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Home My WebLink About2018-10-03 Historic MIN ASHLAND HISTORIC COMMISSION Meeting Minutes October 3, 2018 Community Development/Engineering Services Building – 51 Winburn Way – Siskiyou Room CALL TO ORDER: Shostrom called the meeting to order at 6:03pm in the Siskiyou Room at the Community Development and Engineering Offices located at 51 Winburn Way, Ashland OR 97520. Commissioners Present: Council Liaison: Shostrom Rich Rosenthal Whitford Emery Staff Present: Skibby Fotini Kaufman; Planning Dept. Giordano Regan Trapp; Secretary Swink Von Chamier Babin Hovenkamp Commissioners Absent: APPROVAL OF MINUTES: Whitford motioned to approve minutes for September 5, 2018. Giordano seconded. Voice vote. ALL AYES. Motion passed. PUBLIC FORUM: There was no one in the audience wishing to speak. COUNCIL LIAISON REPORT: Rosenthal gave the Council Liaison report. Items discussed were:  Council is looking at the disposal of the gas station on Hardesty property at 1291 Oak Street. Public works has no use for the “decorative” gas station building on the property. Staff will place an invitation to bid on removal of the building from that site.  Council moved to approve the sale of city owned open space park located at 380 Clay Street and purchase of land for a future park located at 0 East Main (taxlot 2504).  Council voted to recommend denial of a liquor license to the Vinyl Club. PLANNING ACTION REVIEW: PLANNING ACTION: PA-T1-2018-00023 SUBJECT PROPERTY: 75 Lithia Way APPLICANT/OWNER: Rogue Planning & Development Services/Greg Bailey Enterprises II LLC, DESCRIPTION: A request for Conditional Use and Site Design Review Permit approval to allow the construction of a 16½-foot tall, 378 square foot metal carport structure over an outdoor automotive repair bay with vehicle lift on the east side of the existing automotive repair business at 75 Lithia Way. The existing auto repair business is a non-conforming use and modification requires Conditional Use Permit approval. The proposed structure replaces a previous metal canopy that was removed to facilitate the recent removal of underground fuel tanks; the fueling station use was discontinued with the removal of the tanks. COMPREHENSIVE PLAN DESIGNATION: Commercial; ZONING: C-1; ASSESSOR’S MAP: 39 1E 09BB; TAX LOT: 11900 There was no conflict of interest or ex-parte contact indicated by the Commission. Kaufman gave the staff report for PA-T1-2018-00023. Shostrom opened the public hearing to the applicants. Amy Gunter, applicant’s representative, of Rogue Planning and Development, 33 N. Central #213, Medford, OR 97501, addressed the Commission regarding this application. Ms. Gunter gave a history on the placement of the structure. The service station is still in business and is a very, busy and convenient station to the area. This site is re-developable and that is why they want a temporary structure so that they may take it down if the lot is ever sold. Landscape screening is proposed to break up the massing in the front and no structural alterations have been proposed on this project. The applicant is looking for a reasonable and low-cost suggestion for screening. Shostrom closed the public hearing and opened to the Commission for comments. After a brief discussion the Commission rendered their decision. Shostrom motioned to approve PA-T1-2018-00023 with below recommendations. Skibby seconded. Voice vote; All AYES. Motion passed.  Paint structure dark brown/grey in color in conformance with 18.4.2.020.E.  Each of the two gravel beds on Lithia Way should be planted with 1 ½ caliper street tree.  Plantings and street tree in asphalt bed on Pioneer.  Landscape plan is to be submitted with building permit. With the suggestion of:  Blocking access from Lithia Way with a planter that extends from both corners of the property.  Include “boston ivy” on the walls of the structure to mitigate the volume and brightness of building in conformance with 18.4.2.050.B.8. Note: Hedge plants in planter are limited to 42-inches in height and must comply with Vision Clearance regulations 18.2.4.040. NEW ITEMS:  Review board schedule.  Project assignments for planning actions. DISCUSSION ITEMS: There were no items to discuss. COMMISSION ITEMS NOT ON AGENDA: The fence on ‘A’ Street was discussed. The development plan of Hanks Auto Repair was discussed. OLD BUSINESS: There were no items to discuss. Review Board Schedule th October 4 Terry, Keith, Ellen th October 11 Terry, Piper, Ellen th October 18 Terry, Tom, Bill th October 25 Terry, Sam, Bill st November 1 Terry, Beverly, Dale th November 8 Terry, Keith, Beverly Project Assignments for Planning Actions PA-2016-00847 252 B Street – Work has started Whitford PA-2016-02095 563 Rock St – Work has started Whitford PA-2017-00235 114 Granite – Work has started Shostrom PA-2017-00200 165 Water – No building permit ALL PA-2017-01294 128 Central– Work has started Emery & Swink PA-2017-01417 228 B Street – No building permit Whitford PA-2017-01310 971 Siskiyou Blvd - Work has started Shostrom PA- 2017-02005 533 Fairview(aka 100 Union) Work has started Emery PA- 2017-01256 267 Meade/302 Harrison – Work has started Shostrom PA-2017-02351/ 00026 549 E. Main – Plans in review Swink & Emery PA-2018-00156 208 Harrison – Permit issued Von Chamier PA-2018-00531 426 B Street – Permit issued Von Chamier PA-T1-2018-00015 70 N. Third Street – Permit issued Swink PA-T1-2018-00023 75 Lithia Way Von Chamier & Babin ANNOUNCEMENTS & INFORMATIONAL ITEMS: Next meeting is scheduled November 7, 2018 at 6:00pm There being no other items to discuss, the meeting adjourned at 7:14pm Respectfully submitted by Regan Trapp