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Home My WebLink About2020-03-04 Historic MIN ASHLAND HISTORIC COMMISSION Meeting Minutes March 4,2020 Community Development/Engineering Services Building – 51 Winburn Way – Siskiyou Room CALL TO ORDER: Shostromcalled the meeting to order at6:04pmin the Siskiyou Room at the Community Development and Engineering Offices located at 51 Winburn Way, Ashland OR 97520. Commissioners Present:Council Liaison: SkibbyRich Rosenthal-ABSENT WhitfordStaff Present: EmeryMaria Harris; Planning Dept. HovenkampRegan Trapp; Secretary Swink Babin Giordano Shostrom Commissioners Absent:Von Chamier APPROVAL OF MINUTES: Whitford/Swink m/sto approve minutesfor February 5, 2020.Voice vote. ALL AYES. Motion passed. PUBLIC FORUM: Mark Brouillard, resident of Ashland – Gave an updateon projects within the historic districts and thanked the Commission for the letter that was read toCity Council aboutthe City Hall project. Mr. Brouillard also asked for anupdate onthe 145 N. Main project. Huelz Gutcheon, outside of Ashland – Spoke about City Hall progress and climate change. COUNCIL LIAISON REPORT: Council Liaison Rosenthal was absent,so no report was given. PLANNING ACTION REVIEW: PLANNING ACTION:PA-T1-2020-00089 SUBJECT PROPERTY:835 & 839 East Main OWNER/APPLICANT:Samarra Burnett DESCRIPTION:A request for a Conditional Use Permit (CUP) to authorize an increase of the Maximum Permitted Floor Area (MPFA) for the addition of a new art/dance studio, and additional habitable space to the upstairs unit. The property is currently developed with an 1,812 square foot duplex, and the proposed development includes 232 sq. ft. upstairs and 553 downstairs for a total of 2,597 square feet. The property allows a total MPFAof 2,256 square feet which would require the authorization of a ~15% increase of MPFA. In addition to the approval criteria for a Conditional Use Permit, the criteria for Historic District Design Standards approval must be met. The application also includes the request to remove a single large tree from the backyard due to its proximity to the proposed construction. COMPREHENSIVE PLAN DESIGNATION: Multi Family Residential; ZONING: R-2; MAP: 39 1E 09 AC; TAX LOT: 9601. There was no conflict of interest or ex-parte contact indicated by the Commission. Harris gave the staff report for PA-T1-2020-00089. She emphasized that the dance studiospace would notbe for commercial use. It will be for personal use of the applicant/owner. Shostrom opened the public hearing. The applicant was not present. Rick Peasley, neighbor of applicant, addressed the Commission regarding the project.Mr. Peasley submitted a statement to the record (see exhibit A, attached).He went on to say thathe felt staff was negligent in their wording on the notice regardingthe use of the space. Shostrom closed the public hearing and opened to the Commission for comments. After a discussion regarding potential uses, maximum permitted floor area, lack of detail/scale of the plans and shape of the roof, the Commission rendered their decision. Shostrom/Skibby m/sto approve PA-T1-2020-00089 with recommendations. Voice vote: All AYES. Motion passed. Recommendations for PA-T1-2020-00089 Historic District Design Standards(AMC 18.4.2.050.B) Scale Recommended:Height, width, and massing of new buildings conform to historic buildings in the immediate vicinity. Massing Recommended: Small, varied masses consistent with historic buildings in the immediate vicinity. Roof Recommended: Roof shape, pitches, and materials consistent with historic buildings in the immediate vicinity. Avoid: Roof shapes, pitches, or materials not historically used in the immediate vicinity. The flat roof with the balcony on the front and east side of the proposed additionis not a roof shape or pitch that is historically used. The Historic Commission recommends removing the deck on the street and east side of the proposed addition and using a hipped roof on the ground floor addition so that the street andeast sides of the building scale, mass and roof shape are consistent with historic buildings in the vicinity. Also, matchthe pitch of all new rooves to the existing roof. Rhythm of Openings Recommended:Pattern or rhythm of wall to door/window openings on the primary façade or other visually prominent elevation is maintained. Maintain compatible width- to-height ratiobays in the façade. Avoid: A pattern or rhythm of window/door openings that is inconsistent with adjacent historic buildings. The proposed door accessing the new ground level habitable space is confusing because it appears more prominent than the existing front doors to the duplex units. Eliminate the door from the street elevation to the new ground level habitable space and movethe door to the side or rear of the structure. Rehabilitation Standards for Existing Buildings and Additions(AMC 18.4.2.050.C.2) c. Replacement finishes on exterior walls of historic buildings shall match the original finish. Exterior finishes on new additions to historic buildings shall be compatible with but not replicate, the finish of the historic building. d. Diagonal and vertical siding shall be avoided on new additions or on historic buildings except in those instances where it was used as the original siding. The Historic Commission recommends matching the siding and trim on the front of the existing building and not using vertical siding (e.g., T-111). Delineate siding and trim type and size on building permit submittals. g. Replacement widows in historic buildings shall match the original windows. Windows in new additions shall be compatible in proportion, shape and size, but not replicate original windows in the historic building. The Historic Commission recommends matching the size of the windows on the street elevation of the new additions to the size of the existing bay window on the front of the building.Use off-white or buff colored windows, do not use white windows. NEW ITEMS: rdth Review board schedule-Whitford noted that he can only do review board on April 23or 30.Whitford indicatedhe will be unable to attend the Commission meeting in April. Project assignments for planning actions. thrd –232020.The Commission decided to have the self-guided Historic Preservation Week, May 17 Cemetery tours on Wednesday May 20, 2020. The final nominees were chosen and the Commissioners will start their research and write their blurbs for the awards ceremony. DISCUSSION ITEMS: Commission policies memo and acknowledgement -Harris discussedthe policieswith the Commission and all gave signed acknowledgementsto Ms. Trapp. Restrictions on Political Campaigning for Public Employees. Map project –Shostrom showed the Commission renderings of what each Historic marker will look like. Shostrom gave an update on the City Council meeting from Tuesdayand spoke about the letter he read a few weeks ago. Review Board Schedule March 5thTerry, Keith, Sam March 12thTerry, Piper, Ellen March 19thTerry, Tom, Sam March 26thTerry, Beverly (one more needed) April 2ndTerry,Bill (one more needed) April 9thTerry, Keith, Dale Project Assignments for Planning Actions PA-2017-00235114 Granite/ 9 Nutley–Project stalled(Bungalow)Shostrom PA-2017-00200165 Water –Extension to PA submitted ALL PA-2017-01294128 Central–Finals scheduledEmery & Swink PA-2017-02351/ 00026549 E. Main –WorkhasstartedSwink & Emery PA-T1-2018-00033160 Helman –No building permitShostrom PA-T1-2018-00038111 Bush –No building permitWhitford PA-T1-2019-00050346 Scenic Drive –Permit issuedEmery PA-T1-2019-00052533 Rock-Almost completeBabin PA-T2-2019-00009158, 160, 166 and 166 ½ North Laurel Street-Permits issuedShostrom PA-T1-2019-00064176 Harrison–Permit issuedSwink PA-T1-2019-00051154 Oak Street–Building plans not submittedWhitford PA-T1-2019-00080145 N. Main–No building permitWhitford PA-T1-2019-00087123 Church Street-No building permitHovenkamp PA-T1-2020-00089835 & 839 East MainShostrom ANNOUNCEMENTS & INFORMATIONAL ITEMS: Next meeting is scheduled April 8, 2020 at6:00pm There being no other items to discuss, the meeting adjourned 8:35pm Respectfully submitted by Regan Trapp