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Home My WebLink About2024-01-19 Public Arts SS MIN Public Arts Advisory CommitteeMinutes January 19, 2024 Study Session 8:30 am1:00 pm, Siskiyou Conference Room 51 Winburn Way Minutes ˤ˸˹̃ ˳˿˾˴˵˾̃˵˴ ˱˷˵˾˴˱ ˵˾̃̅̂˵̃ ̄˸˱̄ ̄˸˵ ˳˿˽˽˹̄̄˵˵ ˳˿̆˵̂̃ ˳̂˹̄˹˳˱˼ ˱̂˵˱̃ ̇˹̄˸˹˾ ˱ ̄˹˷˸̄ ̇˹˾˴˿̇ʼ ̂˵̆˹˵̇˹˾˷ ̀˱̃̄ ˱˳˸˹˵̆˵˽˵˾̄̃ʼ ̃̄̂˱̄˵˷˹˳ ̀˼˱˾˾˹˾˷ʼ ˱˾˴ ˳˿˽˽̅˾˹̄̉ ˵˾˷˱˷˵˽˵˾̄ʾ ˙˾̄˵˷̂˱̄˹˿˾ ˿˶ ˼̅˾˳˸ ̇˹̄˸ ˷˿˱˼ʽ̃˵̄̄˹˾˷ ˴˹̃˳̅̃̃˹˿˾ ˽˱˻˵̃ ˵˶˶˹˳˹˵˾̄ ̅̃˵ ˿˶ ̄˹˽˵ʼ ˳̂˵˱̄˵̃ ˱ ˲˱˼˱˾˳˵ ˲˵̄̇˵˵˾ ˶˿̂˽˱˼ ˱˾˴ ˹˾˶˿̂˽˱˼ ˹˾̄˵̂˱˳̄˹˿˾̃ʾ Committee Members Present: Liaisons & Staff Present: Chair, Ken Engelund Jennifer Chenoweth, Associate Planner Beca Blake Brandon Goldman, Director Community Development Tessa Elbettar Cassie Preskenis Liaisons & Staff Absent: Stanley Smith Councilor Gina DuQuenne Heather Warden Stef Seffinger, Parks and Rec Commissioner Committee Members Absent: Special Guests: Laura Bloom Peter Finkle 8:30 Welcome and Brief Introductions (30 minutes) Grab coffee/tea and pastries, and get settled Welcome by Chair Engelund Select note taker (whiteboard) Pre- ˜˹̃̄ ˿˾ ̇˸˹̄˵˲˿˱̂˴ Condensed presentation on key achievements Brief discussion on successes and processes List projects in progress and brief updates 1. Neighborhood Public Art ODOT Boxes (3 Locations) Call for Artist templates created 2. MAP I - medallions installed 3. Micah Blacklight sculpture events Library forum Rotary Club presentation Note: Anyone wishing to speak at any Public Arts Advisory Committee meeting is encouraged to do so. After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 1 of 5 Public Arts Advisory CommitteeMinutes Juneteenth fundraiser Parks Foundation funding and support 4. John Pugh Mural Events John Pugh Studio events and fundraisers Rotary Club presentation Fiscal sponsor found 5. Rack Cards distributed 6. StoryMap revised 7. Crosswalk art initiated, task group formed 8. MAP II task group formed and actively meeting 9. 10. Butler-Perozzi Fountain restoration endorsed 9:30 Stretch Break ------------15 minutes---------------------- 9:45 Challenges and Frustrations (15 minutes) ˜˹̃̄ ˿˾ ̇˸˹̄˵˲˿˱̂˴ Note specific challenges and issues (not a gripe session) 1. Funding (25K?) a) No maintenance budget i. Should have maintenance of art in reserve fund ii. Next budget cycle would be good opportunity to create line item for maintenance under Administrative Budget iii. There is no line item specifically for Public Art; it is only funded through General Funds iv. Makes it difficult to plan for specific projects b) No clarity general funds a) Would be good to have clarification of how much funding PAAC can spend in a given year 2. Lack of Community Engagement a) Help with posting and notifying public of projects b) Lack of community engagement c) News items posted by Dorinda via Community Development Staff Liaison (Jenn) i. Monthly newsletter sent in utility bill ii. Daily news items on website iii. Idea: submit monthly update from PAAC 3. Policies a) Are there any policies that are barriers to art? Note: Anyone wishing to speak at any Public Arts Advisory Committee meeting is encouraged to do so. After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 2 of 5 Public Arts Advisory CommitteeMinutes Adaptations and areas to pursue a) PAAC to submit monthly update to City News for community engagement b) Get clarification on budget; how much funding is available for given year and encourage creation of line item for supporting future public artwork projects and ongoing maintenance of existing and future public artwork 10:00 Visioning for 2024: New and Ongoing Projects (1 hour 30 minutes) List on whiteboard Bring your ideas to present (10 minutes per each new project) Visioning Bainstorming Session 1. Formal maintenance plan for public artwork (PAAC collection) 2. Promote public art by presenting proposals, processes, and update to City Council every month 3. General public art outreach to the community a) First Friday - engage with this event b) Engage with school district, SOU, and create videos (for StoryMap) c) Social media presence? 4. Ephemeral art installations a) Art activations i. Site specific sculptures ii. Mailbox art iii. Fiber art 5. Grant for mailboxes art a) Could be a policy issue with something we 6. Focused responsibility for Placemaking 7. Gain a Public Works ex-officio liaison to PAAC 8. Proposal for PAAC to receive regular budgeting updates for known and planned expenditures 9. Strategic partnership with the businesses for additional murals a) Networking through Chamber b) Some potential resources to support this c) Individual networking 10. Ashland Art Week 11. 10,000 Feet Ashland as an at destination a) Bringing in younger artist b) Host an art month Note: Anyone wishing to speak at any Public Arts Advisory Committee meeting is encouraged to do so. After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 3 of 5 Public Arts Advisory CommitteeMinutes c) Example, Johua tree visual arts festival d) Burning man artwork by Ashland locals 12. Define the Culture a) Mainstreet America b) Further focusing on Main Street Main Street art festival c) Temporary street art d) Communicating ideas e) Using strategic plan to lobby the council f) 11:30 12:15 Lunch with Discussion Enjoy Delivered Lunch Informal Lunch Discussion Round table discussion and conversation Continue discussion of projects, strategies, visioning, and community engagement goals 12:15 Stretch Break ------------15 minutes---------------------- 12:30 Prioritize Importance of and Order of 2024 Projects/Activities (20 minutes) List on whiteboard Tie for first: Public Art Outreach, Engagement, and Strategic Partnerships (#3) Non-profits Businesses Jurisdictions Educational institutions Proposal for PAAC to receive regular budgeting (#8) 10,000 Feet Ashland as an Art (#11) Tie for second: Formal maintenance plan for public artwork (#1) Ephemeral art installations (#4) Placemaking (#6) Define the Culture (#12) 12:50 Wrap Up (10 minutes) Tie up loose ends and ideas o Could we get a generic PAAC business card for outreach? o Talent, Medford, Grants Pass, etc. to discuss Placemaking Note: Anyone wishing to speak at any Public Arts Advisory Committee meeting is encouraged to do so. After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 4 of 5 Public Arts Advisory CommitteeMinutes o Collaboration with SOU o Finge Festival uses SOU facilities could other events be hosted at these facilities? o ***Collaboration with other organizations and building relationships and partnerships is important*** o Form two new tasks groups: 1. Outreach and Community Engagement Task Group Heather and Peter 2. Art Activation Task Group Tessa, Cassie, Beca o Important Artwork to be Completed: 1. Building from and promoting visibility for ODOT boxes 2. John Pugh and Micah Blacklight privately funded event 3. Medallion event in the Spring (MAP II Task Group to plan event Heather is interested in assisting) o Potential February Agenda Items: 1. Task group proposals of what will be worked on over the next year or timeline (Task Groups) 2. Box/Google Drive Information Review (Jenn) 3. ODOT Utility Box artists selections 4. Motions 1) Public Works ex-officio or liaison to PAAC and 2) Focused Responsibility for Placemaking 5. Maintenance Plan Development Copy (take photo) whiteboard notes to review All round table feedback on Study Session Closing comments by Chair 1:00 Conclude Thank you for your public service, participation, and time. Note: Anyone wishing to speak at any Public Arts Advisory Committee meeting is encouraged to do so. After you have been recognized by the Chair, give your name and City of residence. You will then be allowed to speak. Please note the public testimony may be limited by the Chair. Page 5 of 5