HomeMy WebLinkAbout2020-03-26 Housing & Human Services MIN
Ashland Housing and Human Services Commission
Minutes
March 26, 2020
Audio
Call to Order
Commission was called to order by Brandon Goldman via Zoom Video meeting at 4:00 pm
Commissioners Present: Council Liaison
Rich Rohde Dennis Slattery - ABS
Echo Fields
Gina DuQuenne SOU Liaison
Linda Reppond None appointed at this time
Erin Crowley
Tom Gunderson Staff Present:
Heidi Parker Linda Reid, Housing Program Specialist
Chris Mahan Liz Hamilton, Permit Technician
Jackie Bachman
Approval of Minutes
Commissioners Jackie Bachman / Heidi Parker m/s to approve the minutes of February
27, 2020 as amended. Voice Vote: All Ayes. Motion passed
Public Forum None
Utility Bill Work Group Report
The Commission discusses the items in Memo for recommendation
Commissioners Jackie Bachman / Echo Fields m/s to approve all the items
identified/recommended in the memo from the Utility Bill Work Group. And that the
recommendations be sent to the City Council with the notion that they be implemented
with the City’s discretion of priority after the COVID-19 crisis has passed.
Voice Vote: All Ayes. Motion passed
Grant Application Review Discussion
Discussion of conflict of interest.
- Chris Mahan advises he has no conflict of interest
- Jackie Bachman advises she has no conflict of Interest. Is a volunteer and serves on the Board for
OHRA. However, there is no potential for financial gain from any association with OHRA and she believes
she can act in the best interest of Ashland and will be fair in her decisions today.
- Heidi Parker believes she can vote fairly on all matters today as there is no potential for financial gain for
her.
- Linda Reppond advises that she currently does have a financial gain as she currently has a contract with
OHRA to house homeless shelter residents in her hotel that are “at risk” for the COVID-19 virus. She will
abstain from voting on these applications today.
- Rich Rohde advises that he is a volunteer with the Shower/Laundry trailer but feels that is not a conflict
of interest.
- Echo Fields has no conflict of interest.
Echo Fields has question about timelines and the new COVID-19 pandemic. How much flexibility will applicants
have with target dates? Linda Reid responded, CDBG grants can have adjustments made to timelines.
Regarding Affordable Housing Trust Fund, there is no hard rule on timelines.
Heide Parker has question about Food Angels. If we only partial fund Food Angels on their building project, will it
in fact be a completed project? Linda Reid clarifies that some of the items requested do not qualify for CDBG
grants, the actual roof and sink projects would be funded.
Commission discusses the 2 memos added to agenda today by City Administrator
CDBG Applicant Presentations
- Pamela Joy / Food Angels gives short presentation for application.
- No presentation from Maslow Via this zoom meeting.
- Michelle Arellano and Diane DeRyss / OHRA gives presentation for application.
- OHRA give presentation for meal delivery during COVID-19 crisis on a separate application.
CDBG Application Review and Recommendation
Commission hears from Linda Reid about Staff recommendations:
Food Angels: $ 5,525.00
Maslow: $13,392.00
OHRA: $13,392.00
OHRA/ Meal $ 4,487.00
Commissioners Tom Gunderson / Erin Crowley m/s to accept the above
recommendations of staff for the distribution of CDBG funds.
Rich Rohde – Yes
Echo Fields - Yes
Gina DuQuenne - Yes
Linda Reppond - Abstain
Erin Crowley – Yes
Tom Gunderson- Yes
Heidi Parker - Yes
Chris Mahan – Yes
Jackie Bachman - Yes
Affordable Housing Trust Fund Applicant Presentations
Linda Reid makes announcement that all applicants have been notified that at this time we are unsure whether
the Affordable Housing Trust Fund allocations will be made.
Sean Darrell gives presentation for a Cottage project.
Rich Rohde, Echo Fields, Jackie Bachman, and Heidi Parker all give thanks to Sean for his
presentation. No questions from Commissioners
Brian, Neighbor Works Umpqua gives presentation for Community Land Trust (CLT) ownership project.
Heidi Parker askes: Please explain the Grounded Solutions Model Land Lease (Homeowners Assoc)
versus current model
Brian responds, existing 3 projects in Ashland were developed with no Homeowners Assoc. Over the
years they have learned an HOA is beneficial the organize homeowners to make decision about common
areas.
Echo Fields askes: Have you identified sources for your budget lines of Technical Assistance,
Consulting, Legal & Professional fees?
Brian responds: Yes, a firm in Portland handles the Technical Assistance and a Lawyer they have used
before that is versed in Land Trust matters
Michelle Arellano, OHRA give presentation for application to fund resource center and winter shelter.
No questions from commission.
Linda Reid reads Memo for City Administrator Kelly Madding regarding Housing Trust Fund and the
commission discusses how to maintain funding for the Winter Shelter come November.
Affordable Housing Trust Fund Review and Recommendation
Staff recommends award of the 2020 AHTF funds as follows:
$0 to Darrell Cottage Housing Proposal
$43,500 to Neighbor-works Umpqua
$110,000 to OHRA
Commissioners Echo Fields / Jackie Bachman m/s to recommend funding immediately
OHRA, the above proposed amount with flexibility to direct those funds to match the
emerging needs during this pandemic. Commission also recommends funding
Neighbor-works Umpqua the above proposed amount.
Rich Rohde – Yes
Echo Fields - Yes
Gina DuQuenne - Yes
Linda Reppond - Abstain
Erin Crowley – Yes
Tom Gunderson- Yes
Heidi Parker - Yes
Chris Mahan – Yes
Jackie Bachman – Yes
Secondary note: This commission stands ready to meet during the month to help
address additional emergent plans for Ashland Housing Trust Fund that come forward
during this pandemic.
Echo Fields also requests that staff keep the commission informed about any
emergency funds the City applies for from CDBG, the Emergency Solutions Grant, and
any other provisions under the new legislation.
Consolidated Plan Recommendation
Staff is looking to the Commission to make a recommendation to the Council regarding the 2020-2024 CDBG
Consolidated Plan. The final plan no includes the revisions of the comment regarding lifelong housing, and OHRA
as a service provided on page 65.
Commissioners Jackie Bachman / Chris Mahan m/s to accept the recommendations of
Staff for the Final CDBG Consolidated Plan with revisions.
Voice Vote: All Ayes. Motion passed
April Agenda Items
Cancelled
Adjournment: Rich Rohde adjourned the meeting at 6:40p.m.
Respectfully submitted by Liz Hamilton