HomeMy WebLinkAbout2014-01-23 Housing & Human Services MIN
Ashland Housing and Human Services Commission
January 23, 2014
CALL TO ORDER
City of Ashland Housing Specialist Linda Reid called the meeting to order at 4:32 in the Siskiyou Room located in
the Community Development and Engineering Department at 51 Winburn Way, Ashland Oregon.
Commissioners Present: Commissioners Absent Council Liaison
Regina Ayars Gina DuQuenne Pam Marsh
Heidi Parker
Connie Saldana SOU Liaison
Michael Gutman Andrew Ennslin
Joshua Boettiger
Rich Rohde Staff Present:
Coriann Matthews Linda Reid, Housing Specialist
Sue Crader Carolyn Schwendener, Admin Clerk
WELCOME AND INTRODUCTIONS
Reid welcomed the Commissioners to their first meeting. Each member introduced themselves giving a little
background as to why they joined the Commission. Christy Wright, Communications Director for the Associated
Students of SOU and manager of the Fair Housing campaign was present as a guest.
COMMISSION BUSINESS DISCUSSION
The Commissioners discussed the different options for when, where and what time to have the regular Commission
meetings. The group decided to hold the regular meetings on the fourth Thursday of every month at 4:30 pm in the
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Siskiyou Room at the Community Development Building located at 51 Winburn Way. The March 27 meeting will
be held however at Council Chambers located at 1155 East Main Street, Ashland due to the already published
legal notice regarding the Community Development Block Grant presentations.
INTERIM CHAIR AND VICE CHAIR ELECTION
The Commissioners agreed to postpone the election of officers until the next meeting on February 27, 2014.
SOCIAL SERVICE GRANT PROJECT OVERVIEW AND DISCUSSION
Marsh explained that the City allocates money biennially for Human Service projects. When the Council discussed
what the function of this new Housing and Human Services Committee would be one question that came up was
whether or not to hand that Human Services funding process to this group. Currently it is handled by a budget sub-
committee process. The Council would like feedback from this new group and recommendations for the social
service grant process. The money available is $140,000. The Commissioners discussed different ideas on how to
accomplish this task and make it a better process. Marsh conveyed that the Mayor would also like to see this
Commission do an inventory of human services within the City identifying gaps.
It was the consensus of the group that a strategic plan with measurable goals and objectives needs to be put into
place. It was determined that there needs to be a sub committee formed and a timeline and process put together
by March. Ayars and Rohde will work with Reid on developing a timeline for the process and bring it back to the
next meeting
Parker, Saldana and Crader will work together to do a survey of what Social Services are currently available in the
Community. They will bring a report to the February meeting.
COMMUNITY DEVELOPMENT BLOCK GRANT OVERVIEW AND DISCUSSION
Community Development Block Grant funds (CDBG) are funds that come down from the Federal Government
though the Department of Housing and Urban Development (HUD). The City receives a direct allocation from HUD
and Reid administers the monies. Staff writes a five year Grant application looking at the needs of the Community
doing an inventory and setting goals. In January of every year a Request for Proposal goes out on the Cities
Website the local newspaper as well as a mailing to interested parties.
Reid is not sure the exact amount of money available this year but is assuming it’s around $130,000 to $160,000.
The majority of CDBG funds are to be used for capital improvements with 15% available to provide direct services
to people. In March the applications will be submitted and Reid will write a review and send staff’s recommendation
to the Housing and Human Services Commissioners. In March the applicants will have the opportunity to attend the
Commission meeting and speak about their projects and answer questions. The Commissioners will make a
recommendation which Reid will send along with staff’s recommendation to the City Council. The Council will have
the opportunity to speak with the applicants and then make an ultimate decision about funding. At that time Staff
will draft a report to HUD explaining what the City is doing with the money and how it meets the City’s needs. HUD
will either approve or disapprove of the use. After HUD’s approval staff will move forward doing contracts and the
release of the monies. The grantees will report quarterly on their activities and at the end of the program year Reid
will draft a new report called the Consolidated Annual Performance Evaluation (CAPER) explaining what the City
did with the money and how it met the Cities needs.
LIAISON REPORTS DISCUSSION
Council – Marsh acknowledged that she is very excited to be the Liaison to this Commission and sees a potential
for the opportunity to expand in the human services area and maintain and expand the work that has already been
done with Housing. She is available for any assistance the Commission might need.
SOU- Ennslin expressed his happiness to be on this Commission. Ennslin called attention to the fact that last year
he brought forward to the Housing Commission a student survey analyzing student’s experiences while looking for
housing within the City. The survey was to find out if students felt they were treated fairly or experienced any
discrimination because they were a student. Approximately two hundred surveys were turned in showing that the
majority felt they were unfairly discriminated against because of their student status. Ennslin expressed the desire
to get some feedback and recommendation from this body to forward on to the City Council in hope of getting an
ordinance passed making students a protected class.
Staff – Matthews reported that the annual Point in Time count will soon take place. The Federal, State and local
government is trying to determine how many homeless people are in the County. The one night shelter count will
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take place on January 29. A week long count is also done at different human services areas; meal sites, shelter
sites and warming sites. In the past camp sites were visited but it was determined that was not a consistent way to
count so they are no longer doing that.
General Announcements – Ayars gave an update on the Ashland Community Resource Center located at 570
Clover Lane (located in a portion of the Masonic Center). There will be an open house inviting the Community on
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Thursday February 6 from 2:00 pm to 4:00 pm. The Center will be open for business on Monday February 10.
Because of a $15,000 donation the Resource Center was able to purchase a shower trailer. The trailer has two
showers two washing machines and two dryers. The Center needs volunteers and is open Tuesday through
Saturday between the hours of 9:00 am to 1:00 p.m. Ayars said the center is in need of towels.
Parker mentioned there was training for Homeless Shelter volunteers with CERT. The training went well and they
were able to get a number of volunteers however more volunteers are needed to spend the night in the shelters
since another weekly night has been added.
AGENDA ITEMS FOR NEXT MEETING/COMMISSIONER ITEMS SUGGESTED
Timeline for social service grant process/Consolidated Plan/Election of officers/Barbara Christenson regarding
Commission meeting guidelines/revisit survey on student Housing
UPCOMING EVENTS AND MEETINGS
Housing and Human Services Commission regular meeting – February 27, 2014, 4:30 pm in the Siskiyou Room at
51 Winburn Way, Ashland Oregon.
ADJOURNMENT - The meeting was adjourned at 6:15 p.m.
Respectfully submitted by Carolyn Schwendener