HomeMy WebLinkAbout2022-03-02 Historic MIN
ASHLANDHISTORIC COMMISSION
ELECTRONIC MEETING
Meeting Minutes
March 2, 2022
Community Development/Engineering Services Building – Electronic Meeting
CALL TO ORDER:
Von Chamiercalled the electronic meeting to order at6:03pm.
CommissionersPresent:Council Liaison:
ShostromShaun Moran-Absent
WhitfordStaff Present:
EmeryBrandon Goldman;PlanningManager
SkibbyRegan Trapp; Permit Technician II
Swink
Von Chamier
Commissioners Absent:Hovenkamp
APPROVAL OF MINUTES:
Shostrom/Whitford m/sto approve minutesforJanuary 5, 2022.Voice vote. ALL AYES.Motion passed.
PUBLIC FORUM:
There was no one in the audience wishing to speak.
COUNCIL LIAISON REPORT:
Councilor Moran was absent,so no report was given.
PLANNING ACTION REVIEW
PLANNING ACTION: PA-T1-2022-00175
SUBJECT PROPERTY: 37 North Main Street
APPLICANTS/OWNERS: Victor & Evye Szanto
DESCRIPTION: A request for Site Design Review to permit a tenant improvement of the property located at 37
North Main Street to include an interior remodel to create two tenant spaces, associated accessibility improvements,
and changes to the façade including alteration to the entry and the addition of new awnings. COMPREHENSIVE
PLAN DESIGNATION:Commercial Downtown;ZONING: C-1D; ASSESSOR’S MAP: 39 1E 09BB; TAX LOTS:
8600
There was no conflict of interest or ex-parte contact indicated by the Commission.
Goldman gave the staff report for PA-T1-2022-00175.
Von Chamieropened the public hearing to the applicants.
Applicants present:
Evye Szanto, owner of 37 N. Main.
Evye Santo addressed the Commission regarding the project at 37 N. Main. She stated that this is the only building
that has not been renovated downtown. They will be making it more elegant and more in order with the rest of the
street and historic buildings.
The Commission discussed the condition of the exterior and how unique it is. They would like some of the distinct
features to stay.
Shostrom/Swink m/s to approve PA-T1-2022-00175 with recommendations. Voice vote. ALL AYES. Motion
passed.
Recommendations:
Retain windows on either side of the proposed double doors as retrofitted storefront glass which may be reduced
in width to allow for the double door installation.
Reuse and restore the existing brass window edge details on all storefront windows, including upon replacement
windows located on either side of the proposed double doors.
Two 42” doors recommended if feasible (with the original door being kept if it can be matched).Alternatively, if
the retention of the narrow storefront windows on either side of the doors necessitated 36” wide doors, then
those new doors should match the design/style of the existing glass front door specifically including the heavy
bottom rail.
Revised window and door detailed plans to be provided at1.5” scale
Door selection to be presented to Historic Commission prior to purchase.
PLANNING ACTION:PA-T1-2022-00176
SUBJECT PROPERTY: 131 Helman Street
OWNER/APPLICANT: Peter Cipes for Chappell
DESCRIPTION:A request for a Conditional Use Permit to restore and add a small addition to an existing home.
Because of the extent of the restoration a demolition permit is also being processed concurrently with the building
department. The existing home has a non-conforming front yard setback, and because the structure is being added
onto rather than being reconstructed in its existing 3d envelope a CUP is required. COMPREHENSIVE PLAN
DESIGNATION: Multi-Family Residential; ZONING: R-3; MAP: 39 1E 04 CC, TAX LOT: 4800
There was no conflict of interest or ex-parte contact indicated by the Commission.
Goldman gave the staff report for PA-T1-2022-00176.
There were questions from the Commission regardingsiding, windows, and whetherthis is a full demo of the
building.
Von Chamieropened the public hearing to the applicants.
The applicants were not present.
Public Testimonyand Comments:
Mark Brouillard, residing at 151 Helman.
o Comment placed on recordfrom Mark Brouillard, on behalf of Helman neighbors.(see attachment C)
Shostrom/Whitford m/s to approve PA-T1-2022-00176with recommendations. Voice vote. ALL AYES.
Motion passed.
Recommendations:
Retain as much of the original 1x6 Wide-V Groove tongue & groove (T&G) siding as possible.The
Commissioner however recognized that this may prove difficult in matching the existing material with new
material installed to current codes.
New siding should replicate the historic siding with 1x6 Wide-V Groove T&G of a similar profile.Commissioners
advised that if this were primed on both sides before installation it would greatly improve long-term durability.
Commissioners felt strongly that cementitious siding (e.g. Hardie board or similar products) were inappropriate
and would change the historic character of the building.
Windows & trim to be retained where possible, or match original.Need to know type of windows, as the
materials submitted in application do not show window detail.New windows should be set back by bucking the
windows (i.e. framing the window opening in 2x4's set at the back of a 2x6 wall) rather than having them sit flush
with the face of the siding.If vinyl replacement windows are ultimately used, the color should be off-white, tan or
putty.Sills, trimand other details should match the original, and where windows are moved, the separation
typical for double double-hung windows should be retained (i.e. separated by 3-inch studs) to mimic the historic
double-double installation.
PLANNING ACTION:PA-T2-2022-00037
SUBJECT PROPERTY:165 Water Street, 160 Helman Street and 95 Van Ness
(Cornerof Van Ness & Water Streets)
APPLICANT: Rogue Planning & Development Services, LLC,agent forowner
OWNERS: Magnolia Investment Group, LLC,and Gil Livni
DESCRIPTION:A request for an eight-lot commercial subdivisionto construct a phased mixed-use development for
the three properties at the corner of Van Ness and Water Streets including 95 Van Ness Street, 165 Water Street and
160 Helman Street.The applicant’s Phase I requests Site Design Review approval for five mixed-use buildings
consisting of two ground floor commercial spaces with two residential units above in each building, as well as
associated surface parking, utility infrastructure and street improvements.The remaining three building sites would
be developed in a later phase.The application also includes a request for a Physical & Environmental (P&E)
Constraints Review Permit because the proposal includes development on severe constraints lands with slopes
greater than 35 percent and on floodplain corridor lands; a request for an Exception to the Development Standards
for Hillside Lands; a request for a Tree Removal Permit to remove allof the trees on the property and within adjacent
rights of way; a request for an Exception to the Site Development and Design Standards to allow 3,087 square feet of
plaza space where the standards require 5,624 square feet; and a request for an Exceptionto Street Standards to
allow parking bays with street trees in bump-outs along Van Ness Avenue rather than standard park row planting
strips.COMPREHENSIVE PLAN DESIGNATION:Employment;ZONING:E-1;ASSESSOR’S MAP:39 1E
04CC;TAX LOTS #:2000, 2100 & 7100
Von Chamier recused herselfas she is workingwith the applicantsand the project.
Severson gave the staff report for PA-T2-2022-00037.
There were questions from the Commission regarding where the work will be done, lot splits and financial advantage
for the owners,(having one building on each lot)and the fact that the other approvals in the past have been more
historically compatible. Neighborhood compatibility is important tothe Commission.
Shostromopened the public hearing to the applicants.
Applicants present:
Amy Gunter, Rogue Planning and Development.Applicants’representative.
Sam Bickel, Terrain Landscape Architecture.
Gil Livni, Property Owner.
Amy Gunterdiscussed the project in detail.
Shostrom mentioned that these buildings do not fit into the Historic District, and they are more contemporary and
modern than what the Commission likes to see. It is hard to put “downtown buildings” in a residential zone.
Emery mentioned that they are beautiful buildings but it’s jarring to see this size of building in the residential area.
Swink mentioned that the Commission needs to look at the Historic Design Standards and find things to help improve
the overall look of the building.
Public Testimonyand Comments:
Mark Brouillard, residing at 151 Helman.
o Comment placed on record from Mark Brouillard (See attachment A)
o Comment placed on record from Mark Brouillard on behalf of Helman neighbors (See attachment B)
Set buildings back from the street and limit height to 34’ (Suggestion from Mr.
Brouillard)
Shostrom/Swink m/s to approve PA-T2-2022-00037 with recommendation. Voice vote. ALL AYES. Motion
passed. (Von Chamier not in attendance for vote)
Recommendations:
The Historic Commission finds that there is no historical precedent in Ashland for three nearly identical, large
buildings being constructed together in a historic district. The designs and landscaping here are excellent, and
help to mitigate this to a degree, howeverthe "cookie cutter" designs are still too repetitious and seem to
emphasize the difference in significant difference height and character relative to the other side of Helman
Street.
The Historic Commission has concerns that the height, scale and massingof the three buildings proposed along
Helman Street (Buildings #1, #3 and #4) are out of scale with the one- to one-and-a-half-story historic residential
buildings across Helman Street (AMC 18.4.2.050.B.2-4).The Commission asks that the designs be revisited to
look at changing the height of the individual stories (11-foot ceilings seem excessive when height is an issue),
and potentially reducing the number of stories on at least the two end buildings (#1 and #4). In the
Commission's view, if the buildings on Helman were lower, the remaining buildings could "cascade" around the
Van Ness corner as taller buildings there would be mitigated by the grade change and the fact that there is not a
single-story, historic residential streetscape across Van Ness.
The Commission believes that the designs would benefit from a greater variety of material treatment and
finishes, and greater variations in height and/or number of stories to relieve the monotony as they present to the
historic Helman Street streetscape.
DISCUSSION ITEMS
Memo – Ordinance Change for Historic Commission Membership & quorum number
Goldman stated that this is in process.
Historic Preservation Week – PastForward
th
o Historic Preservation Awards scheduled for Tues, May 17@12:30
2022 nominations –Commissioners to review list
o Commissioners to break offinto groups and will be assigned 4 properties to review.
ADJOURNMENT
Next meeting is scheduled forApril 6,2022,at 6:00pmvia Zoom.
There being no other items to discuss, the meeting adjournedat9:35pm
Respectfully submitted by Regan Trapp
Attachment A
Sent: Tuesday, March 01, 2022 2:10 PM
To: Beverly Hovenkamp <revbev549@gmail.com>; Dale Shostrom <shobro@jeffnet.org>; Bill Emery
<bill@ashlandhome.net>; Kieth Swink <kswink@mind.net>; Piper Von Chamier
<piper@terrainarch.com>; Terry Skibby <terryskibby@gmail.com>; Sam Whitford
<skwhippet@charter.net>
Cc: Regan Trapp <Regan.Trapp@ashland.or.us>; Shaun Moran
<Shaun.Moran@council.ashland.or.us>; Derek Severson <derek.severson@ashland.or.us>
Subject: Historic Commission: 165 Water St - Public Comment
Good afternoon, Commissioners,
The public comment below was submitted after packets for the 3/2/2022 Historic Commission
meeting were prepared. The comment relates to the proposed development at 165 Water Street
(PA-T2-2022-00037) at the intersections of Helman St, Van Ness Ave, and Water St.
I wanted to provide the email comment to you all for your consideration in advance of tomorrow
night’s meeting.
See you tomorrow evening, Brandon
From: Mark Brouillard <MTBrouillard@msn.com
>
Sent: Thursday, February 24, 2022 2:59 PM
To: Shaun Moran <Shaun.Moran@council.ashland.or.us>; Stephen Jensen
<stephen@council.ashland.or.us>; Paula Hyatt <Paula.Hyatt@council.ashland.or.us>
Cc: Bill Molnar <bill.molnar@ashland.or.us>; Julie Akins <julie@council.ashland.or.us>
Subject: PA-T2-2022-00237 - May we have impartial meetings
\[EXTERNAL SENDER\]
To Council Liaisons, Planning Department, and Mayor,
I am asking that we have impartial meetings with regards to PA-T2-2022-00237. There are
very specific reasons for this. During the last go around with what is being proposed (it was
for 95 Van Ness Street - PA-T1-2018-0033) a proclamation was made by a presenter (Rogue
Planning) and laughed at and mocked by the historic commission members. That
proclamation was "now that there aren't any pesky home owners here we might get
something accomplished." I was present at the meeting as a homeowner and made an
objection to it (being labeled as a pesky homeowner). But, the attending historic commission
members laughed at it and I guess they thought it was entertaining. To me and others it
showed bias.
Again, we are having another new PA with regards to the subject properties at 95 Van Ness,
160 Helman, and 165 Water. We as neighbors thought we had gotten past the prior two
approvals (much to the objections of the neighborhood) for 95 Van Ness and 160 Helman. We
had all gotten used to the idea of having (2) 40 foot tall buildings across the street from us to
Attachment A
now trying for 5 massive buildings that offer no affordable housing, unless you call a million
dollars per condo affordable (8 buildings in total with 3 being on 165 Water).
Those of us who have been around long enough on Helman have seen the City not be totally
truthful with the neighborhood. Look into the notes and building plans for The Plaza Inns &
Suites (on Helman Street and Central Avenue). One building we never saw the plans for and
when the open house happened, Mayor DeBoer asked what we thought about the buildings;
he was asked where it was on the plans. They were not there. Bill Molnar's predecessor told
us that the City wouldn't let another 3 story building happen on Helman Street after the Plaza
fiasco.
Our original suggestion for the now 95 Van Ness Avenue building would be to make it the
height limit of the historic district, which is 30 feet. It should have a setback as well. The type
of building that they are wanting to build is one that is better suited for the Clear Creek Drive
area.
Here are our other concerns (again) with the project:
In our opinion the buildings do not meet the basic requirements of AMC 18.4.2.050. First, the
buildings will be considerable taller than the “historic buildings in the vicinity” pursuant to
18.4.2.050.B.2. The buildings, in our opinion, also does not meet the criteria for the following
sections: 18.4.2.050. B.3, B.4, B.5, B.6, B.7, B.8, B.9, and B.10.
We also believe that according to AMC 18-2.3.130.A which states that “Dwellings in the E-1
zone are limited to the R-overlay zone. See chapter 18-3.13 Residential Overlay.” This property
is not in the residential overlay (figure 18.3.13.010) and should be held to R-2 standards. If this
holds true, and with the Historic District overlay, the maximum height is to be 30 feet not the
39.5 feet that is planned. It would also need the proper setbacks as well. Having a building
directly at the edge of the sidewalk also does not fit with AMC 18.4.2.050.B.6.
Again, the main topic is to have impartial meetings with regards to PA-T2-2022-00237, and yes
I do understand that the public is allowed their opinion. But when the commissions find it
funny then we have unintended bias.
Respectfully,
Mark and Donna Brouillard
159 Helman Street
Ashland, OR 97520
Attachment A
206-661-7085
Brandon Goldman, AICP
Planning Manager
Pronouns: he, him, his
City of Ashland, Planning Division
20 East Main Street, Ashland OR 97520
(541) 552-2076, TTY: 1-800-735-2900
FAX: (541) 552-2050
brandon.goldman@ashland.or.us
This email transmission is official business of the City of Ashland, and it is subject to Oregon Public Records law
for disclosure and retention. If you have received this message in error, please contact me at (541)552-2076.
Thank you.
Attachment B
From:City of Ashland, Oregon
To:planning;Regan Trapp
Subject:Historic Commission Contact Form Submitted
Date:Wednesday, March 02, 2022 12:08:22 PM
\[EXTERNAL SENDER\]
*** FORM FIELD DATA***
Full Name: Mark Brouillard
Phone:2066617085
Email:mtbrouillard@msn.com
Subject:Tonight's meeting - PA-T2-2022-00037 or 00237 depending on paperwork
Message:Re.: 160 Helman Street and 95 Van Ness Avenue Construction Dear Historical
Commission, I would appreciate it if we could add a note on record of the opposition for
the current building plans for 160 Helman Street/95 Van Ness Avenue, specifically the
planned residences. There are several reasons for this and they are as follows: 1. In or
around 2003, the then City Administrator, Gino Ggrimaldi, told the residents and
property owners that the City of Ashland would not allow for any 3 story buildings on
Helman Street between Central Avenue and Van Ness Avenue. This was due to the Plaza
Inn?s and Suites Building being built as a ?2? story building. 2. The proposed height of
the residence on the corner of Van Ness Avenue and Helman Street is to be 40 feet and 3
stories. That is not reasonable in the Skidmore Historic District and also not next to some
of Ashland?s oldest homes (Don and Terri Wilson?s home at 152 Helman Street is from
1860, ours at 159 Helman Street is 1889, Sophia and Felipe?s at 171 Helman Street is
1895, Sheldon and Jordan?s at 173 Helman Street is 1888). 3. The height they are
wanting for the first residence is going to be 15 feet higher than anyone else?s. It will be
taller than your average utility pole by about 10 feet. Again not reasonable in the
Skidmore Historic District. There are six out of the nine home owners on the street that
are in favor of what I have asked to be put on record for us. I have not been able to get a
hold of two home owners due to work hours and the other home is a vacation rental.
Respectfully, Mark Brouillard 159 Helman Street Ashland, Oregon 97520-1719
mtbrouillard@msn.com
Attachment 1 file:
Attachment 2 file:
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Attachment C
From:City of Ashland, Oregon
To:planning;Regan Trapp
Subject:Historic Commission Contact Form Submitted
Date:Wednesday, March 02, 2022 12:11:49 PM
\[EXTERNAL SENDER\]
*** FORM FIELD DATA***
Full Name: Mark Brouillard
Phone:2066617085
Email:mtbrouillard@msn.com
Subject:Tonight's Meeting - PA-T1-2022-00176
Message:We have no objections to this, Helman neighbors.
Attachment 1 file:
Attachment 2 file:
Attachment 3 file:
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