HomeMy WebLinkAbout2024-014 Agrmt Amnd#1 - J&A Concrete Construction LLCFORM #10
CONTRACT AMENDMENT APPROVAL REQUEST FORM
Request for a Change Order
Name of Supplier / Contractor / Consultant: J&A Concrete Construction, LLC
Purchase Order Number: 20240145
Title / Description: Billings Ranch Accessible Ramp Replacement
Per attached contract amendment
Contract Amendment
Original contract amount
Total amount of previous contract amendments
Amount of this contract amendment
TOTAL AMOUNT OF CONTRACT
$4,991.50
$0.00
$200.00
$5,191.50
CITY OF
ASHLAND
Total amount of this
contract amendment:
$200.00
100 % of original contract
0 % of original contract
3.9 % of original contract
103.9 % of original contract
In accordance with OAR 137-047-0800: 1) The amendment is within the scope of procurement as described in the solicitation documents, Sole Source notice or approval of Special
Procurement. 2) The amendment is necessary to comply with a change in law that affects performance of the contract. 3) The amendment results from renegotiation of the terms and
conditions, including the contract price, of a contract and the amendment is advantageous to the City of Ashland, subject to all of the following conditions: a) goods and services to be
provided under the amended contract are the same as the goods and services to be provided under the unamended contract; b) The City determines that, with all things considered, the
amended contract is at least as favorable to the City as the unamended contract; c) The amended contract does not have a total term greater than allowed in the solicitation document,
contract or approval of a Special Procurement. An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the
amendment in the procurement documents, it would likely have increased competition or affected award of contract.
Contract amendment is within the scope of procurement: YES X NO (If "NO", requires Council approval / Attach copy of CC.)
Sourcing Method:
SMALL PROCUREMENT — Not exceeding $5,000
INVITATION TO BID or
REQUEST FOR PROPOSAL
COOPERATIVE PROCUREMENT, QRF or
EXEMPTION PURSUANT TO AMC 2.50
® "YES', the total amount of contract and cumulative
amendments s $6,000.
❑ "YES', the total amount of cumulative amendments
❑ "YES', the total amount of original contract and
❑ If "NO", amount exceeding authority requires
<— 25% of original contract amount or $250,000
cumulative amendments <— $100K for Goods & Services, !—
Council approval. Attach copy of Council
whichever is less.
$75K for Personal Services, < $50K for Attorney Fees.
Communication.
❑ If "NO", amount exceeding authority requires
❑ If "NO", amount exceeding authority requires Council
❑ Exempt —Reason:
Council approval. Attach copy of Council
approval. Attach copy of Council Communication.
❑ Exempt — Reason:
PERSONAL SERVICES (Direct Appointment)
Communication.
❑ "YES', cumulative amendments <— $35,000
❑ Exempt— Reason:
❑ If "NO", requires council approval. Attach CC
INTERMEDIATE PROCUREMENT
SOLE SOURCE
EMERGENCY PROCUREMENT
Goods & Services -> $5,000 and < $100,000
❑ "YES', the total amount of cumulative amendments
<— 25% of original contract amount or $250,000
whichever is less.
❑ Written Findings: Document the nature of the
emergency, including necessity and circumstances
requiring the contract amendment
Personal Services - > $5,000 and < $75,000
❑ "YES', the total amount of cumulative
amendments <— 25% of original contract amount. ❑ If
❑ If "NO", amount exceeding authority requires
❑ Obtain direction and written approval from City
"NO", amount exceeding authority requires Council
Council approval. Attach copy of Council
Administrator
approval. Attach copy of Council Communication.
Communication.
❑ If applicable, attach copy of Council Communication
❑ Exempt — Reason:
❑ Exempt — Reason:
❑ Exempt — Reason:
SPECIAL PROCUREMENT
INTERGOVERNMENTAL AGREEMENT
❑ "YES', the total amount of original contract and cumulative amendments are
❑ Renewal of Intergovernmental Agreement: Terms modified in accordance with initial
within the amount and terms initially approved by Council as a Special
agreement OR cost will not be more than 25% greater than initial agreement. Renewal
Procurement.
approved by City Attorney and department head affected by renewal and approved/signed
❑ If "NO", amount exceeding authority requires Council approval.
by City Administrator. AMC 2.28.045(B)
Attach copy of Council Communication.
❑ If "NO", Council approval is required. Attach copy of Council Communication
Project Number 202213-999 Account Number 081200 - 704200 Account Number_ _ _ _ _ _ -
`Expenditure must be charged to the p opriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed.
Employee Signature: Department Head Signature. 2•,2t•
(E r $5,000)
City Manager:
Funds appropriated for current fiscal year: YES / NO
(Contract and addenda greater than $35,000)
Finance Director (Equal to or greater than $5,000) Date
Comments:
Form #10 — Contract Amendment Approval Request Form, Request for a Change Order, Page 1 of 1, 2/27/2024
CITY OF
ASHLAND
DEPARTMENT OF PUBLIC WORKS
CONTRACT CHANGE ORDER NO
PROJECT: Billings Ranch Accessible Ramp Replacement DATE: 02/27/24
LOCATION: W Nevada St @ Easterling Ln PROJECT NO.: 2022-13
CONTRACTOR: J&A Concrete Construction LLC
You are requested to perform the following described work upon receipt of an approved copy of this document or as described by the
Engineer:
Total this Change Order
$200.00
Previous Change Order
$0.00
Original Contract Total
$ 4,991.50
Revised Contract Total
$ 5,191.50
PERCENT CHANGE OF ORIGINAL CONTRACT 3.9%
Modity Section 00180.50(h) of the Project Special Provisions as follows:
00180.50(h) Contract Time - There is one Contract Time on this Project as follows:
The Contractor shall complete all Work to be done under the Contract not later than February 29, 2024.
7 leol
Recommended By:
Approved By:
Accepted By:
ENGINEERING Tel: 54 1 A88-5587
20 E. Main Street Fax: 541488-6006
Ashland, Oregon 97520 TTY: 800-735-2900
www.ashland.or.us
Date '
Date
Date
G:\pub-wrks\eng\2022 Project Ycart2022-13 Walker Ave Overlay- E Main to RR\1_Administration\A—Consttuction_J&A Concrete\Contract Docmnents\Projcct Change Orders\other
contracts\Billings Ranch HC Ramp_CO #01