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Home My WebLink About2017-03-08 Historic MIN ASHLAND HISTORIC COMMISSION Meeting Minutes March 8, 2017 Community Development/Engineering Services Building – 51 Winburn Way – Siskiyou Room CALL TO ORDER: Commission Chair, Shostrom called the meeting to order at 6:02pm in the Siskiyou Room at the Community Development and Engineering Offices located at 51 Winburn Way, Ashland OR 97520. Commissioners Present: Council Liaison: Shostrom Skibby Staff Present: Whitford Giordano Mark Schexnayder; Staff Liaison Swink Regan Trapp; Secretary Von Chamier Leonard Commissioners Absent: Emery (E) APPROVAL OF MINUTES: Whitford motioned to approve minutes from February 8, 2017. Swink seconded. Voice vote; All AYES. Motion passed PUBLIC FORUM: There was no one in the audience wishing to speak. COUNCIL LIAISON REPORT: There has not been a Council Liaison appointed to the Commission as of yet. PLANNING ACTION REVIEW PLANNING ACTION: PA-2017-00235 SUBJECT PROPERTY: 114 Granite Street APPLICANT/OWNER: Mardi Mastain DESCRIPTION: A request for a Site Design Review to allow for the onsite relocation of the existing historic dwelling unit and the addition of an accessory residential unit (ARU) to the subject property. The proposal is to relocate the existing dwelling unit to the rear of the property and convert it to a 998 square foot ARU. In addition, the applicant proposes to construct a new 2,462 square foot primary dwelling unit as part of the Site Design Review. A Physical & Environmental Constraints Review permit is also requested for Hillside Lands affected by the proposed primary dwelling unit. In addition, the applicant is requesting a Solar Setback Exception for a Standard B lot to allow a larger shadow to be cast on the property to the north by the new primary dwelling unit/garage. There are 12 trees located on or adjacent to the site and two of these trees are proposed to be removed as part of this application. A Variance to the maximum allowed lot coverage is requested, going from 45 percent to 48 percent, a three percent increase. An Exception to the Site Design and Standards is requested to allow for a reduced landscaping buffer for vehicle parking spaces from eight to six feet from the ARU and from five to three feet to the property line. COMPREHENSIVE PLAN DESIGNATION: Single-Family Residential; ZONING: R-1-7.5; ASSESSOR’S MAP: 39 1E 09 BC; TAX LOT: 3401. Giordano, Von Chamier, Shostrom, and Skibby stated that they have had dealings with the applicant over the years but it would not affect their decision making on this project. Schexnayder gave the staff report for PA-2017-00235. Shostrom opened the public hearing to the applicants. Amy Gunter, Rogue Planning and Development, 1424 S. Ivy Street, Medford and Mardi Mastain, applicant, residing at 114 Granite Street in Ashland presented their project to the Commission. The project is a Physical and Environmental Constraints Review for the construction of a new single family residential home. The existing bungalow on site will be relocated to an area on the lower portion of the parcel, to the east of its present location. The bungalow will become an Accessory Residential Unit to the new residence. Shostrom closed the public hearing and opened to the Commission for comments. Whitford motioned to approve PA-2017-00235 with below recommendations. Leonard seconded. Voice vote; All AYES. Motion passed. 1. Siding should be 9/16 with a 4 inch exposure (Smooth Hardiplank) 2. Vinyl windows should be off-white in color (divided lights should be true or none used). PLANNING ACTION: PA-2017-00267 SUBJECT PROPERTY: 15-35 South Pioneer Street OWNER/APPLICANT: City of Ashland/Oregon Shakespeare Festival DESCRIPTION: A request for Site Design Review approval to construct a trellis structure to provide shade and shelter for the Green Show stage on the Bricks area of the Oregon Shakespeare Festival’s downtown campus at 15-35 South Pioneer Street. COMPREHENSIVE PLAN DESIGNATION: Commercial Downtown; ZONING: C-1-D; ASSESSOR’S MAP & TAX LOT: 39 1E 09 Tax Lot #100; 39 1E 09BB Tax Lots #14200 and #14300; There was no conflict of interest or ex-parte contact indicated by the Commission. Schexnayder gave the staff report for PA-2017-00267. Shostrom opened the public hearing to the applicants. Applicants present were: Ted Delong, General Manager of Oregon Shakespeare Festival, 15 S. Pioneer, Ashland OR. Joe Swank, Hacker Architects, 733 SW Oak St. Portland OR. Chelsea McCann, Walker Macy, 111 SW Oak Suite 200 Portland OR. The applicants presented their project to the Commission. The project is the construction of a garden trellis over the Green Show Stage in order to provide shade and shelter in the existing Bricks courtyard. The modifications are associated with the broader on-going accessibility improvements to the Angus Bowmer Theatre and surrounding courtyard. Shostrom closed the public hearing and opened to the Commission for comments. Giordano motioned to approve PA-2017-00267 as presented. Skibby seconded. Voice vote; All AYES. Motion passed. PLANNING ACTION: PA-2017-00325 SUBJECT PROPERTY: 746 C Street OWNER / APPLICANT: Philip and Micaila Gahr DESCRIPTION: A request for Site Design Review and a Conditional Use Permit (CUP) to allow for the conversion (and expansion) of an existing garaged into habitable living space to be used as an Accessory Travelers’ Accommodation. This request would approve the future conversion of the newly created living space into a formal second dwelling unit upon the discontinuation of the conditional use. COMPREHENSIVE PLAN DESIGNATION: Multi-family Residential; ZONING: R-2; ASSESSOR’S MAP: 391E09AC; TAX LOT: 8700. There was no conflict of interest or ex-parte contact indicated by the Commission. Schexnayder gave the staff report for PA-2017-00325. There was no applicant present. Both Leonard and Skibby indicated that the plans were completely different than what the review board had seen prior to submitting for the Planning Action. Shostrom closed the public hearing and opened to the Commission for comments. Shostrom motioned to continue PA-2017-00325 with recommendations. Von Chamier seconded. Voice vote; All AYES. Motion passed. 1. Include more historic details and information regarding color, dimension, and type of windows, siding, paint, trim. 2. More specifically, Exterior elevations of all proposed buildings, drawn to scale of one inch equals ten feet or greater; such plans shall indicate the material, color, texture, shape, and design features of the building, and include mechanical devices not fully enclosed in the building (AMC 18.5.2.040.B.4.a). DISCUSSION ITEMS: A woman who had been visiting the planning department and asking some questions regarding a property on Dewey Street approached the table. She stated that she was looking at this property to buy and wanted to know some information regarding financial feasibility before she buys it. She was curious what it would take to save it and wanted some advice. Schexnayder stated that this wasn’t the appropriate venue for this type of advice and encouraged her to come to a Historic Review Board meeting on a Thursday. She went on to say that Thursdays are not convenient for her schedule. Shostrom agreed to meet with her on site the following day. COMMISSION ITEMS NOT ON AGENDA: There were no items to discuss. NEW ITEMS:  Review board schedule.  Project assignments for planning actions.  Presentation to the City Council in April. o Schexnayder gave an overview of the presentation to be given to the Council and went on to say that he still needs someone to speak. The Commissioners will think on this and make a decision at the April meeting.  HPW – Event schedule & Nominations list review. o The Commissioners discussed the nominations and divided amongst one another to do site visits at each property. During the April meeting they will decide the finalists. OLD BUSINESS: Skibby stated that in the past he has received a $100.00 per year allowance from the Historic Commission for the printing of his photos. All Commissioners were in agreement that Skibby should receive the allowance this year. Schexnayder and Trapp will look into this and get back to Skibby. Review Board Schedule th March 9 Terry, Keith, Tom th March 16 Terry, Sam, Taylor rd March 23 Terry, Taylor, Bill th March 30 Terry, Piper, Bill th April 6 Terry, Keith, Dale Project Assignments for Planning Actions PA-2014-00710 143 Nutley Swink & Whitford PA-2014-02206 485 A Street Whitford PA-2015-00878 35 S. Pioneer Leonard PA-2015-01695 399 Beach Skibby PA-2015-01517 209 Oak Shostrom PA-2016-00387 95 N. Main Shostrom PA-2016-00209 25 N. Main Giordano PA-2016-00818 175 Pioneer Shostrom & Skibby PA-2016-00847 252 B Street Whitford PA-2016-01027 276 B Street Shostrom & Leonard PA-2016-01641 221 Oak Street Shostrom PA-2016-01947 549 Fairview Emery PA-2016-02103 133 Alida Swink PA-2016-02095 563 Rock St. Whitford PA-2016-02114 556 B Von Chamier PA-2017-00013 15, 35, 44 & 51 S. Pioneer Street ALL PA-2017-00235 114 Granite Leonard PA-2017-00267 15 – 35 S. Pioneer ALL ANNOUNCEMENTS & INFORMATIONAL ITEMS: Next meeting is scheduled April 5, 2017 at 6:00 pm There being no other items to discuss, the meeting adjourned at 8:00pm Respectfully submitted by Regan Trapp