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HomeMy WebLinkAbout2022-09-22 Study SessionC 1 T Y O F -ASHLAND CITY COUNCIL STUDY SESSION Monday, September 19, 2022 HELD HYBRID - Council and some City Staff will be live in the Council Chambers, 1175 E. Main Street. Citizens and presenters will be joining via zoom View on Channel 9 or Channels 180 and 181 (for Charter Communications customers) or live stream via rvtv.sou.edu select RVTV Prime. Written and oral testimony will be accepted for public input. For written testimony, email public-testimony(i ,ashland.or.us using the subject line: Ashland City Council Public Testimony. For oral testimony, fill out a Speaker Request Form at ashland.or.us/speakerreauest and return to the City Recorder. The deadline for submitting written testimony or speaker request forms will be at 10 a.m. on the day of the Study Session meeting and must comply with Council Rules to be accepted. 5:30 PM Study Session 1. Public Input (15 minutes, maximum) 2. Resolution 2022-24 Creating Standing Advisory Committees 3. City Attorney Report on City Council/City Manager Authority Respecting Park and Recreation 4. Look Ahead 5. Adjournment In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735- 2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I). COUNCIL MEETINGS ARE BROADCAST LIVE ONLINE RVTV.SOU.EDU (SELECT CHANNEL RVTV PRIME), ON LOCAL CHANNEL 9, OR ON CHARTER CABLE CHANNEL 180 OR 181. VISIT THE CITY OF ASHLAND'S WEB SITE AT WWW.ASHLAND.OR.US. Council Study Session September 19, 2022 Agenda Item Resolution 2022-24 Creating Standing Advisory Committees to the City Council From Joseph Lessard City Manager Contact joe.lessardCaD-ashland.or.us; 541-522-2103 Item Type Requested by Council ❑ Update ❑ Request for Direction ® Presentation ❑ SUMMARY The City council voted by informal ballot at the May 23, 2022, Special Called Business Meeting to restructure (reduce and rename) advisory bodies reporting to the City Commission from an approximate seventeen commissions to the following: • Commissions (continuing) — with specific areas of program discretion or policy implementation responsibility o Park and Recreation Commissions o Planning Commission • Standing Advisory Committees — with continuing areas of Council advisory responsibility o Climate and Environment Advisory Committee (CEPAC; combining Climate Policy and Conservation & Climate Outreach Commissions) o Historic Preservation Advisory Committee (HPAC; to support historic dist. certifications) o Housing & Human Services Advisory Committee (HHSAC) o Public Arts Advisory Committee (PAAC) o Social Equity and Racial Justice Advisory Committee (SERJAC) • Management Advisory Committees o A number of ad hoc management advisory committees can be established by City management to providing support technical assistance in the review and development of recommendations for the City Council and continuing commissions, including: ■ Airport ■ City Band ■ System Development Charge (SDC) ■ Transportation ■ Trees and Urban Forest ■ Wildfire Safety During consideration of this topic at the August 2, 2022, City Council Business Meeting, staff was directed to schedule a Study Session for further discussion of the resolution to consolidate commissions into the above listed standing advisory bodies. The first step in restructuring the City Council advisory bodies is the establishment of the above identified Standing Advisory Committees and acknowledgment of potential Management Advisory Committees (MACS) by adoption of a City Council resolution. The attached draft of Resolution 2022-24, with tracked in Page 1 of 2 C I T Y O F -AS H LA N D redline changes since August 2°a for review purposes, have recommended updates based on continued input from the community and City Council Members. The next step following adoption of the resolution will include the City Attorney returning to the City Council with updates and deletions of current Ashland Municipal Codes (AMCs) related to the restructuring of City commissions. Resolution 2022-24 includes direction to the City Attorney to return to the City Council with the corresponding necessary AMC changes. Finally, members of Standing Advisory Committees will be appointed by the Mayor with the consent of the City Council. ACTIONS, OPTIONS & POTENTIAL MOTIONS City Council adoption of Resolution 2022-24 establishing City Council Standing Advisory Committees and acknowledging the potential convening of Management Advisory Committees by City management. STAFF RECOMMENDATION City staff recommends adoption of Resolution 2022-24 establishing City Council and acknowledging Management Advisory Committees. FISCAL IMPACTS The restructuring of City commissions to standing advisory committees as outlined above is intended to reduce the need for staff support of formal commissions and adjust the number and character of City Council advisory bodies. REFERENCES & ATTACHMENTS • Draft Resolution 2022-24 (with all updates included and tracked in redline since the August 2, 2022, Council Business Mtg.) • Draft Resolution 2022-24 (with all updates included without redlining since the August 2, 2022, Council Business Mtg.) Page 2 of 2 CITY OF -ASHLAND DRAFT — 9/16/2022 RESOLUTION NO.2022-24 A RESOLUTION ESTABLISHING CITY COUNCIL AND MANAGEMENT ADVISORY COMMITTEES RECITALS: A. Whereas the citizens of Ashland have a strong history of voluntary service to their community, including on advisory bodies to the City of Ashland (City); and B. Whereas Ashland citizens have important practical and technical knowledge on issues and topics important to sustaining the quality of life in the city and on the operational effectiveness of the City of Ashland organization; and C. Whereas the City Council of the City of Ashland has an interest in promoting continued community participation in advising the City Council and City management. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ASHLAND, OREGON, RESOLVES AS FOLLOWS: SECTION 1. Procedure and Guidance for advisory committees to the City Council and City staff include the following: A. Each advisory committee shall serve solely as an advisory body whose actions or recommendations shall not be considered as City policy or the establishing of City policy or as final decisions of the City and are therefore not subject to administrative or judicial appeal. Each advisory committee will provide service that does not conflict with the functioning of City departments or other government agency and shall have no executive or administrative powers or civil rights investigatory or enforcement authority. Attendance at an orientation or training session for standing advisory committee members, when offered, is required before they are permitted to further exercise voting rights at committee meetings. The City Manager will provide at least an annual orientation or training session update to all standing advisory committees and will be responsible for assigning City staff support for the work of the advisory committees. Except as otherwise expressly stated, standing advisory committees shall observe policies and meeting and conduct rules consistent with those set forth for commissions and boards 1 in AMC 2.10, Uniform Policies and Operating Procedures for Advisory Commissions and Boards, including its meeting and attendance, and code of ethics provisions. B. Advisory committee members shall serve as individuals exercising their own best judgement and not as delegates for their respective organization or groups. Committees and their members are not official representatives of the City of Ashland and may not present their committees recommendations or their personal opinions or points of view as representative of the City's policy or operational perspectives. Prior to speaking publicly on behalf of their respective advisory committee, members must secure the permission of their committee to represent the activities or recommendations of their committee. C. A quorum of each standing advisory committee shall consist of more than one-half (%2) of the total number of its current Council -confirmed voting members, but in no case fewer than three (3) members. Appointed voting and alternative members of a standing advisory committee may not name a substitute or alternate member to attend a meeting of their advisory committee on their behalf. Nonvoting ex-officio members, staff, and liaisons do not count toward the quorum. Appointed voting and alternate members of a standing advisory committee need not be physically present at a meeting if another means of attendance (e.g., telephonic, internet, etc.) has been established by the membership and public meetings law requirements are met. At least a majority of the quorum is necessary to adopt any motion; some motions may require the affirmative vote of at least two-thirds of the members present. A voting or alternative member of a standing advisory committee should provide at least a 48-hour notice to both their committee's chairperson and the City Manager appointed ex-officio committee staff support member regarding any planned absence from a scheduled meeting of the advisory committee. In the event an unexpected or emergency absence, the member should notify their advisory committee's chairperson, or the appointed staff support individual within a reasonable time in advance of the meeting. If the members in attendance do not constitute a quorum, staff or invitees may make informational presentations provided (1) Notes describing the presentations and discussions are made and posted on the City website; (2) no motion, debate or vote or any other official business other than adjournment takes place; and (3) all topics advertised are automatically added to the agenda for the next regularly scheduled meeting. D. Standing advisory committees may request voluntary testimony but may not compel an individual or organization to appear before it or respond to questions. E. Advisory bodies may consult with other city advisory committees on matters of mutual interest in the course of developing recommendations to bring to the City Council or City Management. It will be the responsibility of advisory committee chairpersons to work or meet informally as needed to coordinate the activities or coordination of matters between their committee and other advisory committees. 2 F. Standing advisory committee members (voting, alternative and non -City staff ex-officio) will be appointed by the Mayor with the consent of the City Council. Council confirmed standing advisory committee appointments shall have three (3) year terms. Members of city commissions with corresponding responsibilities as the standing advisory committees will be invited by the City Recorder to confirm their interest in appointment by the Mayor without the necessity of submitting a formal new appointment application. New applicants must submit formal application with the City Recorder for Committee appointment. All regular terms commence with appointment and shall expire on April 30 of the third year. In the case that a new committee member is appointed to fill the remainder of a recently vacated voting position, the new member will be eligible for re- appointment at the end of the partial term they are completing. The City Manager will appoint all ex-officio City staff support committee members. The Mayor, with City Council confirmation, will appoint Council liaisons to each of the standing advisory committees. Council liaisons shall be non -voting ex-officio members of the corresponding committees. G. Standing advisory committees shall be governed by AMC 2.10 — Uniform Policies and Operating Procedures for Advisory Commission and Boards. Council liaisons will be assigned for standing advisory committees per AMC 2.04.100. Standing advisory committees will be reviewed by the City Council approximately every three years as to their assigned responsibilities, level of effectiveness and the need for their continued role and existence. H. In keeping with the diversity, equity, and inclusion goals of the City of Ashland, efforts will be made to ensure that information regarding standing advisory committee vacancies and the application process is readily available and advisory committees are made up of residents that represent the diverse populations within the City. All committees shall assist the City of Ashland in ensuring that city programs related to the charge of the committee are equitable for all community members, including low-income, young people, persons of color, the elderly, and those living with disabilities. Standing advisory committees may have up to two additional non -voting, ex-officio student/youth members who are of high school or college age. Unless otherwise stipulated below, voting and alternate standing advisory committee members will be comprised of individuals who reside within the City except one (1) member from each advisory committee may be an at -large member living within the City's urban growth boundary. Ex-officio members are not required to be residents within the City or the urban growth boundary. Voting and alternate members must be over eighteen (18) years of age. J. All standing advisory committees serve at the pleasure of the City Council and shall deliver to the Council an annual report on their activities and accomplishments in the preceding year and provide to the Council for its approval the priorities and workplan for the succeeding year. Standing advisory committees are expected to work with and advise the City Management and City Attorney to insure their committee recommendations are aligned with City Council priorities and can be implemented within the City's resources and legal authority. Commissions transitioning under this resolution to become either standing advisory committees, or potentially to MAC status, are requested to complete any current work to develop recommendations for the City Council and advance them for consideration. These recommendations my advance either as a direct final report or presentation to the City Council or may be advance to the corresponding advisory committee or City Manager for reporting to the City Council. K. The City Attorney is directed to return to the City Council in a timely manner with any updates, changes, or deletions to the Ashland Municipal Code to establish the here identified standing advisory committees as replacements for their corresponding city commissions or boards and to establish them as "Regular" advisory bodies per AMC 2.04. SECTION 2. Standing Advisory Committees to the City Council are established and responsible for the purposes indicated in the following: A. Climate and Environment Advisory Committee (CEAC) A Climate and Environment Advisory Committee (CEAC) is established by the City Council. The CEAC should reflect and represent a wide range of community interests and perspectives. Such interests should include, but not be limited to, climate change and environment, public health, energy efficiency and renewable energy, low and moderate - income households needs, economic development, social equity, and sustainable economic development. The CEAC will consist of up to nine (9) voting members and up to four (4) optional ex- officio members as provided here. The CEAC will strive to include at least two (2) voting members who are 35 years old or younger at the time of appointment. The four ex-officio, non -voting member positions are reserved for one (1) representative of the solid waste franchisee for the City; and one (1) representative from Southern Oregon University (SOU) administration/faculty; one (1) representative from the Ashland School District administration/facility, and one (1) representative appointed by the City Manager to provide support to the committee. In addition to the voting members, the CEAC may have up to two (2) individuals designated as alternate members. Alternate committee members may be seated to fill the role and responsibility of a voting member at a meeting of the CEPAC that does not have a quorum of voting members in attendance at roll call of the meeting. The rotating seating order between the two (2) alternative committee members in attendance at a CEAC meeting, shall be established by Mayoral designated order at the time of their appointment. Faculty or student ex-officio members of CEPAC may be appointed to be alternative members. The CEAC shall be responsible for assisting the City in the following: 4 Recommending strategies, actions, and programs related to the wise and efficient use of community and environmental resources and related to addressing climate change, including in: • Climate mitigation and climate smart adaption initiatives, including in Ashland's Climate and Energy Action Plan (CEAP) and its updates, and their incorporation in updates or changes to City ordinances, administrative rules and processes • materials management, waste prevention, reduction, and recycling • Electricity, water, and natural resource usage • Renewable resource options • Air and water quality action planning, including reducing GHG emissions ii. Recommending CEAP implementation steps or improvements on behalf of the community and for City operations iii. Providing information to staff and the City Council to ensure that benchmarks, targets, or actions develop for, or by the City of Ashland incorporate the best available science and practices to achieve the intended climate or environmental related goals and targets. iv. Providing recommendations to ensure the City of Ashland's climate and environmental planning incorporates long-term social, economic, and environmental goals, including social equity for low-income households, persons of color, the young and elderly, and those with disabilities. V. Educating and advocating for Ashland's environmental goals, including its Community Climate Recovery Goals. B. Historic Preservation Advisory Committee (HPAC) An Historic Preservation Advisory Committee (HPAC) is established by the City Council. The HPAC will consist of up to nine (9) voting members, and two nonvoting ex-officio members including the Chairperson of the Planning Commission, and one (1) representative appointed by the City Manager to provide support to the committee from the City's Community Development Department. To qualify the HPAC's as the City of Ashland's Certified Local Government (CLG) Commission, the majority of appointments for voting members of the HPAC, to the extent volunteer members are available in the City, will have direct historic preservation experience or meet the professional qualifications (including archaeology, architectural history, conservation, cultural anthropology, curation, engineering, folklore, historic architecture, historic landscape architecture, historic preservation planning and history) under Oregon State Historic Preservation Office requirements. The HPAC shall be responsible for assisting the City in the following: i. Recommending to the Planning Commission and the City Council, areas or properties of significant historical value and interest for consideration to be designated historical properties. ii. Recommending ordinances and other measures designed to protect and foster interest in the improvement of designated historical properties. iii. Reviewing literature and sources of funding concerning the protection and improvement of designated historic properties. iv. Advising City staff and the Planning Commission concerning the improvement of designated historic properties in connection with Type II and Type III Planning Action involving new construction or alterations to existing historic resources. V. Advising applicants and staff upon request on sigh permits, building permits and other projects involving new construction or alterations within Ashland's designated Historic Districts. vi. Advising the Planning Commission, the Ashland Park Commission, other city advisory commissions, boards and committees, and city departments regarding historic components of government projects under consideration within Ashland's designated Historic Districts. vii. Advising City staff and the Planning Commission on project applications for funding. viii. Assisting in promoting public support for the preservation and recognition of Ashland's historic past. ix. Advising City staff and the Planning Commission on aesthetic standards for historic areas. C. Housing and Human Services Advisory Committee (HHSAC) A Housing and Human Services Advisory Committee (HHSAC) is established by the City Council. The mission of the HHSAC is to assess and make recommendations to the City for addressing the continuum of housing and human services needs for the purpose of enhancing community health and well-being. Members will be from a broad spectrum of citizens including individuals with a background in social services, unhoused and marginal income population services, economic and housing development, universal housing design, and elderly and disabled persons needs. The HHSAC will consist of nine (9) voting members, one (1) nonvoting ex-officio liaison from Southern Oregon University (SOU), and one (1) nonvoting ex-officio member appointed by the City Manager to provide housing program support. The HHSAC shall be responsible for assisting the City in the following: 6 i. Assessing the making recommendations on the continuum of housing and human services needs of the community and funding strategies relating to housing and human services. ii. Advising the City Council on programs that assist in addressing the unmet utility, medical, transportation, and food needs of seniors, children and families in Ashland, and other related human services programs. iii. Making recommendations to the City Council on Community Development Block Grant (CDBG), City of Ashland Social Service Grants, and Housing Trust Fund and related allocations. iv. Assisting in identifying federal, state, county, and private funding for implementation of housing and human services programs. V. Fostering public knowledge of and support for official city housing and human services Programs. vi. Enhancing cooperation between the public and private sectors by promoting integrated approaches that provide suitable housing, a healthy living environment, and expanded economic opportunities for low and moderate -income persons. vii. Evaluate, reviewing, and recommending to the Planning Commission and City Council innovative land use strategies targeted to promote a broad variety of needed housing types. viii. Monitoring housing discrimination complaints and corrective actions within the City, and advising the City Council on potential measures to be taken to further equal opportunity to all persons to live in suitable housing facilities regardless of race, color, religion, sexual orientation, gender identity, national origin, source of income, or familial status. D. Public Arts Advisory Committee (PAAC) A Public Arts Advisory Committee (PAAC) is established by the City Council. The mission of the PAAC is to enhance the cultural and aesthetic quality of life in Ashland by actively supporting the placement of public art in public spaces and serving to preserve and develop public access to the arts. The continued vitality of the arts in the City of Ashland is a vital part of the future of the City as well as of its citizens. The arts are an important part of the cultural and economic life of the entire community of Ashland and enrich the participants in the arts as well as those who observe them. The PAAC will consist of nine (9) voting members of which six (6) voting members will be from a broad spectrum of citizens including artists and those with a background in the arts, arts organizations, education, structural and landscape architecture. Up to three (3) of these six (6) voting members of the PACC may reside outside the City limits. The 7 three (3) remaining voting members of the PAAC will be citizens at -large and residents of the City. The City Manager may also appoint two (2) non -voting ex-officio members to the PAAC, one (1) of which will be from the City's Public Works Department, to provide support to the committee. The PAAC shall adhere to and fill the role of the Public Art Commission as it may be designated in AMC 2.29 — Public Art. The PAAC shall also be responsible for assisting the City in the following: i. Providing advice to ensure the arts continue to be of value as an integral part of Ashland. ii. Assisting in promoting the arts in Ashland to enrich the lives of its citizens through education and demonstration. iii. Advising the City Council and City management on standards and guidelines for selecting, commissioning, placing, maintaining, and removing public art. iv. Advising the City of Ashland on how best to assist local organizations that provide local leadership on arts related matters to make the arts a more important part of community life. V. Assisting the City council, the Ashland Parks Commission, Historic Preservation Advisory Committee, and the Planning Commission in using public art to enhance existing development in public parks and other public lands and in public structures. vi. Advising the Planning Commission, the Ashland Parks Commission, other city advisory commission and committees, and city departments regarding artistic components of all municipal government projects under consideration by the City. The PAAC may also serve as a resource for assessing the artistic components of land use developments. vii. Advising the City Council on policies and programs to enhance and encourage the planning, placement, and maintenance of public displays of art in locations open to the public within the community. viii. Encouraging connections with other local, regional, and national organizations working for the benefit of art and preservation of artistic values. ix. Recognizing and encourage groups and organizations that enrich Ashland life by bringing cultural and artistic values and artifacts to the City. X. Assist in the pursuit of gifts and grants for support of arts programs and activities and the procurement of public art. 8 E. Social Equity and Racial Justice Advisory Committee (SERJAC) A Social Equity and Racial Justice Advisory Committee (SERJAC) is established by the City Council. The SERJAC will consist of nine (9) voting members and one (1) nonvoting ex-officio member designated by the City Manager to provide support to the committee. Voting members will include members from a broad spectrum of community interests and perspectives, specifically including individuals with backgrounds in race and social equity work and a representative cross section of historically marginalized or underrepresented groups, such as Black, Aboriginal peoples, people of color, LGBTQ+, the elderly and disabled persons. The SERJAC shall be responsible for assisting the City in the following: i. Encouraging understanding and celebration of the diversity of the City's population and visitors and promote amicable intergroup relations within the City. ii. Recommending policies, measures, and practices to bring about social and racial equity and a greater inclusion for all who live, work, or visit in the City, including counter measures to systematic racism, homophobia, sexism, classism, and other racial and social inequities impacting Black, Indigenous, people of color, LGBTQ+, and disabled persons, as well as other marginalized persons in the Ashland community. iii. Recommending efforts to increase economic opportunities for Black, Indigenous, people of color, LGBTQ+, and disabled persons, as well as other marginalized persons in the Ashland community. iv. Advising on diversity, equity, and inclusion (DEI) and human rights training for the City of Ashland's staff, commissions/boards, other advisory committees, and the City Council. V. To seek, at least every two (2) years, a broad spectrum of input from community members on emerging issues and needs of the Ashland community as they relate to diversity, equity, inclusion, human rights, and intergroup relations. SECTION 3. Management Advisory Committees (MAC) may be established to serve at the request of the. City Manager or Department Heads to provide technical advice, and community support and input that can assist in preparing recommendations to enhance City operations or program implementation or for City Council consideration. MACS are generally intended to be project or program specific but can meet as often and as long as necessary to meet their requested role or functions. Some MACs may meet only occasionally when requested, while others may meet regularly or semi -regularly over extended periods of time per the role assignment or needed term for their assistance. Membership on MACS will be established based on the type of advice sought and availability of potential qualified participants, urgency of issue or program being addressed, timeframe for the committee's role/participation, 4 9 availability of City staff support resources, and/or other circumstances or considerations affecting the ability for effective MAC role participation. The rules of procedure, if necessary, for each MAC will also be established by the City Manager or appointing Department Director at the time of the corresponding MAC's establishment. The City Council may refer issues or tasks to consideration by a MAC by vote of the City Council request to the City Manager. MACS may include project or program topics related, but not limited to the following: • Airport Operations • City Band • System Development Charges • Transportation • Trees and Urban Forest • Wildfire Safety SECTION 4. This resolution is effective upon adoption. ADOPTED by the City Council this day of 92022. ATTEST: Melissa Huhtala, City Recorder SIGNED and APPROVED this day of , 2022. Julie Akins, Mayor Reviewed as to form: Doug McGeary, Interim City Attorney 10 DRAFT — 9/16/2022 RESOLUTION NO.2022-24 A RESOLUTION ESTABLISHING CITY COUNCIL AND MANAGEMENT ADVISORY COMMITTEES RECITALS: A. Whereas the citizens of Ashland have a strong history of voluntary service to their community, including on advisory bodies to the City of Ashland (City); and B. Whereas Ashland citizens have important practical and technical knowledge on issues and topics important to sustaining the quality of life in the city and on the operational effectiveness of the City of Ashland organization; and C. Whereas the City Council of the City of Ashland has an interest in promoting continued community participation in advising the City Council and City management. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ASHLAND, OREGON, RESOLVES AS FOLLOWS: SECTION 1. Procedure and Guidance for advisory committees to the City Council and City staff include the following: A. Each advisory committee shall serve solely as an advisory body whose actions or recommendations shall not be considered as City policy or the establishing of City policy or as final decisions of the City and are therefore not subject to administrative or judicial appeal. Each advisory committee will provide service that does not conflict with the functioning of City departments or other government agency and shall have no executive or administrative powers or civil rights investigatory or enforcement authority. 440 Gity Attendance at an orientation or training session for standing advisory committee members. when offered is required before they are permitted to further exercise voting rights at committee meetings. The City Manager will arovide at least an annual orientation or training session update to all standing advisory committees and will be responsible for assigning City staff support for the work of the advisory committees. Except as otherwise expressly stated, standing advisory committees shall observe policies and meeting and conduct rules consistent with those set forth for commissions and boards in AMC 2.10, Uniform Policies and Operating Procedures for Advisory Commissions and Boards, including its meeting and attendance, and code of ethics provisions. B. Advisory committee members shall serve as individuals exercising their own best judgement and not as delegates for their respective organization or groups. Committees and their members are not official representatives of the City of Ashland and may not present their committees recommendations or their personal opinions or points of view as representative of the City's policy or operational perspectives. Prior to speaking publicly on behalf of their respective advisory committee, members must secure the permission of their committee to represent the activities or recommendations of their committee. C. A quorum of each standing advisory committee shall consist of more than one-half ('/z) of the total number of its current Council -confirmed voting members, but in no case fewer than three (3) members. Appointed voting and alternative members of a standing advisory committee may not name a substitute or alternate member to attend a meeting of their advisory committee on their behalf. Nonvoting ex= offici members, staff, and liaisons do not count toward the quorum. Appointed voting and alternate members of a standing advisory committee need not be physically present at a meeting if another means of attendance (e.g., telephonic, intereet, etc.) has been established by the membership and public meetings law requirements are met. At least a majority of the quorum is necessary to adopt any motion; some motions may require the affirmative vote of at least two-thirds of the members present. A voting or alternative member of a standing advisory committee should provide at least a 48-hour notice to both their committee's chairperson and the City Manager appointed ex-offici committee staff support member regarding any planned absence from a scheduled meeting of the advisory committee. In the event an unexpected or emergency absence, the member should notify their advisory committee's chairperson, or the appointed staff support individual within a reasonable time in advance of the meeting. If the members in attendance do not constitute a quorum, staff or invitees may make informational presentations provided (1) Notes describing the presentations and discussions are made and posted on the City website; (2) no motion, debate or vote or any other official business other than adjournment takes place; and (3) all topics advertised are automatically added to the agenda for the next regularly scheduled meeting. D. Standing advisory committees may request voluntary testimony but may not compel an individual or organization to appear before it or respond to questions. E. Advisory bodies may consult with other city advisory committees on matters of mutual interest in the course of developing recommendations to bring to the City Council or City Management. It will be the responsibility of advisory committee chairpersons to work or meet informally as needed to coordinate the activities or coordination of matters between their committee and other advisory committees. Standing advisory committee members (voting, alternative and non -City staff ex_-officio) will be appointed by the Mayor with the consent of the City Council. Council confirmed Sttding advisory committee appointments shall have three (3) year terms. Members of city commissions with corresponding responsibilities as the standing advisory committees will be invited by the City Recorder to confirm their interest in appointment by the Mayor without the necessity of submitting a formal new appointment application. New applicants must submit formal application with the City Recorder for Committee appointment. All regular terms commence with appointment and shall expire on April 30 of the third year. In the case that a new committee member is appointed to fill the remainder of a recently vacated voting position, the new member will be eligible for re- appointment at the end of the partial term they are completing. The Cites eag r will appoint all ex-officio City staff support committee members. The Mayor, with City Council confirmation, may -will elseappoint Council liaisons to each of the standing Formatted: Not Highlight advisory committees. Council liaisons shall be non -voting ex—officio members of the corresponding committees. G. Standing advisory committees shall be governed by AMC 2.10 — Uniform Policies and Operating Procedures for Advisory Commission and Boards. Council liaisons will be assigned for standing advisory committees per AMC 2.04.100. Standing advisory committees will be reviewed by the City Council approximately every three years as to their assigned responsibilities, level of effectiveness and the need for their continued role and existence. H. In keeping with the diversity, equity, and inclusion goals of the City of Ashland, efforts will be made to ensure that information regarding standing advisory committee vacancies and the application process is readily available and advisory committees are made up of residents that represent the diverse populations within the City. All committees shall assist the City of Ashland in ensuring that city programs related to the charge of the committee are equitable for all community members, including low-income, young people, persons of color, the elderly, and those living with disabilities. Standing advisory committees may have up to two additional non -voting, ex--officio student/youth members who are of high school or college age. 1. Unless otherwise stipulated below, voting and alternate standing advisory committee members will be comprised of individuals who reside within the City except one (1) member from each advisory e&mff s&wwgommittee may be an at -large member living within the City's urban growth boundary. Ex-officio members are not required to be residents within the City or the urban growth boundary. Voting and alternate members must be over eighteen (18) years of age. J_All standing advisory committees serve at the pleasure of the City Council and shall deliver to the Council an annual report on their activities and accomplishments in the preceding year and provide to the Council for its approval the priorities and workplan for the succeeding year. Standing advisory committees are expected to work with and advise the City Management and City Attomev to insure their committee recommendations are aligned with City Council priorities and can be implemented within the City's resources and legal authority. develop recommendations for the City Council and advance them for consideration. These recommendations my advance either as a direct final report or presentation to the City Council or may be advance to the corresponding advisory committee or City Manager for reporting to the City Council. j— K. The City Attorney is directed to return to the City Council in a timely manner with any updates, changes, or deletions to the Ashland Municipal Code to establish the here identified standing advisory committees as replacements for their corresponding city commissions or boards and to establish them as "Regular" advisory bodies per AMC 2.04. SECTION 2. Standine Advisory Committees to the City Council are established and responsible for the purposes indicated in the following: A. Climate and Environment Advisory Committee (CEAC) A Climate and Environment Advisory Committee (CEAC) is established by the City Council. The CEAC should reflect and represent a wide range of community interests and perspectives. Such interests should include, but not be limited to, climate change and environment, public health, energy efficiency and renewable energy, low and moderate - income households needs, economic development, social equity, and sustainable economic development. The CEAC will consist of up to nine (9) voting members and up to four (4) optional ex- officio members as provided here. The CEAC will strive to include at least two (2) voting members who are 35 years old or younger at the time of appointment. The four l9ex-officio, non -voting member positions are reserved for one (1) representative of the solid waste franchisee for the City; and one (1) representative from Southern Oregon University (SOU) administration/faculty; one (1) representative from the Ashland School District administration/facility, and one (1) representative appointed by the City Manager to provide support to the committee. In addition to the voting members, the CEAC may have up to two (2) individuals designated as alternate members. Alternate committee members may be seated to fill the role and responsibility of a voting member at a meeting of the CEPAC that does not have a quorum of voting members in attendance at roll call of the meeting. The rotating. seating order between the two (2) alternative committee members in attendance at a CEAC meeting, shall be established by Mayoral designated order at the time of their appointment. Faculty or student ex-officio members of CEPAC may be appointed to be alternative members. Formatted: Indent Left 0.25", No bullets or numbering Formatted: Not Highlight Formatted: Not Highlight Formatted: Not Highlight Formatted: Not Highlight Formatted: Indent Left 0.5", No bullets or The CEAC shall be responsible for assisting the City in the following: i. Recommending strategies, actions, and programs related to the wise and efficient use of community and environmental resources and related to addressing climate change, including in: • Climate mitigation and climate smart adantion, ..esil;enee, ana initiatives, including in Ashland's Climate and Energy Action Plan (CEAP) and its updates, and their incorporation in updates or changes to City ordinances, administrative rules and processes • materials management, waste prevention, reduction, and recycling • Electricity, water, and natural resource usage • Renewable resource options • Air and water quality action planning, including reducing GHG emissions ii. Recommending CEAP implementation steps or improvements on behalf of the community and for City operations iii. Providing information to staff and the City Council to ensure that benchmarks, targets, or actions develop for, or by the City of Ashland incorporate the best available science and practices to achieve the intended climate or environmental related goals and targets. iv. Providing recommendations to ensure the City of Ashland's climate and environmental planning incorporates long-term social, economic, and environmental goals, including social equity for low-income households, persons of color, the young and elderly, and those with disabilities. V. Educating and advocating for Ashland's environmental goals, including its Community Climate Recovery Goals. B. Historic Preservation Advisory Committee (HPAC) An Historic Preservation Advisory Committee (HPAC) is established by the City Council. The HPAC will consist of uD to nine (9) voting members, and two nonvoting ex—officio members including the Chairperson of the Planning Commission, and one (1) representative appointed by the City Manager to provide support to the committee from the City's Community Development Department. To qualify the HPAC's as the City of Ashland's Certified Local Government (CLG) Commission, the majority of appointments for voting members of the HPAC, to the extent volunteer members are available in the City, will have direct historic preservation experience or meet the professional qualifications (including archaeology, architectural history, conservation, cultural anthropology, curation. engineering. folklore, historic architecture, historic landscape architecture. historic preservation planning and history) under Oregon State Historic Preservation Office requirements. The HPAC shall be responsible for assisting the City in the following: i. Recommending to the Planning Commission and the City Council, areas or properties of significant historical value and interest for consideration to be designated historical properties. ii. Recommending ordinances and other measures designed to protect and foster interest in the improvement of designated historical properties. iii. Reviewing literature and sources of funding concerning the protection and improvement of designated historic properties. iv. Advising City staff and the Planning Commission concerning the improvement of designated historic properties in connection with Type II and Type III Planning Action involving new construction or alterations to existing historic resources. V. Advising applicants and staff upon request on sigh permits, building permits and other projects involving new construction or alterations within Ashland's designated Historic Districts. vi. Advising the Planning Commission, the Ashland Park Commission, other city advisory commissions, boards and committees, and city departments regarding historic components of government projects under consideration within Ashland's designated Historic Districts. vii. Advising City staff and the Planning Commission on project applications for funding. viii. Assisting in promoting public support for the preservation and recognition of Ashland's historic past. ix. Advising City staff and the Planning Commission on aesthetic standards for historic areas. C. Housine and Human Services Advisory Committee (HHSAC) A Housing and Human Services Advisory Committee (I-MSAC) is established by the City Council. The mission of the HHSAC is to assess and make recommendations to the City for addressing the continuum of housing and human services needs for the purpose of enhancing community health and well-being. Members will be from a broad spectrum of citizens including individuals with a background in social services, unhoused and marginal income population services, economic and housing development, universal housing design, and elderly and disabled persons needs. The HHSAC will consist of nine (9) voting members, one (1) nonvoting ex-officio liaison from Southern Oregon University (SOU), and one (1) nonvoting ex-officio member appointed by the City Manager to provide housing program support. The HHSAC shall be responsible for assisting the City in the following: i. Assessing the making recommendations on the continuum of housing and human services needs of the community and funding strategies relating to housing and human services. ii. Advising the City Council on programs that assist in addressing the unmet utility, medical, transportation, and food needs of seniors, children and families in Ashland, and other related human services programs. iii. Making recommendations to the City Council on Community Development Block Grant (CDBG), City of Ashland Social Service Grants, and Housing Trust Fund and related allocations. iv. Assisting in identifying federal, state, county, and private funding for implementation of housing and human services programs. V. Fostering public knowledge of and support for official city housing and human services Programs. vi. Enhancing cooperation between the public and private sectors by promoting integrated approaches that provide suitable housing, a healthy living environment, and expanded economic opportunities for low and moderate -income persons. vii. Evaluate, reviewing, and recommending to the Planning Commission and City Council innovative land use strategies targeted to promote a broad variety of needed housing types. viii. Monitoring housing discrimination complaints and corrective actions within the City, and advising the City Council on potential measures to be taken to further equal opportunity to all persons to live in suitable housing facilities regardless of race, color, religion, sexual orientation, gender identity, national origin, source of income, or familial status. D. Public Arts Advisory Committee (PAACI A Public Arts Advisory Committee (PAAC) is established by the City Council. The mission of the PAAC is to enhance the cultural and aesthetic quality of life in Ashland by actively supporting the placement of public art in public spaces and serving to preserve and develop public access to the arts. The continued vitality of the arts in the City of Ashland is a vital part of the future of the City as well as of its citizens. The arts are an important part of the cultural and economic life of the entire community of Ashland and enrich the participants in the arts as well as those who observe them. The PAAC will consist of nine (9) voting members of which six (6) voting members will be from a broad spectrum of citizens including artists and those with a background in the arts, arts organizations, education, structural and landscape architecture. Up to three (3) of these six (6) voting members of the PACC may reside outside the City limits. The three (3) remaining voting members of the PAAC will be citizens at -large and residents of the City. The City Manager may also appoint two (2) non -voting ex-officio members to the PAAC, one (1) of which will be from the City's Public Works Department, to provide support to the committee. The PAAC shall adhere to and fill the role of the Public Art Commission as it may be designated in AMC 2.29 — Public Art. The PAAC shall also be responsible for assisting the City in the following: i. Providing advice to ensure the arts continue to be of value as an integral part of Ashland. ii. Assisting in promoting the arts in Ashland to enrich the lives of its citizens through education and demonstration. iii. Advising the City Council and City management on standards and guidelines for selecting, commissioning, placing, maintaining, and removing public art. iv. Advising the City of Ashland on how best to assist local organizations that provide local leadership on arts related matters to make the arts a more important part of community life. V. Assisting the City council, the Ashland Parks Commission, Historic Preservation Advisory Committee, and the Planning Commission in using public art to enhance existing development in public parks and other public lands and in public structures. vi. Advising the Planning Commission, the Ashland Parks Commission, other city advisory commission and committees, and city departments regarding artistic components of all municipal government projects under consideration by the City. The PAAC may also serve as a resource for assessing the artistic components of land use developments. vii. Advising the City Council on policies and programs to enhance and encourage the planning, placement, and maintenance of public displays of art in locations open to the public within the community. viii. Encouraging connections with other local, regional, and national organizations working for the benefit of art and preservation of artistic values. ix. Recognizing and encourage groups and organizations that enrich Ashland life by bringing cultural and artistic values and artifacts to the City. X. Assist in the pursuit of gifts and grants for support of arts programs and activities and the procurement of public art. E. Social Equity and Racial Justice Advisory Committee (SERJAC) A Social Equity and Racial Justice Advisory Committee (SERJAC) is established by the City Council. The SERJAC will consist of nine (9) voting members and one (1) nonvoting ex-oflicio member designated by the City Manager to provide support to the committee. Voting members will include members from a broad spectrum of community interests and perspectives, specifically including individuals with backgrounds in race and social equity work and a representative cross section of historically marginalized or underrepresented groups, such as Black, �igeneasAhori ig nal peoples, people of color, LGBTQ+, the elderly and disabled persons. The SERJAC shall be responsible for assisting the City in the following: i. Encouraging understanding and celebration of the diversity of the City's population and visitors and promote amicable intergroup relations within the City. ii. Recommending policies, measures, and practices to bring about social and racial equity and a greater inclusion for all who live, work, or visit in the City, including counter measures to systematic racism, homophobia, sexism, classism, and other racial and social inequities impacting Black, Indigenous, people of color, LGBTQ+, and disabled persons, as well as other marginalized persons in the Ashland community. iii. Recommending efforts to increase economic opportunities for Black, Indigenous, people of color, LGBTQ+, and disabled persons, as well as other marginalized persons in the Ashland community. iv. Advising on diversity, equity, and inclusion (DEI) and human rights training for the City of Ashland's staff, commissions/boards, other advisory committees, and the City Council. V. To seek, at least every two (2) years, a broad spectrum of input from community members on emerging issues and needs of the Ashland community as they relate to diversity, equity, inclusion, human rights, and intergroup relations. To aeliYOF t@ the C,.....eil . W FOP014 anits .,twit... and , . r,.w.. eRt Formatted: Highlight SECTION 3. Manaaement Advisory Committees (MAC) may be established to serve at the request of the City Manager or Department Heads to provide technical advice, and community support and input that can assist in preparing recommendations to enhance City operations or program implementation or for City Council consideration. MACS are generally intended to be project or program specific but can meet as often and as long as necessary to meet their requested role or functions. Some MACS may meet only occasionally when requested, while others may meet regularly or semi -regularly over extended periods of time per the role assignment or needed term for their assistance. Membership on MACs will be established based on the type of advice sought and availability of potential qualified participants, urgency of issue or program being addressed, timeframe for the committee's role/participation, availability of City staff support resources, and/or other circumstances or considerations affecting the ability for effective MAC role participation. The rules of procedure, if necessary, for each MAC will also be established by the City Manager or appointing Department Director at the time of the corresponding MAC's establishment. The City Council may refer issues or tasks to consideration by a MAC by vote of the City Council request to the City Manager. MACs may include project or program topics related, but not limited to the following: • Airport Operations • City Band • System Development Charges • Transportation • Trees and Urban Forest • Wildfire Safety SECTION 4. This resolution is effective upon adoption. ADOPTED by the City Council this day of 2022. ATTEST: Melissa Huhtala, City Recorder SIGNED and APPROVED this day of 2022. Julie Akins, Mayor Reviewed as to form: 10 Doug McGeary, Interim City Attorney 11 Council Study Session September 19, 2022 Agenda Item City Attorney's Report on City Council/City Manager Authority Respecting Park and Recreation From Doug McGeary Acting City Attorney Contact Doug.mcgeary(a)-ashland.or.us ; 541-552-3350 Item Type I Requested by Council ❑ Update ❑ Request for Direction ❑ Presentation i] SUMMARY This item is a report to the City Council on an opinion from the Acting City Attorney. The opinion is in response to requests by the City Manager (see attached February 14, 2022, Memo) and the Parks and Recreation Director to determine what authority the City Manager has to direct management over employees delegated to the Parks and Recreation Director. This issue is complicated by the City's Charter and historical practices related to operations and management of the Parks and Recreation operations. FISCAL IMPACTS The report is informational in nature and is not anticipated to have a direct fiscal impact. The City has been informed by its insurance carrier, City/County Insurance Services (CIS), that the designation of two government bodies having oversight of City operations, the City Council and the Park Commission, requires the adding of a $100,000 liability insurance deductible per occurrence for employment related claims to the City's property and casualty insurance policy. Previously, the insurance deductible was a total aggregate of $125,000 a year for all City claims (see attached July 1, 2022, Memo on the Property and Casualty Insurance Premium Increase). This liability deductible change has been identified by CIS as necessary so long as Park and Recreation operations retains its autonomy from City oversight but is not an actual separate legal entity. CIS views this as an additional risk and liability for coverage. CIS must be prepared to defend both the City Council and the Park Commission with separate legal counsel related to Park and Recreation Department employment claims. This change raises the possibility of increased City cost for the added deductible obligation for each City employment related claim. REFERENCES & ATTACHMENTS February 14, 2022, Memo from Joseph Lessard, City Manager, to Katrina Brown, City Attorney July 1, 2022, Memo from Sabrina Cotta on Property and Casualty Insurance Premium Increase Page 1 of 1 C I T Y O F -AS H LA N D C ITY OF -ASHLAND LI Memo TO: Katrina Brown, City Attorney FROM: Joseph Lessard, City Manager DATE: February 14, 2022 RE: City Manager's Responsibilities Being recently hired by the City of Ashland to fill the position of City Manager, I have been reviewing City documents to be sure I fully understand and can assume the responsibilities for which I was hired and will be held accountable. Since Article VIII-A City Manager, Section 4 uniquely specifies a list of functions that I "must" fulfill, your opinion on the extent of my responsibilities in reference to other provisions of the City Charter, as well as with pertinent City Ordinances, Memorandums of Understanding (MOUs) and City Council resolutions would be appreciated. Your assistance in understanding the legal and practical application of a few specific document provisions would be most helpful at this point. Specifically, I am requesting your opinion, as City Attorney, to clarify the City Manager's oversight and management responsibilities under Article VIII-A City Manager, Section 4, items 4, 6 and 7 in relationship to the following: • City Charter provisions o Article XIX - Park Commission (most notably Section 3) o Article XIX-A - Open Space Park Program (most notably Sections 1, 2 and 3) o Article XXII - Recreation Commission • Ashland Municipal Code (AMC) provisions o Title 2, Chapter 16 Recreation Commission (most notably Section 2.16.040) o Title 2, Chapter 28 Administrative and Operating Departments (most notably Section 2.28.040) o Title 10, Chapter 28 Public Parks (most notably Section 10.68.030) • The MOU between the Ashland City Council and Ashland Park and Recreation Commission, dated August 19, 2014 I believe the above specified document provisions need a legal review and clarification toward establishing a full understanding or definition of the role of the City Manager given its specified "must" responsibilities. I hope your opinion can clarify the allocation of funding, employee supervision and property oversight responsibilities to the City Manager with a text coordinated understanding of the legal relationship between the referenced document provisions. I believe it is important to show in a transparent way, how their meaning should be understood given the incorporation of Article VIII-A into the City Charter. Your response to this request can help guide me in assuming my responsibilities to the City Council, the Ashland Park Commission, Ashland Recreation Commission, and the citizens of Ashland. Additionally, your advice on the best course to resolve any irreconcilable provisions would be helpful. I am available to help clarify this request as you may require. CITY OF -ASH LAN D MR Memo TO: Mayor, City Council, Ashland Parks and Recreation Committee, City Manager Joe Lessard, Department Heads FROM: Sabrina Cotta, Interim Finance Officer DATE: July 1, 2022 RE: Property and Casualty Insurance Premium Increase This memo is to inform you of an increase to the City's insurance premiums as of July 1. This nearly 30% increase (2021-2022 premium of $809,568, 2022-2023 premium of $1,101,697) is due to a combination of the following: • The number of liability claims occurring since 2016. • The property schedule reflects a 10% increase due to increased valuation of City property. • An additional high risk exposure charge for emergency shelter operations and liquor sales at the golf course. • The transition from self-insurance for workman's compensation insurance to utilization of SAIF (this transition will see a decrease of spending in other areas to offset, as well as reduced risk and liability for the City). • An increase in annual workers compensation payroll. Other items of note: • CIS is mandating an additional $100k deductible per occurrence for each employment related claim. o This includes a $125k aggregate deductible for claims that may be rescinded due to our high -risk classification in budget year 23-24. o The mandated additional deductible is due to the following: ■ Per CIS: the unusual nature of the Parks Department's autonomy from City oversight while not being a separate entity. ■ Past claims resulting in additional cost due to separate legal representation being needed, CIS views this as problematic for any future claims related to the Parks Department. o As long as Parks retains its autonomy from city oversight but is not an actual separate entity CIS will continue to view this as taking on additional risk and liability for coverage. ADMINISTRATION 20 East Main Street Ashland, Oregon 97520 I L www.ashland.or.us Ashland City Council Look Ahead N.I.. Th... DRAFT xnedd. of fuura agerda items aid is svl»ecl to fraqued changes. 3-Oct EcoNorthwest Economic Diversity Study Report (tentative scheduling) Admin. Joseph Lessard Community Budget Survey Report (tentative scheduling) " Croman Mill Redevelopment Concept/Overview (tentative scheduling) Community Development Acting Director 17-00 City of Ashland Aspirational Goals Admin. Joseph Lessard Telecommunications Ordinance Updates for Small Wireless Facilities (513) Interim City Attorney Doug McGeary 31-0ct Affordable Housing -Preserving Manutactured Home Properties/Locations Community Development Acting Director Economic Development & Business Roundtable Follow-up Community Development Questions & Updates Community Development Acting Director (activity centers, development code & process navigation, business issues) 14-Nov City Facilities & Real Estate Hargadine Parking Structure RFP Community Development Acting Director Severe Weather Emergency Shelter Next Steps " Community Center & Pioneer Hall - Preliminary Schematic Design Public Works Scott Fleury Facilities Optimization Master Plan •• •• 5-Dec Police and Fire Partnering I Regionalization Admin.I Police / Fire Joseph Lessard I Chief O'Meara 1 Chief Sartain 19-Dec Year End Informal Session - Coffee with City Management Team Admin. Joseph Lessard Year End Informal Open House -City Commissions r Standing Advisory Committee Appreciation Admin. Joseph Lessard 2-Jan Meeting Cancelled National Holiday Observed - New Year's Day 16.1an Ashland Housing Production Strategy Update Community Development Acting Director 2023-2025 Biennium CIP Preview Public Works Scott Fleury ANARY DATE 4-0ct REGULAR BUSINESS MEETINGS -AGENDA ITEMS Proclamation for Indigenous Peoples' Day (Council) DEPARTMENT City Recorder LEAD STAFF Melissa Huhtsla Pubkc Arts Cornmissron I Advisory Committee Annual Report Community Development Acting Director CommissionsrStanding Advisory Committees Standing Advisory Committee Appointments City Recortler Melissa Huhtala Uptlate Ortlinances to Recogn Establishment of Advisory committees Interim Ciry Attorney Doug McGeary Review/Revisit - Mansgement Responsibilities Ashland Municipal Code )AMC) Management Assignment Provisions Admin. I Acting City Attorney Joseph Lessard / Doug McGeary City Council?ark aM Recreation Commission MOUs / Resolutions " Personnel Issues Executive Session - Labor Negotiation Status (tentative scheduling) Admin. I Human Resources Joseph Lessard / Sabrina Cotter Labor Agreement Approvals (tentative scheduling) " 16.0ct Standing Advisory Committee Appointments City Recortler Melissa Huhtala Social Equity and Racial Justice Commission I Corresponding Advisory Committee Report " Travel Ashland Marketing Report Admin. Joseph Lessard Resolution on City of Ashland Aspirational Goals Admin. Joseph Lessard Ashland Fiber Network (AFN) - Business and Technology Planning RFQIRFP Technology & Innovation Jason Wegner First Reading - Telecommunications Ordinance Updates for Small Wireless Facilities 15G) i AttorneyDou Interim City MCGear ReviewlRevisit-Management Responsibilities Ashland Municipal Code (AMC) Management Assignment Provisions min.I Acting AdCity Attorney Joseph Lessard I Doug McGeary ' Council -Park and Recreation Commission MOUs / Resolutions City •• Personnel Issues Executive Session - Labor Negotiation Status (tentative scheduling) Admin./ Human Resources Joseph Lessard I Sabrina Cott. Labor Agreement Approvals (tentative scheduling) " INN_ Climate Policy Commission / Corresponding Advisory Committee Annual Report Admin.I Electric Joseph Lessard I Thomas Mc Bartlett Ad Hoc Development Code Review Committee Community Development Acting Director First Reading - SDC Committee Recommended Ordinance Updates for Mutt -Family Developments Public Works Scott Fleury Second Reading -Telecommunications Ordinance Updates for Small Wireless Facilities (5G) Interim Cl? Attorney Doug McGeary Resolution Setting Telecommunications Installation Standards for Small Wireless Facilities •• Quarterly Financial Report & Budget Amendments Finance Sabrina Colts Personnel Issues Executive Session - Labor Negotiation Status (tentative scheduling) Admin. I Human Resources Joseph Lessard I Sabrina Cotter Labor Agreement Approvals (tentative scheduling) '• •• 154jov Facilities Optimization Master Plan Public Works Scott Fleury First Reading - Housing in Employment Zones " First Reatling - Expetliated Land Divisions - Middle Housing " Second Reading -SDC Committee Recommended Ordinance Updates for Mutti-Family Developments Public Works Scott Fleury 22-Nov Housing & Human Services Commission / Advisory Committee Annual Report Community Development Acting Director &Dec Citizens Budget Committee Appointments City Recorder Melissa Huhtala Planning Commission Annual Report Community Development Acting Director First Reading - Food Truck Amendments " Second Reading - Expediated Land Divisions - Middle Housing Updated 9/16/2022 `, 20-Dao 3Jan n-AR RVTD Connector vs. Added Ashland Bus Line Ordinance on Weeds and Noxious Vegetation Executive Session - Lawsuit Updates Cost Analysis of Climate 6 Energy Action Plan (CEAP) Refinancing PERS & Capital Debt 2021-2023 Biennium CIP Review Contracting Water I Wastewater System Management Staff Report Imperatrice Property Lease - Regenerative Agriculture Practices Natural Gas Equipment by 2030 in Existing City Facilities Ashland City Council Look Ahead Note'. This is a DRAFT xhedule of future agenda items end'a subject to fn qmM cI eng— Second Reading - Housing in Employment Zones City Council Orientation 1 Training Second Reading - Food Truck Amendments Potential topic for 2023-25 Budget Process Potential topic for 2023-25 Budget Process Potential topic for 2023-25 Budget Process Potential topic rot 2023-25 Budget Process Potential topic for 2023-25 Budget Process Potential topic for 2023-25 Budget Process Community Development Acting Director Admin. Joseph Lessard Community Development Acting Director F&,