HomeMy WebLinkAbout2023-08-17 Public Arts MIN
Public Arts Advisory CommitteeMinutes
August 17, 2023
Regular Meeting
4:00pm5:30pm, Siskiyou Conference Room
51 Winburn Way
Minutes
I.CALL TO ORDER: Chair Engelund called the meeting to order at 4:00 PM.
a) Introductions The group conducted brief introductions to Associate Planner,
Veronica Allen, who was joining to learn about the committee.
b) Quorum count: Four committee members present; quorum achieved.
Committee Members Present: Liaisons & Staff Present:
Chair, Ken Engelund Brandon Goldman; Community Development Director
Laura Bloom Jennifer Chenoweth; Associate Planner
Tessa Elbettar
Heather Warden
Committee Members Absent: Liaisons & Staff Absent:
Leslie Eldridge Councilor, Gina DuQuenne
Stanley Smith
Cassie Preskenis Special Guests:
Snow Panneton Veronica Allen
II.LAND ACKNOWLEDGEMENT
we work the Ikirakutsum Band of the Shasta Nation, as well as the diverse and
vibrant Native communities who make their home here today. We denounce the
egregious acts of the colonizers and government and recognize the horrific impacts
that still exist today. We honor the first stewards in the Rogue Valley and the lands we
live and depend on: Tribes with ancestral lands in and surrounding the geography of
the Ashland Watershed include the original past, present, and future indigenous
inhabitants of the Shasta, Takelma, Athabaskan people. We also recognize and
- - that is now
Read by Chair, Ken Engelund.
III.APPROVAL OF MINUTES
a) July 20, 2023 regular meeting
Note: Anyone wishing to speak at any Public Arts Advisory Committee meeting is encouraged to do so. After you have been recognized by the
Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair.
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Public Arts Advisory CommitteeMinutes
Chair Engelund motioned to approve the draft July 20, 2023 meeting minutes with
three minor spelling/typo corrections. Motion was seconded by Tessa Elbettar. Voice
vote: ALL AYES. Motion passed. Corrections made.
IV.PUBLIC FORUM (for items not on the agenda) no attendees
V.LIAISON REPORTS
Liaisons: City Council Liaison, Gina DuQuenne; Community Development Liaison, Brandon
Goldman; and APRC Liaison, Leslie Eldridge
a) City Council Liaison, Gina DuQuenne - No report; not in attendance.
b) Community Development Liaison, Brandon Goldman
Brandon Goldman provided the following information and updates:
1. Discussed the street crosswalk painting project with Public Works Director
Created and shared maps of potential crosswalk locations near SOU with
the PAAC. Potential locations are 1. Indiana St. and Siskiyou Blvd.;
adjacent to Schnieder Museum and SOU arts classroom and 2. South
Mountain Ave. and Henry St.; adjacent to SOU music building.
Stated that the PAAC should consult with SOU and ODOT regarding the
crosswalk project
Next steps to be determined
2. The City Council was scheduled to discuss committee priorities during the
Tuesday meeting but did not get to those items on the agenda
3. Committee chairs will have an opportunity to present an annual report to the
City Council on October 3. Add item to next agenda to discuss council
presentation
c) APRC Liaison, Leslie Eldridge - No report; not in attendance.
VI.DISCUSSION ITEMS
a) Public Arts Collection Rack Cards process for updating new installations
1. Chair Engelund stated that there is a need to order more rack cards for
distribution. An order of 1,000 cards should be sufficient through spring 2024.
Chair Engelund motioned to approve the request for a bid to order 1,000 rack
cards for distribution. Heather Warden seconded the motion. Voice vote: ALL
AYES. Motion passed. Ken will get a bid.
2. Chair Engelund requested a motion that the GIS Story Map be amended to
include new public art that was not included when the Story Map was initially
created. Heather Warden motioned to approve the request to update the GIS
Story Map with new public artworks. Tessa Elbettar seconded the motion. Voice
vote: ALL AYES. Motion passed.
b) Neighborhood Public Artworks (ODT Controller Boxes Project)
Note: Anyone wishing to speak at any Public Arts Advisory Committee meeting is encouraged to do so. After you have been recognized by the
Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair.
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Public Arts Advisory CommitteeMinutes
1. Haines and Friends Grant Application (August 30 Deadline) final draft,
application process and motion
i. Brand Goldman stated that he presented the request to apply for the
grant to the City Council meeting and the Council approved the request
to apply for the Haines and Friends Grant and approved a $5,000 grant
match.
ii. The group discussed the draft application and suggested updates
iii. Ken proposed a motion to proceed with finalizing the grant application
for submission with the inclusion of the following details:
Add language to include the $5,000 match from the City
Make updates to all RFPs and the grant application to include
language that RFP artist submissions are due by November 1,
2023
as collaborator
to RFP announcement page and grant application
Reach out to Public Works to request bids for prep and sealing of
identified ODOT controller boxes
2. ODT Controller Boxes - motion to proceed, selection panel, stipend, designated
boxes, etc.
Chair Engelund requested to make a motion to proceed with the ODOT
controller boxes and creation of a selection panel as detailed in the Haines and
Friends grant application with a $500 stipend to the artist selected. Heather
Warden motioned to approve the above. The motion was seconded by Tessa
Elbettar. Voice vote: ALL AYES. Motion passed.
VII.OTHER BUSINESS AND UPDATES
a) Update: Marking Ashland Places (MAP) II Project
Chair Engelund noted that a subcommittee meeting with PAAC, HPAC and APRC is
needed to determine the site location for installation. Brandon commented that
PAAC needs only to reach out to the HPAC Chair to request an agenda item to be
discussed during their regular meeting.
b) Update: Golden Connections Medallions Installation
Brandon stated that he will contact Mike Morrison in Public Works for an update.
c) Update: Say Their Names, - Crystalizing Our
Chair met with key leaders and discussed creation of a steering committee.
d) Elks Building Mural
2023-2024 Living & Doing Business Guide featured an article
on mural; may be featured in one of the Portland newspapers
and Ashland Living magazine.
Note: Anyone wishing to speak at any Public Arts Advisory Committee meeting is encouraged to do so. After you have been recognized by the
Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair.
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Public Arts Advisory CommitteeMinutes
VIII.ADJOURNMENT - Next Meeting Date: Thursday, September 21, 2023 @ 4:00pm
Chair Engelund requested a motion to adjourn the meeting. Laura Bloom motioned to
adjourn the meeting. Tessa Elbettar seconded the motion. All AYES to adjourn.
Note: Anyone wishing to speak at any Public Arts Advisory Committee meeting is encouraged to do so. After you have been recognized by the
Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair.
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