HomeMy WebLinkAbout2018-07-20 Public Arts MIN
B
ASHLAND PUBLIC ARTS COMMISSION
MINUTES
July 20, 2018
CALL TO ORDER:
Chair Sandra Friend called the meeting to order at 8:01 a.m. in the Siskiyou Room, 51 Winburn Way.
Commissioners Present: Staff Present:
Dana Bussell Fotini Kaufman, Assistant Planner
Sandra Friend
Thomas Fuhrmark
Andy Stallman
Stanley Smith
Absent Members: Council Liaison:
Richard Newman Stephen Jensen
APPROVAL OF MINUTES:
On page 1 under B. Update on Watershed Piece, Chair Friend clarified the sentence, “Chair Friend explained specific
grants funded the Watershed art pieces and did not use public arts funds.” She changed it to “Chair Friend
explained that a combination of a grant and non-public funds were used to purchase “Elevation.” On page 2, Goal 3,
she suggested deleting “The general perception of the Commission was that it was a valid organization that adhered
to public process.”
Commissioners Renwick/Stallman m/s to approve the minutes from June 15, 2018, as amended. Voice Vote: all
AYES. Motion passed.
INTRODUCTIONS
PUBLIC FORUM - None
COUNCIL LIAISON REPORT
City Councilor Stephen Jensen updated the Commission on the Council delaying approval of the Wildfire Ordinance
amendments. Other topics before Council was the homeless shelter and the new City Administrator Kelly Madding starting
July 30, 2018.
PROJECT UPDATES
Inclusion of “Elevation” into the public art collection
Commissioner Friend addressed the process for the City accepting public art pieces into the Public Art Collection. She read
an email from the City Attorney Dave Lohman regarding the matter (see attached). Commissioner Bussell provided
background on her concerns on not accepting each piece formally into the Public Art Collection.
Commissioner Bussell/Smith m/s to make a recommendation to Council that the piece “Elevation” be included in the
City’s Public Art Collection. Voice Vote: All AYES. Motion passed.
PAC WORK PLAN
Identify sites for public art out of downtown
o Meeting with Historic Commission Chair
Commissioner Friend summarized her meeting with the Historic Commission Chair Dale Shostrum.
View PowerPoint
Ashland Public Arts Commission
July 20, 2018
Page 1 of 3
Commissioner Renwick showed the original presentation given to City Council five years before on the Historic Markers
Project.
Discuss plan for Public Art in Railroad District
The Commission discussed doing the project piece by piece instead of all at once starting in the Railroad District. Commission
comment stressed involving the Parks and Recreation Department early if Parks land would be used for an art piece. A
suggestion was made not to use the Quick Response Cards (QR codes) for the historic markers. They discussed the funding
process, funding options, and donations. The Commission also talked about the potential impact from the sign code on the
Historical Marker Project. Staff Liaison Fotini Kaufman clarified the Sign Ordinance excluded public art.
Commissioners Smith, Renwick, and Stallman volunteered to participate in a sub-committee regarding the Historic Markers
Project with three commissioners from the Historic Commission.
DISCUSSION ITEMS
Meeting Decorum and Guide for Public Officials
Ms. Kaufman distributed information on public meeting laws and elections. She also handed out the Ashland Municipal
Code Section 2.10 Uniform Policies and Operating Procedures for Advisory Commissions and Board. She explained
commission meetings were recorded and accessible to the public along with the minutes. She briefly spoke to quorums with
the Commission.
Date for November update of Work Plan
Chair Friend would send out possible dates in November for the Commission to update their work plan.
Chair Friend spoke to the Theater Corridor art piece, “Velocity.” The new completion date was mid to late August. The artist
recently was thinking of moving the ball in the piece out where the sidewalk and corridor connected. The Historic
Commission had asked the ball be moved back so it would not interfere with the facade at Earthly Goods or the public right
of way. The Public Arts Commission was not informed of the Historic Commission’s recommendation. Miss Kaufman was
not the staff liaison to the Historic Commission at that time and could not speak to the issue. She did not think there was a
setback requirement on the planning side but there might be something regarding building. It would be difficult to change
the location at this time. The Commission discussed the process.
ANNOUNCEMENTS & INFORMATIONAL ITEMS:
Next meeting: August 17, 2018, at 8:00 a.m.
ADJOURNMENT
Meeting adjourned at 9:46 a.m.
Submitted by,
Fotini Kaufman
Assistant Planner
Ashland Public Arts Commission
July 20, 2018
Page 2 of 3
From: David Lohman
Sent: Thursday, July 19, 2018 4:33 PM
To: Sandy Friend
Cc: Fotini Kaufman; Kris Bechtold
Subject: RE: question for you
Sandy –
In follow-up to our conversation an hour or so ago, I want to be sure I have clearly answered the specific
question you posed below, as well as the other questions that came up in our discussion.
Your understanding is correct: Once the PAC has made its selection recommendation to the City Council and
City Council has approved the selection of an art piece, no further PAC approval is necessary under our
ordinances. That is, the further step of accepting an art piece into the City's public collection requires only
Council approval.
In the future, to avoid perfunctory actions, we should make sure the Council's initial motion to approve a
selected design also includes formal acceptance of the piece into the City's collection, subject to the
Commissions satisfaction that the final product is substantially consistent with the selected design.
That last element is not required by ordinance, but probably would be a useful assurance to provide to the
Council. For the future, the Commission could make such "conformity assurance” one of its official guidelines
concerning its operations pursuant to AMC 2.29.170: "The Commission shall have the ability to establish
further guidelines concerning its operations…."
When the Council has not yet formally accepted a piece into the City's Public Art Collection (i.e., only approval
of the selection has occurred – as in this case), the Council should undertake a subsequent action to accept the
piece into the collection. In this case, a statement from the Commission that the final product substantially
conforms to the selected design is not required by our ordinance; but as noted above, such "conformity
assurance" probably would be helpful to the Council.
Another concluding step that needs to be taken is execution of a contract with the artist in compliance with
AMC 2.29.140 and .150. Often, the contract between the artist and the City does not require Council approval
because no or few dollars are involved. According to our ordinances, however, such a contract is necessary.
Going forward, in the interests of clarity, the initial motion the Council approves should incorporate explicit
authorization for the City Administrator to sign a subsequent contract that meets the requirements of AMC
2.29.140 and .150.
– Dave
From: Sandy Friend
Sent: Tuesday, July 17, 2018 11:41 PM
To: David Lohman <david.lohman@ashland.or.us>
Subject: question for you
HI Dave,
I would like to confirm my understanding that once the PAC votes to recommend to the CC that a project be
approved for fabrication and installation, by virtue of that CC approval no further vote is required by the PAC
after the installation of the piece for it to become part of the city’s public art collection.
Thanks - Sandy
Ashland Public Arts Commission
July 20, 2018
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