HomeMy WebLinkAbout2019-12-20 Public Arts MIN
PUBLIC ARTS COMMISSION
REGULAR MEETING
December 20, 2019
MINUTES
I. CALL TO ORDER:
Chair Sandra Friend called the meeting to order at 8:30 a.m. in the Siskiyou Room, 51 Winburn Way.
Commissioners Present: Staff Present:
Sandra Friend Aaron Anderson, Assistant Planner
Thomas Fuhrmark (by phone)
Richard Newman APRC Liaison:
Jeff Phillips Joel Heller
Allison Renwick Mike Gardiner
Stanley Smith
Andy Stallman Council Liaison:
Stephen Jensen
Absent Members:
Additions to the Agenda - None
II. APPROVAL OF MINUTES
Public Arts Commission regular meeting of November 15, 2019
Agenda item moved to the next meeting. The minutes were not prepared.
III. PUBLIC FORUM - None
IV. LIAISON REPORTS
Council Liaison - Councilor Jensen
Staff Liaison - Staff Liaison Anderson
Parks Liaison - Parks Liaison Heller
o Provided an update on the Japanese Garden and the new configuration.
V. NEW PROJECTS PROPOSAL
Budget for the Hub artwork
o Chair Friend would provide Assistant City Administrator Adam Hanks a long-range financial plan with
time frames.
o The Commission would postpone issuing the RFQ for the project until after the May 2020 election.
o The Commission could make a presentation to the Budget Committee and possibly request a higher
allocation of the Transient Occupancy Tax.
Commissioner Friend/Stallman m/s to meet with the Assistant City Administrator to lobby for Downtown
Beautification funds for the Hub sculpture. Voice Vote: all AYES. Motion passed.
Distribution of RFQ – Tom Fuhrmark
o Discussion on Mailchimp.com and using it to distribute the RFQ.
Final review of RFQ for RR District Hub artwork – Stallman
Agenda item postponed to the next meeting. The RFQ was still under review by the Legal Department.
Ashland Public Arts Commission
December 20, 2019
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VI. PROJECT UPDATES
Chair Friend addressed the HUB sculpture location and explained that Assistant City Administrator Adam Hanks was
driving that process.
MAP project- Stallman
o The Commission reviewed the MAP Sub-Committee Responsibilities, Duties and Authority document.
Commissioner Stallman/Renwick m/s to acknowledge the MAP Responsibilities, Duties and Authority
document, and approving Peter Finkle as a citizen at large member to the MAP Sub-Committee pending the
Administration Department and Historic Commission approval. Voice Vote: all AYES. Motion passed.
Update on Masterworks contract/purchase order
o Mr. Anderson would confirm payment was received.
VII. PAC WORKPLAN
Calendar 2020 Work Plan strategies – Friend
Agenda item postponed to the next meeting.
Review draft Framework for Disseminating Public Art Information - Stallman
o Commissioner Stallman provided a brief overview of the draft document.
VIII. OTHER BUSINESS
The PAC discussed a hot spot on the Velocity art sculpture globe that would most likely have to be replaced.
Chair Friend spoke to an art pop-up festival in Ashland that would occur in 2021.
IX. ADJOURNMENT
The meeting adjourned at 10:30 a.m.
Calendar
next meeting – January 17, 2020
Ashland Public Arts Commission
December 20, 2019
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