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HomeMy WebLinkAbout2024-01-16 Council Mtg MINASHLAND CITY COUNCIL BUSINESS MEETING MINUTES Januaryl6, 2024 Executive Session Mayor Graham, Councilors Hyatt, Bloom, Dahle, Kaplan, DuQuenne and Hansen were present. Acting City Manager Sabrina Cotta, Human Resources Director Molly Taylor, and Assistant City Attorney Carmel Zahran were present. Morgan Rothborne from Ashland News was present. Items discussed were: I. Deliberations with persons designated by the governing body to carry on labor negotiations, pursuant to ORS 192.660(2)(d). II. To consider the employment of a public officer, employee, staff member, or individual agent pursuant to ORS 192.660 (2)(a). CALL TO ORDER Mayor Graham called the meeting to order at 6:01 p.m. 1. Land Acknowledgement Mayor Graham read the land acknowledgement. PLEDGE OF ALLEGIANCE Mayor Grahm led the pledge of allegiance. III. ROLL CALL Mayor Graham, Councilors Hyatt, Bloom, Dahle, Kaplan, DuQuenne and Hansen were present. MAYOR'S/CHAIR OF THE COUNCIL ANNOUNCEMENTS Mayor Graham reminded the Council of the Town Hall scheduled Wednesday Jan 24th, 2024, from 5:30PM - 7:30PM in the Rogue River Room at SOU. Graham also spoke about a contest planned by the Oregon Mayor's Association titled "If I Were Mayor" and involving the local elementary, middle and high school student populations. 1. MLK Proclamation Mayor Graham read the proclamation and thanked DuQuenne for the event she organized to honor MLK. 11. APPROVAL OF MINUTES *** 1. Minutes of the December 18 - Study Session Meeting 2. Minutes of the December 19 - Business Meeting 3. Minutes of the November 21 - Business Meeting 4. Minutes of the November 7 - Business Meeting 5. Minutes of the March 6 - Study Session Meeting City Council Business Meeting January 16, 2024 Page 1 of 11 6. Minutes of the February 21 - Business Meeting Councilor Bloom/DuQuenne m/s to approve the December 181h, December 191h, November 215', November 7th, March 61h, and February 21st minutes. Roll Call Vote: Councilor Hyatt, Bloom, Kaplan, DuQuenne, Dahle and Hansen, YES. Motion passed. III. SPECIAL PRESENTATIONS IV. CITY MANAGER REPORT Interim City Manager Sabrina Cotta mentioned several City staff who were retiring. V. PUBLIC FORUM Benjy Ben-Baruch/Ashland/Shared his experience being raised Jewish, how the American press suppressed the news regarding the Holocaust and how his family felt about it. Spoke about the US involvement with the ongoing genocide in Gaza. Called for a cease-fire. Sarah Mix/Ashland/Spoke to the need for a cease-fire in Gaza. Shared her experience on the genocide of Native Americans, and the similarities regarding the ongoing genocide in Gaza. Ruby Nichol/Ashland/Spoke about her experience living in her van and her work with unhoused community. Called for Pioneer Hall to be opened and spoke about her volunteer experience there. Vanessa Houk/Ashland/Spoke in opposition to the temperature change for the emergency weather shelter. Voiced concern about the management of the night lawn after a disagreement and a fire. Jason Houk/Ashland/Spoke to his experience Jobs with Justice the community peace meals. Felt that the City needed to designate a space for a community kitchen and for additional resources to be provided for the unhoused. Linda Adams/Ashland/Expressed her gratitude, appreciation and respect to council and staff for their efforts regarding financial, infrastructure and housing policies. Called for a cease-fire regarding the ongoing genocide in Gaza. Neva Bota/Ashland/Asked the council to consider a cease-fire document and spoke to a protest on Saturday January 13th regarding the ongoing genocide in Gaza. Submitted a series of notes to the Council written by attendees of the protest. Debbie Niesewander/Ashland/Spoke about the recent crisis at the Night Lawn. Felt that there was no oversight at the camp and that the Council was ignoring the issue. City council Business Meeting January 16, 2024 Page 2 of 11 Erinn Moline/Jacksonville/Called for the council to prepare a letter supporting a cease-fire. Called for the violence of society to be changed. Listed the number of children who were killed or injured daily in Gaza. Felt that the Council must take action to address the humanitarian crisis. Trina Stout/Ashland/Supported a City led resolution to call upon President Biden for an immediate cease-fire in Gaza and to stop ongoing shipment of weapons to Israel. Ryan Navickas/Ashland/Spoke to the situation and history of the Gaza strip and the occupation by Israel. Called for an immediate cease-fire and for the City to support relief efforts in Palestine. Drew parallels between the treatment of Indigenous People within America to the ongoing genocide in Gaza. Tony Foster/Ashland/Petitioned council to demand an immediate cease-fire in Gaza. Felt that it was a massive moral and ethical failure to continue to support the actions of Israel. Spoke to the trauma that the people in Palestine experience daily because of the actions of Israel. Thanked the independent journalist who continued to cover the ongoing genocide despite the great danger. Jaime Powell/Ashland/Spoke to the connection between the treatment of the unhoused and indifference towards the ongoing genocide in Gaza. Called upon the City Council to create a cultural repair and regeneration group regarding both the unhoused and towards the Indigenous People. Spoke against the proposed changes to the temperature threshold for the emergency inclement weather shelter. Gene Robbins/ Ashland/Spoke in support of a cease-fire, and to the history of Israeli actions within Palestine. Spoke to the actions of the US government regarding funding the ongoing genocide in Gaza. CONSENT AGENDA 1. Donation of Open Space Lots to City -Wildfire Management 2. Resolution 2024-001 Budget Supplemental - Parks Grant 3. SERJ Appointment Councilor Dahle thanked the people in Strawberry Lane Meadows and Falling Acorn Estate for their donations and work. Dahle also thanked the Ashland Parks Foundation for their contributions and donations. Dahle welcomed Fayvor Tipps to the Social Equality & Racial Justice Advisory Committee. Councilor Dahle/Hansen m/s to approve the consent agenda. Roll Call Vote: Councilor DuQuenne, Hyatt, Kaplan, Hansen, Bloom and Dahle, YES. Motion passed. City Council Business Meeting January 16, 2024 Page 3 of 11 VI. PUBLIC HEARINGS 1. Second Reading - 3226- An ordinance establishing Hours of Parks Closure Interim Parks Director Leslie Elderidge provided a presentation regarding the proposed ordinance (See attached presentation) Councilor Hyatt/Hansen m/s to approve second reading of Ordinance 3226, an ordinance establishing Hours of Parks Closure DISCUSSION: Hyatt and Hansen thanked the Parks staff and Commission for their work. Roll Call Vote: Council Hansen, Dahle, Kaplan, DuQuenne, Hyatt and Bloom, YES. Motion Passed. VII. UNFINISHED BUSINESS 1. Interim City Manager Contract Assistant City Attorney Carmel Zahran explained that the purpose of the contract was to promote Sabrina Cotta to the position of Interim City Manager. Councilor Bloom/Kaplan m/s to adopt this employment agreement between the City of Ashland and Deputy City Manager Sabrina Cotta and authorize the Mayor to sign. DISCUSSION: Hansen expressed gratitude to Cotta for filling both positions. DuQuenne noted the Charter requires the Council to appoint an Interim City Manager. Graham confirmed that the contract and motion satisfied that request. Roll Call Vote: Councilor Kaplan, Hyatt, Dahle, DuQuenne, Bloom, and Hansen, YES. Motion passed. 2. Selection Process for City Manager Human Resources Director Molly Taylor noted that there would be a vacancy for the City Manager position after January 31, 2024. Mayor Graham explained there are two available options for hiring. The City can either hire through an outside recruitment firm or have the City's Human Resources department recruit. Taylor shared the pros and cons of hiring a recruitment firm. It would provide national coverage and would have a better reach. Doing it in-house might limit the scope of what they were looking for. DuQuenne asked about the total cost if the Council went with an outside firm. Taylor responded that it would cost between $20,000 and $50,000 and that the amount was already budgeted for. DuQuenne thought there was more value in going with Rogue Valley Council of Governments (RVCOG) instead since their services were free. Taylor explained HR would need clarification on whether RVCOG could provide that service, as they are used only if a city had no Human Resources Department and if there was a fee involved. Taylor agreed to have HR research what RVCOG had available and present the findings to council. Hansen commented that the City had used Jensen Strategies for previous job openings and asked if the other recruitment firms the City had used were national. Taylor confirmed they were. Kaplan expressed interest in contacting RVCOG which Taylor agreed to do. Hyatt asked City Council Business Meeting January 16, 2024 Page 4 of 11 if it was advisable to look nationally or regionally considering what the goals might be and would it be appropriate for HR to solicit proposals from regional firms. Taylor stated she heard there were several city manager positions open in the region. Bloom was not interested in taking up any discussion as he felt the matter should be decided by the Council after the election. Graham asked for individual councilor opinions. Hansen thought the City should look for outside help and expressed interest in RVCOG. DuQuenne wanted to move forward and not wait. She wanted to know what services RVCOG could provide and how involved the Human Resources Department would be in the process. She expressed that Human Resources should take a hands -off approach. Taylor responded that the process would be similar to what was used for the city attorney search. Dahle felt that there was not enough information available and did not want the process done internally. He expressed interest in a national search, adding that he wanted more time and options before deciding. Kaplan agreed with Dahle and felt that it was not a pressing issue now. He also expressed interest in both a national search and wanting to know what RVCOG had to offer. Hyatt agreed with the national search, feeling that a professional firm could help them with timing. She wanted to understand who would be interested in helping, including RVCOG before moving forward. She noted that Council and HR could take their time. DuQuenne reminded the Council of the importance of finding a City Manager within a timely fashion. The Council directed staff to research RVCOG services and bring back findings at the next meeting. 3. AFN Pilot Program Update and Contract Approval Information Technology Director Jason Wegner and Ashland Fiber Network Operations Manager Chad Sobotka gave a presentation (See Attached) • AFN's Goals . Who is Calix? • Project Status • Locations • Downtown • Downtown Map • Selection Criteria • First Two Neighborhoods • Vendor Selection • Benefits to Residential Customers • Benefits to Business Customers • Project Budget • Hardware & Services Details (Calix) • Three Year Projection • Timeline • Questions? Dahle asked about how AFN was measuring their success on return. Sobotka explained AFN envisioned an increase in market shares by 40% to 50%. Dahle asked if Sobotka thought the $300,000 cost was feasible, which Sobotka confirmed. Sobotka also stated that even if someone did not sign up, a spot on the "pole" would still be marked out. Dahle asked if AFN had investigated broadband funding from the Biden Administration. Sobotka answered yes, but the City did not meet the requirements. City Council Business Meeting January 16, 2024 Page 5 of 11 Dahle asked why AFN was looking to start with Granite Street as opposed to South Ashland. Sobotka explained the focus was the downtown corridor first, however AFN did have plans to look at Hersey Street and to expand to as many business parks as possible. Kaplan asked if the costs were based around laying new cables for 30% of households or for a larger take rate. Wegner responded that the costs were calculated at a take rate of about 50% to 60% of households. Kaplan asked about the open offer language. Wegner responded that the language was centered around wireless routers. Bloom asked if the reason that Granite Street was chosen as a starting point was a result of the high number of subscribers present. Sobotka answered that the driving factor behind choosing Granite Street was the recent running of fiber optic cables in the area and because of the Japanese Garden. Bloom suggested the South Ashland business corridor be added for inclusion in the next steps of the program. DuQuenne mentioned that South Ashland was projected to experience growth and asked what planned expansion in the area would look like. Sobotka answered that AFN already has a large presence in that area regarding fiber optics. He also confirmed that there would be plans to expand the program to South Ashland within the first two years. DuQuenne asked if the money for the program had already been allocated, which Sobotka confirmed. Hansen asked about marketing and outreach for the program. Sobotka explained the grass roots approach and how AFN would use mailers, door signs and videos with Wegner adding that AFN would also include notices as part of monthly utility bills. Dahle expressed concern about the fiscal feasibility regarding an actual dollar number for return of investment. Sobotka stated that he would send the Council the forward look numbers once they were available PUBLIC COMMENT Doug Knauer/Ashland/Expressed his excitement regarding the project and what it could do for the City. Felt that the time was right to reinvest in AFN to help provide services as well to draw in a new, younger demographic. Expressed the importance of measuring the success of the pilot program. Bloom wanted to know if AFN could determine the next neighborhoods for the pilot program. Sobotka responded it would need to be decided quickly because of contract and installation reasons. Bloom suggested that the Ashlander Apartments would be a good place to expand. Wegner clarified what the council was discussing regarding the south end of Ashland. Bloom liked the staff's suggestion to start with Clay Street and Tolman Creek area and thought the City Council Business Meeting January 16, 2024 Page 6 of 11 focus should be more towards commercial businesses. The Council expressed interest in making the focus in South Ashland on the commercial side and in the Tolman Creek area. Hansen spoke about current issues with Spectrum and how AFN being a local provider would be a benefit to residents and businesses. DuQuenne suggested adding Toleman Creek to the area of potential expansion with AFN, with Dahle adding that focus must also be on expanding for businesses. Hyatt asked for specifics on the contract to approve. Sobotka stated that it would be a three-year contract with Calix, with the third year being paid for by services rendered for new residential customers. Sobotka added that the $600,000 is for the equipment. Councilor Hansen/Bloom m/s to approve a three-year contract with Calix for approximately $600,000. DISCUSSION: Hansen and Bloom spoke highly of AFN and their efforts. Graham asked for language clarification in the contract around the $600,000 and whether it was an approximate or a definite limit. Sobotka explained that the equipment value was roughly $592,000 with AFN putting a cap at $600,00. Hansen/Bloom m/s to amend the motion to approve a three-year contract with Calix not to exceed $600,000. DISCUSSION: Hyatt saw AFN as a commodity and noted it had proven itself as a community service and shared examples. Dahle agreed and stressed the importance of the service AFN had provided. Kaplan agreed with Dahle and Hyatt and commented on the health of the fund. DuQuenne agreed with the sentiments expressed by the rest of the Council. Graham was hoping the residents would see the benefits AFN had to offer. Roll Call Vote on Amended Motion: Councilor Bloom, Dahle, Kaplan, Hansen, DuQuenne, and Hyatt YES. Motion passed. Mayor Graham called a recess. Council reconvened at 7:55PM Vill. NEW BUSINESS 1. Chair of the City Council Election Kaplan nominated Hyatt for Chair of the City Council for 2024. Bloom expressed support for Hyatt's nomination. Hyatt stated she takes this very seriously. She wants what was best for the group and what the group wants and is happy to serve. Councilor Bloom/Kaplan m/s to confirm Paula Hyatt as Chair of the Council for one year. DISCUSSION: Bloom thanked Hyatt for accepting and noted her skills. Kaplan thanked Hyatt for her work. Hansen and Dahle thanked Hyatt for her service and performance for the previous year. Graham spoke of her experience working with Hyatt. Roll Call Vote: Councilor DuQuenne, Hansen, Dahle, Kaplan and Bloom, YES. Hyatt did not participate in the vote. Motion passed. City Council Business Meeting January 16, 2024 Page 7 of 11 2. Purchase Request of Networking Equipment IT Director Jason Wegner and AFN Operations Manager Chad Sobotka explained the need and function of the network switches and how it relates to AFN's ability to provide services. Hyatt asked what was driving the demand on the network. Wegner explained they were planning to account for an increase in bandwidth demands, with Sobotka adding that the cost between one gigabyte and 10 gigabytes is extremely small. Hansen asked if the purchase would be replacing the network switches that had caught fire the previous year, which Sobotka confirmed. DuQuenne asked if the funds for the purchase had been budgeted, which Sobotka responded they were not. Councilor Dahle/Bloom m/s to approve a purchase with PNW Security in the amount of $177,162.30 and authorize the Acting City Manager to sign the purchase agreement. DISCUSSION: Dahle spoke to the importance of updating the equipment to become more cost- efficient and thanked AFN staff for looking towards the future. DuQuenne brought up concerns over the expense. Roll Call Vote: Councilor Dahle, Hansen, Kaplan, Bloom, Hyatt, YES; DuQuenne, NO. Motion passed. Motion passed 5-1. IX. ORDINANCES, RESOLUTIONS AND CONTRACTS 1. Resolution - Ballot Language for City Recorder & Sergeant at Arms. Acting City Manager Sabrina Cotta introduced the item and the specific changes to the language within the city recorder's stated job. She added that the deadline for filing with Jackson County was March 1, 2024. Kaplan wanted to use some of the text of the job description to enhance the ballot description. Both Cotta and the Council agreed. DuQuenne asked for clarification of the consequences of a no vote on the resolution. She wanted the voters to be able to decide who was appropriate for the position, as opposed to appointing someone, adding that she felt it was important that the city recorder reside within city limits, regardless of how the voters move with the proposed ballot measure. Graham clarified that a no vote would result in no change in the Charter. Cotta added that the charter's current language has no skill assessment/requirements, and that a no vote would keep that language as is. DuQuenne wanted language to be added requiring the city recorder to live within the city limits. Bloom asked if the city recorder was legally required to live within city limits. Cotta answered that several positions required the person to live within a 30-minute time frame which is outlined in the management resolution or the bargaining contract. This was created to allow for a quick response to possible situations. Cotta added that she felt the recorder's position did not need to live within city limits but would research the topic further. Graham asked the Council whether including the requirements of living within city limits would be something worth including within the job/ballot description. Hyatt answered that she felt the documents City Council Business Meeting January 16, 2024 Page 8 of 11 managed by the city recorder belonged ultimately to the people of the City and wanted them to remain available. Dahle asked what exactly the changes would be regarding the city recorder having to live within City Limits and asked if the language should be in the charter, which DuQuenne confirmed. Assistant City Attorney Carmel Zahran added that she thought it would be a policy decision and would research the issue further. DuQuenne asked if the hired position would follow the same rules as an elected position, which Graham confirmed. Council directed staff to research the legalities of requiring the city recorder to live within city limits if it became a professional hire. Cotta confirmed that she would return with an answer in the month of February as part of the ongoing discussion process. Hyatt wanted to ensure that the hiring/electoral requirements remained objective and independent with a clear choice. Hansen questioned why the City would limit the employment pool to Ashland, feeling that it did not seem logical. Hyatt responded that since the issue had come up within Council discussion, it would most likely come up among the citizens as well. Hansen felt more information was helpful and having the question settled before the ballot goes out. Bloom concurred with Hansen and did not think it was appropriate to require an employee to live within city limits but also understood Hyatt's comments. He agreed that the job description and requirements should have clean and simple language. The Council had no issues with the change in language to the Sergeant at Arms position. Councilor Bloom/Kaplan m/s to approve Resolution 2024-03 A Resolution of the City of Ashland Submitting to the Voters at the May 21, 2024, Primary Election a Proposed Amendment to Article XIV of the Ashland City Charter. DISCUSSION: Bloom thought it made sense to allow the Police Chief to designate the Sergeant at Arms position. Kaplan agreed with Bloom's statement. Roll Call Vote: Councilor Bloom, Dahle, Kaplan DuQuenne, Hyatt, and Hansen, YES. Motion passed. 2. Briscoe Roof Replacement -Award of Construction Contract Cotta, filling in for Public Works director Scott Fleury, provided background on the topic. Cotta added that there had been contract issues regarding the replacement. Hansen asked about the viability of installing solar panels on the Briscoe Roof as part of the replacement. Cotta responded that the focus was getting the roof replaced within the budget limit but added that she would follow up with Fleury about the solar panels. Graham was interested in the possibility of installing solar panels as well and hoped that the next conversation would address the rest of the needed repairs and the ability to electrify the building. Bloom asked if there was asbestos discovered in the roof, which Zahran confirmed. Bloom asked if there were children in the building, which Cotta answered not currently. Bloom asked if the replacement was covered by grant funding, which Cotta confirmed. DuQuenne hoped that getting the roofing installed would not hinder the process of getting the repairs done quickly. Cotta clarified that the City was going with a contractor that specialized in asbestos removal. Zahran explained children would not be present during the repair process. City Council Business Meeting January 16, 2024 Page 9 of 11 Councilor Hyatt/Hansen m/s to award a public improvement contract to Hoag Roofing for Project No. 2019-27, Briscoe School Roof Replacement, in the amount of $560,089. DISCUSSION: Hyatt thought it was responsible and appropriate action. Hansen expressed thanks for the grant opportunities and was glad to see the project moving forward, adding that he did not think an assessment for solar panel installation would slow the project down. Roll Call Vote: Councilor Bloom, Dahle, Kaplan, DuQuenne, Hyatt and Hansen, YES, Motion passed. Graham clarified staff direction regarding the solar ready roof. Council wants to hear from staff prior to the roof repair on what it will take to make it solar ready. Hansen explained that load calculation issues and the degree of adding equipment would dictate what type solar panels could be installed, adding that it would require an assessment. 3. Community Wildfire Protection Plan Contract Approval Forestry Officer Chris Chambers described the Community Wildfire Protection Plan (CWPP), he spoke about how it was already covered by grant funding minus staff time which had already been approved by the Council and provided background. Graham confirmed the plan would include the watershed and town elements. Hyatt asked what are the key elements that will come from the plan. Chambers specified that it would cover evacuation, fire codes, establishing vulnerable populations, and what would happen after a large-scale fire occurred. Graham confirmed the plan would allow for grants to fund changes, with Chambers adding the current grant source for Ashland's CWPP would continue for another three years. Graham noted that Council would not see the CWPP until it was at the end stage of development. She asked if the Council could see an early draft as part of the initial round of public comment. Chambers stated that he was open to it but wanted to know if Council wanted to see the draft along with the public comments or before it's had any public comments. Graham responded that she'd prefer to see it before the public comment period had begun. Councilor Hyatt/Bloom m/s to approve a public contract with MC Fire, I.I.C. In the amount of $153,965 for the purpose of completing an updated wildfire protection plan for the City of Ashland. DISCUSSION: Both Hyatt and Bloom felt that the updates were much needed and long overdue. Dahle thanked Chambers and fire staff for their work. Graham praised the actions of Chambers and the Fire staff and was glad to see the plan revamped. Roll Call Vote: Councilor Dahle, DuQuenne, Hansen, Hyatt, Kaplan, and Bloom, YES. Motion Passed. X. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL LIAISONS 1. Council Liaison Appointments Graham addressed recent changes to the appointments, mentioning the removal of the Forest Lands Committee from the appointment list, the continuum of care liaisons being City Council Business Meeting January 16, 2024 Page 10 of 11 moved to community relationships and the crisis response network not being present as it is not a traditional voting board. Councilor Hyatt/Kaplan m/s to approve council liaison appointments. Roll Call Vote: Councilor Kaplan, Hyatt, Dahle, Hansen, DuQuenne, and Bloom, YES. Motion Passed. Graham talked about work structure changes for various committees as well as a proposed change to committee appointment limits which would move the end of term from April 30th to December 31st. Graham opened the floor to reports from the various committee liaison members. Kaplan provided a report from CEPAC regarding an electrification ordinance. The committee recommended a study session to discuss it further. Dahle agreed and encouraged the public to provide feedback. DuQuenne noted that SERJAC had welcomed a new member and had celebrated Dr. Martin Luther King's birthday. She thanked the Chamber, SOU, and SERJAC for their efforts to put the event together. Bloom is part of HHSC workforce housing work group and provided a status update. Kaplan provided status on the HHSC Homeless Master Plan subcommittee. The HHSC would select committee members at their next meeting. Bloom added both groups within the HHSC are meeting more than what is necessary. Kaplan spoke about the Ashland News' offer to have a council corner where councilors and the mayor could contribute weekly. Interested councilors can contact Kaplan and Cotta. Mayor asked the Council to judge the entries for the "if I Were Mayor" contest within the next few weeks. XI. ADJOURNMENT OF BUSINESS MEETING Councilor Bloom/DuQuenne m/s to adjourn the meeting at 8:59 p.m. Voice Vote: ALL AYES. The meeting adjourned at 8:59 p.m. Respectfully Submitted by: k 4�%OL to I — � A,� X��— City Recorder Alissa Kolodzinski Attest: 1�-, 1" Mayor Tonya Graham City Council Business Meeting January 16, 2024 Page 11 of 11 Parks Hours Parks have experienced: Increased vandalism Increased damage to public property Public safety concerns • Many of these incidents occur during nighttime hours. • Managing these issues has resulted in significant maintenance and financial burdens to APRC, as well as challenges to the Ashland Police Department (APD) enforcement efforts for public safety. S hS Rf.Gnt'Pi`. Park Hours PW 1W Currently, the Ashland Municipal Code 10.68.380 provides a "curfew" for exclusively Lithia park from 11:30PM to 5:30AM. The Ashland Municipal Code (10.68.010) defines the term "Parks" as inclusive of all parks, trails, and open space lands. P.SH4 Parks Hours Key Points • The proposed ordinance establishes baseline hours of closure that apply to all parks, trails and open spaces. It does not prevent APRC from establishing operating hours or additional restrictions on specific parks, facilities, or equipment. • The proposed ordinance has been developed in collaboration with Ashland Police and Legal Departments and will not affect, impact or interact with the proposed camping ordinance. Parks Hours Benefits • The proposed ordinance allows for transit through park lands during nighttime hours, as well as sanctioned after-hours activities with a special event permit. • Potential reduction in vandalism and other abuses of ®1 public property • Potential increase in nighttime public safety • Provides a tool for APD to initiate conversations with g park users at night A$H�' • will not put increased burden on APD officers 4 4S 8 liLCaE'' QUESTIONS? AFN's Goals • Bring value to the community • Provide internet service that is: ✓ High quality ✓ Reliable ✓ Future proof • Offer competitive pricing and speed • Increase digital equity and inclusion • Implement "green" technologies to reduce carbon footprint • Deploy fiber to every home and business in Ashland 0 10 Gigabit Passive Optical Network (XGS-PON) WWII MM Project Status • Hands-on training for field staff • Designed network for first two neighborhoods • Drafting RFQ for fiber buildout • Procurement of equipment (OTDR, additional fusion splicer, etc) • Evaluating Outside Plant (OSP) materials (splice cases, drop fiber, etc) • Vendor selection Locations • Granite St - Phase I • SOU -Phase I • Quiet Village - Phase II • Clay St - Phase II • Downtown - Ongoing (mix of fiber and G.hn) • Beach Creek - New 100% fiber subdivision v Hoitl Mountain Park Ashland Food Coop © © F Oregon Shak NOW - . land SCI.WaWaks® Hands-on Mosepm Acid Castle Lpanese Garden U side s Trailhead® (( ffff kto; piny S, Q Hotel6 St �{. Park arket of ...,...,,�• Choice Ashland Albertsons© ® Ashland's Own® Shop n U Ashland Creek Trailhead9 Downtown • Running fiber to every block in downtown • Will be offering low-cost symmetrical gigabit speed • Expanding our free wireless network • Calix outdoor wireless access points provide significant cost savings Downtown Map z O r Historic Ashland Armory 9rolhers' Hilltop Music Shop 6.<aklail 55©. f © Ruby s 6 Musky inshumeM rttte No • Gigabit speeds available in ;� u spresso V Pon n�5` the orange, blue & pink areas Q o t/ EAshland Cof House B, C:bk at' kp • Have a fiber presence in the % FaThe 9 pry Ashland non red area) A y,P l�'tTyre a 2nd Street Colleges Auplani earn 9Y3, ar irosa - 1 ( Ashland Druy car 7n G'uwler Gays Oregon Shakespeare Q Fe rat �Ihcma-ineatre}� AsMard!TiVs! g cs' ke Tours ;' Bill Pan Garde;n 'S�',�e,, s••ar r.r.+ la Park Shoes = ` A ,Iwer Valley Unitarian Universalist Fellowship xd Rotary sl Ice Rink v _ s .ref acre p Dr_ Netwt ithia Park Playyiound y R ASIru Compute ® 9 Pies Van!, 'this iraitheMl rah $ Ashlan �D�.qan E e i ach A, C txryQ �� a o Selection Criteria • Proximity to fiber splice cases • Near other fiber projects • 20% of fiber ran around Granite St through other City projects • Billed other departments $8,500 • Diverse census data: Neighborhood SOU Granite St Quiet Village Clay St Ashland Average Median Age 25.4 60.5 53.4 43.4 48 Avg Household Median Income Home Value $51,568 $103,771 $94,006 $79,289 $93,288 First Two Neighborhoods Granite St Pakm .Ge✓� !yam wr °Q ce `S Re!IKf Ide Pmk Meoil9 t.hlfECl S r.rk.nq t. © , RINIYpIR-1 rs R—hwr. e n $415,200 $570,300 $412,300 $471,200 $476,500 Avg Bachelor s Household Size Degree 1.9 51% 1.98 71% 2.18 56% 2.07 55% 2.05 63% �"M �Btio � r 0 twcwirtiNw.N 8 Q° J ;•„a:,IQ s�u� 13 Y �® ftMMtU i L�ttnfCn•- nO t.. 0 coy.c7 Vendor Selection • Adtran vs. Calix • Final decision came down to what is best for our customers Calix offers more features: i 1 • AFN branded mobile application j • Security software on residential gateway Anti -virus, anti-ransomware, malicious website protection, intrusion prevention detection, etc. • Parental controls Ability to block access to 15 predefined categories • Group and prioritize devices • Block individual mobile apps • Additional Managed services Anti bullying (Bark), and video security (Arlo Cameras) • Advertising campaigns vim Who is Calix? • Founded in 1999 • Headquarters in San Jose • 1,400+ employees • 1,800+ customers worldwide • 53 service providers in WA and OR use Calix, 33 in Oregon • North America's leader in Fiber To The Premises (FTTP) solutions • Privacy minded - we own our customer data not Calix Benefits to Residential Customers • Open to everyone in Ashland — existing AFN customers and Spectrum & Century Link customers • One-time setup fee • Monthly recurring fee • Remotely troubleshoot connection issues • Will reduce truck rolls • Increase customer satisfaction • Routers easily mesh to cover any type of dwelling • Manage home network and services through AFN branded app • White glove setup Includes whole home network security and parental controls I Benefits to Business Customers • Additional services for businesses: • Multiple wireless networks Point of Sale, back office, employees, and guests • Captive portal for guests Finail address, Facebook integration, etc. • Supports failover Internet connection via wireless If the primary internet connection goes down, business can failover to a wireless hotspot or our municipal wireless network • Schedule when guest network is available • Content filtering Pilot Project Budget ■ Hardware & Services (Calix) ■ Outside Plant Material Hardware &Services Details (Calix) ■ OLT Hardware r, OLT Warranty ■ Customer Hardware ■ Customer Warranty ■ Customer Services ■ Setup Fees Three Year Projection Year 1 Year 2 Year 1+ 2 Year 3 Totals FY 2024 FY 2025 Totals FY 2026 OLT Hardware $85,800 $56,100 $141,900 tbd $141,900 OLT Warranty $4,400 $4,400 $8,800 tbd $8,800 Customer Hardware $178,200 $110,000 $288,200 tbd $288,200 Customer Warranty $23,100 $12,100 $35,200 tbd $35,200 Customer Services $39,600 $50,600 $90,200 $70,400 $180,400 Setup Fees $25,300 $2,750 $28,050 $2,750 $56,100 $356,400 $235,950 $592,350 $73,150 $665,500 • Funds for years 1 & 2 (current fiscal biennium) are already allocated as part of the $1 million Pilot Project • The tbdvalues in year 3 depend upon the success of the Pilot Project • The estimated expenses in year 3 will be reimbursed from customer fees for services rendered 1/1�ir Timeline • Construction for Phase I completed late spring 2024 • Begin selling wireless routers 60 to 90 days after signing the Calix contract • Goal of 500 wireless routers deployed in first year • Phase I PON customers online early summer 2024 Questions? Spectrum Advanced WiFi for SS/month: • Must be managed through the My Spectrum app • Includes enhanced network security • View who is connected to the router • Group devices together • Pause internet access for devices • Set a schedule for devices AFN WiFi for $6.49/month: • Managed through the mobile app or the web interface • Includes anti -virus, anti-malware, intrusion detection, malicious web site protection, anti-ransomware packet inspection • View who is connected to the router • Group devices together • Pause internet per device or group of devices • Set schedules for internet access per device or group of devices • Proactively monitors network traffic • Security alerts through mobile app with details of the threat • Per -user usage reports available for daily, weekly or monthly basis (eg, how many hours are your kids on TikTok this past week) • Enforce safe search (Google, Bing, and YouTube) • Block comments on YouTube • Enforce content restrictions based on age or categories • Block individual websites • Block specific categories like gambling, illegal/criminal, internet portals, comics/animation, cloud storage, online games, online shopping, online video/audio, nudity, P2P file sharing, social networks, pornography, and more • Prioritize specific device, group of devices, or application (like Zoom) • Block specific mobile app • WiFi 6e with mesh units (tri-band 6 Ghz) • WiFi 6 with mesh units (tri-band 5 GHz)