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Home My WebLink About2019-01-18 Public Arts MIN B ASHLAND PUBLIC ARTS COMMISSION REGULAR MEETING MINUTES January 18, 2019 CALL TO ORDER: Chair Friend called the meeting to order at 8:02 a.m. in the Siskiyou Room, 51 Winburn Way. Commissioners Present: Staff Present: Sandra Friend Fotini Kaufman, Associate Planner Thomas Fuhrmark Richard Newman Jeff Phillips Allison Renwick Andy Stallman Stanley Smith Absent Members: Council Liaison: Stephen Jensen INTRODUCTIONS Jeff Phillips was appointed to the Commission January 15, 2019. Addie Davis, a student at Ashland High School, monitored the meeting for her senior project on Public Art. Parks Commissioner Mike Gardiner was in attendance to improve coordination between the two Commissions and learn more about the Public Arts Commission. Chair Friend added an agenda item on the Velocity sculpture under Project Updates. APPROVAL OF MINUTES A. Public Arts Commission regular meeting of December 21, 2018. Commissioners Smith/Newman m/s to approve the minutes of December 21, 2018. Voice Vote: ALL AYES. Motion passed. PUBLIC FORUM - None COUNCIL LIAISON Councilor Jensen provided a Council report on the Rogue Valley Transportation District (RVTD), current status on the Uber agreement and the Mayor who was reviewing the commission appointment process. Councilor Jensen left the meeting at 8:39 a.m. PROJECT UPDATES  Allison – MAP Project update Commissioner Renwick revised the Request for Qualification (RFQ) and was waiting for feedback. Commissioner Hovenkamp from the Historic Commission was stepping back from the project. The Historic Commission was in the process of finding a replacement. Ashland Public Arts Commission January 18, 2019 Page 1 of 4 Parks Commissioner Gardiner thought it would be helpful for the PAC to provide the Parks Commission with a clear idea of the scope and scale of the project. Ms. Kaufman explained the PAC could utilize $11,000 previously set aside from the Transient Occupancy Tax (TOT) for the marker project. Discussion on future funding required clarification from the Administration Department. Ms. Kaufman would contact Adam Hanks, the assistant to the city administrator.  Update on Velocity The Artist, Gordon Huether, was proposing to remove the first bounce of the sculpture located at the top of the stairs. The sculpture would have to return to the artist’s studio for repair. An option was having the last bounce end at the top of stairs but at its most vertical point. The City was looking into installing a camera to monitor the sculpture. The Commission discussed possibly changing the contract language regarding damage and specifying responsible parties.  PAC commitment to create RFQ for Hub Sculpture The Commission discussed the Hub Sculpture. PAC WORK PLAN  Final review of Strategic Plan and scheduling of projects Goals/Objectives/Strategies Completed By Commissioner(s) Goal 1 Complete Current Projects Objective 1: Complete Phase 1, Marking Ashland Places in Historic Railroad District st Strategy 1 Provide assistance to PAC/HC MAP Project team during 1 Qtr 2019 the process to acquire plagues for Railroad District sites nd 2 Qtr 2019  Review and comment on RFQ for plaque artist Ongoing –  Provide additional assistance as requested including forwarding nd 2 Qtr 2019 the recommendation of the Selection Panel to the City Council Objective 2: Begin Phase 2, Marking Ashland Places in the Historic District Strategy 1 Assist MAP Project team in acquiring the Hub sculpture nd 2 Qtr  Based on the project intent developed for the hub sculpture, create an RFQ rdth 3/4 Qtr 2019  Utilize the process described in the RFQ to identify an artist, commission two concepts, activate a Selection Panel to provide a recommendation, seek approval by the Council, work with the artist to construct, fabricate and install the sculpture Objective 3: Complete all remaining phases of Marking Ashland Ongoing Places Goal 2 Review, update and expand PAC processes Objective 1: Review and improve verbiage/terminology in RFQ Template st Strategy 1 Referencing Corridor RFQ, identify misunderstandings 1 Qtr 2019 Newman & that impacted PAC’s ability to calibrate responses from applicants Fuhrmark st Strategy 2 Develop Glossary to use in RFQ’s 1 Qtr 2019 Newman & Fuhrmark Ashland Public Arts Commission January 18, 2019 Page 2 of 4 Goals/Objectives/Strategies Cont’d. Completed By Commissioner(s) st Strategy 3 Research RFQ templates from other cities, seeking to 1 Qtr 2019 Phillips improve PAC template Objective 2: Formalize a Final Project Review Process for all public art installations nd Strategy 1 Define the Fabrication Review Process to ensure 2 Qtr 2019 compliance with accepted design standards rd Objective 3: Create new design standards for plaques installed with 3 Qtr 2019 public art projects Goal 3 Expand the awareness of public art nd Objective 1: Develop a visual presentation to communicate the value 2 Qtr 2019 Fuhrmark of public art nd Strategy 1 Develop a power point and script on What is public art? 2 Qtr 2019 Fuhrmark Why public art? nd Strategy 2 Develop a plan for presentations 2 Qtr 2019 Fuhrmark nd 2 Qtr 2019 nd Objective 2 Create a framework for disseminating public art 2 Qtr 2019 Friend information nd Strategy 1 Identify various categories of information to be 2 Qtr 2019 disseminated nd Strategy 2 Identify appropriate platforms/individuals for each 2 Qtr 2019 category of outgoing information Objective 3: Expand the awareness of public arts projects Strategy 1 PAC Council Liaison to do informationals at Council Ongoing Council Liaison meetings Goal 4 Strengthen relationships with other Commissions and organizations Objective 1: Identify opportunities to expand communication and Ongoing work with other Commissions/organizations Strategy 1 Work with Ashland Parks Commission to locate Hub In progress sculpture in the Historic Railroad District Strategy 2 Explore opportunities within Ashland Park system 2020 (Lithia Park, neighborhood parks) for public art Goal 5 Secure additional funding for future public art projects 2020 Objective 1: Investigate public/private partnerships Staff Liaison Goal 6 Identify locations and opportunities for future public art 2020 projects Goal 7 Support public art opportunities for regional artists 2020 Commissioners Fuhrmark/Stallman m/s to adopt the 2019-2021 Strategic Plan. Voice Vote: ALL AYES. Motion passed. Ashland Public Arts Commission January 18, 2019 Page 3 of 4 DISCUSSION ITEMS  Review of PAC ordinances Chair Friend reviewed Ashland Municipal Code, Chapters 2.10, 2.17 and 2.29 with the Commission. ADJOURNMENT Meeting adjourned at 10:04 a.m. ANNOUNCEMENTS & INFORMATIONAL ITEMS: Next meeting: February 15, 2019, at 8:00 a.m. Submitted by, Fotini Kaufman Assistant Planner Ashland Public Arts Commission January 18, 2019 Page 4 of 4