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2024-05-07 Council Meeting
qViAn Council Business Meeting Agenda ASHLAND CITY COUNCIL MEETING AGENDA Tuesday May 7, 2024 Council Chambers,1175 E Main Street (In -Person or Zoom Meeting Access) Live stream via rvtv.sou.edu select RVTV Prime Recorded meetings are available on our website. Public testimony will be accepted for both public forum items and agenda items. If you would like to submit written testimony or if you wish to speak electronically during the meeting, please complete the Public Testimony Form no later than 10 a.m. the day of the meeting. 4:30 p.m. Executive Session I. To review and evaluate the employment -related performance of the chief executive officer of any public body, a public officer, employee or staff member who does not request an open hearing pursuant to ORS 192.660 (2)(i). II. To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed pursuant to ORS 192.660 (2)(h). 6 p.m. Regular Business Meeting* I. CALL TO ORDER 1. Land Acknowledgement** I I. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. MAYOR'S/CHAIR OF THE COUNCIL ANNOUNCEMENTS 1. Historic Preservation Proclamation 2. Asian American Heritage Proclamation V. APPROVAL OF MINUTES *** 1. Minutes of the April 12, 2024 - Council Retreat 2. Minutes of the April 15, 2024 - Study Session Meeting 3. Minutes of April 16, 2024- Business Meeting VI. SPECIAL PRESENTATIONS 1. Childcare Ad Hoc Committee update VII. CITY MANAGER REPORT VIII. PUBLIC FORUM (15 minutes - Public input or comment on City business not included on the agenda) Page 1of2 •'�:•� Council Business Meeting Agenda IX. CONSENT AGENDA 1. Advisory Committee Reappointments 2. Committee Appointments a. Housing and Human Services Advisory Committee (HHSC) b. Public Arts Advisory committee (PAAC) c. Climate and Environmental Policy Advisory Committee (CEAP) 3. Liquor License Approval for ARCO AMPM #7023 2380 Hwy 66 X. PUBLIC HEARINGS XI. UNFINISHED BUSINESS 1. 2200 Ashland St. Ad Hoc Committee Appointments XII. NEW BUSINESS 1. Playwright Walk Initiative 2. Reestablishing Municipal Audit Commission XIII. ORDINANCES, RESOLUTIONS AND CONTRACTS XIV. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL LIAISONS XV. ADJOURNMENT OF BUSINESS MEETING In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Manager's office at 541.488.6002 (TTY phone number 1.800.735.2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). Items on the Agenda not considered due to time constraints are automatically continued to the next regularly scheduled Council meeting [AMC 2.04.030.(D)(3)] ** LAND ACKNOWLEDGEMENT We acknowledge and honor the aboriginal people on whose ancestral homelands we work — the Ikirakutsum Band of the Shasta Nation, as well as the diverse and vibrant Native communities who make their home here today. We honor the first stewards in the Rogue Valley and the lands we love and depend on: Tribes with ancestral lands in and surrounding the geography of the Ashland Watershed include the original past, present and future indigenous inhabitants of the Shasta, Takelma, and Athabaskan people. We also recognize and acknowledge the Shasta village of K'wakhakha - "Where the Crow Lights" - that is now the Ashland City Plaza. ***Agendas and minutes for City of Ashland Council, Commission and Committee meetings may be found at the City website, ashland.or.us/Agendas.asp. Page 2 of 2 ASHLAND A Proclamation in Honor of National Historic Preservation Month 2024 WHEREAS, historic preservation is an effective tool for managing growth, revitalizing neighborhoods, fostering local pride, and maintaining community character while enhancing livability. WHEREAS, the historic houses and buildings of Ashland help make our city unique and provide links with aspirations and attainment of the City's pioneers and their descendants. WHEREAS, these fine examples of nineteenth and twentieth century buildings contribute to an appreciation of our heritage. WHEREAS, historic preservation is relevant for communities across the nation, both urban and rural, and for Americans of all ages, all walks of life and all ethnic backgrounds. WHEREAS, it is important to celebrate the role of history in our lives and the contributions made by dedicated individuals in helping to preserve the tangible aspects of the heritage that has shaped us as a people. WHEREAS, National Historic Preservation Month is in May. Ashland has selected the week of May 13th - 19th, as Historic Preservation Week. Ashland's celebrations are co -sponsored by the City of Ashland's Historic Preservation Advisory Committee and the National Trust for Historic Preservation. NOW, THEREFORE, I, Tonya Graham, Mayor of the City of Ashland, Oregon, on behalf of the City Council, do hereby proclaim the month of May 2024 as National Historic Preservation Month and call upon the people of the City of Ashland to join their fellow citizens across the United States in recognizing and participating in this special observance. In Ashland we are Better Together. Dated this 7th day of May 2024 Tonya Graham, Mayor Alissa Kolodzinski, City Recorder C I T Y O F ASHLAND A Proclamation Celebrating Asian American Heritage Month Whereas: The month of May was designated as Asian American and Pacific Islander Heritage Month in 1992 to recognize the innumerable contributions, vibrant cultures, and rich heritage of Asian Americans, native Hawaiians, and Pacific Islanders. As some of the fastest -growing racial and ethnic groups in the nation, these communities represent a multitude of ethnicities, languages and experiences that enrich America. Whereas: Asian Americans and Pacific Islanders have lived and worked in Oregon for more than 200 years, contributing to the state's rich history, economy, and culture. Their history in Oregon is marked by a struggle for freedom, equity, and justice, prevailing over the adversity of exclusion, persecution, incarceration, and disparities. These populations have helped advance Oregon's prosperity through their contributions to all fields of education, business, the arts, economic development, science, and technology. Whereas: In Ashland, Chinese laborers built the railroad linking southern Oregon to the rest of the country. We have recognized that major contribution, through the public art sculpture titled 'Golden Connections' in Railroad Park. Whereas: 1 in 3 Asian American, Native Hawaiians and Pacific Islanders have faced hate for their identity within the past year. As we celebrate these populations, we must redouble our commitment to combating the surge of anti -Asian hate crimes. These acts are wrong; they must stop. NOW, THEREFORE, I, Tonya Graham, Mayor of the City of Ashland, Oregon, on behalf of the City Council, do hereby acknowledge the month of May as a time to celebrate the contributions of Asian Americans and Pacific Islanders to our culture and collective history. I call upon the people of Ashland to observe this month with appropriate reflection and learning and make time to visit Railroad Park and Golden Spike. In Ashland we are Better Together. Dated May 7, 2024 Tonya Graham, Mayor Alissa Kolodzinski, City Recorder ASHLAND CITY COUNCIL PLANNING RETREAT AGENDA Friday, April 12, 2024 In attendance: Mayor Graham, Councilors DuQuenne, Dahle, Hyatt, Hansen, Kaplan, and Bloom. Welcome & process for the day. Interim City Manager Sabrina Cotta reviewed the agenda and logistics for the day. She spoke about the goal of the day which is to review departments as the City is coming up on the next fiscal year and to understand where departments are in regard to projects and workflow and to discuss Council priorities. Work plan review (see attached) Public Works - Discussion with Public Works Director Scott Fleury The Hosler Dam Comprehensive Assessment Project and Report is almost done. The Dam is in good condition. Transportation System Update should start this year. GAP analysis will be completed. The final draft for the Facilities Masterplan and Asset Management will be done by the end of year. The consultants finished their on -site analysis this week. Next step includes interviews with department heads to gather additional information. CEAP goals will be taken into consideration in recommendations on moving forward. Alternative uses for spaces will be part of the assessment. Discussion on how to communicate with citizens so they can provide input before decisions are made. Review of Council directed items. What items could be removed or highlighted as most important? Priorities include: 0 2200 Ashland street o division zero action plan o ALEAP program o Night lawn program o Briscoe School o Solor o Transportation system planning o Renewable energy opportunities o Southside - vandalism/trash Community Development- Discussion with Community Development Director Brandon Goldman (handout attached). Goldman discussed the general delivery of service as being the largest impact to the community that Community Development offers. The number of projects has grown exponentially over the last few years. Discussion on vacation rentals, sign code compliance, and housing needs. Building codes are being amended in response to FEMA direction and needed updates as a response to changes in state laws and regulations. Priorities: Page 1 of 4 o Manufactured Park zone o Homeless service master plan o Affordable housing o Land bank/trust and grant opportunities for tax increment pre -development to attract development o Climate friendly equitable areas o Relative to development process Electric- Discussion with Director of Electric Utilities Tom McBartlett. Discussed staffing levels, grant options, and equipment needs. The largest area of concern regarding the electrical infrastructure resiliency is wildfires. Priorities o Electrical Master plan update o USDA on -bill financing o Natural gas regulation option o System automation o BPA Contract negotiations Parks & Recreation- Discussion with Interim Parks Director Leslie Eldrige (handout provided) Some APRC goals were put on hold at the direction of the APRC until a permanent director is on board. There are future opportunities for funding more trails. The project of allowing alcohol in the parks was a big accomplishment. This was goal nine on the APRCs list and there are several large events already in the planning for the summer. North Mountain Park is continually being worked on. Eldrige would really like to re -institute the education project and rebuild the program with new staff. Discussion on support needed from partners and the City to get the word out regarding events. Discussed the pool and potential option for a large facility to include senior center and other services. Priorities: o Parks to support economic development o Employ best management practices o East main street park o Support for community building o North Mountain park o Golf Course plan Police - Discussion with Police Chief Tighe O'Meara Discussion about a potential crossover with SOU and the SRO program; contingency planning for emergency situations that affect the wider community and a potential for an evacuation summit. Items for Council to offer support include adjustments to law enforcement program, get staffing back up, and ELEA enhancements. Discussion on services to assist with the homeless population. Fire- Discussion with Fire Chief Ralph Sartain The Fire strategic plan is not a priority as other tasks related to it are the priority. The contractor training courses are starting in May. Fire expects to reach the goal of 700 signups for the (WRAP) Wildfire Risk Assessment Program. Page 2 of 4 Priorities o ISO inspection o Membership program o WRAP o Single Role EMS Department of Innovation & Technology- Department of Innovation & Technology- GIS Manager Lea Richards detailed the department's achievements in strengthening cyber security, the arrival and installation of network switches, and the initiation of the AFN pilot project. Richards talked about the rollout of a robust, new GIS website that will house all mapping, applications and GIS content. Richards also introduced the Council to the drone program, and how it is being used. There are six City employees who are trained and FAA licensed drone users. Drones are used for aerial surreys; they have a thermal camera to look at electrical equipment to check for overheating. Example: a drone will be used to discover damage caused by a tree that fell on equipment in a hard to access area. Drones will be used to focus on City spaces and equipment. Finance Discussion with Finance Director Mariane Berry Discussion on utility billing. 90% of work in the finance department is the day-to-day operations. As of today, Utility Billing is fully staffed and there is one opening in accounting. The next Munis software update will be much user friendly to the community members. Phone lines will be open starting next week every day. In -person option will remain to one day a week for the time being. Discussion on Open Gov and how to use the program for community members and the next budget process. Human Resources- Discussion with Human Resources Director Molly Taylor Discussion on training for new committee and commissioner members along with DEI trainings. Updating personnel polices is currently under way. Once updated, all employees will be required to go online and review and sign they are aware of the policy updates. This year the turnover rate has been reduced to eight employees, mostly due to retirements. We have hired about 15-20 new employees in the same time period. We are staffed at about 90%. Discussion on status of compensation and classification study and instituting an easy -to -use performance review process. City Recorder- Discussion with City Recorder Alissa Kolodzinski Discussion on backlog of items to be completed, staffing options, OLCC process and support needed for the future of the Recorder's Office. The OLCC process has been streamlined to be more efficient. The backlog of digital archiving and the physical retention of council packets has been completed and is up to date. City Manager's Office/ Legal Department- Discussion with Acting City Attorney Doug McGeary and Economic Development Coordinator Jordan Rooklyn. Discussion on the hiring process for City Manager and City Attorney. Reviewed items legal is currently working on by each city department. Discussion on beautification grants, the Page 3 of 4 Bandshell revitalizing, TLT program and other grant funding options along with a future TLT strategic plan. Discussion about economic development and long-term consistency and clarity for the next decade. Communication Survey overview & update Discussion with Communications Specialist Dorinda Cottle (see attached presentation) Discussion on how to let the community know that if you are seeking information about a City related topic, go to the City's website or social media. Concerns raised about falsehoods being put forth on social media and how does the City combat disinformation. Discussion on communication and the launch of the new website. Emergency Management Training By Kelly Burns, Emergency Management Coordinator (see attached presentation and handout) Burns conducted a training exercise about roles and responsibilities of City officials during an emergency situation. Climate Action- By Chad Woodward, Climate and Energy Analysist. (see attached presentation) Discussion on options for incentives for a variety of projects such as reduction to wildfire risk, EVs, solar, energy upgrades and conservation. Discussed the option of hosting a roundtable with local Banks to see what kinds of programs can be offered. Looking Forward - Discussion with Sabrina Cotta (see work plan review attachment) Closing Thoughts o Appreciation for the retreat, information provided and staff time o Reiteration of why it is so important to invest in infrastructure o Enjoyed hearing from all departments o Proper communication is key and effective o Would like to see more frequent retreats o Impressed by the progress the City has made over the last few years o Liked the opportunity to have discussions without the restrictions of a formal meeting o Would like more time to envision ideas and problem solving space o Love the vibrancy returning to the City o Appreciated disaster training o Would like to see a strategic plan with community involvement for the next 10 to 15 years. Re pectfully Sub itted by: A est: ii - I City e7orclervAlissa Kolodzinski Mayor Torlya Graham Page 4 of 4 Where did these projects come from? • 23/25 BN Budget Process • Staff led initiatives due to legislation change, need, etc. • Council request since budget finalization Reminder: This is in addition to maintaining all service delivery requirements and adhering to current regulations and standards. Why review? Subject: Thank you! And a commitment Dear City staff, As we work our way through the projects that were delayed due to the pandemic, continue to rebuild our staff capacity, and wrestle with the current challenges and opportunities facing our community, we want you to know how much you are appreciated for who you are and what you bring to this work we do together. Over the past yearns we have traveled the state and talked with other elected leaders and agency representatives, we have routinely heard great things about the team at the City of Ashland. Twice in the last week someone has mentioned, without an invitation, that we have a top-notch staff. Indeed, we do. That's why we want to thank you for the good work you do. Each department is managing the regular work of their department while also pushing forward with new Initiatives to improve the services we provide to our residents. It is simply stunning what you all make happen, as evidenced by the opening of the new shelter November t at. While it aligns with our long- term goals for many reasons, this project wasn't in the workplan at the beginning of the year. Yet you still made it happen. And it's beautiful. Now 30 people (some of whom are children) who had been sleeping in the cold are able to sleep Ina secure, warm, peaceful space and take steps to change their lives. What you do matters In so many ways. All of the good work you do is why we also want to talk about a commitment - by Council leadership to you. The Council has no shortage of ideas to meet the moment Ashland finds itself in, and we recognize that a marathon sprint isn't good for anyone. We are mindful of the need to balance Council's desire to move various initiatives forward with the capacity constraints we have at the City. Work -life balance for all of our staff is important to us and when we say we are committed to ensuring a healthy, positive workplace, we mean it. To that end, Sabrina has laid out the various efforts underway in all of the departments and we are working with her to develop that tool into something that the Council can use to understand where the various projects sit in the prioritylist for the City. That way, if Council decides to add something that needs to be worked on immediately, that conversation can Include a decision about what will become a lower priority to accommodate the shift. We are also considering alternative structures by which we might move initiatives forward that do not require as much staff time. We are so proud of what we do at the City of Ashland and feel fortunate to be able to do the work alongside such high caliber people. Thank you for all you do. All the best, . Too" Graham, Mayor Pawls Myatt, Courca Chair � -�� '.�rMr.....�—•�..�.�.�. � •�L.r.,ls.....,lr.`. }.war -- —_ Fans- �. Haasrw 23/25 BN Budget Process • Complete Water Management & Conservation Plan Update • Conservation program/ supply analysis/ reuse • Complete Hosler Dam Comprehensive Assessment Project and Report • Finalize new Talent -Ashland -Phoenix Intertie IGA • Transportation System Update • Complete criticd infrastructure ocpital projects (next slide) • Facilities Masterplan and Asset Management • Flow augmentation study TRANSPORTATION PROJECTS Street Fund • Roadway . Carl Wde Chip Seal Notod (CLIAO) • Iteld-fir Property Silly Revaloparwa end I q.P... I SI-9. • Clay Street - rein Awnae to Siskau. Boulevard street Fund • Overby • ASN4N 5neef Oviii - Slskryou to raltn • N Mountan Avenue Ovenay 1.5 to E Wan St • Oak Street Orally - CM Lentils to E Man St street Fawd . Fedestylan • In1!e1 %4—aik near., sinte yval.t street I. t!tNa my • 0 Slrecl B.cytte nmrknrw0 (Oaa Sn.ert In Nnrtn NeuMem A.enas) • SON Street B'tythe Boulevard A to E Mani STORMWATER PROJECTS llerul Wata rYYd • Me' Usti PIOPCn, Site Cowtoprtanf and Egvpmont Storage • Sltn'n radl Mnr enanvnua Tlenrhleaa 1 noq . Nunn Mountain Avenue . . 5.6 Y_ souleyYld at U..W dy Way WATER PROJECTS water supply Fund - supply • Oao Salty iriprown:ents • 1.0 and W.sl Iaks tr.nstnrss«W I—R.h.Lihl.1— Weto Tredulent Fund - Supply • T 0 GD c! T+catlnoot plant eaMVim'! supply Fund - Faulty Wells. . TAP BPS B.. sup P.— Water Distribution Fund - Pipe . Anus Pipe N•M;emsm Prog'ern W.I., supply Fund . Pip. • L`>IrLy4'�n Vpe N.G'!.:.r•wrii Vi'+I. i.ta Water supply Fund - Operations and MaulteaaKe . W."',sysL,ni T.ktncary UPgradi:s Water supply Fund - TAP supply baprereaents TAP Nun-P..s ,,it Enw+nwruv S:gpty Cann.rI— Water supply Fraud - Segal" Puy ftNlelr • TAP Regrorsi BV5 Snort term Litpansion • TAP Roglonai BPS Pfogran"i Updates . Ta4nt PPS C—halo. UpiP d. . Uorit BPS %pans!on • T.lent BPS recany'141— Upg•.d.s . TAP ga• Trtnsr a mo11 Ma-n Sosn c 4nprov.. ments AIRPORT PROEJCTS Alrpert read • Orcgc I Ceputmenl of Avalon Taueay RehabddaWn Nnrin Art- P.+ —1— Ion Pr.pcl WASTEWATER PROJECTS Wastewater Fund - Treetinesat Plant Water Oaa!dy f—peramn Trad'n.t Frrnyarn ISnan,ng! • UV S.et.m tk yi d.a R.pl—rilif • MVTP Resd—lis Procoss lapin mi, • WWI V IIamontca Upq—t, . WVITP Secondmy Clanfitr 2 lmprorrrrtenb • VAY,P ►Mrntn.n. R+parr..—I Weeteweter FYM - Collection flyetela • Waste. afar Mscestaneous In iW+nr Replrcntonl • San is+r Server Macrlanaoss Tiencntesl lining hardly 11ra Wryly 9I.0--rip-1.red Iq.iprrl-f Nt—gi, • P.Panl cI Soa+us rn Vinoua Basins . Amu.r! I RM.It Lon .red Co'Mclinn Sysl.m It«ptecwn«nl • Wastenater line UpfiDnq - Bear Creek Intelceptor - WgOlntan to Min— Cr..a Rnxd ADMINISTRATION - FACILITIES PROJECTS . City r.r dmir, ►IIar.ILneaua Iip!Pi•d•a .nn Rennv.Lnn• • Cdy Pac.11y opun+ut'on Ptagr— • B+i— Schaal rep—liatenis . Pvnver 1141 A CormnunAy Centel R.naLnd.lwn . City Facyny Defected Wintenance Proglaln • Staff initiated • Progressive rate structure • Funding initiatives • Special Works Fund -Ashland St Rehabilitation Project • ODOT Transportation Funding -North Mountain Rehabilitation Project • EPA & WIFIA- Water Treatment Plant • LOC Water & Wastewater Advisory Committee Meetings • RVMPO & PVACT • Staffing work • Fern St Vacation Process • Mountain Meadows Vacation Process • Dame Safety Program external audit • Encroachment Guidelines & Ordinance Update • Water System Sanitary Survey • Lead water service line inventory • Parking Management REP & Selection • East Main Street Park Development • ECSO coordination- emergency communication tower-Imperatrice property • Council • Revisit of Briscoe School project • 2200 Ashland Street Shelter work • Acquisition and shelter improvements = ongoing oversite of facility (FENCING) • Night Lawn Facility Management • Dusk to Dawn Campground • Evaluation of ALEAP Program • ODOE 90 N Mountain Stracker Project • Ashland Solar Coop Rooftop Solar Project • Grant opportunities • Safe Routes to School • ODOT Carbon Reduction Program • Community Path Program • Safe Streets for All • Water Treatment Plant BIL-EC • Vizion zero Action Plan • Distracted Driving Resolution • Other • Water Treatment Plant Communications • Oregon Health Authority Lithia Water Issue • V ndalism tr h r ffiti abatement /r 23/25 BN Budget Process • Records scanning and digitization • Development of Self -Service Portal: Energov • Implement consistent & standardized code inspection program • Draft & implement land use ordinances re: Climate Friendly & Equitable Community • Envisioning University District partnership • Economic opportunities analysis • Housing production strategy implementation • CDBG Consolidated plan State Required • Parking ordinance Amendments • Climate Friendly Area Study • Middle Housing Land Division Ordinance Staff initiated • Building code amendment • Equitable Housing plan • Affordable Housing Tax Exception Ordinance • Climate Friendly & Equitable Community Code Amendments • Manufactured Park zone Ordinance • Railroad Environmental Cleanup Review • Croman Mill Environmental Cleanup Review • ODOT Transportation model analysis for CFA areas Council • Federal Appropriation Request for Housing • Development Process Management Advisory Committee • Homeless Services Master Plan • Housing Land Trust Coordination • 2200 Ashland Street Use Planning • Other • Sign rules/code amendment- Downtown (citizen led) /r 23/25 BN Budget Process • Maintain or improve safety and reliability metrics • Implement items in the Wildfire Mitigation plan • Add capacity at Mountain Ave substation • Begin implementation of system automation • Electric masterplan update • USDA on -bill financing (will be discussed during Climate Action) • Cost of Service & Rate Update Staff initiated • BPA Contract Negotiations • Certificate of Excellence in Reliability (Top 25% of Country) • Mutual Aid to Springfield Council • ODOE 90 N Mountain Stacker Project • Exploration of other solar opportunities • Natural gas regulation options 23/25 BN Budget Process • Investigate & develop a dedicated permanent funding source • Develop an environmental sustainability & implementation plan • Improve public aquatic recreation & competitive options in Ashland and ensure continuous operation of pool during summer months at minimum • Build E. Main Street neighborhood park • Seek/ support community -building activities in parks, trails and opens space that promote are, music, sports & nature. • Continue to improve & develop hiking & mtn biking trails • Staff/ APRC Initiated • Employ best management practices to strengthen relations between management, co-workers, employees & community members • Develop plan for Oak Knoll Golf Course • Continue to improve/develop watershed pedestrian and mountain bike trail network • Seek out & support opportunities for community building through programs and events in our parks, open spaces and trails networks that celebrate art, music, sports and nature. Ir 23/25 BN Budget Process • Host annual community engagement event • Increase & maintain staffing • Re-engage with regional task forces • Provide specialized trainings to officers • Develop & maintain officer presence at City Hall & Downtown Area Reengage with SRO program Re -invigorate volunteers in police service Council • Dusk to Dawn campground • Southside substation & increased southside patrols 23/25 BN Budget Process • Streamline ambulance membership program • Improve fee & permit collection program • Implement community smoke response plan • Gain compliance with State Fire Code & City Resolution by completion of required fire inspections • WRAP wildfire home inspections (Goal: 700) • Ambulance service area renewal Single Role EMS Initiative • Offer 3 contractor training courses for fire safe construction/landscaping ' Ashland Forestiand Climate Change Adaptation Project- wildfire fuels reduction/helicopter operation • Staff initiated • Update Fire & Rescue Strategic plan • Prepare for ISO inspection • Medicare/Medicaid audit • Partner with Jackson County to re -write Ambulance Service Model Contract • Partner with ESCO and Fire agencies to rebuild and roll out new station alerting & implement Tablet Command • Council • 2200 Ashland Str t Use PI nnin 23/25 BN Budget Process • Increase use of online web apps for public engagement (website) • Provide GIS support for all departments • Enhance cyber security position to ensure protection and resiliency • Address deferred software, hardware and license lifecycle replacements • Establish asset management program for IT related hardware • AFN pilot project • Staff initiated • Establish a drone program • Dusk to Dawn increased security camera project • Council • 2200 Ashland Street Configuration • Council chamber upgrade 23/25 BN Budget Process • Utility billing stabilization/automation and self-help • Utility billing communications • Debt issuance loan program assistance (RESP/ WIFIA) • Streamline internal processes and update ERP • Complete comprehensive revenue and long-term financial health review • Financial position on Opengov Staff initiated • Procurement process and AMC update • Investment management of funds • Implement and streamline grant coordination City-wide Council • 2200 Ashland Street / Dusk to Dawn funding • Evaluation of ALEAP Program • ODOE 90 N Mountain Stacker Project 23/25 BN Budget Process • Development of City -Wide performance evaluation program • Update personnel policies • Compensation and Classification Study • DEIA Assessment • Organizational wellness surveys • Review & update City's risk management program • Staff initiated • HR Roadshows • Employee Appreciation Events • Revamp of onboarding process • Supervisor training '� • Council • DEIA Dashboard 23/25 BN Budget Process • Implementation of agenda management software • Tracking of public records and licenses requests • Complete backlog of all scanning Staff initiated • Update missing liens- system development charges • Complete missing Council minutes • Get unsigned Resolutions and Ordinances signed • Ensure accuracy with code publishing for AMC updates • Ensure year+ backlog of Council packets are properly retained • Plan to deal with six year back log of records destruction • Update property data that has not been updated since 2020 for lien and title requirements • Complete property annexation that was not done- 2-year delay aqw 23/25 BN Budget Process • Telecommunications ordinance update • Ord nance & City Charter Review and update • Update City website Update administrative policies Implement City Communication Program Ashland Branding Community partnership • Municipal Court review • EOC Partnership Do,,%,nto,.,m Rev'ta'iza6on National Citizen's Livability Survey • f C iiidcare Pi;ot Program • Event process streamlining • Staff initiated PIO training for emergencies • Rich a'ongs/ listening sessions with staff • OLLI course in the fall • Team Ashland • Nero Councilmember/ Mayor/ APRC information campaign • Council • 2200 Ashland Street/ Dusk to Dawn • 2200 Ashland Street Ad Hoc Committee • Natural Gas Ordinance • Charter Ad Hoc Committee 23/25 BN Budget Process • Beautification Grants • This fiscal year dollars granted- 30 plus businesses • Event grants • Streamlining process • City permit fee waiving program • Downtown Beautification • Planters- pilot outside chamber and City Hall • Trashcans • Wayfinding Strategic Funding Plan Bandshell revitalization Next steps Work Plan Any official action or direction needed will be brought back at a future Council meeting. Moving into next Fiscal Year • Continue projects • Forecasting for next BN • Next round of funding for grants Protocol Reminder From: Sabrina Cotta Sent: Monday, November 13, 2023 10:31 AM To: Sabrina Cotta <sabrina.cotta(@ashland.or.us> Subject: INFO ONLY: Communication with Staff/Agenda Packet deadlines Hello Mayor and Council (bcc), STAFF COMMUNICATION I received a question on how Mayor and Council should be communicating with staff, and 1 propose the following: • Please reach out to Director's as needed including me as a cc. This will allow continued communication in a timely fashion with departments but also allow me to learn about issues and questions as they arise. I do not want to be a bottleneck to communication with Directors but would like to be aware of what is going on. • Please only reach out to Directors. If your question needs to be routed to, for example, Chris Chambers, Linda Reid, Kelly Burns, etc. the Director will route as appropriate. This will allow Directors to be aware of questions and/or issues while keeping an eye on staff workload, time, etc. • Staff will respond to all questions coming from Mayor or Council with a bcc to all of Mayor and Council with the answer. It is important we are all working with the some information. Please let me know if you have any questions regarding this process. Protocol Reminder From: Sabrina Cotta Sent: Monday, November 13, 2023 10:31 AM To: Sabrina Cotta <sabrina.cotta@ashland.or.us> Subject: INFO ONLY: Communication with Staff/ Agenda Packet deadlines AGENDA PACKET DEADLINES Council meeting items: A reminder on timing for agenda packets. I have heard feedback from Mayor and Council that ideally Council packets are out no later than Thursday by noon the week prior to the meetings. Earlier if possible. Staff has accelerated their timeline for getting this done as I feel it is important that you all have adequate time to review items in advance of the Council meeting. All items that are going to be included in agenda packets are due by 5p.m. on the Monday the week prior to the agenda packet. This is to include any items that may be coming forward from Mayor and Council. This will ensure adequate time for review and agenda completion prior to publishing. Election Season Oregon Municipal Handbook Chapter 4: Elections State election law prohibits city employees from engaging in certain political activity during work hours • Can not solicit money, services, influence • Can not otherwise support or oppose a candidate, measure, or political committee • Law prohibits any person from attempting to coerce, command, or require a public employee to engage in the prohibited conduct • City employees can not hire a public relations firm to promote a local measure • City employees may provide impartial information about a candidate, measure or petition as part of normal job duties Election Season • Can not use City resources to campaign • Staff time • CM Code of Ethics ORS 260.432 • Public Meetings • Council Study Sessions i • Council Business Meetings • Committee Meetings • Official public communications • Press releases • Website • City Social Media • City email L� • WHEN IN DOUBT -KEEP EVERYTHING SEPARATE Election Season • Can not use City resources to campaign • Staff time • CM Code of Ethics • ORS 260.432 • Public Meetings • Council Study Sessions • Council Business Meetings • Committee Meetings • Official public communications • Press releases • Website • City Social Media City email • WHEN IN DOUBT- KEEP EVERYTHING SEPARATE Council Annual Retreat 4/12/2024 Community Development Department Overview FY 2024 Major Project Accomplishments to date • Self -Service Portal Live for Building Permits and Planning Applications (Energov) • Implement consistent & standardized code inspection program • Parking Ordinance Amendments • Climate Friendly Area Study • Middle Housing Land Division Ordinance • Railroad Environmental Cleanup city review (deed restriction) • 2200 Ashland Street site acquisition and shelter initiation • Delivery of services • permits • planning applications • code compliance • committee administration Development Services Report FY23-24 4CTIVITY QUARTER 1 QUARTER 2 QUARTER 3 QUARTER 4 TOTP Building Permits Issued 271 241 305 817 Building Plan Reviews 112 108 133 353 Over -the -Counter Permits 53 73 58 184 Online Permits 124 103 125 352 Building Inspections 765 851 889 2,505 Administrative Planning Permits 57 57 53 167 Planning Reviews (Building Permits) 87 92 105 284 Pre -Application Conferences 8 12 10 30 New Land Use Applications 11 16 18 45 Public Notices Issued 23 26 26 75 TOTAL: 1,511 1,5791 1,7221 01 4.812 Residential Development to date FY 2023-24 - 99 new dwelling units: • 26 single Family homes • 13 Accessory Dwelling Units • 60 Multifamily Units Building Division Activity S Monthly Building Permit Activity Report - March 2024 Single -Family Residential Buildinq Permits FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 issued Valuation Issued Valuation Issued Valuation Issued Valuation Issued Valuation Issued- , V*ketWn Issued Valuation July 6 $1.530,304 7 $1,435,886 12 $1,149,451 6 $1,261,099 1 5504,776 1 $360,000 0 $0 August 4 $852,781 3 $640,370 3 $934,779 1 $257,996 0 $0 1 $285,118 1 $485,760 September 1 $327 724 5 $1,432 067 2 s451,414 1 $315,000 3 $968 523 3 $827,679 6 $1,619558 October 4 944,354 4 $1,400,846 3 $861,087 6 $2,218,352 0 $0 3 W8,118 6 $1,814 073 November 2 $80,104 3 $756,477 0 3 $674.086 2 $585,069 1 $199,993 Cl- $0 December 2 $579,175 3 $1,284,364 3 $608,253 1 $201,858 3 $1,026,399 2 $285,763 3 $1,483,419 January 2 $424,608 1 $362,529 0 7 $773,405 1 $288,750 2 $626,095 3 $1,220,236 February 5 $1,396,651 0 $0 1 $223,090 0 $0 7 $1,323,376 1 $274,685 0 $0 March 2 $495,507 1 S457,892 3 $742,475 3 5444,132 1 $264,950 0 $0 7 $1,946,905 April 4 $1,003,250 6 $1,246414 1 $221,128 3 5444546 6 $1.115,703 2 $572,210 May 3 $1,168,309 5 $1,184,139 3 $727,030 10 $1,768,2251 6 1 $1,036,529 0 0 June 1 $287.753 1 S207,806 1 $329,399 3 $1,148,101 2 S279,835 1 $309,178 Toil Issued T Valuation Total Issued Total Valuation Total Issued Totai Valuation Total Issued Total Valuation Total Issued Total Valuation Total Issued TOW Valuation Total issued Total Valuation 361 59,090,520 39 510.408,7901 32 $6,243,1051 441$S,506 S00 32 1,7,393,399 171 $4,622,710 26 SS,569,951 Accessory Residential Units FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 issued ' ', VaI Issued Valuation Issued Valuation Issued tion J, Issued ValV1111w Issued I $0 Issued Valuation July 1 520,000 2 $150,9221 1 $90,614 1 $60,847 $70,000 0 2 $330,000 August 1 $112,650 2 $55,000 1 $10,424 3 $130,227 2 $72,000 0 $0 0 $0 September 1 $129,245 4 $114 657 1 $90,202 0 $0 2 $65 812 2 $137,320 1 $100,000 October 1 $0 2 $83,023 1 $10,000 0 $0 2 $91,191 3 $439,874 2 $250,685 November 2 s150,426 0 $0 0 So 1 $74,400 0 $0 0 $0 1 $129,324 December 1 SD 2 $152,340 1 $77,249 0 $0 2 $0 0 $0 1 $83,695 January 3 $128 260 1 $59,109 2 $68,148 0 SO 0 $0 0 $0 1 $97,577 February 1 $79,846 0 $0 0 so 2 158 0% 2 S349 930 3 $45,500 2 s128,629 March 1 $43,832 1 $38,858 1 $45,420 1 $62,216 1 $23,500 2 $16,523 3 $251,568 April 01 $o 0 $0 1 $51,174 1 $59,760 0 $0 1 $50,000 May 0 $0 2 $23,527 0 $0 1 $64,248 3 $217,146 0 $0 June 1 $0 3 $251,735 3 5110,757 2 $51,191 0 $0 1 S175.0001 Total issued 13 $664 2581 o a issued 191 Valuation S929,170 Totalo I Issued 12 a Valuation 5553,957 issued 12 o Valuation ;n60 ass o Issul 15 $989 579 12 ' S64,2171 ota Total Valuation 13 $1,371,468 lAdditions FY 2OW17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020.21 FY 2021-22 FY 2022-23 FY 2023-24 Issued VINIUMM Isated Vakmiart Issued Valuation Issued Vakmtton trued Val Issued Valuation Issued Valuation Issued Valuation july 15 5443,354 5 $155.933 8 S444,048 3 SID9,507 2 5136,607 2 563,000 1 565,000 3 S188000 August 4 5304000 5 5 0-71212 6 $306,866 5 S2U,734 4 S335,080 2 $119799 2 5410000 0 50 ember 10 $600,809 6 $188,591 6 $194,751 4 S128,019 3 $95,393 0 SO 1 $55,000 5 5383 866 October 8 S540 302 4 $155,346 9 $691602 0 SO 2 $710D0 2 S73 020 0 4 $259,300 November 4 $163 574 5 S208161 2 $48 428 1 S15 063 6 S398 998 2 $65 000 2 S137,157 3 $200,159 December 17 $494,322 11 S353,084 2 S84,367 3 S302,835 3 S53,982 3 S217,585 2 $53,623 1 536,000 Januwy 2 $34,000 1 2,253 2 746 5 $472,669 2 78,043 7 ,930 6 $341047 1 15,000 Febrtnry 6 $216,846 6 3,458 4 S154143 6 $251,227 2 S240,000 3 $180,000 1 $90,000 2 $166800 March 8 5246,457 9 9,148 2 142,236 1 20,328 7 ,939 3 $191,477 4 S190,000 1 13,277 April 8 5211783 4 S323 76 4 $200 352 2 $89,529 5 $136 0D0 1 $29,896 1 $87 754 May 9 $397,007 5 5261,099 4 $96.428 7 $352,628 2 $236,683 2 $15,095 2 5221,000 kne 7 $'96,197 10 S210,999 5 S220,548 6 $600,984 7 $331.753 2 5106,720 3 S246,321 Issued Valuation Issued Valwtion Issued Valuation Issued Val"Uon (sued VaWa[lon 0 Issued Valuation 98 $3,839,051 71 $3.008,361 54 52,657,514 43 52,554.5_'4 45 52,550,468 29 53.529 522 25 51,8%,902 20 51,262,402 Remodels/Alterations FY 3 S87,500 5TS123, FY 2018-19 Issued Valuation 5 5217,000 FY hated 0 2019-20 Valuation 50 FY 2020-21 Issued Valuation 0 50 Fr Issued 22 Vakottion VWuabm FY 2023-24 Issued ValumOM July 5172,000 1 S350,0OD 6 55005002 1,500 5 5 17,0004 $136,015 5 5306,422 5 $278,000 6 $252,000 3 S20000 5 $43,000 11 5 220,000 5 270,3173 500 2 305000 3 $270,000 4 381000 October 4 $287,000 5 7 $122,000 2 S150,000 4 S68,500 5 $303,000 3 5223,900 5 S251,000 November 2 532500 2 5 S30000 5 $295000 2 S800D0 3 $136325 4 S210000 2 $255000 December 2 51,600 9 S173,500 4 $67,000 2 $55,000 1 $40,000 3 S81,279 3 S152,000 5 S176,000 January 8 $158,58D 8 5241,500 4 $50,000 9 $299.500 3 564,OD0 1 $3,000 7 $175,485 6 $334 200 February 3 $15,000 6 $59,500 3 S155.OD0 2 S86,677 4 $167,000 0 50 7 $629,0001 U 5372,438 Mardi 4 516,50DI 8 $81.000 5 S84,500 2 $188,072 7 -S124,0221 31 W000121 S37,ODDj 7 $930000 April 5 591,00DJ 31 S60,000 4 79,225 1 $28,000 2 S70,ODOI 21 S105,0001 21 S204,750 May 8 $84,000 6 $231,175 6 15,0D0 3 27,500 2 S64,998 2 $123,917 6 $436,719 hate 6 5275500 21 000 4 $520D0 1 S10000 3 5152.0001 3 $20D,0001 31 S189000 TooT tanned' 52 r., VaYN&W 51,133,6801 70 $15507501 iota) Issued 1 57 Tatd Valuation $1 108 725 Total Issued 36 Tom V*Xtk tt $1,W,081I36 1025 4471 S3 9 454 Tam Ilium 49 ��� S3 220138 7 b 9 03i 7 f1 0 r{ v a R R c to co c a �. rya oL,00000O000 c�� K T LO O J N N O O N N N O O N O a 0 0 O 0 O G � 40 :0 7 N O N 0 0 0 0 0 0 0 0 0 0 c Y+ O O O O O O O O O O O n n T < N d O b O 888 O d O 0 yy� yy� 0 0 0 0 0 0 NV� 0 0 yy 0 0 ID C O O a Y N # C n d ILL n Ja aOO.-.-00 oa tpp0 y y O NN N L y y o L a p O oU IJ s� W J w a N O N N O O N N a.010 W N w 0 N N 0 0 7 ZI O ZI � !t 7 OI N O O O O O O O AL O O O N O 11 2C A 4 O O O O O O I-. 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G n Q N O F+ O O O 01010 O F+ 00 N O p N 0 (A o O) N J o to N 0 0 N N 0 0 N N 0 o N N w o N 0 O N b a y� n n IJ r O O r✓ 0 0 0 0 0 0 0 0 N O G OF < fD b N N N Q b O N � f0 J ? O O O O N N 0 0 O -0 0 0 0 0 0 0 N 0 0 0 01010 0 0 0 N O G I^ a jjj- A 010 0 0 0 ID 0 F+ N O N N w S o r In lJf N N N VI V1 V1 S O l.'f p w O U O O w 0 0 0 U 0 0 . 00 In F+ F- O O W r✓ O O O O N O N N H O a N V �D N Vl N N G N w W N A T w O O l!I Op O 1-+ a N N N O O pOp w .+ A. O O O O O O O O O U O1 O O N H 0 0 0 a. N O (QN J J fJ b I+ N W r CDO N `� N N J O 00 N N S N N OI v� o o w of o 0 0 0 0 0 a .• 0 0 C O C a a3 F+ O N 0 0 0 0 0 0 N 0 N { W O b J w kA O n A 7 O N w w O O O co w 0 0 0 0 0 0 j Code Compliance Activity (July 2023 - March 2024) Travelers Accommodations Storm Drain - Sign Code Public Works Department Police Department Outside Agency Assist Other Nuisance Marijuana ■ Land Use Fire Department Building Count of Code Case Number by Code Case Type 0 5 10 15 20 25 30 35 40 45 50 230 Code Compliance Cases to date. 25 BN Budget Process • Records scanning and digitization • Contract/Procument underway with Richo to complete archive scanning from Community Center Plans • Development of Self -Service Portal: Energov • Implement consistent & standardized code inspection program • Draft & implement land use ordinances re: Climate Friendly & Equitable Community • contracted consultants 3J, EcoNW, RVCOG • Envisioning University District partnership • Economic Opportunities Analysis • Grant obtained • RFP Issued, coordination with City of Medford on consultant selection • Housing production strategy implementation • Various actions in process • Manufactured Park zone Ordinance • Grant obtained • Equitable Housing plan • CDBG Consolidated plan State Required • Parking ordinance Amendments • Climate Friendly Area Study • Middle Housing Land Division Ordinance Staff initiated • Building code amendment • Draft completed, will be coming to Council in May • Affordable Housing Tax Exception Ordinance • Climate Friendly & Equitable Community Code Amendments • Grant obtained • Consultants selected 3J, EcoNW, RVCOG • Railroad Environmental Cleanup Review • City role complete, deed restriction amendment - New schedule anticipates beginning of cleanup in Spring 2025 • Croman Mill Environmental Cleanup Review • Two contaminated areas removed. The third are which had dioxins present will be removed beginning yesterday and continuing over the next week. Disposed at Coffin Butte landfill. • ODOT Transportation model analysis for CFA areas • State funded • Underway, Ashland and Milwaukee as pilot projects to develop the transportation model for ODOT. Council Initiated • Federal Appropriation Request for Housing • Development Process Management Advisory Committee • Homeless Services Master Plan • Housing Land Trust Coordination • 2200 Ashland Street Use Planning • Other • Sign rules/code amendment- Downtown (citizen led) What have we been doing? 1. Re-establishing Climate Staff Position & Establishing A New Committee 2. Maintaining Existing Incentive Programs • EV's, Ebikes, Induction Cooktops = Chad • Residential = Dan Cunningham • Solar & Commercial = Larry Giardina 3. Invigorating Shelved Projects 1. United State Department of Agriculture Rural Energy Savings Program (USDA RESP) Loan with On Bill Financing 2. USDA RESP 3. Home Energy Score 4. Tracking & Pursuing Funding Opportunities 5. City Policy Analysis Regarding Natural Gas & Electrification 6. Outreach - Groups, Events & Articles 2024 Community Incentives Fiscal 2024 Community Incentives CRY FUNDED INCENTIVES SOLAR WCENTIVES (CITY FUNDED) BPA INCMVEF ■ 7 months • 12 months r Climate & Energy Action Plan W. 9w wo 700 600 500 400 300 200 100 O 4.000.000 :1)00,000 2auQ0�G ZOOQ000 11500.000 LOOQOOO 500,000 0 Ashland Cumulative Electric Vehicle Registrations (includes plug in hybrids) 792 1 2 3 6 16 26 3' 2008 2009 2011 2032 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Watts of Installed Residential Solar 2012 2013 2014 2015 2018 2017 2018 2019 2020 2021 2022 2023 Trends - Electric Usage Planning & Data Collection Underway: 1. Master Electric Plan with Solar Site Analysis 2. Municipal Buildings Evaluation Upcoming/Needed 1. Fleet Management Plan 2. Climate Data Collection and CEAP Update and CEPA Numbers Calibration to Purchased Carbon Intensity !�1 What's Next • USDA RESP Loan • Refine details, recruit participants (contractors) and launch • Home Energy Score Reinvigoration • Oregon Department of Energy -Energy Efficiency Community Block Grant (EECBG) • Carshare program continuation • EECBG • Installing 22 EV Chargers • Investigate Community Solar Project Options • Oregon Department of Energy CREP • Oregon Department of Environmental Quality Solar For All • Expand Incentive Offerings • Increase Program Outreach • Increase Staff Capacity when and were needed (interns/partnerships) 2023/25 Biennium Goals 1. Employ best management practices to strengthen relations between management, co-workers, City employees and community members. Potential steps include work with APRC's HR provider —the City of Ashland HR Department — to simplify and communicate HR policies and procedures, improve diversity equity and inclusion efforts, ensure all staff understand how HR benefits employees and how to access HR, and reorganize and add staff to free up management time for these efforts. Improve public aquatic recreation and competitive options in Ashland consistent with the findings and recommendations of the Pool Ad Hoc Committee and ensure the continuous operation of an adequate recreational pool in Ashland during the summer months, at a minimum, until construction begins on a new pool. 3. Build east main street neighborhood park including the dog park, bike -skills park and pump track. 4. Develop plan for Oak Knoll Golf Course to respond to a variety of current issues at the course: a. Drought b. Fiscal Shortages c. Playing Conditions d. Staffing e. Ancillary Uses 5. Develop an environmental sustainability and implementation plan. 6. Continue to improve and develop our watershed ped and MTB trail network, including connectivity to adjacent National Forest Land (above) and town centers (below) city ownership, as well as securing easements on private properties that protect public access to this network. 7. Perform a system -wide master plan for Ashland Parks and Recreation Commission to include the following sections, at least (sections may be completed together of independently): a. Vision and goals b. Bicycle and pedestrian circulation and access to park properties c. Park system maintenance and improvements d. Fleet evaluation recommendations e. Design and maintenance guidelines f. Review and update of all APRC policies 8. Investigate, develop and implement a dedicated permanent funding source to ensure the long-term financial sustainability of the Ashland Parks and Recreation Commission. 9. Seek out and support opportunities for community building through programs and events in our parks, open spaces and trail networks that celebrate art, music, sports and nature. G E _yj i 1 1' of F lMT YHLA.ND .� . <,�►ya���-taw, ; r>._• i ! �_ ' t .•'r t riIS^n;•n _ Yll ,� ¢ � �,�,• � +„ •tom N _ i�•., Communications Survey Early 2024 Ql: How do you currently interact with the City? Please select all that apply. Hone of the abc.c 2.2% or 5 C ly tie— Slte M 69.5% Or 155 City NeAslette ii yoar Jt I ty 8,1 52% or 116 ! oca •red a stores 58.7% or 131 Ct¢en Aert (C-lys ole-t systeri) 60.5% or 135 ;a=e000k 21.5% or 48 x;Tv<::e 2.7%(for 6 hs-.ag"aT ',Chen' y, Parts and Re:.'eat cn only) 4.9% or 11 City Manages Re:or: 12.1 % Or 27 Agendns,he:nites 22% or 49 Le', CUllos":y oe your Gu de `AQ leature on website 8.1°% or 18 Rog.re va'ley Television 11.2 % or 25 CoPee mth Op Counc I and Manage- 5.4% Or 12 fo,rr Hal Go.,lerngs 16.1°% or 36 Ccunc !Corer es on�Corin` ttee rlee' ngs 20.2% or 45 Lma 42.2% or 94 r' person 14.8% or 33 Othe (p ease soec 4) 12.11% or 27 Percentage of residents who get their news & information from the City website 69.L, �4 A • F-W Q2: Would you utilize a City App to access and receive City information? 64% or 139 36% or 79 Q3: What additional media sources would you like to see City information in? 7R% nr F,4 _,co; Guid? 60% 70% EO% 90`>0 100% Q4: What additional social media platforms would you like to see the City utilize? I'i;:tx3'a'r 17o :Dpp. L• �l n 10% 20% SC% 401 5C% 60% 70'Z EC. 9C% IN% Q5: Are you interested in learning more about particular topics within the City? Please select all that apply. None of vie above J= I R% nr 'q'2 OLLI (Osher Life O'Ig Lea n'ng InelllUle U: So it iem C-egon �niv-s'y; variehf Ot Cty topics ornsentea by Coundl a• staff Cit Yen ncarinn-y throt.rgh •ne Crty - Ove vIe.v o' the Cty Town Ha IsfOpen Houses that foc.is on saac fic toffs Omer (olease spec Cy) C% 20% 4C%. Cox is _ Q6: Would you be interested in taking part in a forum to review the new website and offer valuable feedback before the site goes live? 40% ._ . 60% 70% SC% 90% lOC'k City of Ashland Communication Survey Q1 HOW DO YOU CURRENTLY INTERACT WITH THE CITY? PLEASE SELECT ALL THAT APPLY. Answered. 223 Skipped.0 t—e of the above City website --,,,- City Newsletter I... Local media stories Citizen Alert (City'a alar... Facebook %/Twitter ' inatagram (CUrrMlly.., City Manager Report Agendas/Minute Let Curiosity be your Guld... Rogue Valley - Tdevlalon ision 1/26 City of Ashland Communication Survey Cky Councl_. Town Mall — Gatherings Council/commie ion/committe... Email In-pe190n t ¢- Other (please specify) a€..>..., ..;. 0% 10% 20% 30% 406 50% 60% 70% 80% 90% 100% 2/26 City of Ashland Communication Survey ANSWER CHOICES RESPONSES None of the above 214% City wwebshe 69.51% City Newsletter in your Utility Bill 52.02% Local media stories 58.74% Citizen Alen (City's alert system) 60.54% Facebook 21.52% X/Twmer 2.69% Irstagram (Currently, Parks and Recreation only) 4.93% City Manager Report 12.11% Agerncias/Minxtes 21.97% Let Curiosity be Your Guide, FAQ feature on website 6.07% Rogue Valley Television 11.2196 Coffee with City Council and Manager 5.38% Town Hell Gatherings 16.14% Council/CommissaNComminee Meetings 20.18% Email 42.15% In -person 14,80% Other (please specify) 12,11% Total Respondents. 223 # OTHER (PLEASE SPECIFY) DATE 1 Mayor Gmhwft enews 31312024 7.42 PM 2 Tornya s newsletter 3/312024 618 PM 3 Mayor's newaletter 3/3/2024 9:30 AM 4 Ashland. news 311=412:28 PM 3/26 City of Ashland Communication Survey 5 text 2/29/2024 7:59 PM 6 1 built my own Windows PC, Android. iOS and macOS applications that grab mews feeds from multiple Ashland sources. 2/212024 12:22 PM 7 Maya Newsletter 2/1812024 10,02 AM 8 Ashland. news 2/1812024 8.47 AM 9 Social posts generated by fellow ashland citizens 2/612024 9.03 PM 10 Phone 2/512024 9:55 AM 11 Tonya Graham's Innformadve Newsletter 215/2024 2:24 AM 12 R tv 2/412024 10.20 PM 13 Phone 2IV20248:19 PM 14 NO ONE ANSWERS THE PHONE. NO ONE REPLIES TO EMAILS. I HAVE LIVED HERE FOR 28 YEARS, PAID THE 2/1/2024 7.13 PM ESCALATING PROPERTY TAXES. MAINTAINED MY PROPERTY FOR THAT ENTIRE TIME. THE LEVEL OF COMMUNICATION HAS BECOME SO COMPLICATED THAT IT IS DISCOURAGING. HOWEVER: I GIVE COMPLIMENTS TO THE STREET DEPT. AND THE FIRE DEPT. OF ASHLAND. THE CITY COUNCIL IS NOT PERFORMING, NOR IS THE MAYOR. 15 One -on -me meetings L2W2024 8:38 AM 16 Entails are confusing, inks are duplicated and don't directly link to article. Newsletter doesn't link to emails on credit card 1/212024 6:57 AM payments for utilities 17 next door. I had no idea there waslis a facebook page. 1/2812024 7.12 PM 18 My wife tells me and she follows website, social media, news, agerdarminutes, etc. 1/28/2024 4:17 PM 19 Regular letter 1/28/2024 3.05 AM 20 Transportation Advisory Committee member 1/2712024 5:04 PM 21 Text via NIXEL with "to new city info 2/27/2024 9.20 AM 22 1 use the feature where I get an email every time the webshe is updated. Please include that feature in the new website. 1/2712024 8:21 AM 23 The ernaiis the city sends 1/26l2024 8. 38 PM 24 Nextdoor is very active re: Ashland city issues 1/26/2024 6:34 PM 25 S Miraxe Meeting 1/26r2024 6:27 PM 26 Jim FNlenstem's 5-minute meetings (recap) 1/26r2024 5:12 PM 27 Test Dorinda • from /comm5trvey page 1/24/2024 12.26 PM 5 155 116 131 135 48 6 11 27 49 18 25 12 36 45 94 33 27 4/26 City of Ashland Communication Survey Q2 WOULD YOU UTILIZE A CITY APP TO ACCESS AND RECEIVE CITY INFORMATION? AnsMeted 218 Skipped. 5 No 0% 10% :0% 30% 40% °04 EC% 70% 80% 90% 100% ANSWER CHOICES RESPONSES yes 63.76% Nc 36.24% TOTAL 5/26 City of Ashland Communication Survey 139 79 218 Q3 WHAT ADDITIONAL MEDIA SOURCES WOULD YOU LIKE TO SEE CITY INFORMATION IN? Ansxered 206 Skipped 17 k —flhp abu _ M 51ea1, orpr;ew Locals Guide Other (please ap-HY) 0% 10% 20% 30% 40% 50% 6C% 709t 80% 97% 130% ANSWER CHOICES RESPONSES None cf the above 25.73% Sneak Preview 50.49% Locals Guide 32.04% Other (please specify) 32.52% Taal Respondents. 206 # OTHER (PLEASE SPECIFY) DATE 53 104 66 67 6/26 City of Ashland Communication Survey 1 Tonya's newsletter 3/312024 6:28 PM 2 Ashland News 3/3r2024 2:30 PM 3 Rpgue Valley Times, Ashlandnews.org 3/312024 2:07 PM 4 Ashland. news works well fa us. 3/312024 1:34 PM 5 email 313=4 8:50 AM 6 Ashland Chronicle 31312024 7:28 AM 7 going moming news on Jefferson Public Radio 3/2/2024 7:22 AM 8 Ashland.news.com 3/1/202410:07 PM 9 Ashland.news and Rogue Valley Times 311=46:31 PM 10 Ashland News 311r"42:46 PM 11 RVYV even though I donl get it via an antenna, which it should be. YV—"41228 PM 12 The Ashland Chronicle WW2024 9:25 PM 13 Be informed and vote on issues that exist 2/28/2024 9:40 PM 14 In person access to the city hall 2/27=4 7:46 PM 15 Local Facebook groups 2/27/2024 8:59 AM 16 RV -Times 2/17/2024 7:19 PM 17 Effective website V1612024 10:35 AM 18 Ashland. News 2/15/2024 UAS PM 19 Facebook 2115=4 12.23 AM 20 all the newspapers 2/13/2024 5,09 PM 21 Ashland.nev4; 2/12/202412'41 PM 22 Ashlard.News 2IW202410:11 PM 23 my email so 1 don't have to hurt for information 2/5/202410:24 AM 24 Rogue Valley Times 2/5Y2024 10:06 AM 25 Email Newsletter 2/5/2024 2:24 AM 26 City monthly newsletter 2/4f20249:02 PM 27 RV Times newspaper 2/412024 3:09 PM 28 Ashland News, Roque Valley Times 211/202410:41 AM 7/26 City of Ashland Communication Survey 29 AShland.News 2/1120241Q17 AM 30 A phone number we can call (that someone actually answers) 2IV2024 7:58 AM 31 Day Courier, Rogue Valley Times. Ashland.news 2/1/=4 6:27 AM 32 ashland news, ashland chronicles L2W2024 6.07 PM 33 Local TV/Radio V2912024 11:05 AM 34 Ashland News, RV Tribune, Ashland Cfroncile 1129=4 7:33 AM 35 Ashland News 1/29/2024 6:57 AM 36 next door. V211W24 7:12 PM 37 Newspaper 1/28=4 6:03 PM 38 Ashland.news, Rogue Valley Times, Grants Pass Courtier, Ashland Chronicle, JPR 1128/14024 4:17 PM 39 Ashland.news, 1128=4 8:49 AM 40 Ashland. News V28/2024 7:57 AM 41 Simple lists L28/2024 3:05 AM 42 Ashland. news 1127=48:57 PM 43 RV Times, Daily Courier U27/2024 7:41 PM 44 Ashland. newd 2/27/2024 6:15 PM 45 1 would like the City Hall offices to be open and staffed, as soon as necessary repairs are made. There should be a phone 1/27/2024 4:35 PM number to call for information (even if staffed by volunteers.) 46 Social media, newsletter V27/20243:28 PM 47 ( 2/27=41:17 PM 48 Ashland.news V27=411:08 AM 49 Someone in office to answer phone calls. (The way it used to be done.) 1/27=4 11:05 AM 50 h ups.//ashland. news 1/27/=410:22 AM 51 Ashland News 1/27/2024 9:56 AM 52 Hard copy prim, V27/2024 9,41 AM 53 Kskq radio 1/27/2024 9.23 AM 54 Text via NIXL with link to into 1/27/2024 9:20 AM 55 Ashland.news 1/2712024 9:09 AM 8126 City of Ashland Communication Survey 56 Ashland News V27/2024 a.21 AM 57 Facebook 1/26f2024 10.26 PM 58 Ashland. news, Rogue Valley Times V2612024 9:18 PM 59 Plaza Information Kiosk 1/26f2024 6:27 PM 60 Ashland. news 1/2620246'26 PM 61 Objective information about (potential) initiatives 1/26f2024 5:12 PM 62 Some sort of publication dedicated to economic development beyond the chamber V2&2024 1:59 PM 63 Ashland News L2512024 4:21 PM 64 Ashland.news articles about City Staff and v4mt they do, articles about City Process and how citizens can be engaged in it. V2512024 6:54 AM Expand outreach for Let curiosity be your guide Revive City you Tube channel and produce videos of explanations and really improve the Y&bstem 65 Ashland Living Magazine 1/24/2024 6:41 PM 66 Sky venting L24120241:08 PM 67 test from Dorinda 1/241202412,26 PM 9/26 City of Ashland Communication Survey Q4 WHAT ADDITIONAL SOCIAL MEDIA PLATFORMS WOULD YOU LIKE TO SEE THE CITY UTILIZE? Answered 204 Skipped 19 None of the ebove - Inatagram - Neit Door _ 1' 3 YouTube TikTok ' Other (please specify) 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 10126 City of Ashland Communication Survey ANSWER CHOICES RESPONSES None of the above 45.10% 92 Instagram 15.69% 32 Nextpoor 28.92% 59 YouTube 19.12% 39 TukTok 1.96% 4 Other ({lease specify) 12.75% 26 Taal Respondents: 204 p OTHER (PLEASE SPECIFY) DATE 1 Ashland News 31312024 2:20 PM 2 see above 3112024 12:28 PM 3 Facebook 2/27/2024 7:46 PM 4 Facebook, Instagram, and threads 2/272024 8:59 AM 5 Ashland online news 2/27/2024 1:35 AM 6 Don1 know enough about the log term likely ramHications of each choice here to give this question a good answer. 2/18/2024 8:41 AM 7 X 2/162024 7:26 PM 8 Absolutely do not use TikTok, Instagram or NexlDoor for communicating city information! 2/4/2024 9.02 PM 9 Telephone for folks w no computer 2/4/2024 3:09 PM 10 personal communication from a human being at the City of Ashland!III 2IV2024 7:13 PM 11 Contact Jim Fa!enstein....he is excellent at communicating city issues 2/V2024 10:41 AM 12 A phone number we can call (that someone actually answers) 2IV2024 7:58 AM 13 WhetsApp 1/29/2024 11:06 AM 14 As many as possible V28/2024 6:03 PM 15 Read RV Times, Daly Courier 1/27/2024 7:41 PM 16 Not NextDoor 2/27/2024 6:42 PM 17 Facebook V272024 3:28 PM 11/26 City of Ashland Communication Survey 18 message to my email V272024 11:05 AM 19 Hard Copy pert, perhaps a rMrYtly newsletter. Also regular reports on Ashland. Newsy regular column. 1/272024 9:41 AM 20 Text on MXL with link to city info 1/27/2024 9:20 AM 21 Facebook (and it's interesting that FB is nor a choice in menu while Next -door is. 1/272024 9:09 AM 22 Facebook 1/26/202410: 26 PM 23 X/Twilter L282024 5:12 PM 24 Chamber of Commerce city events calendar included on city webske 2/26/2024 1:45 PM 25 There are many Ashland groups on Facebook V252024 4:21 PM 26 Test from Doinda IJ242024 12 26 PM 12/26 City of Ashland Communication Survey Q5 ARE YOU INTERESTED IN LEARNING MORE ABOUT PARTICULAR TOPICS WITHIH THE CITY? PLEASE SELECT ALL THAT APPLY Answered 196 Skipped , None otthe above Lifelong.. Citizen Academy thro... Town Hallr/Open._ Other (please specify) 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% ANSWER CHOICES None of the above OLLI (Ocher Lifelong Leaming Institute M Southern Oregon University) — variety of City topics presented by Council or staff Citizen Academy, through the City — Overview of the City Town HellslOpen houses that focus on specific topics Other (pease specify) Taal Respondents: 196 Jr 1 2 3 4 5 6 7 8 9 SO 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 13/26 City of Ashland Communication Survey OTHER (PLEASE SPECIFY) Graffiti abatement, sustainabilrtyd progress to make Ashland a green city including making dovmtawn pedestrian only Crime Report Status of the second dog park in south Ashland Parks usage for the peaceful cademplation of nature Notifications about the of minutes from each council meeting Community Wildfire Protection Plan and Evacuation Infrastructure improvements (more live traffic cameras and exits out of tavm) Emergency planning and respase. Pudic safety. Roads being redone!!!8f Rental guide work on wildfire preparedness, work on helping citizens harden homes, wok on helping citizens afford to harden homes against wildfire Maintaining a balanced fidget! More coffee with the council with times that work for the working class residents. Safety plans How to volunteer All development proposals and current development status Justification for every consultant we hire What City departments are doing Progress on FireWlse Efforts Utilities regular you tube reports date for hazardous materials disposal; date fa disposing green waste; availability of advice fm wildfire damage mitigation utility office have a publicist How the theatre community is connected to the city and more about making the community part of the theatre as well utility rates environmental efforts RESPONSES 16,84% 33 28.57% 56 22.45% 44 64.29% 126 22,45% 44 DATE 3n312024 2:30 PM 3/3/2024 8:25 AM 3/2/2024 7:22 AM 3/1/2024 10:07 PM 212912024 7:19 PM 2/29V202412,22 PM 2127=4 8:59 AM 2/22/2024 6:48 PM 2/20/2024 11.30 AM 2/18/2024 8:41 AM 2/17/2024 7:19 PM 2/16t2024 11:33 AM 2/15/2024 12:23 AM 2/10/2024 7.48 AM 2/5/2024 12.39 PM 2/5r2024 10:24 AM 2/51202410:08 AM 2/5/2024 2 24 AM 2/4/2024 3.09 PM 2/1/2024 10:41 AM 2/1/2024 10,17 AM 2/1/2024 10:06 AM 2/L2024 6:27 AM 1/31=4 7:57 AM 1/30/2024 5:45 AM 1/29/2024 6.07 PM 14/26 City of Ashland Communication Survey 27 Town Halls are merely showcases for Mayor and select council in putting their ovn agenda forward. They dent entertain any 1/29/2024 146 PM idea lcm removed from their awn world views. 28 1) City priorities and the impact on them from the budget shortfall, if any 2) Use spellcheck. 1/29=4 8:38 AM 29 All pen seats, Miring, proposals, everything. 119Q024 7:46 AM 30 Agendas 1/29=4 5:57 AM 31 council resolutions and new ordinances L2812024 4:17 PM 32 Spell correctly please L28I2024 3:05 AM 33 Tours of City facilities waterworks, etc V27/2024 8,57 PM 34 Budget issues 1/2712024 7:41 PM 35 It would be great if the Mayor, City Council members. and department heads could hold regular open office hours. V27/2024 4:35 PM 36 Specific initiatives and items on the agenda for city council 127/2024 3:28 PM 37 1 would like to see easy 2-way communication - d we ask a question, we get an answer. and if several people ask the same V27IM24 12:21 PM question, make that question and answer more prominent so otters can access it. I guess that's how the FAQ section works but I always forget about it - maybe a needs to be more publicized as a one -stop stop for answers from the city. 38 local newspapers such as Ashland News, Rogue Valley Times, Sneak Preview, Ashland Chronicle, etc. 1/27/202411:05 AM 39 Na 1/272024 9:36 AM 40 Volunteer opportunities 12712024 9:23 AM 41 Summarized activities if the city committees 1/26=4 8:46 PM 42 Detailed city budget 126=4 5:12 PM 43 Timely access to ALL city meeting agendas and minutes 1/26/2024 3:27 PM 44 Test from Dorinda 1/24=4 12:26 PM M 1 2 3 4 5 6 7 8 9 10 11 12 13 15/26 City of Ashland CommuMcation Survey Q6 ANYTHING YOU WOULD LIKE TO SHARE WITH THE CITY? Answered 105 Skipped, 118 RESPONSES DATE It's really hard to keep up to date with the Issues the Council is taking up without having to constantly track the agendas 3/3/2024 7:42 PM through the website. I thank our mayor and city council for you efforts to better our city of Ashland 3/3/2024 6:28 PM Focus on trash and graffiti removal, suslainability including cutting water usage by using different landscaping for center 3i312024 2:30 PM dividers, making the city center pedestrian only to deal with traffic, pollution and parking. Address racism and inequality including making the shirts at Railroad park a more permanent display. Great disappointment with City politics and the absence of Councilor accountability. 3/3/2024 8.50 AM Social Media like Next Door and You Tube scrape users' personal information in exchange for free service. Please choose 3/3/2024 8 25 AM other ways of communicating with residents that do rot trade off privacy for information and which do not encouage even more use of social media. I like the city newsletter a tit, but announcements in the newsletter are often nearly, outdated by the time I receive and read it. 3PJ=4 7:22 AM Ashland is populated by a large number of people who are eager to be involved and help make this a better place. It's a 3/12024 10:07 PM journey. The city should mount a public Bulletin Board or Suggestion Box. There was sneaky, barely visible input on the 'Road Diet 3/1/202412:28 PM (still no input apparently welcome) and the Plaza Design. A public Suggestion Box shode have the ability to vote up favored ideas, improve on them, or dispute them. Most businesses should also have public Suggestion Boxes. On such a site. a distinction should be made for signed entries and annontymous ones. I am hopeful this new, attempt will be structured to be user-friendly. simple for non-geeks. and truly welcoming of creative and helpful ideas. Communicating with the City regarding utilities issues is impossible except Fridays 9.12 in person. Had to do when you 311/M412:05 PM work in Medford. That said. person on Fridays is extremely helpful and professional. There is a sense among Ashlanders that is almost impossible to connect with city offices in person. That a problem. 3I 2024 7:57 AM Offer people the chance to ask questions about how things work. Either in live AMAs or periodic questions posted in a 2/29/2024 7:19 PM public place. Information about basic utilities/services should be in a ceniral place. Every time there is a paver outage or a garbage holiday too marry people we confused for too long. While I appreciate the efforts the City is doing to upgrade public access to documents online. It continues to be woefully 2292024 7:12 PM inadequatehope you are upgrading the City system to allow electronic access to all public documents. Cant wait to see improvements in the City web site, news feeds (RSS). apes, up to date YouTube videos, updated calendar 22f1Q024 12:22 PM of city events (not just city department events) 16/26 City of Ashland Communication Survey 14 Elect a new Mayor that actually cares about the citizens: all citizens. 2/28/2024 10. 18 PM 15 1 would love to know more about this new, curfew Does it include a curfew for all people not just minors? What is your 2/2812024 9.40 PM definition for open spaces? Will you provide a map of exactly where the curfew will be enforced? I have lived in Oregon for over 60 years and never had a curfew imposed on me, so I am a bit confused about this new city ordinance. Thanks 16 There is not enough transparency from the city of Ashland. Most people cannot make it to the city council meetings. 2/27/2024 7.46 PM 17 1 hope the city becomes a model for other small touts with livability features. Perhaps create an annual State of the 2/25/2024 7:56 AM Citizenry questionnaire? Provide resources, to webinars, articles, talks, etc. that citizens can access related to innovations in housing, environment, transportation, community shared spaces, etc. 18 Yes, When we you folks going to repair our roads??? You promised they would be done in October 2023...they are 2/22/2024 648 PM urtibelievable!!l Flow long do I have to call abort pot holes?!?' Please fix...l have lived here 33 years aril they have never been this bad!II!! 19 Hire someone to work the counter for the electric. It's ridiculous that you cant go in and pay your bill or ask a question 2/2212024 10. 17 AM 20 You are now so difficult to get a personal appointment with, the various departments are so lazy and ineffective legs. the 2/20/2024 8.05 AM streets dept., code enforcement etc.) that it's yet another reason I detest living In this community. Couple this with your collective, Califomican, arrogant attitude which assumes that all citizens here share your liberal values, couple this with the city's continual cry that -We door have enough money- while cominually squandering the taxpayers money sucked out of Lis with the highest property taxes in the county, couple this with the nighmarishly trashy looking row of rotting I -shins dawn mn the railroad property fence and I cant wait until I'm able to leave this bad acid trip of a town. You are a miserable failure and I warn no further part of this place. Howrs that for a communication Did I get my point across, 21 What happened to the proposed ban on gas installation for new home construction. I am against such a ban and support 2/19/2024 11,36 AM citizen choice of energy source. 22 The City may be clang many things I'm not aware of, but I would like to see the City implement culturally specific and other 2/18/2024 4 04 PM types of outreach to develop reladonsihips with those least likely to connect with City government. 23 1 can only imagine the resporses you may receive to this question 0 2/18/2024 10.02 AM 24 1 believe the elephant in the roan is how woefully unprepared we we currently for the next admeda fire scale event that 2/18/2024 8.41 AM comes our way. W despread Ashland landscaping, decking, fencing, and mulch practices amount to wildfire accelerant! They were fine 30 yeas ago, but we need a massive new program to fund, educate, and ultimately require changing out current landscaping, decking, lensingand mulch practices to bring them in lre with what's needed to prevent massive destruction in our town in the very foreseeable future. Incidentally, the Wildfire Commission, after City Council changed that group to a management committee recently, effectively lost their independence and became essentially a volunteer arm controlled by fire depanmet staff. Under the direction of fire departme f staff. regular monthly meetings were eliminated and are nvv held at the convenience of rather overburdened fire department staff. While various important work is still being done, several of the most experienced members have left 25 Stop spendrg and stan reducing expenses. OSF, SOU, ASB and Asame have all made reductions based on the current 2/162024 11.33 AM economic climate. Why hasn't the City of Ashland? 26 The Citizen Alert system Is extremely confusing and has not been well managed. Last yea we were all asked to register for 2/16/2024 11.02 AM a new system, except it seemed to be the exact same system branded under a different name. Emergency alerts are used for a mish mosh of purposes, and it's hard to know whether the system would be ready for an actual emergency. After the 17/26 City of Ashland Communication Survey Almeria Fire in 2020, 1 would have expected things to have gotten better ironed al by now. Pletse clean up this mess and give it priority attention. In so marry ways, our commurnty is stiff not ready to respond appropriately to a large-scale emergency. 27 City leaders watt citizens in the dark 2/162024 10 35 AM 28 Maybe I missed ill. I don't understand why the City of Ashland utilities office closed. Citizens pay thousands of dollars fa 2/15/2024 1148 PM utilities. It seems to me they should be able to meet with someone in person. 29 1 wild like to see city staff back working at the city and not from home. 1'd like to have city hall open and staffed. City Hall 2/15/2024 1:17 PM looks terrible. Awnings need to be cleaned. The city should set the tone for the downown. 30 Please clean up the downtown. Street trees need a Id more care. Garbage cars we disgusting and should be replaced or at 2/1412024 102 PM le— power washed. Sidev.Wks need to be cleand Pl— boxes need to tte repaired and plants maintain d and periodically replaced. Do city counselors walk the downtown? Do staff? Many other towns are looking better than outs. 31 Ashford 2/13/2024 3.54 PM 32 1 appreciate the Maya's newsletter. 21ID202412. 41 PM 33 Great dace. Good work' 2/10/2024 7.48 AM 34 Hoe do I sign up to have my wility bill autanaicdy withdrawn from my bank? 2/912024 10. 11 PM 35 1 think If you re using scciat meda (FBAG/X), you need to be ubiquitous on all 3 Leaving out one means segmenting your 2/612'024 9 03 PM community based on demo (older generators using FB mostly, younger using IG, and who is even using Etars X nowadays??) - and therefore not making the informatimn easily available to ail citizens. Of course, this would reed to be in addition to everything being clew and easily searchable on the websae. There we tools that allow you to post simultaneously on adl 3 (Planiy, Hootsulte), sr a should be easy. As a young person, i feel Facebook is realty toxic - I'd prefer a different place to get into I world be happy if the webshe was more user friendly, and made upcoming issue more clear. 36 1 dont know if there is disaster siren in Ashland but a would be good to have. And disaster drills. 2/572024 12 39 PM 37 1 would like you to manage the budget instead of raising taxes. Your last survey was ridicules. There were so marry other 2152024 10:24 AM ways to balance the budget besides raising taxes or de!eong services. 38 Personally, l'in sick of 1) social mocha 2) apps, 3) QR codes. I'd like to see the entails the City sends out more user- 2/512024 10:08 AM Mencily/comprehensible, and the City website improved. 39 We need a face to face option when olscussing our utility bills. A weaittry city like Ashland should provide more than a few 215/2024 9:55 AM hourstweek at the Grove. Calling the phone a and being greeted with 'after hours phone line' at 10 am. is ridiculous. And wiry is the call center based in Medford? 40 Please revamp the lAilaies website. It is not user-friendly. Difficuft to navigate. Hard to find information. Poorly laid out. 2/5/2024 2:24 AM 41 Older people, in general, aren I bl wry interested in more digital communication such as TicTok 2/47202410,.20 PM 42 Please consider using all fonts of available media best suited to different demographics. Please do not use lnstagram or 2/4/4024 9:02 PM TikTok or NextOca for communication to citizens. 43 Frustrating to not have city light 8 water offices staffed for customer contact. 214=4 3:09 PM 18/26 City of Ashland Communication Survey 44 Please open up our city hall to our citizens V2/2024 1:56 PM 45 The city utilities/ billing staff has been a bit lax lately in posting payments In a timely manner Na posting a payment for 211=4 8:19 PM four to five weeks after payment was actually paid is not acceptable. 46 see above 2/1/2024 7:13 PM 47 On a positive note. at 0e recent town hall it was excellent to interact with staff. Kudos especially to Marlene Berry, Director 2/12024 10:41 AM of Finance, who helped me through a problem and followed up wth a personal phone call. Since COVIO, seems the city has lost some of its in person communication capacities. It is truly missed by people who have Wed here a long time and remember when we could talk to a person when we called, rather than always getting an message to call back or the mail box is full 48 I'm grateful fa all that the Council and Maya have done and are doing. 2/1202410:17 AM 49 Would appreciate a pudic announcement as to when the utility office will be at more efficient way of long business. One 2/1202410:08 AM half of one workday where a customer can go to The Grove is not sufficient la a twins questions 5o Please hire person to answer the phone. 2/12024 7:58 AM 51 a publicist and a designated time we could call for answers re utility bills, etc. would be helpful to put in place. Or make 211=4 6:27 AM frquertt contact with local news outlets Glad about Website 52 Yes, but my experience is no one is listening 211=4 5:32 AM 53 1 world like to not fear injury by deer while walking in city neighborhoods. My grandkids wont walk their dog o mine the 5 1/312024 1:25 PM blacks between our lanes because of previous attacks 1 expect to We in a city with city protection, not in the forest wild. 54 Thank you for working so hard. 2/312024 12:31 PM 55 Please make it more obvious on the websne where phone numbers are --specifically after hours and emergency numbers. L3Dr"4 4:00 PM 56 1 want to be able to call the city and talk to a human who can answer my questions. 1/30/2024 6:45 AM 57 This is a great place. You're doing a good job of running it. But as a nortdrner, I'd like to see more spaces that are car -free, L29f2024 6:07 PM where pedestrians can walk around without feu of getting hit by a car I've seen this on videos of Sweden and other coutttnes. At least pan of these countries' city centers is just a promenade, a wahkAey without cars. 58 1 would like the city to fix my street (upper Taylor St.) They skipped it when they repaved most of the streets How do I get 1129r2024 5:42 PM them to do this? We have potholes. and a cracked curb. 59 End the stnuctunal budget, dons use budgeted but vacate city FTE pcsnuais 1/211111r2024 3:46 PM 60 Need local radhdTV station 1/29=4 IL06 AM 61 The deer we a nuisance We all knav hosing is a Problem but tinging in more jobs that can bring a sustainable living lr.V 2410:58 AM would also go fa. 62 It feels so hard to find our what's going on in Ashland and at City Hall fa working parents 1/29=2410:54 AM 63 Talk to your citizens. Everywhere. Often Yes, even on social media gudicioushy). Tell them what yoke doing now to ll2912024 8.38 AM improve Ashland for all. Tell them what else you hope to do soon. Yes. youll take brickbats from the usual complainers That comes with the job. but everyone else will be appreciative that youre on the job 19/26 City of Ashland Communication Survey 64 Do a better job of getting the word our V29J2024 7:33 AM 65 Reinstate the Airport Commission. This is a private business and asset to City that reeds some help and direction from a 112W2024 6:57 AM small group of dedicated Citizens. Town halls should happen cn a regular basis. Most citizens have no idea on what is going on until it is abort to be implertentted. Balance your appointments to represent the Citizens and Business, the chamber should be moved end represented on all committees. 66 The recent town hall meeting was not well publicized. I attended a yea ago, in the armory. and loved it, This yew I didn't 1/28/2024 7:12 PM eve know it was happening. 67 Thank you 1Y2812024 4:17 PM 66 Survey was difficult to reach. 11281"4 10-.49 AM 69 I don't use social media and resent more businesses/govemments relying on social media to communicate to citizens. V28f202410.35 AM 70 Your website is awful and so challenging to navigate that I usually give up, and I am not someone who normally struggled 1/28202410: 11 AM with using websites I'm so glad you're waking on that! 71 Find new fresh management for the Chamber and Travel Ashland. So many local busniesses are saying this and have been 1/281=4 7:57 AM for many years but are too afraid to speak out because of the control of a powerful few wet the chamber We need to move this community into the future and not be so stuck in the past 72 Yesi'll Stan by having somewhere we can pay our bills IN PERSON. Have a phone number that someone ANSWERS. 1/282024 7.06 AM Before expandng to more digital options. otter the most basic ores. 73 Cumerif website is temble, but you already know that. I'm glad you're updating. 1128r2024 6:43 AM 74 Current website is temble. but you already know that 128r2024 6:43 AM 75 This survey says you've already made up your mind 1128r2024 3:05 AM 76 Please do a survey that contains the question "Do you want the electric tax (25?6) eliminated' 1/282024 12.28 AM 77 No. 1/27/2024 9:22 PM 78 You already have a You Tube'channe!- It wood be great to have all City Committee Zoom meetings m there as well as 7/272024 8:57 PM Stan videos like you started before COVid Also, into needs to gel out to folks about how the process Involved with how a Capital Improvement Project gets from idea to construction. Especially how it is prioritized. 79 High cost of living to Irve in Ashland. Higher than nearby communnies 1/272024 7:41 PM 8o Keep up to good workIn IM2024 6.15 PM 81 M 1127=4 5:53 PM 82 It is such a pleasure to watch council meetings without the drama of Sean Moran and Julie Atkins. Keep up the great work 1/27/2024 5:04 PM you are doing and done !et the negativity of a few vocal folks change how the city is waking. 83 Hope the new website opens soon. Please provide more agendas and minutes aril other documents as V2712024 4.35 PM navigable/searchable web pages refer than pdfs. 20/26 City of Ashland Communication Survey 84 Important to keep websile current. 1/27/=4 3:51 PM 85 The city gives if the appearance of operating within a black box. My impression is that elected and unelected officials are 1127=4 3:28 PM more interested In pushing through their owm agendas than in being representatives of their constituents. I trope that's a communication discrepancy rather then what's actually happening. 86 Las of online complaints about utility bills and the inability to talk to a City person about billing problems. Marry people wart WV=4 12:21 PM utility staff available at City Hall to answer their questions aril resolve billing problems, some created by the stupid webshe. Las of people are disgruntled about Pioneer HaIVCommunity Center being closed for years. 87 Been here 1978, my things have changed. 0 1/27/202411:56 AM 88 Please provide more handicapped access for City everts and presentations. SOU doesn't have good handicapped access 1/27/2024 10:33 AM for the union, as an example. 89 The city's new logo is not ADP, compliant. The yellow type on a white background and the small fora is next to impossible 1/27/202410:25 AM to see. Please see the ADA guidelines on design including web design. 90 The city's new logo is not ADA compliant. The yellow type on a white background and the small font is next to impossible 1/27/2024 20:24 AM to see. Please see the ADA guidelines on design including web design. 91 1 think it would be helpful to communicate more often in a single place in a more Informal way. Span articles on a single 1127=4 10:22 AM subject more often to update activity. Also, more complete council minutes that identity councilor statements and positions. 92 1 wish the signage at the ends of the city did not make Ashland look like a circus. The Yltimsicar uneven lettering is an 1/272024 9:36 AM inappropriate design choice. It reinforces negative stereotypes about the city. 93 ym must do more to allow volunteers to have shelter and FEED the dori trociden and hungry instead of leaving everybody 127/2024 9:20 AM out in the rain and cold all wirier keg. Your "homeless" shelters do not provide sufficient nourishment a adequate accommodations for the needy in this community. No everyone hungry is frameless. Get off your high horses and provide shelter for people to eat. If it cant be Pioneer hall, then how about the Grove after people go home fnrm work. we will clean it up so you wont even know we were there. 94 The city has a pot of work to do to repair trust. 1/27/2024 9:09 AM 95 Facebook could be a good choice for communication with Citizens. 1/213=4 10:26 PM 96 Great Idea including news in the utility bill. Ask us more often what we want How we you making sure that all toners of the 1/26=4 8:46 PM city's population have a meaningful way to participate in our local government? 97 1 don't like the idea of an app which would require me to go to it to get news. I prefer tfrt the city send it to me directly via 1/2612024 8:30 PM email when it has something to alert me to, be it a meeting, a class, etc. 98 It would be helpful to have the link to things (like to this survey) in a different cola print so it can be easily seen and clicked on. 1/2612024 6 34 PM 99 current city website pretty awful 1/2H2024 6.26 PM 100 Desperately need meda forms that appeal to younger demographics (18-49). No one under the age of 40 seeks out info in 1/26=41:59 PM Printed materials or legacy social like FB. Need app based, real-time info pushed to users 101 There is so much negative information about the City on Facebook. I don't know what is accurate or and what is not. It W600241:45 PM 21/26 City of Ashland Communication Survey world be nice to have a city events calendar that Is kept up to date in coordination with the Chamber of Commerce for evens and festival and activities happening to promote better community building. After the ice rink goes down make it a pop up roller skating rink for a few months - other cities this size do that with their pop up ice risks rinks. 102 111 be glad when the utility billing dept gets fully staffed and trained. L26=4 8:26 AM 103 The challenge is to get people involved early in a decision making process, instead of complaining after a decision is made! V25✓2024 4:21 PM 104 1 think you are headed in the right direction. Outreach to the community about what the City can and carrot do, 1/25/2024 6:54 AM explanations about how our fiscal 'shape"is good and that we need to realize that we need to find ways to pay for the priorities we have. Getting the Food and beverage tax as a permanent source. Lobbying the State to allow a wealth tax, a tax on second and third homes. 105 Affordable housing also means afford cost of living and improvements to required minimum wages 1/24r"4 6:41 PM 22/26 City of Ashland Communication Survey Q7 WOULD YOU BE INTERESTED IN TAKING PART IN A FORUM TO REVIEW THE NEW WEBSITE AND OFFER VALUABLE FEEDBACK BEFORE THE SITE GOES LIVE? Answered 204 Skipped 16 wr No ANSWER CHOICES Yes No TOTAL 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% RESPONSES 35.29% 72 64.71% 132 204 0 IF YES, PLEASE PROVIDE YOUR NAME AND EMAIL ADDRESS IN THE COMMENT FIELD BELOW DATE 1 smokingends'�dgmail. com 3131202410,09 PM 2 vorendur8@ho(mml.com 3/32024 7.56 PM 3 Valene - Iretiz8755®chaner nel 313=4 2.30 PM 4 teny.limpert®Onaii.com 3/1/202410.07 PM 5 Amy MacLennan amy. macLennan@ymail.com 31=46:31 PM 6 Jult Di Chim. jtAidchim@gmwl.com 3/1/2024 2.46 PM 7 camerbrad®gmail. cm 311202412: 28 PM 23/26 City of Ashland Communication Survey 9 [onidleo®gmall.corn 311=4 7:57 AM 9 jessmariemac®gmail.com 212VM24 7.19 PM 10 !]avid Intersmione david. intersimoneOgrnail.com 2/29/2024 1.2 22 PM 11 Victoria- Victodai)LivingAwake.com 2/28202410. 18 PM 12 megarlayars®outlook.com 2127/2024 7:46 PM 13 Barbera Schack schackb5160gmail.com 21252024 7:56 AM 14 Suzanne Zapf strzannezapf@hotmail.com 2119/202411:36 AM 15 Brian - kciodzbd®gmail.com 2/182024 10:02 AM 16 James Janard jjarrard5l@gmeil.com 2/1612024 10. 35 AM 17 LuciewitheSkye®msn.com Lucie K. Scheuer 2/1520241148 PM 18 Imrgn37Qgmmail.corn 2/15/2024 12.23 AM 19 jodyfomecianahotmail.com 2/13/2024 3:54 PM 20 Sabra Hoffman - hoNmansd®grnail.com 2/12/2024 12:41 PM 21 Judy Taylor 2/10/2024 7:48 AM 22 pennanemboot®gmaA.com 21CV2024 9 03 PM 23 smokingends®gmail.com 2/51202410.26 PM 24 Julia Sommer, luliamsommer9gmaiLcom 2/5/202410:08 AM 25 Karen smith 1943.ksf® gmail.com 21412.02410: 20 PM 26 Barb; barbmagee43912®gmail.com 2JV2024 9:02 PM 27 Ian Cropper, hcmpper®gmail.com 2/22024 7.31 PM 28 Joyce Stanley : stanleyl®mind.net 2/1/2024 10.41 AM 29 John Scarborough, jscar.ashlandfgmail.com 2/1202410:17 AM 30 Ann Magill, magi118190gmail. corn 2/12024 6:27 AM 31 Tish Way tishway2®gmail.com 2/1/2024 5:32 AM 32 Scotl®lenheim.com V312024102 PM 33 Jessica Rizer rizer92000hotmail.com 1/30/2024 9:52 AM 34 peterkrasilovsky®gmail.com 1/2920245:42 PM 35 Will Wiebe. VVhMebe@gmail.com 1129/202411.06 AM 24 / 26 City of Ashland Communication Survey 36 pdx_nomad®yahoo.con 1/2912024 10 58 AM 37 Doug Knauer - dvknauer@comcast.net L2972024 8:38 AM 38 Dave Fysom dhyson@dmk.com (retired computed scientist; undergraduate in Sociology) 1/29/2024 7:45 AM 39 dhysom®gma l.con 1/282024 7:12 PM 40 Jacob Parker, jacobparker3400gmail.con 1/28/2024 6:03 PM 41 katytox®tx4lso th.net 1/28/2024 5:15 PM 42 Leslie leslielovesasldand®gmail.corn 1/28/2024 10:49 AM 43 Aura marmueaursoicloud.com 1/282024 10:11 AM 44 Barbara Geraghty visioneryselling®gmell.com 1/282024 7:57 AM 45 Carolyn Anderson - Anderson@ABKLegal.com 1/282024 6:43 AM 46 Carolyn Anderson - Anderson®ABKLegel.com 1/28/2024 6:43 AM 47 Shelleyvasquez9ftnail.com 11281202412,46 AM 48 Linda Adams IindatorasNand@hnuW.com 1/272024 8:57 PM 49 hansorkin IDchenecret 1/27/20246-.34 PM 60 enc®encinashiard.con 1/2720246: 15 PM 51 pedal&®gmaii.com Dave Richards 1/272024 5:04 PM 52 Amy Titus lah ordeh ikerOgmail.com V27/2024 4.35 PM 53 Holy Cochran - hmochran@goail.com - a thousand times yes. I provided feedback last time the City hired someone to 1/27r2O24 12:21 PM revamp the website, but I don't think any of the problems 1 brought up Here resolved. I'm an experienced vebshe developer and have lots of opinions about ease of use of a websitel 54 Kay Miser at HKJMASER®aol.com 1/27rZO2411.05 AM 55 Karen Smith 1943.kst®gmail.corn 1127r202410:33 AM 56 Elin Silveous esilveous@aol.com 1/27/2024 10:25 AM 57 Cheryl French Chery4annfrenchftmail.com 1/27=4 10:22 AM 58 tbohnelt®gmail. com V27/202410: 19 AM 59 jack - jacktortoise@msn.com V27/2024 9.56 AM 60 ermgefineyOgmat.com 1/27r"48:21 AM 61 Mike Gardiner Micheelgerdiner52®gmeil.com 1/271=4 7:49 AM 25/26 City of Ashland Communication Survey 62 Jmmdeiy®gmail.con V26120248:46 PM 63 lynnehisselman®gmeii.con (as long as I can do it remotely) 1/2612024 6:34 PM 64 Julia Sommer, joliamsommer®grdul.com 1/262024 6:26 PM 65 Justin McCollum imccoduahotmail.corn V26r2024 5:12 PM 66 Peter Finkle WalkAsNand@whlandnome.net V25120244:21 PM 67 Linda Adams. Urdaforashlard®gmail. coot 1/2512024 6:54 AM 68 This is a test 1/24/2024 108 PM 69 Test from Donnde 1124r2024 12:26 PM 26/26 A P R I L I JT" , 2024 THE EVENING OF APRIL 11T", SABRINA COTTA ;EIVED AN EMAIL FROM MAYOR GRAHAM, ASKING 2 TO UPLOAD AND PRINT SOME NEEDED CUMENTS (ACCESSED THROUGH A LINK CONTAINED THE EMAIL) IN ADVANCE OF A MEETING THE NEXT RNING. AFTER CLICKING THE LINK, THE CUMENTS FAILED TO UPLOAD AND SABRINA WAS ABLE TO PRINT THEM. AFTER TRYING SEVERAL IES, SHE REACHED OUT TO MAYOR GRAHAM VIA )NECALL, AND MAYOR GRAHAM DENIED HAVING IT THE EMAIL. SABRINA REACHED OUT TO OUR IT 'ARTMENT AND LEFT A MESSAGE HOPING FOR iWERS. �smwj'� IF YOU ARE READING THIS, IT MEANS ALL OF YOUR SYSTEMS WERE HIT BY ROYAL RANSOMWARE. PLEASE CONTACT US VIA: HTTP://.... IN THE MEANTIME, LET US EXPLAIN YOUR CASE. MOST LIKELY WHAT HAPPENED WAS YOU DECIDED TO SAVE MONEY ON YOUR SECURITY INFRASTRUCTURE. ALAS, AS A RESULT, ALL OF YOUR CRITICAL DATA WAS NOT ONLY ENCRYPTED, BUT COPIED FROM YOUR SYSTEMS ON A SECURE SERVER. FROM THERE IT CAN BE PUBLISHED ONLINE. ANYONE WILL BE ABLE TO SEE YOUR PERSONAL DATA, HR REVIEWS, INTERNAL LAWSUITS, FINANCIAL REPORTS, ACCOUNTING AND MUCH MORE! FORTUNATELY, WE GOT YOU COVERED! FOR A MODEST ROYALTY WE WILL PROVIDE YOU ALL OF YOUR FILES BACK, DECRYPTED, DATA RESTORED, KEPT CONFIDENTIAL, AND YOUR SYSTEMS WILL REMAIN SECURE. WE LOOK FORWARD TO HEARING FROM YOU SOON! ON THE MORNING OF APRIL 12TH: ALL CITY EMAIL THROUGH MICROSOFT OFFICE IS INACCESSIBLE. ALL CITY DRIVES INACCESSIBLE. ALL UTILITY/BILLING/ACCOUNTS PAYABLE/LEGAL/PROPERTY RECORDS/PLANNING/MUNIS INACCESSIBLE. ALL CITY COMPUTERS SHOW AN ICON OF A CHESS PIECE AND ARE UNUSABLE. CITY MITEL PHONE SYSTEM INACCESSIBLE. PERSONAL COMPUTERS AND CELL PHONES ARE ABLE TO ACCESS SPECIFIC WEB -BASED PROGRAMS, OUTLOOK WORKS, THANK GOODNESS. DISCUSS AND COMPILE QUESTIONS YOU HAVE RIGHT NOW (10 MINUTES) _4-arm WORK TOGETHER (10 MINUTES) WORK TOGETHER (5 MINUTES) .i k 1 •s� , + ~ ' 1. LJ •� _ li �j.RRY I CURRY COUNTY RANSOMWARE ATTACK APRIL 2023 Email received with document link. Link doesn't appear to work. r. County official contacts Bradley Alcorn, confirms he didn't send anything. t, 1 hour later, fax arrives with ransomware note. Call to their IT, downplayed the note. The next morning... • All county email, public records including property, financial records and accounting/billing, elections records, their 911 system, others all inaccessible. Delayed response reaching out to state for help CURRY COUNTY RANSOMWARE ATTACK APRIL 2023 r Initial 72 hours spent assessing depth and breadth of data breach and systems. • Employees, officials, citizens under immense stress and uncertainty. • Contacts feds, given to independent contractor specializing in cyberattacks, encourages paying the ransom. (15 Million LISD). • Bradley Alcorn says, "We are not paying the ransom." • Reaches out to state resources again, directly. Gets in contact with Lane County IT Emergency Tech receives guidance. ^ Public messaging achieved through social media, and web -based portals (independent of County resources). CURRY COUNTY SYSTEMS FULLY RESTORED BY OCTOBER 2023. SOME TAKEAWAYS FROM THEIR EXPERIENCE If they could go back they would: Invest in IT security systems and personnel assigned to a true IT department. • Create back-up systems and separate systems for public records, employee data devices. ■ Do more employee cyber-education and require regular check -ins. • More table -top exercises for officials and department personnel (for all events). Update their County EOP to include action -items for Cyberattacks on critical systems. What are they doing now?: & Asking Governor to create state cybersecurity branch at OEM. & Investing in better IT infrastructure. Talking to other agencies about their experiences and recommendations. New, updated, protected county record systems and management. They would choose not to pay the ransom again. Hard path. Q & A: YOURS AND... 1. As a group, let's tackle the questions you crafted. 2. What surprised you? 3. What are similarities and differences in preparing for cyber- threats versus other local hazards? FINAL TIPS & TAKEAWAYS & FEEDBACK ■ Strengthen your familiarity with your roles and responsibilities as elected officials. Review provided reference guide. 1. Is this exercise -based approach . Set goals for yourself and if you haven't taken the ICS training, it's time. something you'd be interested in In large events, it can take up to 72 hours to get a full scope and get rolling. Learn to breathe doing again? during periods of uncertainty (if you haven't learned this already). r Do you have a communications plan with your family and other elected colleagues? 3 THANK YOU! Kelly Burns 541-880-3564 Kelly.burns@ashland.or.us City of Ashland Emergency Management Coordinator This checklist was developed to help senior officials prepare for, respond to and recover from disasters and emergencies. The checklist is not necessarily sequential and not every item will apply to every jurisdiction or community. Essentially, this is a list of reminders for questions to ask, immediate steps to take and points to keep in mind when leading the community to prepare for, respond to and recover from a disaster. These items should be reconsidered as needed. This is an excerpt from FEMA's Local Elected and Appointed Officials Guide: Roles and Resources in Emergency Management, which has additional information on this topic. Before Disaster Senior officials are responsible for protecting the lives and property of their community. Executing the following tasks can prepare the local government to respond to and recover from disasters: ❑ Make planning for disasters a priority throughout the entire community. ❑ Provide resources and necessary authority to support a comprehensive emergency management program. ❑ Meet with the emergency management team and policy group, which provides guidance, resource prioritization and other executive functions, to learn about the hazards and unique vulnerabilities that threaten the jurisdiction. Update contact lists annually. ❑ Work with emergency managers to learn planning processes, timelines and planning update cycles for emergency operations plans, continuity of operations (COOP) plans and continuity of government (COG) plans; provide any support to help keep plans up to date. ❑ Create a strategy to support mitigation, continuity and recovery planning. ❑ Coordinate with senior officials and the emergency management agencies in neighboring jurisdictions, to review relevant emergency management plans, hazard mitigation plans or any other planning documents related to preparedness, response, recovery and mitigation in the community. ❑ Become familiar with the jurisdiction's Emergency Operations Center (EOC) and 911 center. ❑ Review applicable legal authorities and responsibilities relevant to disasters and emergencies. ❑ Provide policy direction for prevention, protection, response, recovery and mitigation -related activities based in part on information provided by the emergency management agency. ❑ Encourage individuals, families and businesses to develop emergency plans and be able to protect themselves during the first 72 hours after a disaster. Visit fema.gov/plan for guidance and resources 9 ❑ Develop a communications strategy, including sign and foreign language interpretation, in coordination with emergency management officials and Public Information Officers (PIOs). ❑ Learn about state, tribal, territorial and federal disaster assistance programs. ❑ Learn about the damage assessment process and how it impacts obtaining federal assistance. ❑ Participate in emergency and disaster drills, training and exercises. Encourage local government agencies and community partners to also participate. ❑ Personally develop and maintain an individual/family emergency plan.' Senior officials are encouraged to create a more specific "Go -Kit" to address their unique needs when supporting EOCs during responses. "Go -Kit": What to Bring to Your Disaster Work Location The following list is intended to help senior officials prepare personal go -kits of essential items to bring to their anticipated work locations for extended disaster operations. It is recommended that they have enough personal items available to be self-sustaining for several days. They should evaluate the contents of their kits based on individual needs.2 ■ Backpack, bag or case (to put all items in); ■ Work items: cell phone and charger, laptop, radio and charger, emergency job aids (e.g., checklists, guides, contact information) and identification; ■ Clothes and shoes fit for the weather and a change of clothing (e.g., for press conferences); • Food and snacks based on any special dietary needs (confirm whether the disaster work location has arrangements for providing food and hydration); ■ Glasses and an extra pair of prescription glasses; ■ Personal medications, supplements and hygiene items (e.g., toothbrush, toothpaste); ■ Personal money (e.g., credit cards, cash in small bills); ■ Pencil, pen and notebook; ■ Contact list of family, friends and professional contacts; and ■ Favorite personal and/or comfort items. 1 For more information, see "Build A Kit" at htti)s://www.readv.p-ov/kit. 2 For more information on personal preparedness, see httos://www.readv.gov/. Visit fema.gov/plan for guidance and resources During Disaster INITIAL ACTIONS ❑ Establish contact with the emergency management agency as the situation permits, if this has not already been done: o Contact Name and Phone Number(s) o Contact Email ❑ Obtain assessment information and priority objectives (evaluate the situation). ❑ Determine situation status (obtain from the EOC/emergency manager): o What is the nature of the incident —what happened? o What hazards are present? o What area is impacted? How large an area is affected? o Is the situation getting better, stabilizing or getting worse? o What are the impacts on individuals, households and families? o What is the status of local hospitals? Assisted living facilities and nursing homes? o What are the impacts on first responders? o What are the impacts on businesses and the supply chain? o What are the impacts on people with disabilities, people with access and functional needs and traditionally underserved populations? o What is the number of casualties? o What are the impacts on critical infrastructure? o What is the status of local government agencies? ❑ What are the response actions currently? o What public protection actions are currently in progress and what actions need to occur? o Have the notifications, alerts and warnings been completed? Are additional notifications or warnings needed? o What is being done to assist individuals, families and businesses? o What is being done to assist people with disabilities, people with access and functional needs and traditionally underserved populations? o Are there resource shortfalls or gaps (e.g., personnel, equipment, commodities, services)? Visit ferna.gov/1)1an for guidance and resources 3 o What is being done to bring in outside assistance or offer help to other communities? ❑ Begin and maintain a personal log of all incident actions (e.g., contacts, directives, decisions). ❑ Contact PIO to coordinate strategic public messaging, including American Sign Language, captioning and foreign language interpretation as needed. EMERGENCY TASKS During the activation and operational phases of the EOC, senior officials should consider the following tasks and actions and consult with the emergency manager to support as needed. ❑ Maintain situational awareness regarding the disaster by staying informed. ❑ Trust and empower your emergency management officials to make the right decisions. ❑ Address/support response and recovery priorities. o Collaborate with emergency managers to collectively develop guidance regarding priorities and strategies for dealing with incident response and recovery (e.g., emergency declarations, large-scale evacuations, access to extraordinary emergency funding, waivers of ordinances and regulations, adjudication of scarce resources). o Initiate requests for extraordinary resources or outside assistance, such as mutual aid, state or federal assistance. o Provide for the well-being, safety and health of the members of the community and visitors. o Ensure continuity or rapid resumption of essential local government services. ❑ Review the legal responsibilities and authorities of senior officials. ❑ Confirm implementation of appropriate administrative procedures and financial safeguards. ❑ Issue or arrange for issuance of a local, tribal or territorial disaster declaration if warranted. o Focus on protecting, saving and sustaining lives; protecting property and the environment; stabilizing the incident and maintaining essential services. o Consult with emergency management staff regarding strategic courses of action, while leaving tactical decision making to emergency response officials. o Consult with jurisdictional counsel regarding potential legal issues and courses of action. o Determine when to issue protective measures (e.g., curfew, shelter -in -place, evacuation, access control, quarantine, isolation, emergency orders) based on information provided by the emergency management agency. o Share situation information and actions and coordinate with neighboring senior officials, the governor and other key partners. o Use emergency powers and authorities of government as appropriate. Visit fema.gov/plan for guidance and resources 4 o Suspend and waive rules, regulations and statutes as needed and allowed. Monitor the situation to determine the need to update or modify emergency orders/protective measures. o Review and determine appropriate emergency response expenditure limits. ❑ The following information, derived at the local level, may help inform the governor or tribal chief executive to request a Stafford Act declaration:3 o Description of the situation and conditions. o Geographic boundaries of the incident. o Outline of the resources being used. o Initial damage assessment outlining the physical and financial impacts and losses. o Details of the emergency powers and authorities enacted (including their effective time periods and copies of the requesting governor's or tribal chief executive's disaster declaration). ❑ Determine the need for and establish new policies to support response and recovery. o Ensure the EOC has clear policy direction. Issue direction and policy in support of response and recovery actions through the emergency manager. Consider use of the EOC policy group (multiagency coordination [MAC] group) for making policy decisions. o Chair and/or participate in EOC policy/MAC group meetings at the EOC or designated site. ❑ Monitor the progress of emergency/disaster actions from messages, reports and information charts received by and issued from the EOC. ❑ When safe and when it will not interfere with response efforts, visit impacted areas, shelters and other temporary facilities to demonstrate leadership's commitment and to identify issues with service delivery. ❑ Ensure that a continuous stream of timely and accurate information is being provided by the EOC, PIO and the Joint Information Center (JIC). o Approve emergency public information news releases and other messages as appropriate. o Serve as a community spokesperson as planned incoordination with emergency managers. 3 Federally recognized tribal governments are empowered to make declaration requests directly to the President as explained at httos://www.fema.Fov/about/ori4anization/tribes. Visit fema.gov/plan for guidance and resources �r Delivering Effective Messages4 • Lead the interview. Present the main points; avoid speculative "what -if" questions. ■ Use simple sentences. During times of high stress, people are more likely to remember short, concise bits of information. • Speak naturally. Avoid using terminology unfamiliar to those working outside of emergency management or government. ■ Be honest and direct. Exaggerated facts and misleading information can threaten lives in disaster situations. ■ Be genuine, personable and conversational. Avoid using "no comment" and similar evasive phrases. Credibility is vital to effective disaster communication. CONTINUITY OF OPERATIONS/CONTINUITY OF GOVERNMENT ❑ Ensure continuity of essential services —which may be provided or supported by private sector organizations —and local government operations. ❑ Support local government departments and personnel in obtaining resources necessary to continue essential services, as needed. 4 For more information on CDC's Crisis and Emergency Risk Communication program, see httos://emQroency.cdc.eov/cerc/`traininp-/index aso. Visit fema. ov/plan for guidance and resources 6 After Disaster After a disaster, members of the community expect their local government and their senior officials to maintain an active role in the delivery of recovery resources and services, and to provide innovative, efficient and inclusive leadership. Each senior official's recovery tasks should include: ❑ Convene key stakeholders to establish a vision, strategy and plan for the recovery process and for the future of the community. ❑ Work with the emergency management agency to convene and maintain a recovery task force and a recovery organization structure. ❑ Work collaboratively with all groups of people affected by the disaster to promote inclusive and accessible outreach to their communities and address issues relevant to them. ❑ Lead the recovery process and appoint a recovery manager if needed. ❑ Establish a recovery office to effectively manage long-term regulatory, fiscal, infrastructure, community development and human services recovery functions. ❑ Continue to assess unmet needs through close coordination with jurisdictional agencies and non -governmental (NGO) partners with significant long-term recovery support roles. ❑ Optimize the benefits of state/federal programs along with private sector and NGO contributions. ❑ Understand the federal disaster declaration and assistance processes and what funding may be available to assist during recovery. ❑ Identify opportunities to rebuild the community better and mitigate impacts of future incidents. ❑ Ensure codes, regulations and finances are properly managed during the recovery process. ❑ Communicate coordinated information to the public and media (both traditional and social media) to generate confidence in the process, secure buy -in for recovery priorities and establish accountability. Include American Sign Language, captioning and foreign language interpretation as needed. ❑ Work with emergency management, other jurisdictional agencies and NGO partners as appropriate to conduct public meetings to determine unmet needs and identify current or future actions related to the disaster. ❑ Ask questions; the recovery process and programs can be complex. ❑ Support the community through the recovery. The process may take multiple years. A� : Visit ferna.gov/olan for guidance and resources What have we been doing? 1. Re-establishing Climate Staff Position & Establishing A New Committee 2. Maintaining Existing Incentive Programs • EV's, Ebikes, Induction Cooktops = Chad • Residential = Dan Cunningham • Solar & Commercial = Larry Giardina 3. Invigorating Shelved Projects 1. United State Department of Agriculture Rural Energy Savings Program (USDA RESP) Loan with On Bill Financing 2. USDA RESP 3. Home Energy Score 4. Tracking & Pursuing Funding Opportunities 5. City Policy Analysis Regarding Natural Gas & Electrification 6. Outreach - Groups, Events & Articles 2024 Community Incentives Fiscal 2024 Community Incentives I Trends -Electric Vehicle Ownership 4,000,000 3,500,000 a000,000 2500.000 2,000,000 MUM I,000000 500,000 0 Watts of Installed Residential Solar 2012 2013 2Cl4 2015 2918 2017 201E 2019 2020 ..: 2C22 2022, Ashland Annual KWH Usage 1E1-OOWOO 190000000 175000000 170000000 165000000 160000000 155000000 Planning & Data Collection Underway: 1. Master Electric Plan with Solar Site Analysis 2. Municipal Buildings Evaluation upcoming/Needed 1. Fleet Management Plan 2. Climate Data Collection and CEAP Update and CEPA Numbers Calibration to Purchased Carbon Intensity What's Next • USDA RESP Loan • Refine details, recruit participants (contractors) and launch • Home Energy Score Reinvigoration • Oregon Department of Energy -Energy Efficiency Community Block Grant (EECBG) • Carshare program continuation • EECBG • Installing 22 EV Chargers • Investigate Community Solar Project Options • Oregon Department of Energy CREP • Oregon Department of Environmental Quality Solar For All • Expand Incentive Offerings • Increase Program Outreach • Increase Staff Capacity when and were needed (interns/partnerships) r An ASHLAND CITY COUNCIL STUDY SESSION AGENDA Monday, April 15, 2024 Mayor Graham called the meeting to order at 5:30 p.m. Mayor Graham and Councilors Hyatt, Dahle, Bloom, Hansen, and Kaplan were present. Councilor DuQuenne was absent. 1. Public Input (15 minutes -Public input or comment on City business trot included on the agenda) None 2. Recology Update & Rate Increase Interim/Deputy City Manager Sabrina Cotta provided a brief overview of the planned rate increase. Recology Regional Vice President Steve Brum and Waste Zero Manager Eric Ahnmark provided a more in-depth look at the proposed changes and rate increase. Brum also explained why Recology General Manager Gary Blake was not present for the meeting, as he had retired. Brum introduced Interim General Manager Chris Kerry, who will be overseeing operations alongside Brum within the area until a permanent replacement can be secured. Ahnmark provided a presentation about Recology. (see attached). Topics discussed were: • About Recology • Artist in Residence Program • Mattress Recycling • Bicycle Upcycling • Commitment to Recovery • Renewable Diesel (R99) • Staffed Recycle Center • Commitment to our Community • Comparative Analysis Hyatt asked about Recology's partnership with Dry Creek Landfill and what potential increase price pressures coming from them would look like. Brum responded that their price increase will be close to the Consumer Price Index adjustments. Hansen was proud of the partnership between the City and Recology as well as all of the work they were doing. He asked if the organization was going to participate in SOLI's Earth Day, which Ahnmark confirmed they would. Kaplan appreciated the mattress program and efficiency of their operations. He asked if the food waste program included local farmers. Ahnmark responded that there was a potential, however all food waste must go to a certified place first. He added that Recology was open to working with local farmers once the certification process was complete. Brum added that the food waste program was still in its exploratory phase, with additional options being possible. He also noted that few facilities existed within the area to certify food waste. Page 1 of 4 previous winters. He felt that using the full building would allow for more accommodations to make special rooms for specific demographics such as families or vulnerable women. He also suggested work be done to enhance bathroom facilities in the space. Graham mentioned compatible uses for space. Avraham felt that a homeless coordinator was a good idea, and that OHRA had their own training program available. However, he also highlighted the large workload that the coordinator would have to deal with. Graham reiterated her desire for the position to work with multiple groups to ensure services are maintained. Graham asked about the temperature changes and if it could be possible to use the shelter as a sleeping space if temperatures do not decrease at night during periods of extreme heat. Burns wasn't sure of the exact number but agreed that it was something that must be considered for future operations of the shelter. Graham asked if the shelter's HVAC and air filtration systems were set up for the year and if there were any investments needed. Burns noted that PURPLE air monitors had been installed to best evaluate the effectiveness of the air filtration system. He also added that air scrubbers were available if need be. Kaplan asked if Staff needed clarification on direction around the homeless services coordinator. Cotta responded that staff would work with HR to create a set of job requirements for the role as well as salary range and financing. She also noted that current staff could not absorb any more expenses regarding the future position and that Council needed to discuss how best to absorb the expenses moving forward. Graham wanted the full nature of the position to be open so Council could see how it was used. Cotta responded that the City needed to move forward with both the RFP and hiring for the homeless services coordinator position immediately because of the looming risks of fire season. Graham wanted both the service provider and the job description for the coordinator position to be available at the same time for Council to look over once the City received a response to the RFP. Hansen added that Council was not planning on moving forward with anything at 2200 Ashland St and that the discussion was about alleviating the burden on staff. Hyatt restated that Council wanted both the RFP and for HR to create the job description, with the job description ready by the time the RFP receives a response and that the contract will be a one-year contract but may change based on factors such as the coordinator and the changing needs. Graham acknowledged the good work of both staff and community members who have helped set up the night lawn and shelter. She also expressed thanks to Cotta, Burns and their team for their work on the issue. 4. Adjournment of Study Session The meeting was adjourned at 7:05 p.m. � k rl k I. A A 1&� City Reco der Alissa Kolodzinski A est: Mayor Tonya Graham Page 4 of 4 w...wnw t�e�tl�4MAr(Af ! A.w.V Nenn Fin.• .M.UW ■ 100% employee -owned A.MwA c011�c TIOM cO..rA Mltt ■ Operates in CA, OR, and WA •C.Y.c..h C" ■ Leader in Resource Recovery YrOA Cary. • Y«Y,WL A.l..n. •Y«r.n.M IAAMtICA iTATIOMI hWw G.en: M.n �:�N'• Mo,Ne• •Vcl4je �� fA.� l..roM..fen Mw •wnuln 1AMwi •tAe As.e .—MAL ■lCOvt AY tAcIa ITI•t f.+GMi / Ywwa:• Y �• W.y Uw.y.. O•oA�l eTAC e4� cl0 ■ �, Recology w��«w «Aatt r..e ■ SOU Partnership ■ Spring `23 inaugural cohort ■ Recology's 5th AIR chapter ■ Rethink waste and consumption Rf Recology ■ Klamath Works partnership ■ Region's first program, piloted Spring `22 ■ -3,000 mattresses recycled in 2023 ■ Preparations for statewide mattress recycling program (2025) ■ RVTD Partnership; Pedals for Patriots ■ Launched Spring '23 ■ —40 bikes and 200+ components diverted from landfill or scrap ■ Leftover bikes sent to metal recycling 1z? Recology if 4 "'bow i I mix &per M*V PbsBc ■ Expansive recycling list i Card6eard Alulll.Um ► Tin 60tdit JUP a TuM 11, OZ Is GLASS COLLECTED SE►AtATELY IN SMALL OPEN SIN ■ Curbside glass collection ■ National Sword `18 ■ Curbside food waste (exploration) Recology 4•n, 1�`<7 ■ First in the region to adopt R99 (2021) ■ 75% reduction in GHGs ■ 100% adoption across all collection and off -road machinery ■ Neste product from Carson Oil Recology ■ Bottles and cans donated to FOTAS ■ Preparations for RMA compliance ■ Tours and presentations available ■ Lend Me A Plate - SOMRA R' Recology ■ Dedicated education and outreach FTE ■ Special material drop-off events ■ Community support and sponsorship R, Recology Ashland / Talent Other Communities Expanded Recycling v Curbside Glass Collection O X Renewable Diesel (R-99) O X Staffed Recycling Center O X Artist in Residence Program O V Supporting an employee -owned O v company that prioritizes recovery I� Recology � NO- • .i1r� r • , ,. � Ali Qom' � AW Severe Weather Shelter - winter season 2023-24 summary 04/15/2024 Where? 2200 Ashland St West -end of the building i separate occupancy, whic can be occupied by 28 pec Severe VVecither Shelter How? Shelter is low -barrier, no -frills. A safe dry space to get out of the cold, wet weather temporarily. Managed by OHRA for 2023-24. 57t How much? Total to date invoices/costs submitted by OHRA for SWS services: $25,575.43 (March 2024 invoice not received as of date of this presentation submission) FA-1 I What can our Severe Weather Shelter Do? Cooling Center -12-7PM during hottest times of day. Temp > 95F. A" Overnight Warming During winter weather. Temp <32. Cleaner Air Center/Shelter AQI > 150. Severe Weath -,, shelte, Future vision Need guidance from Council. RFP: Need 3,d party service provider. Need site plan for 2200 Ashland St. Need Homeless Services Coordinator. Improved Smoke modeling for activating during smoke days/nights. r.� ASHLAND CITY COUNCIL BUSINESS MEETING MINUTES April 16, 2024. CALL TO ORDER Mayor Tanya Graham called the meeting to order at 6:00 pm. 1. Land Acknowledgement** Councilor Bloom read the land acknowledgement. PLEDGE OF ALLEGIANC Councilor Dahle led the pledge of allegiance. 111. ROLL CALL Mayor Graham, Councilors Hyatt, Bloom, Dahle, Kaplan, DuQuenne and Hansen were present. IV. MAYOR'S/CHAIR OF THE COUNCIL ANNOUNCEMENTS/PROCLAMATIONS Mayor Graham reviewed speaker requests process: to speak at a Council Meeting, please fill out a Speaker Request Form and give to Recorder. Indicate if you wish to speak during the public forum regarding topics not included in the agenda, or to speak regarding an agenda item so you may be brought up at the appropriate time. V. APPROVAL OF MINUTES * * * 1. Minutes of the April 1, 2024 - Study Session Meeting 2. Minutes of April 2, 2024 - Business Meeting Councilor Bloom/Dahle m/s to approve the minutes. Roll Call Vote: Councilors Hyatt, Bloom, Kaplan, DuQuenne, Dahle and Hansen, YES. Motion passed. VI. SPECIAL PRESENTATIONS None VII. CITY MANAGER REPORT Lighting near the overpass on Ashland Street will go in next week and related fencing also going in soon. The Timberline Logging project has begun. Utility billing phone lines are open M-F during business hours and the April newsletter is published. VI I I. PUBLIC FORUM (15 minutes - Public input or comment on City business not included on the agenda) Sitka Moss/Trail - Read words from journalist Bison Owda regarding her experience in Gaza. City Council Business Meeting April 16, 2024 page 1 of 11 Amanda Morehouse/Central Point - Referred to the organization Veterans for Peace in articulating violations of human rights in Gaza according to: Foreign Assistance Act; Arms Export Control Act; US War Crimes Act; and Leahy Law. Advocated for a ceasefire in Gaza. Kira Petiz/Ashland - Urged Council to support the Climate and Clean Air Policy Package. Piper Banks/Ashland - Urged Council to pass the Climate and Clean Air Policy Package now, and not later, and brought a letter of support from over 30 local and statewide organizations. Sam Inada/Ashland - Asked for City of Ashland to draft and pass a Resolution for a Ceasefire in Gaza that he read into the record. Brent Thompson/Ashland-Urged council to consider his last request for a plaque to describe the origins of Siskiyou Blvd acknowledging those that donated the land for it. Recalled past council discussions to defer annexation until 2040/50 and focus on in -fill until then. Thompson urged the Council to focus on Additional Dwelling Units in existing City boundaries. Paul Mozina/Ashland - Disagreed with how the 5G Chapter 16 Ordinance process unfolded, and expressed frustration that it did not include public recommendations. IX. CONSENT AGENDA 2. Resolution 2024-09 A Resolution of the City Council of the City of Ashland, Oregon Declaring the Month of April- Distracted Driver Awareness Month 3. Approval of a Sewer Service Connection Use Outside of City Limits,1348 Ashland Mine Road 4. Liquor License Approval for AJ's Smoke and Grocery Store at 258 A St. Ste. 2 5. Liquor License Approval for The Columbia Hotel at 262 E Main St Kaplan requested to postpone item one until the next meeting, as he would like to discuss the rate increase and franchise extension separately. McGeary said the resolution could be split into two sections in the council communications to reflect available actions and motions. McGeary said there was a change in ownership at Recology which delayed this discussion. The previous agreement had a start date of April 1, which is why that date was used, and Cotta added the rate increase was implemented April 1, 2024. Councilor Hyatt/DuQuenne m/s to approve consent agenda with the exception item #1. Discussion: No Discussion Roll Call Councilors Hyatt, Bloom, Kaplan, DuQuenne, Dahle, and Hansen, YES. Motion passed. 1. Resolution 2024-11 Annual Renewal of City's Franchise Agreement with Recology Ashland Kaplan/Dahle m/s to postpone this item to the next meeting in May. Discussion: Kaplan spoke he received the terms of the franchise agreement the day prior and would like time to review. Dahle agreed. Hyatt and McGeary clarified contract term language: annual renewals over the next seven years and then re -negotiating the contract, not a seven-year term. Hyatt asked if the City would be in breach of contract if this item was postponed, and McGeary responded not if they wanted to review in good faith rather than City Council Business Meeting April 16, 2024 Page 2 of 11 expecting to reject the contract. Kaplan stated that was not his intention. Graham also requested more time. Roll Call Councilors Hyatt, Bloom, Kaplan, DuQuenne, Dahle, and Hansen, YES. Motion passed. II. PUBLIC HEARINGS AND ORDINANCES 1. CDBG Awards and Action Plan Development Brandon Goldman Community Development Director and Linda Reid Housing Program Manager introduced the allocation of the Community Development Block Grants (CDBG), a Housing and Urban Development (HUD) program. Goldman spoke that the City is an Entitlement Community which receives these funds each year for eligible services. The Housing and Human Services Advisory Committee (HHSAC) review the applications and makes recommendations to Council. Reid anticipated an allocation of $179,575 based on the prior year's allocation. The City received two applications this year: Sunstone Housing Collaborative (SHC) for a capital project, and Maslow Project for a public services funding project. The HHSAC met on March 28, 2024, to review these proposals, and recommended an award to the Maslow Project of $20,000 with the remaining funds, approximately $123,660, as a provisional award to SHC. Reid stated that if the funds are not utilized as reserved, then the City may reallocate them in the next fiscal year. Kaplan asked for clarity on the provisional award for Sunstone. Reid responded that Sunstone still needs to go through the RFP process and select a developer then the City will know what the project is and if it will qualify for CDBG funding. Kaplan asked if this would mean the contract would be awarded and land transferred by February 1, 2025. Reid responded that yes, that is when the City would want to reallocate the funds if the project was not moving forward and there were new applicants. Hyatt asked Reid for affirmation that the various partners involved with the Sunstone project including the Ashland School District, City, and HUD are all on the same page. Reid added that the City is not under contract now, and this provisional process would allow the City time to secure a contract that meets the CDBG requirements before the funds are awarded. Bloom asked for an explanation for the difference between committee recommendation of $20,000 and the requested amount of $18,000 for the Maslow award. Reid responded that the Maslow Project has been serving the Ashland community with good outcomes in Ashland schools and could have asked for more funding. The recommendation reflects a desire by the HHSAC to fund this project more fully. Hansen asked if the provisional award to SHC would delay the CBDG funds. Reid spoke it would not. DuQuenne commended Reid on her work, expressed support for both projects discussed, and noted she is no longer on the board of Maslow Project. Graham asked about the 2024 Action Plan included in the packet. Reid responded that the Action Plan is a one- year plan that includes desired outcomes from allocated activities, and ties back to the 5- year Consolidated Plan. As the City approaches the last year of this funding cycle, a Consolidated Annual Performance Evaluation Report outlining what was done each year within the 5-year Consolidated Plan can be utilized to assess any reallocation decisions. City Council Business Meeting April 16, 2024 Page 3 of 11 Councilor Hyatt/Bloom m/s to award the competitively available 2024 Community Development Block Grant funds as follows: $18,000 to the Maslow Project Public Service Project; and $125, 660 in a provisional award to Sunstone Housing Collaborative. Discussion: Hyatt thanked the HHSAC and community partners. Bloom stated he liked the balance between the current need addressed by front line housing and security from Maslow, and long-term housing need addressed with Sunstone. Councilor Kaplan moved to amend the motion to award Maslow $2,000 more and Sunstone $2,000 less. Hyatt asked if awarding Maslow $2,000 more would necessitate awarding Sunstone $2,000 less. Reid responded that it did. Kaplan stated he wanted to acknowledge the Housing and Human Services Advisory Committee's recommendation and move to award those amounts. No second. Motion to amend the motion fails. Graham asked for public comment. There was no public comment, and no more discussion. Roll Call: Hansen, Hyatt, Bloom, Kaplan, DuQuenne, and Dahle YES. Motion passed. III. UNFINISHED BUSINESS 1. Contract for 2024 Briscoe Floor Replacement & Grant Budget Review Scott Fleury, Public Works Director, spoke to the Council requesting approval for a contract with Vitus Construction to replace and mitigate about 10,900 square feet of asbestos flooring at Briscoe School in phase one of the project. Fleury also requested to review the grant budget received from the State to discuss next steps. During the public solicitation phase of this project, Vitus Construction was the only responder with a bid of about $180,000. This leaves approximately $430,000 of grant funding for a potential phase two of the flooring project and heating ventilation and air conditioning (HVAC) improvements. Fleury reviewed previous discussions about solar panels and the need for significant structural and seismic enhancements to support any installation of solar panels. A structural engineer provided a recommendation for improvement that would support this additional load. Hoag Roofing, the roofing contractor for the roof replacement portion of this project, estimated it would be about an additional $107,000. Fleury clarified this was not included in the approval Council gave for the roofing portion of this project. Fleury suggested consideration of future facility use and the life of the roof in deciding. Fleury stated most of the HVAC system is at the end of its useful life. Replacement of the HVAC would also require significant upgrades to the electrical system in the building as well as to the City's electrical distribution system to accommodate the additional electrical loads. Bloom asked about grant compliance in utilizing these grant funds to upgrade the building if later the City wanted to sell the building. Fleury replied that the grant requirements outlined what the funds could be used for, not the duration of occupancy afterwards. The grant does not account for infrastructure changes in the road and electrical distribution. Graham added that Representative Pam Marsh helped bring in the funding for this project and recalled the City Council Business Meeting April 16, 2024 Page 4 of 11 intent is to preserve this historic space and to keep it as a school. The roof repair was a clear priority, as was asbestos flooring mitigation, and the HVAC system also. Those estimates were done before the cost escalation over the past few years. DuQuenne asked if the HVAC improvements would be farther down the line. Fleury explained what the HVAC improvement project would include. DuQuenne asked if the $107,000 for roofing was in preparation for solar panels. Fleury spoke that the expense is to bring the roofing up to current seismic code, which would also be able to support solar panels. DuQuenne stated the importance of bringing the building up to code, while solar panels could be discussed later. Hansen wanted assurance that the asbestos removal would be done in a safe way. Fleury responded that the project manager is working with the Oregon Child Development Coalition (OCDC) who is occupying the building and the contractor to minimize the impact. Based on the initial schedule, work could begin in July and finish mid -September. This includes complete construction phase: floor removal, mitigation, floor and fixture installation, and having all furniture moved back into place. The law requires that a certified asbestos abatement contractor do that work, which Vitus can perform. Hansen asked Fleury how he suggested to incorporate the $107,000 addition to the roofing project. Fleury responded it could come from the grant by reducing funding for the other upgrades. Hansen asked what the usable life of the roof is, and Fleury recalled it was a 35- or 50-year membrane. Hyatt asked about the current conditions of the flooring tile, and Fleury stated that certain sections have already been replaced by OCDC. He mentioned they are seeing more and more tiles reach the friable stage where mitigation is required. Bloom asked if there was a delay in the project that affects the school, where could the occupants go. Fleury responded that they have had conversations with OCDC and their partners regarding this. Graham mentioned there are discussions underway with Tom McBartlett, Electric Utility Director, regarding other electrical system upgrades needed to supply this specific area and asked if Fleury had discussed addressing the electrical infrastructure needs for this project through that broader Electric Utility Master Planning process. Fleury responded that he would have that conversation with McBartlett. Hansen asked if the plywood addition to the roof would be required regardless of whether solar was added or not. Fleury responded that the improvement needed to meet seismic code would also accommodate the solar array. Fleury spoke that changes in the occupation and use of the building could trigger those code requirements. Hansen asked why this wasn't included in the original bid conversation, and Fleury replied there was not a structural analysis at the time. Bloom asked if the roof upgrade would meet code requirements. Fleury said if additional code requirements are triggered, only wall strength improvements would be needed if the roof is properly done now. Graham clarified the council would take up the two items separately starting with the floor contract. Councilor Bloom/Hyatt m/s to award a public improvement contract to Vitus Construction for Project No. 2019-27 Briscoe Flooring Replacement in the amount of $180,990.00. Discussion: Hyatt spoke she thinks it's important for the health and safety of the people in the building and it is in line with the discussion Council had when the grant was awarded. Roll Call: DuQuenne, Hansen, Dahle, Bloom, Kaplan, and Hyatt. YES. Motion passed. City Council Business Meeting April 16, 2024 Poge 5 of 11 Fleury asked for staff direction regarding the roof and the added costs. Graham brought up the original intention to improve the building first, and then take up conversations about future use. Fleury said that the Facility Condition Assessment (FCA) being conducted would also provide additional information. Hansen wanted to assure OCDC that the City does not have any plans to change the use of the building in the near future. DuQuenne received clarification from Fleury that the added $107,000 portion of the roof would bring the roofing portion up to code and would be funded by the grant. Kaplan expressed appreciation for catching the additional need before a 35-50-year roof was put on that might need to be re- done in the future. Graham expressed support for the added sheeting, especially since this is for a seismic upgrade in a school. Graham asked Council for a nod of heads and confirmed that staff direction is to move forward with the roofing improvement. Fleury asked for staff direction regarding the HVAC portion, as well as electrical upgrades including in the street. Hyatt suggested that after the roofing, flooring and related mitigation are complete, that the remaining $380,000 goes towards the HVAC. Graham confirmed with Fleury that his team would report back after learning more from the Facilities Condition Assessment and Facilities Planning Study. IV. NEW BUSINESS 2. "If I Were Mayor" Student Contest Winners Graham spoke about the request for applicants for the "If I Were Mayor" contest last Fall. The Oregon Mayors Association holds this contest every year. Mayors in their localities put out a call that encourages all ages to enter, and winners move on to the State contest. Graham sent our winners on to the State contest, whose awards will be in July. The two winners for 2024 were invited to come up for introduction and try out the Mayor's chair and gavel. Avalon Gerk is the middle school winner from Willow Wind. Her submission was an essay that included how to tackle a variety of challenges: from how to best support our unhoused population, to economic development, maintaining parks, and boosting the City's revenue stream all in one essay. Graham spoke how impressed she was with Gerk's ability to balance between what is an individual's responsibility, and what is the community's responsibility. Ember Richards is the fourth -grade winner from Trails Outdoor School. Richard's submission was a poster she created. Graham said Richards was able to bring in public safety through reducing wildfire risk, infrastructure improvements including bike lanes and pedestrian safety, and livability improvement with community gardens in new housing developments. Graham spoke about how Richard's poster portrayed a vibrant, wonderful, and friendly Ashland. Recess from 7:32 to 7:40. 3. 2023-25 BN Supplement Budget & Resolution -Revenue Recognition & Budget Appropriations for Fire Department Finance Director Mariane Berry presented a supplemental budget to recognize revenue for the 2023-25 biennium. Berry recognized $500,000 of interest income earned beyond what was forecasted. This amount was requested to be appropriated towards Ashland Forestlands Climate Adaptation Project for Wildfire Mitigation through the logging project that was City Council Business Meeting April 16, 2024 Page 6 of 11 approved at the March 19, 2024, regular business meeting. Berry then recognized $174,000 as part of the larger Oregon State University grant of $284,000 awarded to Ashland Fire and Rescue. Schools and childcare centers will receive air quality monitoring technical assistance, training, and interventions for better smoke preparedness. The grant is for $284,000, but the City is recognizing what it anticipates to expend in the current biennium. Hansen asked if the remaining balance of $109,695 could be utilized in the next biennium. Berry confirmed that amount was not expected to be expended this biennium and could be utilized in the next. Graham asked Berry where the interest increase came from, and Berry spoke it was from the accumulation of funds from the previous biennium, and investments in the local government investment pool. Councilor Dahle/Hansen m/s adopt Resolution 2024-10 authorizing a 2023-25 BN supplemental budget. Discussion: Dahle and Hansen thanked Berry and her team for their fiscal responsibility. Roll Call: Hansen, Hyatt, Bloom, Kaplan, DuQuenne, and Dahle YES. Motion passed. 4. Agreement between City of Ashland & Ashland Police Association July 1, 2023- June 30, 2026 Human Resources Director Molly Taylor and Chief of Police Tighe O'Meara presented the agreement, which the Police Association voted unanimously to approve. DuQuenne asked about the expiration of June 2023 and why it was only now brought to Council. Taylor responded that negotiations take time. O'Meara added that it is typical for contracts to be retroactive. DuQuenne spoke that being proactive is important and inquired further about the specific dollar amount increase. Cotta spoke that the $72,000 increase in amount was for all positions under the contract for the year. Cotta reminded Council that the City received the Ashland Police Association (APA) letter while under negotiations with the Fire contract. O'Meara explained the negotiations are inherently dependent on both parties and therefore outside of the City's control. Councilor Bloom/Dahle m/s to approve the three-year contract, ratifying the tentative agreements reached in negotiations with the Ashland Police Association, and authorize the Interim City Manager and Mayor to sign the three-year contract. Discussion: Bloom expressed appreciation for the hard work of the City's officers who face increasing responsibilities. Dahle wanted O'Meara and the APA to know how proud the Council is regarding the professionalism shown by the department. Dahle spoke about his ride along with the Police and said the empathy the officers showed was astounding. The City of Ashland's Police department is to be commended. Roll Call: Hyatt, Bloom, Kaplan, Hansen, DuQuenne, and Dahle YES. Motion passed. Graham asked O'Meara to pass along to his team that the Council appreciates their work. Graham recused herself from proceedings due to a potential conflict of interest and Hyatt took over as Chair. City Council Business Meeting April 16, 2024 Page 7 of 11 5. Affordable Housing Trust Fund Awards Linda Reid and Echo Fields, HHSAC Chair, presented the item. This year the City offered $350,000 in Affordable Housing Trust Fund grants. The HHSAC received four applications totaling $440,000. On March 25, 2024, the HHSAC conducted a public hearing, evaluated the grant applications, and made award recommendations. HHSAC and staff recommendations are consistent. The applicants were: • Ashland Community Land Trust Organizing Committee (ACLTOC) to establish a community land trust in Ashland for $40,000. • Habitat for Humanity of Rogue Valley (HHRV) for land acquisition to development affordable home ownership units for $100,000. • Opportunities for Housing Resources and Assistance (OHRA) for resource navigation to assist homeless population to attain housing for $200,000. • Sunstone Housing Collaborative (SHC) towards land acquisition for $100,000. Reid said HHSAC and staff recommendation is: $40,000 to ACLTOC, $100,000 to HHRV, $155,000 to OHRA, and $55,000 to SHC. Bloom asked why SHC was awarded half of what was requested. Fields said SHC did not yet have a letter of agreement with the school district about the property, nor had they selected a developer. The committee also considered that the SHC applied for three funding sources and received funding from all three. Bloom asked if there was a representative from SHC present. Kristal Palmer, the Executive Director of SHC approached the Council. She spoke SHC is in the final stages of developing an RFP in conjunction with the school district's contractor. Bloom asked about previous discussions regarding earlier projected timelines, and Palmer clarified those were hopeful timelines based on RFPs going out early Spring. Hansen thanked Palmer and asked for a quick description of the project. Palmer responded that SHC looked at best practices from other developments in other states which included school districts. One important criterion is to have an integrated community of mixed income units that are indistinguishable from one another. Palmer expects a combination of townhomes, single family units, and apartments. Bloom asked Palmer whether a higher award amount would assist SHC in maintaining projected timelines, and Palmer indicated no. Kaplan asked Reid about the lack of provisional wording in this award and Reid confirmed that wording was not needed. Hansen asked about the source of this funding, and Reid responded it was from the marijuana tax funding dedicated in 2018 to the Housing Trust Fund account which is in the general fund. Councilor Hansen/Kaplan m/s to award the 2024 Affordable Housing Trust funds as follows: • $40,000 to Ashland Community Land Trust Organizing Committee • $100,000 to Habitat Housing Proposal • $155,000 to OHRA • $55,000 to Sunstone Housing Collective Discussion: Hansen spoke that all the awards represent one of the council's highest priorities of affordable housing and livability. Kaplan thanked the HHSAC for their work. Roll Call: Hansen, Hyatt, Bloom, Kaplan, DuQuenne, and Dahle YES. Motion passed. Mayor Graham rejoined the meeting. City council Business Meeting April 16, 2024 Page 8 of 11 6. Social Service Grant Awards Reid mentioned the City has traditionally granted social service grant funding every other year. Two years ago, it was changed to once for the biennium. For the biennium, an award total of $134,000 was offered either in full, or to be split, with half given each year. The Committee received 12 applications totaling over $300,000 for this funding stream. HHSAC reviewed the applications on February 22, 2024, and made their recommendation. Hyatt asked if the recommended award structure allows the awarded organizations the ability to meet their missions. Fields spoke the recommended awards are meaningful amounts for small organizations and those with additional income streams. Reid added that smaller grants with less restrictions are better able to help community organizations. Hyatt spoke about the mental health and substance use treatment services that La Clinica will bring online. Graham asked about streamlining the process moving forward to reduce administration costs. Reid reviewed the history of the process which is now more streamlined, and Reid can more actively assist applicants. Councilor DuQuenne/Kaplan m/s to accept the Housing and Human Services Advisory Committee's award recommendations allocating the social service grant funds as follows: • Ashland Emergency Food Bank $4,333 • Ashland Food Angels $10,667 • Community Works Inc. (Dunn House) $8,000 • RVCOC- Food and Friends $6,333 • Jackson County SART $6,667 • La Clinica $13,333 • OHRA $34,333 • Peace House $12,500 • Southern Oregon Jobs with Justice $11,667 • Sunstone Housing Collaborative $7,500 • St. Vincent De Paul $13,333 • United Way $5,333 Discussion: DuQuenne, Kaplan, and Graham thanked the HHSAC Roll Call: DuQuenne, Hansen, Dahle, Bloom, Kaplan, and Hyatt. YES. Motion passed. V. RESOLUTIONS AND CONTRACTS 7. Resolution 2024-12 Approving a Jackson County Order to Initiate Formation of Jackson County Animal Control Service District Dave Dotterrer, Jackson County Commissioner and Ashland resident asked for support to enable the citizens of Ashland to participate in the new Jackson County Animal Control Service District. The request is to pass a resolution to include the City in the territory of the district if the voters approve of the measure in November. Dotterrer emphasized the animal control program is primarily for the safety and well-being of the citizens. The shelter has been using one-time funding, but without long-term stable funding they will need to reduce the Animal Control Program. Stacy Brubaker, Director of Jackson County Health and Human Services provided a power point presentation (see attached). City Council Business Meeting April 16, 2024 Page 9 of 11 Bloom asked for clarification that the request is for capital funding rather than operational funds. Joel Benton Senior Deputy County Administrator and County Counsel clarified the request is for both. Bloom asked about funding services that taxpayers already expect to receive, and about the County's contingency fund. Benton spoke that citizens are used to a level of service above what is required by the County, but funds to do so are depleted. Long- term stable funding afforded by a tax district would allow the current level of service to continue. If the measure fails, there are short-term options such a 5- or 10-year levy for capital improvements, but this would not help with long-term operational needs. Benton spoke about the County's contingency fund and articulated the various ways it was already provisionally allocated which left about 20 million unallocated. Hyatt asked if there was a schedule for public engagement and why a service district where the control remains with the County was selected instead of a special district which would have its own board. Benton spoke that the presentation to municipalities is the beginning of the community engagement piece. He added the County currently has the obligation as the dog control authority which cannot be passed onto a special district, even if a special district to run an animal shelter was formed. Hyatt asked if it was possible to contract with a third -party entity to provide the extra services needed. Benton responded that while it is possible to contract with a third party, the county would still be under obligation as the dog control authority. Dahle asked how the public was involved if they were already bringing a proposal. Benton spoke the responsibility of the County was to come up with a funding plan to put to voters, who would then be able to weigh in. Kaplan asked about financials, specifically the debt service and interest rate for the bond. Benton would reach out to finance for an answer. Kaplan asked for clarification regarding the County's contribution that he did not see on the pro forma kicking in until year six. Benton clarified if this measure passes the county contribution would continue to support the program as it is already running, while the financials were about funding the capital project. Benton spoke if the measure passed in November of 2024, the County would not collect revenue until November of 2025. Kaplan inquired further and Benton could bring back a clearer financial picture to Council. DuQuenne spoke this has been on the County's Capital Improvement Program (CIP) list for the past 18 years and asked if they had presented to all 11 municipalities during this time. Benton responded that Ashland is the sixth and listed off the other presentations. DuQuenne asked about public input in formulating options such as the service district vs special district and any alternatives for transparency. Brubaker spoke that during the two years in her position, she has had ongoing conversations with multiple individuals and agencies to bring a feasibility study to the Board of Commissioners. The Board decided they wanted to put forward a service district. DuQuenne inquired further about County obligation, and Benton clarified the obligation is dog control, and having an animal shelter allows them to serve that function when dogs need to be impounded. Public Comment Denise Krause/Ashland - Krause stated on February 29, 2024, the Jackson County Administrator updated Commissioners on overdue capital projects and stated many of those projects were not public facing including the animal shelter. On March 26, 2024, the County City Council Business Meeting April 16, 2024 Poge 10 of It Administrator unveiled a proposal for a perpetual service district. There was no public involvement in the planning process. Krause asked that alternatives be considered and publicly discussed. There is a public forum scheduled to discuss this and other options at the Medford library on April 23, 2024, and urged Councilors to wait. Jeanne Chouard/Ashland - Chouard spoke that the County skipped the public input portion of this and was pushing a service district on the taxpayers. Chouard urged the Council to table this resolution and asked the County to engage participation from all stakeholders. Hyatt asked about current capacity and the responsibility the County has for Animal Control and how often the shelter is faced with the need to euthanize animals. Brubaker spoke in her two years in the position, the last two weeks were the first time that the County reached capacity and had to make decisions regarding euthanasia. Graham asked about the more expensive facility without additional capacity. Brubaker clarified there would be increased capacity but that was not the primary aim and did not know what the additional capacity would be until funding was secured. Kapan asked what would happen if Ashland voters said no, and Benton clarified that the process of presenting to municipalities will help the County Commissioners know if they will have enough tax dollars to for a service district. Graham opened the floor for a motion. No motion was made. Graham thanked the County representatives for coming. Cotta inquired if there was interest in taking this item back up at a date certain in the future. Graham polled the Councilors, and none had interest in taking this item back up in its current format. VI. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL LIAISONS Council liaison discussion was tabled until the next meeting due to time. VII. ADJOURNMENT OF BUSINESS MEETING Meeting adjourned at 9:30 pm. Respectfully Submitted by: 90"t, .: Wit 1 • • - • • . • • Attest: Mayor Tanya Graham City Council Business Meeting April 16, 2024 Page 11 of 11 Jackson County Animal Control Service District 2024 Only Publicly Operated Animal Shelter in Jackson County • Operated by Jackson County • Animal Control for dogs is a function of Jackson County pursuant to Chapter 6og of the Oregon Revised Statutes • At times, authorized to impound a dog • Impounding a dog requires an animal shelter which meets the needs of the community and the animals in the care of the County at the animal shelter • There is no provision that requires the County to provide services for cats or other animals Current Facility: Located at 5595 South Pacific Hwy, Talent Current Facility: • Built prior to 1975 • Original capacity for 14 dogs • Expanded to an additional 16 dogs and office space in 1975 • In 1991, current space was expanded again adding capacity for 25 additional dogs, bringing total to 55 • Today the current kennel capacity at the shelter is 86, with dogs having to be housed in crates along hallways when shelter exceeds capacity Statistics Census Jan 2018 thru March 2024 y.—Trnal A—als — Fosm, Dugs --s—Kennel Dogs fostercats —Ken nel cats a 0 Unear lKenrw Dogs) A� ' fi JL is Avg Length Of Stay (LOS) 2018 thru 2023 20 18 16 14 12 10 8 6 4 2 0 2018 2019 2020 2021 2022 2023 --o— Cat Avg LOS —.r— Dog Avg L05 a Animals Held as Evidence: Jackson County currently receives and holds both dogs and cats for various jurisdictions when they are seized as evidence for a criminal matter • These animals often remain at the shelter for long periods of time for a variety of reasons: • The cost of care for these animals is covered by the County currently as the defendants do not typically have the means to pay, even when it is put in as part of court findinas Ir "WHY NOW?" The current Animal Shelter has no longer meets the needs of Jackson County and the public for the care and custody of dogs and other animals, including cats • The current shelter has reached its capacity to be renovated, remodeled, and expanded to accommodate the needs for the housing and care of dogs and other animals, including cats After a deep review and revamping of the program over the past two years, County Administration is ready to move forward, with the building of a new shelter that is able to meet the current needs of our county population and allows for the implementation of best practices for shelter operations and animal care This is not "new" or "all of a sudden" Jackson County officially started a conceptual design with a signed contract with a local architect on August 31, 2021. The current conceptual drawing is one of many as we have continued to learn more about running an up to date shelter, and there will many more iterations to come. Eventually, if we move forward with the building of a new shelter, there will be an entire design team and an effort to reach out for public and partner input. In the past year there have been more than ten articles in the Rogue Valley Times in relation to the feasibility study and the building of a new shelter. A few quotes are listed on the next slides This is not "new" or "all of a sudden" February 3, 2023 "Jordan said he has been working on plans to build a new animal shelter since he started as administrator in 2006, and he said plans are in the works for a new facility as part of a feasibility study. " March 24, 2023 -OUR VIEW "As the study into what a future shelter will look like is conducted, we suggest it's time to rein in the rhetoric and remember that all parties involved have the same priorities. " W PE This is not "new" or "all of a sudden" June 13, 2023 "County officials made a handful of changes at the animal shelter last year, including a volunteer free day so shelter staff could deep clean, complete evaluations and work on a feasibility study to determine future changes to the aging shelter." December 12, 2023 - "A study is underway to determine the cost of doing business and the feasibility of replacing the shelter originally built in 1961." Current Cost of the Animal Shelter • Revenue currently received from performing dog control functions is insufficient to properly construct, maintain and operate animal control services • Revenue currently generated $636,255 per year, as of fiscal year 2022- 2023 through various fees • Expenses of $2,194,219 per year, as of fiscal year 2022-2023 • 2014-2015 and prior the shelter was funded through a bequest from the ebee Funds • 2014-2015 so from GF, as of 2024-2025 $1,200,000 GF • Additional revenue is received from other sources, including temporarily supplemental, one-time general fund, non -operating reservices • These existing sources of revenue are simply insufficient and not sustainable overtime 14 What has changed? • Changes in laws related to the use of criminal justice individuals for manual labor • Creation of new positions and the hiring, training and retaining of additional staff Consistently being over capacity has limited ability for accepting and caring for cats "The Ask" of Cities/Municipalities • Jackson County Board of Commissioners are asking that the eleven cities/ municipalities support the creation of the Jackson County Animal Service District under the authority of Oregon Revised Statute (ORS)4Si.oio(i)(q) by passing resolutions approving the inclusion of the city in the "District" • The new district would have the authority to construct, maintain, and operate an animal care and control service facility • Specifically anew Animal Shelter for the housing and care of dogs and other animals including cats • Voters will be asked to establish a permanent property tax rate limit of 15 cents per si,000 of assessed value for the District • The District will have the authority to levy and collect general property taxes up to the approved rate limit Median Real Market Value and Assessed Value Area Median RMV Median AV Pro .iS Per 1000 AV Ashland $ 546,600 $ 313,950 $ 47.08 Butte Falls $ 21Z430 $ 104,410 $ 15.66 Central Point $ 365,875 $ 199,980 $ 30.00 Eagle Point $ 420,200 $ 215,445 $ 32.32 Gold Hill $ 269,700 $ 149,580 $ 22.44 Jacksonville $ 622,710 $ 330,230 $ 49.53 Medford $ 384,550 $ 212,000 $ 31.80 Phoenix $ 369,350 $ 199,240 $ 29.89 Rogue River $ 332,075 $ 178,595 $ 26.79 Shady Cove $ 388,970 $ 209,710 $ 31.46 Talent $ 353,165 $ 210,205 $ 31.53 Unincorporated $ 420,545 $ 229,750 $ 34.46 M The will of the Jackson County Citizens to fund an Animal Control Service District to pay for the new facility and the cost of the ongoing services will determine the scope of the project If the district is passes... • Construction of the new facility, ss.5 million (approx.) • With an anticipated additional 3.5 million in revenue and combined with continued general fund support to provide for debt service, operations and maintenance of the shelter • Should the effort pass than the County would build enough space and plan to serve both cats and dogs Should the District fail... • Consideration will be given to construct a reduced facility footprint with reduced operational and program offerings to the extent possible, with not guarantee that it can proceed. • Shelter would be designed for dogs only • County would relook at current fee structure and make recommended changes to fees for municipalities that are currently offered without cost The Vision. • Total Projected Capital Cost $15 Million • Total annual budget year four (built, open and operational) including debt service and operations is approximately s6,347,849 Operations $4,o82,741 (includes $400,000 for onsite vet services and $600,000 for enforcement activities) Debt Service $2,265,1o8 (eliminated after year io-general fund to fill the gap — which is not sustainable) • Tax collected year four is approximately $4,o87,578 PROJECTIONS, PROJECTIONS, PROJECTIONS • All you are about to see are projections, estimates, best guesses: ✓ Not intended to necessarily increase a great deal of capacity ✓ Increase efficiency so that we can better house and care for our current population ✓ Example: Spay and neuter's currently move slowly which lowers our churn. ✓ Find opportunities to increase the adoption rate to move animals through faster • Once we have the go ahead for a new shelter we will start an official process of: ✓ Hiring an architect ✓ Creating a design team ✓ Get input from professionals ✓Community partner participation ✓True numbers of kennels, based on the information we have at the time M M New Location SW Corner Grumman Drive and Kingsley Drive, Medford Ci 23 pon lockson ArumalSeniceslui — v.�cw w�wr..oMaMr.i �nw o .41 o o !4l 4TTY4g4TTWy94 ' Questions??? .'":.� Council Business Meeting May 7, 2024 Ashland's Ad Hoc Committee on Affordable Childcare and Early Learning: Agenda Item Progress Report From Paula Hyatt Council Liaison to Affordable Childcare and Early Learning Ad Hoc Committee Contact Paula.hyatt@council.ashland.or.us Requested by Council ❑ Update ® Request for Direction ® Presentation El Item Type Consent ❑ Public Hearing ❑ New Business ❑ Unfinished Business ❑ SUMMARY The attached progress report outlines the steps taken, and learning gained, by the Ad Hoc Committee on Affordable Childcare and Early Learning over the initial six months of committee activity. Specifically, the committee has defined the early learning and childcare environment as it currently exists in Ashland, developed a census of programs, reviewed the first quarter progress of the pilot grant program, held listening sessions with regional partners, and compiled recommendations for both the near -term and long-term effort. Along the way the team worked with a variety of partners including: • Southern Oregon Education Service District (SOESD), • EQQUS Work Force Solutions, Business Oregon, • Sothern Oregon Small Business Development Center (SBDC), • Oregon Department of Human Services, • Oregon's Department of Early Learning and Care (DELC), • Business Oregon, and • multiple local program providers and educators Together with our partners, the committee gained insight on the early learning landscape, both locally and statewide, including the research required to develop a full census of providers/ programs local to Ashland. With the environmental research complete, the Ad Hoc Committee defined how municipalities can directly impact early learning, outlined potential near -term goals, and defined next steps. Please see the attached progress report for a full discussion of these items. Since the progress report was completed, the Finance Department and Ad Hoc Committee, reviewed the first iteration of quarterly reporting related to the Early Childhood Affordability Grant Pilot Program. This program was approved at the August 1, 2023, City Council Business Metting. Two local providers received grant funds to offer subsidized childcare slots. These grants helped support the creation of 40 early learning slots with our partners at the YMCA and provided sliding scale, small grants, to working families with the Page 1 of 3 .'".:� Council Business Meeting goal of making early learning accessible in Ashland. Specific feedback from one family stated, "this makes it more affordable to live in this town." Partners also provided feedback on how to improve the program going forward, should council wish to continue the grant program in the next year of the biennium. POLICIES, PLANS & GOALS SUPPORTED Community: • Community affordability, including available housing and childcare • Belonging through mutual respect and openness, inclusion and equity • Quality of life that underpins the City's economic vibrancy Organization: • Respect for the citizens we serve, for each other, and for the work we do • Excellence in governance and city services • Sustainability through creativity, affordability and rightsized service delivery BACKGROUND AND ADDITIONAL INFORMATION At the August 1, 2023 Business Meeting of the Ashland City Council, Council approved the Early Childhood Affordability Grant Pilot Program (https://www.ashland.or.us/SIB/files/2023%2DO8%2DO1 CC Early Childhood Grant Program.pdf) At the Business Meeting on June 20, 2023, Council confirmed the Mayor's appointment of six members to the Ad Hoc Committee which also includes Councilors Hyatt and Bloom, an Ashland School District member and a potential City Manager's Office assigned participant. (https://www.ashland.or.us/SIB/files/2023%2DO6%2D20 CC Early Learning ad hoc appointments FINAL.pdf) On May 16, 2023, the Council voted to establish an Early Learning Ad Hoc Committee to create a tangible network of early learning care options within the Ashland community. https://www.ashland.or.us/SIB/files/2023%2DO5%2Dl6 Early Learning_ Ad Hoc Committee Charge Organizin g..pdf The 2023-2025 BN Budget includes funding appropriations of $120,000 each fiscal year, for an affordable childcare initiative (BN Budget total of $240,000). Council approved the 2023-2025 BN Budget at the June 6, 2023 Business Meeting. https://www.ashland.or.us/Agendas.as_p?AMID=8284&Display=Minutes Page 2 of 3 AL IVAM qVI Council Business Meeting FINANCIAL CONSIDERATIONS Of the funding identified in the 2023-2025 BN Budget, the city has expended $105,000 as of the end of this 23/24 fiscal year. This leaves $135,000 of available funding for investment in accessible, affordable, early learning and childcare opportunities in Ashland. These funds were recommended for approval as part of the 2023-2025 BN Budget by the Citizens Budget Committee, approved by the City Council and appropriated accordingly in Resolution 2023-10. SUGGESTED ACTIONS, MOTIONS andlor OPTIONS • Of the near -term goals presented in the progress report, does the council have feedback for the ad hoc committee on which of these goals should be prioritized? • Our pilot grant program partners have provided feedback regarding the initial year of grant funding. Does council wish to continue the program into a second year, and incorporate the partner feedback where appropriate? • Would the council prefer available funding to be invested in infrastructure opportunities with an express goal of expanding services for toddler care and programs serving children 0-5 with special needs? REFERENCES & ATTACHMENTS Ashland's Ad Hoc Committee on Affordable Childcare and Early Learning Six -Month Progress Report: Summary of Activities and Community Partner Engagement Council Corner April 24, 2024: https://ashland.news/council-corner-the-economics-of-musical-chairs/ Early Childhood Affordability Quarterly Report Responses Jan - Mar 2024 Page 3 of 3 AL Nr FINAL DRAFT 03-11-2024 Ashland's Ad Hoc Committee on Affordable Childcare and Early Learning Six -Month Progress Report: Summary of Activities and Community Partner Engagement March 11, 2024 Over its first six months, the Ad Hoc Committee on Affordable Childcare and Early Learning, sought to understand early learning as it currently functions in Ashland. The team worked with a variety of partners including Southern Oregon Education Service District (SOESD), EQQUS Work Force Solutions, Business Oregon, Oregon Department of Human Services, and multiple local program providers and educators. We also sought input from Oregon's Department of Early Learning and Care (DELC), and through a variety of formal presentations, panel discussions, and open conversation, the committee gained insight on the early learning landscape, both locally and statewide. In addition to these interactions, the committee also compiled a full survey of early learning programs available in Ashland, with information on such attributes as hours of operation, acceptance of state funds, availability of multiple -child discounts, number of slots per program, contact information, and program cost. Upon engaging with partners, and developing a survey of Ashland programs, the committee then assessed the information to better define local gaps in care and identify opportunities for action. As the team worked though the initial research of our local early learning environment, we found that one key theme prevails: Providing early learning to all families seeking care will take a coordinated effort with local partners, state resources, and, ideally, federal resources as well. Core challenges facing early learning include, but are not limited to, the cost of quality care, access to care, and programs that compensate educators commensurate with their responsibility. According to many resources, including the team's partners at EQQUS Work Force Solutions and SOESD, early learning and childcare is a highly "in demand" employment sector. The demand for professionals in this sector continues to increase —and yet the available workforce trained in this critical care role cannot meet the need. Local partners at Southern Oregon University and Rogue Community College are working to address the demand for early learning professionals through micro credentials and education opportunities. This helps; however, many professionals burn out quickly due to children's increased dysregulated behaviors in the classroom, low Page 1 of 9 FINAL DRAFT 03-11-2024 wages, long hours, and lack of benefits. A multidimensional approach to train new professionals, and support current educators to prevent attrition, is essential. Understanding the staffing dimension of the early learning environment is integral to a long-term solution. Typically, solutions to program staffing fall outside of the purview of local municipal governments since city taxes must be spent within Ashland. But the committee will explore strategies that could support the education of Ashland residents seeking certification as childcare providers. This is a longer -term goal, however, so the committee's recommendations and strategies will, for now, focus on access to care and the cost of care. Early Learning Environment: Unlike K-12 schooling, the early learning day looks different for each individual family. Some families only require part-time care. For example, morning or afternoon care, or a combination of weekdays such as Monday through Thursday or Monday, Wednesday, Friday. Additionally, a segment of families also require wraparound care for the hours of 4pm to 6pm. This variability leads to a variety of program formats and offerings. With a variety of program formats, we see different ways families may pay for their early learning services, depending on whether they qualify for enrolling in state - funded programs or they can afford private pay. The primary payment methods in Oregon include: 1. Private pay by parents/families/ care givers 2. ERDC — Employment Related Day Care benefit from the State of Oregon 3. Preschool Promise — Also state funded; currently no slots in Ashland. 4. Head Start and Early Head Start (EHS) 5. Sliding scale scholarships, depending on the program Currently, early learning programs, both for profit and non-profit programs, cost working families approximately $14,000 annually. Qualifications for state -funded programs vary, with most families qualifying for ERDC or Preschool Promise if their annual earnings are at or below 200% of the Federal Poverty Level (FPL).' • Preschool Promise covers children ages 3-5 and provides free early learning services for those who qualify and apply. ' The 2024, 200% FPL is $40,880 annual income for a single mother with one child and $62,400 for a family of four. Page 2 of 9 FINAL DRAFT 03-11-2024 • In contrast, families that qualify for ERDC pay a co -pay based on income and eligibility factors. ERDC also encompasses qualification criteria such as: 1. Families are approved for a 12-month timeframe, then must reapply. 2. Qualification is based on the number of family mem hers, which family members are available to provide care, and when, and income. 3. ERDC is available to those employed AND seeking higher education. 4. Once accepted, the family pays a co -pay for care. 5. Providers must be certified to provide care by the ERDC program before they may accept ERDC funds. The State of Oregon recently exhausted the funding limit for the ERDC program and families now must resort to a waitlist for benefits. A key concern includes children aging out before they become eligible for the benefit.z However, the DELC website notes that families with specific needs can skip the waitlist and find resources available to support them while they wait. Families making more than 200% of the FPL, and still not able to afford the cost of full tuition, may be eligible for sliding scale scholarships. However, these scholarships are dependent on the care provider. Multiple -child discounts are also offered by some programs when more than one child in a household is enrolled in an early learning program. As a result of the high cost of care, and the state funding eligibility criteria of 200% FPL, many families making more than 200% FPL, yet not enough to comfortably afford the full tuition, face exceptionally difficult choices. The challenge often results in one partner forgoing formal employment, or delaying education, in favor of seeing to the care needs of the family. The economic implications of such a paradigm are considerable. Economic impacts disproportionately impact women, historically marginalized populations, and low-income families. According to a U.S. Department of Labor - funded report by the Urban Institute, those engaging in unpaid childcare and Additional information on the status of ERDC funding can be found here: https:Horecioncapitalchronicle.com/2023/11 /14/child-care-program-facincipotential- 123-million-shortfall-and-indefinite-waiting-list/ Page 3 of 9 FINAL DRAFT 03-11-2024 foregoing employment opportunities to care for family (i.e., stay-at-home moms or dads), incur personal economic impacts that include: 1. A 15% reduction in lifetime earnings. 2. Reduced retirement income directly related to reduced lifetime earnings. 3. Average lost wages totaling $237K over a lifetime.3 Locally, according to EQQUS Work Force Solutions, barriers for individuals seeking work in Ashland include: 1. Childcare 2. Housing 3. Transportation Month after month, EQQUS case workers report their clients are 100% employment ready but cannot take jobs offered because of a lack of childcare. EQQUS Work Force Solutions also shared that, as of 2021, 9% of Ashland residents identify as single -parent households. This translates to 1,890 households with one caregiver for the children in that household. Although not all single -parent households will have children 5 and under, this statistic further highlights the need for early learning and wraparound care for qualifying children. Ashland's partners at the Southern Oregon Education Service District also shared research that of Ashland families requiring care for children 0-5 years of age, where program cost is less of a barrier, about 40% of families have access to an early learning program. Of those Ashland working families in need of subsidized care, only 17% have access to the care they require. Expanding the lens beyond families to a more macro level, fewer early learning and childcare opportunities translate to: 1. A reduced labor force, 2. Fewer workers to work local businesses and provide services, and ' Additional details on this report can be found here: https://www.dol.gov/sites/dolgov/filesAVB/Mothers-Families-Work/Lifetime-care i�ving- costs 508.pdf Page 4 of 9 FINAL DRAFT 03-11-2024 3. Households with less disposable income, resulting in reduced spending within the local economy. Currently in Ashland, early learning costs, on average, are as follows:4 • Full -Time (8 or more hours per day, 5 days per week) 4 $1,000 to $1,200 per month • Part -Time (at least 4 hours a day, 3-5 days a week) 4 $680 per month Why Are There More Part -Time Than Full -Time Programs? Part-time programs that are recorded, but not licensed as centers, have less -stringent regulatory requirements. These programs are often located in in -home settings, but not always. State requirements around indoor and outdoor square footage, sprinkler systems, and bathroom requirements do not apply. Recorded programs that are not licensed centers may only operate part time, about 4 hours per day and the staff:child ratio is limited to approximately 1:10 or fewer children. Additionally, there are no surprise inspections and the continuing education requirements do not apply. Part time programs in Ashland skew toward morning offerings as many providers have family responsibilities such as K-12 school pick-up obligations. Providers of part-time programs report that the children in their care often require additional care services in addition to their program. Examples include, pick up by a relative, nanny, or babysitter. Ashland's part-time programs continue to provide families who are looking for this style of early learning opportunity considerable diversity of options and choice in educational focus (Waldorf, play -based, etc.). Part-time providers represent the greatest strength in Ashland's early learning space and continue to supply a much - needed service to working families. Programs Available in Ashland: • Full-time: 8 programs 4 Note: Programs that provide toddler care often charge a slightly higher rate than preschool programs because of higher staff. -child ratio requirements —often 1:6—compared to preschool ratios —typically 1:9 or 1:10. Page 5 of 9 FINAL DRAFT 03-11-2024 • Part-time: 21 programs (Note: some programs are not advertised and are strictly word of mouth. Therefore, the research may not have captured 100% of providers.) In Ashland, the three predominant early learning access challenges, aside from cost, include: 1. Availability of toddler and infant care a. Of the full-time programs in Ashland only two offer toddler care. b. The exact number of part-time programs accepting toddlers cannot be fully assessed due to the nature of the programs. However, at least two have an "early preschool" designation and separate pricing structure for this care. 2. Availability of care for children with special needs. 3. Evening or off -hours care, including weekends, to support shift work, retail, and food service careers. Where Municipalities Directly Impact Early Learning: In Ashland, as in most communities, no one entity has sole responsibility for coordinating the provision of early learning services. Early learning is not the purview of school districts, federal government, state government, or local government, and thus which entities are responsible for childcare varies widely. However, our research on Ashland specifically identifies two actions the city controls that directly impact establishing early learning opportunities: 1. Enable supportive land use policy that collaborates with early learning programs choosing to operate in Ashland. 2. Help connecting providers with spaces capable of hosting early learning programs. Short -Term Goals: After considering all the information gathered, as summarized in this progress report, the committee agreed on the six most -important short-term goals: 1. Advocate at the state level for Preschool Promise slots to be made available to programs currently licensed and operating in Ashland. A traditional Preschool Promise class supports 18 children. Having 18 Preschool promise slots would be a significant asset to our community and help greatly in supporting Ashland working families. Preschool Promise supports families earning at or below 200% of the FPL with free early learning opportunities. Page 6 of 9 FINAL DRAFT 03-11-2024 2. Engage local businesses to assess their employees' needs, and investigate potential partnerships. 3. Improve public awareness of early learning programs currently available in Ashland. 4. Work with providers to ensure they are aware of grant opportunities and business development opportunities that support their long-term viability. 5. Engage Ashland's Community Development department regarding land use for early learning programs and how we can best support providers looking to locate programs in our city. 6. Explore strategies for collocating childcare and affordable housing. In the longer term, it will be important for the committee to investigate, and support, development opportunities in infant and toddler care, and care for children with special needs in Ashland. Conclusions and Next Steps: A flurry of activity in our first six months has found the committee engaged in learning about Ashland's childcare environment, the strengths and weakness of the local infrastructure, the wide-ranging needs of both providers and families needing childcare, resources possibly available (such as ERDC), the range of costs of different kinds of providers, the major challenges and barriers faced by families needing childcare, and the impact that childcare shortages have on the local economy. We also learned the extent to which a coordinated effort among local, state, and federal resources is necessary for providing early learning to all families seeking care. Step 1. Early Learning Grant Program: In November 2023, Ashland awarded two grants to local providers, one a new center opening 40 slots and the second an existing provider that offers toddler care. The Ashland Finance Department, and the Ad Hoc Committee will work with providers throughout the funding cycle to assess how many families receive assistance and the overall success of the program. The sliding scale scholarships are especially important given the number of families that do not qualify for ERDC, the absence of Preschool Promise in Ashland, and the gap between those who do not qualify for state programs and those who can afford full tuition. Page 7 of 9 FINAL DRAFT 03-11-2024 Review of the programs will occur quarterly beginning in the March/ April 2024 timeframe. Step 2.Options for Structuring Funds to Work for Ashland Families in Perpetuity: 1. Research an endowment structure to support long-term funding without leveraging tax dollars. 2. Work with local businesses, nonprofits, and community banks to explore options. Step 3. State of Oregon Future Funding Opportunities: In our conversations with Business Oregon and committee members following the state legislative sessions as they pertain to early learning funding, future funding options may become available soon. Specifically, in summer 2023, the state legislature appropriated $50M for childcare infrastructure via grants and/ or loans. Half of these funds will be released 2024 and half will be released in 2025. Currently the funding mechanism is still in the rule making process with no direction yet on how to apply. There are concerns about how this program will work given the life cycle of infrastructure funds. The time horizon on infrastructure traditionally spans 18 years. How childcare programs will navigate this infrastructure term is not yet fully understood. Business Oregon continues to see the vital need for care and recognizes its role in aiding communities as funding becomes available. Ashland will continue to work with our partners at Business Oregon to stay abreast of potential opportunities. In the current February 2024 Legislature Short Session, discussion of funding the $221M needed to address the ERDC shortfall and clear the waitlist for families needing care, is likely. In addition, HB 4158 will add $5 million to the Child Care Infrastructure Fund with a focus on small providers (although small is defined pretty broadly). This establishes the Home and Small Center Child Care Fund and directs the Oregon Business Development Department to administer a grant program to provide financial assistance to child care facilities that serve a maximum of 75 children for the purpose of establishing or expanding childcare infrastructure. They are just about to start rule - making for the process by which agencies could apply for funds. The committee will periodically check the Oregon Department of Early Learning and Care (DELC) website for their regular childcare updates. Page 8 of 9 FINAL DRAFT 03-11-2024 Step 4. Committee Goals for Affordable Childcare & Early Learning in Ashland: Finally, the Ad Hoc Committee will review its short-term goals, work out specific strategies and tactics for achieving those goals, and begin discussion about potential longer -term goals for enhancing Ashland's childcare environment. This report was written by the members of the Ashland Ad Hoc Committee on Affordable Childcare and Early Learning. Created by the Ashland City Council in the spring of 2023, the committee's mission seeks to create a tangible network of early learning care options within our community, supportive of working families, the Ashland economy, and most importantly our children. The full charter of work can be found on the City of Ashland website, www.ashland.or.us under Committees and Commissions. Members contributing to the research and findings outlined in this report include: Dylan Bloom, Ashland City Councilor Samuel Bogdonove, Ashland School District, Superintendent Paula Hyatt, Ashland City Councilor (Chair) Alissa Kolodzinski, Staff Liaison John Love, Committee Member Helga Motley, Committee Member Kristin Roy, Committee Member Jessica Therkelsen, Committee Member Lisa Verner, Committee Member Page 9 of 9 AD Start time Completion time Please provide a summ; How many scholarships What was the average s What was your total eni Did you have a wait list; Please indica e, if applic Please provide a financi D. you believe this M Childrens World 3/15/2413:30:40 3/15/2416:37:23 Due to the generosity 17 scholarships were Families either received Our total enrollment We limit our wait list to The monies from the Lisa Buttrey will email Generally yes, but it and forward thinking of awarded and 16 $1500 award before the grant was 44 20 families so that there grant did not enables to this information shortly. needs refinement and the City of Ashland, families. ($300/month for 5 has remained the same is a realistic chance to use other monies in the additional work. If you Children's World months) or $1042 with the grant. serve them in either business for investment answered this, please Montessori was able to ($208.40/month for 5 this school year or the in quality of service, provide additional participate in the Child months) next. We also have an curriculum, educators explanation in question Care Assistance grant email list of 157 families or infrastructure. The 10 or 11. for families in our that are interested and grant monies reduced school. The smokey has looking for care. the amount of tuition directly reduced the out that parents had to pay of pocket cost for the out of pocket which qualifying families. was thrilling for parents. 3/21/24 10:24:06 Administration and disbursement of the grant funds as tuition scholarships was straightforward. The scholarship application process was easy for families and the YMCA. By the end of summer all of the $75,000 will have been expended as tuition scholarships to local working families. Feedback from parents was overwhelmingly positive. One parent said, "This makes it more affordable to live in this town." Another shared, 'This scholarship made the difference for my child to go to a 'real' preschool rather than in - home babysitting." Families are very Twenty-one working The scholarships ranged The YMCA preschool We did not have a Yes, the YMCA spent Please see the families received Early from $440 per month program was a re- waitlist. For a short approximately $80,000 document sent to Childhood Affordability to $900 per month for launch with this being time early in the school in startup expenses to finance@ashland.or.us. Program (ECAP) grant full -day enrollment and our initial year since year we capped launch two preschool The document shows scholarships, four $280 to $525 for half- Covid-19. So, we do not enrollment while trying classrooms. The ECAP the member ID number families either declined day enrollment. The have pre-ECAP data. to find and hire grant funds enabled us for the child, each to participate or did not average scholarship for Our enrollment for the qualified staff. to refocus YMCA dollars tuition adjustment, the qualify. full -day enrollment was 2023-2024 school year towards startup adjustment amount, $635 per month and has been 31 children. expenses. and the program it was the average scholarship applied to. for half -day enrollment was $440 per month. The Ashland Family There were also smaller YMCA received $75,000 scholarships applied to in grant funds for In-service and holiday preschool tuition. As of preschool care. March of 2024, $56,369 of the funds have been applied to tuition. We anticipate that the balance will be applied to tuition this spring and summer. Yes - it exceeded our expectatations. 0 ••: City Manager's Report 5.7.2024 CITY MANAGER'S OFFICE: • Kelly Burns, Emergency Management Coordinator, presented to the Southern Oregon University (SOU) Board of Trustees in April to provide an overview of the Intergovernmental Agreement that created the joint Emergency Operations Center between SOU, the Ashland School District and the City. • On May 8, Kelly is presenting to local business leaders on business emergency preparedness. This opportunity is through the Ashland Chamber of Commerce. • Staff released an RFP (Request for Proposal) for Severe Weather Shelter Services and Dust to Dawn public camping area. The deadline for proposals is May 8. We would like to welcome our new Procurement Specialist, Colton Cochran! • The May 2024 City Newsletter is available at ashland.or.us/Communications. • Work on the new website continues. The new site will be presented to Council on May 20, and we launch the new site on May 22. COMMUNITY DEVELOPMENT: • Planning staff recently participated in the Wall Raising Celebration for the 80th and 81st affordable housing units constructed by Habitat for Humanity of the Rogue Valley. These units are the first two of eight required affordable units in the Beach Creek Subdivision; the remaining six units will be constructed with the third and final phase of the subdivision, which is expected to be platted in the next couple weeks. See the Ashland News article from April 25. Brandon Goldman, Community Development Director, helps with the wall -raising. Page 1 of 4 RG A lrait inrats City Manager's Report FIRE: L IZ- Kendall Escuin, Permit Technician, and Derek Severson, Planning Manager, are sporting the "2024 Habitat Build" t-shirts designed by Regan Trapp, Permit Clerk II, to raise funds to support Habitat through the Oregon Permit Technicians Association. Brian Hendrix, Adapted Communities Coordinator; and Kelly Burns are working to present a Wildfire Preparedness Workshop on May 8 and 15 at SOU. The workshop is hosted by Fire Adapted Ashland and Boise State Hazard and Climate Resilience Institute. • The new EMS singe role staff are scheduled to start June 8. PARKS & RECREATION: • Parks has cancelled a portion of the city contract with Pathways and has hired a small Facilities Team to do all parks public restroom cleaning and trash. Importantly, to reduce incidents of vandalism, the team will be locking restrooms every night and unlocking them in the morning. The annual cost of maintaining our own team is -80K less than using contractors. • Interim Parks Director Eldridge has completed four small group "Lunch with Leslie," sessions with Parks and Recreation staff. These were opportunities for staff to enjoy a free lunch together and share their challenges and opportunities at APRC. • The Ashland Japanese Garden has re -opened after an Ashland Parks Foundation funded project to improve water quality in the Koi pond. A new bead filter, ultraviolet disinfection, Koi "exerciser" jet manifold and an additional pump have been added to the system. • On May 5, Children's Day at the Japanese Garden took place. "Kodoma no Hi," or "Children's Day' is a Japanese national holiday, celebrated since the 12th century. It is meant to respect children's individuality and to celebrate their happiness. Every year on this date, families raise Ioinbori;' or carp - shaped windsocks, with different colored carp for different members of the family. Koi, a type of carp, swim vigorously against strong currents and even climb waterfalls. Celebrating the strong carp symbolizes asking children to grow strong and healthy. Page 2 of 4 In` .r:►� City Manager's Report Ashland Senior Center now has a portable electric wheelchair charger, courtesy of United Way. This pilot program is starting in Southern Oregon with the goal of reaching communities across the globe. Learn more and see other local participating locations at wheelchairchargina.com. PUBLIC WORKS: • Rob Halbritter is our new Facilities Supervisor. Rob will be implementing changes, including how we handle our custodial services. Our Wastewater Treatment Plant (WWTP) Outfall Relocation Project has gone through testing to ensure it was built to the requirements of the Approved Contract Documents. Additional Performance Evaluation was completed to validate that the effluent pipeline and outfall are functioning as intended. Outfall dye testing was performed by documenting effluent discharge mixing into Bear Creek during flow events. The Effluent Pipeline will effectively convey authorized discharges from the WWTP to Bear Creek going forward. Special thanks to Jacobs Engineering; Chance Metcalf, Senior Engineering Project Manager for Public Works; Ben Russell, Wastewater & Water Reuse Supervisor for Public Works; Rickey Fite, Senior GIS Analyst for the Department of Innovation and Technology (DOiT); and Jamie Blankenship, GIS Technician for DOiT. Page 3 of 4 IG IFr invai City Manager's Report WHAT'S COMING UP in MAY? • Rogue Valley Bird Day at North Mountain Park on Saturday, May 11, 8 a.m. to Noon - RogueValleyBirdDay.net • Green Debris, be fire -free day (for FREE!) on Saturday, May 11, 8:30 a.m. to 3:30 p.m. at the Valley View Transfer Station - ashiand.or.us/GreenDebris • Marking Ashland Places on Saturday, May 18,10 a.m. to Noon at Railroad Park - More on this and Historic Preservation week at ashland.or.us • Community Garden Open House at Ashland Creek Park on Saturday, May 18,10 a.m. to Noon Page 4 of 4 qrsts Council Business Meeting May 7, 2024 Agenda Item Committee Reappointments 2024 From Alissa Kolodzinski City Recorder Contact recorderrci)ashland.or.us Item Type Requested by Council ❑ Update ❑ Request for Direction ❑ Presentation ❑ SUMMARY Approval of Mayor Graham's recommendations for the appointment of committee members who are seeking reappointment as follows: Historic Preservation Advisory Committee Sam Whitford with a term ending 4/30/2027 Dale Shostrom with a term ending 4/30/2027 Public Arts Advisory Committee • Cassie Preskenis with a term ending 4/30/2027 • Ken Engelund with a term ending 4/30/2027 Social Equity & Racial Justice Advisory Committee • Emily Simon with a term ending 4/30/2027 Planning Commission Lisa Verner with a term ending 4/30/2028 Kerry KenCairn with a term ending 4/30/2028 BACKGROUND AND ADDITIONAL INFORMATION AMC 2.04.090 (C) Regular Commission and Board Membership Appointments Except for the Municipal Audit Commission (AMC 2.11) all regular advisory committees and boards not required by state law to be appointed by the City Council shall be appointed by the Mayor with the consent of the Council. The Mayor may request assistance or recommendations from Councilors in making appointments. FISCAL IMPACTS N/A ACTIONS, OPTIONS & POTENTIAL MOTIONS I move to approve the reappointments of Sam Whitford, Dale Shostrom, Cassie Preskenis, Ken Engleund, Emily Simon, Lisa Verner and Kerry KenCairn to their perspective committees and commission. REFERENCES & ATTACHMENTS Page 1of1 �r nraks Council Business Meeting May 7, 2024 Agenda Item Housing and Human Services Advisory Committee Appointment From Alissa Kolodzinski City Recorder Contact recorderCcbashland.or.us Fem Type Requested by Council ❑ Update ❑ Request for Direction ❑ Presentation ❑ SUMMARY Approval of Mayor Graham's recommendation for the appointment of Montana Hauser to Position # 6 to the Housing and Human Services Advisory Committee with a term ending April 30, 2027. BACKGROUND AND ADDITIONAL INFORMATION N/A FISCAL IMPACTS N/A ACTIONS, OPTIONS & POTENTIAL MOTIONS I move to approve the appointment of Montana Hauser to Position # 6 to the Housing and Human Services Advisory Committee. REFERENCES & ATTACHMENTS Attachment 1: Application - Montana Hauser Page 1 of 1 9 ,7` From: City of Ashland. Oreaon To: Dorinda Cottle; City Recorder Subject: Application for Committee or Commission Submitted Date: Thursday, January 11, 2024 1:39:09 PM [EXTERNAL SENDER] *** FORM FIELD DATA*** Name: Montana Hauser Committee or Commission intersted in: Housing and Human Services Advisory Committee Addres4i�. Phone: Email: OccupWuceWr�� Educational background: Emerson College - BA Visual & Media Arts Related Experience: For the last 4 years I've been volunteering locally with Fire Relief orgs, Judis Midnight Diner, and Rogue Valley Mentoring which has helped me understand the struggles different groups are facing in the Rogue Valley. I pay attention to conversations around the housing crisis, and whats been happening locally with the shelter in south Ashland. I could definitely use more information (locally and nationally), and I think everyone could use conferences and seminars... Interests: So many interests! But I'll stick to the relevant ones... I'm interested in being involved locally and advocating on behalf of the community. I'm interested in learning more about local politics, since its greatly shapes the world we live in and impacts my neighbors both housed and unhoused. I'm interested in assessing the problems our community faces with housing and how involvement of residents can support better services for those in need. I'm interested in opening my eyes to things I don't know and learn how to be better involved. Availability: I work from home, my schedule is always changing based on work calls and meetings - but I can (most of the time) make myself available when necessary. Additional Information: I've lived in the community since 2018, my partner grew up here since 2003. I'm friends with locals and transplants, local advocates and locals who don't care about anything - all helping me build a well rounded view of whats going on around town. Signature: Montana Hauser * * * USER INFORMATION *** SubscriberID: -1 SubscriberUserName: SubscriberEmail: RemoteAddress: 66.241.70.76 RemoteHost: 66.241.70.76 RemoteUser: •':.� Council Business Meeting May 7, 2024 Agenda Item Public Arts Advisory Committee Appointments From Alissa Kolodzinski City Recorder Contact recorder(cpashland.or.us Item Type Requested by Council ❑ Update ❑ Request for Direction ❑ Presentation ❑ SUMMARY Approval of Mayor Graham's recommendation for the appointment of Liz Adkison as the SOU Liaison and Russel Copley to Position # 4 to the Public Arts Advisory Committee with a term ending April 30, 2027. BACKGROUND AND ADDITIONAL INFORMATION N/A FISCAL IMPACTS N/A ACTIONS, OPTIONS & POTENTIAL MOTIONS I move to approve the appointment of Liz Adkison as the SOU Liaison and Russel Copley to Position # 4 on the Public Arts Advisory Committee. REFERENCES & ATTACHMENTS Attachment 1: Application - Liz Adkinson Attachment 2: Application - Russell Copley Page 1 of 1 �r From: City of Ashland. Oreaon To: Dorinda Cottle; City Recorder Subject: Application for Committee or Commission Submitted Date: Friday, March 01, 2024 12:24:54 PM [EXTERNAL SENDER] *** FORM FIELD DATA*** Name: Elizabeth Adkisson Committee or Commission intersted in: Student Representative Address Phone: Email Occupation : ustaina My o ective Community Organizer Educational background: Southern Oregon University- Sustainability Major and Native American Studies. Related Experience: Starting and running the Sustainability Collective since the fall of 2021. This organization works to foster hope through conversation and bringing art, music, food, and fun into the mix. We call it "craftivism"! We started an art magazine that was part of the Fringe Festival last year called SOUPS (Southern Oregon University People's Sustainability) and have started proposals for a Collective Creators Commons at an SOU owned abandoned lot where we will be holding an art festival in April. I have helped organize Arbor Day, Earth Day, and the Climate Justice Conference at SOU so I have a lot of experience in planning community events. I feel that there is always more to learn so I would definitely be interested in attending seminars and conferences that could aid my career goals around social justice and environmental sustainability through art. Interests: I am interested in getting more involved in community art projects, learning more skills around working with groups to push projects forward, and helping the Committee find more connections with the university. I also really enjoyed the group dynamics and the encouraging atmosphere when I attended the last meeting. Availability: I will be largely available in evenings and can attend regularly scheduled meetings and potentially special meetings. I am in full time classes right now but will be more freed up in March and much more available when I graduate in June. Additional Information : I have lived here for 3 years and am highly involved in the community and at SOU. I have attended many city council meetings and have relationships with council members, I have worked closely with the houseless population and have held potlucks to foster connections between different socio-cultural and economic groups, I have gone to CEPAC meetings, worked with Rogue Climate, Ashland Climate Collaborative, and have worked as a Sustainability Coordinator and Events and Outreach Coordinator for the Sustainability Team at SOU for 2 years. I am an artist myself and really enjoy crafting events that bring artists and musicians together - especially to foster cultural education! Signature: Elizabeth Adkisson * * * USER INFORMATION *** SubscriberID: -1 SubscriberUserName: SubscriberEmail: RemoteAddress: 66.241.70.76 From: City of Ashland, Oregon <administration@ashland.or.us> Sent: Sunday, February 11, 2024 3:27 PM To: Dorinda Cottle <dorinda.cottle@ashland.or.us>; City Recorder <recorder@ashland.or.us> Subject: Application for Committee or Commission Submitted [EXTERNAL SENDER] *** FORM FIELD DATA*** Name: Russell Copley Committee or Commission intersted in: Public Arts Advisory Committee Address: Phone: Email: Occupation : Director - Oregon Fringe Festival (Southern Oregon University) Educational background: Master of Arts (Theatre Studies), University College Dublin, Ireland Bachelor of Arts (English & Drama), University of Cape Town, South Africa. National Board Certified Teacher - Career & Technology Education Clear California Administrative Credential - Brandman University Clear California Teaching Credential - English Language Arts Clear Oregon Substitute Teacher License (2024) Related Experience: I have served Los Angeles Unified School District as an arts leader in several functions: 2019-2023 Assistant Principal & Arts Coordinator. Serving 1200 students in LA's premier high school for the arts. In the process I led my school as a recipient of the Excellence in Art Education Award from the California Department of Education. I served as the COVID Safety Officer during the pandemic. In addition to the arts, I supervised all school operations, fundraising and recruitment. I served on the District -wide Black Students Matter Task Force, addressing the collective trauma, cultural marginalization and lack of access for our black student population. Member of the statewide Arts Media Education Institute. Producer of the Arts Education Media Symposium 2022 - forming partnerships with Netflix, MTV, Spotify and Create California. 2014 - 2018 Arts Integration Specialist. I designed and introduced an arts integration professional development program for 125 K-12 schools. Received three years back to back training from the Kennedy Center for the Arts in Washington DC - Arts Integration conferences. Completed Arts for LA's Arts Advocacy Leadership Program - "ACTIVATE Fellowship" - Represented the organization as a delegate to the Council Member. Produced five major city-wide arts festivals. 2007-2009 Secondary Theatre Content Expert. Designed and implemented arts professional development for 96 K-12 Theatre Arts teachers across Los Angeles. Oversee the procurement and disbursement of the SB1131 grant to over 265 school locations. Member of the United States Institute of Technical Theatre (USITT) I am a professional theatre director and performer. I have current memberships with the Screen Actors Guild and Actors Equity America. Interests: I am passionate about raising the profile and agency of the arts in my community. In addition to enhancing our aesthetic values, the arts serve the vital social and emotional needs of our community. Activating artistic experiences and installations brings me great joy. I have been entrusted to lead the Oregon Fringe Festival which goes up from April 24-28. 1 am leading eight SOU student producers in the process. In its eleventh year, this year's festival will be the largest ever in scope involving up to 120 presenters. We are making sure to include the work of children and elders, embracing novices and experts in the field. Our partners and sponsors include: ScienceWorks, Ashland Elks Lodge, Gypsy Road, Gambrel Annex, Rockafairy, Grizzly Peak Winery, Jackson Public Libraries, and The Black Sheep, among others. I would be a reliable and innovative member of the Public Arts Advisory Committee. Availability: I am very flexible with regards to regular and extra meetings that are required to meet the needs of the committee. Day and evenings are fine for me. Additional Information : I retired from Los Angeles Unified School District in July 2023. 1 moved to Ashland where my son is a freshman at SOU. I have 25 years experience as a leader in arts education. I know my way around risk management, confidentiality and consent policies, grant writing, social justice advocacy and I work incredibly well with youth structures. Signature: Russell Copley *** USER INFORMATION *** SubscriberlD: -1 SubscriberUserName: SubscriberEmail: RemoteAddress: 66.241.70.76 RemoteHost: 66.241.70.76 RemoteUser: •':•� Council Business Meeting May 7, 2024 Agenda Item Climate and Environment Policy Advisory Committee Appointment (CEAP) From Alissa Kolodzinski City Recorder Contact record errcpashland.or.us Item Type Requested by Council ❑ Update ❑ Request for Direction ❑ Presentation ❑ SUMMARY Approval of Mayor Graham's recommendation for Eric Ahnmark as the Recology ex-officio member on the Climate and Environment Policy Advisory Committee. BACKGROUND AND ADDITIONAL INFORMATION N/A FISCAL IMPACTS N/A ACTIONS, OPTIONS & POTENTIAL MOTIONS I move to approve the appointment of Eric Ahnmark as the Recology ex-officio member on Climate and Environment Policy Advisory Committee. REFERENCES & ATTACHMENTS Page 1 of 1 .�':►� Council Business Meeting May 7, 2024 Agenda Item Approval of Liquor License for ARCO AMPM #7023 From Alissa Kolodzinski City Recorder Contact recorder@ashland.or.us Item Type Requested by Council ElUpdate ElRequest for Direction ❑ Presentation El Consent ❑ Public Hearing ❑ New Business ❑ Unfinished Business ❑ SUMMARY This is a request for approval of a liquor license application for ARCO AMPM #7023, (DBA BP Products North America Inc. & Enliven Management Co.) at 2380 Hwy 66 Ashland. POLICIES, PLANS & GOALS SUPPORTED AMC Chapter 6.32 Liquor License Review BACKGROUND AND ADDITIONAL INFORMATION This is an application for a Change of Ownership- Off Premises sales liquor license. FINANCIAL CONSIDERATIONS N/A SUGGESTED ACTIONS, MOTIONS and/or OPTIONS Ashland Fire, PD and Planning support this application. I move to approve the liquor license for ARCO AMPM. REFERENCES & ATTACHMENTS Attachment 1: Application Page 1 of 1 �r DocuSlgn Envelope ID: C43D6DC9-9E42-4209-BF1C-05A973B4A674 OREGON LIQUOR & CANNABIS COMMISSION LIQUOR LICENSE APPLICATION Instructions 1. Complete and sign this application. 2. Prior to submitting this application to the OLCC, send the completed application to the local government for the premises address to obtain a recommendation. — If the premises street address is within a city's limits, the local government is the city. — If the premises street address is not within a city's limits, the local government is the county. You can submit the application to the OLCC if: 1. You have WRITTEN documentation showing the date the local government received the application or; 2. The local government has provided you their recommendation. ALL forms and documents must be a PDF attachment 4. Email the PDF application that contains the local government recommendation or proof of submission to: 5. Do not include any license fees with your application packet (fees will be collected at a later time). When it's time to pay the license fee you must pay the full yearly fee for the current license year (the license fee will not be prorated). If you pay in the last quarter of your license year you must also pay the yearly fee for the next license year. License Request Options - Please see the general definitions of the license request options below: • New Outlet: The licensing of a business that does not currently hold an active liquor license. • Change of Ownership: The request to completely change the licensee of record at a licensed business. • Greater Privilege: The request to change from an Off -Premises to a Limited or Full On -Premises Sales license OR from a Limited to Full On -Premises Sales license. • Additional Privilege: The licensee currently holds an active liquor license at the premises and that same licensee would like to request to add an additional different liquor license type at that same premises location. Additional Information Applicant Identification: Please review for the definitions of "applicant" and "licensee" and to confirm that all individuals or entities with an ownership interest (other than a waivable ownership interest, per OAR 845-005-0311[6]) in the business have been identified as license applicants on this document. If you have a question about whether an individual or entity needs to be listed as an applicant for the license, discuss this with the OLCC staff person assigned to your application. Premises Address: This is the physical location of the business and where the liquor license will be posted. Applicant Signature(s): Each individual listed in the applicant information box on page 2 (entity or individuals applying for the license) must sign the application. If an applicant listed in the applicant information box on page 2 is an entity (such as a corporation or limited liability company), at least one member or officer of the entity must sign the application. Applicant/Licensee Representative(s): In order to make changes to a license or application or to receive information about a license or application by someone other than the applicant/licensee you must: — Complete the designating a person/entity to act on your behalf and submit with the application. For help with this application or any related documents or processes, email DocuSign Envelope ID: C43D6DC9-9E42-4209-BF1C-05A973B4A674 LIQUOR LICENSE APPLICATION Page 1 of 4 Check the appropriate license request option: ❑ 1® U Select the license type you are applying for. More information about all license types is available Full On -Premises ❑Commercial ❑ Caterer ❑ Public Passenger Carrier ❑Other Public Location []For Profit Private Club ❑ Nonprofit Private Club Winery ❑ Primary location Additional locations: 02nd 113rd 04th 05th Brewery ❑Primary location Additional locations: 1:12nd 03rd Brewery -Public House El Primary location Additional locations: 02nd ❑3rd Grower Sales Privilege ❑ Primary location Additional locations: 02nd 03rd Distillery ❑ Primary location Additional tasting locations: (Use the DISTIFform ) ❑ Limited On -Premises ® Off Premises ❑ Warehouse ❑ Wholesale Malt Beverage and Wine Jus LOCAL GOVERNMENT USE ONLY LOCAL GOVERNMENT After providing your recommendation, return this form to the applicant WITH the recommendation marked below Name of City OR County (notboth) Please make sure the name of the Local Government is printed legibly or stamped below Date application received: Optional: Date Stamp Received Below ❑ Recommend this license be granted ❑ Recommend this license be denied ❑ No Recommendation/Neutral Printed Name Signature Date ARCO AMPM #7023 Trade Name OLCC Liquor License Application (Rev. 10.25.23) DocuSign Envelope ID: C43D6DC9-9E42-4209-BF1C-05A973B4A674 LIQUOR LICENSE APPLICATION Page 2 of 4 APPLICANT INFORMATION Identify the applicants applying for the license. This is the entity (example: corporation or LLC) or individual(s) applying for the license. Please add an additional page if more space is needed. Name of entity or individual applicant #1: Name of entity or individual applicant #2: BP Products North America Inc. Enliven Management Co. Name of entity or individual applicant #3: Name of entity or individual applicant #4: BUSINESS INFORMATION Trade Name of the Business (name customers will see): ARCO AMPM #7023 Premises street address (The physical location of the business and where the liquor license will be posted): 2380 Hwy 66 City: Zip Code: County: Ashland, OR 97520 Jackson Business phone number: Business mailing address (where we will send any items by mail as described in ): 2600 James Thornton Way City: State: Zip Code: Louisville KY 140245 Does the business address currently have an OLCC Does the business address currently have an OLCC liquor license?0Yes ❑No marijuana license? QYes 0No APPLICATION CONTACT INFORMATON — Provide the point of contact for this application. If this individual is not an applicant or licensee, the Authorized Representative Form must be completed and submitted with this application. Application Contact Name: Adena Santiago Phone number: Email: Please note: liquor license applications are public records. OLCC Liquor license Application (Rev. 10.25.23) DocuSign Envelope ID: C43D6DC9-9E42-4209-BF1C-05A973B4A674 LIQUOR LICENSE APPLICATION Page 3 of 4 TERMS • "Real property" means the real estate (land) and generally whatever is erected or affixed to the land (for example, the building) at the business address. • "Common area" is a privately owned area where two or more parties (property tenants) have permission to use the area in common. Examples include the walking areas between stores at a shopping center, lobbies, hallways, patios, parking lots, etc. An area's designation as a "common area" is typically identified in the lease or rental agreement. ATTESTATION — OWNERSHIP AND CONTROL OF THE BUSINESS AND PREMISES • Each applicant listed in the "Application Information" section of this form has read and understands and attests that: 1. At least one applicant listed in the "Application Information" section of this form has the legal right to occupy and control the real property proposed to be licensed as shown by a property deed, lease, rental agreement, or similar document. 2. No person not listed as an applicant in the "Application Information" section of this form has an ownership interest in the business proposed to be licensed, unless the person qualifies to have that ownership interest waived under OAR 845-005-0311. 3. The licensed premises at the premises street address proposed to be licensed either: a. Does not include any common areas; or b. Does include one or more common areas; however, only the applicant(s) have the exclusive right to engage in alcohol sales and service in the area to be included as part of the licensed premises. • In this circumstance, the applicant(s) acknowledges responsibility for ensuring compliance with liquor laws within and in the immediate vicinity of the licensed premises, including in portions of the premises that are situated in "common areas" and that this requirement applies at all times, even when the business is closed. 4. The licensed premises at the premises street address either: a. Has no area on property controlled by a public entity (like a city, county, or state); or b. Has one or more areas on property controlled by a public entity (like a city, county, or state) and the public entity has given at least one of the applicant(s) permission to exercise the privileges of the license in the area. ARCO AMPM #7023 OLCC Liquor License Application (Rev. 10.25.23) DocuSign Envelope ID: C43D6DC9-9E42-4209-BF1C-05A973B4A674 LIQUOR LICENSE APPLICATION ARCO AMPM #7023 Page 4 of 4 Applicant Signature(s): Each individual listed in the applicant information box on page 2 (entity or individuals applying for the license) must sign the application. If an applicant listed in the applicant information box on page 2 is an entity (such as a corporation or limited liability company), at least one member or officer of the entity must sign the application. * Each applicant listed in the "Application Information" section of this form has read and understands and attests that: 1. Upon licensure, each licensee is responsible for the conduct of others on the licensed premises, including in outdoor areas. 2. The licensed premises will be controlled to promote public safety and prevent problems and violations, with particular emphasis on preventing minors from obtaining or consuming alcoholic beverages, preventing over -service of alcoholic beverages, preventing open containers of alcoholic beverages from leaving the licensed premises unless allowed by OLCC rules, and preventing noisy, disorderly, and unlawful activity on the licensed premises. I attest that all answers on all forms and documents, and all information provided to the OLCC as a part of this application, are true and complete. Donald Martinez - VP BP Products North America Inc. Applicant name John Terrell - President Enliven Management Co Applicant name Applilcant name Applicant name Ev DocuSigned by: 6t& At Ayfi l j 4632D441077D466... Signature 4/16/2024 Date N - 16 • Zo S'___ i nature Date Signature Signature Date Date Applicant/Licensee Representative(s): If you would like to designate a person/entity to act on your behalf you must complete the You may submit the form with the application or anytime thereafter. The form must be received by the OLCC before the representative can receive or submit information for the applicant. Please note that applicants/licensees are responsible for all information provided, even if an authorized representative submits additional forms on behalf of the applicant. OLCC Liquor License Application (Rev. 10.25.23) .'":.\Council Business Meeting May 7, 2024 Agenda Item 2200 Ashland St. Ad hoc Committee Appointments From Alissa Kolodzinski City Recorder Contact recorderrcpash land.or.us Item Type Requested by Council ❑ Update ❑ Request for Direction ❑ Presentation ❑ SUMMARY Approval of Mayor Graham's recommendations for the appointment of committee members to the 2200 Ashland St. Master Plan Ad Hoc Committee as listed below: • Allison Wildman • Avram Sacks • Bob Altaras • Debbie Neisewander • Jason Houk • Matthew McMillan • Maverick McCoy • Rachel Jones • Rhonda Lee • Ruth Coulthard • Trina Sanford • Wendy Tanner BACKGROUND AND ADDITIONAL INFORMATION At the April 2, 2024, City Council Business Meeting, Council moved to create the 2200 Ashland Street Master Plan Ad Hoc Committee. The mission of the committee is to: Create a long-term master plan for the building and surrounding property at 2200 Ashland Street that aligns with contractual obligations, furthers the community's goals regarding homeless services and affordable housing, and enhances the experience of the surrounding neighborhood. FISCAL IMPACTS N/A ACTIONS, OPTIONS & POTENTIAL MOTIONS I move to approve the appointment of Allison Wildman, Avram Sacks, Bob Altaras, Debbie Neisewander, Jason Houk, Matthew McMillan, Maverick McCoy, Rachel Jones, Rhonda Lee, Ruth Coulthard, Trina Sanford, Wendy Tanner to the 2200 Ashland St. Master Plan Ad Hoc Committee. REFERENCES & ATTACHMENTS 2200 Ashland St. Master Plan Ad Hoc Committee Charge Applications for all committee members Page 1 of 1 PG V" 2200 Ashland Street Master Plan Ad Hoc Committee Mission Create a long-term master plan for the building and surrounding property at 2200 Ashland Street that aligns with contractual obligations, furthers the community's goals regarding homeless services and affordable housing, and enhances the experience of the surrounding neighborhood. Goal Identify the best use(s) of this City -owned property to further the goals identified by the community and state funding partners. City of Ashland Value Statements Supported by this Ad Hoc Committee • Regional cooperation, including in support for public safety and homelessness • Community affordability, including in available housing and childcare • Belonging through mutual respect and openness, inclusion and equity • Quality of life that underpins the City's economic vibrancy • Environmental resilience, including addressing climate change and ecosystem conservation Committee Charge Discovery Phase: Develop a shared understanding of: • current needs regarding homeless services, transitional housing, and affordable housing related to regional efforts; • current economic challenges related to workforce housing; • existing conditions and challenges in the surrounding neighborhood; • contractual obligations that must be met on the property; • development limitations due to zoning or other land use regulations; and • the City Council's commitment to climate change mitigation. Options Development Phase: Investigate traditional and innovative solutions to the challenges identified in the Discovery Phase. • Identify viable use options for the property and configurations of those options • Host two community engagement events - the first focused on possibilities for the site and the second focused on feedback regarding the initial draft master plan — and host two online surveys through the City's website in conjunction with these events • Develop a draft master plan Final Recommendation Phase: Finalize the draft master plan and present to Council for approval • Share draft master plan with community and integrate feedback into final draft • Present final master plan recommendation to City Council for consideration and possible approval Scope of Authority The 2200 Ashland Street Master Plan Ad Hoc Committee will develop a proposed Master Plan for the facility and site and deliver it to the Ashland City Council. It will follow all standard public meeting and ethics regulations. Membership This ad hoc committee will be comprised of representatives from the following: • Surrounding Neighborhood • Representatives from the surrounding neighborhood will bring the perspective of the site's neighbors related to both residential and commercial interests. Neighborhood representatives will have voting privileges. • Unhoused Community • Representatives who have experienced homelessness will provide first-hand knowledge of the lived experience of Ashland's unhoused residents and the effectiveness of a variety of possible options for the site. Unhoused community representatives will have voting privileges. • Service Providers • Representatives of local social service provider organizations will bring programmatic expertise to the planning process as well as a clear understanding of regional initiatives and how this property might address specific needs. Service provider representatives will have voting privileges. • City of Ashland • The mayor and a councilor will facilitate the Ad Hoc Committee process with assistance from staff. Representatives from the City will include subject matter experts on homeless services, affordable housing, and building and fire code regulations, as well as two councilors. City members will be non -voting. Timeline This ad hoc committee has six months from the date of its first meeting to develop its master plan recommendation to Council, but earlier completion of the task is encouraged. It is expected that the committee members will be confirmed by Council by the April 16, 2024 business meeting. From: City of Ashland. Oreaon To: Dorinda Cottle; City Recorder Subject: Application Ad hoc 2200 Ashland St Submitted Date: Tuesday, April 09, 2024 12:05:47 PM [EXTERNAL SENDER] *** FORM FIELD DATA*** Name: Allison Wildman Live in neighborhood: Yes : No Address Business name if a plicable : N/A Phone: Email Social ervlce Prov1 er an Agencv affiliation: N/A Currently or in the past homeless: No Why serve on this committee : I have been a resident of South Ashland since 1999. I am interested in participating on this committee to represent the residents of South Ashland and the greater community. I envision 2200 Ashland St. can serve as a temporary emergency shelter for the homeless as well as a usable space for meetings, classes, community events etc for the residents of South Ashland and the greater Ashland community. Occupation: Contract Fiduciary Services Educational background: BS in Business Administration from North Carolina State University Ombudsman for the State of Oregon (elder care) Related Experience: I was a co -leader of the John Muir School Parent Teacher Collective for 3 years I served on the Ashland School Bond Committee (1 year) I am currently on the Ashland Schools Foundation Grants committee I am a member of the South Ashland Neighborhood and Business Coalition I care deeply about our town and how we care for each other. Availability: I have a flexible schedule. Evenings are preferred. Additional Information: I moved to Ashland in 1997. We purchased our home on Clay St. in 2004. I have two children (one recently graduated) in the Ashland School District and I work in a Fiduciary capacity for many of our community members and throughout the county. I feel I have a good, balanced perspective as a community member to help shape the direction of the Ashland St. building and how it can serve our community. Signature: Allison Wildman * * * USER INFORMATION SubscriberID: -1 SubscriberUserName: SubscriberEmail: RemoteAddress: 66.241.70.76 RemoteHost: 66.241.70.76 RemoteUser: From: City of Ashland. Oreaon To: Dorinda Cottle; City Recorder Subject: Application Ad hoc 2200 Ashland St Submitted Date: Wednesday, April 17, 2024 6:02:17 PM [EXTERNAL SENDER] *** FORM FIELD DATA*** Name: Avram Sacks Live in neighborhood: No Business owner in nei hborhood :No Address: Business name 1 apn lcable : N/A Email Social ervlce Prov1 Pern Agency affiliation: I have been the Volunteer Coordinator for the Extreme Weather Shelter and the Everyday Shelter for the past 2 years. Before that, I coordinated the Extreme Weather Shelter as a volunteer for 2 years. Currently or in the past homeless: Yes Why serve on this committee: I have a lot of experience with the homeless population and with 2200 Ashland St. I would like to find a way for 2200 to serve the purpose of getting more people off the streets and into the safety and security of a supervised shelter. Occupation: Retired counselor. Educational background: Antioch College, BA in Psychology Antioch New England, Masters program in Counseling Related Experience: Overnight host at Extreme Weather Shelter for 3 winter seasons. Coordinated Hosts and food one day per week for the Winter Shelter on East Main. Volunteer Coordinator for Hosts and Food at Extreme Weather Shelter, 2 seasons Volunteer Coordinator for Breakfasts at Everyday Shelter at 2200 this past winter season. Availability: I can fit 2 meetings per month into my schedule. Additional Information : I have lived in Ashland for 20 years. I am a good listener. I have experience mediating conflict. I always work for a win/win for both sides of any dispute. Signature: Avram (Alan) Sacks * * * USER INFORMATION *** SubscriberID: -1 SubscriberUserName: SubscriberEmail: RemoteAddress: 66.241.70.76 RemoteHost: 66.241.70.76 RemoteUser: From: City of Ashland. Oreaon To: Dorinda Cottle; City Recorder Subject: Application Ad hoc 2200 Ashland St Submitted Date: Wednesday, April 17, 2024 10:29:40 AM [EXTERNAL SENDER] *** FORM FIELD DATA*** Name: Bob Altaras Live in neighborhood: No fo Email: Social Service rove er an Agency affiliation: N/A Currently or in the past homeless: No Why serve on this committee: I've worked with Ashland's homeless population for many years and would like to find ways for the city to share the burden of providing shelter for homeless people with the broader community. Occupation: Retired businessman, teacher Educational background: BA, business, marketing. Univ of Washington Related Experience: I volunteered as a site coordinator with the winter shelter program for 10 years Availability: Good Additional Information : I've lived in Ashland for the past 25 years. I also volunteered as a cook at Uncle Foods Diner for 13 years. Signature: Bob Altaras * * * USER INFORMATION *** SubscriberID: -1 SubscriberUserName: SubscriberEmail: RemoteAddress: 66.241.70.76 Remoteflost: 66.241.70.76 RemoteUser: From: City of Ashland. Oreaon To: Dorinda Cottle; City Recorder Subject: Application Ad hoc 2200 Ashland St Submitted Date: Friday, April 19, 2024 3:40:00 PM [EXTERNAL SENDER] *** FORM FIELD DATA*** Name: debbie neisewander Live in neighborhood: No Business owner in nei hborhood :No Address: Business name 1 a Ica e : n/a Phone: Social Service Provider and Agency affiliation: homeless advocate & outreach Currently or in the past homeless: Yes Why serve on this committee : desire to utilize 2200 best way possible to create stability and help folks move towards housing Occupation : retired Educational background: street smart g.e.d. embry riddle aeronautical university 911 dispatcher Durango Co Related Experience: solution oriented non judgemental vocal stay informed on local issues reasonable Availability: flexible except week of May 8 Additional Information : resident 28 years Signature: debra neisewander * * * USER INFORMATION SubscriberID: -1 SubscriberUserName: SubscriberEmail: RemoteAddress: 66.241.70.76 RemoteHost: 66.241.70.76 RemoteUser: From: City of Ashland. Orecon To: Dorinda Cottle; City Recorder Subject: Application Ad hoc 2200 Ashland St Submitted Date: Wednesday, April 17, 2024 11:48:21 AM [EXTERNAL SENDER] * * * FORM FIELD DATA* Name: Jason Houk Live in neighborhood: No Busine Addre., Busine Phone: Email: Social Service Provider and Agency affiliation: Community meals, shelter hosting and direct services. Connections to wrap around services. Currently or in the past homeless: Yes Why serve on this committee: I have been serving the homeless community in Ashland for over eight years. Our organization Southern Oregon Jobs with Justice has a history of partnering with the city to provide services and resources to our most vulnerable communities. We have a history and track record working both with the homeless community, neighborhoods, businesses and government, Our volunteers hosted the Underground Shelter on 5th Street for several years and had nothing but good relations with the neighbors. We have also hosted the Emergency Weather Shelters with the city for many years. Our work with the city, OHRA and community volunteers have helped us to identify problems with the previous shelter programs and come up with recommendations and best practices for any future emergency weather shelter. Occupation: Community Organizer Educational background: I have a strong background in communications, attending Southern Oregon State College for a degree in Journalism. I am the Operations Manager of KSKQ Community Radio and keep up with the technical training for that job. I have also received training in Conflict Resolution and Trauma Informed Care. Related Experience: I am an organizer with Southern Oregon Jobs with Justice, struggling to improve working people's standard of living and job security. i have a strong background working with communities, agencies and governments. I good ability to organize volunteers and resources and to meet goals without going over budget. I am on the management of KSKQ Community Radio, our local media resource and a great way to share the work of this committee. I am on the Operations Team of our Ashand Community Food Bank, a great example of volunteer powered community resources. Availability: Available most afternoons and evenings except Thursdays. Available weekends. Additional Information: I have lived in Ashland since the 1990s. I have raised three children and all have/will graduate from Ashland High School. I have a strong background as a community organizer, working with the city to develop programs and procedures to operate community meals and shelters for our homeless community. I am a recipient of the Peace House Volunteer of the Year award and the City Ragland Award winner. I am very confident that I can help with a solution to 2200 Ashland street that best serves all Ashland communities. From: City of Ashland. Oreaon To: Dorinda Cottle; City Recorder Subject: Application Ad hoc 2200 Ashland St Submitted Date: Tuesday, April 09, 2024 2:10:32 PM [EXTERNAL SENDER] * * * FORM FIELD DATA*** Name: Matthew G McMillan Live in neighborhood: No Business owner in nei hborhood : No Address: Business name 1 a able: N/A Phone: Email: Social Service Prov1 er an gency affiliation: N/A Currently or in the past homeless: Yes Why serve on this committee : The homelessness issue is unacceptable. There are billions of dollars, plenty of buildings, and people willing to help that can solve this. Denmark is a great example of this. I never thought that I would end up homeless, and was often approached by curious folks who were surprised to see my partner and I in such a state. She has a degree in teaching and is an accomplished artist. I am a published author and have worked jobs like being an assistant manager at a wine shop and as a FSR in banking. Knowing how crucial shelter is for a variety of reasons - death, sickness, assault, theft, rape, etc. - every day that passes puts some people down a hole they will never climb out of. I know there are solutions, even if they are transitional, that can help communities put an end to homelessness in the world. I a starting where I am and where my partner and I got help after two and a half years of trying. Occupation: Fighting for my social security disability insurance. (Psoriatic Arthritis) Educational background: Standard degree and Regents degree from Dryden Jr -Sr. high in NY. 2+ semesters of college - Tompkins -Cortland Community College. Staff at Elkhorn Rehab in Baker City, OR. Related Experience: Homeless. Had to fight for a spot at OHRA and HUD. How I have been treated has had an enormous effect on my physical and mental health. I am also meeting the first Wednesday evening of every month to help Rogue Community Health better serve the community. Availability: Most times from Sam to 7pm. I have DR appointments, counselling sessions, and bi-monthly 3 hour infusions. Given a week to plan/schedule, I can usually open up time any day of the week. Additional Information: Two years in Ashland. We attempted to get help, housing being most prominent, in the Portland Area, Grants Pass, and Northern California before actually getting help here. There is something here that works that most other communities haven't figured out. I am proof. Signature: Matthew G McMillan *** USER INFORMATION *** SubscriberID: -1 SubscriberUserName: SubscriberEmail: From: City of Ashland. Oregon To: Dorinda Cottle; City Recorder Subject: Application Ad hoc 2200 Ashland St Submitted Date: Wednesday, April 10, 2024 12:20:56 AM [EXTERNAL SENDER] * * * FORM FIELD DATA* Name: Maverick McCoy Live in neighborhood: Yes Business owner in nei hborhood :No Address: Business name 1 aDD Ica e : N/A Phone: Email: Social PerviMceProvi er�Aiazencv affiliation: N/A Currently or in the past homeless: Yes Why serve on this committee : My family has 15 years experience with unhoused / low income living, across several states, the hope is to expand levels of knowledge to the community. Occupation: Homemaker Educational background: My Shasta elementary, ( California), Lincoln Elementary before it was converted, Ashland Oregon), Ashland Middle School, Willowwind Community Learning Center, Rogue Community College, GED. Resided in California, Oregon, Washington, Montana, Colorado, Utah, and back to Oregon, with children and animals. Related Experience: We have lived in houses, apartments, hotels, trailers, cabins, tents, a yurt and several different vehicles, Toyota Chinook, Dodge van, Chevy suburban, RV, Toyota van, and Nissan pickup truck, interdispersed. Availability: I will attend with diligence Additional Information: I have lived in Ashland since 1998, built a family here, my children were delivered at Ashland hospital, and at home in neighboring town, Phoenix, Oregon. The family moved in 2014, traversing Washington, Montana, Colorado, Utah, before returning May 1st 2020. Signature: Maverick McCoy * * * USER INFORMATION *** SubscriberID: -1 SubscriberUserName: SubscriberEmail: RemoteAddress: 66.241.70.76 RemoteHost: 66.241.70.76 RemoteUser: From: City of Ashland. Oreaon To: Dorinda Cottle: City Recorder Subject: Application Ad hoc 2200 Ashland St Submitted Date: Wednesday, April 17, 2024 10:49:31 AM [EXTERNAL SENDER] *** FORM FIELD DATA*** Name: Rachel Jones Live in neighborhood: Yes Business owner in nei hborhood : Yes Address: Business name I aV13 Ica e : n/a Phone4erviNcePro*vier Email Socialan Agency aMmation: n/a Currently or in the past homeless: No Why serve on this committee : I strongly believe in the need for humane, proactive, efficient, and effective services to assist our unhoused community. I want to see it approached in a thoughtful and well -developed manner that considers the various aspects of impact (positive and negative) for all stakeholders (including the unhoused) and that uses a process to build consensus and support for the work. I think there are any number of ways the 2200 property can be used effectively (and ways it could be used less effectively) and would welcome the opportunity to be a part of that planning. I have a personal stake as well since my house is directly behind the property and I think it is important to develop a plan that enhances our neighborhood and the experience of those already living in the immediate area while also meeting the needs of the unhoused folks who would be supported by services at the property. Occupation: nonprofit administrator Educational background: Southern Oregon University - BA, communications American University - MA, Arts Management Related Experience: I have 25+ years of experience in nonprofit management, with the last 15+ years specifically focused on youth and intergenerational programs. This has included 10 years of experience building and supporting programming for under -served communities (BIPOC, rural, socio-economically disadvantaged). Through this work I've had training and exposure to trauma -informed practices, ACES, culturally sensitive communication, and centering marginalized voices and supporting self-determination for those being served. I've had extensive experience with consensus -building and finding collaborative approaches among people of differing backgrounds and perspectives. I think all of these experiences would benefit me in supporting the work of the ad hoc committee. Availability: It depends what times meetings are scheduled. I have some schedule flexibility if I know about meetings ahead of time and can plan around them. Meetings during school drop-off and pick-up times would be difficult for me, but I could make most other times work with advanced notice. Additional Information : I was born and raised in Ashland and after living in other areas of the country in my 20s, came back to Ashland to settle here with my family. I've seen a lot of changes in town (both good and bad, past and present) and am invested in it remaining a community that is compassionate, welcoming, safe, and affordable without losing more of the character and charm that has attracted so many people over the years. I think Ashland is at its best when it is supports a wide and eclectic community across the socio-economic spectrum. Signature: Rachel Jones * * * USER INFORMATION SubscriberID: -1 SubscriberUserName: SubscriberEmail: RemoteAddress: 66.241.70.76 RemoteHost: 66.241.70.76 RemoteUser: From: City of Ashland. Oreaon To: Dorinda Cottle; City Recorder Subject: Application Ad hoc 2200 Ashland St Submitted Date: Monday, April 08, 2024 11:04:02 PM [EXTERNAL SENDER] * * * FORM FIELD DATA* Name: Rhonda Lee Live in neighborhood: Yes : No Social Service Provider and Agency affiliation: N/A Currently or in the past homeless: No Why serve on this committee : I have lived in Ashland for 45 years and South Ashland for 25 of those. I?ve watched as the unhoused population has grown over the years and the community concerns around that growth that include care for the unhoused and also care and safety for the community at large. I consider this a multifaceted, complicated issue with no single solution. Ashland is very capable of community collaboration and developing reasonable and responsible solutions for this controversy. Occupation: Retired English teacher (30 years). Educational background: Cal Poly University, San Luis Obispo BA English BS Education MA Education Supervised student teachers SOU Mentored first /second year teachers 6 years High school counselor 2 years Dean 2 years Related Experience: Have volunteered great deal of my life. Also included my child in volunteerism. Worked with students and parents from diverse populations, cultures, and abilities. Also worked with police, probation and other county services to accommodate families in need. Availability: I?m retired and can make myself fairly available. I have a pretty busy schedule but homelessness and housing seems important to me. Additional Information: Already addressed. Signature: Rhonda Lee *** USER INFORMATION *** SubscriberID: -1 SubscriberUserName: SubscriberEmail: RemoteAddress: 66.241.70.76 RemoteHost: 66.241.70.76 RemoteUser: From: City of Ashland. Oreaon To: Dorinda Cottle; City Recorder Subject: Application Ad hoc 2200 Ashland St Submitted Date: Thursday, April 18, 2024 11:08:18 PM [EXTERNAL SENDER] *** FORM FIELD DATA*** Name: Ruth Coulthard Live in neighborhood: Yes Business owner in nei hborhood : No Address: Business name if a licable : N/A Phone: Email Social ervlce Prov1 er an Agency affiliation: N/A Currently or in the past homeless: No Why serve on this committee : My home is very close to the shelter site and I have sympathy for my neighbors concerns. I also have had history of working with the homeless in Ashland. I have some opinions based on my experiences and still feel a need to update my ideas with others. I think that my history and perspective might be a helpful addition to the committee. Occupation: Retired Educational background: BA in English from UC Berkeley Related Experience: I started an all -volunteer Emergency Shelter in Ashland and was largely responsible for it for about 7 years from 2007 until 2014. Some of the local homeless and volunteers still know me from that time. I worked with Peace House on their free Tuesday meal over many years. I aspire to a simple lifestyle myself. I do not drive. I walk and take the bus - giving me a rare appreciation for the navigational challenges of the homeless and an appreciation for those who choose to be carless. I lost my 21 year -old son to a drug overdose in 2000 and the AlAnon 12 step program for families and friends of alcoholics helped me recover and gain some perspective for interfacing with all the terrible challenges of drugs and alcohol. Availability: My schedule is pretty flexible. My not driving makes coming and going difficult if far from the bus line and my home. If meetings are at 2200 Ashland St. I would be right there or I might have to arrange a lift. Additional Information: I have lived in Ashland since 1978. Signature: Ruth Coulthard * * * USER INFORMATION SubscriberID: -1 SubscriberUserName: SubscriberEmail: RemoteAddress: 66.241.70.76 RemoteHost: 66.241.70.76 RemoteUser: From: City of Ashland. Oreaon To: Dorinda Cottle; City Recorder Subject: Application Ad hoc 2200 Ashland St Submitted Date: Tuesday, April 09, 2024 2:26:55 PM [EXTERNAL SENDER] *** FORM FIELD DATA*** Name: Trina Sanford Live in neighborhood: No Business owner in nei hborhood : Y Address: tsus><ness name u a ucaeie : ><rc.�u c'ommerc>Iai Phone: Email: Social Service Provi er an AEencv a i iatton: no Currently or in the past homeless: Yes Why serve on this committee: The South side of Ashland deserves to have people on this committee that live, work, and overall know this area as intimately as I do. My family moved specifically to the south side of Ashland and lived at the house currently located at 638 Tolman Creek Rd while building & then working at our family's commercial printing company at 640 Tolman Creek Rd (which was started by my great grandfather in 1910 then closed in 2016 after 106 years!) At that time Tolman Creek Rd was a dirt road, the mill was operational, and the area was mostly fields (no Albertson's, BiMart etc). To date, we still own this property and have worked tirelessly to develop it for flexible commercial use in hopes of bringing businesses to our area that could support people and families to acquire jobs that could hopefully provide livable wages. I want to do all I can to protect this vision for myself and others. At the same time, my family and I live just up the road along Tolman Cr a ek so we are in this area constantly whether we are working or sleeping. We have seen the changes in Ashland over the years and we are deeply concerned about the state in which things are operating currently. Business development, public safety and the overall aesthetics of this area has drastically declined. Exit 14 is the gateway to Ashland just over the border of California from I-5 and upon entry the first thing we now see is mediocre landscaping and signage, lousy roads, a marijuana dispensary, and a homeless shelter (among other things). With all of that has come trash and people loitering or camping to stay close to the shelter and other services. Our area is heavily weighted with the management of this influx of homeless people without the systems in place on how to handle any of it. Ashland chose to put the cart before the horse for sure when setting up these shelters on the South side (OHRA shares a property line with me) and like many others, I am personally dealing with t h e effects of all of it when it comes to my business and livelihood. So, do I trust others at this point to make choices that best serves the entire Ashland community to include tax paying citizens and business owners - No. I don't. The voices of this community (homeowners, families, business owners etc) have NOT been included when it comes to making decisions as to what happens in this community and for that reason I most certainly want a seat at the table. I'm tired of being ignored by the City of Ashland then left to react or to deal with whatever it is that's thrown my way. To be a part of this ad -hoc committee would allow me the opportunity to be proactive rather than reactive when making decisions about my community. Occupation: Business Owner and Property Manager Educational background: Bachelor of Science in Sociology - SOU Related Experience: Born and raised in Ashland -) and more specifically primarily living on the South end of Ashland, I believe I know this area well. I have strong connections to surrounding residences as well as business owners specific to this area. Availability: Despite having a business to run and a family I am mostly flexible. First half of June is busy for me as I have 2 kids graduating at that time (AHS and U of O) and a scheduled trip. Additional Information: Born and raised in Ashlanm. Signature: Trina Sanford * * * USER INFORMATION SubscriberID: -1 SubscriberUserName: SubscriberEmail: RemoteAddress: 66.241.70.76 RemoteHost: 66.241.70.76 RemoteUser: From: City of Ashland. Oregon To: Dorinda Cottle; City Recorder Subject: Application Ad hoc 2200 Ashland St Submitted Date: Monday, April 29, 2024 3:04:41 PM [EXTERNAL SENDER] * * * FORM FIELD DATA*** Name: Wendy Tanner Live in neighborhood: Yes Business owner in nei hborhood :No Address: Phone: Email: Social : Wendy Tee Dance affiliation: N/A Currently or in the past homeless: No Why serve on this committee : Neighborhoods in this area have been adversely affected by City decisions. I would like to be part of the solutions going forward. Occupation: Property Management/Social Dance Instructor Educational background: Cal Pol, SLO Bachelor of Science Mechanical Engineering Related Experience: Property Management? working with people Availability: With a regular schedule, I can be available. With reasonable advance notice, I can also be available. Additional Information : I have lived here since late 2006. Signature: Wendy Tanner *** USER INFORMATION *** SubscriberID: -1 SubscriberUserName: SubscriberEmail: RemoteAddress: 66.241.70.76 RemoteHost: 66.241.70.76 RemoteUser: ' •':•� Council Business Meeting May 7, 2024 Agenda Item Playwright Walk Initiative Brandon Goldman Community Development Director From Jennifer Chenoweth Associate Planner Contact Email address brandon.goldman@ashland.or.us Requested by Council ❑ Update ❑ Request for Direction ❑ Presentation ❑ Item Type Consent ❑ Public Hearing ❑ New Business ® Unfinished Business SUMMARY The Playwright Walk initiative aims to celebrate playwrights by placing plaques along city sidewalks that contain quotes from a variety of playwrights. Approval from the Council is sought for the project's implementation on City property or right of way. POLICIES, PLANS & GOALS SUPPORTED • Belonging through mutual respect and openness, inclusion and equity • Quality of life that underpins the City's economic vibrancy BACKGROUND AND ADDITIONAL INFORMATION The Ashland City Council is requested to approve the Playwright Walk project, enabling collaboration between Barry and Kathryn Thalden, Oregon Shakespeare Festival, Southern Oregon University Center for the Arts, the City of Ashland, and the Ashland Chamber of Commerce. This approval would facilitate the ongoing selection, production, and installation of plaques without further council action. The initial plaques will be funded through a generous donation from the Thaldens, with future installations expected to be sponsored by community members, businesses, or other organizations. Approval would also confirm that the use of public rights of way by this project is appropriate and supported, promoting continued community involvement and expansion of the Walk. This project aims not only to enhance the visual and cultural appeal of Ashland for residents and tourists alike, but also to offer quotes on the plaques that uplift the human spirit and delve into the human condition. By presenting these enduring themes, the Playwright Walk aspires to provoke reflection and foster a deeper connection among community members and visitors. The fiscal sponsorship from private benefactors and the Ashland Chamber of Commerce Foundation significantly streamlines the procurement process for the Playwright Walk compared to a traditional public procurement process or a request for proposals that the City might undertake for a City sponsored public art project. This accelerated approach enables the expedited production of plaques featuring selected quotes. The collaborative framework establishes clear parameters for the program: Oregon Shakespeare Festival (OSF) and Southern Oregon University (SOU) provide the quotations, SOU art students offer graphic design support, and the City of Ashland facilitates access to public right of way locations and manages the cataloging of the plaque inventory. This efficient coordination ensures that Page 1of3 •':•� Council Business Meeting all elements of the project are seamlessly integrated, thereby enhancing the cultural landscape of the community. Furthermore, the City could support this initiative by developing a "story map" tour of the Playwright Walk. This GIS-enabled self -guided walking tour would be similar to the existing Public Art map and would be hosted on the City's website, enhancing accessibility and engagement with this enriching experience. Any installation of plaques within public sidewalks must adhere to the requirements set forth by the U.S. Access Board and the Public Right -of -Way Accessibility Guidelines (PROWAG) to ensure ADA accessibility, particularly regarding the height of letters and changes in elevation. Additionally, the depth of the plaques must be flush with the surrounding sidewalk, and all sidewalk panels installed as part of this project must meet the specifications and standards outlined by the Oregon Department of Transportation (ODOT). The City of Ashland Public Works Department will provide guidance in the development of the prototype plaque to ensure compliance with these standards. The Public Art Advisory Committee and the Historic Preservation Advisory Committee have both evaluated the Playwright Walk proposal at their regular meetings and have each provided their endorsements. Additionally, the Public Arts Advisory Committee recommends that the final plaques be accepted into the Public Art Collection, and the Historic Preservation Advisory Committee has shown a strong desire to be actively involved in the review and advisory process for the final prototype plaque prior to its installation on the Playwright Walk. FINANCIAL CONSIDERATIONS Funding for the initial round of plaques for the Playwright Walk has been generously provided by a local philanthropist, ensuring the project's launch without financial impact on municipal resources. Additionally, the Ashland Chamber of Commerce Foundation has agreed to serve as the fiscal sponsor for the program, overseeing the financial aspects and further donations. At present, there is no direct funding request being made to the City. This arrangement allows the project to proceed with minimal financial risk to the city while leveraging private support to enrich the community's cultural environment. SUGGESTED ACTIONS, MOTIONS and/or OPTIONS Motion option 1: "I move to approve the Playwright Walk initiative as presented, allowing the use of City property and public rights of way for its implementation, and to accept the future plaques into the City's public art collection." Motion option 2: "1 move that the following amendment(s) to the Playwright Walk project are incorporated as follows: , and thereby allow the use of City property and public rights of way for its implementation, and to accept the future plaques into the City's public art collection. Council action is required to enable the Playwright Walk project to proceed utilizing public property or sidewalks within public rights of way; failure to approve this project will result in the project being unable to move forward as envisioned. Page 2 of 3 IF OFA F'M .'":.� Council Business Meeting REFERENCES & ATTACHMENTS Playwright Walk Concept Plan • PAAC minutes March 21, 2024 • HPAC minutes April 3, 2024 Page 3 of 3 Playwright Walk Conceptual Plan April 2024 ASHLAND 0 Oregon Shakespeare Festival. ABSTRACT This concept plan explores an idea to create a Playwright Walk in Ashland that will encourage locals and tourists to walk and explore a designated route, viewing plaques that celebrate a diverse range of local and famous playwrights from different periods and backgrounds. The quotes will offer insight into universal themes of life, love, struggle, and triumph. The concept is being made possible by fostering partnerships between philanthropists, local organizations, and government entities. 39Southern OREGON WUNIVERSITY Ilia❑ aaa en ASHLAND CHAMBER OF COMMERCE Summary and Background information This conceptual plan outlines a process for initiating the establishment of a Playwright Walk in Ashland, Oregon. The intent of a Playwright Walk in Ashland is to encourage locals and tourists to walk and explore a designated route, viewing plaques that celebrate local and famous playwrights. This proposal is a partnership between Barry and Kathryn Thalden, City of Ashland, Oregon Shakespeare Festival, Chamber of Commerce, and Southern Oregon University. The proposal is not city initiated, rather a private entity is bringing this idea forward. Funding for the first set of plaques would be through philanthropic donations. An initial meeting was held on January 12, 2024, to present the idea and discuss the next steps for moving the project forward. During the January meeting, Barry and Kathryn Thalden explained that they recently visited Iowa City, Iowa and were inspired by the Iowa City's Lit Walk, a literary walk where the sidewalks are Photo: City of Ashland sidewalk near Plaza and Lithia Park. marked with quotes and images of writers who have ties to Iowa. The markings are all unique in style and design. See last page for a few example installations of the Lit Walk in Iowa City, Iowa. Players The Thaldens, City of Ashland, Ashland Chamber of Commerce, Oregon Shakespeare Festival, Southern Oregon University Possible Email List Barry and Kathryn Thalden City of Ashland: Tonya Graham, Sabina Cotta, Bob Kaplan, Brandon Goldman, Scott Fleury, Jennifer Chenoweth City of Ashland Public Arts Advisory Committee: Ken Engelund Photo: Example of Lit Walk plaque set in sidewalks in Iowa City, Iowa 1 City of Ashland Historic Preservation Advisory Committee: Beverly Hovenkamp City of Ashland Chamber of Commerce: Sandra Slattery Oregon Shakespeare Festival Tim Bond, Tyler Hokama Southern Oregon University: Andrew Gay, Jackie Apodaca, David Bithell Photo: Mockup example plaque by Oregon Shakespeare Festival staff (February 2024). Concept Core Elements Plaques with Quotes: Install bronze plaques at various locations in a culturally vibrant area. Each plaque features a quote from a famous playwright that reflects on the human condition. • The selection of quotes to be suggested by the Oregon Shakespeare Festival in collaboration with the Southern Oregon University Theatre Department to represent a diverse range of playwrights from different periods and backgrounds, offering insight into universal themes of life, love, struggle, and triumph. • The design of the plaques for the Playwright Walk could be creatively assisted by the Southern Oregon University Art Department, ensuring a coherent style and vibrancy that resonates with the artistic and cultural ethos of the project. SOU art students may have the opportunity to work with a local foundry artist in the hands-on creation of these plaques. The Chamber of Commerce, in collaboration with the City, can strategically select key, highly visible locations for the plaques in Ashland, not only to showcase the significance of the Playwright Walk but also to assist in directing foot traffic through Ashland's bustling commercial areas, enhancing the vibrancy and accessibility of the community. • The Chamber of Commerce can (and has been approved to) receive donations for this project to the Ashland Chamber Foundation, a 501 c3. • The project is designed to reflect the City of Ashland's core Values: Belonging through mutual respect and openness, inclusion and equity, and Quality of life that underpins the City's economic vibrancy. Y op K ' Photos: Photos: Examples of Lit Walk plaques set in sidewalks in Iowa City, Iowa Interactive Story Map: The City of Ashland as a partner on this project could develop a Geographic Information System (GIS) Story Map that visitors can access online. The Ashland Playwright Walk would focus on the educational and interactive exploration of playwriting through technology and art, providing an engaging experience for visitors to connect with the timeless themes portrayed in theatrical works. • Tour Guide: The map acts as a digital guide, allowing users to explore the locations of each plaque in a logical, self - guided tour. • Playwright Information: For each plaque location, the Story Map provides detailed information about the playwright, including their biography, key works, and the context of the selected quote. • Multimedia Content: Incorporate photos, videos, and audio clips where visitors can watch performances of the plays, listen to readings, or view interviews and documentaries about the playwrights. • User -Friendly Interface: Ensure the Story Map is easy to navigate with Photo: Example of Lit Walk plaque set in sidewalks in Iowa City, Iowa 3 a user-friendly interface, suitable for a wide range of audiences, including students, tourists, and theater enthusiasts. • QR Codes: Each plaque features a QR code that links directly to the corresponding section of the Story Map. Scanning the code with a smartphone allows visitors to instantly access a wealth of information and multimedia content about the playwright and the quote on the plaque. Theme Ashland's Theatrical Legacy: Reflecting Humanity, Inspiring Community This potential theme for the Playwright Walk in Ashland, Oregon, captures the city's deep- rooted theatre tradition, focusing on selected quotes that offer profound reflections on the human condition. It aims to inspire and unite the community, celebrating our shared experiences and emotions through the timeless art of playwriting. Photos: Example gllit Walk plaques set in sidewalks in Iowa City, Iowa Example Quotes The following example quotes were provided by Oregon Shakespeare Festival staff in collaboration with Southern Oregon University Theatre Department staff. Additional quotes will be included from other playwrights like Lillian Hellman, Anton Chekov, Tennessee Williams, Henrik Ibsen, Karen Zacarias, etc. "Confront the dark parts of yourself, and work to banish them with illumination and forgiveness. Your willingness to wrestle with your demons will cause your angels to sing."- August Wilson 2. "One cannot live with sighted eyes and feeling heart and not know or react to the miseries which afflict this world."- Lorraine Hansberry 3. "1 have been interested in people living in the margins of society, and I do have a mission to tell the stories of women of colour in particular. I feel we've been present throughout history, but our voices have been neglected."- Lynn Nottage 4. "Let everything on the stage be just as complicated, and at the same time, just as simple as in life people are having a meal —just having a meal —yet all the time their happiness is being made or their lives are being broken up." - Anton Chekhov 4 5. "One must never lie. Art has this great specification one can mislead the public or even God; but there is absolutely no lying in art." - Anton Chekhov 6. "The artist must not judge his characters or their words. He must only be an impartial witness." - Anton Chekhov Timeline The project could be implemented in phases. • Phase I (Winter 2024-Spring 2024): Initial concept, coordination, presentations, designs, and approvals. Phase II (Spring 2024-Fall 2024): Design and casting of plaques Phase III (Fall 2024-?): Installation Next steps Cost Estimation: ➢ Obtain general estimates for the cost of producing and installing each plaque, considering materials, labor, and any unique design elements. Committee Presentations: ➢ Present the overarching concept of the Playwright Walk to the Historic Preservation Advisory Committee (HPAC) and the Public Arts Advisory Committee (PAAC), highlighting its vision and the broader impact it could have on the community. ➢ Seek preliminary approval and general feedback from these committees. Photo: City of Ashland sidewalk on Main Street 1. During the March 21, 2024, regular PAAC meeting there was a presentation of the Playwright concept and the following motion passed unanimously, "The Public Arts Advisory Committee endorses the Playwright Walk Project as a gift to the City from philanthropists, Barry and Kathryn Thalden, according to AMC 2.29.110 and as outlined in the attached Concept Plan. PAAC recommends approval Hof the project's concept] to the City Council and to include that the final plaques be accepted into the Public Art Collection." 2. During the April 3, 2024, regular HPAC meeting there was a presentation of the Playwright Walk Concept Plan, and a motion passed unanimously to support the concept of the Playwright Walk with the notion that they will be actively involved in the review and advisory process for the final prototype plaque prior to its installation on the Playwright Walk. City Council Engagement: ➢ Approach the City Council with a general presentation, supported by the positive responses from HPAC and PAAC, emphasizing the project's overall benefits and goals. Mapping and Permits: ➢ Explore potential locations and routes for the plaques and research any necessary permits or coordination requirements, especially for sensitive areas. Coordination with ODOT: ➢ Initiate discussions with the Oregon Department of Transportation for installing plaques in public areas, ensuring all regulations are met. Plaque Design Process: ➢ Develop a basic framework for selecting the content, materials, and design themes of the plaques, prioritizing durability, and relevance. This would be achieved in collaboration with Southern Oregon University, Oregon Shakespeare Festival, and Chamber of Commerce. ➢ Organizational Roles o Collaborate with Oregon Shakespeare Festival to leverage their expertise in theatrical arts and to gain insights into engaging the public with dramatic literature. OSF to provide curation and selection of playwrights and quotes. o Partner with Southern Oregon University for academic and artistic insights. SOU to provide artistic graphic design options for the selected plaques. o Work with the Chamber of Commerce to ensure the plaques contribute to local business vitality and are integrated into the commercial landscape of Ashland. Student and Community Involvement: ➢ Consider a design competition or program for SOU students and local artists, perhaps in collaboration with the Oregon Shakespeare Festival, to foster community engagement and creative input. As of 3/7/2024, SOU students to begin design process though art class starting in April 2024. ➢ Consider using a local foundry so that students can learn hands-on skills of making the plaques. As of 3/7/2024, local sculptor, Jack Langford will create a sample plaque for evaluation of process and expenses. ➢ Consider student created video to capture the art making process. Preliminary Specifications & Installation • Size and shape of plaques... coming soon • Height of letters in the quotes will need to meet requirements of the US Access Board and the Public Right -of -Way Accessibility Guidelines (PROWAG) to maintain ADA accessibility 0 Change in elevation (R302.6.2 Changes in Level) is an important factor. Changes in level of/a inch (6.4 mm) maximum shall be permitted to be vertical. Changes in level between 1/a inch (6.4 mm) and '/z inch (13 mm) shall be beveled with a slope not steeper than 1:2 (50.0%). Changes in level greater than '/z inch (13 mm) up to 6 inches shall have a 1:12 (8.3%) maximum slope. Changes in level greater than 6 inches (150 mm) shall comply with R407. • Depth of plaques in the sidewalk must be flush with the surrounding sidewalk • For sidewalk panels that are poured as part of this project, the standards/specifications will need to meet the ODOT Standard Specifications and ODOT Standard Drawings and Details Curtain Call Summary This project, under an established yet flexible framework, has the potential to evolve and endure through time, maintaining a dynamic canvas for creativity and adaptability, allowing it to continuously resonate with and reflect the changing tapestry of the community and the arts. Photos: City of Ashland sidewalks downtown. 7 Pralts Council Business Meeting May 7, 2024 Agenda Item Re-establishing Municipal Audit Commission AMC Chapter 2.11 From Mariane Berry Finance Director Contact Marian e.Berry(a ash land.or.us (541) 552-2015 Item Type Requested by Council ❑ Update ❑ Request for Direction ® Presentation ❑ SUMMARY The Finance Department desires to re-establish the Municipal Audit Commission which is authorized per Ashland Municipal Code Chapter 2.11. The Commission was disbanded during the pandemic due to lack of participants. POLICIES, PLANS & GOALS SUPPORTED "Protect, manage and steward the City's financial resources for generations to come." BACKGROUND AND ADDITIONAL INFORMATION Under AMC Chapter 2.11, the Municipal Audit Commission, aka "Audit Committee", was established as a means for the City Council to provide independent review and oversight of the City's financial reporting processes, internal controls, and independent auditors. The Audit Committee also provides a forum separate from management in which auditors and other interested parties can candidly discuss concerns. It also helps to ensure that management properly develops and adheres to a sound system of internal controls, that procedures are in place to objectively assess management's practices, and that the independent auditors, through their own review, objectively assess the City's financial reporting practices. Per AMC 211.010, "The Municipal Audit Commission is established and shall consist of four (4) voting members. Notwithstanding any other provision of the Ashland Municipal Code, four voting members shall be appointed by the City Council and shall consist of the Mayor or a Councilor, one Budget Committee member, and two citizens at large. The City Recorder shall be an ex-officio non -voting member." There is currently not a committee in place, nor a process by which to appoint members to the commission annually. Finance Staff recommends re-establishing the Committee. Once the Committee is re-established, Council would appoint members to the Committee by the June 4th or June 18th regular meeting in anticipation of starting the audit process for fiscal year 2024. A request to the community would be made to submit resumes to City Council for citizen appointment to the Audit Committee. Per AMC 2.11.015, in making the citizen at large appointments, the Council shall give preference to persons with accounting or auditing experience, background or expertise. And while it is not required, it would also be useful if such individuals had some public sector and/or fund accounting experience. Regarding time commitment, it is anticipated that 3-4 meetings of an hour to 90 minutes in length will occur between July -December. FISCAL IMPACTS N/A Page 1 of 2 �r .�':►� Council Business Meeting SUGGESTED NEXT STEPS The Audit Commission is re-established. Council appoints from within the body a member to sit on the Audit Commission. Council also appoints someone from the Citizen's Budget Committee. A process is determined to select two citizens to sit on the commission. The four (4) individuals are then appointed and approved by Council in a regular session prior to June 301h 2024. REFERENCES & ATTACHMENTS Attachment 1: Ashland Municipal Code Chapter 2.11 Page 2 of 2 Ak �r Ch. 2.11 Municipal Audit Commission I Ashland Municipal Code Pagel of 2 Chapter 2.11 MUNICIPAL AUDIT COMMISSION Sections: 2.11.005 Purpose 2.11.010 Municipal Audit Commission Established 2.11.015 Modified Terms and Qualifications 2.11.020 Duties and Responsibilities 2.11.005 Purpose The role and responsibilities of the Municipal Audit Committee were established in June 1991 pursuant to Resolution 91-16 and have been amended by Resolution several times. The City Council desires to codify herein the establishment of the Municipal Audit Commission (formerly known as Municipal Audit Committee). (Ord. 3003, added, 02/18/2010) 2.11.010 Municipal Audit Commission Established The Municipal Audit Commission is established and shall consist of four (4) voting members. Notwithstanding any other provision of the Ashland Municipal Code, four voting members shall be appointed by the City council and shall consist of the Mayor or a Councilor, one Budget Committee member, and two citizens at large. The City Recorder shall be an ex-officio nonvoting member. (Ord. 3003, added, 02/18/2010) 2.11.015 Modified Terms and Qualifications A. Terms. Notwithstanding any other provision of the Ashland Municipal Code, the terms of the Mayor or Council or City Recorder and Liaison Budget Committee member shall be for one year, each expiring on December 31 each year. All other terms shall be as provided in AMC 2.10.020. B. Qualifications. In making the citizen at large appointments, the council shall give preference to persons with accounting or auditing experience, background or expertise. (Ord. 3100, amended, 2014; Ord. 3003, added, 02/18/ 2010) The Ashland Municipal Code is current through Ordinance 3229, passed December 19, 2023. Ch. 2.11 Municipal Audit Commission I Ashland Municipal Code Page 2 of 2 2.11.020 Duties and Responsibilities The Municipal Audit Commission shall be responsible to: A. Recommend to the council an independent firm of certified public accountants to perform the annual audit of the City. B. Analyze and report to the council significant findings in the annual audit report and make recommendations regarding such findings. C. Make recommendations, if any, to the council regarding the following financial documents: 1. Annual financial statements, 2. Management letter submitted by the independent auditor, and 3. Response to management letter submitted by city staff. D. To effectuate the duties and responsibilities of the Committee, the Committee may require the presence of any city official at its meetings. (Ord. 3003, added, 02/18/2010) The Ashland Municipal Code is current through Ordinance 3229, passed December 19, 2023. Disclaimer: The City Recorder's office has the official version of the Ashland Municipal Code. Users should contact the City Recorder's office for ordinances passed subsequent to the ordinance cited above. Hosted by Code Publishing Company, A General Code Company, The Ashland Municipal Code is current through Ordinance 3229, passed December 19, 2023. ASHLAND A Proclamation Celebrating Asian American Heritage Month Whereas: The month of May was designated as Asian American and Pacific Islander Heritage Month in 1992 to recognize the innumerable contributions, vibrant cultures, and rich heritage of Asian Americans, native Hawaiians, and Pacific Islanders. As some of the fastest -growing racial and ethnic groups in the nation, these communities represent a multitude of ethnicities, languages and experiences that enrich America. Whereas: Asian Americans and Pacific Islanders have lived and worked in Oregon for more than 200 years, contributing to the state's rich history, economy, and culture. Their history in Oregon is marked by a struggle for freedom, equity, and justice, prevailing over the adversity of exclusion, persecution, incarceration, and disparities. These populations have helped advance Oregon's prosperity through their contributions to all fields of education, business, the arts, economic development, science, and technology. Whereas: In Ashland, Chinese laborers built the railroad linking southern Oregon to the rest of the country. We have recognized that major contribution, through the public art sculpture titled 'Golden Connections' in Railroad Park. Whereas: 1 in 3 Asian American, Native Hawaiians and Pacific Islanders have faced hate for their identity within the past year. As we celebrate these populations, we must redouble our commitment to combating the surge of anti -Asian hate crimes. These acts are wrong; they must stop. NOW, THEREFORE, I, Tonya Graham, Mayor of the City of Ashland, Oregon, on behalf of the City Council, do hereby acknowledge the month of May as a time to celebrate the contributions of Asian Americans and Pacific Islanders to our culture and collective history. I call upon the people of Ashland to observe this month with appropriate reflection and learning and make time to visit Railroad Park and Golden Spike. In Ashland we are Better Together. Dated May 7, 2024 Tonya Graham, Mayor 4QA- I A 1, 4 Alissa Kolodzinski, City Recorder C I T Y OF H LAN D � Tve#w& A Proclamation in Honor of National Historic Preservation Month 2024 WHEREAS, historic preservation is an effective tool for managing growth, revitalizing neighborhoods, fostering local pride, and maintaining community character while enhancing livability. WHEREAS, the historic houses and buildings of Ashland help make our city unique and provide links with aspirations and attainment of the City's pioneers and their descendants. WHEREAS, these fine examples of nineteenth and twentieth century buildings contribute to an appreciation of our heritage. WHEREAS, historic preservation is relevant for communities across the nation, both urban and rural, and for Americans of all ages, all walks of life and all ethnic backgrounds. WHEREAS, it is important to celebrate the role of history in our lives and the contributions made by dedicated individuals in helping to preserve the tangible aspects of the heritage that has shaped us as a people. WHEREAS, National Historic Preservation Month is in May. Ashland has selected the week of May 13th - 19th, as Historic Preservation Week. Ashland's celebrations are co -sponsored by the City of Ashland's Historic Preservation Advisory Committee and the National Trust for Historic Preservation. NOW, THEREFORE, I, Tonya Graham, Mayor of the City of Ashland, Oregon, on behalf of the City Council, do hereby proclaim the month of May 2024 as National Historic Preservation Month and call upon the people of the City of Ashland to join their fellow citizens across the United States in recognizing and participating in this special observance. In Ashland we are Better Together. Dated this 7th day of May 2024 Tonya Graham, Mayor May 6, 2024 An Open Letter for Presentation to the Ashland City Council Re: The financing of a proposed new water treatment plant Councilors: I am a retired civil/structural engineer with experience exceeding 50 years in responsible charge of very large projects, including wastewater treatment. I am concerned the City may be making a significant mistake proceeding with the currently designed project. Council has previously approved acceptance of a State offer of a $75 million loan to finance the new plant. While the offer comes with currently generous terms, it is my opinion that you do not have adequate information to perform your fiduciary duties to the City to accept this offer. I will be voting for the petition to allow time for reconsideration. I have experience with project costs rising well beyond expectations as have most project managers. I know that savings are nearly always possible, especially when there is time for reconsideration of the current design. Even in instances where the budget has been maintained, Value Engineering (VE), usually leads to savings —often significant. Based on the Public Works Director's presentation, he is set to green - light this portion of the contract with the consultant. But more intensity is required. I believe the VE effort should be removed from the consultant (NIH) and a strongly augmented VE budget and scope must be approved by the Council for a separate and independent VE contract. The estimate for the project has grown to a point that PW expects water rates to rise 80% to pay for even this reportedly attractive financing offer. It is not clear that the added staff, pumping, and chemical supply and disposal have been factored into these rates. The product of such a VE effort should result in a formal report with recommendations for possible savings. The reason for a very large VE effort is indicated by the currently proposed project capital and operating cost price tag. Some of the reasons for the increases that must be addressed in the report are: • What justified the new plant? Is it the only solution? Water may be available at some cost from Medford. Is the service area population growth projection currently supportable? Algae can be treated in the reservoir with aeration. • Site relocation. The existing site as well as the proposed relocated site are difficult for construction due to the terrain, access, and geology. The existing plant site has been flooded at least twice —not acceptable. But has the cost of a training/flood wall or other improvements been considered compared to the cost of relocation? Recently? • Design duration. The project has been under design for 12 years under the direction of three PW directors. The project has been approved in process by 3 mayors and 4 or 5 councils, 3 city managers, and 1 city administrator. It is not clear that the necessary continuity has been there. Whatever the reasons, the final product is suspect as to cost. • Degree of treatment. Are only the legally required treatment unit processes been incorporated in the design? Should there be anticipation of possible future requirements? • Hydraulic design. Is the project expected to start at day 1 (after 2 or 3 years construction) to meet the demands of 30 years? (So the current ratepayer is burdened with the cost necessary 30 years from now.) This is related to; • Staged construction. Would it be possible to design assuming an unpredictable future, constructing the necessary for, say, 10 years out with an expectation that added equipment will likely be required? But with no current expenditure beyond that. I hope and expect the above proposals will be welcomed by PW. There is no fault here. We've all had projects that went sideways. As Councilors, I hope you are able to support PW in this positive direction. Thank you for your attention. Regards, David Helmich, PE (Ret) 468 Williamson Way Alissa Kolodzinski From: City of Ashland, Oregon <administration@ashland.or.us> Sent: Sunday, May 05, 2024 10:17 PM To: City Recorder; Dorinda Cottle Subject: Council Public Testimony Form Submitted [EXTERNAL SENDER] *** FORM FIELD DATA*** Full Name: Erin Carney Moline Phone: 971-645-7799 Email: erincarneymoline@gmail.com Meeting Date: 5.7.24 Type of Testimony: WRITTEN Written Testimony: Dear city councilors, I write to ask you once again to put a ceasefire resolution on the agenda. It feels as though the council continues to act like it has acted in this capacity, it has not. Period. Stand on the right side of history. Name this genocide. Support the members of your community who are directly affected by this and calling for an end to this horror. Thank you, Erin Moline *** USER INFORMATION *** SubscriberlD: -1 SubscriberUserName: SubscriberEmail: R e m oteAd d re s s: 66.241.70.76 Re mote Host: 66.241.70.76 RemoteUser: Alissa Kolodzinski From: Dave Helmich <dhelmich@icloud.com> Sent: Sunday, May 05, 2024 12:37 PM To: City Council Subject: Water Treatment Plant [EXTERNAL SENDER] I will be presenting this on Tuesday: May 6, 2014 An Open Letter for Presentation to the Ashland City Council Re: The financing of a proposed new water treatment plant Councilors: I am a retired civil/structural engineer with experience exceeding 50 years in responsible charge of very large projects, including wastewater treatment. I am concerned the City may be making a significant mistake proceeding with the currently designed project. Council has previously approved acceptance of a State offer of a $75 million loan to finance the new plant. While the offer comes with currently generous terms, it is my opinion that you do not have adequate information to perform your fiduciary duties to the City to accept this offer. I will be voting for the petition to allow time to reconsider. I have experience with project costs rising well beyond expectations as have most project managers. I know that savings are nearly always possible, especially when there is time for reconsideration of the current design. Even in instances where the budget has been maintained, Value Engineering (VE), usually leads to savings — often significant. Based on the Public Works Director's presentation, he is set to green -light this portion of the contract with the consultant. But more intensity is required. I believe the VE effort should be removed from the consultant (NIH) and a strongly augmented VE budget and scope must be approved by the Council for a separate and independent VE contract. The estimate for the project has grown to a point that PW expects water rates to rise 80% to pay for even this reportedly attractive financing offer. It is not clear that the added staff, pumping, and chemical supply and disposal have been factored into these rates. The product of such a VE effort should result in a formal report with recommendations for possible savings. The reason for a very large VE effort is indicated by the currently proposed project capital and operating cost price tag. Some of the reasons for the increases that must be addressed in the report are: What justified the new plant? Is it the only solution? Water may be available at some cost from Medford. Is the service area population growth projection currently supportable? Algae can be treated in the reservoir with aeration. Site relocation. The existing site as well as the proposed relocated site are difficult for construction due to the terrain, access, and geology. The existing plant site has been flooded at least twice —not acceptable. But has the cost of a training/flood wall or other improvements been considered compared to the cost of relocation? Recently? Design duration. The project has been under design for 12 years under the direction of three PW directors. The project has been approved in process by 3 mayors and 4 or 5 councils, 3 city managers, and 1 city administrator. It is not clear that the necessary continuity has been there. Whatever the reasons, the final product is suspect as to cost. Degree of treatment. Are only the legally required treatment unit processes been incorporated in the design? Should there be anticipation of possible future requirements? Hydraulic design. Is the project expected to start at day 1 (after 2 or 3 years construction) to meet the demands of 30 years? (So the current ratepayer is burdened with the cost necessary 30 years from now.) This is related to; Staged construction. Would it be possible to design assuming an unpredictable future, constructing the necessary for, say, 10 years out with an expectation that added equipment will likely be required? But with no current expenditure beyond that. I hope and expect the above proposals will be welcomed by PW. There is no fault here. We've all had projects that went sideways. As Councilors, I hope you are able to support PW in this positive direction. Thank you for your attention. Regards, David Helmich, PE (Ret) 468 Williamson Way Alissa Kolodzinski From: City of Ashland, Oregon <administration@ashland.or.us> Sent: Tuesday, May 07, 2024 9:47 AM To: City Recorder; Dorinda Cottle Subject: Council Public Testimony Form Submitted [EXTERNAL SENDER] *** FORM FIELD DATA*** Full Name: Rowan Johnson Phone: Email: shjohnsue88@gmail.com Meeting Date : May 8th Type of Testimony: WRITTEN Written Testimony: I'm urging the city council to call for an immediate and permanent ceasefire in Gaza. With the ground invasion of Rafah, the one safe place in Gaza strip, it is necessary that we in the heart of the empire condemn the slaughter of innocent Palestinians. Thank you. *** USER INFORMATION *** SubscriberlD: -1 SubscriberUserName: SubscriberEmail: RemoteAdd ress: 66.241.70.76 RemoteHost: 66.241.70.76 RemoteUser: SPEAKER REQUEST FORM 1WEIA Submit this form to the meeting Secretary prior aeffe ,c��,ti to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: 5/7 2 Name: (Please Print) M C' �0UV\ u, e, ro Ashland Resident: D/YES ❑ NO City: Agenda Topic/Item Number: Public Forum Topic (Non -agenda Item): C \\wi o\k C e i Y C 0\,\r,►,, c4 Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. . SPEAKER REQUEST FORM ,� Submit this form to the meeting Secretary ac� prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name: (Please Print Sher i f-c�I S Ashland Resident: YES n NO City: Agenda Topic/Item Number: Public Forum Topic (Non -agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM ,am Submit this form to the meeting Secretary a%E,L prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: eDI,�2��� Name: (Please Print) c. 1-Drtg [W Ashland Resident: YES [2 NO City: j �c(,,Vj UV Agenda Topic/Item Number: Public Forum Topic (Non -agenda Item): Ce&,5e. if- . / Divt�,VmtANk Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name: (Please Print) JJ- V) T I Ashland Resident: 0 YES ❑ NO City: Agenda Topic/Item Number: Public Forum Topic (Non -agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. 4& SPEAKER REQUEST FORM /r Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name: (Please Print) Ashland Resident: YES InJ NO City: njf> A±UM Agenda Topic/Item Number: Public Forum Topic (Non -agenda Item): T f e c.S t -p- >st I Cca� of i �rt_ Please respect the order of proceedings and stric ly fo-ITOth the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM ,Aft Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name: (Please Print) QAh�h i nee McC��lh� h Ashland Resident: \Q YES NO City: Agenda Topic/item Number: Public Forum Topic (Non -agenda Item): NA ��all k( �O'V (_�) pochage Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. . SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: j j 0� Z� Name: (Please Print) K � � V-o' )2- Ashland Resident: 0 YES ❑ NO City: Agenda Topic/Item Number: Public Forum Topic (Non -agenda Item): C-\ WCA%, P ky Po I (c R Please respect the order of proceedings and strictly foll w the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM ,� Submit this form to the meeting Secretary a �la prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: 5 /-7 /2y Name: (Please Print) &� -SamQ�iSo� Ashland Resident: EfYES ❑ NO City: Agenda Topic/Item Number: Public Forum Topic (Non -agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: � 1 b ( Name: (Please Print) Ashland Resident: ©XES NO City: Agenda Topic/Item Number: Public Forum Topic (Non -agenda Item): it Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM or 41 Submit this form to the meeting Secretary prior 6 de& %�e� to the discussion item. ])You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: 5/ l A Name: (Please Print) a,,o do Ashland Reside YES NO City. Q Agenda Topic/Item Number: Public Forum Topic (N n-agenda Item): Please respect the orde of proceedings and stri ly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior f to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name: (Please Print) Ashland Resident: (ES NO City: r: i► � QS1�- ublic Fo on -agenda Item). P , lease r pe he order of proceed" gs and strictly follow the directio of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM ,jft Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name: (Please Print) Ashland Resident: [D.-'YES NO City: Agenda Topic/Item Number: Public Forum Topic (Non -agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. SPEAKER REQUEST FORM Submit this form to the meeting Secretary prior to the discussion item. 1)You will be called forward when it is your turn to speak 2) State your name and speak clearly into the microphone 3) Limit your comments to the time allotted 4) Provide any written materials to the meeting Secretary 5) Speakers are solely responsible for the content of their statement Date: Name: (Please Print) '7- O N� Ashland Resident: YES ❑ NO City: Agenda Topic/Item Number: Public Forum Topic (Non -agenda Item): Please respect the order of proceedings and strictly follow the directions of the presiding officer. Behavior or actions which are loud or disruptive are disrespectful and offenders will be requested to leave. Disclaimer: By submitting this request to address the Public Body, I agree that I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow procedure my speaking time may be terminated, and I may be requested to sit down or leave the building. O Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. Pei t +4' -L 5 peon who cfre f 9 Q KY 50 hc,O fog +kh� 4 i+-Lc r Thank you, To: LE Oland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification a N S d _ O. . ,I L C'3 OTIORgrommplow$ FAT loft L ,"-= - rii ra W, I SUPPORT THE d forF�, CLIMATE &CLEAN AIR POLICY ,1 PACKAGE! O d o olle3lllalaal3 aol 41noA puel4sd * u011eall43013 jol 41noA puel4sd * uo11e311!al30l3 aol 41noA pUel4sv Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. To: Thank you, Ashland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification � a O N f0 y W I � O 1 t ,�.. I SUPPORTTHE for CLIMATE & CLEAN 1C AIR POLICY Y►. „ 1 PACKAGE! L W � � C � w O 1 m o �' ro t a �x uoileailu;aal3 jol 4tnoA pue14stl * uolte3ilu13a13 aol g;noA puelgstl * uoite3l;ufoal3 aol 41noA pUel4stl Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. Ut1 4 a Av 11W - av-� -/ZO ��4 - 0,11L� x"d Thank you, To: I Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. G u s A Qp I i OW'-S ore Thank you, ,N 'o4 5 F �4 fV ft) U Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. Li L-f �o c-t for i,,�c� c- ��o���sS Or&t n0.Y\CCe Wel i l L neUQ- r � , + thee tocxl 5 0 � t ie- Gzf�, p -F"f a Ce �e Yle r, e 1n 5 y�Thank you, 0 n S 4- r V �CIL �r� � t To: Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. Thank you, I _J q q5 3% C 0 Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. 7(-" f h Xn� cl� IT-N Q<� Thank you, 0 To: I■ Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & CleanAirPolicy//Package. ���✓ /CIO U�P d � Qi To. //,;Z Thank you, E Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. We O W e %t -b Ous. — c0 tnMt�9t7 i� 11�'� escr�� �b PJRS��, r�©L�St ✓lq To : NOX e )tE-Gtoq,s -fie cis fOe-a r) aE �,1 s- ez- 1 1 Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. N(�( Cti ��il due �s Thank you, To: 1- Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. Na� To: Thank you, 1 21 I �er h�a�. 0 WA • Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. �J ,a) 300 J Thank you,Rpzj") t To: u■ Ashland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification c 0 N - C c c .a a. a d a ^, I SUPPORT THE a for �lYtnr; CLIMATE & CLEAN * �°�t• r CIA a AIR POLICY y 0 1 PACKAGE! 0 L I � s +- m m o r c .+ � �+ a uolle3illal3al3 aol 4;noA pue1gsd uoilea llu4aal3 aol 411`10A pue14sd uolde3lllalaal3 and 43noA PUe14SV Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. N)90 r JFC4 vi �- S�� CA-fmoC6 �x VS (01 0, V Lf, +,-t, ('�� i +K" Thank you, To. 1 0 _ rl. 0 Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. To: Thank you �� I 1,VAO?,j II 3% 0 Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. PI -e6t4,e �dr pear t '15 mgch needed climate Pdckw#t, + fih� y0�cnq peoP1-& wke are ��ht;►�g so Jed% for tti, S q- th Thank you, TackSon $�n95 To: 0. Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy ackage. +d do To: Thank you, s� L 0� 0 . rl. L Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. " , l/ v I koa,,� \� SD \ObfkMn Wt� -�- KDrZ- or�- -1vk5 Thank you, j ��CJ�II ,� � ,V � To: Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. �ra�r s " Thank you, To: " BUT c ll J Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. W ,- QS Cry Wvv&4- bje ne eyj PO ►� OL Zr ' A-U rp Thank you, I " To: (�N��Cci W,t1 r. C 0 Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. L c o-M W hnk OkOl (a (� cf Thank you, J(IlA To: Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. To: Thank you, C 0. Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. a 1> ^-c LL-\.) U U )0. ' c i Sk can o.l� b �- Thank you, I Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. I W a�� N--a \��2 To: r 9-V\QA � Thank you, n4k 4Z7 O J Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. WC1 & Y)-,CE �n kac Ck Thank you, To: u Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. c7�G� Thank you, To: LI Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. V\1 To: Thank you, QSs � ca II 0 Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. ffitoo L\(-tTW". %tkMt WAIX*" ENE tfNascgQE o4 NLA6vk (MV LmLott�p ftw) GtktN E, e 'DfA--TXCALK . N° ^� e^ V "E b � A5ftO D t vvk-f n "To Atn orl 1b PKtvcrc I-1% T�E�RI�+� �orJ o�00tt RL A1`i� 4 � R C�cs CM�Ss,ors 5. S�CoN�PcRwt 0� b5,lWn M'jv 4�9 P( MA)t q\T"� ol" Icy 1 1 [ i L A 0 W L i ID I" I N tAMk UlAHu,;4 T'o &wt- wrcRT \ (A0 , AS M -' K5 gip %?, ME WA44 � Wns IAOR �,- Thank you, To: low �-qqqqq Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. To: Thank you, keb 0 Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. ezk S3vc� fi� Ovid o 44-e--s seli se i nC,P� }�VeS 40 rlAov Q— Y,,� 4v Thank, 6 T �� To: II 0 Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. ck 5 S � Thank you, UJOLVG5 To: Q .\a� a� I� 1 VL ayA ct Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. and �)IeA ,re a ClP.�rn&nd Sao sej)vn Q�s�','r, Thank you, 477 fbOAY To: LE 0 Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. Vs�Y15 �aS ��\lG,n�eS To Thank you, E Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. �J, Ckt) &� Thank you, LE To: al� - -"-Mqq 0. Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. I a wt qn A4 ki tC4 ✓t� v'atiJ Thank you, Cl�✓l5 (,.l���d-�� To: 0 Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. � Oque v'd reS�dert W��1 -find n Si .t �' O n -"o electric_ d rpi,14n L es, Thank you, I J—ct �50 L S To: 4shland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification MP H = a � o v heic 0 d, m - en r I SUPPORT THE t th for CLIMATE & CLEAN AIR POLICY PACKAGE! a a m s =_ 3 n• OI rr � O uoifealVAPal3 and 4fnoA pupl4sV uope3ld1a13al3 and 4;noA pue14sd u01dealdla13013 aof 4jnoA pUel4stl Dear Ashland Cit y Councilors, / I'm writing to urge you to pass the Climate & Clean Air Policy �ackage. To a do ik �a/njk y u,�.. shland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification _ n N Gf t � � C O I SUPPORT THE for "� CLIMATE &CLEAN F�Ct AIR POLICY PACKAGE! N ` • O uolfeoylafaal3 ao► 43noA pUel4sd * u011e31;ia10313 aob UfnoA pue14sd * u01le31;laf3al3 aol UluoA puel4stl Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. �CHa�IeS "1' 7 sz-o Thank you, To: Ashland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification O 01 t) � 6% O CA C W � � 61 M L m Y = I SUPPORT THE V�h f0�� CLIMATE & CLEAN LY1#6 AIR POLICY H 4 PACKAGE! a W c o � m C o � t O Q � uol;e3lllal3al3 aol 4inoA puelystl * uol;e3llulaa13 aol ►IdnoA pu¢lysd * uolleal 43al3 and 4inoA pUel4stl Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. Ast,.-i�o� S (A- GWV1 �F To: L I Ashland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification I SUPPORT THE CLIMATE & CLEAN AIR POLICY PACKAGE! u04e3ifu13al3 aof 43noA pue14sd * u011e3l;la13al3 aof 4;noA pue14sd * uol;ealf J13al3 aof 43noA pupl4sV Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. leave- qq 1 MR �s Thank you, Al e 4oym /11�h �Rvo To. Ashland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification c _ a �v V V Lw � s, � O C -etc I SUPPORT THE N f or ��, d CLIMATE & CLEAN 0 AIR POLICY ' PACKAGE! a C Y m Y • M IC N u01ae31;uj30l3 aof ylnoA puelgsd * uolfeai;uf3al3 A01 ulnoA PUel4stl * u01;ea1flJl30l3 aof UlnoA pUel4stf Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. ►(Y\ . v a Vjdo,n-.e l er► �1 ovr}A OCW--c As 11 a nd yar"%d eA-t Cleayx -a-% v- a►16 C i,r'aje rleaSe�. Thank you, I VC, V�d�,���, To. Ashland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification a n O H .. _ =r D � rn W t�fr J. �t rF _ r � r I SUPPORT THE a nth fore, CLIMATE & CLEAN AIR POLICYCA PACKAGE. W c' w o O io � r G f0 d• H O. a � uolfeaifupa13 aof 4;noA pue14sq * uoi;e3lfua3al3 aof 43noA puel4stl * uol;e311143013 aof 43noA PUe14SV Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. Thank you, �Il ,L7 To Ashland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification � A _ o m I SUPPORT THE CLIMATE & CLEAN !Ytnt"col'j- AIR POLICY a PACKAGE! O C P'1 7 (p r .y O � � G C •+ x = uoiteallulaal3 aol 43noA PUe14stl * u011011u13a13 Hof ytnoA pue14SV * u0ile3ilpoil3 aol 4anoA PUel4stl Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. To: V ` ow Thank you, -I:hA (vO44A2(- I Ashland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification 17 ? V d V= 7 y � O ,�V1 •O s � +� m o � 100 I SUPPORT THE forD CLIMATE & CLEAN a �rfhficol" AIR POLICY a� N •L �. a PACKAGE! LL.1 C �' .•r L ` � � M o � c av �i y ti a � uolieolIHM13 col 43noA pUelustl u011ealll43013 JN 43noA puelysd uoUal;ufaa13 aol gjnoA pUel4sv Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. 1 Thank you, u To: II _ 3�. C 0. Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. Z C/OLL ,, e a -Tu!-v C o F fus C-6 �,, n5 tqbgt�ltr 0 Cv0. C(ecv\e i eak4,%,., v 6 �c wle hf. Ta Wort lLUCV, Thank you, )01,� , �4e,4- To: Ashland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification C - 4 f0 - V p a+ W � c c c j 1 I SUPPORT THE a �h for E CLIMATE & CLEAN ,rj tl AIR POLICY y PACKAGE! V W - o L t+ �. �. O o 1 R O > �C n C) L N a O7 H � * k u011eal;l43013 and 43n0A pUel4stl u01;e31dlal30l3 and 43n0A puel4stl * u0l1e3idu43al3 and 43noA puel4stl Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Cte1a�n,�Air Policy Package. Q11 fi C0 G( CI?Qvler �j CPM1 0 COW 1�I;pUro�ble dc,�wlu�.e So (1�N' Gb M(ATr/ vet. hGt� of Gad U 1 I -IOT Thank you, vv-c C U o , V%Atlbt �l�e�l� To: u�- I1 Ashland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification I SUPPORT THE CLIMATE & CLEAN AIR POLICY PACKAGE! u011eo1pipal3 and 43noA Puel4sd * u011poldlala013 Hof 44n0A pue14sd * uolfeal; AW13 and 43noA puel4stl Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Packkage. W JJ0j4l� Thank you, To: Ashland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification c O n N GO.i d I L m I SUPPORT THE fork, CLIMATE & CLEAN a ��tMico� AIR POLICY cc ►., °� PACKAGE! a o tm Y n � 1 H L a O' � u01104!43013 aol y;noA puelysn uolde3ldlaj3al3 aol 41noA puelgsV M u013e31llad0al3 and 4lnoA pUelUstl Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. To: Thank you, ► ce 6 vow Sic l , ha/lvo, (Le)" a c) Y%"",') - ca v� _ 3�. Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. To: Thank you, ��v C 0 Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. ger,y-- s0P�O-fJ- � 1 ✓� a J r �r-eSi. Thank you, d—McK To: LE -'' zz C Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. To: Thank you, C rlr C 0 Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. To : Ic V PAJAJ OLLI r- Thank you, Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. Ova I:- j T an , 'C \ C OS jz I] To: C Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. eVtaw "r Thank you, To: LE F Dear Ashland City Councilors, I'm writing to urge you to pass the Cli mate & Clean Air Policy Package. ►--E . Ll� a V-0, (s^ ►ter e C4- Thank you, To: Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. To: ThanN M1 �101 0 /A rl Dear Ashland City Councilors, I'm writing to urge you to pass the CU I & Clean Air Policy Package. 14 IV Loci. Thank you, 0 g( To: 0I Ashland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification � a c =r o m w a M w , f:0) O r CD I SUPPORT THE a a for t�, d CLIMATE & CLEAN nth AIR POLICY y PACKAGE! y C L O C O � V C e� f0 CI a � u011e3IV113013 and y3n0A puelysd * u013e31d1ad3al3 and 4;noA puelysd * uolfeaiflat3a13 ao► 43n0A PUel4stl Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. To: Thank you, Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. To: Thank you, 0 Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. i 6e,Tl U FCO Pic Lr cji�; Thank you, To: Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. WO,vA- 0. Gott'-� ?,q z Thank you, To: �I 0 Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. #4GFl"':76,( C- C_ '(' W & CAS WG f— IL -1-0C-)C--1 H� To: ICJ 611t) V 12U" _ r 5, 46U2 PosI-tv/,j� Thank you, I</M6C-C-6-"-/- ;000 it �` Dear Ashland City Councilors, i'n i writing to urge you to pass the Climate & Clean Air Policy Packag . Thank you, LE 0 Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. To: Thank you, In _ r.. E Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. To: Thank you, n 0 C 0 Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. To: Thank you, -1 _ r-. F Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. rn �7C O\f 1Fe c-4-S (4S (�Ljr Thank you, To: 0 Ashland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification � O{ v+ a H S U _ 01 O. U ♦a.l 1� ���7 �' 40 C -mow o 1 I SUPPORT THE for CLIMATE & CLEAN AIR POLICY y PACKAGE! o d W C o m r c Its - CD �+ L Q O. uolieDldl113013 and ginoA puelysd uoliealdlaiaa13 jod 4dnoA pUel4sv uoiteaiflai30l3 and 43noA pUel4stl Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. wad �e►� ,�AePWs Thank you, ►ice To: Ashland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification C ++ a N 01 U d = G 0 I SUPPORT THE a h for ��Ythfi CLIMATE & CLEAN o Y � 1' AIR POLICY F ^ PACKAGE! U W ` = Y � � n f. f0 d _A N Q � M, uol;e3l;u;3a13 aof 4tnoA puelysd * uoimipmal3 aol 4lnoA puelystl * uoilea1fu13013 ao; 4inoA pUel4stf Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. r GJOU\A tIL� A Thank you, To: LE Ashland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification c a co m U = U tt O � W �ttL C u,f�1� .. L `L (��`� '" 1t co �I SUPPORT THE R � y jot �l, CLIMATE & CLEAN :,.4, �ttar��o� AIR POLICY d PACKAGE. rVI o �. CD y .+ a c t � 41 O Q 7 # �F uolteoijppa13 aof 43noA pue14sd * uoitealfla43013 aof 43noA puelgsd * uope3i1p;oa13 ao; 43noA pUel4stl Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. =i. wanl- It-Htv-1toy► —tQ 1%Ve, in c1 -AA To: Thank you, J in, shland Youth for Electritication x Asniand Youth for tiectfiticauoA * Hsmdnu tuuui iur OULU 9 duun a _ _ y � 7 G � O i , S a _ �. I SUPPORT THE: m CD a h for CLIMATE & CLEAN AIR POLICY V PACKAGE! �:1 0 y s o _m (p 0 c fp � M = Q O. uolde3l}ia;3a13 and UdnoA puelysv * uol;ealdla13013 and ►ItnoA puelysd * uolaeol;la33313 and utnoA puel4sv Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. ta-% Wylu �V' CGS w ` .. iv-b-u Wt �vjk Thank you, L�_,V, an r t To: Ashland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification � a O N A C� d L 1 rn fD I SUPPORTTHE for ��, CLIMATE & CLEAN AIR POLICY c a w PACKAGE! a u �� • O � C 0 m 0 eb r f0 C1� a � uoi;eaifutaal3 joi 43noA pUel4sd * u01te31;u13al3 Aoi 4tnoA pUel4stl * UolteDldlat3013 aof 43noA PUe14sv Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. To: Thank you, Ashland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification e j y 'L a W c R I SUPPORT THE f0r ��� CLIMATE & CLEAN AIR POLICY /� PACKAGE! W 'y L � S a+ m 7 O tp C =+� O7 L 'y N d o. u01;e31PJ13a13 and 43noA pUel4stl uo1;e31duj33l3 aef 41noA pUel4stl uoi;e3ldla33913 and LIMA puel4stl Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. Gi Ao \�1Thank you, vvt S > 1u { �01 A�ue\ To: Ashland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification 'K N. I SUPPORT THE CLIMATE & CLEAN AIR POLICY PACKAGE! u011e31du1aal3 and 43noA pue14sd * u01401;la13al3 and 400A pue14sd * uope3ldia;3al3 and 43noA Puel4stl Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. fm V k. r' C W o-w � Ci Q C.,V-\ A"�- Thank you, To: n Ashland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification o n w m V w C y � c O �fC ; C R v SUPPORT THE: 0 a ,nth CLIMATE & CLEAN d ,fore, \{tMlcor- AIR POLICY PACKAGE! a V N W _ C O C _L o co n C � n a � uo1ie31dla;3al3 and y3noA pUel4sd uol;ealdl43013 and y3noA puplUstl M uoldeoldla;aal3 and 43noA puel4stl Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. To: Thank you, U 4 Ashland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification c n o w � n w �/��A^ iT o } r 1 SUPPORT THE Ln -cx��� fot�i CLIMATE &CLEAN ���YtdtKor AIR POLICY PACKAGE! 1 ".010 �-4 0 0 a C7 fa a+ to O Q = c uolje3ipAj3al3 Aol 43noA pue14sd * u01je3iluj3al3 Aol 4inoA pue14sd * uoP1311P13a13 aof 41noA pUel4stl Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. /ILF YW PEWC-, THE rUTv19c UErElUG& 6A) Thank you, IKON Ashland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification c o n R =r ca � C a a o W L '+ CD SUPPORT THE y nth ford CLIMATE & CLEAN 4 cA�M��r AIR POLICY PACKAGE!CL cc w c t m a o � c UORe9111.l13011 pi 11no1 Uyipysw v Vo11p'111111Oa17 �^ �nnni nupu��y r.� e..v. -. Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. r G V1ey,� e 'p,�3 Thank you, To: in Ashland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification = a O = R � Cs 7 o �\YT,r 0 V* I j-1 r I SUPPORTTHE y J CLIMATE & CLEAN for E� 0 ra�tnlc�r AIR POLICY ar PACKAGE. � O O _ L m y fp 0 a R � L o. a � uolleulluloal3 aol 4lnoA pue14sd * u01le31lul33l3 jol 4ln0A PUel4stl * u01leaIMAM13 aol 4ln0A puvl4sv Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. 6,�a -5 if, M 0 v F©iwA4-L-n o 4 l 4 s 14e- K-Orry -,-, Thank you, 4 — To: Ashland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification O N A d v � _ G - o _ iw• t3 m � co } 1 I SUPPORT THE fof El CLIMATE & CLEAN AIR POLICY U 1 PACKAGE! .. o 0 e� % 1 c e� �a m a � x � uoi;e3l;laloal3 aof ujnoA puelysd * u01jp31;laf3al3 aof 43noA pupl4stl * uogUNjul3al3 aof 43noA pupl4stl Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. AA Thank you, u Ashland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification c =' o =' y m o w n +r o � � c c� SUPPORT THE Y�th jot CLIMATE & CLEAN * �� AIR POLICY 0 tnr,�or 4 a 1 PACKAGE! a 14 L p. a uoiiea pipal3 and yanoA puelysd uope3i1ppal3 and yjnoA puelystl u0i1e31du13al3 and U3noA puelys%:f Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. To: Thank you, j- Vdk1 if* is 'II Ashland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrificatio Pi I SUPPORT THE CLIMATE & CLEAN AIR POLICY PACKAGE! uoideoilla33013 aol 41noA puelysd * U01je31dla;3013 aol 4fnoA puel4sV * uoijeaidujaal3 aol 4fn0A PUel45 Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. 1y � Eiin� Thank you, Ashland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification � a 0 R ? • o i C t� - N L�' S w i�"Yl t O L 1 rn I SUPPORT THE or �, CLIMATE & CLEAN * {ter, nor AIR POLICY PACKAGE! U � C _O r � t � O - � �' rf C � n• L N N rM a � u01;e311lalaal3 aof LIMA pUe14sq u01te31fla;3al3 aof 41noA pue14sq uolfe3ifuj3a13 ao) 4fuoA pUe14sq Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. To: Thank you, e � ICJ I1 Ashland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification � a o y eo � m C n )� W L � O � m I SUPPORT THE Q th fore, CLIMATE & CLEAN �rtnj"�r AIR POLICY d >, 4 PACKAGE! O 0 L m a� o n y .* a O ce 'o y r � N Q � uoile3l;uj3al3 ao; 43noA pue14sd * uol;e3l;uj3al3 aof 43noA puelgsd * uope3i;laj3al3 jo; 4jnoA pUel4stf Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. Luf dm" o�md a Wi nj 6111 Thank you, 1�kmvler-v-v, To: 'II Ashland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification ,:J .- tilt i lk _ b P_ C I SUPPORT THE CLIMATE & CLEAN AIR POLICY PACKAGE! u0'V3'W13al3 Job 4bnoA PUel4stl * U01Je31blJ13al3 Job yjnoA Puelysd * uolfealfufaal3 Jod 43noA PUe14St! Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. To: Thank you, I -I Ashland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification � o a u m _ CL d - O w' � r r`. _ m I SUPPORT THE a f Ot Ei CLIMATE & CLEAN coih AIR POLICY �. PACKAGE! o m ,r o - � -o is = w N a w O. � u013e31;upal3 aol 43noA pUpl4sV uoReDIP43013 aof 43noA PUe14SV M uol;OW43913 ao; U3noA PUel4stl Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. 94*1 I�C� to Thank you, To: Ashland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrificati• I SUPPORT THE CLIMATE & CLEAN AIR POLICY PACKAGE! uoijeaifupal3 aof 43noA Pue14stl * uoife3lfpfoal3 and 43noA Pue14sd * u01jea1jlaj3013 god 43noA pUel4' Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. To: Thank you, i�eA �VY� Ashland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification I SUPPORT THE CLIMATE & CLEAN AIR POLICY PACKAGE! uolleoldla;aal3 aof g1noA puelgsd * u011e311lafaa13 aof yfnoA puelgsd * uoi;ealdijj3al3 and g3noA PUL114SV Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. To: u Ashland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification or � �rtnr11C I SUPPORT THE CLIMATE & CLEAN AIR POLICY PACKAGE! u011011l43al3 anf 43noA PUel4stl * u011eaipipal3 aol 43noA pue14stl * uo1je314u3aala jol 41noA Puel4sy Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. To: I Ashland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification � S C7 7 O. V � U O N � C i m I SUPPORT THE a h fps t CLIMATE & CLEAN �rAIR POLICY Ln a �;4� 1 PACKAGE! 7 tD C _y; C A_ n G1 M/1 O Q � K uo1;e31dla;3al3 and 4;noA PU OV * uol;eald43013 and LIMA Puelysd * uoi3e31dPa33013 and 41noA Pupl4stl Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. To: Thank you, LE Ashland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification = a o — ro � ca ci - o .ti n O C w IBC_ lSl •� o 0 0 SUPPORT THE ,�00Ah ion El CLIMATE & CLEAN a iD��n�lcor- AIR POLICY PACKAGE! a V � O 0 0 rn o � C .. Q O. �F u011eald43313 and 43noA puelgsd * uol;e3ldu;3al3 and 400A PUe14stl * u01jealfla13al3 and 4lnoA pUel4sd Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. To: II 410H uuTh for bctrltication * Ashland Youth for Electrification * Ashland Youth for Electrification a d a 0 - - - - - 0 n I SUPPORT THE CLIMATE & CLEAN AIR POLICY y d PACKAGE! 0 m m n de3ldlal3al3 and 4jnoA PUel4stl * uoldeol;l43013 and 4dnoA PUel4stl * uol;e3l;la13013 and 41noA PUel4stl Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. To: Ashland Youth for Electrification * Ashland Youth for Electrification Ashland Youth for Electrification "NAii CD ISUPPORT THE c ��th ior CLIMATE & CLEAN AIR POLICY ?y I PACKAGE! rn O CD Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Poticy Package. Av % C' k cN �y Jke ck* jc% air. 1 Ir e CAS Thank you, To: Ashland Youth for Electrification * Ashland Youth for Electrification * AsAianu I UULD, . R y V � w G L c�a O W rf Al-M] F SUPPORT THE a for F CLIMATE &CLEAN AIR POLICY s_ 1 PACKAGE! O � W 1 L T a - R y a � 4 u01101diaaaal3 and 4fnoA puelgstl * uolfeal;lataal3 and g;noA puelgstl * uol;eaidudaal3 and g3noA pUelgstl Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. To: Thank you, K J 0 Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package, 0 0w I fr-, ar-� A► s 10011. lt�' w I I z l (• Thank you, 'T' ,4nlle 2"k To Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. fjoJr:C �f�'JwnL1f ' S t53¢r►+: � � �2Ln✓S t : i' $ J J✓ c s A H d �uhs� )3S✓t3, j�- )s b&mac Thank you, Cece/�� L�rP To. LE 0 Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. oeL TrJL o-j e_r be, Thank you, To. II 0 Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. Apo �'ka\,,ce S -� u '�"e � 5 are- vuA vNex-C��af - aa �c�rtcc�� VSC 'c,,,,5 carte Thank you, To: t Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. -kOoil, Thank you, vx0 i Ptj To: LE 0 Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. Out' �C utuc�s ace A Thank you, nAaas To: 0 Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. a�11 elf ,Yo a,j Nr Vkj 0 C,� It k6 Thank you, M S1 �yv- �vL �u1fCv�� To: �I rl. 0 Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. k'; P^-J � 4, pr Ovid?- I 1µ � C1 Q a i" �U � r fi�^1��'i1 S �-(�a�� ,gip �o►�,, Thank you, -��t S. c Rdey�- To: 0 0 Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. fL Thank you, MP C� To: LE 0 �i Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. A 1cr) El, I I(es /a13,s C4 -kti Awq J,PJA66 CA Thank you, To: I1 - - .: -• .1 i '" -'A t v T • 4 44n'A fiuc q3V Ishland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification a a o � _ m �l I SUPPORT THE ford CLIMATE & CLEAN AIR POLICY 3 PACKAGE. a 1 _T 7 CD A .y D � -ri / n DJ IY 4011e3'V4Dal3 aol 4fnoA pUe14SV u010311H13313 aol 43noA pUel4stl u013e31llJj30l3 aof 4jnoA puelysV Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air PoLiic^y\ Pa1ckag ' f Aqev)a JU1 +�)Q f-S MSS . Thank you, �J\ -�- A�4 6 3� c- To: shland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification o = C. a. RA 0 ea �.' 1 SUPPORT THE th fore J CLIMATE & CLEAN orb, AIR POLICY .� 1 PACKAGE. o CI e ti; o 1 T_ < (D 0 A K 1 � m go1fea1;ui3al3 aol u3noA PUelUstl * u01le31llal3al3 aol 43n0A PUel4stl * Uoile3iluloal3 aof 41noA pUel4stl Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. To: �d �r"Odh Thank you, e.*, Ashland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification c � 0 a c, u � w n c CD SUPPORT THE CLIMATE & CLEAN Y ��{tM�cor AIR POLICY PACKAGE! AA L 11 w O m a+ m � W c c, co m t ^. a � J[ �F uol;e31du;a013 and 41noA pue14sd * u011eaidiadaa13 and 4fnoA pue14stl * u01le3WJ13al3 jod 43noA puel4stf Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. T:� 115 � 40 �V,- Thank you, To: Ashland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification c � c a Io c c� - � c t� C c W O 47i C I SUPPORT THE CLIMATE & CLEAN tM�c rb AIR POLICY PACKAGE! c a> w � r Y � � � C r _ c e � C a u0i1e31;la13al3 aof 41noA pUel4stl * uoiaealflaa3al3 jo; 43noA PUel4stl * u011e3l;la13al3 ao; 4lnoA pUel4s1 Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. Zvi hve 1sIVA C1�s2 w►� Iq Aar�It , � Oof To: I.I gshland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification rn �~ d o � a n ' o c f I SUPPORT THE Sw nth fore CLIMATE & CLEAN 0 ���hricor' AIR POLICY 14PACKAGE! U C S ` O 1 o m c o� = o uoiaea11143al3 and 41noA Puel4sV * uol;e31;lai3a13 aof 43noA PUe14sV * uoije3i;uf3al3 aof 4inoA Puel4stl Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. WeN te6� 6ecky\c(�w bf bRO G f, VMbtv)e4-e-- C�eaw.' e ew-vim Thank you, To: L 4shland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification .r a = C K.l � � a O v +' S O ISUPPORTTHE a {h fOt CLIMATE & CLEAN AIR POLICY PACKAGE! a � • a 1 R7 � CD A C �O � d C d •M O� uol;e311la13013 aol 4dnoA pUel4stl * u0l1e31;la13al3 aol 4;noA pue14sd * uoije31lla;3al3 .wl 4dn0A PUel4sV Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. C"\,''ti d Vlq 0\-� 6 1 1 Thank you, To: Ashland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification a C N O ? r+ d R � U G. � O U � 1 SUPPORT THE for i CLIMATE & CLEAN AIR POLICY PACKAGE! � o m C N _R _N L O. N 7 a uoite3ijpjoal3 aof 43noA pue14sv * uolte3lflatoa13 Aof 43noA pUel4sd * uoite3lfuf3al3 aof 41n0A PUel4sti Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. ef c�w� Thank you,S To: Ashland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification c a A m ca � a � 1 0 AIV t' o rn ,, ec I SUPPORT THE c ooih iorEL r CLIMATE & CLEAN AIR POLICY ` PACKAGE! a v o a' F CJ .cr m co r -o - c cc of t V! a � u011e31;u13al3 and 4;noA puelgsd * u01;e31;laf3al3 aof 43noA pue14stl * uolfe3ifua30l3 and ylnoA puelgsd Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. i�Je)ws,e S-Y. as Cio� ) s i s our CIJ�Pla(e* li✓-e. Thank you, (�,1�t*&- Gra"n To: Ashland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification c a o w +a m a A& o vvvvvvvv� m SUPPORT THE « ford CLIMATE & CLEAN kt#6 AIR POLICY PACKAGE! U � O N .M C I �AAAl\ A A A A S � O 1 F+ m Oslo !D Q M sc y N O a � u011VIA43013 aof 43noA puelystl « uol1eal;u;aa13 aof 4fn0A puelysd * u01;e31;u;3al3 aof 43noA pUelystl Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. To: Thank you, 64, Alz I 0 Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. wq/)-& 1.44 �•te r %� Tay-�"a-�e vw l (� Thank you, To: n�� Ashland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification co W U � f C G W y � w'I_J o l wl o SUPPORT THE zu fore, CLIMATE &CLEAN ;���thcor- AIR POLICY y o s CIS y, 4. PACKAGE! a W t _ m Y fD 3 n O f0 CI y� O a � x � uoltealfla;3al3 aof U3noA puelysd * uoije3l;la;aal3 aof U3noA puelystl * uolje3l;uj3a13 ao; u3noA pUel4sv Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. Thank you,�h�� / y To: Ashland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification = a 0 Y / Y =r A � PA n L � w r:i Y1TTTt"'� c m eo I SUPPORT THE Q {h jot �CLIMATE & CLEAN �rfhfdcor AIR POLICY y 1 PACKAGE. �. a L � _ m o cm c � ea y N Q � uoideoi1ppal3 and ydnoA puelysti * uoi;eoldu;oal3 aof 43noA puelysd * uoi;e3ldlad3al3 and 43noA pUel4stl Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. �nC6Wa� OtCA-V�( To: Thank you, I. C vv�l t3 Wand Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification a _ a s o m SUPPORT THE d th fore J CLIMATE & CLEAN ��r. �Yfhricor AIR POLICY PACKAGE! q ff d S '+ O' i = 4oi;e3l;lataal3 jol 4luoA pUel4sv * uolfe3i;ut3al3 jol 43noA pUe14stl * u010311u43a13 aol 41noA puelUstl Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. aw� Thank you, To: II 4shland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification r o S w ,y m a O t I SUPPORT THE f of E!6 CLIMATE & CLEAN AIR POLICY I PACKAGE. a � O O m aol;e3111at3013 and 43noA pUel4sV uolle31dla13313 and 43noA pue14SV uol;eald 43al3 aof 43noA pUel4sv Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. i N n ��S t8 h GYM S h4/ n e S SS h �,N , �lP�►s� � k s 5 Thank you, 4v4 -1 To: .s Ale, ^r-11 6 `y bland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification n .. .6 L� C n ¢ 1 SUPPORT THE ee th or CLIMATE & CLEAN AIR POLICY 1 PACKAGE! 0 1 m o' a11ea1ll43al3 a0143noA puelysV * u01Jeoi11a13013 a01 U3noA puelysd * u014011la13313 jo143noA pUel4stl Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. Thank you, 101 Ashland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification k �F c a O � N V � � C d C r _O 4j i ? m a+ - �� I SUPPORT THE ior��, CLIMATE & CLEAN AIR POLICY j PACKAGE! O �M 0 0 � _ m c n ► .r fl N o a � uolde3ldul3a13 aof g3noA puelgsd * uolte3itu;aal3 aof 43noA puelgsq * uoide3ldpjtaal3 and 4inoA pUelgstl Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. To: ei ec-h � c, Thank you, I� shland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification a d a '� ICI YI t O I SUPPORT THE fore, CLIMATE & CLEAN AIR POLICY .'D PACKAGE! a d 0 ogBOIjIimii jo4 unod ovousti * u(mviminan in innna nnv-!mw in nine env -H Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. �l To: Ashland Youth for Electrification * Ashland Youth for Electrification * Ashland Youth for Electrification c � n o v, ,v o icic K lir'f� p s ` n I SUPPORT THE N �h foal CLIMATE & CLEAN O AIR POLICY s Y 1 PACKAGE! W � m T � C n• ,c y uoi;ea pipal3 and 4inoA puelysd * uoi;ea pipal3 and 4dnoA pue14stl * uolfe3lduf3a13 and 4jnoA pUel4stl Dear Ashland City Councilors, I'm writing to urge you to pass the Climate & Clean Air Policy Package. To: Thank you,,,,,,,t,�� 'C/ "