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Home My WebLink About2023-09-21 Public Arts MIN Public Arts Advisory CommitteeMinutes September 21, 2023 Regular Meeting 4:00pm5:30pm, Siskiyou Conference Room 51 Winburn Way Minutes I.CALL TO ORDER: Introductions Jamie Blankenship, City of Ashland GIS technician Eco Fields, member of the Housing Committee Susan Smith, public participant Stef Seffinger, new Parks and Recreation Commissioner and Parks liaison to PAAC Quorum count quorum achieved Committee Members Present: Liaisons & Staff Present: Chair, Ken Engelund Councilor Gina DuQuenne Stanley Smith Brandon Goldman, Community Development Director Tessa Elbettar Jennifer Chenoweth, Associate Planner Heather Warden Stef Seffinger, Parks and Rec Commissioner Cassie Preskenis Committee Members Absent: Liaisons & Staff Absent: Laura Bloom Snow Panneton - resigned Special Guests: Jamie Blankenship Eco Fields Susan Smith II.LAND ACKNOWLEDGEMENT the Ikirakutsum Band of the Shasta Nation, as well as the diverse and vibrant Native communities who make their home here today. We denounce the egregious acts of the colonizers and government and recognize the horrific impacts that still exist today. We honor the first stewards in the Rogue Valley and the lands we live and depend on: Tribes with ancestral lands in and surrounding the geography of the Ashland Watershed include the original past, present, and future indigenous inhabitants of the Shasta, Takelma, Athabaskan - - Read by Chair, Cassie Preskenis. Note: Anyone wishing to speak at any Public Arts Advisory Committee meeting is encouraged to do so. After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 1 of 3 Public Arts Advisory CommitteeMinutes III.APPROVAL OF MINUTES August 17, 2023 regular meeting Chair Engelund motioned to approve the draft August 17, 2023, meeting minutes with no corrections. IV.PUBLIC FORUM (for items not on the agenda) Eco Fields, Chair of the City of Ahland Housing and Human Services Advisory Committee, attended the PAAC to meet members and collaborate on potential projects. Fields presented the following ideas: 1. Collaborate with PAAC to enhance new emergency shelter to improve building aesthetics and provide art as form of therapy. 2. Collaborate with PAAC in looking into creating a marker of the origin of the Almeda fire. V.LIAISON REPORTS Liaisons: City Council Liaison, Gina DuQuenne; Community Development Liaison, Brandon Goldman; and APRC Liaison, Leslie Eldridge 1. City Council Liaison, Gina DuQuenne attended the City Council business meeting roundtable. The meeting with local business owners discussed flexibility for businesses, upcoming accessory dwelling units pre-approved plans, events to increase community activities to make more vibrant, streamline permits for parades, events at the bandshell, and races and runs, etc. 2. No updates from other liaisons. VI.DISCUSSION ITEMS a) City Council Annual Committee Update Presentation, October 3 review and discuss items to be included in the report to council Ken sent a draft to all PAAC for review and comments. Any comments should be sent back to Ken via email. b) Public Art Installation Story Map Project: Jamie Blankenship, City of Ashland GIS Technician, to present draft new version of the story map to the committee for discussion and feedback Jamie shared the draft new version of the self-guided Public Art Walking Tour GIS Story showing user location on the map; schedule to revisit StoryMap for future updates; and standard art / utility boxes art separate tabs (utility box art could eventually include crosswalk art). c) Statues for Equity Project: Review and discuss the project and a possible task group to evaluate funding source for public art After much group discussion, the group consensus is to not move forward with this. Note: Anyone wishing to speak at any Public Arts Advisory Committee meeting is encouraged to do so. After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 2 of 3 Public Arts Advisory CommitteeMinutes VII.OTHER BUSINESS AND UPDATES d) ODOT Controller Boxes 1. Motion to authorize members Preskenis and Elbettar to appoint selection panel members for first three boxes 2. Motion to authorize Task Group, Preskenis, Elbettar, Finkle to appoint 5 person selection committee for first 3 boxes in timely manner. Motioned by Smith, seconded by Preskenis, All AYES approved. Motion carried. b) PAAC MAP II Task Group: Motion to authorize PAAC Task Group to develop a proposal to APRC for a long-term goal of a minimum of one work of Public Art in every park site installed with some public art funds and donated funds, and to include APRC and PAAC criteria for such works. Motioned by Chair Engelund, seconded by Preskenis. All AYES voice vote. Motion carried. c) Update: Haines & Friends Grant was submitted on August 29, 2023; grant awards to be announced early November d) Update: bids for Public Arts Collection rack cards cards printed and ready for distribution. e) Update: bids for prep and seal of ODOT controller boxes three painters contacted, two will be providing bids for prep and seal. f) Update: Golden Connections Medallions Installation Public Works looking at locations this month for the remaining four that need to be installed. g) - Project fundraising continues, looking at MLK celebration event to engage community. h) fundraising continues, outreach with native communities underway. i) Other items discussed not on the agenda: th 1. Chamber dinner on October 5 asking PAAC to contribute art. 2. Chair Engelund motioned to approved that PAAC create a committee to explore Smith, all AYES voice vote. Motion carried. VIII.ADJOURNMENT - Next Meeting Date: Thursday, October 19, 2023 @ 4:00pm Chair Engelund requested a motion to adjourn the meeting. All AYES to adjourn. Note: Anyone wishing to speak at any Public Arts Advisory Committee meeting is encouraged to do so. After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 3 of 3