such as the National Institute of Standards and Technology (NIST), Underwriters Laboratories (UL), Insurance Institute for Business and Home Safety (IBHS), CalFire, NFPA, etc. We incorporate best practices into our consulting work to provide the best possible solutions for the people we serve. Collectively, our team has numerous years of experience in research and analysis, working specifically with codes, code updates, land -use planning, community risk reduction, emergency management, and collaborative partnership building, As leaders in the wildfire preparedness and mitigation industry, we have led coalitions, working groups, and other stakeholder initiatives, including Community Wildfire Protection Plan (CWPP) meetings and countywide Fire Adapted Communities working groups or collaboratives. We have also been involved in several countywide, multi -hazard mitigation plan update processes, As strong collaborators, we have strong ties with local community groups in our own jurisdictions, and relationships with national and international organizations, and we will be able to provide excellent recommendations for collaborative partnerships to the City of Ashland and project manager(s). Our team will work diligently to help identify and connect the City of Ashland project manager(s) and staff with other area stakeholders, Regarding previous work on similar types of plans, I was a key Steering Committee member on the Ada County Community Wildfire Protection Plan (CWPP), which has been successfully cross - walked and integrated into the 2022 Ada County Multi -Hazard Mitigation Plan �ittps://adacountV.id.gov/emergencymanageiiient/Miti.gation . Justice Jones worked as key Steering Committee member on the 2014 Austin / Travis County Community Wildfire Protection Plan https://www,traviscountytx.gov/et-nergency-services/coniniunitV-wildfire-pi,otection-plan . In conjunction with another consulting firm, Justice Jones and I are currently working on the Jefferson County (WA) Community Wildfire Protection Plan, and implementation of the NIST Hazard Mitigation Methodology in Sanpete County (UT). Dustin Tetrault is currently working as lead consultant on the Madison County (MT) Community Wildfire Protection Plan, Examples of recent Wildfire Safety Plans completed by MC Fire, LLC are included on the submitted thumb drive, with project name, location, and dates included in the documents. TASK LIST AND ESTIMATED TIMELIN E/BEN CH MARKS Our team is available and ready to tackle and accomplish the deliverables associated with this request for proposals, We propose a more compressed timeline for deliverables of approximately 12 months from the time the agreement/contract is signed, with completion on or before December 31, 2024. It is our aim to make the final living document as concise and user-friendly as possible. We will also work diligently with your project management team to put together a media release (both English and Spanish versions) and a community event at the culmination of this project. 7 We will work efficiently and diligently with City of Ashland personnel and project manager(s), along with other key stakeholders to clarify goals and gather information. We will work with attendees to create a more detailed and thorough stakeholder contact list, which will be updated as necessary throughout the project. This stakeholder contact list will be used for dissemination of information and meeting minutes. Detailed meeting minutes will be distributed after each meeting. It is intended that meetings will be recorded, so accurate meeting minutes can be compiled for each meeting, and individuals who can't attend, either in -person or virtually, will be able to watch proceedings. After this first series of meetings, our team will then start the process of completing a needs assessment and gap analysis, along with working out future meeting logistics with project manager(s). Note: All CWPP Advisory Committee meetings will be held in -person, with a virtual component on Zoom for individuals who are not able to attend in -person. This will allow for increased participation and buy -in, which is a vital part of the CWPP process, After the first working group meetings, all future working group meetings will be held virtually through MC Fire, LLC's Zoom Pro account. Times and locations of in -person and virtual meetings will be coordinated with the project management team, and invitations sent to stakeholders. As with the initial in - person kick-off meeting and in -person working group meetings, detailed meeting minutes will be provided to all attendees. Note: All meetings will be facilitated utilizing meeting agendas and a sense of order and respect, to maintain efficient and effective use of time. Norms or guidelines will be created, written, and agreed to, for the sake of efficiency and mutual respect. Our team will make a point to encourage all participants to engage in meaningful discussion. We take your time and our time seriously, and will focus on creating efficiency in our meetings, while at the same time providing ample time for creativity and discussion on relevant topics. The following tasks will be completed as part of the complete CWPP rewrite process. These tasks will be completed throughout the duration of the process and portions of each task will be included in relevant meetings, and in work completed during interim periods between meetings, >- Work with the Community Risk Reduction Working Group to summarize a suite of community -driven risk reduction initiatives and frame strategies for implementation, along with related topics. Work with the Watershed Working Group to incorporate the City of Ashland's vision for landscape -scale mitigation and watershed climate change, along with related topics. Work directly with the Public Health and Safety Working Group to summarize public health and safety concerns and identify opportunities to improve existing projects and programs, along with related topics. r�fl � Work directly with the Post -Fire Working Group tocompile lessons learned from the tragic A|nleda Fire to help inform and support development ofaWildfire Recovery Plan, along with related topics. )� Work with various stakeholders to draft a strategy and identify tasks to prevent common human -caused wildfires, with a focus on those caused by homeless individuals. Incorporate results from several related studies into the Updated CVVPP. These dUCUDUHDt8, provided by the City of Ashl8Od. will include an updated Wildfire Risk AeoeeanOent, Community Smoke Response Plan, and Critical Infrastructure Engineering Study. Work directly with working groups to review existing resources and tools in the City of /\sh|gOd Emergency PFBp8FgdD8SS and Response l[oo|k|t and Ashland Chamber of Commerce Emergency P[epanadO8SG and Resilience TOo|kit, in order to aso88G effectiveness and adoption and recommend updates and/or revisions to these tom|kita. Align the new City of Ashland Community Wildfire Pn3tGCtiDO P|8D with the 2023-2025 Vision and Value Statements from the recently adopted b|eDDiUrD. Propose g plan to implement short- and |ODQ-terDl F8Co0OleDd8dDOa and 8[1|Viti8G prescribed iOthe updated[|VYPP. �^ Propose performance [neoaU[es to track and eVe|Uato performance in reaching goals outlined in the UpdatedCVVPP. These should include both qualitative and quantitative measures (e.g., quality, efficiency, effectiveness, satisfaction, or impact). �p Research and identify potential funding sources for specific action items or initiatives in the updated CVVPP. Undertake a thorough @Ra(yS/s of existing atakBhU|derm, their strengths and limitations, identify gaps, and provide clear recommendations OD how best tO use those strengths in ways that will support greater diversity, equity, and iOdUSi0D in the organization. Specifically identify opportunities that will likely improve the operational 8ffeCt|V8D8S8 Of the updated CVVPP. Compile [emU|te from the Risk Assessment and Economic 8UEtaiO@bi||ty VVOrk|Dg Q[oUpe for inclusion in the CVVPP. )� Prepare "working" draft of the CWPP to present in an Open House to the General Public, and incorporate any applicable changes requested Gtthis meeting. )� Prepare and email the "fiD3|"draft ofthe CVVPPtoproject n7aO8ger(y)andFoPestry(Jfficer' Division Chief Chris Chambers. Schedule and facilitate a meeting to review the CWPP with City of Ashland Staff and the CVVPP8dV|SO[y Committee, and iOCDrpO[GtO any applicable changes requested at this [DeBhDg. Present the "final" draft of the CWPP to City of Ashland Mayor, Council, and staff, for final approval, and incorporate any applicable changes requested ot this meeting. )� Finalize the 2024 City of Ashland Community Wildfire Protection Plan. MCFire, LLC recognizes that the entire City OfAshland has been specifically identified 8nbeing at risk from wildfire; this point was driven home during the Almeda Fire. With the goal of protecting PC the entire community and its valuable resources from the threat of wildfire, MC. Fire, LLC will wo closely with City of Ashland project manager(s), community members, and other stakeholders to schedule and implement efficient meetings, facilitate dialogues and discussion to engage stakeholders in how to better incorporate diversity, equity, and inclusion to support underserved populations, and to solicit comments and integrate stakeholder input into report findings and recommendations, Our team members have extensive experience in wildfire preparedness and mitigation, as exhibited by their introduction pages in Addendum 1 of this proposal (attached). We will have a distinct separation of duties as indicated in Table 1. Jerry McAdams will be the primary point of contact (POC), and will lead and facilitate Advisory Group meetings, with Justice Jones and Dustin Tetrault attending virtually, and poised as backup in efforts to gather information and create redundancy, Nate Casebeer will also virtually attend the Advisory Group meetings, for situational awareness. Marya Washburn and Nate Casebeer will have limited, but important, roles in the creation of the CWPP. Jerry McAdams Primary point of contract,, primary writer and editor, lead and facilitate meetinas. Justice Jones Research and review documents, virtually attend Advisory Group meetin - s, revie & ed t'workin ' raft and "final" draft. Dustin Tetrault Research and review documents, virtually attend Advisory Group meetings, review & edit `working" draft and "final" draft, a a Washburn Review/edit "working" draft and "final" draft, create'Spanish I -----------translation of fihal.document. Nate Casebeeir Incorporate GIS products and create an ArcGIS I StoryMap to be turned over for hostinc o bv the City of Ashland, Table I — Indivi i —Team Members and Project Responsibilities. Our team is committed to finishing this project earlier than planned, if possible. However, given the importance of this project, we will take time to do this right, This Community Wildfire Protection Plan and associated deliverables will impact the safety and betterment of the community, and its overall resilience to the threat of wildfires in the short- and long-term. Our team of highly skilled consultants will collaborate with stakeholders on all deliverables and will finish this project in a timely and professional manner, and within budget. Additionally, as a value-added service, MC Fire, LLC will provide follow-up consulting services, at no extra cost, for up to eight (8) hours, to be used for up to twelve (12) months, beyond the closeout of this project, in case the City of Ashland project management team has additional questions, needs clarification, or suggests a minor edit. t 10 Key benchmarks and an estimated timeline are identified in the following table. These benchmarks and dates are not rigid and will be modified as needed. They are estimates, which will be firmed up with City of Ashland staff and the project manager(s) while working on a contract for services. Benchmark 1:'MC Fire, LLC will execute a contract for 3 _p 11 services with the December 2023 Ashland:. Benchmark 2: Our team will conduct a review of existing relevant documents (e.g., codes, land -use planning, 2004 GWF'P, etc), and have team meeting to discuss findings and strategies: We will then work with January 2024 the City of Ashland project manager(s) to put together logistics for the first' in -person Public Meeting/Open House, first Advisory Group meeting, and first four 4} warkin group meetings. Benchmark 3:'Our team will facilitate the first in -person Advisory Group � � meeting,.:. as well as the first in -person Public Meeting/open House. These. meetings will also have a virtual component, on Zoom, for individuals who are not able to attend in -person, MC Fire,: LLC will also host the first four (4) working group meetings in -person, with a virtual component. The intent February 2024 would be to have the first Advisory Group meeting during the day on Tuesday;, the open House on Tuesday evening,: and then follow up with i two (2) working. group..; meetings an Wednesday,' and two (2) working group i meetings on Thursday of the same week,'.. Our team will provide detailed meeting minutes for all attendees and individuals an the stakeholders list. Benchmark 4: MG Fire, LLC will host an in -person Advisory Group.: meeting, and four (4) virtual working group meetings, spaced a couple of March 2024 weeks apart, so meeting minutes and other information can be provided to all; croups during the interim periods. Benchmark 5: MG Fire, LLC will host an in -person Advisory Group meeting,: and four {4} virtual working group meetings, spaced a couple of April 2024 weeks apart, so meeting minutes and other information can be provided to all groups during the interim eriods. Benchmark 6: MG Fire, LLC will host an `in -person Advisory Group meeting, and four {4} virtual working group meetings, spaced:. a coupe of May 2024 weeks apart, so meeting minutes and other information can be provided to all groups during the interim periods. Benchmark 7:'MG Fire, LLC will host an `in -person Advisory Group meeting, and four (4) virtual working group meetings, spaced'... a couple of June 2024 weeks apart, so meeting minutes and other information can be provided to all groups during the interim�periods. Benchmark 8: MC Fire, LLC will host an in -person Advisory Group: meeting, and four (4) virtual working group meetings, spaced a couple of July 2024 weeks apart, so meeting minutes and other information can Ashland staff and project manager(s) to schedule a 2nd Public MeetinglOpen Nouse� __ It Benchmark 9: A detailed "working„ draft of the City of Ashland it Community Wildfire Protection Plan will be completed and delivered to the Advisory Committee and project manager(s) for review and approval. This August 2024"working" draft'document will also be presented to the General Public at the 2nd Public Meeting/Open House for review and comment, which will inform subsequent edits for the final version of the updated CWPP. i Benchmark 10: MC Fire, LLC will provide a detailed "final" draft CWPP document to the project manager(s) and Forestry Officer, Division Chief I Chris Chambers, for review and comment, MC Fire, LLC will host an in - person meeting with the Advisory Group and City of Ashland staff, to review the "final" draft CWPP. Our team will review comments, obtain September 2024 clarification as necessary, and work on edits to finalize the CWPP. MC Fire, LLC will also present the "final" draft of the 2024 Ashland Community Wildfire Protect Plan to Mayor, Council, and staff for final approval. If applicable, MC Fire, LLC will incorporate' any applicable changes rusted bar the Ashland Mayor a,nd City_Council, Benchmark 11: Our team will also create an Ashland CWPP ArcOIS StoryMap, which can be used as a tool for public involvement and October 2024 outreach. I Benchmark 12: MC Fire, LLC will conduct a final edit, and deliver a I j thorough 2024'C€ty of Ashland Community Wildfire Protection Plan I November 2024 (English and Spanish' versions). l Table 2 — MC Fire, LLC Project Benchmarks and Timeline. l CONTRACTUAL TERMS AND CONDITIONS MC Fire, LLC accepts the City of Ashland's contract provisions found in the Personal Services Agreement (Exhibit C) of the Request for Proposals. The Proposal Submission Form (Exhibit A) and Certificate of Compliance (Exhibit B) have been signed and are attached at the beginning of this proposal. All printing, binding, and stationary work will be performed in the State of Oregon as required. MC Fire, LLC recognizes the need for the sustainable use of materials and is committed to the use of recyclable products whenever possible. MC Fire, LLC also recognizes that diversity, equity, and inclusion shall play an integral part in the I CWPP rewrite process. 1 tic CLIENT LIST The following is o list of previous and current MC Fine` LLC clients. We would welcome the - opportunity to add the City of Ashland to this list. MC Fire, LLC diligently serves its [JieOto, as indicated bythe letters Ofrecommendation inAddendum 2Ofthis proposal (attaChed). NFPA (Nationwide) New Mexico FAC (NM) GWC Capital (ID) Terra View, LLC (ID) Horace Mann Insurance (IL) Matrix Engineering (ID) Witllpresoje��) Plan Presetuadon Wildfire Safely Plan Element Building Company lID) A -Team Land Consultants (ID) Blue Peak Engineering (ID) Wildfire Safe��, Plan Wildfire Safe(v Ploll WildfireSafeq, Plans Half Moon Education (Nationwide) Cascadia Conservation District (WA) Envista Forensics (CA) Insirticlar Structure Assessment Closses Private Fire lnve�fiqalion Douglas County Building Division (CO) APILO California Chapter (CA) Atova,lnc(ID) Provo Fire & Rescue (UT) Sanpete County (UT) SWCA (UT) SWCA (WA) Avirrior Stewardship Organization Inc (ID) National Association of Regional Councils CNIP Code lzevfew Defensible Space hispectionsfor Coinpliance Nesealaaaa fot'2o23 Executive Direclors Cotiference Figure 1 — MC Fire, LLC Client List. SUMMARY MC Fln8, LLC and our team of consultants is unique and perfectly qualified to conduct a complete rewrite Ofthe City OfAshland Community Wildfire Protection Plan. \8ewill employ 8collaborative and m/holistiC project approach to help the City of Ashland reduce wildfire risk by creating 8 thorough, concise, and useful living document; this will iOC|Ud8 8 Spanish translation. VVewill emphasize the importance ofmultiple values atrisk, while prioritizing the reduction inloss of life and property, We will lead this CO1|8b0[8tive effort to help the cD[n0Unitv identify and prioritize actionable items, with the goal of increased protection to the community and other values at risk from the real and ongoing threat of wildfire. Our dedicated and experienced Senior Wildfire Consultant will provide exceptional Co[DDlUDicatiVD and fV||VVV-th[nu0h on all deliverables associated with this request for proposals. Our team will incorporate ideas from the new N|8T H@z@n] Mitigation K88UlOdO|ogy (HMK8). and other recent studies, into committee and VVo[kjDg group diScUssiOnG, to foster outcomes which take into account best practices and current science -based information in the industry. MC Fire, LLC is excited about this opportunity and looks forward toworking VVithth8 City of Ashland tnsupport its resiliency and improve the community's safety from the increased threat of vvi|dD[8. along with protecting other important values at risk (e.g., critical iOfr88t[uctuns, economic interests, watersheds, etc.>.Thank you for your consideration. FN REFERENCES Paul Marusich, Deputy Director, Ada County Emergency Management and Community Resilience, pma , 208-577-4750. 1 worked with Paul on the Ada County Multi -Hazard Mitigation Plan and Ada County CWPP as a Steering Committee Member, representing a countywide partnership, the Ada Fire Adapted Working Group (ADAFAC) ht1:ns://adqaqpoqunt/.i ov/emerqencKMgna ation/ . I facilitate and lead the Ada Fire y dA_ . /man _gement/Mitig Adapted Working Group, which is a diverse group of stakeholders spanning various levels of government and including non -governmental organizations (NGOs). Michele Steinberg, Wildfire Division Manager, National Fire Protection Association (NFPA), msteiqberg m11fpaorg , 800-344-3555, 1 have worked with Michele as a contract instructor and _C ___ subject matter expert for NFPA, helping develop online curriculum https://wwWn�fg,0 fo - facL Professionals/traininq-for-me/wildfire-training , I have also co -presented with Michele. She knows my character, the quality of my work, and my ability to facilitate meetings and group discussions. Amber Wells, Assistant Director Wildland Fire, International Association of Fire Chiefs (IAFC), awellsCo�iafc,orq 703-273-0911. 1 worked on steering committees with Amber, putting together comprehensive Community Wildfire Readiness Education and presenting at two conferences, as well as putting together a successful Fire Department Exchange (FDX) program https://www.i@Tfc,or Y/to ics-and-tools/wildiand/fireLdepartolgDI:IgX�q� . Amber can speak about my leadership and facilitation abilities, as well as my presentation skills. Emily Troisi, Associate Director, Fire Adapted Communities Learning Network (FAC Net), ��LT Lily(@thewatershedcenter,com , 240-533-1856, Emily is a colleague and friend and can speak to my facilitation and mitigation skills, I have worked with Emily to develop an initial exchange program for the Austin and Boise Fire Department, and have written several blog posts for FAC Net as well as attending annual workshops bttp �, //fi read �atq�qD rk.or /?s=J �rry±McAdams Jill Welle, SeniorWildfire Mitigation Specialist, Douglas County, Lwejleff dougIas.coLr,, 720- 733-6924. 1 worked with Jill on the Certification Advisory Group for the NFPA Certified Wildfire Mitigation Specialist (CWMS) Certification, providing subject matter expertise and writing test questions, h_Ltps�/iwww,tifpgorg/foL-pi-ofession@ls/certificatioti/cwt-ns?l='134 , I also served as a contract instructor for Douglas County, providingtwo 1 -day classes on Fire Adapted Communities Education — Structure Assessments. Karin Aiello, Executive Assistant, C3 Civil Engineering, LLC, Karinpc3civilenqq.com , 208- 918-0928. 1 contracted with her team to produce two separate comprehensive Wildfire Safety Plans for new developments in high wildfire risk areas in Ada County and Elmore County (Idaho), Doug Unger, Owner/Principal Engineer, Matrix Engineering, Inc., dLjn_q_q.rCo)mat-enQ,cpni 208-433-9395. 1 contracted with Doug and his team to produce a comprehensive Wildfire Safety Plan for a new development in a high wildfire risk area in Ada County (Idaho). 14 pl—krile ltl� Jeff Ostenson, Executive Producer, North Forty Productions, jeff(@,north40productions.com 509-888-2212. 1 contracted with Jeff and his crew as a subject matter expert on the production of "Living With Wildfire" in Wenatchee (Washington) htt[?s�//eraofmegafires.coni/ (scroll down to "Living with Wildfire"). Cheryl Buckwalter, Advocacy Chair, Association of Professional Landscape Designers — California Chapter, @dvocacy(oDapldca.orq , 916-207-8787, 1 contracted with Cheryl and the APLD California Chapter to provide subject matter expertise and a fire adapted communities presentation to kick off their "Slow the Burn" https://bewatersmart.info/wp- cotitent/uploads/2022/08/APLD-CA-Slow-the-BLli�n-Symposium-Flyei,.Pd PUBLISHED ARTICLES AND RESEARCH McAdams, Jerry (2023). Wildfire Practitioners Need You! Fire Protection Engineering (SFPE), Q2 2023 Issue #98, 12-13, https://www,fireprotectioiiengineering- d ig ital. com/f ire protection eng ineeri ng/I i bra ry/ite m/g 2 2023/4106561/, Landrum, R. E., Hood, J. T., & McAdams, J. M. (2001), Satisfaction with College by traditional and nontraditional college students, Psychological Reports, 89, 740-746. Landrum, R. Eric; McAdams, Jerry M.; and Hood, J et'aime. (2000). "Motivational Differences among Traditional and Nontraditional Students Enrolled in Metropolitan Universities". Metropolitan Universities: An International Forum, 11(l), 87-92. *,Nf Ire LLO ADDENDUM 1 PROJECT TEAM INTRODUCTIONS See Pages 16 - 21 � t 6 tic as psyct Boise Sto master of Willarnett. MBA Can Boise Sta CERTIF • NFPA Ce Speciallsi • ICC Fire I • Ict Fire I • ICC Fire I • IAAA Fire • NWCG P • NWCG �A COMW • SFPEWt Advisory • NFPA, R( Subject • IAFC, Fin Steering i • IAWF Bo; • Wildfire N 2015 - 20 • DOI-BLM Advisory 2015-2( ity, 1991 — 1996 ienL/Law Candidate - city, 1997 —1 998 'IONS dfire Mitigation II iminer ition Technician CONTACT Jerry McAdams MC Fire, LLC PO BOX, 50392 Boise, Idaho 83705 imcadams(�mcfire1Ic,cGrn 208-869-8107 mm.wf, M ect. Property Z2 JERRY MCADAMS, CWMS Senior vvildfire.Consultant EXPERIENCE —23+ YEARS As an industry leading NFPA Certified Wildfire Mitigation Specialist (CWMS), I have a breadth and depth of experience that very few mitigation specialists have. I started my career in the fire service in 2000 With the Boise Fire Department and have held various roles, Including Firefighter, Engineer, Captain Fire Inspector, Wildfire Mitigation Specialist, and Acting Deputy Chief Fire Marshal. Having been deeply engaged in local and national wildfire mitigation programs and messaging since 2011, 1 have an extensive understanding of multiple nuances related to the protection of communities and other values at risk from the real threat of Wildfire, including Wildfire operations, public policy, land use planning, codes and standards, prevention, education, fire investigation, structural hardening, fire-resistant landscaping, and insurance for wildfire -prone areas. Through direct Working relationships, I have been involved in moving forward the Fire Adapted Communities programs and messaging of the National Fire Protection Association (NFPA), International Association of Fire Chiefs (IAFC), International Association of Wildland Fire (IAWF), International Code Council (ICC), and Fire Adapted Communities Learning Network (FAC Net). CAREER Senior Wildfire Consultant, MC Fire, LLC (2017 — Present) - Instruct classes nationwide Tor homeowners, business owners, fire officials, foresters, Insurance personnel, architects, engineers, etc, on ignition vulnerabilities from wildfire, With appropriate mitigation measures such as structural hardening, fuel thinning, and fire-resistant landscaping. - Write comprehensive Wildfire Safety Plans for new developments in wildfire -prone areas. Senior Captain Wildfire Mitigation Specialist, Boise Fire Department (October 2000 — Present) - Wildfire mitigation specialist leading a City of Boise Wildfire Mitigation Team in the completion of landscape -scale fuel reduction and revegetation projects, Firewlse public outreach and education, grant proposal writing and reporting, and supervision of Wildland Fuels Technicians. Justice Jones Wildfire Justice LLC Consultant Summary of Qualifications Justice Jones has over two decades of experience in the wildland fire service at all levels, within multiple agencies working to reduce the risk of losses of life, property and natural resources to s wildland fire. Most recently he serves as the Wildfire Mitigation Officer for the City of Austin i and Austin Fire Department. Justice has works with various cooperators and stakeholders to } enhance the City of Austin's resiliency to the impacts of wildfire. j His primary areas of expertise include development Community Wildfire Plans and wildfire risk reduction strategies, assessment of wildfire risk, wildfire evacuation planning, fire service education, climate resiliency and various wildfire planning mechanisms, Educational Background and Certifications i Bachelor's Degrees from the University of Texas at Austin in Environmental Resource Management and Cultural Anthropology Associates Degree Anthropology Arborist Professional Experience City of Austin / Austin Fire Department Wildfire Mitigation Officer State of Texas Wildland Urban Interface and Fire Prevention Coordinator Member of the Lonestar State IncidentManagement Team Texas Division of Emergency Management Hazard Mitigation Team U. S. Air Force with two tours during operation Desert Storm Relevant Experience Serves on the International Association of Fire Chiefs Wildland Fire Policy Committee` Presenter and Instructor at State and National conference for a variety of topics that include Wildland Urban Interface, Fire [Department preparedness, and community risk reduction Served on the Southern Group of State Foresters, Cohesive Wildfire Strategy working group Technical Committee for NFPA 1141 and NFPA:1142, 1140 Fire Service representative for the Federal Alliance of Safe Homes' Lonestar Chapter Texas representative for the Fire Adapted Communities Learning Network Associated Professional Accomplishments' Co -Developer of the International Association of Fire Chiefs' Fire Department Exchange Program Member of the Texas and Southern Wildfire Risk Assessment Portal's development team Recipient of multiple national awards to include the smokey Bear Award for excellence in fire prevention, IAFt ' Wildfire Leadership Award' International' Code' Council Committee-605 on Residential Wildfire Development f f _. ., ._ ... _. , _.. .,....._. __. -...-- . _ .... ,.. ... _ ... ._....._ _. ...... W ildfirejustice @ gmail.com 936 827 7190 18 y Contact dustin@targethazardilc.com 406-596-0020 244 Tuke Ln, Twin Bridges, MT www.targethozardllc.com Certifications NFPA Certified Wildfire Mitigation specialist . ICC Fire Inspector !CC Residential Building Cade inspector c NWCG Incident Commander Type 4 NWCG Planning Section chief • NWCG Task Force Leader NWCG Liaison Officer . NWCG Prescribed Fire Burn Boss NWOG Engine Bass National Registered Paramedic CPSE Chief Fire Officer FEMA Homeland Security Exercise Planner ICS-100,200,300,400,740,800 + Education Background er University of Montana Masters In Public Administration (MPA) Completed In 2023 e Franklin University An accomplished and versatile public safety professional with 20 years of experience. i have extensive experience managing diverse hazards and situations, My approach blends hands-on operational expertise with d strong foundation In administrative practices. My unwavering work ethic and dedication foster a transformative leadership style that centers on leading through personal example. Professional Experience Target Hazards Consulting, tLC ) Owner /Consulant 202% — Present Torgethlazards Is a consulting firm focusing on on extensive range of all -hazards planning. My firm provides consultancy services across various areas at expertise, encompassing strategic planning, community wildfire protection planning, prescribed fire planning, homeowner risk assessments, FEMA Incident Command courses, disaster exercises, geospdtiol analysis, and numerous other domains. Big Sky Fire Department { Deputy Chief of Risk (deduction & Wildfire 2018 - Present I play a pivotal role Ina multifaceted;, career ail -hazard fire department. with a team of=34 full-time staff members; In my capacity, i hold comprehensive responsibility for managing vodaus facets of community risk reduction. This encompasses.avetseeing code enforoemenL prevention efforts, arson investigations, and life safety initiatives. Additionally, I serve as the chief administrator for our wildfire program, which includes the coordination of initdgafion crews, Fire Adapted Big Sky Group, deployments, training programs, and the maintenance of essential apparatus. Furthermore, i collaborate closely with the Fire Chief in on array of administrative functions, ranging from budgeting and executive planning to human resources management. 2016 — 2018 Madison County, MT i Emergency Manager / Fire Warden I served as the lead of response, planning, mitigation, preparedness, and recovery. Managed six volunteer fire departments and coordinated wildfire response within the county. successfully managed numerous grants and formulated county training, plans, and exercises. Bachelors In Public Safety Leaciership & Administration Committees Completed In 2019 Montana Fire Chiefs Wildland Fire Committee a Illinois central College + Southwest Montana Fire chiefs - Vice President Associates In Fire Science & • Madison County Local Emergency Planning Committee - Vice Paromedicine President Completed In 2005 - SFPE WUl Virtual Handbook- Fire Service Working Group Fire Adopted Montana - Steering Committee o Fire Adapted frig Sky - chair it 19 ire 9HIRVAT: Howdy, I'm Note, I live in Austin, Texas with my wife Christine, where we enjoy the local landscapes, live music and BBQ. My interests are in Wildland Urban Interface (WUI) dynamics and using technology and planning to create lasting community resilience. I'm proud to be recognized as a GEOINT Professional by the United States Geospatial Intelligence Foundation, • • Geospatial Intelligence • WUI Dynamics / Risk Analysis • Fire Behavior Modeling • Hazard Mitigation Planning • Cartography 512-461-0619 sncosebeer@gmail,corn G 9101 Lo Cresado Dr. Austin, TX 78749 0 0 0 NX I EDUCATION 2020 Northeastern University Boston, MA MPS - Geospatial Services Remote Sensing 2015 Stephen F. Austin State University Nacogdoches, TX BS - Forestry Z= 2016-2023 CITY OF AUSTIN Harnessing the power of geospatial intelligence for public safety command, control, and communications. 2023 AUSTIN OFFICE OF HOMELAND SECURITY AND EMERGENCY MANAGEMENT Business Process Consultant Sr, 2016-2023 AUSTIN FIRE DEPARTMENT WILDFIRE DIVISION Geospatial Analyst Sr. I Forester About Me 0 1 am an experienced weldland firefighter fluent in both English and Spanish, with extensive expertise In presenting wildfire Information to the public. I have over twenty years of career background In education and community engagement, and considerable knowledge of local government communication, education, and operational needs. As a seasoned public affairs specialist cri-ed communications program manager, I orn highly skilled at integrating firefighting .strategies with community needs. I can deftly navigate the sometimes complex Intersections of firefighting, community engagement, planning, and emergency management. Career 2013- Present: Lyons Fire Protection District, Lyons CO Lieutenant, Firefighter and Public Information Officer I curronleysorveat 0 Upuraront and pold-shift rite(Ightor at an all -hazard- combination Irm dopoirmohL f am trained and codified to rospond to Ocilir including vAldlancl, structure, sswiftwater, varriclo warecation, and hozoYdouu materials. incidents, I also swrve as a Public Information officer for out department and deploy as a coopofmor for ilia atato of i.:cicicrdo to work with incident Monagonnont Toarrit mrims the country lit ro,,pon&o to wildfivo, 2014-Prosent: Boulder County and City of Boulder, CO 11111 z17:10 11-Maeffilm, M, "EMAll MROM WOO ror' tho past ton yours I have served to various lArnol.101 rates for ihO (-fly 01 BOUICIE-1 and Boulder County, This work hot Included implementing and mernagir)t4 noynigh a� oily coso management programs, training now educators and engaging coinniunily stokaholdora, cod wotand its a load corradurfrcotlons specialist for city and county emergency operation and public safety Isaias 2004-2014: outward Bound and Eagle Rock School,,,, Worldwide Educational Program Manager and Training Specialist For the (test ton years of my career I Worked or on educator and guidu in Colorado, th. Southeastern U.S,, and the Patagonia region of South America. I w'orkod for both 3ponl-h and English speaking clients reaching safury, communication, and loader hip : Itir.. Certifications NWCG Public Information Officer • NWCGFirefighter Type 2 NREMT tmergoncy Misclical Rospondor • Colorado Spanish Teaching L]centoK-12 .91 CDFPC structure Firefighter Level I & It CDFPC Firelighter fificulslat AWoronuss & Ops FEMA Public Information officer Boulder County Typo 3 INIT Load PIO ADDENDUM LETTERS OF RECOMMENDATION See Pages 22 - 27 I 2 NATIONAL FIRE PROTECTION ASSOCIATION The leading Information and knowledge resource on fire, electrical and related hazards NF13VA March 22,2023 RE! Consultant Jerry McAdams, MC Fire, LLC To Wlioin It May Concern, I am providing this letter of reference concerning the consulting services of Jerry McAdams with MC Fire, LLC. Since 2018 NFPA has worked with Jerry McAdams as a contract instructor for numerous offerings of our 2-Day Assessing Structure Ignition Potential front Wildfire (ASIP) or Home Ignition Zone (HIZ) course, and as a subject matter expert (SME) for our "Reducing Wildfire Risk to People and Property" free online training. He is a wealth of knowledge and a pleasure to work- with, Jerry McAdaiiis is detail oriented, has a great understanding of multiple nuances related to the protection of homes and business from the threat of wildfire, and does a terrific job interacting with the public. What really stands out about my interactions with Jerry McAdams is his passion for wildfire mitigation and preparedness. He is not only a leader in the field, but also a student, and continues to stive to increase his knoivledge base to provide better, more current information to those he serves in his profession. As an industry -leading NFPA Certified Wildfire Mitigation Specialist (CWMS), I kvould highly recommend Jerry McAdams as a subject matter expert on ftiture wildfire -related projects, as well as instruction and training in the field of wildfire mitigation and preparedness. Ourteam looks forward to our ongoing relationship with Jerry McAdams and MC Fire, LLC. Please feel free to contact me with any questions. Best Regards, Michele Steinberg Wildfire Division Director National Fire Protection Association m stei n be r g0ln fpa. org 617-590-9518 I Hatterymarch Park, Quincy, MA 02169-7471 - p: 617-770-3000 - t 617-770-0700 - ntpazrg W I i r Departinent ofNattiral Resources DiN ision of Forestry, Fire & State Lands �i a r ti` r JOELF€RRY •.*"'r' ExerUrr*'€lJirartar 1 State of Utah JA;,IIESAF';i'ES SPEN[:ER .r, (ON Dirwta,-Stu to l:'ora7rr c;mw„�ror DrTDRE M. REED FSO;ti.. _ (.t#.pft6Hl rrr Ga,rrror August 9, 2023 Jerry NIcAdanis C'eitified Wildfire I~rlitiaation Specialist OwnerlConsiltant MC Fire, LLC Deir Jeny, r On behalf of the --State of Utah, Division of Forest)% Fire and State Lands (FFSL), thank you for your services and the opportunity to offer specialized training to a variety of partieipai is in S<airpete County, Utah. Please feel free to use this letter regarding future opportunities. I would like to recommend .Terry McAdams fiar anyone seeking guidance on wildfire resiliency, preparedness efforts, education and training opportunities, Jeiry's knowledge and experience as a fire fi ' 0iter, code official, fire inspector, fire investigator and NFPA Certified Wildfire Mitigation Specialist (C, IS) gives turn a unique skillset to provide wildfire mitigation training to a variety of students, Jerry his a unique ability to provide insight and understanding of wildfire miti4atiou strategies to individuals, conuni/riity members and agencies, Jerry',.*, kno-vledge and understanding of the built eu iroiunient, defensible space, vegetation selection and management, structure hardening and building codes and ordinances provides the resources and tools necessary for'wul con inninities and agencies to be strategic witli ,,vildfiire mitigation efforts and become more fire adapted. U ,Terry taught a one -day class for FFSL staff across the state of Utah in various positions including, aYt'I Specialist>, technicians, Fire Wardens, dispatchers, Plo s, foresters, Chief Investigator and others such as County Code Inspectors, Fire Department members and community residents. Jerry is articulate,. thorough, well prepared; and tailors the training to the specific audience, local conditions and challenges. As a nationally recognized SI IE, Jerry is well versed and dedicated to reducing losses fioni wildfu'e. Sincerely.. Tot ANC- . Taylor Nloosinaii ' UI Specialist Utah Division of Forestry, Fire and State Lands DN _ r 5P4 (i't (North T—pit, SWtti 3520 PO Box 1457(�3 Sa1.t Lake City, UT 241 J 4-{ 703, tel-* (801) 539.5418 furojtn<.ututi gor i 4 ire �tf: To Whom It May Concern, I am writing to wholeheartedly recommend McFlre LLC as a Certified Wildfire Mitigation Specialist. Our company, C3 Civil Engineering, has had the pleasure of working with Jerry McAdams at McFlre LLC for several projects, and he has consistently demonstrated his expertise In wildfire safety and mitigation planning, McF1re LLC has been Instrumental In helping us develop comprehensive wildfire safety and mitigation plans for our clients. Their knowledge and experience In the field are unparalleled, and their dedication to providing the highest quality service Is evident in every project they undertake. We have been particularly Impressed with Mr. McAdam's ability to provide customized solutions for each of our clients. He takes the time to understand the unique needs and challenges of each property and develop plans that are tailored to those specific circumstances. His attention to detalt Is truly Impressive, and he always ensures that every aspect of the plan is carefully considered. In addition to their technical expertise, McFire LLC Is also a pleasure to work with. Mr. McAdams is professional, responsive, and always willing to go the extra mile to ensure that our clients are satisfied with the work that is being done. He Is an excellent communicator and keeps us informed every step of the way, which Is Invaluable 1i our tine of work. Overall, I cannot recommend McAre LLC highly enough. They are truly experts In their field, and we have been consistently Impressed with their work. If you are in need of wildfire safety and mitigation planning services, I would not hesitate to recommend McFfre LLC. Sincerely, (Vk�o" C3 CIVIL ENGINEERING, LLC Karin Aletto Executive Assistant 10870 W Fa (ryiew Ave Ste. 102-1187 Boise; ID 83713 (208) 284-1539 C3 Civit Engineering, LLC , 10870 W Fairview Ave, Ste 102-1187, Boise, TO 8370 � 2084)18-0028 IWO Professional Landscape Designers April 25, 2023 It is our sincere pleasure to provide this letter of recommendation for Jerry McAdams, Founder of McFire, LLC The ever-present threat of wildfires in California and outer states has dramatically escalated the demand for ecology -based landscapes that address issues of biodiversity collapse, water scarcity, and wildfire threat. Creating landscapes to meet these challenges requires access to specialized knowledge that was not readily available. So, the Association of Professional Landscape Designers California Chapter (APLD CA)' realized that we needed to take this on and create an educational program to meet the need. A core curriculum developer attended one of Jerry's presentations and reported back saying, "We have got to have this guy help us develop our program." Jerry enthusiastically jumped on and committed to helping us develop The Slow the Barn Symposium - a 24-hour virtual educational program. Jerry set the stage, so to spew, for our entire Symposium, He provided the foundation and context, beginning with the larger story of the historical and ecological basis of - wildfire, including consequences and misperceptions. He gave an overview about policies and their impact on our ecosystems, and what these ecosystems have become over the years due to the exclusion of fire on the landscape. Jerry honed in on fire -adapted communities and the fact that wildfire is everyone`s fight. That really hit home. Designers have an integral role in creating landscapes in our communities. Our members and other participating professionals gained an understanding of differences between combustible and non-combustible homes and plantings; the home ignition zone concept; fire science and behavior, and fuel topociraphy; ignition basics of fuel, heat, and oxygen; fire transmission basics of radiation, convection, and conduction, and how all of this plays out in our landscapes. This Symposium was geared towards all professionals involved in commercial and residential landscaping. Jerry understood the audience, and he artfully, methodically, and clearly presented content that could have been very technical. He provided participants with the knowledge and language needed to apply what was learned going forward in their communications with clients, colleagues, regulators, and others. We believe the fo#lowing quotes from two participants beautifully expresses the importance of Jerry contributions and his commitment to education so we can do our part, indeed, we are all in this together: i 1 i P i 26 ALPD CA, through its Slow the Bum Symposium, has identified the critical factor to understanding and implementing the fire -resilient strategies needed to ensure the future safety of all Californians is to have express communication and collaboration between stakeholders from all related communities as an existential mission! The Slow the Bum Symposium provided very relevant information on all aspects of Landscaping (legal, design, maintenance) that apply to our current climatic environment. I think the information provided in the Symposium will make me a more knowledgeable designer,, I feel more confident about designing gardens that have the best possible chance of surviving a fire and I can also educate my clients (which is an important part of my design process!). An outstanding Symposium. Well clone! As two of the organizers of this Symposium, we especially want to share how much we appreciated Jerry's accessibility. While involved with projects and programs throughout the country, he was always responsive and made himself available from the initial planning stages all the way to delivering the program. His commitment to ensure that the highest level of relevant and practical best practices were delivered exceeded our expectations. We want to express our highest praise and recommendation for Jerry McAdams and McFire, LLC. 7A4"&IP Y 41�p 41* Martin Carrion van Rijn APLD CA Chapter President 1-5 � + . i CIE, I 'It 0i I �7k Id C JI, () f k) M 19 Cheryl Buckwalter APLD CA Chapter Advocacy Chair 4� �Iire UC � 2,l� � ~ » ° « ::: � : .... . ,..,. > > z COMMUNITY :>� �,WILDFIRE .>:§: .. . .,, �_>» �� _<<� 1:� §� � PROTECTION . :. ... .. . : � .§. §± y :«:i ) } )� \ i ? »§ � � \� }� � � \\ 2 � >,� :.� � ,COST PROPOSAL BUDGET Our team will use time tracking tools (e.g., OfficeTime app) to keep track of our time on the project. Our hourly rate fee schedule is as follows: Project Managar —Collaboration, Wildfire' Jerry McAdams Mitigation, Factiita#ion Training/Instruction, and Community Wildfire Protection Plans 7$2�5 Subcontractor - Collaboration, Wildfire I Justice Jones Mitigation, Evacuation Planning, Forestry, and ; $ 70 I Community! Wildfire Protection Plans Subcontractor -- EmergencyManagement, Dustin Tetrault Community Risk Redaction, Wildfire Mitigation, i $2C10 I and Community Wildfire Protection Plans' Manta Washburn Subcontractor - Education, Public Affairs and $75 S 'anish Translation Nate' Casebeer Subcontractor - GIS Specialist, Evacuation $75 I Planning,and Forestry' Tabled - MC Fire, LLC Hourly Rate Schedule for Project Team. This is a fixed price project for $154,000 which will include completion of all requested project deliverables noted in the task list from the MC Fire, LLC Technical Proposal. This fixed price will be inclusive of all projected expenses, including travel costs. This proposal is valid for a period of ninety (90) days from date of submission; full terms and conditions to be negotiated during the contract award process. Invoicing and payment terms will be determined during the contract award process with the City of Ashland and MC Fire, LLC. A more accurate representation of estimated costs can be ascertained through looking at individual responsibilities, deliverables, and benchmarks in the following table. Specific tasks and deliverables from the task list are encapsulated within these benchmarks and will be addressed throughout the Community Wildfire Protection Plan rewrite process. EyC Benchmark' 1: MC Fire, LLC will execute a contract for December 2023 $11 915 services wit>� the City of Ashland, Benchmark 2: Our team will conduct a review of existing relevant documents (e.g., codes, land -use planning; 2004' CWPP, etc.), and have a team meeting to discuss findings and strategies. We will then work with the City of Ashland project January 2024 $10,100 manager(s) to put together logistics for the first in -person Public Meeting/Open House, first Advisory Group meeting, and first four 4 working group meetings.____— Benchmark 3: Our team will facilitate the first in -person Advisory Group meeting, as well as the first in -person Public Meeting/Open House. These meetings will also have a virtual component, on Zoom, for individuals who are not able to attend in -person. MC Fire; LLC will also host the first four (4) working group meetings in -person, with a virtual component. The intent I 'would be to have the first Advisory Group meeting during the February 2024 $21,665 i day on Tuesday, the Open House on Tuesday evening, and then fallow up with two (2) working group meetings on Wednesday,, and two (2) working group meetings on Thursday of the same week. Our team will provide detailed meeting minutes for all attendees and individuals on the stakeholders list. Benchmark 4: MC' Fire, LLC will host an in -person Advisory i— Group meeting, and four (4) virtual working group meetings, spaced a couple of weeks apart, so meeting minutes and other March 2024 $12 220 information can be provided to all groups during the interim eriods. Benchmark-5: MC Fire LLC will host an in -person Advisor ,_ p y Group meeting, and four (4) virtual working group meetings, spaced a couple of weeks apart, so meeting minutes and other April 2024 $12220 information can be provided to all groups during the interim periods. Benchmark 6: MC` Fire, LLC will host an in -person Advisory Group meeting, and four (4) virtual working group meetings, spaced a couple of weeks apart, so meeting minutes and other May 2024 $12,220 information can be provided to all groups during the interim periods. Benchmark7: MC' Fire, LLC will host an in=person Advisory Group meeting, and four (4) virtual working group meetings, spaced a couple of weeks apart, so meeting minutes and other information can be provided to all groups during the interim June 2024 { $12220 periods. 1 ire LLB Disclaimer The range of costs listed is an estimate. They are not a warranty of final costs. Estimates are subject to change depending upon the extent of deliverables to be determined through a separate or expanded contract for services, Jerry McAdams, CWMS Certified Wildfire Mitigatib'A' Specialist Owner — Senior Wildfire Consultant MC Fire, LLC www.mcfirelic.com IR ®R PREFERRED EDUCATION PROVIDER .44141 RIL mus nCouncil Business Meeting Agenda Item Council Liaison Appointments Contact Alissa.kolodzinski@ashland.or.us Item Type Requested by Council El Update El Request for Direction 0 Presentation El Consent El Public Hearing El New Business N Old Business El ��'y'Eam This agenda item is to discuss the role of City Council liaisons to City Commissions, Standing Advisory Committees and Regional Boards. The attached copy ofAMC 2.O4]OOdelineates the current role ofCouncil Liaison appointments are made by the Mayor per AMC 2.04.100, Section G. REFERENCES & ATTACHMENTS 4ttachrnentl: AMC2.O24]OO Attachment 2:Council Liaison Assignments Page I of I 2.04.100 Council Liaisons to City Advisory Boards and Commissions I Ashland Municipal Code Page 1 of 3 2.04.100 Council Liaisons to City Advisory Boards and Commissions A. RoleaDo' Responsibilities ofCouncil Liaisons. 1. The primary role of Council Liaison is to facilitate [Or0n0uniCatiOD b2tvv2eD the City advisory body and the Council. A Council Liaison shall be an ex officio nonvoting member Vfthe advisory body, not aregular voting member, and shall not serve asChair, unless the Mayor specifically proposes, and Council approves, the appointment of the Council Liaison toact inavoting capacity and/or aSthe Chair tOCity advisory boards and/or ad -hoc committees, or unless the Ashland Municipal Code specifically requires the Liaison to serve as Chair or in a voting capacity. Notwithstanding the above, the Council Liaison to the Planning Commission shall be considered a nonmember Liaison and not an ex officio member as regards quasi-judicial matters. 2. City Councilors serve as liaisons to the City's regular and ad hoc advisory bodies and are expected to represent the full City Council objectively and accurately in interacting with such entities. 3. City Councilors may attend meetings of the City's regular and ad hoc advisory bodies as citizens of Ashland. When attending as a citizen, Council members must identify their comments as personal views or opinions and not as a representation of City Council policy. B. Attenclance. Liaisons should attend regular meetings of the regular and ad hoc advisory bodies to which they have been assigned as time permits and should make special efforts to attend meetings in response to specific requests to participate in discussions on topics the Council may need tobeaware ofnrprovide input on. |Dthe event aCouncil Liaison has difficulty attending, the Liaison should find aDalternate toattend orreview the video orother record of the proceeding. In the event of a continuing scheduling conflict, the Liaison should ask the Mayor to be reassigned. Liaisons shall not attend quasi-judicial proceedings when the final appeal orfinal decision istoo[could come before the City Council. C. Deliberation5. The City Council values diversity ofopinion. Asignificant 0|e of@Dadvisory body is to represent many points of view in the community and to provide the Council with advice based on a full spectrum of concerns and perspectives. Accordingly, Council Liaisons to City advisory bodies should not attempt to direct debate, lobby, or otherwise influence the direction or decisions of any advisory bodies to which they have been assigned. Council The Ashland Municipal Code is current through Ordinance 3203, passed November 2, 2021. 2.04A 00 Council Liaisons to City Advisory Boards and Commissions I Ashland Municipal Code Page 2 of 3 Liaisons are encouraged to field and answer questions as appropriate for an ex officio member of the advisory body. Undue influence over the decisions Ofany City advisory body shall he grounds for removal of a Liaison assignment as set forth in subsection H of this section. D. Respect for Presiding (}ffibeCCity Councilors attending advisory body meetings asLiaisons shall accord the same respect toward the Chair and other members @Sthey dotowards the Mayor, the presiding officer oreach other. E. Couno//n/o/7nadon. City Councilors will inform the advisory bodies t0which they have been appointed Liaison about Council agenda items and Council decisions that may beofinterest k} the advisory body. Liaisons shall also encourage advisory board members to attend Council meetings to keep abreast of Council action, policy matters and the activities of the City. F. Advice on Filling Vacancies. The Council Liaison for each advisory body, together with the advisory body chair and assigned staff liaison, will make recommendations to the Mayor for appointment of citizens to fill vacancies on their respective advisory bodies. G. Liaison AppointmentProcess and Term. The Mayor will appoint Councilors tOact aSCouncil Liaisons to each and every regular advisory commission or board. Councilors interested in a particular subject area should inform the Mayor of their interest, and the Mayor should take the expression of interest and/or a Councilor's preference into account when making appointment decisions. Liaison appointments shall befor a term ofone year unless otherwise expressly stated. Appointments are generally made onanannual basis inJanuary, and the Mayor shall make an effort to rotate Liaison assignments if there is more than one Councilor expressing a preference for aspecific appointment. H. Removal from a Liaison t.The Mayor oraCouncilor maybe removed for any reason from a specific Liaison assignment upon a two-thirds vote of the entire Council. (Ord, 3180§1'amended, 08/Z0/Z019;Ord. 31OO'amended, 201^tOrd. 30O2'amended, O2/18/2U10) The Ashland Municipal Code iscurrent through Ordinance 3203,passed November 2, The Ashland Municipal Code is current through Ordinance 3203, passed November 2, 2021. 2.04.100 Council Liaisons to City Advisory Boards and Commissions I Ashland Municipal Code Page 3 of 3 Disclaimer: The City Recorder's office has the official version 0fthe Ashland MuDidpa|Code. ordinance cited above. City Telephone: (541) 488-S307 Code Publishing Company The Ashland Municipal Code is current through Ordinance 3203, passed November 2, 2021. rA cu Ln O O ct 't cn • cj cn 't CA bz tZ 4- cd C 0 b-C C4� cz ct > > 0 0 4- -0 to c W Z 0 — 4 1 o 0 U CO -- 4- � V, E tmo E 4 E o o o 0 UO u 4-1 m -0 cu L, < cu C o -I-- " E 0 Z; 0 4� u U 0 U Ln m C: = m = 0 cu tw 0 u u > Q) 0 a) - Ln 0 —r- 0 U -t� U RS W Ln 0 0 4., 4� -u E 'E E 0 U G X E L—n E 41 0 -4-1 -C 4�1 E Ln a) c: C) 0 u 0C: C) cu Ln > 0 0 v Ln < 4- M 0 0 - 4 V) u CL Z3 4- E 4., 4- E w E ct -,2 o U 4., E (n Ln 4� Ln C: y, C 4N tB E 4 - - E V) C) Lv')� E (U a) :3 E _0 o E u .Vl u o E 0 o yS CO V) 0 V) a) < E E E u G, 0 Ln Q -I- U E L- Ln o 0 Ln 4- cu C) 0 0 > 4_ 4- 0 u 0 u m L- V) c U _I_- V' 4- 4- V) 0 41 U 4- 4- 4- -C 0 u co O < cl) u Lr- cu - -9-- 4- 0 -1-- 5 -c- u u) 4� to 4� < " 0) � 2 -4E CA COO) It O cd cd ay V, cd al 'ot m O rA C) "o C/5 Ln (Z) bC CA • V) C-t u 2) r-L 0 4 C/) c) U) O bLc cn En bJO 0 N From: Citk ofd<<>N;r9,aaots�.,.w�D To: Li LYR Oc;r udgL Qca: ids _,czttle Subject: Council Public Testimony Form Submitted Date: Tuesday, January 9, 2024 9:46:34 PM [EXTERNAL SENDER] *** FORM FIELD DATA*** Full Name: Andrew Seles Meeting Date : January 1.6, 2024 Type of Testimony: WRITTEN Written Testimony: I recently read on a facebook page that the Ashland City Council is considering a proposal to not open city cold weather shelters unless the temperature reaches 2.5 degrees F. In a word, this is unconscionable. This draconian proposal does not even take into consideration the windchill factor. Seldom is the wind not blowing through our valley. The wind chart calculator at NOAA shows that at 26 F with a 5 mph wind equates to a 20 degree temperature; 10 mph equates to a 16 degree temperature. (https://www.wpe.ncep.noaa.gov/html/windchillbody_txt.html). Since the body's internal temperature can go into hypothermia below 95 F, even the existing 32 degree threshold is too low. Although they do not suffer from the privileges wealth affords, the houseless in our community are also your constituents and, as fellow human beings, deserve our respect and assistance. Please reject this proposal. Thank you for your consideration. Andrew & Barbara Seles 475 West Nevada St. Ashland, OR 97520 *** USER INFORMATION *** SubscriberlD: -1 SubscriberUserName: SubscriberEmail: RemoteAddress: 66.241.70.76 RemoteHost: 66.241.70.76 RemoteUser: [EXTERNAL SENDER] *** FORM FIELD DATA*** Full Name: Erin Moline Meeting Date : January 16,2O24 Type ofTestimony: WRITTEN Written Testimony: I write to ask that the Ashland City Council express its support for an immediate ceasefire in Gaza, Palestine. The members of the city council have great power to represent their constituents wishes and beliefs to other elected representatives. The public is overall in favor of a ceasefire and end to the genocide occurring in Gaza, though our elected officials of all parties refuse to represent this consensus. This genocide would simply not be occurring without American money and support. And Israel shows no signs of slowing, regardless of what the Biden Administration says. Over 24,000 people have died in Gaza due to Israeli airstrikes since October 7th Over 10,000 of those deaths are children 100 children in Gaza lose at least one limb everyday in the Gaza strip The people of Gaza are under siege, with limited to no access to food, clothing and shelter. By supporting this genocide, our tax dollars are being used to break international law. The result of this action is this horrific ongoing genocide, as well as the destruction of the reputation of America as a land of freedom all over the world. Whether people in this country realize it or not, the reputation of the US is currently being destroyed. We are already beginning to see the repurcussions of this worldwide as Russia escalates its war in Ukraine. The US has lost all moral footing. But, please, for the sake of the children ofGaza. Call for CEASEFIRE. Sincerely, Erin Moline *** USER INFORMATION *** SubschbedD:-1 SubschberUserName: SubschberEmai|: RemoteAddres :GG.241.7O.76 Remo1eHost:56.341.7O.76 RemnteUser From: .('ity of A..sh!i,1Ed0_rej( To: (jjy gIL(Igg� �r; j."jgL[[jdLCottle -L — Subject: Council Public Testimony Form Submitted Date: Tuesday, January 16, 2024 8:46:41 AM [EXTERNAL SENDER] *** IORM FIELD DATA*** Full Name: Brianna Brown lim Meeting Date 1/16/2024 Type of Testimony: WRITTEN Written Testimony: On behalf of my family, we would like to demand a ceasefire on Palestine now. Please count us for a vote to dismantle the occupation of Palestine. *** USER INFORMATION SubscriberID: -1 SubscriberUserName: SubscriberEmail: RemoteAddress: 66.241.70.76 Remotel-lost: 66.241.70.76 RemoteUser: From: �;�ty„€aL6,,wlvlaLd Cher L( uJ To: 4 o Y Bc�s;, i alf r Il1rypudd CwQ,k —k, Subject: Council Public Testimony Form Submitted Date: Monday, January 15, 2024 7:29:48 PM [EXTERNAL SENDER] *** FORM FIELD DATA*** Full Name: Eliza Stron Meeting Date : January 16 2024 Type of Testimony: WRITTEN Written Testimony: I urge city council to set a precedent for other governments by calling publicly for a ceasefire in Gaza. Children are dying brutal deaths while we do not take action. *** USER INFORMATION *** SubseriberlD: -1 SubscriberUserName: SubscriberEmail: RemoteAddress: 66.241.70.76 RemoteHost: 66.241.70.76 RemoteUser: From: 6 " -W a V To: n da.. Lg, Subject: Council Public Testimony Form Submitted Date: Monday, January 15, 2024 8:30:48 PM [EXTERNAL SENDER] *** FORM FIELD DATA*** Meeting Date : 1/16/2024 Type of Testimony: WRITTEN Written Testimony: Dear Council members, I am counting on you to write a letter now to all our key political representatives calling for Israel to execute an Immediate Cease Fire NOW. Write to Senators Merkley and Wyden, to US Rep Cliff Bentz, President Biden, and Vice President Kamala Harris -- at a minimum. Call upon them to step up and call for a cease fire. I?m grateful that South Africa, the seat of Apartheid for many years, has made the case: Israel carpet bombing Gaza -- and the West Bank -- fits all the criteria of genocide. I guess they learned from their own history! Can we learn from ours? Stand up and call for a stop of this genocide NOW. With deep thanks for action toward peace, Lauren Oliver *** USER INFORMATION SubscriberID: -1 SubscriberUserNarne: SubscriberEmail: RemoteAddress: 66.241.70.76 Remotel-lost: 66.241.70.76 RemoteUser: From: .(.,i Of To: Subject: Council Public Testimony Form Submitted Date: Monday, January 15, 2024 9:09:34 PM [EXTERNAL SENDER] *** FORM FIELD DATA*** Full Name: Brenda B. Gould Meeting Date : Tuesday, Jan 16, 2023 Type of Testimony: WRITTEN Written Testimony: Dear Councilors, I write as a citizen of Ashland in support of the December 19 letter to the Council from Jewish Voice for Peace. I respectfully request that our City call on Senator Wyden and Congressman Bentz to demand a permanent ceasefire in Israel's War on Gaza as Senator Merkley has already done. For over 100 days, the US has aided Israel's government in the killing of civilians now totaling over 30,000 and killing of hundreds of relief workers and journalists. The Biden Administration has supplied aircraft and weapons including many "dumb bombs" and dozens of 2000 pound bombs to Israel, twice claiming emergency and shipping them without Congressional approval. Largely due to US government blind acceptance of all Israeli government actions in demolishing infrastructure and blocking relief, over 80 percent of the surviving Gazans are now starving and succumbing to illness. This month the World Court is expected to deliver a decision stating that it is plausible that Israel has committed g e nocide in Gaza. From that decision the world will conclude that the US has been implicit in the commission of the genocide. How horrible! We must insist that our Congressional delegation demand a permanent ceasefire now. *** USER INFORMATION SubscriberID: -1 SubscriberUserName: SubscriberEmail: RernoteAddress: 66.241.70.76 Remotel-lost: 66.241.70.76 RemoteUser: From: Cit To: L ely pry_ ¢Pk r D€;z�unda f.&Atle°:, Subject: Council Public Testimony Form Submitted Date: Monday, January 15, 2024 9:44:53 PM [EXTERNAL SENDER] *** FORM FIELD DATA*** Meeting Date : 1/16/24 Type of Testimony: WRITTEN Written Testimony: I support an Ashland City Council resolution calling on President Biden to demand and facilitate an immediate and permanent ceasefire. The Biden administration must also refrain from sending any more weapons to the Israeli government. We mourn for the Palestinian and Israeli people killed, and we continue to advocate with everything we have for the living. The Israeli government is threatening to commit genocide against Palestinians and denying their humanity. Israeli Prime Minister Netanyahu asserted: ?What we will do to our enemies will reverberate for generations.? The Israeli minister of defense called Palestinians ?human animals? and announced that the 16-year-long draconian siege on Gaza will now become a total closure, vowing, ?No electricity, no food, no water, no fuel. Everything is closed.? There are over two million Palestinians in Gaza, half of whom are children. Without intervention, this catastrophe threatens to become unimaginably more devastating. The unthinkable becomes acceptable when we deny people their humanity. We must fight to bring this devastating violence to an immediate end. Please urge President Biden to stop sending the Israeli military more weapons. Facilitate an immediate ceasefire. Millions of lives depend on it. Thank you *** USER INFORMATION *** SubscriberID: -1 SubscriberUserName: SubscriberEmail: RemoteAddress: 66.241.70.76 RemoteHost: 66.241.70.76 RemoteUser: rv\ Historian Examines Native America Genocide, its Legacy, and Survivorl January 20, 2021 - 12:09arn Jeffrey Ostler has spent the better part of three decades researching and teaching the thorny legacies of the American frontier. His conclusion: the wars the US government waged against Native Americans from the 1600s to the 1900s differed in a fundamental way from this country's other contemporaneous conflicts. "Against Native nations and communes," he says, was genocidal war."____I_..__ The Beekman Professor of Northwest and Pacific History at the University of Oregon believes that in their description of the conflicts with Native Americans, mainstream political and historical discourses in the United States have often obscured this deadiv distincti LOW WO VAN$ with talk by Ostler) I ((His new book, Surviving Genocide: Native Nations and the United States from the American Revolution to Bleeding Kansas, is a thorough and unflinching review of the evidence. From his vast survey of tribal histories, Ostler concludes that the massacres evidenced a consciously genocidal impulse. =Qobiii�d in 2019 and the first in a projected two -volume series, Surviving Genocide earned widespread acclaim in the academic field and notices from the popular press followed. The New York Review of Books concluded last summer the book "sets a bar from which subsequent scholarship and teaching cannot retreat." 0 Based on rigorous attention to treaty language, military records, demographi data, and the actual words of partpants, Surviving Genocide documents th mudrous intentios tht lurked beneath the idealized self -imaging oa f young American nation. I rena "In order to have a 'land of opportunity' required space to expand," Ostler notes. "Early American senses of 'freedom' fundamentally depended upon the taking of Native lands —which almost inevitably would lead to the taking of Native lives." From the beginning, he believes, US leaders understood and embraced this grim calculus. However, they obscured their true aims with a series of self- serving narratives built around the ideal of "civilization." At first, this was held forth as a precious and necessary gift the colonizers were offering to Indigenous populations. Later, "defending civilization" would be invoked as justification to kill u�s, Jeff Ostler, the Beekman Professor of Northwest and Pacific History at the University of Oregon While the United States' own sense of history was framed from the beginning by this "harmful evasion," Ostler points out that.Native people have seldom been fooled. W P— major theme of my book is something I call 'Indigenous awareness of genocide,"' he says. "The oratory of resistance leaders like Tecumseh shows they recognized that whites intended to kill them and steal their lands." n 1775, the Cherokee chief Tsi'yu-gunsini or "Dragging Canoe" noted: ,.."Whole Indian Nations have melted away like snowballs in the sun before the white man's advance. They leave scarcely a name of our people except those wrongly recorded by their destroyers ... Not being able to point out any further retreat for the miserable Tsalagi (Cherokees), the extinction of the whole race will be proclaimed." MI MV H was speaking in opposition to a treaty that proposed the Cherokees sell off 20 million acres of homeland —a large portion of present-day Kentucky and Tennessee. This tension exploded with the commencement of independence hostilities in July 1776; some Cherokee leaders sided with the Brsh, and in response the US charged thousands of colonial troops with "the utter extirpation of the Cherokee Nation." "During this conflict and others in the so-called Indian Wars, attacking whole communities of Native men, women, and children was planned policy of the US government and army," Ostler says. Of course, the intention to commit genocide is not sufficient to ensure its results. Native nations and communities persisted ike the Cherokees, some that were displaced claimed new homelands, laying the foundations of their perseverance to the present day. And through armed struggle, diplomacy, spiritual fortitude, and cultural stamina, a few eastern tribes overcame tremendous odds and retained portions of their ancestral homelands. Speaker Request Form THESFORM IS A PUBLIC RECORD TION. PROWDED WIIJBE MADE AVAILABLE TO THE PUBLIC Complete this form and return it to the City Recorder prior to the discussion of the item yaau wish to speak about Speak to the City Council from the table podium microphone. State your name and address for the record. Limit your comments to the amount of time given to you by the Mayor, usually 3 or 5minirtes. If you present written materials, please give a copy to the City Recorder for the record. You may give written comments to the City Recorder for the record if you do not wish to sp eak- (Comments can be added to the back of this sheet if necessary) Speakers are solely responsible for the content of their public statement. T o 4 ght.sMeet�ng Date L1�4' -(e Name RofftflaL Meeting Agenda topiditem number OR Topic for public forum (non agenda item) Ur� `1 4, 4k., Land Use Public Hearing indicate the following: Against: Challenge for Conflict of Interest or Bias you are challenging a member (a city councilor or a planning commissioner) with a conflict of interest bias, please write your allegation complete with supporting facts on this form and deliver it to the clerk mediately. Ile Presiding Officer will address the written- challenge with the member. Please be -pedful of the proceeding and do not interrupt. You may also provide testimony about the challenge ien you testify during the normal order of proceedings. ritten Comments/Challenge: e Public Meeting Law requires that all city meetings are open to the public. Oregon law does not voys require that the public be permitted to speak The Ashland City. Council generally invites the, blic to speak on agenda items and during public forum on non -agenda items unless time constraints zit public testimony. No -person has an absolute fight to speak or participate in every phase of a )ceeding. Please respect the order ofproceedings for public hearings and strictly follow the directions the presiding officer. Behavior or actions which are unreasonably loud or disruptive are disrespectful, d may constitute disorderly conduct. Offenders will be requested to leave the room. Officers of Speaker Request Form TIUSY 018Ib9C IS A PUBLIC RECOM) AU, INFORMAUON. PROVIDED WML BE MADE AVARABLE TOTHE PUBLIC 1) Complete this form and return it to the City Recorder prior to the discussion of the texn youwish to speak about. 2) Speak to the City Council from the table podium microphone. 3) State your mine and address for the record. 4) Limit your comments to the amount of time given to you by the Mayor, usually 3 or 5 minutes. 5) If you present written materials, please give a copy to the City Recorder for the record. 6) You may give written comments to the City Recorder for the record if you do not wish to speak. (Comments can be added to the back of this sheet if necessary) 7) Speakers are solely responsible for the content of their public statement. Agenda topic/it em number OR GZ V, Topic for public forum (non agenda item V _61 Land Use Public Hearing Please indicate the following: For: Against: Challenge for Conflict of Interest or Bias If you are challenging a member (a city councilor or a planning commissioner) with a conflict of interest or bias, please write your allegation complete with supporting facts on this form and deliver it to the clerk immediately. The Presiding Officer will address the written challenge with the member. Please be respectful of the proceeding and do not interrupt. You may also provide testimony about the challenge when you testify during the normal order of proceedings. Written Comments/Challenge:' The Public Meeting Law requires that all city meetings are open to the public. Oregon law does not always require that the public be permitted to speak The Ashland City Council generally invites the, public to speak on agenda item and during public forum on non -agenda items unless time constraints limit public testimony. No -person has an absolute fight to speak or participate in every phase oj'a proceeding. Please respect the order ofproceedings for public hearings and strictly follow the directions of the presiding officer. Behavior or actions -which are unreasonably loud or disruptive are disrespectful, and may constitute disorderly conduct. Offenders will be requested to leave the room Comments and statements by speakers do not represent the opinion of the City Council, City 011i-cers or employees or the City of Asliland- Speaker Request Form MISY ORM IS A -PUBLIC RECORD ALL IINFORMA'UON PROVIDED WILT, BEMADE AVAYLABLE TWITIF YUBLIC 1) Complete this form and return it to the City Recorder prior to the discussion of the ite I you wish to speak about. 2) Speak to the City Council from the table podium microphone. 3) State your name and address for the record. 4) Limit your comments to the amount of time given to you by the Mayor, usually 3 or 5 minutes. 5) If you pre -sent written materials, please give a copy to the City Recorder for the record. 6) You may give written comments to the City Recorder for the record if you do not wish to sP eak. (Comments can be added to the back of this sheet if necessary) 7) Speakers are solely responsible for the content of their public statement. Toniglvt' 's Mee"g I®ate 9 Name , _ /I- �_— I U1 Agenda topic/item numb Topic for public forum (non agenda item) mor Land Use Public Hearing Please indicate the following. For: Against: Challenge for Conflict of Interest or Bias If you are challenging a member (a city councilor or a planning commissioner) with a conflict of interest or bias, please write your allegation complete with supporting facts on this form and deliver it to The clerk immediately. The Presiding Officer will address the written challenge with the member- Please be respectful of the proceeding and do not interrupt_ You may also provide testimony about the challenge when you testify during the normal order of proceedings. Written Comments/Challenge: The Public Meeting Law requires that all city meetings are open to the public. Oregon law does not always require that the public be permitted to speak The Ashland City. Council generally invites the. public to speak on agenda items and during public forum on non -agenda items unless time constraints limit public testimony. No person has an absolute right to speak or participate in every phase oj'a proceeding. Please respect the order ofproceedings for public hearings and strictly follow the directions of thepresicling officer. Behavior or actions -which are unreasonably loud or disruptive are disrespectful, and may constitute disorderly conduct. Offenders will be requested to leave the room Comments and statements by speakers do not represent the opinion of the City Council, City Officers or employees or the City of Ashland- Speaker Request Form THIS FORM IS A IMBIACRECORD ALL INFORMATION PROVIDED Wn,L EE MADE AVAILABLE TO THE PUBLIC 1) Complete this form and return it to the City Recorder prior to the discussion of the item you wish to speak about, 2) Speak to the City Council from the table podiiiiii microphone. 3) State your name and address for the record. 4) Limit your comments to the amount of time given to you by the Mayor, usually 3 or 5 mimites. 5) If you present written materials, please give a copy to the City Recorder for the record- 6) You may give written comments to the City Recorder for the record if you do not wish to speak. (Comments can be added to the back of this sheet if necessary) 7) Speakers are solely responsible for the content of their public statement. aff-10 Agenda topic/item number. Topic for public forum (non agenda item) OR Land Use Public Hearin Please indicate the following: For: Against: Challenge for Conflict of Interest or Bias If you are challenging a member (a city councilor or a planning commissioner) with a conflict of interest or bias, please write your allegation complete with supporting facts on this form and deliver it to the clerk immediately. The Presiding Officer will address the written- challenge with the member. Please be respectful of the proceeding and do not interrupt- You may also provide testimony about the challenge when you testify during the normal order of proceedings. Written Comments/Challenge: The Public Meeting Law requires that all city meetings are open to the public. Oregon law does not always require that the public be permitted to speak The Ashland City Council generally invites the public to speak on agenda items and during public forum on non -agenda items unless time constraints limit public testimony. No -person has an absolute right to speak or participate in every phase of a proceeding. Please respect the order ofproceedings for public hearings and strictly follow the directions of the presiding officer. Behavior or actions which are unreasonably loud or disruptive are disrespectful, and may constitute disorderly condilct. Offenders will be requested to leave the room Comments and statements by speakers do not represent the opinion of the City Council, Cit), Officers or employees or the City of Asblaud, Speaker Request Form TMS FORM IS A PUBLIC RECORD 10 I -T,ABLE TO THE PUBLIC ifif Lit 4-L, 1 TaiLP-MA f LI, V E ILV4; E 1 V1, 1) Complete this form and return it to the City Recorder prior to the discussion of the item you wish to speak about. 2) Speak to the City Council from the table podium microphone. 3) State your name and address for the record. 4) Limit your comments to the amount of time given to you by the Mayor, usually 3 or 5 minutes. 5) If you present written materials, please give a copy to the City Recorder for the record. 6) You may give written comments to the City Recorder for the record if you do not wish to speak. (Comments can be added to the back of this sheet if necessary) 7) Speakers are solely responsible for the content of their public statement. RegWar Meeting Agenda topic/item number R Topic for public forum (non agenda item) Land Use Public Hearing Please indicate the following: For: Against: Challenge for Conflict of Interest or Bias If you are challenging a member (a city councilor or a planning commissioner) with a conflict of interest or bias, please write your allegation complete with supporting facts on this form and deliver it to the clerk immediately. The Presiding Officer will address the written challenge with the member. Please be respectful of the proceeding and do not interrupt. You may also provide testimony about the challenge when you testify during the normal order of proceedings. Written Comments/Challenge:' The Public Meeting Law requires that all city meetings are open to the public. Oregon law does not ahvays require that the public be permitted to speak The Ashland City Council generally invites the public to speak on agenda items and during public forum on non -agenda items unless time constraints limit public testimony. No person has an absolute right to speak or participate in every phase of a proceeding. Please respect the order ofproceedings for public hearings and strictly follow the directions of the presiding officer. Behavior or actions which are unreasonably loud or disruptive are disrespectful, and may constitute disorderly conduct. Offenders will be requested to leave the room Comments and statements by speakers do not represent the opinion of the City Council, City Offitcers or employees or the City of Ashland Speaker.Request Form TH-BY OIM IS A PUBLIC RECOM) ALL INFORMATION PROVIDED WIM, BE MADE AVSRABLY, TO THE PUBLIC 1) Complete this form and return it to the City Recorder prior to the discussion of the, �texa p�uwish to speak about 2) Speak to the City Council from the table podium microphone. 3) State your name and address for the record. 4) Limit your comments to the amount of time given to you by the Mayor, usually 3 or 51rinia-tes. 5) If you present written materials, please give a copy to the City Recorder for the record. 6) You may give written comments to the City Recorder for the record if you do not wish to speak. (Comments can be added to the back of this sheet if necessary) 7) Speakers are solely responsible for the content of their public statement. Tonight,.'s,Meeting Date- M 11MOMIMORIM Agenda topiclitem number OR Topic for public forum (non agenda item Land Use Public Hearing Please indicate the following: For: Against: Challenge for Conflict of Interest or Bias If you are challenging a member (a city councilor or a planning commissioner) with a conflict of interest or bias, please write your allegation *complete with supporting facts on this form and deliver it to the clerk immediately. The Presiding Officer will address the written challenge with the member- Please be respectful of the proceeding and do not interrupt. You may also provide testimony about the challenge when you testify during the normal order of proceedings. Written Comments/Challenge: The Public Meeting Law requires that all city meetings are open to the public. Oregon law does not always require that the public be permitted to speak The Ashland City, Council generally invites the. public to speak on agenda items and during public forum on non -agenda items unless time constraints limit public testimony. No person has an absolute right to speak or participate in every phase of a proceeding. Please respect the order of proceedings for public hearings and strictly follow the directions .of the presiding officer. Behavior or actions which are unreasonably loud or disruptive are disrespectful, and may constitute disorderly conduct. Offenders will be requested to leave the room Comments and statements by speakers do not represent the opinion of the City Council, City Offacers or cruployces or the City of Ashland- Speaker Request Form TMSF.ORM IS A PU13LIC RECORD 'ItIL 3UJ- 11 11' v I d I 1) Complete this form and return it to the City Recorder prior to the discussion of the item you wish to speak about. 2) Speak to the City Council from the table podium microphone. 3) State your name and address for the record. 4) Limit your comments to the amount of time given to you by the Mayor, usually 3 or 5 minutes. 5) If you present written materials, please give a copy to the City Recorder for the record. 6) You may give written comments to the City Recorder for the record if you do not wish to speak, (Comments can be added to the back of this sheet if necessary) 7) Speakers are solely responsible for the content of their public statement. Agenda topiclitem numbe OR Topic for public forum (non agenda item) .,and Use Public Hearing Please indicate the following: For: Against: Challenge for Conflict of Interest or Bias If you are challenging a member (a city councilor or a planning commissioner) with a conflict of interest or bias, please write your allegation complete with supporting facts on this form and deliver it to the clerk immediately. The Presiding Officer will address the written challenge with the member. Please be respectful of the proceeding and do not interrupt. You may also provide testimony about the challenge when you testify during the normal order of proceedings. Written Comments/Challenge: The Public Meeting Law requires that all city meetings are open to the public. Oregon law does not always require that the public be permitted to speak The Ashland City Council generally invites the public to speak on agenda items and during public forum on non -agenda items unless time constraints limit public testimony. No -person has an absolute tight to speak or participate in every phase of a proceeding. Please respect the order ofproceedings for public hearings and strictly follow the directions of the presiding officer. Behavior or actions which are unreasonably loud or disruptive are disrespeq&l, and may constitute disorderly conduct. Offenders will be requested to leave the room Comments and statements by speakers do not represent the opinion of the City Council, City Officers or employees or the City of Asbland- Speaker Request Form TMS FORM IS A PUBLIC RECORD _KV101,111-1.1JAV PIMA JIF-IiLAV J.- 1) Complete this form and return it to the City Recorder prior to the discussion of the item you wish to speak about 2) Speak to the City Council from the table podium microphone. 3) State your name and address for the record. 4) Limit your comments to the amount of time given to you by the Mayor, usually 3 or 5 minutes. 5) If you present written materials, please give a copy to the City Recorder for the record. 6) You may give written comments to the City Recorder for the record if you do not wish to speak. (Comments can be added to the back of this sheet if necessary) 7) Speakers are solely responsible for the content of their public statement- RegWaLMeeting Agenda topic/item number OR Topic for public forum (non agenda ite m Land Use Public Hearin Please badicate the following: For: Against: Challenge for Conflict of Interest or Bias If you are challenging a member (a city councilor or a planning commissioner) with a conflict of interest or bias, please write your allegation complete with supporting facts on this form and deliver it to the clerk immediately. The Presiding Officer will address the written challenge with the member. Please be respectful of the proceeding and do not interrupt. You may also provide testimony about the challe'ngo when you testify during the normal order of proceedings. Written Comments/Challenge: The Public Meeting Law requires that all city meetings are open to the public. Oregon law does not always require that the public he permitted to speak The Ashland City. Council generally invites the public to speak on agenda items and during public forum on non -agenda items unless time constraints limit public testimony. No person has an absolute fight to speak or participate in every phase of a proceeding. Please respect the order ofproceedings for public hearings and strictly follow the directions of the presiding officer. Behavior or actions which are unreasonably loud or disruptive are disrespec�I, and may constitute disorderly conduct. Offenders will be requested to leave the room Comments and statements by speakers do not represent the opinion of the City Council, City Officers or employees or the City of Ashland. Speaker Request Form TMS ORIS A PUBLIC RECORD ALL TWOTWIMOV %1111' BM114L Till'-1WE PJTT--J� 1) Complete this form and return it to the City Recorder prior to the discussion of the item you wish to speak about. 2) Speak to the City Council from the table podiuin microphone. 3) State your name and address for the record. 4) Limit your comments to the amount of time given to you by the Mayor, usually 3 or 5 minirtes. 5) If you present written materials, please give a copy to the City Recorder for the record. 6) You may give written comments to the City Recorder for the record if you do not wish to speak. (Comments can be added to the back of this sheet if necessary) 7) Speakers are solely responsible for the content of their public statement_ Agendatopiclitern number OR Topic for (4 1-i —Cforum 11 agenda item) Land Use Public Hearin Please indicate the followm*g: For: Against: Challenge for Conflict of Interest or Bias If you are challenging a member (a city councilor or a planning commissioner) with a conflict of interest or bias, please write your allegation complete with supporting facts on this form and deliver it to the clerk immediately. The Presiding Officer will address the written challenge with the member. Please be respectful of the proceeding and do not interrupt. You may also provide testimony about the challenge when you testify during the normal order of proceedings. Written Comments/Challenge: The Public Meeting Law requires that all city meetings are open to the public. Oregon law does not always require that the public be permitted to speak The Ashland City Council generally invites the public to speak on agenda item and during public forum on non -agenda items unless time constraints limit public testimony. No person has an absolute tight to speak or participate in every phase of a proceeding. Please respect the order ofproceedings for public hearings and strictly follow the directions of the presiding officer. Behavior or actions which are unreasonably loud or disruptive are disrespectful, and may constitute disorderly condoct. Offenders will be requested to leave the room Comments and statements by speakers do not represent the opinion of the City Council, City Officers or employees or the City of Ashland- Speaker Request Form TMS FORM IS A PUBLIC RECORD Isu-� I LJ-d 1) Complete this form and return it to the City Recorder prior to the discussion of the item you wish to speak about. 2) Speak to the City Council from the table podium microphone. 3) State your name and address for the record. 4) Limit your comments to the amount of time given to you by the Mayor, usually 3 or 5 minu-tes. 5) If you present written materials, please give a copy to the City Recorder for the record. 6) You may give written comments to the City Recorder for the record if you do not wish to speak. (Comments can be added to the back of this sheet if necessary) 7) Speakers are solely responsible for the content of their public statement. Tonight's' Meeting Date Name C� Agenda topic/item number No Topic for public forum (non agenda item) c) '-o �s s C- Land Use Public HpnLiag Please indicate the following: For: Against: Challenge for Conflict of Interest or Bias If you are challenging a member (a city councilor or a planning commissioner) with a conflict of interest or bias, please write your allegation complete with supporting facts on this form and deliver it to the clerk immediately. The Presiding Officer will address the written challenge with the member. Please be respectful of the proceeding and do not interrupt. You may also provide testimony about the challenge when you testify during the normal order of proceedings. Written Comments/Challenge: The Public Meeting Law requires that all city meetings are open to the public. Oregon law does not always require that the public be permitted to speak The Ashland City Council generally invites the public to speak on agenda items and during public forum on non -agenda items unless time constraints limit public testimony. No person has an absolute right to speak or participate in every phase of a proceeding. Please respect the order of proceedings for public hearings and strictly follow the directions of the presiding officer. Behavior or actions which are unreasonably loud or disruptive are disrespectful, and may constitute disorderly conduct. Offenders will be requested to leave the room Comments and statements by speakers do not represent the opinion of the City Council, City Officers or employees or the City of Ashland- Speaker Request Form TMS Y ORM IS A PUBLIC RECORD '41ii—AiriJ Mr-A-11 C �M� Jj _tj V IT 7Lr� ,t 1) Complete this form and return it to the City Recorder prior to the discussion of the item you wish to speak about. 2) Speak to the City Council from the table podium microphone. 3) State your name and address for the record. 4) Limit your comments to the amount of time given to you by the Mayor, usually 3 or 5 minutes. 5) If you present written materials, please give a copy to the City Recorder for the record. 6) You may give written comments to the City Recorder for the record if you do not wish to speak, (Comments can be added to the back of this sheet if necessary) 7) Speakers are solely responsible for the content of their public statement_ Agenda topic/item number ;V2, OR Topic for public forum (non agenda item Land Use Public HKIn Please indicate the following: For: Against: Challenge for Conflict of Interest or Bias If you are challenging a member (a city councilor or a planning commissioner) with a conflict of interest or bias, please write your allegation complete with supporting facts on this form and deliver it to the clerk immediately. The Presiding Officer will address the written challenge with the member. Please be respectful of the proceeding and do not interrupt. You may also provide testimony about the eballenge when you testify during the normal order of proceedings. Written Comments/Challenge: The Public Meeting Law requires that all city meetings are open to the public. Oregon law does not always require that the public be permitted to speak The Ashland City Council generally invites the public to speak on agenda items and during public forum on non -agenda items unless time constraints limit public testimony. No person has, an absolute tight to speak or participate in every phase of a proceeding. Please respect the order ofproceedings for public hearings and strictly fallow the directions of the presiding officer. Behavior or actions which are unreasonably loud or disruptive are disrespecycul, and may constitute disorderly con6luct. Offenders will be requested to leave the room Comments and statements by speakers do not represent the opinion of the City Council, City Officers or employees or the City of Ashland- Speaker Request Form TMS FORM IS A PUBLIC RECORD TI—V jr 1) Complete this form and return it to the City Recorder prior to the discussion of the item you wish to speak about. 2) Speak to the City Council from the table podium microphone. 3) State your name and address for the record. 4) Limit you comments to the amount of time given to you by the Mayor, usually 3 or 5 minutes. 5) If you present written materials, please give a copy to the City Recorder for the record. 6) You may give written comments to the City Recorder for the record if you do not wish to speak. (Comments can be added to the back of this sheet if necessary) 7) Speakers are solely responsible for the content of their public statement Agenda topic/item number----Ji-;4 OR Topic for public forum (non agenda item) 0 pv\"d Land Use Public Hearin Please indicate the following: For: Against: Challenge for Conflict of Interest or Bias If you are challenging a member (a city councilor or a planning commissioner) with a conflict of interest or bias, please write your allegation complete with supporting facts on this form and deliver it to the clerk immediately. The Presiding Officer will address the written challenge with the member. Please be respectful of the proceeding and do not interrupt. You may also provide testimony about the challenge when you testify during the normal order of proceedings. Written Comments/Challenge: The Public Meeting Law requires that all city meetings are open to the public. Oregon law does not always require that the public be permitted to speak The Ashland Chy. Council generally invites the public to speak on agenda items and during public forum on non -agenda items unless time constraints limit public testimony. No person has an absolute right to speak or participate in every phase of a proceeding. Please respect the order ofproceedings for public hearings and strictly follow the directions of the presiding officer. Behavior or actions which are unreasonably loud or disruptive are disrespecyul, and may constitute disorderly conduct. Offenders will be requested to leave the room Comments and statements by speakers do not represent the opinion of the City Council, City Officers or employees or the City of Ashland. Speaker Request.Form TIRSFORM IS A PUBLIC RFCORD AIA� INFORMATION PROVIDED WHA, BE MADE AVAMABLETOTHE PUBLIC 1) Complete this form and return it to the City Recorder prior to the discussion of the item you wish to speak about. 2) Speak to the City Council from the table podium microphone. 3) State your name and address for the record. 4) Limit your comments to the amount of time given to you by the Mayor, usually 3 or 5 minutes. 5) If you present written materials, please give a copy to the City Recorder for the record- 6) You may give written comments to the City Recorder for the record if you do not wish to speak. (Comments can be added to the back of this sheet if necessary) 7) Speakers are Solely responsible for the content of their public statement - Agenda topielitem number P C-1 Topic for public forum (non agenda item Land Use Public Hearing Please indicate the following: For: J Against: Challenge for Conflict of Interest or Bias If you are challenging a member (a city councilor or a planning commissioner) with a conflict of interest or bias, please write your allegation complete with supporting facts on this form and deliver it to the clerk immediately. The Presiding Officer will address the written challenge with the member- Please be respectful of the proceeding and do not interrupt- You may also provide testimony about the challenge when you testify during the normal order of proceedings. Written Comments/Challenge: The Public Meeting Law requires that all city meetings are open to the public. Oregon law does not always require that the public he permitted to speak The Ashland City Council generally invites the. public to speak on agenda items and during public forum on non -agenda items unless time constraints limit public testimony. No -person has an absolute right to speak or participate in every phase of a proceeding. Please respect the order ofproceedings for public hearings andstrictly a follow the directions of presiding officer. Behavior or actions which are unreasonably loud or disruptive are disrespectful, and may constitute disorderly conduct. Offenders will be requested to leave the room Comments and statements by speakers do not represent the opinion of the City Council, City OfFacers or employees or the City of Asliland. Speaker Request Form TMS FORM IS A PUBLIC RECORD I 1p-TjM'- Lg-#j-jjj-R?'j#'3'jj , —,nj 1) Complete this form and return it to the City Recorder prior to the discussion of the item You wish to speak about. 2) Speak to the City Council from the table podium microphone. 3) State your name and address for the record. 4) Limit your comments to the amount of time given to you by the Mayor, usually 3 or 5 minutes. 5) If you present written materials, please give a copy to the City Recorder for the record. 6) You may give written comments to the City Recorder for the record if you do not wish to speak. (Comments can be added to the back of this sheet if necessary) 7) Speakers are solely responsible for the content of their public statement- RegWaLMeeting Agenda topic/item number OR Topic for public forum (non agenda item A/ei Land Use Public Hearin Please indicate the following: For: Against: Challenge for Conflict of Interest or Bias If you are challenging a member (a city councilor or a planning commissioner) with a conflict of interest or bias, please write your allegation complete with supporting facts on this form and deliver it to the clerk immediately. The Presiding Officer will address the written challenge with the member. Please be respectful of the proceeding and do not interrupt. You may also provide testimony about the challenge when you testify during the normal order of proceedings. Written Comments/Challenge:' The Public Meeting Law requires that all city meetings are open to the public. Oregon law does not always require that the public be permitted to speak no Ashland City Council generally invites the public to speak on agenda items and during public forum on non -agenda items unless time constraints limit public testimony. No -person has an absolute fight to speak or participate in every phase of a proceeding. Please respect the order ofproceedings for public hearings and strictly follow the directions ,of the presiding officer. Behavior or actions which are unreasonably loud or disruptive are disrespectful, and may constitute disorderly conduct. Offenders will be requested to leave the room Comments and statements by speakers do not represent the opinion of the City Council, City Officers or employees or the City of Ashland_ Speaker Request Form '11H,SY ORM IS A PUBLIC RECORD ALL INFORTKATION PROVIDED WHL BE MADE AVA-H ABLE TO 'HIE PUBIAC 1) Complete this form and return it to the City Recorder prior to the discussion of the item y¢�u wish to speak about 2) Speak to the City Council from the table podium microphone. 3) State your name and address for the record. 4) Limit your comments to the amount of time given to you by the Mayor, usually 3 or 5minuics. 5) If you present written materials, please give a copy to the City Recorder for the record. 6) You may give written comments to the City Recorder for the record if you do not wish to speak. (Comments can be added to the back of this sheet if necessary) 7) Speakers are solely responsible for the content of their public statement. Tonight.'s Meeting Date: —".]l k��o ".N,4�44' Name ReeWar Meetina Agenda topic/item number 3 OR Topic for public forum (non agenda Land Use Public Hearin Please indicate the following: For:-- Against: Cballenge for Conflict of Interest or Bias If you are challenging a member (a city councilor or a planning commissioner) with a conflict of interest or bias, please write your allegation complete with supporting facts on this form and deliver it to the clerk immediately. The Presiding Officer will address the written- challenge with the member- Please be respectful of the, proceeding and do not interrupt. You may also provide testimony about the challenge when you testify during the normal order of proceedings. Written Comments/Challenge: The Public Meeting Law requires that all city meetings are open to the public. Oregon law does not always require that the public be permitted to speak no Ashland City. Council generally invites the. public to speak on agenda items and during public forum on non -agenda items unless time constraints limit public testimony. No -person has an absolute fight to speak or participate in every phase of a proceeding. Please respect the order ofproceedings for public hearings andstrictly follow the directions of the presiding officer. Behavior or actions which are unreasonably loud or disruptive are disrespectful, and may constitute disorderly condact. Offenders will he requested to leave the room Comments and statements by speakers do not represent the opinion of the City Council, City Officers or employees or the City of Ashland. A Proclamation for Martin Luthier King Jr. Day 2024 WHEREAS, yesterday, we honored the Reverend Dr. Martin Luther King, Jr., who dedicated his life to the values of social justice and opportunity for all; and WHEREAS, we remember his legacy as an American hero and tireless social activist, who called upon our county to ensure equal justice under the law; and WHEREAS, the Civil Rights movement of the 1960's has profoundly impacted the course of American history and continues to shape the direction and debate of our society; and WHEREAS, Dr. King admonished us to love, not hate; to seek justice not revenge; to confront the violence of others with courageous acceptance, not angry violence of our own; and WHEREAS, Dr. King encouraged Americans to come together, regardless of age, race, or creed, to strengthen their communities, to alleviate poverty, and to value the dignity and respect inherent in all people; and WHEREAS, The Congress and the President of the United States established by law, in 1986, a national holiday to commemorate the anniversary of Dr. King's birth. NOW, THEREFORE, I, Tanya Graham, Mayor of the City of Ashland, Oregon, on behalf of the City Council, do hereby acknowledge Martin Luther King Jr., Day and call upon the people of Ashland to reflect upon our individual attitudes and prejudices and to establish or renew our commitments to equal justice under the law and respect for our fellow human beings. In Ashland we are Better Together. Dated this 16'h day of January 2024 �� & 4,j"� Tonya Graham, Mayor Alissa Kolodzinski, City Recorder 60r �ette2 51agd/e-