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HomeMy WebLinkAbout2020-12-18 Public Arts MIN ASHLAND PUBLIC ARTS COMMISSION REGULAR MEETING December 18, 2020 MINUTES I. CALL TO ORDER Chair Andy Stallman called the meeting to order at 8:30 a.m. via Zoom. Commissioners Present: Staff Present: Sandra Friend Aaron Anderson, Assistant Planner Jennifer Longshore Stanley Smith APRC Liaison: Andy Stallman Joel Heller (absent) Council Liaison: Stephen Jensen, absent Absent Members: Jeff Phillips II. ADDITIONS TO THE AGENDA - None III. APPROVAL OF MINUTES Public Arts Commission regular meeting of November 20, 2020 Chair Stallman made a correction to the minutes on page 2. Under MAP Phase 1: Masterworks – Stallman, the second sentence, “Commissioner ??? would consider it”, should read “Commissioner Smith would consider it”. Commissioner Friend made a correction to the minutes on page 2 as well. Under MAP Phase 2: RFQ Release – Friend, the first sentence, “Commissioner Friend explained they sent RFQs to over contacts using Sendinblue,” should read “Commissioner Friend explained they sent RFQs to over 200 contacts using Sendinblue.” Commissioner Friend/Smith m/s to approve the minutes as corrected. Vote by Hand: ALL AYES. Motion passed. IV. PUBLIC FORUM – None V. LIAISON REPORTS  Council Liaison – Jensen - None  Parks & Recreation Liaison – Heller - None  Community Development Liaison – Anderson - None VI. PROJECT UPDATES  Power of Art: voiceover – Jensen Tony Heald recorded the voiceover Monday, December 14, 2020. The recording would be edited and inserted into the PowerPoint presentation. Councilor Jenson would meet with the stakeholders regarding next steps.  MAP Phase 1: Masterworks – Stallman Chair Stallman contacted Jennifer Andrews regarding the final art for the project. Some illustrations required additional time, but the expectation was the work would be ready to review the first week of January. Once the artwork was Ashland Public Arts Commission December 18, 2020 Page 1 of 2 approved, fabrication would begin. VII. OTHER BUSINESS  Commission Vacancies – Andy The Commission discussed recruiting possibilities for the vacancy. Suggestions included an art student from SOU or someone on the list for the selection committee. VIII. PAC WORKPLAN  Review HUB Artwork Submissions Chair Stallman commented the Study Session on December 16, 2020 went well. The group discussed having a fourth th or 5 place for the art selection in case of the top three references did not check out. The Commission would discuss the matter further during their meeting on January 8, 2021. Commissioner Friend would draft acceptance and rejection letters.  Selection Panel The Commission discussed candidates for the selection panel. They determined seven members would be enough. The Commission discussed changing the mailing date for the notice. They agreed to stick with the original plan and mail the notice Wednesday, December 30, 2020. The notice would be published in the newspapers Monday, January 4, 2021. The Commission went on to review the notice and the recipients. IX. ADJOURNMENT Meeting adjourned at 9:17 a.m. Next Meeting: January 15, 2021 Ashland Public Arts Commission December 18, 2020 Page 2 of 2