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Home My WebLink About2021-04-07 Historic MIN ASHLAND HISTORIC COMMISSION ELECTRONIC MEETING Meeting Minutes April 7, 2021 Community Development/Engineering Services Building – Electronic Meeting CALL TO ORDER: Shostromcalled the electronic meeting to order at 6:06 pm. Commissioners Present:Council Liaison: ShostromShaun Moran WhitfordStaff Present: SwinkMaria Harris; Planning Dept. SkibbyRegan Trapp; Secretary Hovenkamp Emery Commissioners Absent: Von Chamier APPROVAL OF MINUTES: Hovenkamp/Swink m/sto approve minutesfor March 3, 2021.Voice vote. ALL AYES. Motion passed. PUBLIC FORUM: There was no one wishing to speak. COUNCIL LIAISON REPORT: Council Liaison Moran gave the report. Items discussed were: City Council set up an SDC charge committee. They are working together with Public Works to research the costs associated with this. The City Council has begun the reviewof city assets and there were 3 properties that were identified to sell. The 3 properties that were discussed were:E. Main Street, 380 Clay and N. Mountain Ave. PLANNING ACTION REVIEW: PLANNING ACTION:PA-T1-2021-00141 - Continuance SUBJECT PROPERTY:599 East Main Street APPLICANT/OWNER:Rogue Planning & Development Services, LLC for Livni Family Trust (Gil Livni, Trustee) DESCRIPTION: A request for Site Design Review approval to modify the existing building at 599 East Main Street including converting the former church to office use and adding a new entry. The application also includes a request for a Conditional Use Permit as it involves the expansion of an existing non-conforming development. COMPREHENSIVE PLAN DESIGNATION: Commercial; ZONING: C-1; MAP: 39 1E 09AC;TAX LOT #: 7600 There was no conflict of interest or ex-parte contact indicated by the Commission. Harris gave the staff report for PA-T1-2021-00141. Questions/comments that the Commissioners discussed before the public hearing: Lip in the concrete near the entrance needs a handrail by code. What is new/old regarding the windows for the project? Clarify windows on south elevation. Brick on west elevation. Transition between siding and stucco. Bases need to be the same all the way around the building.1 Shostrom opened the public hearing to the applicants. Amy Gunter, applicant’s representative,and Gil Livni, property owner,addressed the Commission regarding this project. th The existing siding is a pressboard type of material. The 5street windows are sandwiched divided light windows st and awning slider, side by sides. 1floor windows would be replaced with true divided light. The brick that would be usedon part of the baseis called Maddoxand looks just likebrick,but it is veneer.He would like the brick to be used sparingly because of cost. Grey colored stucco with red and black brick would show on the front of the building. Shostrom closed the public hearing and opened to the Commission for discussion. Shostrom/Emerym/s toapprove/ PA-T1-2021-00141 with recommendationsbelow.Voice vote. ALL AYES. Motion passed. RECOMMENDATIONS FOR PA-T1-2021-00141 TheHistoricCommissioncommendsthe applicantonthe designandefforttoremodeland repurpose a historicstructurethathasbeensignificantlymodified over time.TheCommission appreciatestheadded stucco elementonthe east sideofthe building toadddefinitiontothe“tower” elementasdiscussed at theMarch3,2021HistoricCommission meeting.TheHistoricCommissionrecommendsthefollowing items are addressed. For thebaseofthebuilding theCommissionsuggestsoneofthe following threeoptions: o Providedetailshowing“veneer brickcladding” shownontherevised elevationsSD- 4.1,SD-4.2and SD-4.3willfitproperlyaround thewindowanddooropenings.The “brickcapcourse” needstobemoresubstantialanda heavier weightthan shownon theapplicationsubmittals.Extendthebrickbase aroundthebackcorner ofthe th St.side(northwestcorner) foratleast a columnwidth. building onthe 5 th o Rather than extending veneer brickcladding onthe 5St.sideofthebuilding,useitto accentthe frontentryandend brickat the northside ofthe mainentrance facing the th St.Brickshouldbeoneastside oftower as shownin intersectionofE. Main and 5 therevisedelevationSD-4.1.The“brickcapcourse” needstobemoresubstantial anda heavier weightthanshownontheapplication submittals. o Retain stucco as thebase materialrather thanadding theveneer brickcladding. Replace allwindowswith TrueDividedLightCladWindows shownonrevised elevationsincluding theeastsideofthebuilding (SD-4.1) unlessprohibitedbybuilding code(e.g.proximitytopropertyline). Replace allsiding as shownonrevisedelevations(hardie-lapsidingwith7”exposure) including theeastsideofthebuilding (SD-4.1) unlessprohibitedbybuilding code(e.g. proximitytopropertyline). PLANNING ACTION:PA-T1-2021-00145 SUBJECT PROPERTY: 912 Siskiyou Blvd. OWNER/APPLICANT: Kimber Bishop DESCRIPTION:A request for Site Design Review approval for an exterior change to an individually listed historic structure on the Nation Register of Historic Places and for theaddition of a second residential unit. The proposal includes a large addition to the rear of the structure for a new master suite, as well as the construction of a two-car garage with a second dwelling above. The application includes a request to remove two trees:a 35” DBH Cedar, and a 10” DBH Japanese maple.COMPREHENSIVE PLAN 2 DESIGNATION:Multi-Family Residential;ZONING:R-2;ASSESSOR’S MAP #:391E 09 DA; TAX LOT: 6600 There was no conflict of interest or ex-parte contact indicated by the Commission. Harris gave the staff report for PA-T1-2021-00145. Questions/comments that the Commissioners discussed before the public hearing: Details regarding windows (bay window &window on turret), beams, shingles, entry doors etc. Shortcomings to the architectural drawings. Site plan proposal of 4 parking spaces parallel to Siskiyou is a concern by the Commission. Shostrom opened the public hearing to the applicants. Kimber Bishop, property owner, and Bob Carroll, architect, addressed the Commission regarding the project. Mr. Carroll spoke about the parking and said they could adjust the spaces and agrees that they don’t want to block the Historic home. There is a bay window detail that was left out of the renderings and they have no intention of touching anything that was left out of the details. All doors, sidelights, detailed shingles, and historic windows will remain. Mrs. Bishop stated that only herself and her husband will be living in the home and the extra living area would be for a caregiver. Mrs. Bishop spoke about the railing (under 2 ft) on the second story porch and would like to make it safer as it’s very rickety. They would like to extend the parapet wall to the corner and put the railing on top of the wall. By continuing the shake style wall, they can enhance the look from the road. Shostrom/Skibby m/s to continue PA-T1-2021-00145 until May’s meeting.Voice vote. ALL AYES. Motion passed. RECOMMENDATIONS FOR PA-T1-2021-00145 TheHistoricCommissionrecommendscontinuing theapplication toallowtheapplicanttoaddressthe following items. TheHistoricCommissionappreciatesthe applicant’sexpressedintentionstopreservetheoriginalFrank C.Clarkhouse andlimitthedemolition andnewadditionstotherearofthestructure andpropertysothat theoriginalhistorichomeisnotmodifiedorobscured.However,theCommissionwasunabletodetermine theextentofthe proposedexterior modificationstotheindividuallylistedstructure ontheNational Register ofHistoricPlacesfromthe application materialsandwhether theproposed exterior modificationsare consistentwiththeapplicable designstandardsinAshlandMunicipalCode(AMC) 18.4.2.050.C.2 RehabilitationStandards. Theelevationsdonotclearlyshowthearchitecturalfeaturesofthe existing homethatwillbe retainedand modified.Submitdocumentation addressing the exterior architecturalfeatures that willberetained andthosethatwillbemodified onthe originalFrankC.Clarkhomein the form ofrevisedelevationsorphotosofeach sideofthebuilding withawrittennarrative. Submitaccurate,scaledelevationsofproposed frontentry/railing modificationsincluding drawingsoftheentry/railing as itexistscurrentlybeforechangesandalso after withthe proposedchanges.Showtherailing detail. AMC18.4.2.050.C.2.b.Originalarchitecturalfeaturesshallberestoredas muchas possible,whenthose featurescanbedocumented. Vinylwindowsshould notbeusedintheoriginalFrankC.Clarkhome.TheCommission recommendsrebuilding theoriginalwindowsanddoors,fabricating replacementwindowsand doorsto matchtheoriginalwindows,orusing newwoodwindowsanddoors. 3 AMC18.4.2.050.C.2.gReplacementwindowsinhistoricbuildingsshallmatch theoriginalwindows.Windowsinnewadditionsshallbecompatiblein proportion,shape andsizebut notreplicate originalwindowsin thehistoric building. Match four-inch exposure of existing siding with new siding. Consider 1/2-inch thick cement board siding on new rear addition so will match the depth of the exiting clapboard siding. AMC18.4.2.050.C.2.cReplacementfinishesonexterior wallsofhistoricbuildings shallmatchtheoriginalfinish.Exterior finishesonnewadditionstohistoric buildingsshallbecompatiblewith,butnotreplicate,thefinishofthehistoric building. Motor vehicleparkingnearthe frontofthe housedimensionsthehistoricstructure.Consider moving theparking totherearofthe propertyorreducing thesizeoftheproposedsecondunitto reducethe numberofrequiredoff-streetparking spaces. Consider using narrower windowswithaverticalorientation onnortheastelevationofnewaddition, similar tothe windowsontheoriginalFrankC.Clarkhome.Narrowerwindowscan begroupedin setsofthreetoprovidesimilar windowareaasmorecontemporarywider windows. AMC18.4.2.050.C.2.gReplacementwindowsinhistoricbuildingsshallmatchthe originalwindows.Windowsinnewadditionsshallbecompatibleinproportion, shape andsizebut notreplicate originalwindowsin thehistoricbuilding. Mrs. Bishop was brought back into the meeting and stated that she would comply with the continuance. DISCUSSION ITEMS: Historic Preservation Awards –May 20, 2021 @12PM via Zoom o Timeline for how things will run during awards ceremony. o The Commission decided that the Mayor will not be neededas part of the awards ceremony this year. o Swink will be out of town and would like someone to read his blurb for the awards presentation. Harris and Trapp will take a look and see which Commissioners are assigned and get back to him. o The awards and packets will be mailed out to the winners after the awards ceremony. o Trapp to email Shostrom regarding signing of the certificates. OLD BUSINESS: None to discuss ADJOURNMENT: Next meeting is scheduled May 5, 2021at6:00pmvia Zoom. There being no other items to discuss, the meeting adjournedat8:50pm Respectfully submitted by Regan Trapp 4