HomeMy WebLinkAbout2019-11-15 Public Arts MIN
PUBLIC ARTS COMMISSION
REGULAR MEETING
November 15, 2019
MINUTES
I. CALL TO ORDER:
Chair Sandra Friend called the meeting to order at 8:30 a.m. in the Siskiyou Room, 51 Winburn Way.
Commissioners Present: Staff Present:
Sandra Friend Aaron Anderson, Assistant Planner
Thomas Fuhrmark
Richard Newman APRC Liaison:
Jeff Phillips Joel Heller, absent
Allison Renwick
Andy Stallman Council Liaison:
Stephen Jensen
Absent Members:
Stanley Smith
Additions to the Agenda - None
II. APPROVAL OF MINUTES
Public Arts Commission regular meeting of October 18, 2018
Commissioner Stallman/Newman m/s to approve the minutes of October 18, 2019. Voice Vote: all AYES.
Motion passed.
III. PUBLIC FORUM - None
IV. LIAISON REPORTS
Council Liaison - Councilor Jensen
Staff Liaison - Staff Liaison Anderson
o The Velocity sculpture would be repaired by the end of the following week.
o Update on MAP Contract.
The purchase order was processed. Next steps were processing the invoice and check request for the initial
payment.
o Web page communications.
Commissioner Friend/Renwick m/s to direct staff that email from the PAC web page shall be directed to the
staff liaison who will determine if a response is appropriate or whether additional consultation is required
with the chair and/or council liaison. Voice Vote: all AYES. Motion passed.
Parks Liaison - Parks Liaison Heller - None
V. NEW PROJECTS PROPOSAL
Hub Sculpture RFQ (continued)
o The Commission edited the RFQ for the hub sculpture.
o Chair Friend summarized a conversation with Assistant City Administrator Adam Hanks regarding PAC
funding.
o The Commission discussed the overall project budget and what should be included.
Ashland Public Arts Commission
November 15, 2019
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The $25,000 award had not been determined. It depended on scale. The Commission discussed including lighting
in the RFQ. They decided not to include it but have a general statement on how it should be illuminated.
o Including attachments in the RFQ.
Commissioner Stallman and the MAP Committee would provide a complete summary of MAP. Mr. Anderson would
provide imagery to Commissioner Stallman.
o The Commission expected to finalize the document in December.
o The RFQ would be a Consent Agenda item when it went before the City Council.
o The MAP Joint Committee would approve the RFQ followed by an approval from the Historic
Commission.
o Timeline.
Mr. Anderson would contact Mr. Hanks regarding the timing on the initial payment to MasterWorks. Commissioner
Stallman and Mr. Anderson would schedule a MAP Joint Committee meeting to review the RFQ.
o Distributing the call to artists.
Commissioner Phillips would compile a list of websites to submit the RFQ.
VI. PROJECT UPDATES
MAP contract update (see staff liaison report)
VII. PAC WORKPLAN - None
VIII. OTHER BUSINESS - None
IX. ADJOURNMENT
The meeting adjourned at 10:40 a.m.
Calendar
next meeting – December 20
Ashland Public Arts Commission
November 15, 2019
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