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HomeMy WebLinkAbout2022-06-06 Study SessionCITY OF -ASHLAND CITY COUNCIL STUDY SESSION AGENDA Monday, June 6, 2022 Council Chambers, 1175 E. Main Street 5:30 p.m. 1. Public Input (15 minutes, maximum) 2. Budget & Finance — Structural Deficit & Long -Term Options 3. Housing and Human Services Commission Report on Severe Weather Event Shelter 4. Identification of Representatives of News Media Organizations 5. Look Ahead 6. Adjournment In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735- 2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I). COUNCIL MEETINGS ARE BROADCAST LIVE ONLINE RVTV.SOU.EDU (SELECT CHANNEL RVTV PRIME), ON LOCAL CHANNEL 9, OR ON CHARTER CABLE CHANNEL 180 OR 181. VISIT THE CITY OF ASHLAND'S WEB SITE AT WWW.ASHLAND.OR.US. Council Study Session June 6, 2022 Housing and Human Services Commission Severe Climate Event Policy Agenda Item Recommendation From Linda Reid Housing Program Specialist Contact reidl _ashland.or.us 541-552-2043 Item Type I Requested by Council ❑ Update ❑ Request for Direction ❑ Presentation SUMMARY At a regular meeting held on August 7, 2021 the City Council approved a motion to request that the Housing and Human Services Commission develop a proposal for addressing the need for shelter options during extreme weather events. The Council motion is as follows: Council requests the Housing and Human Services Commission work with local partners, as well as the staff and council liaisons to the commission, to identify the options available to comprehensively address the extreme weather needs of Ashland residents, including extreme cold, extreme heat, and dangerous levels of wildfire smoke. The Council further requests that the Housing and Human Services Commission develop a proposal for Council consideration regarding how the Ashland Community can best address these needs and the specific role the City will have in that process. POLICIES. PLANS & GOALS SUPPORTED 2020-2024 Consolidated Plan for Use of CDBG funds Tier 1: Higher Priority Emergency Preparedness Address Climate Change Tier 2: Moderate Priority Economic Development Housing Needs Homeless Services All -Age Friendly Community PREVIOUS COUNCIL ACTION Not Applicable BACKGROUND AND ADDITIONAL INFORMATION The City has had two resolutions that address how the City will respond to incidents of inclement winter weather. The current policy Resolution 2013-04 which replaced 2007-11, only set parameters for cold weather conditions under which the City would declare a weather emergency and commit City resources in the form of a City owned building. However, for many years the City had dedicated a small amount of funding to support staff time at partnering non-profit agencies to provide volunteer coordination, communication, and trainings in support of City initiated emergency shelters. The volunteer coordinator was also tasked with finding alternate locations if a City Pagel of 5 CITY OF -AS H LA N D owned building was not available, and with communicating with other City staff who supported their efforts. This staff included Fire Department staff (CERT Coordinator) and Parks Department staff regarding the use of City owned buildings. Stakeholder Outreach The Commission formed a Severe Climate Event Policy Recommendation Workgroup which met several times throughout the process of developing recommendations. The Workgroup created and implemented a plan to solicit stakeholder input to fulfill the Council's outreach request and to gain input from those interfacing or serving impacted populations, or those who have had a role in the emergency shelter process in prior years, and those who have lived experience. The workgroup also completed an audit of policies and best practice recommendations for severe and inclement weather shelters and parameters from other communities throughout Oregon and the nation. As well as information from prior programs implement by the City of Ashland in partnership with area non -profits. The workgroup also reviewed information on the health impacts of extreme climate events from a variety of resources, including but not limited to, the Center for Disease Control and Prevention, the Federal department of Health and Human Services, and non-profit organizations who advocate for special populations. The Workgroup used these policy documents from other communities as a template to provide a framework for the discussion and as a way to clarify and organize the key elements that a comprehensive and inclusive policy should address. These elements were utilized as discussion topic prompts for both the stakeholder listening sessions as well as for the discussion among the full commission. The feedback from the stakeholder listening sessions, including a debrief meeting after enacting a severe climate shelter event, as well as model language and potential structures gleaned from the resource audit were combined and provided back to the larger commission as a starting point for discussion. The key elements of a comprehensive policy are outlined below, as well as the recommendation that resulted from the discussion of the full commission. Policy Recommendations 1. The policy will set parameters for extreme temperatures both hot and cold and during extreme weather events, and for instances of bad air quality. The commissioners discuss a number of different temperature thresholds. The commissioners also discussed feedback form stakeholders, and their own feelings about the difficulties of balancing what most felt to be morally and ethically right with the realities of resources and what could be reasonably accomplished. The Commissioners agreed that in an ideal world the thresholds be more reflective of public health needs, however, they also agreed that the City should not adopt guidelines where the triggers for emergency shelter outpace the City and community's ability to enact shelters. The City's guidelines should have flexibility, which would set the thresholds as a baseline but still allow for the calling of shelters as needed. Such as in instances when the National Weather Service issues weather warnings that may necessitate calling for a shelter outside of any set temperature thresholds. 2. The policy will identify a coordinator for identification and coordination of shelter locations. Feedback regarding shelter locations included a recognition that daytime cooling and smoke shelters could be accommodated in most publically owned buildings including some located on the SOU campus (though it has also been pointed out that some homeless individuals have been trespassed from the SOU Page 2 of 5 C I T Y O F -AS H LA N D campus). These buildings would potentially be in use and open to the public during the daytime shelter operational hours, and as such would be available to shelter members of the public and may not need any volunteer oversight to operate them as daytime shelters. Overnight shelters however, generally operate outside of normal business hours and may have different safety code requirements to accommodate an overnight use, therefore a coordinator is needed for the night time shelter coordination. There was a consensus among Commissioners and stakeholders that city buildings should be made available for sheltering purposes, even if they have previously been reserved for use as rentals or for recreational purposes. City owned buildings specifically discussed for shelter uses included Pioneer Hall (it has been discussed that Pioneer Hall is preferred, however, there are needed repairs to this building to accommodate an overnight use), the Community Center and the Grove. It was also suggested to approach the school district about utilizing a space that is owned or managed by that entity as those buildings are often well suited to sheltering purposes. Lastly, it was suggested that the City look at making available or developing a commercial kitchen space for use during emergency events as well as for the use of non-profit organizations providing meals for low income populations. The Pioneer Hall kitchen already has Health Department approval to operate as a commercial kitchen for the purposes of community meal preparation, but requires a periodic fee to be paid to maintain that certification. 3. The policy should outline a plan for calling and staffing an emergency shelter as well as plan for implementation of the shelter. A severe climate shelter team should be identified and included in the plan. It is recommended that shelter coordination should be City's primary role, and that the City should set aside resources to fund a shelter coordinator either as part of a City staff person's role or through a contract with an outside agency, which is how the City has supported this role in the past. It is recommended that shelter coordination should be City's primary role. The City should identify a Decision Making Activator Team (similar to the process that the City of Medford has identified) with the City Manager acting as the lead. The team would resemble a phone tree of sorts, with the City Manager as the leader at the top of the tree in making the determination to call a shelter, a designated staff person would be identified and tasked with issuing a notification for both the need for volunteers as well as to post public information regarding the availability of shelter spaces. The shelter implementation plan could potentially issue a call to the existing CERT volunteer lists (or to specific CERT volunteers who have attended trainings specific to sheltering events) and would also issue a NIXLE alert. Another staff role would be to coordinate communications between members of the Decision Making Activator Team, relevant City staff involved in specific aspects of shelter organization (such as law enforcement, parks department staff, and administration) and any community members or non-profit entities serving in a paid/contracted volunteer coordination role. 4. The plan should coordinate a group of people inside and outside of the City to work together to implement an Extreme Climate Event shelter. Gommunity stakeholders should work together to identify and secure resources to implement Severe Climate Event shelters. This includes ongoing regular cooperation, communication, and collaboration to coordinate volunteer lists and other resources to support volunteers (like offering shelter specific trainings) locally and regionally. There was agreement for the desire to, "center the voices with lived experience". Focused on those who are needing respite during emergent events, such as seniors, low- income/fixed income households, people's with disabilities, medically fragile individuals, and other Page 3 of 5 CITY OF -AS H LA N D vulnerable populations. It has also been suggested that the City create a central online volunteer list which can be accessed by both City Staff members of the Decision Making Activator team and community partners involved in shelter organization. It is recognized that while the City has seen a dramatically increased capacity to house homeless populations in the new OHRA Center, the UU Pallet Shelter Project, and the soon Rogue Retreat Pallet Shelter Community, neither of these shelters addresses emergent and short term sheltering needs. So while there may be a reduced number of homeless households seeking overnight shelter during extreme climate events, there still will exist some measure of short term need among that population for temporary overnight respite, and there will continue to be a need for short term emergent daytime smoke and cooling shelters, some of which may be able to be assisted by these organizations at their respective locations. However, locations and volunteers will still need to be mobilized during these short term emergent climate events. 5. Each shelter should have a scheduled debrief under an action/reflection model. This is part of the ongoing local and regional coordination that should result in improved process and best practices. 6. City's role with regard to resource needs. A review of other City's policies has shown that there are a minority of City's that provide direct funding to support Severe Climate Event/Emergency Sheltering activities. The feedback received through the stakeholder outreach events revealed that many stakeholders feel that the City's role should be to provide more resources, including funding to support short term shelters. Stakeholders felt that the City relies too heavily on churches for providing locations, volunteers, and resources. Within the community, the volunteer pool is aging and is less able to provide the same level of service as in years past and many would like to see the City provide more resources to support short term shelters. These resources include: • Locations for hosting shelters -which could impact City revenues through reduced classes/rental income. • Direct funding to support volunteer training, coordination and support (though not necessarily through providing a city a staff person to do these activities, but could be part of an existing staff s responsibilities). • Direct funding to support the resource needs of the shelter. • Materials (air purifiers, etc.) • In -Kind donations Recommendations Overview: H&HSC Recommendations for new Thresholds for calling a shelter: • The threshold for calling a cold weather shelter should be changed to 32 degrees or below (considering such factors as: wind chill, precipitation, number of days' duration) or in instances where the National Weather Service issues a Weather Warning. • The threshold for calling an extreme heat shelter should be 95-100 degrees or above depending upon other factors such as humidity, UV index, and overnight lows or in instances where the National Weather Service issues an Extreme Heat warning. Page 4 of 5 CITY OF AS H LA N D • The threshold for calling a smoke related shelter should be an air quality index of 150 and above or designation of "unhealthy for everyone") or above. City's Role in Instances of Emergency Shelter: • Shelter Activation and Coordination using a phone tree model • Establish a Decision Making Activator team similar to that established by the City of Medford • Identify staff to fulfill specific duties: City Manager -Shelter activator; TBD-Communication Coordinator between paid shelter coordinator and city staff involved/concerned with sheltering activities, City Council and Administration; TBD-Public Information Officer/Nixle alerts/CERT activation. • Provide City Buildings when needed, even if prior uses/reservations have to be cancelled. • Provide ongoing funding for contract volunteer/shelter coordination services from an area non- profit service provider or in-house through existing staff. • Provide a platform for communications between Decision Making Activator Team and shelter coordinators through an online platform that allows real time communication and updates accessible by those inside and outside the City (create a OneDrive account) • Facilitate a regular ongoing emergency shelter group meeting to debrief after shelter events and for planning and coordination for future shelter events and needs, which could include volunteer trainings, coordination with potential providers of shelter locations and volunteers, and to communicate regionally. • Provide materials and resources as needed (air purifiers/PPE) and in house targeted training (through CERT). FISCAL IMPACTS The fiscal impacts range based on the City's level of involvement, the provision of locations for hosting shelters, and the adoption of thresholds which have the potential to increase the number of shelters days called each year, STAFF AND COMMISSION RECOMMENDATION Staff would like direction and a clear process in how the City addresses the need for emergency sheltering during severe climate events. The Housing and Human Services Commission is recommending all of the points above to be included in a new Resolution that supersedes all prior inclement weather policies and sets forth new and comprehensive thresholds for calling for the opening of a shelter in the instances of severe climate events. The resolution will also outline a process for enacting a shelter and will define the City's role in that process. ACTIONS, OPTIONS & POTENTIAL MOTIONS Direct Staff to draft a Resolution that supersedes all prior inclement weather policies and sets forth new and comprehensive thresholds for calling a shelter in the instances of severe climate events. The resolution will also outline a process for enacting a shelter and will define the City's role in that process. REFERENCES & ATTACHMENTS Resolution 2013-04 References Page 5 of 5 CITY OF ASHLAND RESOLUTION 2013-OLJ A RESOLUTION SETTING FORTH POLICIES AND CONDITIONS UNDER WHICH ASHLAND WILL PROVIDE EXTREME WEATHER RELATED EMERGENCY SHELTER HOUSING AND REPEALING RESOLUTION NO.2007-11 RECITALS: A. Ashland is located in an area that has four distinct seasons, and the winter season can have weather extremes that can be hazardous to persons without adequate shelter. B. The City of Ashland desires to set forth the conditions under which it will provide emergency shelter housing and the policies related to those staffing or utilizing such emergency shelter. THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. Provision of Emergency Shelter. Ashland will provide emergency shelter under the terms and conditions set forth herein during times of extreme weather conditions. For purposes herein, weather conditions shall be considered extreme when outside temperatures are 201 F or below or a combination of weather conditions, in the discretion of the City Administrator, make conditions hazardous to human life without adequate shelter. SECTION 2. Terms and Conditions. 1) In the event of the need for an emergency shelter during extreme weather, an available city - owned building such as the Grove or Pioneer Hall may be used. Previously booked groups in those locations may be subject to cancellation. 2) The shelter will be staffed by volunteers from nonprofit organizations or other organizations in the business of providing for the needs of persons. The city's insurance company requires organizations providing volunteers to provide a letter to the City of Ashland stating that all shelter volunteers have received appropriate training to staff a shelter and have passed criminal background checks. 3) Shelter(s) will open at 8:00 p.m. Doors will be locked at 9:00 p.m. Guests may leave the shelter but not re-enter after 9:00 p.m. Guests arriving at the shelter after 9:00 p.m. will not be admitted unless brought to the shelter by a police officer. Guests must vacate the shelter no later than 8:00 a.m. the following morning. 4) Shelters must have separate restrooms for men and women and separate sleeping spaces for single men, for single women and for families. Children must not be left alone in the shelter, and signage must be conspicuously displayed to remind guests and volunteers of this requirement. Resolution No. 2013- Page 1 of 3 5) The shelter must contain an emergency box with a first aid kit. Shelter volunteers should bring their own cell phones in case of emergency. SECTION 3. Emergency Shelter Activation. Provisions for emergency shelter will be activated as follows: l) When the City Administrator or designee determines that weather conditions are or are likely to become "extreme," he/she will contact the City's CERT Coordinator. 2) The CERT Coordinator will contact the Parks and Recreation to determine which facility or facilities will be used as an emergency shelter. 3) The CERT Coordinator will contact designated representatives from volunteer organizations to arrange for staff volunteers at the shelter. 4) Volunteers and guests are responsible for following the same cleaning requirements as other groups. SECTION 4. Emergency Shelter Policies. Operation of the emergency shelters shall, to the greatest extent feasible, comply with the following policy guidelines: 1) Shelter services must be provided with dignity, care, and concern for the individuals involved. 2) The buildings used as shelter must be maintained in a safe and sanitary condition at all times and must comply with City, County and State Building, Fire and Health Codes, unless exemptions have been obtained from the appropriate agencies.. 3) In all Shelters, there should be adequate separation of families and singles, and adequate separation of single women. 4) No drugs, alcohol, or weapons will be allowed in shelter property at any time. 5) No disorderly conduct will be tolerated. 6) No threatening or abusive language will be tolerated. 7) No excessive noise will be tolerated, e.g. loud radios etc. 8) Smoking will be restricted to the outdoors in designated areas. 9) Guests should maintain their own areas in an orderly condition and may be assigned other responsibilities or tasks at the shelter. Resolution No. 2013- Page 2 of 3 SECTION 5. Dogs Dogs may be permitted in an emergency shelter under the following circumstances: 1) Shelter volunteers must designate a specific area in the shelter for dogs. The floor of such area must be covered with thick plastic. 2) Dogs must remain in crates while in the shelter. Crates will not be provided, stored, repaired or cleaned by the City of Ashland and must be removed from the shelter when it is vacated. 3) If taken outside for biological needs, dogs must be leashed. 4) Shelter volunteers are to devise and follow procedures to keep dogs away from each other and other guests as they are being housed for the night and as they exit in the morning. 5) Shelter volunteers must be responsible for cleaning and sanitizing any areas soiled by a dog or dogs. Such cleaning is to be done to the satisfaction of City facilities maintenance staff. 6) Dogs that become threatening to others or are otherwise unmanageable will be required to leave the shelter. 7) Shelter volunteers must notify Jackson County Animal Control in the event a dog bite breaks the skin of an emergency shelter guest or volunteer. SECTION 6. Resolution No. 2007-11 is hereby repealed. SECTION 7. This resolution takes effect upon signing by the Mayor. This resolution was duly PASSED and ADOPTED this � day of , 2013, andItakes effect upon signing by the Mayor. Barbara Christensen, City Recorder - day of SIGNED and APPROVED this Rev" wed as to form: J David H. man, City Attorney in Stromberg, Mayor Resolution No. 2013- Page 3 of 3 References— Climate/weather shelter reference list City and state sources: City of Medford, OR. 2019."Medford Incident Response Guide (IRG): Severe Weather Shelter Activation" Administrative Regulation Number: 708 Adopted: 11/07/2019 Revised/Readopted: 11/05/2020. Accessed 30 January 2022 at www.medfordoregon.gov/News-Articles/Severe-Weather-Event-Shelter-Update City of Chico, CA. 2019. "Update to Emergency Warming and Cooling Center Program." Accessed 30 January 2022 at https://chico-ca.granicus.com/ City of Spokane . 2021 "Spokane Municipal Code Section 18.05.020 Activation Criteria." Accessed 30 January 2022 at https://my.spokanecity.org/smc Washington DC 2021. "2021 District of Columbia. Heat Emergency Plan." Accessed 30 January 2022 at https://hsema.dc.gov/sites/default/files/dc/sites/hsema/page content/District%20Heat%2OEmergency%20PIan%2OJuly %2004%202021. pdf California Governor's Office of Emergency Services. 2013. "Contingency Plan for Extreme Cold / Freeze emergencies. State Emergency Plan" Accessed 30 January 2022 at www.caloes.ca.gov/PlanningPreparednessSite . 2014. "Contingency Plan for Excessive Heat Emergencies. State Emergency Plan." Accessed 30 January 2022 at www.caloes.ca.gov/PlanningPreparednessSite Additional references Asseng, Senthold, Dietrich Spankuch, Ixchel Hernandez-Ochoa, Jimena Laporta. 2021 "The Upper Temperature Thresholds of Life. The Lancet. Vol 5, no. 5. Acccessed 30 January 2022 at https://www.thelancet.com/journals/lanplh/article/PlIS2542-5196(21)00079-6/fulltext Centers for Disease Control. Climate and Health Program. 2017. "The Use of Cooling Centers to Prevent Heat -Related Illness: Summary of Evidence and Strategies for Implementation" Accessed 30 January 2022 at https://stacks.cdc.gov/view/cdc/47657 Environmental Protection Agency. 2006 (updated 2016). "Excessive Heat Events Guidebook" Accessed 30 January 2022 https://www.ePa.gov/heatisIands/excessive-heat-events-guidebook Kidd, Sean, Susan Green, Kwame McKenzie. 2020 (September). "Climate Implications for Homelessness: A Scoping Review." Journal of Urban Health. National Center for Health Care of the Homeless (NHCHC). 2007. "Exposure Related Conditions: Symptoms and Prevention Strategies." Healing Hands newsletter, vol 11., no. 6. Accessed 30 January 2022 at www.nhchc.org 2021. "Emergency Preparedness." Accessed 30 January 2022 at https://nhchc.org/clinical- practice/homeless-services/emergency-preparedness/ DEPT. OF COMMUNITY DEVELOPMENT Tel: 541488-5305 20 E. Main Street Fax: 541488-6006 Ashland, Oregon 97520 TTY: 800-735-2900 FA www.ashland.or.us . 2020. "Winter is Coming: Cold Weather and Disasters." Webinar. Accessed 30 January 2022 at https://nhchc.org/webinars/winter-is-coming-cold-weather-and-disasters/ Webinar accessed at YouTube https://voutu.be/Ervl6xl4COA _. 2021. "Surviving Severe Weather: Tools to Promote Emergency Preparedness for People Experiencing Homelessness." Accessed 30 January 2022 https://nhchc.org/clinical-practice/homeless-services/weather/ National Weather Service. 2017. Excessive Heat Warning. Accessed 30 January 2022 ata www.weather.gov/media/safety/Heat-brochurel7.pdf Sajad Zare et al. 2018. "Comparing Universal Thermal Climate Index (UTCI) with selected thermal indices/environmental parameters during 12 months of the year" Weatherand Climate Extremes, vol. 19. Accessed 30 January 2022 at https://www.scienced irect.com/science/article/pi i/S22120947173011OX Personal communications: Kenny LaPointe.. Executive Director Mid -Columbia Community Action Council, Hood River, OR. October 2021 Personal communication with Echo Fields Robert Marshall. Program Manager, Mid -Willamette Valley Community Action Agency, Salem, OR. October 2021. Personal communication with Echo Fields DEPT. OF COMMUNITY DEVELOPMENT Tel: 541-488-5305 20 E. Main Street Fax: 541-488-6006 Ashland, Oregon 97520 TTY: 800-735-2900 ��, www.ashland.or.us Council Study Session June 6, 2022 Agenda Item I Mobile Integrated Healthcare (MIH) From I Ralph Sartain I Fire Chief Contact I Ralph.sartain@ashland.or.us 541-552-2229 Item Type I Requested by Council ❑ Update ❑ Request for Direction ❑ Presentation SUMMARY Informational report of Ashland Fire & Rescue beginning the process of integrating two MIH programs in our community. POLICIES, PLANS & GOALS SUPPORTED Council Goal 1 - Develop current and long-term budgetary resilience Council Goal 2 - Analyze City departments/programs to gain efficiencies, reduce costs and improve services Cultivate External Funding Opportunities Support Innovative Programs that Protect the Community PREVIOUS COUNCIL ACTION None BACKGROUND AND ADDITIONAL INFORMATION The Ashland Fire & Rescue Department (AFR) is in the process of establishing two Mobile Integrated Health Care (MIH) programs. First, what is MIH? MIH also referred to as Community Paramedicine, is the current term for community -based health care delivery model that primarily uses emergency medical services (EMS) personnel and systems in place. Mobile integrated health care and community paramedicine programs address wellness, prevention, care for the chronically ill, post -discharge care, social support networks, and increasing medical compliance for a local population (vulnerable and chronic use patients). A little over a year ago, AFR entered into an agreement with Oregon Health Sciences Universities Nursing Program (OHSU-NP) to bring nursing students to AFR to support the CARES program. CARES is a form of MIH and provides numerous services. The OHSU-NP students assess patient home safety, identify barriers to health care, discuss health concerns, identify resources available, provide referrals to community resources for food, housing, transportation, clothing, and personal hygiene products, attend appointments with patients, and educate family members, friends and other caregivers. It took our implementation teams almost a year to get the necessary information and steps for the program to get up and running. AFR has agreed to support two students a semester moving forward. These students have just completed the inaugural term for the program, and it looks promising moving forward. You may have observed our two current students in the news Wednesday as they were assisting the rescued cat "Mimi" with our probationary firefighter Nick Peters during the Plaza Fire. Pagel of 2 C I T Y O F -ASHLAND The students spend two days a week with us, identify up to four residents in need, and then follow them through their semester. When the students complete the semester, the nursing program supervisor assumes care of the identified patients and continues to support the patients until they are released from the program, or the new students arrive. After meeting with the executive director of the program the Ashland Fire & Rescue Department believes we may be able to implement the program on a larger scale beginning this fall. More details will be available later as we work through the information. The next MIH program is with Mercy Flights. Several months ago, we met with Mercy Flights, and they asked us to help support an MIH program in Ashland and Talent. Mercy Flights is providing the funding; the AFR will provide the space and access to our community for the program. There was an opportunity to jointly apply for a $75,000 grant through the Ashland Community Hospitals foundation. We agreed to work with Mercy Flights as they have an established and funded MIH program in their care delivery plan, and it would be a program we can add to our vulnerable population without direct cost to our budget. The grant will assist in providing funding for one full-time Mercy MIH-Paramedic to the Ashland and Talent area. The remaining funding for the position will be from the revenue generated by the MIH program. This will be a one-year pilot program to see the program's effectiveness in our two communities. Sheila Clough, Mercy Flights CEO, and AFR will be coming before you in the future to provide information and statistics surrounding this program and the collaborative efforts between AFR and Mercy Flights INC in other areas. FISCAL IMPACTS None STAFF RECOMMENDATION This is an informational report no council action is needed at this time ACTIONS, OPTIONS & POTENTIAL MOTIONS None Page 2 of 2 CITY OF -AS H LA N D 20Jun 4Jul 16Jul 1-Aug 15Aug SSep 195ep 3-Oct 17-0ct Potential Special Called Business Mto. Tuesday 14Jun 1:00pm-5:00pm (4 In—) Ashland City Council Look Ahead Note This is a DRAFT schedule of future agenda items and is subject to frequent changes. Meeting Cancelled National Holiday -Juneteenth Commemoration Meeting Cancelled National Holiday - Independence Day Eco Northwest Economic Diversity Study Report Admin. Joseph Lessard Fire Season Preparations Update Fire Dept. Chief Sartain Police and Fire Regionalization Studies Admin JPolice/Fire Joseph Lessard/Chief O'Meara/Chief Sartain 3 month Report -Report on potential ordinance/resolution prohibiting installation of natural gas equipment in new construction/major rehabilitation Public Works Scott Fleury Commemorative & Ceremonial Flags at City Facilities •• Identification of Representatives of News Media Organizations City Recorder & City Attorney Melissa Huhtala & Katrina Brown Community Budget Survey Report Admin. Jose ph Lessard Real Estate City Facilities Utilization Study & Asset Mgt. Report Public Works Scott Fleury Har adine Parking Structure RFP CommunityDevelopment Bill Molnar Contracting Water(N/astewater System Management Staff Report Public Works Scott Fleury 6 Month report - plan to eliminate natural gas equipment by 203D in existing city facilities Public Works Scott Fleury ow Admin. is Finance Joseph Lessard & Alison Chan Transit lodging tax ordinance changes •• •• Operating budget status/issues, recommendations, and related action items " PIERS Liability Accounting " Future Citizen's Budget Committee proceedings and related action items " •• Organizational staffing and organizational design status and related action items " City commissions status and staff support, and related action items ^ Miscellaneous fees status, recommendations, and related action items " C I P budget review, recommendations, and related action items " Grant review, recommendations, and related action items " Surplus City property review and related action items " Executive Session: Labor Agreement Ne otiations •' •' Resolution 2022-13 Adopting Misc. Fees and Charges Finance Alison Chan Resolution 2072-14 Adopting a Supplemental Budget •• •' Resolution 2022-15 Adopting the Allocation of Transit Lodging Tax (TILT) Portion of2023-25 Biennium •• •' Resolution 2022-16 Adopting Financial Management Policy •' •' Second Reading -Ordinance regarding Transit Lodging Tax (TILT) First Reading-Ortlanance for Public Digital Notice of City Agendas Admin. & City Attorney Joseph Lessard & Katrina Brown 21Jun Band Board Annual Report City Recorder Melissa Huhtala Historic Commission Appointments •• •• Social Equity and Racial Justice Commission •• Citizens' Budget Committee Appointments " •' TLT Grants - review, recommendations, and related action items Finance Alison Chan Electric Wildfire Mitigation Plan Electric Utility Tom Mc Bartlett Public Hearing Appeal of proposed mixed -use development of 165 Water Street Community Development Bill Molnar AFN -Business and Technology Planning RFO/RFP AFN/Electric Tom Mc Bartlett First Reading - Bicycle Pint Rider City Attorney Katrina Brown First Reading -Telecommunications Ordinance Updates (5G) •' ^ 5-Jul Second Reading - Bicycle Pint Rider City Attorney Katrina Brown Second Reading -Telecommunications Ordinance Updates (5G) '• 19Ju1 2-Aug Infrastructure Master Plans Adeph—lUodates Talent -Ashland -Phoenix (TAP) Water Inter -tie Public Works Scott Fleury Wastewater Collection System Master Plan Storm Drain Master Plan •' •• Facilities Optimization Master Plan •' Commemorative & Ceremonial Flags at City Facilities Public Works Scott Fleury City Manager Performance Review Police Annual Report Admin. Joseph Lessard Police Dept. Chief O'Meara Uenaied e/2/2o22 Ir11 Ashland City Council Look Ahead Note This is a DRAFT schedule of future agenda tams and is subject to frequent changes. Updated 6/2/2022 IM