HomeMy WebLinkAbout2018-01-25 Housing & Human Services MIN
Ashland Housing and Human Services Commission
Minutes January 25, 2018
CALL TO ORDER
Commission Chair Rohde called the meeting to order at 4:30 pm in the Siskiyou Room at the Community
Development and Engineering Offices located at 51 Winburn Way, Ashland OR 97520.
Commissioners Present: Council Liaison
Tom Gunderson Traci Darrow, absent
Rich Rohde
Heidi Parker SOU Liaison
Michelle Linley
Gina DuQuenne
Jackie Bachman Staff Present:
Sue Crader Linda Reid, Housing Specialist
Linda Reppond Carolyn Schwendener, Clerk
APPROVAL OF MINUTES
Bachman/Crader m/s to approve the minutes of the November 16, 2017 regular Commission meeting. Voice
Vote: All Ayes, motion passed.
PUBLIC FORUM
No one spoke at public forum.
CDBG AND AHTF RFP UPDATE
Reid reviewed with the Commissioners the timeline schedule for the 2018 Community Development Block Grant
and Ashland Housing Trust Fund grant applications.
January 1, 2018 – The RFP applications were available to the public. They were published in the
newspaper, City of Ashland website and previous applicants were mailed a letter.
February 16, 2018 – Applications are due by 4:30 pm
March 22, 2018 – Public Hearing at the Housing and Human Services Commission regular meeting who
will then provide recommendations for awards to the City Council.
April 17, 2018 – Public Hearing at the Ashland City Council to make the final award selection(s).
This Commission has made communication with the Council a priority goal and would like to encourage Tracy
Darrow the Council Liaison to be present at next month’s regular HHS Commission meeting. Reid will speak to
Darrow about the importance of being there. It was suggested to invite another City Councilor or the Mayor as
well.
As we go into this process we will pay close attention to any conflict of interest, stated Rohde. Traditionally
conflict of interest hasn’t been a problem with CDBG applications, the problem occurred with the Social Service
Grant money. There is a slight chance that Gunderson may recuse himself because he is joining the board of
Rogue Retreat and there is a possibility they may have an application.
TRANSIT TRIANGLE OVERVIEW/UPDATE
City Senior Planner, Brandon Goldman reported at the January 16, 2018 Council meeting the Ashland City
Council directed staff to develop a final draft ordinance in order to implement the infill strategies for the Transit
Triangle area. Council also recommended that staff look at incentive based strategies such as vertical housing
and system development credits in order to promote the proposed types of housing.
The Transit Triangle is comprised of Ashland Street along the north edge, Siskiyou Boulevard on the southwest
side, and Tolman Creek Road on the eastern edge. This area includes opportunities for development of
additional businesses and housing. Several issues were found to exist under the current zoning and land use
standards that limit Commercial and Residential Development in the Transit Triangle. Goldman explained that the
preliminary analysis determined that changes to land use and zoning standards implemented in tandem with
streetscape improvements allowed for development that could feasibly achieve rents affordable to median income
households.
Goldman gave a power point presentation and answered questions.
Are apartments a possibility in this area?
Apartments would be allowed in the residential zones but not in the Commercial areas located mostly
along Ashland Street. The market tends to promote ownership property rather than apartments.
I didn’t see any mention of studio apartments; could they be referenced in the document?
If there is a market for studio apartments a developer could develop them. We are only proposing getting
rid of the density not proposing the size of the units.
Do the Developers have any rent control as rents continually increase?
Rent control is not permissible. If the market allows for an increase the landlord can do it. If the City
offers an incentive, like system development charge deferrals, then the units would be required to
maintain a certain level of affordability.
Was underground parking something that was discussed?
Underground parking would be allowable and there are areas in which it would work well. The cost of
underground parking is so high it could increase the amount of rent.
What are you hearing from the developers?
Developers like hearing Lessening of restrictions. They did express their concerns that some of the
development costs in the model were somewhat low, construction costs are higher in Ashland. Favorable
regarding the reduction of parking. They had some concern with the setback and articulation
requirements.
What is the legality around restricting the use to rental as opposed to other uses?
There is an existing code in place that allows for ownership units to be developed above Commercial
properties however the ordinance limits density and number of stories. The applicant can choose to use
the new Triangle Transit Zoning Code Ordinance then the restrictions can be imposed only allowing rental
units.
The ordinance will go through a public hearing process before the Planning Commission and City Council to get
more feedback on it for revisions. The formal ordinance will be adopted by the City Council. This ordinance will
come back to this Commission again for their review and recommendations. The Commissioners agreed this is an
exciting opportunity for developing housing but would like to add how important it is to have housing that benefits
the lower income target as well.
STRATEGIC PLAN PRIORITY GOAL FOR 2018 REVIEW
The Commissioners discussed the goals that were set at their December 13, 2017 goal setting retreat.
The Community Development Director brought the discussion of Porta Potties to the leadership team and the new
Public Works Director Paula Brown. Brown was in favor of installing Porta Potties and felt it was a health issue. It
is still in the exploratory phase, looking at the cost feasibility. Reid acknowledged it probably can be removed
from the goals.
Parker commented she is in conversation with ACCESS regarding the funding for a Shelter Coordinator. This too
might be able to be removed from the goals.
The Commission commented it’s important to keep these goals in front of them. They suggested on every
Agenda there be a small check box with each goal listed. Every time a goal is achieved they can check it off. It
was suggested to put land banking back on the list of goals. Parker expressed that things seem to get done at a
glacial pace and sub committees are probably the most effective way to get an audience with any member of the
Council. Getting one or two Council members and working directly with them yields the greatest good, stated
Parker.
Reppond/Gunderson m/s to focus the Strategic Plan language on what we want to see and include the Land Bank
and not necessarily put them in priority order. Voice Vote: All ayes, motion passed.
Reppond volunteered to work on putting the language in a more positive way.
COST OF HOMELESSNESS PRESENTATION
At the HHSC annual retreat it was suggested that staff share the Cost of Homelessness Report put together by
ACCESS in 2016. Reid went through the power point presentation pointing out topics of interest. The
Commissioners also had the presentation in their packet.
LIAISON REPORTS AND GENERAL ANNOUNCEMENTS
Council - Darrow was not present, no report.
SOU – Linley introduced Noah Hurley who currently works in the SOU Housing Department. He has decided to
apply for the SOU Liaison seat on the Commission. Mr. Hurley shared his wife works for the Department of
Human Services and Child Protective Services in Josephine County. He and his wife see a large population who
are trying to find affordable housing which has caused Mr. Hurley to be passionate about affordable housing for
students and our Community as a whole. Mr. Hurley acknowledged SOU is interested in creating more housing
on campus to help with this situation.
Staff - Reid reported the Point in Time Homeless count was taking place this week. The survey will be given to
ACCESS who will then tabulate the data and turn it into the State. Reid remarked that the Jackson County
Continuum of Care is undergoing some changes. The first Board meeting with new Board members will be on
January 29, 2018 at the Medford Police Station.
Audience member Princess Franks introduced herself. She has applied for the vacancy on the Commission and
has an interview with the mayor. Ms. Franks has lived in affordable housing and personally experienced what it’s
like to raise children and make a living while looking for somewhere in Ashland to live.
UPCOMING EVENTS AND MEETINGS
Housing and Human Services Commission Regular Meeting – 4:30-6:30 PM; February 22, 2018 at 51 Winburn
Way.
Quorum Check – Commissioner Reppond will be out of town for next month’s meeting.
ADJOURNMENT
The meeting was adjourned at 6:30 p.m.
Respectfully submitted by Carolyn Schwendener